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Home My WebLink AboutReso 2013-2087RESOLUTION NO. 2013 - 2081 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, APPROVING CHANGE ORDER NO.2 TO AGREEMENT WITH SPORTS TURF ONE, INC. FOR THE INSTALLATION OF ARTIFICIAL TURF IN THE PELICAN COMMUNITY PARK PLAYGROUND, IN AN AMOUNT NOT TO EXCEED FORTY -FOUR THOUSAND NINE HUNDRED THIRTY - SEVEN DOLLARS (S44,937.00), ATTACI IED HERETO AS EXHIBIT "A "; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO EFFECTUATE THIS RESOLUTION; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, due to the high volume of use of the fields at the Senator Gwen NMareolis Park and the Pelican Community Park, it was necessary to replace the natural turf with quality artificial turf. and the City issued and advertised Request for Proposals No. 12- 10 -03, to furnish and install artificial turf at these two locations. for which seven (7) responses were received; and WHEREAS, on February 21. 2013 via Resolution No. 2013 -2024 the City Commission approved an Agreement with Sports Turf One. Inc. to furnish and install artificial turf in the Senator Gwen NMargolis and Pelican Community Parks. in an amount not to exceed Nine Hundred Ten Thousand Seven Hundred Forty -Two Dollars ($910,742.00); and WHEREAS, the City now needs to remove and dispose of existing rubberized surface and underlying shock absorption material in the existing playground area at Pelican Community Park. and replace it with new shock absorption material and artificial turf; and WHEREAS. based on price, qualifications, experience and the ability to meet the imposed timeframe for installation. Sports Turf One. Inc. is willing and able to do the desired services and has submitted a proposal in an amount of Fort-Four Thousand Nine Hundred Thirty-Seven Dollars ($44,937.00), bringing the total contract amount to One Million One Hundred Thirty -One Thousand Seven Hundred Forty -Two Dollars and Ninety -Two Cents (S 1.131.742.92); and WHEREAS, the City Commission wishes to approve Change Order No. 2 to Agreement with Sports Turf One. Inc. for said services at Pelican Community Park. in an amount not to exceed Fortv- Four Thousand Nine Hundred Thirty -Seven Dollars (S44.937.00). attached hereto as Exhibit "A ". NOW THEREFORE, BE IT RESOLVED BY THE CITY CON MISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS: Section L Approval of the Change Order No. 2 to Agreement. The City Commission hereby approves Change Order No. 2 to Agreement with Sports Turf One. Inc. to install Artificial Turf in the Pelican Community Park Playground, in an amount not to exceed Forty -Four Thousand Nine Hundred Thirty -Seven Dollars (S44,937.00). attached hereto as Exhibit "A ". Section 2. Authorization of City Manager. The City \Manager is hereby authorized to do all 82013. Sports Turf One Change Order 2 PCP and TCP Page I of 2 things necessan, to effectuate this Resolution. Section 3. Effective Date. This Resolution will become effective upon adoption. PASSED AND ADOPTED this 18`h day of Julv 2013. ATTEST: Jane 'A. Hines. CMC. City Clerk APPROVED AS TO FOWM AND LFi6L SUFFICIENCY: Moved by: VI 1 ► \0.t Dv- F r," Uk) Seconded by: (Inyyyyt ��(_� Vote: 5 -b Mayor Edelcup ✓ (Yes) (No) Vice Mayor Aelion (Yes) (No) Commissioner Gatto ✓ (Yes) (No) Commissioner Levin ✓(Yes) _(No) Commissioner Scholl (Yes) (No) R 2013- Sports Turf One Change Order 2 PCP and TCP Page 2 of 2 SJN_N.Y IS4 � F n F L 09' P C,TY OF SUN Pao CITY OF SUNNY ISLES BEACH CHANGE ORDER NUMBER: BID NUMBER: 12 -10 -03 RESOLUTION NUMBER: 2013- CHANGE ORDER NO. 2 DATE: July 3, 2013 PROJECT: Artificial Turf in City Parks ORIGINAL DOLLAR CONTRACT AMOUNT: $ 910 742.00 NET TOTAL DOLLAR VALUE OF ALL PREVIOUS CHANGE ORDERS: 176 063.92 DOLLAR AMOUNT OF THIS CHANGE ORDER: $ 44 937.00 CREDIT /DIRECT PURCHASES: 0.00 NEW DOLLAR CONTRACT AMOUNT: $1,131,742.92 ORIGINAL CONTACT COMPLETION DATE August 16 2013 TOTAL OF PREVIOUS CHANGE ORDER DAYS: 0 AMOUNT OF DAYS PER THIS CHANGE ORDER: 0 NEW CONTRACT COMPLETION DATE: August 16, 2013 DESCRIPTION OF SCOPE OR WORK CHANGES: Remove and dispose of existing rubberized surface and underlying shock absorption material /underlayment in the existing playground area at Pelican Community Park and replace with new shock absorption material and artificial turf (including infill). Area is approximately 2,600 square feet. No additional contract time for this Change Order. NOTE: Unless specifically stated clearly elsewhere on this page, this change order does NOT include an extension of time or grant any additional general conditions amounts. The City and the Contractor agree that the contract time adjustment and sum agreed to in this document constitute a full and complete settlement of the matters set forth herein, including all direct and indirect costs for equipment, manpower, materials, overhead, profit and delay relating to the issues set forth in this document. CONTRACTOR Sorts Turf One Inc. % CITY ATTORNEY: Hans Ottinot PROJECT MANAGER: Helen Gray CITY MANAGER: Christo her J. Russo o - - SPORTS TURF ONE INC. 9819 STATE ROAD 7 BOYNTON BEACH, FL 33472 561- 369 -7994 OFFICE 561- 364 -1118 FAX CITY OF SUNNY ISLES BEACH 18070 COLLINS AVE. SUNNY ISLES BEACH, FL 33160 ESTIMATE 4/1/2013 2013 -514 A CKV OR LEDGES ACCEPTANCE OF PRICE TERMS & CONDITIONS. %nature DATE — Terms R Rep C Contact P Phone F Fax Due on receipt B BG H HELEN GRAY 3 305.792 -1913 Description Q Qty C Cost T Total PELICAN PARK PLAYGROUND AREA RESTORATION.. WE PROPOSE TO PROVIDE ALL LABOR AND MATERIALS FOR THE REMOVAL AND REPLACEMENT OF THE SURFACE AREA IN AND AROUND THE PLAYGROUND EQUIPMENT AT PELICAN COMMUNITY PARK. +1- 2600 SO FT TOTAL AREA SIZE INCLUDED: REMOVAL OF AND LEGAL DISPOSAL OF EXISTING IN PLACE SURFACE MATERIAL. ALL SURFACE PREPARATION TO ACCEPT NEW PRODUCT. SUPPLY AND INSTALL POURED IN PLACE BASE SHOCK MATERIAL. THE TURF LAYER IS "A- TURF / TOP TURF" A 225" PILE HEIGHT ALL RUBBER INFILL, TWO COLOR BLENDED 500Z SYNTHETIC TURF WITH AN 8 YEAR WARRANTY THE PROPOSED PRODUCT IS CERTIFIED FOR AN 8- FALL HEIGHT VIA THE.. US CPSC HANDBOOK FOR PUBLIC PLAYGROUND SAFETY PRICE PER LUMP SUM BASED ON ABOVE SCOPE.... 1 1 4 44,937.00 4 44,937.00 Total $ $44,937.00 SIGNING THIS PROPOSAL A OR LEDGES ACCEPTANCE OF PRICE TERMS & CONDITIONS. %nature DATE — .1' or S.'H n_ City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach, Florida 33160 (305) 947 -0606 City Hall (305) 949 -3113 Fax MEMORANDUM TO: The Honorable Mayor and City Commission VIA: Christopher J. Russo, City Manager FROM: Helen Gray, PE, City Engineer DATE: 7/18/2013 RE: A Resolution Approving Change Order No. 2 with Sports Turf One, Inc. for the Installation of Artificial Turf at the Pelican Community Park Playground RECOMMENDATION: We recommend City Commission approve the Resolution. REASONS: In February 2013, City Commission authorized the City Manager to negotiate and enter into, an agreement with Sports Turf One, Inc. to furnish and install artificial turf at Gwen Margolis Park (GMP) and Pelican Community Park (PCP) in an amount not to exceed $1,100,000. Contract No. C1213 -008 encompassed the base bid for the two fields in the amount of $910,742.00. During the course of construction, several items were added to the project resulting in Change Order No. 1. Change Order No. 1 included adding area lighting, miscellaneous side walk repairs (pre- existing damage) and gate reconstruction at GMP, converting the batting cages to artificial turf and fence repair /replacement at PCP and the purchase of one electric vehicle to pull the turf maintenance equipment (maintenance equipment furnished per original contract). The amount of Change Order No. 1 was $176,063.92 which increased the total contract amount to $1,086,805.92. Given the deteriorating condition of the safety surface at the PCP playground, the City requested and obtained a cost proposal from Sports Turf One, Inc. to replace the existing safety surface with artificial turf. This additional work is the Agenda Item No. 101 Date 7/182013 150 sole item included in Change Order No. 2 at a cost of $44,937.00 and is required to be completed after the PCP field is available for use and before school opens in August. Future additional work that is being negotiated for future consideration by City Commission will include the installation of artificial turf in a defined area of Town Center Park. In general, the area will include within the existing playground, swing set, and exercise station areas on the south side of the park. �i &H Not to exceed $44,937.00 from Account No. 20.600 -5611. FUNDING SOURCE: Account No. 20.600.5611 ATTACHMENTS: • Resolution • Change Order No. 2 A¢enda Item No. 101 Date 7/18/2013 151