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RESOLUTION NO. 2013 - 2,12
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
SUNNY ISLES BEACH,FLORIDA,APPROVING CHANGE ORDER
NO.3 TO AGREEMENT WITH SPORTS TURF ONE,INC.FOR THE
INSTALLATION OF ARTIFICIAL TURF AT TOWN CENTER
PARK, IN AN AMOUNT NOT TO EXCEED ONE HUNDRED
NINETY-EIGHT THOUSAND SEVEN HUNDRED TWELVE
DOLLARS ($198,712.00), ATTACHED HERETO AS EXHIBIT "A";
INCREASING CONTRACT TIME BY ONE HUNDRED TWENTY-
TWO (122) DAYS; AUTHORIZING THE CITY MANAGER TO DO
ALL THINGS NECESSARY TO EFFECTUATE THIS
RESOLUTION; PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, due to the high volume of use of the fields at the Senator Gwen Margolis Park
and the Pelican Community Park, it was necessary to replace the natural turf with quality artificial
turf, and the City issued and advertised Request for Proposals No. 12-10-03, to furnish and install
artificial turf at these two locations; and
WHEREAS, on February 21, 2013 via Resolution No. 2013-2024 the City Commission
approved an Agreement with Sports Turf One, Inc. to furnish and install artificial turf in the Senator
Gwen Margolis and Pelican Community Parks, in an amount not to exceed Nine Hundred Ten
Thousand Seven Hundred Forty-Two Dollars ($910,742.00); and
WHEREAS,on July 18,2013 via Resolution No.2013-2087 the City Commission approved
Change Order No. 2 to Agreement to install Artificial Turf in the Pelican Community Park
Playground, in an amount not to exceed Forty-Four Thousand Nine Hundred Thirty-Seven Dollars
($44,937.00),bringing the total contract amount to One Million One Hundred Thirty-One Thousand
Seven Hundred Forty-Two Dollars and Ninety-Two Cents ($1,1 31,742.92); and
WHEREAS,the City now needs to replace mulch and some natural turf areas along the south
perimeter sidewalk and the existing playground, swing set,and exercise station areas at Town Center
Park; and
WHEREAS, based on price, qualifications, experience and the ability to meet the imposed
timeframe for installation, Sports Turf One, Inc. is willing and able to do the desired services and has
submitted a proposal in an amount of One Hundred Ninety-Eight Thousand Seven Hundred Twelve
Dollars ($198,712.00), bringing the total contract amount to One Million Three Hundred Thirty
Thousand Four Hundred Fifty-Four Dollars and Ninety-Two Cents($1,330,454.92), and increasing
the contract time by 122 days with a new contract completion date of December 16, 2013; and
WHEREAS,the City Commission wishes to approve Change Order No. 3 to Agreement with
Sports Turf One,Inc. for said services at Town Center Park,in an amount not to exceed One Hundred
Ninety-Eight Thousand Seven Hundred Twelve Dollars ($198,712.00), attached hereto as Exhibit
R2013-Sports Turf One Change Order 3 TCP Page I of 2
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS:
Section 1. Approval of the Change Order No. 3 to Agreement. The City Commission hereby
approves Change Order No. 3 to Agreement with Sports Turf One, Inc. to install Artificial Turf in
Town Center Park,in an amount not to exceed One Hundred Ninety-Eight Thousand Seven Hundred
Twelve Dollars ($198,712.00), and increasing the contract time by 122 days attached hereto as
Exhibit"A".
Section 2. Authorization of City Manager. The City Manager is hereby authorized to do all
things necessary to effectuate this Resolution.
Section 3. Effective Date. This Resolution will become effective upon adoption.
PASSED AND ADOPTED this 17`x' day of October 2013.
:At f
sr
7orman S. Edelcup, r ayor
ATTEST:
Jane A. Hines, MMC, ity Clerk
APPROVED AS TO FORM
AND LEGAL SUFFICIENCY:
/A/A
•
Hr •ttinot, City Attorney
Moved by: Y ,? & VA r 0/3
Seconded by: CCD1WmAAMNUA cc OLL
Vote: 6-0
Mayor Edelcup ✓(Yes) (No)
Vice Mayor Aelion V(Yes) (No)
Commissioner Gatto ✓(Yes) (No)
Commissioner Levin ✓ Yes) (No)
Commissioner Scholl (Yes) (No)
R2013-Sports Turf One Change Order 3 TCP Page 2 of 2
5
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CITY OF
CHANGE
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CHANGE ORDER NUMBER: 3 DATE: September 9, 2013
BID NUMBER: 12-10-03 PROJECT: Parks Artificial Turf
RESOLUTION NUMBER:
ORIGINAL DOLLAR CONTRACT AMOUNT: $910,742.00
NET TOTAL DOLLAR VALUE OF ALL PREVIOUS CHANGE ORDERS: $221,000.92
DOLLAR AMOUNT OF THIS CHANGE ORDER: $198,712.00
CREDIT/DIRECT PURCHASES: $0.00
NEW DOLLAR CONTRACT AMOUNT: $1,330,454.92
ORIGINAL CONTACT COMPLETION DATE August 16, 2012
TOTAL OF PREVIOUS CHANGE ORDER DAYS: 60 (for Gwen Margolis Lighting only)
AMOUNT OF DAYS PER THIS CHANGE ORDER: 122 (for Town Center Park only)
NEW CONTRACT COMPLETION DATE: December 16, 2013
DESCRIPTION OF SCOPE OR WORK CHANGES:
All required labor and materials for the following: Remove and haul away generated material
to achieve required sub grade, relocate swing sets as directed, remove existing curb as
required, install a 6" X 12" header curb where needed, construct no more than six (6) 8" wide
X 18" tall smooth concrete tree rings around trees that will remain at west side of area to
receive new turf, relocate water service as directed, install a 6" drain rock base, install a
poured in place base layer, install beige 50oz, 2.25" pile height A-Turf/Top Turf with all rubber
infill. This product has an 8 year warranty.
The swing and play apparatus area will have a certified 8' fall height and the exercise area will
have a 6'certification.
NOTE: Unless specifically stated clearly elsewhere on this page, this change order does NOT include an extension
of time or grant any additional general conditions amounts. The City and the Contractor agree that the contract
time adjustment and sum agreed to in this document constitute a full and complete settlement of the matters set
forth herein, including all direct and indirect costs for equipment, manpower, materials, overhead, profit and delay
relatin• to the issues set forth in this document. _
CONTRACTOR Sports Turf One —-
CITY ATTORNEY: Hans Ottinot a /1�, - `t7/l
PROJECT MANAGER: Helen Gray, PE
Yom.
CITY MANAGER: Christopher J. Russo
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Ff City of Sunny Isles Beach
ti 18070 Collins Avenue
" :-111.1",` Sunny Isles Beach, Florida 33160
yF A9> Fdo/cfs`? (305)947-0606 City Hall
3,1°e' (305)949-3113 Fax
MEMORANDUM
TO: The Honorable Mayor and City Commission
VIA: Christopher J. Russo, City Manager
FROM: Helen Gray, PE, City Engineer
DATE: 10/17/2013
RE: A Resolution Approving Change Order No. 3 with Sports Turf One,
Inc. for the Artificial Turf at Town Center Park
• RECOMMENDATION:
We recommend City Commission approve the Resolution.
REASONS:
In February 2013, City Commission authorized the City Manager to negotiate
and enter into an agreement with Sports Turf One, Inc. to furnish and install
artificial turf at Gwen Margolis Park (GMP) and Pelican Community Park (PCP)
in an amount not to exceed $1,100,000. Contract No. C1213-008 encompassed
the base bid for the two fields in the amount of$910,742.00. During the course of
construction, the City requested additional work for the project and were
approved as Change Orders 1 and 2.
Change Order No. 3 includes replacing mulch and limited grass areas with
artificial turf. In general, this work includes the existing playground, swing set,
and exercise station areas on the south side of the park. This work was included
in the adopted FY12/13 Capital Improvement Program. If approved, the total
contract amount with Sports Turf One, Inc. will increase from $1,131,742.92 to
$1,330,454.92.
COST:
Not to exceed $198,712.00 from Account No. 20-600.5695.
•
Agenda Item No 10C
Date 10/17/2013
165