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HomeMy WebLinkAbout2013-0919 Regular City Commission Meeting SUMMARY MINUTES Regular City Commission Meeting Thursday, September 19, 2013, 6:30 p.m. City of Sunny Isles Beach, Florida ATTENTION ALL LOBBYISTS: CITY LAW REQUIRES YOUR REGISTRATION PRIOR TO ENGAGING IN LOBBYING ACTIVITIES BEFORE CITY STAFF,BOARDS,COMMITTEES OR THE CITY COMMISSION. PLEASE CONTACT THE CITY CLERK FOR FORMS AND ADDITIONAL INFORMATION. AGENDA 1. CALL TO ORDER/ ROLL CALL OF MEMBERS The meeting was called to order by Mayor Edelcup at 6:30 p.m. with the following officials present: Mayor Norman S. Edelcup City Manager Christopher J. Russo Vice Mayor Isaac Aelion City Attorney Hans Ottinot Commissioner Jeanette Gatto City Clerk Jane A. Hines, MMC Commissioner Jennifer Levin Deputy City Manager Stan Morris Commissioner George "Bud" Scholl Deputy City Atty Fernando Amuchastegui 2. PLEDGE OF ALLEGIANCE / INVOCATION Action: City Attorney Hans Ottinot led the Pledge of Allegiance to the flag, and City Historian Richard C. Schulman gave the invocation with a moment of silence for the victims in the shooting incident on September 16, 2013 in the Washington DC Navy Yard. Mayor Edelcup gave opening remarks of decorum. 3. APPROVAL OF MINUTES 3A. Regular City Commission Meeting—July 18, 2013. Action: Vice Mayor Aelion moved and Commissioner Gatto seconded a motion to approve the above mentioned Summary Minutes. The motion was approved by a voice vote of 5- 0 in favor. 4. ORDER OF BUSINESS (Additions/Deletions/Amendments) 4A. Request to Hear Items: Additional Information: Item 101.Auditors; Revisions: Item 10J. New World Agreement; Item 10L. Paladin/SmartGov; and Item IOS. Agreement with Publishing Company. Action: Mayor Edelcup noted the above changes to the agenda. Commissioner Scholl moved and Vice Mayor Aelion seconded a motion to approve the above changes to the agenda. The motion was approved by a voice vote of 5-0 in favor. [City Clerk's Note: Mayor Edelcup and the City Commission heard an Add-On Item SD before Item SA.J Summary Minutes:Regular City Commission Meeting September 19.2013 City of Sunny Isles Beach,Florida 5. SPECIAL PRESENTATIONS 5A. City Commission Employee Recognition Award Program: Certificates of Appreciation to be Presented to the Following City Employees: Marline PierreSaint, Cheryl Williams, and Corey Swan. Action: Mayor Edelcup reported that Marline PierreSaint,Legal Secretary,Cheryl Williams, Executive Assistant to City Manager, and Corey Swan IT Analyst, went above and beyond the call of duty in the performance of their duties. Mayor Edelcup and the City Commission presented them each with a Certificate of Appreciation and noted that each recipient will receive a $100 check. 5B. A Proclamation to be Presented to Carrie Scriffignano who will be Celebrating her 104t1i Birthday on September 27, 2013. Action: Mayor Edelcup and the City Commission presented the Proclamation to Carrie Scriffignano along with a cake to celebrate her upcoming 104t1' Birthday. Her Daughter Honey Scriff thanked the Commission. 5C. A Proclamation to be Presented Proclaiming September 2013 as "Childhood Cancer Awareness Month" in the City of Sunny Isles Beach. Action: Mayor Edelcup read into the record the Proclamation proclaiming September 2013 as "Childhood Cancer Awareness Month". City Clerk Hines will mail the Proclamation. 5D. Add-On: Plaque Presentation and Pinning Ceremony for Jane A. Hines, City Clerk, on her Master Municipal Clerk (MMC) Designation. Presentation by Susan A. Owens, MMC, Florida Association of City Clerks (FACC), Southeast District Director and Town Clerk for the Town of Palm Beach, Florida. Action: Mayor Edelcup introduced the FACC SE District Director and Town of Palm Beach Town Clerk Susan Owens. Town Clerk Owens noted the SE District is comprised of Palm Beach,Broward,Miami-Dade,and Monroe Counties. Over the years municipal clerks have become the hub of government,the direct link between a community and their government. She said she was here today as we recognize City Clerk Jane Hines for achieving her Master Municipal Clerk designation. She gave some background on City Clerk Hines and noted she became a member of FACC in May of 2003 and served on the By-Laws Committee from 2005 to 2008. There are currently 558 members in FACC,and only 105 of them,that is less than 19%, have their MMC. Town Clerk Owens proceeded with the MMC Pin ceremony and presented City Clerk Hines with a Plaque. City Clerk Hines thanked everyone. 6. ZONING: ZONING HEARINGS ARE QUASI-JUDICIAL PUBLIC HEARINGS. None 2 Summary Minutes: Regular City Commission Meeting September 19,2013 City of Sunny Isles Beach,Florida 7. ORDINANCES FOR FIRST READING 7A. An Ordinance of the City of Sunny Isles Beach,Florida,Granting to Peoples Gas System,a Division of Tampa Electric Company, a Florida Corporation its Successors and Assigns, a Non-Exclusive Natural Gas Franchise Agreement to Use the Public Rights- of-Way of the City of Sunny Isles Beach, Florida, and Prescribing the Terms and Conditions Under which Said Franchise May be Exercised; Making Findings; Providing for Acceptance;Providing for Severability; Providing for an Effective Date;and Repealing Prior Ordinance. Action: City Clerk Hines read the title, and City Attorney Ottinot reported noting this is a renewal of the Franchise Agreement under the same terms as the previous Agreement. This Agreement will require Peoples Gas to Pay the City 6% of its gross sales in order to use the City street to operate the Franchise Agreement. Mayor Edelcup noted this is a 1 0-year term, and City Attorney Ottinot said that is correct with an option for renewal. Public Speakers: None Commissioner Scholl moved and Vice Mayor Aelion seconded a motion to approve the proposed Ordinance on first reading. The motion was approved by a roll call vote of 5- 0 in favor. Second reading,public hearing will be held on Thursday,October 17,2013, at 6:30 p.m. Vote: Commissioner Gatto yes Commissioner Levin yes Commissioner Scholl yes Vice Mayor Aelion yes Mayor Edelcup yes 7B. An Ordinance of the City Commission of the City of Sunny Isles Beach,Florida,Amending Section 197-18 of the City Code to Prevent Illegal Surcharge for Use of Credit Card by Consumers; Providing for Severability; Providing for Repeal of Conflicting Provisions; Providing for Inclusion in the Code; and Providing for an Effective Date. Action: City Clerk Hines read the title, and Commissioner Gatto reported noting this is a gentle reminder to our retailers that it is against the law to put any kind of surcharge on a purchase using a credit card or debit card. This is basically a consumer protection item,and we have a lot of visitors coming to Sunny Isles Beach that do not know Florida law and could be subject to the surcharge. Public Speakers: None Commissioner Scholl moved and Vice Mayor Aelion seconded a motion to approve the proposed Ordinance on first reading. The motion was approved by a roll call vote of 5- 0 in favor. Second reading,public hearing will be held on Thursday,October 17,2013, at 6:30 p.m. Vote: Commissioner Gatto yes Commissioner Levin yes Commissioner Scholl yes Vice Mayor Aelion yes Mayor Edelcup yes 3 1 Summary Minutes:Regular City Commission Meeting September 19,2013 City of Sunny Isles Beach.Florida 7C. An Ordinance of the City Commission of the City of Sunny Isles Beach, Florida,Amending Section 265-53 of the City Code Requiring Property Owners to Install Visible Address Signs on Vacant Lots and Construction Sites; Codifying the Requirement for Visible Address Signs for Properties Located Adjacent to Waterways; Providing for Severability; Providing for Repeal of Conflicting Provisions; Providing for Inclusion in the Code; and Providing for an Effective Date. Action: City Clerk Hines read the title, and City Attorney Ottinot reported noting that this Ordinance was requested by the Office of the City Manager and the Police Chief. This is basically a public safety Ordinance. Public Speakers: None Vice Mayor Aelion moved and Commissioner Gatto seconded a motion to approve the proposed Ordinance on first reading. The motion was approved by a roll call vote of 5- 0 in favor. Second reading,public hearing will be held on Thursday,October 17,2013, at 6:30 p.m. Vote: Commissioner Gatto v es Commissioner Levin yes Commissioner Scholl yes Vice Mayor Aelion yes Mayor Edelcup yes 8. PUBLIC HEARINGS (Other than Ordinances for Second Reading) None 9. ORDINANCES FOR SECOND READING (Public Hearings) Sitting in as the Local Planning Agency and the City Commission, to Consider the Following Ordinance Amending the Land Development Regulations (LDRs): 9A. A Resolution of the Local Planning Agency of the City of Sunny Isles Beach, Florida, Recommending to the City Commission of Sunny Isles Beach, the Ordinance Amending Section 265-36 Neighborhood Business Zoning District ("B-1") to Designate Apartment- Hotels as Prohibited Uses; Amending Section 265-38 Business Overlay Zoning District to Delete Development Standards for Apartment-Hotels,Attached as Exhibit``A";Providing for an Effective Date. Action: City Clerk Hines read the title. Vice Mayor Aelion moved and Commissioner Levin seconded a motion to approve the Resolution. LPA Resolution No. 2013-78 was adopted by a vote of 5-0 in favor. 9A.1 An Ordinance of the City Commission of the City of Sunny Isles Beach, Florida,Amending Chapter 265 "Zoning"Section 265-36 Neighborhood Business Zoning District("B-1")to Designate Apartment-Hotels as Prohibited Uses; Amending Section 265-38 Business Overlay Zoning District to Delete Development Standards for Apartment-Hotels; Providing for Severability; Providing for Repeal of Conflicting Provisions; Providing for Inclusion in the Code; and Providing for an Effective Date. (First Reading 07/18/13) 4 Summary Minutes:Regular City Commission Meeting September 19,2013 City of Sunny Isles Beach,Florida Action: City Clerk Hines read the title,and Mayor Edelcup reported that this Ordinance is to ensure we do not have condo hotels on the west side of Collins Avenue and to lower the density. This makes everything consistent with the Town Center Ordinance that we have along the remainder of all of Collins Avenue. It will keep the density lower in the City and keep us from having that concrete canyon look. Public Speakers: None Vice Mayor Aelion moved and Commissioner Levin seconded a motion to adopt the Ordinance on second reading,as amended. Ordinance No.2013-411 was adopted by a roll call vote of 5-0 in favor. Vote: Commissioner Gatto yes Commissioner Levin yes Commissioner Scholl yes Vice Mayor Aelion yes Mayor Edelcup yes 10. RESOLUTIONS 10A. A Resolution of the City Commission of the City of Sunny Isles Beach,Florida,Approving the Renewal of the Commercial Package Policy (Property, Liability, Automobile), Workers Compensation, and Miscellaneous Insurances with Brown & Brown/Preferred Government Insurance Trust (PGIT) for the Period of October 1, 2013 through September 30,2014, in an Amount Not to Exceed$865,950.00, as Outlined in Exhibit"A";Authorizing the City Manager to Do All Things Necessary to Effectuate this Resolution; Providing for an Effective Date. Action: City Clerk Hines read the title, and Acting Human Resources Manager Yael Londono reported noting a 9%increase primarily due to the addition of the Pier as well as an increase to payroll which affects our Workers Comp Insurance and the Liability Insurances. Public Speakers: Bob Hollander; Commissioner Scholl said the payroll went up 10% and the Comp went up 15%. Bob Hollander of Brown and Brown Insurance said two factors in the Workers Comp are payroll and rate. The only area that we really had an increase in was Worker's Compensation of about 8% based on the National Council of Compensation, and if you combine the rate increase and the payroll increase that came to about 20%. The other coverage was not an increase because the premium change was due to the increased exposure of more property values as well as payroll that affects the liability coverage. Mayor Edelcup said generally it was the increased payroll and primarily the property where we added the Pier. Vice Mayor Aelion moved and Commissioner Levin seconded a motion to approve the Resolution. Resolution No. 2013-2098 was adopted by a voice vote of 5-0 in favor. 5 Summary Minutes:Regular City Commission Meeting September 19,2013 City of Sunny Isles Beach,Florida 10B. A Resolution of the City Commission of the City of Sunny Isles Beach,Florida,Authorizing Mayor Norman S. Edelcup as the City's Delegate to the Miami-Dade League of Cities and Vice Mayor Isaac Aelion as the Alternate to Attend Meetings During Fiscal Year 2013/2014; Providing for an Effective Date. Action:City Clerk Hines read the title,and Mayor Edelcup noted that all the Commissioners are invited to these meetings. Public Speakers: None Commissioner Scholl moved and Commissioner Gatto seconded a motion to approve the resolution. Resolution No. 2013-2099 was adopted by a voice vote of 5-0 in favor. 10C. A Resolution of the City Commission of the City of Sunny Isles Beach,Florida, Establishing a Schedule for City Commission Meetings for Calendar Year 2014; Providing for an Effective Date. Action: City Clerk Hines read the title, and reported the meetings are scheduled on the third Thursday of the month with no meeting in August. Mayor Edelcup said if any Commissioner has a problem with these dates later on, we are usually flexible so we can move them if necessary. Public Speakers: None Vice Mayor Aelion moved and Commissioner Scholl seconded a motion to approve the resolution. Resolution No. 2013-2100 was adopted by a voice vote of 5-0 in favor. 10D. A Resolution of the City Commission of the City of Sunny Isles Beach,Florida,Authorizing an Increase from $45,000.00 to$53,000.00 for Marketing Design Services Provided by Bonnie Bennett for the Cultural and Community Services Department;Authorizing the City Manager to Do All Things Necessary to Effectuate this Resolution; Providing for an Effective Date. Action:City Clerk Hines read the title,and Cultural and Community Services Director Susan Simpson reported. Public Speakers: None Mayor Edelcup complemented Ms. Simpson on the"Sunny Isles Beach Living Magazine"as everyone he has heard from enjoys reading the magazine, and it is a big improvement. Commissioner Scholl moved and Vice Mayor Aelion seconded a motion to approve the resolution. Resolution No. 2013-2101 was adopted by a voice vote of 5-0 in favor. 6 Summary Minutes:Regular City Commission Meeting September 19,2013 City of Sunny Isles Beach,Florida 10E. A Resolution of the City Commission of the City of Sunny Isles Beach, Florida,Approving the Second Amendment to Agreement with Action Labor Management d/b/a Staffing Connection for School Crossing Guard Services, in an Amount Not to Exceed $112,914.00, Attached Hereto as Exhibit "A"; Authorizing the Mayor to Execute Said Agreement; Authorizing the City Manager to Do All Things Necessary to Effectuate this Resolution; Providing for an Effective Date. Action: City Clerk Hines read the title, and Police Chief Fred Maas reported. Public Speakers: None Vice Mayor Aelion asked if there is a school crossing guard at 2:00 p.m. at the Intracoastal Yacht Club? Chief Maas said that is out of the purview and scope of the school crossing guards but we have a police officer that goes by there. Vice Mayor Aelion moved and Commissioner Gatto seconded a motion to approve the resolution. Resolution No. 2013-2102 was adopted by a voice vote of 5-0 in favor. 10F. A Resolution of the City Commission of the City of Sunny Isles Beach,Florida,Authorizing the Chief of Police, in Accordance with the Comprehensive Crime Control Act of 1984, to Expend up to S443,125.00 from the Federal Forfeiture (DOJ) Funds to Purchase a Citywide Closed Circuit Television (CCTV) System for all City Parks and Government Buildings, Hire a Professional Security Consultant to Assist with the CCTV Project, Purchase Four(4) Microsoft Tablets, and Ratify the Purchase of a New Canine (K9) Police Dog; Providing for an Effective Date. Action: City Clerk Hines read the title, and Police Chief Fred Maas reported. He noted that our second K-9 dog "Diesel" is ready for retirement, and we currently have a K-9 dog in training. The other purchase is for a professional security consultant who will assist us in the larger design and implementation for our Citywide Closed Circuit TV system. Public Speakers: None Mayor Edelcup asked if the installation of the CCTV System will be completed in the coming Fiscal Year, and Chief Maas said yes. Mayor Edelcup said that would be in all the parks except Gateway Park which will still be under construction. Chief Maas said that is correct, and we already have the first two parks that are scheduled. The Consultant has been doing the design work, once they start it, it will be rolling quickly. Mayor Edelcup asked if this cost includes Gateway Park, and Chief Maas said yes. Commissioner Gatto moved and Commissioner Scholl seconded a motion to approve the resolution. Resolution No. 2013-2103 was adopted by a voice vote of 5-0 in favor. 7 Summary Minutes:Regular City Commission Meeting September 19,2013 City of Sunny Isles Beach,Florida 10G. A Resolution of the City Commission of the City of Sunny Isles Beach,Florida,Ratifying the First Amendment to the Agreement with Blue Digital Corp. for Document Imaging Services for the Remaining City Departments, in an Amount Not to Exceed$50,000.00, Attached Hereto as Exhibit "A", Utilizing Miami-Dade County Bid No. 8254-1/22; Authorizing the City Manager to Do All Things Necessary to Effectuate this Resolution: Providing for an Effective Date. Action:City Clerk Hines read the title,and Assistant City Clerk Mauricio Betancur reported. Public Speakers: None Vice Mayor Aelion moved and Commissioner Levin seconded a motion to approve the resolution. Resolution No. 2013-2104 was adopted by a voice vote of 5-0 in favor. 10H. A Resolution of the City Commission of the City of Sunny Isles Beach, Florida, Amending Resolution No. 2011-1806 Relating to Library Interlocal Lease Agreement to Approve Increased Costs for Extended Library Hours from $13,330.24 to $15,347.01 as Set Forth in Exhibit "A"; Authorizing the City Manager to Do All Things Necessary to Effectuate this Resolution; Providing for an Effective Date. Action: City Clerk Hines read the title, and City Manager Russo reported that this is a continuation of a program that the City has had for the last couple of years where we are funding Friday afternoons into the early evening hours at the Library. Public Speakers: None Mayor Edelcup said the program started about three years ago when the County claimed they didn't have enough money to keep our Library open for five days a week plus Saturdays. The Commission stepped up to the plate and told the County we would fund that extra day that they were going to take away from us. This is the continuation of that program into next year so we don't suffer any reduction in our Library personnel. Commissioner Scholl moved and Vice Mayor Aelion seconded a motion to approve the resolution. Resolution No. 2013-2105 was adopted by a voice vote of 5-0 in favor. 10I. A Resolution of the City Commission of the City of Sunny Isles Beach, Florida, Approving the First Amendment to the Agreement with Keefe, McCullough & Co. LLP for Professional Auditing Services,for a Period of One(1) Year, in an Amount Not to Exceed g � � ) $45,000.00, Attached Hereto as Exhibit "A"; Authorizing the Mayor to Execute Said Agreement; Authorizing the City Manager to Do All Things Necessary to Effectuate this Resolution; Providing for an Effective Date. Action:[City Clerk's Note: Attachment "A", the proposal from Keefe, McCullough& Co., was distributed prior to the meeting.] City Clerk Hines read the title, and Finance Director Audra Curts-Whann reported that we have had this firm for three years and at the end of that three-year contract there are two one-year options for renewal. Public Speakers: None 8 i Summary Minutes: Regular City Commission Meeting September 19,2013 City of Sunny Isles Beach.Florida Commissioner Scholl asked what the proper cycle for rotating an auditor out just because of the familiarity, and Mayor Edelcup said three to five years generally, it depends. In the corporate world they have to automatically rotate partners, and so you could stay with the same firm and get someone new even if it is within the same firm. Vice Mayor Aelion moved and Commissioner Gatto seconded a motion to approve the resolution. Resolution No. 2013-2106 was adopted by a voice vote of 5-0 in favor. 10J. A Resolution of the City Commission of the City of Sunny Isles Beach,Florida,Ratifying an Agreement with New World Systems, Inc. to Provide On-Site Training and Granting Purchase Authority up to an Amount Not to Exceed $35,000.00 $32,000.00 with New World Systems,Inc. for Fiscal Year 2012/2013; Authorizing the City Manager to Execute the Request for Service (RFS) Authorization Form; Authorizing the City Manager to Do All Other Things Necessary to Effectuate this Resolution; Providing for an Effective Date. Action:[City Clerk's Note: A revised cover memo and Resolution were distributed prior to the meeting.] City Clerk Hines read the title, and Chief Information Officer Derrick Arias reported this was revised to add $3,000.00 for additional on-site training and an upgrade to the Finance System in preparation for implementing Accounts Receivable next Fiscal Year. Public Speakers: None Vice Mayor Aelion moved and Commissioner Scholl seconded a motion to approve the resolution,as amended. Resolution No.2013-2107 was adopted by a voice vote of 5-0 in favor. 10K. A Resolution of the City Commission of the City of Sunny Isles Beach,Florida,Authorizing the Purchase of Additional Equipment from Dell Needed for Fiscal Year 2012-2013, in an Amount Not to Exceed $34,000.00;Authorizing the City Manager to Do All Other Things Necessary to Effectuate this Resolution; Providing for an Effective Date. Action:City Clerk Hines read the title,and Chief Information Officer Derrick Arias reported that this was budgeted as part of the large network upgrade allocation this fiscal year. Public Speakers: None Commissioner Scholl moved and Commissioner Gatto seconded a motion to approve the resolution. Resolution No. 2013-2108 was adopted by a voice vote of 5-0 in favor. 10L. A Resolution of the City Commission of the City of Sunny Isles Beach, Florida, Ratifying a Statement of Work with Paladin Data Systems (SmartGov) for the Building and Community Development Departments, to Provide Additional Professional Services and Increasing the Total Not to Exceed the Amount of the Project to $92,861.00 $497400,00,Attached Hereto as Exhibit"A";Authorizing the City Manager to Do All Other Things Necessary to Effectuate this Resolution; Providing for an Effective Date. Action:[City Clerk's Note: Revised Resolution and Statement of Work was distributed prior to the meeting.] City Clerk Hines read the title.and Chief Information Officer Derrick Arias reported that this is for the project that just went live this afternoon and the departments are 9 Summary Minutes:Regular City Commission Meeting September 19.2013 City of Sunny Isles Beach.Florida operating on the new system. In order to get here we executed two amendments to the Statement of Work to get additional services to complete reports. City Manager Russo noted that even with the extra funding for the additional training we are at about a total package right now of about $93.000 of a budget of$140,000. Public Speakers: None Commissioner Scholl said he is always willing to pay for extra training because training gets overlooked. You never get enough of it with new software, and so that is a good thing. Commissioner Scholl moved and Vice Mayor Aelion seconded a motion to approve the resolution. Resolution No. 2013-2109 was adopted by a voice vote of 5-0 in favor. 10M. A Resolution of the City Commission of the City of Sunny Isles Beach,Florida,Authorizing the Purchase of Additional Professional and Software Services from Information Consultants, Inc. for Fiscal Year 2012-2013. in an Amount Not to Exceed $50,000.00; Authorizing the City Manager to Do All Things Necessary to Effectuate this Resolution; Providing for an Effective Date. Action:City Clerk Hines read the title,and Chief Information Officer Derrick Arias reported this is to complete a licensing upgrade to the Document Imaging System as well as the first half of the cost for the public portal. This is also for professional services to implement the Document Imaging Programs with all of the City departments. Public Speakers: None Commissioner Scholl moved and Vice Mayor Aelion seconded a motion to approve the resolution. Resolution No. 2013-2110 was adopted by a voice vote of 5-0 in favor. 1ON. A Resolution of the City Commission of the City of Sunny Isles Beach, Florida, Approving the Donation of Surplus Computer Equipment to Miami-Dade County Public Schools. South Florida Digital Alliance, and Sant La Haitian Neighborhood Center; Authorizing the City Manager to Do All Other Things Necessary to Effectuate this Resolution;Providing for an Effective Date. Action: City Clerk Hines read the title,and Chief Information Officer Derrick Arias reported this is to allow us to dispose of some surplus computer equipment that have been replaced this fiscal year and some older equipment. The Schools are taking a portion of the equipment,as well as a Community Center in Little Haiti. Whatever those two organizations do not want, we will donate to the South Florida Digital Alliance to refurbish and put the equipment back into the community. Public Speakers: None Commissioner Levin moved and Commissioner Gatto seconded a motion to approve the resolution. Resolution No. 2013-2111 was adopted by a voice vote of 5-0 in favor. 10 Summary Minutes:Regular City Commission Meeting September 19,2013 City of Sunny Isles Beach_Florida 100. A Resolution of the City Commission of the City of Sunny Isles Beach,Florida, Approving Budget Amendment No. BA1213-018 to Fiscal Year 2012/2013 Budget to Record Routine Transfers Reclassifying Expenditure Budgets Appropriately Based Upon Actual Needs, Attached Hereto as Exhibit "A"; Authorizing the City Manager to Do All Things Necessary to Effectuate this Resolution; Providing for an Effective Date. Action: City Clerk Hines read the title, and Finance Director Audra Curts-Whann reported noting this reclassifies funds that were already appropriated in all the various departments to where they are being needed and used. Public Speakers: None Commissioner Scholl moved and Vice Mayor Aelion seconded a motion to approve the resolution. Resolution No. 2013-2112 was adopted by a voice vote of 5-0 in favor. 1013. A Resolution of the City Commission of the City of Sunny Isles Beach, Florida,Approving Budget Amendment No.BA1213-019 to Fiscal Year 2012/2013 Budget to Transfer Cost of Living Funds to Individual Departments Where Funds were Expended, Attached Hereto as Exhibit "A"; Authorizing the City Manager to Do All Things Necessary to Effectuate this Resolution; Providing for an Effective Date. Action: City Clerk Hines read the title, and Finance Director Audra Curts-Whann reported noting when the budget for Fiscal Year 2012/2013 was adopted an amount was set aside for cost of living increases in the Human Resources budget. Once those raises were granted and determined, the monies needed to be moved to the individual departments to cover them. Public Speakers: None Vice Mayor Aelion moved and Commissioner Levin seconded a motion to approve the resolution. Resolution No. 2013-2113 was adopted by a voice vote of 5-0 in favor. 10Q.A Resolution of the City Commission of the City of Sunny Isles Beach, Florida,Authorizing the Contribution of Up to $10,000.00 to Sponsor the 11th Anniversary Dragon Boat Race on October 5, 2013 at Haulover Park; Authorizing the City Manager to Do All Things Necessary to Effectuate this Resolution; Providing for an Effective Date. Action:City Clerk Hines read the title,and Cultural and Community Services Director Susan Simpson reported noting this will further our relationship with our Sister City Hengchun, Taiwan as a sponsor at the Platinum level for $10,000. The City will have a team that will participate and represent the City. Deputy City Attorney Fernando Amuchastegui gave an update on the City's Dragon Boat Team, noting that we have to have a minimum of 18 people on the team. We have met those requirements as well as recruiting the City Attorney, City Manager, and Commissioner Levin. Public Speakers: Mr. Johnson Commissioner Scholl moved and Commissioner Levin seconded a motion to approve the resolution. Resolution No. 2013-2114 was adopted by a voice vote of 5-0 in favor. ll Summary Minutes:Regular City Commission Meeting September 19,2013 City of Sunny Isles I3each,Florida 10R. A Resolution of the City Commission of the City of Sunny Isles Beach,Florida,Approving a Charitable Contribution to the Sunny Isles Beach Social Seniors Events, Inc. a 501(C)(3) Charitable Organization;Providing the City Manager with the Authority to Do All Things Necessary to Effectuate this Resolution; Providing for an Effective Date. Action:City Clerk Hines read the title,and City Manager Russo reported that this will codify the terms in the Agreement which the City will contribute up to$10,000. He highlighted the main terms including the City will contribute the remaining funds from this year after the expenses are taken out. We will provide the contribution on a quarterly basis,the City has a right to audit these quarterly payments,and the contribution will be matched by all revenues collected by the organization. Public Speakers: Roslyn Brezin Former City Commissioner Roslyn Brezin thanked the Commission,Dennis Stubbulo who is the Treasurer, and former City Commissioner Gerry Goodman who is the Corresponding Secretary for this organization. Vice Mayor Aelion asked about matching the monies, and Mayor Edelcup said we will be matching dollar for dollar up to $10,000.00. Commissioner Scholl moved and Vice Mayor Aelion seconded a motion to approve the resolution. Resolution No. 2013-2115 was adopted by a voice vote of 5-0 in favor. 10S.A Resolution of the City Commission of the City of Sunny Isles Beach, Florida, Approving the Agreement Between the City of Sunny Isles Beach and Your Hometown Newspapers, Inc. .D/B/A Community Newspapers,for Publishing Services in an Amount Not to Exceed$36,000.00;Providing the City Manager with the Authority to Do All Things Necessary to Effectuate this Resolution; Providing for an Effective Date. Action:[City Clerk's Note: A revised Agreement was distributed prior to the meeting.]City Clerk Hines read the title,and City Manager Russo reported this is a revised Agreement. We are going from $1,250 per publication to $1,500. We had a proposal that was at $2,000 an issue which had reserved the first page clear of any advertising, and a second page 100%for the City in addition to our other pages for a total of ten pages. We modified that to provide for the front page with the provision of just one small Ad. We will have from the third page, and we have made a significant improvement to our head bound banner on the front page,the heading making the City much more profound. Public Speakers: None Commissioner Levin said her only issue is the circulation because we have not received a publication in our condo for months. City Manager Russo said there is a list of circulation attached to the Agreement. There is also a provision to increase the circulation at a cost of $200 per 1,000 for six months. They have agreed to do an experiment by adding 1,000 at no cost to the City. In addition to that,the key here is for us to get confirmation of the delivery. He had discussed with staff about taking a very close look at this circulation. Vice Mayor Aelion moved and Commissioner Levin seconded a motion to approve the resolution,as amended. Resolution No.2013-2116 was adopted by a voice vote of 5-0 in favor. 12 Summary Minutes:Regular City Commission Meeting September 19,2013 City of Sunny Isles Beach,Florida 10T. A Resolution of the City Commission of the City of Sunny Isles Beach. Florida, Ratifying the Second Amendment to the Agreement with Harbour Construction, Inc. to Provide Demolition Services for Gateway Park, in an Amount Not to Exceed $35,750.00, Attached Hereto as Exhibit "A"; Providing the City Manager with the Authority to Do All Things Necessary to Effectuate this Resolution; Providing for an Effective Date. Action: City Clerk Hines read the title,and Assistant City Manager Bill Evans reported that this is a cleanup amendment to the original contract to remove a two-inch water line that runs through the middle of the project. There are two storm drain boxes out there that we can disconnect from the FDOT system,remove the remaining asphalt that was placed for parking for a certain amount of time, and remove the rest of the trees. Public Speakers: None Vice Mayor Aelion moved and Commissioner Levin seconded a motion to approve the resolution. Resolution No. 2013-2117 was adopted by a voice vote of 5-0 in favor. 10U. A Resolution of the City Commission of the City of Sunny Isles Beach,Florida,Approving a Conceptual Design to Partially Convert the Water Facility Located at 350 Sunny Isles Boulevard to a Park-Like Setting; Providing the City Manager with the Authority to Do All Things Necessary to Effectuate this Resolution; Providing for an Effective Date. Action: City Clerk Hines read the title, and City Manager Russo reported and presented the proposed schematic design. Vice Mayor Aelion asked if there was parking, and City Manager Russo said no. He clarified that the pump station is remaining,what is shown here that is not part of this. It shows the trees and walkway continuing behind the pump station section,which is the rectangular piece just prior to Park Towers which is the Milton Project. The meandering walkway as it gets to that area of the pump station in the parcel just prior to Park Towers,the path meanders back to the sidewalk,across the sidewalk. What will happen in your approval of Milton's project, it shows an easement walkway back down to the bay and then continuing across through St.Tropez to Collins Avenue. What we would like to do long term but we could not get it now because WASA is a little skeptical even with fencing to allow people to walk behind the pump station. It would be nice to continue that baywalk along the bay. Commissioner Scholl said so they are making us detour around the north side? City Manager Russo said yes and that was always anticipated, that was in your original approval of the plan. You approved that same thing to go back from the sidewalk on Milton's property. Mayor Edelcup said concurrently we can keep trying to get the right-of-way along the water edge, and when we get it you can then put it in. Public Speakers: None Commissioner Scholl moved and Vice Mayor Aelion seconded a motion to approve the resolution. Resolution No. 2013-2118 was adopted by a voice vote of 5-0 in favor. 13 Summary Minutes:Regular City Commission Meeting September 19,2013 City of Sunny Isles Beach,Florida 1OV. A Resolution of the City Commission of the City of Sunny Isles Beach, Florida,Authorizing the Not to Exceed Amount from 541,000.00 to 566,000.00 with the Miami Herald Publishing Company for Retail Advertising Services:Authorizing the City Manager to Do All Things Necessary to Effectuate this Resolution; Providing for an Effective Date. Action: City Clerk Hines read the title, and reported. Public Speakers: None Commissioner Gatto moved and Commissioner Levin seconded a motion to approve the resolution. Resolution No. 2013-2119 was adopted by a voice vote of 5-0 in favor. 11. MOTIONS None 12. DISCUSSION ITEMS None 13. CITIZENS' FORUM: REQUESTS, PETITIONS & OTHER COMMUNICATIONS 13A. Arie Steiger said he just got back yesterday from Netanya, Israel. He met with Mayor Miriam Fierberg-Ikar on Sunday, and she invited the Mayor and City Commission to visit Netanya at any time. You just have to tell her how many people and she will make all the arrangements. She is running for re-election on October 22, 2013, and she is already 15 years as the Mayor. At the last Election she won 82%, and she thinks it will be the same at this Election, she has two opponents. She would like to come here with six (6) people in November to rest from the Election if it is possible. Mayor Edelcup said let's put it on one of our Workshop agendas and see if we can come up with a date. Commissioner Scholl asked if her term is three years or five years? Mr. Steiger said he thinks it is three years. He also said Netanya is beautiful and that the Mayor made a park from one end to the other end, and in the center they put up big screens. 14. ADJOURNMENT Mayor Edelcup adjourned the meeting at 7:33 p.m. Respectfully submitted by: Approved by the City Commission on Oct. 17, 2013 6ina-n) /.; Jane A. Hines, MMC, City Clerk Nor an S. Edelcup, Mayor 14 • C� ��"yY "S`F City of Sunny Isles Beach ti � �, 18070 Collins Avenue : i 1 f Sunny Isles Beach, Florida 33160 SF, 9) SOY se (305)947-0606 City Hall pLo`'''' of 5.,4 A'a (305)949-3113 Fax MEMORANDUM TO: The Honorable Mayor and City Commission VIA: Christopher J. Russo, City Manager FROM: Jane A. Hines, MMC, City Clerk DATE: 10/17/2013 RE: Summary Minutes for the September 19, 2013 City Commission Meeting • RECOMMENDATION: Attached for your consideration are the Summary Minutes for the September 19, 2013 Regular City Commission Meeting. REASONS: N/A ATTACHMENTS: . Summary Minutes • Agenda Item No 3B Date 10/17/2013 19