HomeMy WebLinkAboutReso 2013-2152RESOLUTION NO. 2013 - ';� I
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
SUNNY ISLES BEACH, FLORIDA, APPROVING AN AGREEMENT
WITH RJ BEHAR & COMPANY, INC. TO PROVIDE A DESIGN -
CRITERIA PACKAGE FOR THE PEDESTRIAN OVERPASS
BRIDGE AT GATEWAY PARK, IN AN AMOUNT NOT TO EXCEED
FORTY -FOUR THOUSAND NINE HUNDRED DOLLARS
($44,900.00), ATTACHED HERETO AS EXHIBIT "A ";
AUTHORIZING THE MAYOR TO EXECUTE SAID AGREEMENT;
AUTHORIZING THE CITY MANAGER TO DO ALL THINGS
NECESSARY TO EFFECTUATE THIS RESOLUTION; PROVIDING
FOR AN EFFECTIVE DATE.
WHEREAS, on November 15, 2012, pursuant to Resolution No. 2012 -1997, the City
Commission shortlisted RJ Behar & Company, Inc. for the purpose of providing continuing
Architectural & Engineering Firms to Perform Engineering, Architectural, Landscape Architectural,
and Land Surveying Services to the City for various projects that may arise throughout the
2012 /2013 fiscal year; and
WHEREAS, step one of a two -step process to construct a pedestrian overpass bridge to
Gateway Park from the north over westbound Sunny Isles Boulevard was advertised and is to be
delivered by Design -Build methodology has been completed, and
WHEREAS, the City wishes to enter into an Agreement with RJ Behar & Company, Inc. to
provide a Design- Criteria Package for the Pedestrian Overpass Bridge at Gateway Park; and
WHEREAS, the Consultant is qualified, willing and able to provide the desired services, and
the City desires to enter into an agreement with RJ Behar & Company, Inc. to provide these services
in an amount not to exceed Forty -Four Thousand Nine Hundred Dollars ($44,900.00), attached
hereto as Exhibit "A ".
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS:
Section 1. Approval of Agreement. The Agreement with RJ Behar & Company, Inc. to provide
a Design- Criteria Package for the Pedestrian Overpass Bridge at Gateway Park, in an amount not to
exceed Forty -Four Thousand Nine Hundred Dollars ($44,900.00), attached hereto as Exhibit "A ". be,
and the same, is hereby approved.
Section 2. Authorization of Mayor. The Mayor is hereby authorized to execute said Agreement.
Section 3. Authorization of City Manager. The City Manager is hereby authorized to do all
things necessary to effectuate the terms of this Resolution.
Section 4. Effective Date. This Resolution will become effective upon adoption.
R2013- Rj Behar Agmt Design Criteria Pedestrian Overpass Bridge GatewayPage 1 of 2
PASSED AND ADOPTED this 21St day of November 2013.
ATTEST:
Jane A. Hines, MMC, City Clerk
APPROVED AS TO FORM
AND LEGAL SUFFICIENCY:
City Attorney
Vote: S-0
Orman S. Edelcup, Mayo
Moved by: ou4az 9'u�o
Seconded by:
Mayor Edelcup
✓ (Yes)
(No)
Vice Mayor Aelion
(Yes)
(No)
Commissioner Gatto
(Yes)
(No)
Commissioner Levin
(Yes)
(No)
Commissioner Scholl
(Yes)
(No)
82013- Rj Behar Agmt Design Criteria Pedestrian Overpass Bridge GatewayPage 2 of 2
O \O,
�� �= CITY OF SUNNY ISLES BEACH
_ J AGREEMENT WITH R J BEHAR & COMPANY, INC.
CONTRACT NO. C1314 -001
O. 5H
THIS CONTRACTUAL AGREIWNT (hereinafter referred to as the "Agreement ")
is made in duplicate, this D S` day of N0V M'eE'C- , 2013, by and between
the CITY OF SUNNY ISLES BEACH, Florida, (hereinafter referred to as "City "), and R J
BEHAR & COMPANY, INC., a corporation authorized to do business in the State of Florida
(hereinafter referred to as "Consultant ") whose Federal I.D. # is (oS• 0 J 'Z_`I' 0Z o
RECITALS
WHEREAS, in response to the City's Request for Qualifications No. 12 -04 -02 and
Resolution No. 2013 -2046, Consultant was selected as one of four (4) firnis selected to perform
professional engineering services for various projects that may arise throughout the year; and
WHEREAS, the City is in need of a consultant to provide engineering services for the
development of Design -Build Criteria Package to be used by prospective Design- Builders
bidding on the Gateway Park Pedestrian Bridge ( "Services "); and
WHEREAS, Consultant has expressed the ability and desire to provide these Services
subject to the terms and conditions contained herein; and
WHEREAS, the City desires to contract with Consultant to provide the Services, as
more fully described in Attachment "A" which is attached hereto; and
WHEREAS, the City desires to enter into an Agreement with Consultant to provide the
Services in a total amount not to exceed Forty -Four Thousand Nine Hundred Dollars
($44,900.00).
NOW THEREFORE, in consideration of the promises and the mutual covenants herein
name, the parties agree as follows:
1. RECITALS. The Recitals set forth above are hereby incorporated into this
Agreement and made a part hereof for reference.
2. SERVICES. Consultant agrees to furnish all labor and materials in a good
workmanlike and professional manner and to perform the Services designated in Attachment
"A" attached hereto, and incorporated herein by reference. The Services shall be performed by
Consultant to the full satisfaction of the City. Consultant agrees to have a qualified
representative to audit and inspect the Services provided on a regular basis to ensure all
Services are being performed in accordance with the City's needs and pursuant to the terms of
this Agreement, and shall report to the City accordingly. Consultant agrees to immediately
inform the City via telephone and in writing of any problems that could cause damage to the
City's property, improvements and persons. Consultant will require its employees to perform
their work in a manner befitting the type and scope of work to be performed. In the event that
the Consultant fails to complete the Services pursuant to the terms of this contract and City must
undertake the completion of performance of Services, Consultant agrees to indemnify the City
C1314-001 R 1 BEHAR & CO.. INC.
City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160
(305) 947 -0606 phone (305) 949 -3113 Fax
for all costs incurred with respect to the completion of those Services and ally damages the City
may stiffer as a result of the Consultant's failure to perform the Services.
3. TERM. Subject to the provisions relating to the termination of this Agreement as set
forth in Section 8 hereunder, this Agreement shall commence from the issuance of a Notice to
Proceed from the City Manager or his designee and shall terminate upon the completion of
Services. Payment will be made only for work completed to the satisfaction of the City.
Consultant is to commence performance of work on the Commencement Date and continue in a
diligent manner until work is complete. Consultant acknowledges that compliance with the
commencement and completion schedule is the essence of this Agreement. The terms of
Sections 16 and 17 entitled "Inderimifieation and Waiver of Liability" and "Compliance with
Law" respectively, shall survive termination of this Agreement.
4. COMPENSATION. As the entire compensation under this Agreement and during the
terms of this Agreement, in whatever capacity rendered, the City shall pay Consultant an
amount not to exceed Forty -Four Thousand Nine Hundred Dollars (544,900.00) for the
performance of the stated Services. Payment to Consultant for all charges and tasks under this
Agreement shall be in accordance with this Agreement and the schedule of charges reflected in
Attachment "A ", which fee shall be disbursed on a monthly basis and under the following
conditions:
a. Disbursements. There are no reimbursable expenses associated with this
contract.
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Agreement will be reviewed by the initiating City Department. If Services have
been rendered in conformity with the Agreement, the invoice will be sent to the
Finance Department for payment. Invoices must reference the contract number
assigned hereto. Invoices will be paid in accordance with the State of Florida
Prompt Payment Act.
C, Availability of Funds. The City's performance and obligation to pay under this
Agreement is contingent upon an alulual appropriation for its purpose by the City
Comm1S51011.
d. Final hlvoice. In order for bout parties herein to close their books and records.
the Consultant will clearly state "final invoice" on the Consultant's finaUlast
hilling to the City. This certifies that all services have been properly performed
and all charges and costs have been invoiced to the City. Since this account will
thereupon he closed, any other additional charges, if not properly included on
this final invoice, are waived by the Consultant.
L
01314 -GO I R J BEHAk K CO , INC
v
City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160
(305) 947 -0606 phone (305) 949-3113 Fax
Consultant shall make no other charges to the City for supplies, labor, taxes, licenses,
permits, overhead or any other expenses or costs unless any such expense or cost is incurred by
Consultant with the prior written approval of the City. If the City disputes any charges on the
invoices, it may make payment of the uncontested amounts and withhold payment on the
contested amounts until they aue resolved by agreement with Consultant.
Consultant shall not pledge the City's credit or make it a guarantor of payment or surety
for arty contract, debt, obligation, judgment, lien, or any form of indebtedness. The Consultant
further warrants and represents that it has no obligation or indebtedness that would impair its
ability to fulfill the terms of this Agreement.
5. INDEPENDENT CONTRACTOR RELATIONSHIP. The Consultant is an
independent contractor and shall be treated as such for all purposes. Nothing contained in this
Agreement or any action of' the parties shall be constnled to constitute or to render the
Consultant an employee. partner, agent, shareholder, officer or in any other capacity other than
as an independent contractor other than those obligations which have been or ,hall have been
undertaken by the City. Consultant shall be responsible for any and all of its own expenses in
performing its duties as contemplated under this Agreement. The City shah not be responsible
for any expense incurred by the Consultant. The City shall have no duty to withhold any
Federal income taxes or pay Social Security services and that such obligations shall be that of
the Consultant, other than those set forth in this Agreement. Consultant ~hall furnish its own
transportation, office and other supplies as it determines necessary in carrying out its duties
under this Agreement.
4. ( )AArXT_ 1QC1LJTD fW Ukvl,1 1%4V%J -P� A�Nil% E`ll TjDNqvN1,1r. %A 11 dtC [ ^1 °';tS 1'°• ?rah t
the Consultant pursuant to this Agreement and related Services to this Agreement are intended
and represented for the ownership of the City only. Any other use by Consultant or other
parties shall be approved in writing, by the City. If requested, Consultant shall deliver- the
documents to the City within fifteen (15) calendar days.
7. INSURANCE. Consultant shall, at its sole cost and expense. during the period of any
work being performed under this Agreement, procure and maintain the following minimum
insurance coverage to protect the City and Consultant against all loss, claims, damage and
liabilities caused by Consultant, its agents or employees, as indicated below:
❑ Comprehensive General liability insurance, including broad Dorm contractual
liability coverage for all operations, including, but not limited to, contractual,
products, and completed operations, personal injury and property damage
liability with minimum limits of One Million Dollars ($1.000,000) per
OCCUrre[1Ce.
❑ Professional Liability ( "Errors and Omissions') insurance with nlinimunl limits
of One Million Dollars (51,000,000.00) per occurrence.
3
0131- [ -(x)1 R J BEHAR R CO , 1NC
y.� i
City of Sunny Isles Beach 18070 Collins Avenue, Suiury Isles Beach, Florida 33160
(305) 947 -0606 phone (305) 949 -3113 Fax
❑ Worker's Compensation and employer's liability coverage, as required pursuant
to Florida law'.
Business Automobile Liability which shall include coverage for all owned, non-
owned and hired vehicles for minimum limits of not less than One Million
Dollars ($1,000,000) per occurrence, One Million Dollars (51,000,000) per
accident for bodily injury and Five Hundred Thousand Dollars ($500,000) per
accident for property damage.
Insurance required of the Consultant shall be primary to, and not contribute with, any insurance
or self - insurance maintained by the City. Such insurance shall not dirninish Consultant's
indemnification and obligations hereunder. The insurance policy shall be issued by companies
authorized to do business under the laws of the State of Florida and acceptable to the City with a
minimum A.M. Best rating of A- Excellent. Before any work under this Agreement is
performed, and at any time upon request, Consultant shall furnish to the City certificates
of insurance evidencing the minimum required coverage and shall be appropriately
endorsed for contractual liability, with the City named as additional insured. All policies
shall contain a waiver of subrogation endorsement. All policies and certificates shall be in
fonns and issued by insurance companies acceptable to [tie City Manager or his designee. All
insurance policies and certificates of insurance shall provide that the policies may not he
canceled or altered without thirty (30) days prior written notice to the City. The City reserves
the right from time to time to change the insurance coverage and limits of liability required to
he maintainers by C'nnci_iltant hereunder C rinsi_dtant shall alen r OMI-e anti en.eure that each of it`
sub - Consultants providing services hereunder (if any) procures and maintains, until the
completion of the services, insurance of the types and to the limits specified herein.
ANY EXCEPTIONS TO T114E INSURANCE REQUIREMENTS IN THIS SECTION
MUST BE APPROVED IN WRITING BY THE CITY.
8. TERNIINATION AND REMEDIES FOR BREACH.
A. If, through any cause within reasonable control, the Consultant shall fail to fulfill
in a timely manner or otherwise violate any of the covenants, agreements or
stipulations material to this Agreement, the City shall have the right to terminate
the Services then remaining to be performed. Prior to the exercise of its option to
terminate for cause, the City shall notify the Consultant of its violation of the
particular terms of the Agreement and grant Consultant ten (10) days to cure such
default. Lf the default remains uncured after ten (10) days the City may terminate
this Agreement, and the City shall receive a refund from the Consultant in an
amount equal to the actual cost of a third party to cure such failure. If Consultant
4
CI314 -WO R J BEtIAR & CO.. INC
..t
City of Sunny Isles Beach 18070 Collins Avenue. Sunny Isles Beach, Florida 33160
(305) 947 -0606 phone (305) 949 -3113 Fax
fails, refuses or is unable to perform any term of this Agreement, City shall pay
for services rendered as of the date of termination.
(i.) In the event of termination, all finished and unfinished documents, data and
other work product prepared by Consultant shall he delivered to the City and
the City shall compensate the Consultant for all Services satisfactorily
performed prior to the date of termination. as provided in Paragraph 4 herein.
(ii.) Notwithstanding the foregoing, the Consultant shall not be relieved of
liability to the City for damages sustained by it by virtue of a breach of the
Agreement by Consultant and the City may reasonably witlthold payment to
Consultant for the purposes of set -off until such time as the exact amount of
damages due the City from the Consultant is detennined.
B. Termination for Convenience of City. The City may, for its convenience and
without cause terminate the Services then remaining to be performed at any time
by giving Consultant tell (10) days written notice. The terms of Paragraph 8 A(i )
and A00 above shall be applicable hereunder.
C. Termination for Insolvency. The City also reserves the right to terminate the
retraining Services to be performed in the event the Consultant is placed either in
voluntary or involuntary bankruptcy or makes any assignment for the benefit of
creditors.
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dispute or controversy arises hereunder then such dispute or controversv shall be settled by
arbitration in accordance with the procedures, rules and regulations of the Aimerican Arbitration
Association. The decision rendered by the Arbitrator shall be final and binding upon the parties
and judgment upon the award rendered by the arbitrator may be entered in any court having
jurisdiction. Arbitration shall he held in Miami -Dade County, Florida. All costs of arhitration
and attorneys' fees incurred by the parties shall he paid by the non - prevailing party or, if neither
party prevails on the whole, each party shall be responsible for a portion of the costs of
arbitration and their respective attorneys' fees as may he determined by the court on
confirmation.
10. CONFIDENTIAL INFORMATION. The Consultant shall not, either during the tern
of this Agreement or any time for a period of ten (10) years subsequent to that date upon which
the Consultant shall leave the employment of the City for any reason whatsoever, disclose to
any person or entity, other than in the discharge of the duties of' the Consultant under this
Agreement. any information which the City designates in writing as "confidential." As a
violation by the Consultant of the provisions of this Section could cause irreparable injury to the
City and there is no adequate remedy at law for such violation. the City shall have the right. in
5
C1314 OUI h 1 BEHAR & Co., INC
'J M
City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160
(305) 947 -0606 phone (305) 949 -3113 Fax
addition to any other remedies available to it at law or in equity, to enjoin the Consultant from
violating such provisions.
11. NOTICES. All notices and other communications required or permitted to be given
under this Agreement by either party to the other shall be in writing and shall be sent (except as
otherwise provided herein) (1) by certified or registered mail, first class postage prepaid, return
receipt requested. (ii) by guaranteed overnight delivery by a nationally recognized courier
service, or (iii) by facsimile with confirmation receipt (with a copy simultaneously sent by
certified or registered mail, first class postage prepaid, return receipt requested or by overnight
delivery by traditionally recognized courier service), addressed to such party as follows:
If to the City:
If to the
Consultant ;
Christopher J. Russo
City Manager
City of Sunny Isles Beach
18070 Collins Avenue
Fourth Floor
Surmy Isles Beach, Florida 33160
Tel: (305) 792 -1701
Javier Rodriguez - - -.
R J Behar & Company, Inc.
6861 SW 196t1i Ave., Ste. 302
Pembroke Pines, Florida 33332
Tel: (954) 680 -7771
With a copy to:
Hans Ottinot
City Attorney
City of Sunny Isles Beach
18070 Collins Avenue
Fourth Floor
Sunny Isles Beach, Florida 33160
Tel: (305) 792-170'
GOVERNING LAW. This Agreement shall be governed by and construed in
accordance with the laws of the State of Florida. Venue shall he in Miami -Dade County,
Florida.
13. AUDIT. 'the Consultant shall make available to the City or its representative all
required financial records associated with the Agreement for a period of Tlu-ee (3) years.
14. NON - DISCRIMINATION. The Consultant agrees to comply with all local and state
civil rights ordinances and with "title V1 of the Civil Rights Act of 1984 as amended, 'I itle Vlil
of the Civil Rights Act of' 1968 as amended, Title 1 of the 1Jousing and Community
Development Act of' 1974 as amended, Section 504 of the Rehabilitation Act of 1973, the
Americans with Disabilities Act of 1990, the Age Discrimination Act of 1975, Executive Order
11063, and with Executive Order 11248 as amended by Executive Orders 11375 and 1 2086.
The Consultant will not discriminate against any ernployce or applicant for employment
because of race, color, creed, religion, ancestry, national origin, sex, disability or other
handicap, age, maritaUfannilial status, or status with regard to public assistance. The Consultant
6
C!314 -UO'. R J BEII \R h CO_ INC.
City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160
(305) 947 -0606 phone (305) 949 -3113 Fax
will take affirmative action to insure that all employment practices are free from such
discrimination. Such employment practices include but are not limited to the following: hiring,
upgrading, demotion, transfer, recruitment or recruitment advertising, layoff, termination, rates
of pay or other forms of compensation. and selection for training, including apprenticeship. The
Consultant agrees to post in conspicuous places, available to employees and applicants for
employment, notices to be provided by the City setting forth the provisions of this non-
discrimination clause.
The Consultant agrees to comply with any Federal regulations issued pursuant to compliance
with Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 708). which prohibits
discrimination against the handicapped in any Federally assisted program.
15. CONFLICT OF INTEREST. The Consultant agrees to adhere to and be governed by
the Miami -Dade County Conflict of Interest Ordinance Section 2 -1 1.1, as amended; and by the
City of Sunny Isles Beach Ordinance No. 99 -82, which are incorporated by reference herein as
if fully set forth herein, in connection with the .Agreement conditions hereunder.
The Consultant covenants that it presently has no interest and ;hall not acquire any interest,
directly or indirectly which should conflict in any manner or degree with the performance of the
Services. The Consultant further covenants that in the performance of this Agreement. no
person having any such interest shall knowingly be employed by the Consultant. The Consultant
guarantees that fie /she has not offered or given to any member of, delegate to the Congress of
the United States, any or part of this contract or to any benefit arising therefrom.
16. i"!I!E. ".'� ^1ii''ii Tl(�lN AN1111 %1VAI% /VD (IV i 1 UFT FT The �;nsul!.unt .agree" to
the fullest extent permitted by law, to defend, indemnify and hold harmless the City, its agents,
representatives. officers, directors, officials and employees from and against claims, damages,
losses and expenses (including but not limited to attorney's fees, arbitration costs, and costs of
appellate proceedings) relating to, arising out of or resulting from the Consultant's negligent
acts, errors, mistakes or omissions relating to professional services in the performance of this
Agreement. The Consultant's duty to defend, hold harmless and indemnify the City. its agents,
representatives, officers, directors, officials and employees shall arise in corulection with any
claim, damage, loss or expense that is attributable to bodily injury; sickness. disease. death; or
injury to impairment, or destruction of tangible property including loss of use resulting
therefrom, caused by any negligent acts, errors, mistakes or omissions related to professional
services in the performance of this Agreement including any person for whose acts, errors,
mistakes or omissions the Consultant may be legally liable. The parties agree that One
Hundred Dollars ($]00.00) represents specific consideration to the Consultant for the
indenuiification set forth in this Agreement.
17. COMPLIANCE WITH LAW. Consultant shall comply with all laws, regulations
and ordinances of any federal, state, or local governmental authority having jurisdiction with
respect to this Agreement ( "Applicable Laws ") and shall ohtain and maintain any and all
7
01314 -Ol)I R J BEHAR k. CO. INC
City of Sunny Isles Beach 18070 Collins Avenue, Surely Isles Beach, Florida 33160
(305) 947 -0606 phone. (305) 949 -3113 Fax
material permits, licenses, approvals and consents necessary for the lawful conduct of the
activities contemplated under this Agreement.
18. CONFLICTING PROVISIONS. The terms and conditions in this Agreement
supersede any other conflicting provisions that are contained in any other document, including
any attachments hereto.
19. MISCELLANEOUS.
A. In the event any provision of this Agreement is found to he void and
unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement
shall nevertheless be binding upon the parties with the same effect as though the void or
unenforceable provisions had been severed and deleted.
B. This Agreement may be executed in multiple identical counterparts, each of
which shall be deemed an original for all purposes.
C. This Agreement shall constitute the entire agreement between the parties with
respect to the subject matter hereof, and it shall supersede all previous and contemporaneous
oral and written negotiations, commitments, agreements and understandings relating hereto.
D. Any modification of this Agreement shall be effective only if in writing and
signed by the parties to this Agreement.
C V" 4' ��r Y,:;c; n )l th._. ,�Lr " "'��ni h.. 11 he .;olii nr eni �r, .ahl�
unless such waiver is in writing and signed by the party granting such waiver.
(remainder of page intentionally left blank]
8
01314 001 R 3 BEHAR & CO.. INC
City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160
(305) 947 -0606 phone (305) 949 -3113 Fax
IN WITNESS WHEREOF, the parties hereto have executed this Agreement in
triplicate on the day and year first written above.
WITNESS:
Signature
Lizanna Kadir
Print Name
ATTEST:
B
Jane A. Hines, MMC, City Clerk
E
C1314-001 R J BEHAR & CO.. INC.
R J BEHAR & COMPANY, INC.
BY: d '
Robert J. Behar, P.E., President/CEO
CITY OF SUNNY ISLES BEACH
BY: .� C
Orman S. Edelcup, Mayor
APPROVED AS TO FORM
AN
R.J.Behar & Company, Inc.
Engineers- P l a n n e r s
Consultant Work Order Proposal — City of Sunny Isles Beach
Design -Build Criteria Package for Gateway Park Pedestrian Bridge
R J Behar & Company, Inc. proposes to provide engineering services for the
development of Design -Build (DB) Criteria Package to be used by prospective design -
Builders bidding on the Gateway Park Pedestrian Bridge; pursuant to its Professional
Service Agreement with the City of Sunny Isles Beach, Florida.
I. PROJECT DESCRIPTION:
The City intends to issue a DB contract to a prequalified DB firm for services related to
the construction of a pedestrian bridge over the westbound ramp of State Road 826 (aka
Sunny Isles Boulevard) to connect a parcel of City Owned property that lies between the
eastbound and westbound ramps to SR 826. This project will provide pedestrian access
from north to proposed Gateway Park expected to commence construction in 2013. The
development of the DB Criteria Package will require close coordination with the
architect for Gateway Park and will include the following:
II. SCOPE OF WORK:
1.1 Data Gathering / Field Visit
This task will include conducting a site visit, obtaining and
reviewing existing right of way and utility information, reviewing
MOT requirements, identifying permit requirements, etc.
1.2 Alternative Analysis
This task will include evaluation of possible bridge delivery
options i.e. prefabricated vs. engineered bridge construction based
on required bridge length vertical and horizontal clearance
requirements and aesthetic considerations.
1.3 Draft DB Criteria Package
Once the information is compiled and general feasibility has been
assessed, a draft report will be prepared for review with the City of
Sunny Isles Beach for further input and to determine whether any
more information may need to be gathered.
1.4 Bridge Structural Concept
Conceptual plans will be developed identifying structural
component requirements based on all applicable criteria and the
results of task 1.2. The schematic concept plan will be an appendix
to the DB Criteria Package.
Work Order Proposal DB Criteria Package for Pedestrian Bridge
City of Sunny Isles Beach Page 1 of 3
ATTACHMENT "A"
R.J.Behar & Company, Inc.
E n g i n e e r s • P l a n n e r s
1.5 Final DB Criteria Package & Exhibits
Upon incorporating any information discovered necessary after the
City's review of the draft report, a final report will be delivered.
This task will also include the work to produce any exhibits
including maps, aerials and other material as may be required.
1.6 Architectural Support
RJ Behar will obtain the services of a Registered Architect to
produce a section of the DB Criteria Package identifying aesthetic
and architectural requirements for the pedestrian bridge.
1.7 Utility Coordination
The Consultant will contact all utility owners in the project vicinity
to ascertain the location of their utilities (if any). This information
will be included in the DB Criteria Package to be utilized by the
prospective DB firms in the preparation of their bids.
1.8 Coordination Meeting (with City staff)
The Consultant will attend (up to three) coordination meeting with
City Staff.
1.9 FDOT Coordination
The Consultant will establish contact with FDOT District 6 and
determine their requirements and conditions for support and
approval of the pedestrian bridge over SR 826.
1.10 Bid and Award Support
RJ Behar will furnish the DAB Criteria Package to the City for
bidding, attend a Pre -Bid Conference, address any inquiries from
bidders, issue addenda as required and assist in the evaluation of
bids.
1.11 Regulatory Agency Meeting and Coordination
The Consultant will hold a preliminary meeting with regulatory
agencies to identify permit requirements to be included in the DB
Criteria Package.
1.12 Public Involvement Support
The Consultant will provide technical support during the City's
public outreach program for this project.
Work Order Proposal DB Criteria Package for Pedestrian Bridge
City of Sunny Isles Beach Page 2 of 3
R, j.Behar & Company. Inc.
Engineers - P l an n e r s
1.13 Geotechnical Report
RJ Behar will obtain the services of a geotechnical testing firm to
provide a geotechnical survey and report sufficient for the DB
proposer to perform the structural calculations for the foundation
and other components of the pedestrian bridge.
III. COMPENSATION:
'ASK
»E:
1.1 - Data Gathering/Field Visit
$ 868.00
1.2 - Alternative Analysis
$ 3,546.00
F 1.3 - Draft D/B Criteria Package
$4 728,00
1.4- Bridge Structural Concept
$ 9,456.00 —
1.5 - Final D/B Criteria Package & Exhibits
$9,456.00
1.6 - Architectural Su
$ 2,364.00
1.7- Utilltv Coordination
$2.785.00
1.6 - Coordination McWn
S 11,4_27,00
1.9- FDOT Coordination
$1,113.00
1.10 - Bid and Award Support
$ 1,113.00
1.11 -Regulatory Agency Meetings and Coordination
$1,372.00
1.12 - Public Involvement Support
S 1 72.00
1.12 – Geotechnical Report
$ 5,000.00
Direct Reimbursable (Expenses)
S 300.00 '
Total
S 44.9N.00
Work Order Proposal DB Criteria Package for Pedestrian Bridge
City of Sunny Isles Beach Page 3 of 3
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VIA:
FROM:
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
(305) 947 -0606 City Hall
(305)949.3113 Fax
MEMORANDUM
The Honorable Mayor and City Commission
Christopher J. Russo, City Manager
Helen Gray, PE, City Engineer
DATE: 11/21/2013
RE: A Resolution Approving a Contract with RJ Behar & Company, Inc.
to Provide a Design- Criteria Package for the Pedestrian Overpass
Bridge at Gateway Park
RECOMMENDATION:
Staff recommends City Commission approve the Resolution.
REASONS:
Step 1 of a two step process to construct a pedestrian overpass bridge to
Gateway Park from the north over westbound Sunny Isles Boulevard was
advertised and is to be delivered by Design -Build methodology has been
completed. The City received responses from three firms or teams. In
accordance with Florida Statutes Section 287.055 (Consultants' Competitive
Negotiation Act) and the City's Request for Qualifications, all proposers will be
invited to submit a cost proposal for the project based upon requirements and
parameters detailed in the Design- Criteria package. The Design- Criteria package
must be prepared and sealed by a professional employed or retained by the City.
The scope of work and fees for this work are embodied in the attached contract.
ADDITIONAL INFORMATION:
Not to exceed $44,900.00 from Account 20- 600.5688.
ATTACHMENTS:
• Resolution
• Agreement
Agenda Item No. IOL
Date 11212013
185