The URL can be used to link to this page

Home My WebLink AboutReso 2013-2159RESOLUTION NO. 2013- 2 15q A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, APPROVING A LETTER AGREEMENT WITH JAY CARROLL OF CARROLL ELECTRIC AUTHORIZING THE SPENDING AUTHORITY TO PROVIDE ELECTRICAL CONSULTING SERVICES, IN AN AMOUNT NOT TO EXCEED ONE HUNDRED THOUSAND DOLLARS ($100,000.00), ATTACHED HERETO AS EXHIBIT "A"; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO EFFECTUATE THIS RESOLUTION; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City has eliminated the part -time electrician position and is in need of an electrician to provide electrical consulting services when necessary throughout the City; and WHEREAS, staff has recommended Jay Carroll of Carroll Electric based on his relevant experience, qualifications, and past performances; and WHEREAS, Jay Carroll is willing and able to perform said services; and WHEREAS, the City Commission wishes to approve the Letter Agreement with Jay Carroll authorizing the spending authority to provide Electrical Consulting Services. in an amount not to exceed One Hundred Thousand Dollars ($100,000.00), attached hereto as Exhibit "A ". NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS: Section 1. Approval of Letter Agreement. The City Commission hereby approves the Letter Agreement with Jay Carroll authorizing the spending authority to provide Electrical Consulting Services, in an amount not to exceed One Hundred Thousand Dollars ($100,000.00), attached hereto as Exhibit "A ". Section 2. Authorization of City Manager. The City Manager is hereby authorized to do all things necessary to effectuate this Resolution. Section 3. Effective Date. This Resolution will become effective upon adoption. PASSED AND ADOPTED this 21" day of November 2013. rman S. Edelcup, Mayor 82013- Jay Carroll Ltr Agmt Citywide Electrician Srvs Page 1 of 2 ATTEST: Jane A. Hines, M C, City Clerk APPROVED AS TO FORM AND LEGAL WFFICIENCY: not, City Attorney Moved by: VI'C-.L� U� Seconded by: lMnrtil.��l�.Ati9�� 17 11� Vote: 's-C) Mayor Edelcup (Yes) (No) Vice Mayor Aelion ✓(Yes) (No) Commissioner Gatto ✓ (Yes) (No) Commissioner Levin ✓ (Yes) (No) Commissioner Scholl (Yes) (No) R2013- Jay Carroll Ltr Agmt Citywide Electrician Srvs Nape 2 of 2 City Commission Norman S. Edelcup Mayor Isaac Aelion Vice Mayor Jeanette Gafto Commissioner October 29, 2013 Jay Carroll Carroll Electric 8110 S.W. 95" Court Miami, FL 33173 0 �h OF SUS P� Jennifer Levin Re: Letter Agreement for Electrical Consulting Services Commissioner George 'Bud" Scholl Dear Mr. Carroll: Commissioner This will confirm that the City of Sunny Isles Beach ( "City ") has eliminated the part - C[ty M anager other J. Russo City M time electrician position. As such, the City is willing to retain you as a consultant to provide Electrical Consulting Services ( "Services ") which includes the following Hans Otty City Attorney Scope of Services and Plans and Sketches: Jane A. Hines City Clerk, MMC a. Electrical and electronic installations and repairs, alterations and testing to p � maintain the following systems on an on -call basis: electrical, alarm, communication, time HVAC controls, energy management wiring, refrigeration, internal and external lighting, switch gear, emergency generators and transfer switches, transformers, distribution, computer and data networking circuits, theatrical lighting and sound, motors, emergency lighting and all other electrical apparatus, devices, fixtures, and wiring systems owned or operated by the City (collectively referred to "Scope of Services "); and b. Read and interpret plans, sketches, and blueprints; prepare cost and time estimates for all types of electrical work; and recommend and order related supplies, equipment and materials required for performance of duties (collectively referred to as "Plans and Sketches "). The City agrees to enter into this Letter Agreement between the City and yourself, i.e, Jay Carroll ( "Consultant "), subject to the following terms and conditions: 1. The City agrees to compensate you for your Services at the rate of Seventy Dollars ($70.00) per hour, on an "as needed" basis; 2. Consultant will be paid by the City on a bi- weekly basis for Services rendered; 3. Consultant shall be required to submit detailed billing invoices, with each job detailing the number of hours preformed, in order to be paid by the City; 4. City agrees to buy materials unless there is an emergency; 111�OF suN Pr. 5. The dates and times the Services must be provided shall be mutually agreed upon by the City and Consultant; 6. All Services to be performed by Consultant including the dates, times and locations, shall be directed through, and approved in advance by, the City Manager or Assistant City Manager for Department of Public Works and Capital Improvement Projects; 7. The terms on this Letter Agreement shall commence on the day succeeding approval of this Letter Agreement by the City Manager or his designee and shall continue on an annual basis up to 3 years; 8. The City shall have right to terminate, with or without cause, the Services then remaining to be performed by the Consultant upon written notice to the Consultant. In such an event, the Consultant shall be compensated only for the Services satisfactorily performed up to the written notice date of termination; 9. The Consultant is an independent contractor and shall be treated as such for all purposes. Nothing contained herein or any action of the parties shall be construed to constitute or to render the Consultant an employee, partner, agent, shareholder, officer or in any other capacity other than as an independent contractor. Consultant shall be responsible for any and all of its own expenses in performing its Services. The City shall have no duty to withhold any Federal income taxes or pay Social Security services. Consultant shall furnish its own transportation, office and other supplies as necessary in carrying out its duties under this Letter Agreement; and 10. The terms and conditions of this Letter Agreement shall prevail over the terms and conditions of any other documents. 11. This Letter Agreement is subject to the approval of the City Commission. Please sign and date your signature below to confirm your agreement with the above terms and conditions. Sincerely, 'ZI X:!!� Christopher JRusso, City Manager ACCEPTED BY J arr cc: Hans Ottinot, City Attorney Audra Curts- Whann, Finance Director Bill Evans, Assistant City Manager Fernando Amuchastegui, Deputy City Attorney ® SONNY IS<f A r se e.9��FlOa� QYc d E LJ r. o. 5•A w TO: VIA: FROM: DATE: RE: City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach, Florida 33160 (305) 947 -0606 City Hall (305) 949-3113 Fax MEMORANDUM The Honorable Mayor and City Commission Christopher J. Russo, City Manager Bill Evans, Assistant City Manager 11/21/2013 Letter Agreement with Jay Carroll of Carroll Electric to Provide Flectrical Consultina Services. RECOMMENDATION: Staff is recommending the City Commission approve the attached letter agreement authorizing the spending authority for the use of. consultant Jay Carroll of Carroll Electric to provide electrical consulting services. REASONS: The City of Sunny Isles Beach eliminated the part -time electrician position. As such, the City is willing to retain Jay Carroll of Carroll Electric as a consultant to provide electrical consultant services throughout the City in an amount not to exceed One Hundred Thousand Dollars ($100,000.00) The consultant is required to submit a detailed billing invoices with each job detailing the number of hours performed with the date and times. All services to be performed shall be directed through and approved in advance by the City Manager or the Assistant City Manager of Public Works and Capital Improvement Projects. ATTACHMENTS: • Resolution • Letter Agreement Agenda Item No. WS Daze 11/21/2013 271