HomeMy WebLinkAboutReso 2013-2131 RESOLUTION NO. 2013 - 213 I
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SUNNY
ISLES BEACH, FLORIDA, ENTERING INTO AN AGREEMENT WITH
THE TOWN OF GOLDEN BEACH AND ITS POLICE DEPARTMENT TO
SHARE POLICE REPORTING AND RECORDS MANAGEMENT
SOFTWARE AND INFORMATION TECHNOLOGY SERVICES FOR A
PERIOD OF THREE(3)YEARS,ATTACHED HERETO AS EXHIBIT"A";
AUTHORIZING THE CITY MANAGER AND THE CHIEF OF POLICE TO
EXECUTE SAID AGREEMENT; AUTHORIZING THE CITY MANAGER
TO DO ALL THINGS NECESSARY TO EFFECTUATE THIS
RESOLUTION; PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, in May 2006 the City of Sunny Isles Beach purchased a state-of-the-art police
computer system that provides our Police Department with a Computer Aided Dispatch (CAD),
Records Management System (RMS), Mobile Computing Terminals (MCT) and a Mobile Field
Reporting (MFR) System; and
WHEREAS, on September 19, 2009 via Resolution No. 2009-1492, the City Commission
approved an agreement with the Town of Golden Beach Police Department, who purchased their
own software licenses and maintenance agreement through Sungard/OSSI, and the City's
Information Technology Department to provide technical support and the access necessary to operate
this software, for a fee of Fifty Dollars ($50.00) per laptop computer, per month for a two-year
period; and
WHEREAS,the Golden Beach Police Department has requested to again utilize a portion of
this police computer system and the services of the Information Technology Department; and
WHEREAS, the City desires to enter into an Agreement with the Town of Golden Beach
Police Department, and the City's Information Technology Department will provide technical
support and the access necessary to operate this software for a period of three (3) years with an
option to renew for two (2) additional one (1) year periods. for a total of five (5) years under the
terms of this Agreement, for a fee of Seventy-Three Dollars and Eighty-Nine Cents ($73.89) per
device per month for the first year, increasing thereafter, and a one-time cost recovery of$5,677.20
for costs incurred for licensing and hardware upgrades recently completed,attached heretp as Exhibit
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS:
Section 1. Approval of Agreement. The City Commission hereby approves the agreement with
the Town of Golden Beach Police Department to share Police reporting and records management
software, and Information Technology Services for a period of three (3) years, attached hereto as
Exhibit "A".
Section 2. Authorization of City Manager and Chief of Police. The City Manager and the Chief
R2013-Golden Beach Agmt IT Support Page I of 2
of Police are hereby authorized to execute said Agreement.
Section 3. Authorization of City Manager. The City Manager is hereby authorized to do all
things necessary to effectuate this Resolution.
Section 4. Effective Date. This Resolution will become effective upon adoption.
PASSED AND ADOPTED this 17th day of October 2013.
7';4
N rman S. Edelcup, Mayor
ATTEST:
Li:LILL)
Jane A. Hines, MMC, City Clerk
APPROVED AS TO FORM
AND LEGAL SUFFICIENCY:
a 0 tinot, City Attorney
Moved by: / 1& 6\11. o>r 4010
Seconded by: 00► nr..:l. S-_40
Vote: S_O
Mayor Edelcup /(Yes) (No)
Vice Mayor Aelion /(Yes) (No)
Commissioner Gatto ✓(Yes) (No)
Commissioner Levin V.(Yes) (No)
Commissioner Scholl ✓(Yes) (No)
R2013-Golden Beach Agmt IT Support Page 2 of 2
k SJNNY ltF1
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
AGREEMENT TO UTILIZE SUNGARD/OSSI COMPUTER SYSTEM AND INFORMATION
TECHNOLOGY SERVICES
On this 1st day of October of 2013, The City of Sunny Isles Beach, hereafter referred
to as "THE CITY", through its Information Technology Department agrees to maintain
the Police computers for The Town of Golden Beach, hereafter referred to as "THE
TOWN" for a period of three years commencing on this date. At the end of this period,
the agreement is subject to renewal for two (2) additional one (1) year periods, for a
total of five (5) years under the terms of this Agreement.
IT IS UNDERSTOOD AND AGREED BY ALL PARTIES HERETO THAT:
1. THE CITY hereby agrees to maintain THE TOWN's Police computers for the
monthly amount per computer as described in Exhibit "B", for the proper
maintenance of said computing equipment, with THE CITY as licensor and THE
TOWN as licensee. All services provided by THE CITY are detailed in the attached
Scope of Services (Exhibit "A"). Any services requested by THE TOWN that are
not included in the attached Scope of Services will require a separate proposal to
be prepared by THE CITY and agreed to by THE TOWN prior to such additional
services being rendered.
2. All amounts due under the terms of this Agreement shall be due at the beginning of
the contract year.
3. This license confers no interest whatsoever in property and is recoverable anytime
by THE CITY upon ninety (90) days notice. No use for a particular purpose other
than the maintenance of the laptop computer equipment necessary to operate a
police mobile laptop computer system is granted and no alterations or modifications
are to be made to the laptops of the OSSI software equipment without THE CITY's
approval.
4. Use of all property is at the sole risk of THE TOWN to the extent permitted under
Section 768.28 of the Florida Statutes, and subject to the monetary limits set forth in
that section. THE TOWN agrees to be responsible to, indemnify and hold harmless
THE CITY for any loss, damage, legal action or claim occasioned by THE TOWN's
use of all laptop computer property and related equipment at THE CITY WHETHER
OR NOT LOSS OR DAMAGE IS TO PROPERTY OWNED/LEASED BY THE CITY
OR ANY OTHER PERSON, AND INCLUDING PROPERTY OF OTHERS IN THE
CARE, CUSTODY OR CONTROL OF THE CITY.
5. In the event that the equipment or other property of THE CITY shall be in any
manner damaged by/through the use of the communications equipment, or by the
ry
representatives of THE TOWN, THE TOWN shall indemnify THE CITY and pay THE
CITY all sums which may be incurred to repair, reconstruct, and/or replace the
damaged equipment or property, subject to the limitations set forth in Section 768.28
of the Florida Statutes.
6. It is understood and agreed that this Agreement does not constitute a bailment.
THE TOWN retains and has custody and access to their laptop computers but
agrees to relinquish all administrative rights to said computers solely to THE CITY.
THE CITY shall maintain all communication links, maintenance and administrative
control of all computers connected directly or indirectly to THE CITY.
7. No modifications to this Agreement shall be enforceable unless in writing and signed
by an authorized agent of both THE CITY and THE TOWN.
8. THE CITY building at 18070 Collins Avenue, Sunny Isles Beach, Florida, is generally
regarded as a reasonably safe location for this laptop communications equipment to
be worked on or otherwise maintained. Undertaking to move or evacuate laptop
computer communications equipment shall not be deemed an assumption of
responsibility for the safety, security and care of any communications equipment by
THE CITY, nor shall THE CITY be deemed a bailer of the laptop computer
communications equipment. In consideration thereof, THE TOWN agrees to the
following terms and conditions:
A. To pay THE CITY upon demand all costs incurred by THE CITY in repairing,
replacing, and/or reconstructing THE CITY'S facilities damaged in any matter as
a result of the continued presence of said TOWN laptop computer
communications equipment during an emergency; and
B. To indemnify and hold harmless THE CITY, its partners, employees and agents,
from any and every loss, claim, liability and suit of any kind, including without
limitation costs of suit and reasonable attorney's fees, arising out of any and all
damage done to property of others as a result of the continued presence of said
communications equipment during an emergency.
9. THE TOWN shall pay all costs, including reasonable attorney's fees incurred by THE
CITY, in judicial and non-judicial proceeding and appeals therefrom to enforce any
and all provisions of this Agreement and effect collections of any sums due THE
CITY. In the event THE CITY sues or is sued in tort of contract, or otherwise, in any
action arising out of or in relation to this Agreement and THE CITY is the prevailing
party by means of judgment, dismissal, or otherwise, whether or not such action
presented a justifiable issue of law or fact, or whether or not THE CITY was a
plaintiff or defendant in said action, THE CITY shall recover its costs and expenses
directly incurred because of any said action, including its reasonable attorney's fees,
whether taxable or not, from the losing party.
10. In the event any portion of this Agreement shall be deemed to be in violation of any
law of the United States or any law of the State of Florida, said portion and said
portion only, shall be deemed null and void. This Agreement shall be interpreted in
accordance with the laws of the United States and the State of Florida.
11. The statute of limitations for enforcement of either party's rights under this
Agreement shall be applicable statutes of limitations of the State of Florida and any
laches defense raised by either party shall be construed to always be within the
period of said applicable statutes of limitations.
12. In the event the parties wish to extend the term of this Agreement beyond the initial
three (3) years, the parties shall notify each other of their mutual intent to renew in
writing no later than 30 (thirty) days prior to the expiration of the current term.
13. THE CITY maintains the ability to cancel this Agreement at any time for any reason
with 30 days notice.
EXECUTED THIS t_Ilt DAY OF v C 2013.
ATTEST: TOWN OF GOLDEN BEACH
pd
B, ' /L By: A Q.Q'�,��
o n Clerk Alexander LNaz, City anager
C—
By: A
on De Lucca, 'f/f of Police
APPROVED AS TO FORM
AND LEGAL SUFFICIENCY
By: _ �► ' \_ i
.
ATTEST: CITY OF SUNNY ISLES BEACH
By�
Jane A. Hines, CMC, City Clerk Christo er J. usso, City Manager
Fred A. Maas, Chief of Police
APPROVED • S TO ORM
AND L AL . F CIENCY
Tans •'knot,ri‘ Attorney
4 V
AGREEMENT TO UTILIZE SUNGARD / OSSI COMPUTER SYSTEM AND
INFORMATION TECHNOLOGY SERVICES
EXHIBIT A— SCOPE OF SERVICES
Services to be provided by THE CITY shall be as follows:
• THE CITY shall prepare (or "image") THE TOWN's computer systems by
installing current operating system software and applications necessary to
support the OSSI public safety applications. However, THE CITY shall not be
responsible for purchasing or obtaining valid license keys for any software
required, unless specifically stated otherwise in this scope of services.
• THE CITY shall install and maintain wireless communications equipment (known
as "aircards"), in proper working order on any "portable" computer systems
maintained under this Agreement. Wireless services and associated
communications equipment shall be procured and managed by THE TOWN
directly.
• THE CITY shall provide support services to THE TOWN's users of equipment
maintained under this Agreement, solely with respect to the OSSI public safety
applications and issues directly related thereto. THE CITY shall not be
responsible for general operating system support, user training, hardware
repairs, interacting with vendors on behalf of THE TOWN (with the exception of
the vendors listed below for supporting software provided by THE CITY as part of
this Agreement), or other issues
• THE CITY shall administer user accounts, biometric credentials for
authentication, and related items within the OSSI public safety environment for
THE TOWN's authorized users.
• THE CITY shall provide, as part of the monthly maintenance under this
Agreement, the following software licenses: Digital Persona client (multifactor
authentication system), Antivirus client (currently Panda antivirus, but subject to
change at THE CITY's discretion), and any necessary Microsoft Windows CAL's
required for the servers accessed by THE TOWN's client computers. These
licenses are not transferable to THE TOWN at any time, and should this
Agreement be terminated, these software applications would need to be removed
from THE TOWN's computer equipment. THE TOWN shall be responsible for
operating system licensing (Windows licenses), Microsoft Visio licensing for the
OSSI Accident Wizard, Microsoft Office licensing, and/or any other software
required beyond that provided by THE CITY under this Agreement.
• THE CITY shall provide support for THE TOWN's users during normal business
hours, 8:30 am — 5:00 pm, for any issues relating only to an individual mobile
computer. Emergency support shall be provided as needed for any issue
affecting the core OSSI functionality (for example, CAD server, message switch,
RMS server) which impacts all users, 24 hours a day/7 days per week.
uSsNY iSC
410 �S --- Fs City of Sunny Isles Beach
," i, 18070 Collins Avenue
. '� Sunn Isles Beach, Florida 33160
,- / Sunny
a, T~ .k
'S'6' LyI�P'' (305)947-0606 City Hall
cfrY of 5,,« ''''a (305)949-3113 Fax
MEMORANDUM
TO: The Honorable Mayor and City Commission
VIA: Christopher J. Russo, City Manager
FROM: Derrick L. Arias, Chief Information Officer
DATE: 10/17/2013
RE: Authorization to enter into an agreement with the Town of Golden
Beach to share police reporting and records management software
P p 9 9
• and Information Technology Services.
1 RECOMMENDATION:
It is recommended that the City Commission approve a Resolution authorizing
the City Manager to enter into an agreement with the Town of Golden Beach for
the sharing and maintenance of police software and Information Technology
Services.
REASONS:
This is the renewal of an agreement that was approved in September 2009 via
Resolution 2009-1482. The Information Technology Department has
documented a full cost analysis and provided a breakdown, attached to the
agreement, of the actual costs of all components that comprise the services
being provided under the terms of the proposed agreement. As such, the
proposed cost to the Town of Golden Beach has increased from $50 per device
per month, to $73.89 per device per month for the first year, increasing
thereafter. There is also a one-time cost recovery of$5,677.20 to cover one-time
costs incurred for licensing and hardware upgrades recently completed. Under
the terms of this revised agreement, the Sunny Isles Beach Information
Technology Department would continue to provide support for the Town of
Golden Beach Police Department systems.
110 ADDITIONAL INFORMATION:
Agenda item No 10J
Date 10/17/2013
216
•
The Town of Golden Beach Police Department has an agreement directly with
Sungard for licensing and support for their Police software. They also provide
their own hardware, wireless aircards and related services, and all other software
licenses except those specifically included in the attached agreement.
ATTACHMENTS:
• Resolution
•
•
Agenda Item No.I OJ
Date 10/1 7/20 13
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