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Home My WebLink AboutReso 2013-2168RESOLUTION NO. 2013 - - A RESOLUTION OF THE CITY COMNIISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, SUPPORTING THE KIWANIS FOUNDATION OF NORTH DADE, INC. FUNDRAISING EVENT, FEAST OF THE SENSES, WITH IN -KIND SUPPORT IN AN ESTINIATED AMOUNT OF ELEVEN THOUSAND NINE HUNDRED THIRTY -FIVE DOLLARS AND FIFTY CENTS (S11,935.50); APPROVING A DONATION OF TEN THOUSAND DOLLARS (SI0,000.00) TO THE KIWANIS FOUNDATION FOR THE EVENT; AUTHORIZING THE CITY NIANAGER TO DO ALL THINGS NECESSARY TO EFFECTUATE THIS RESOLUTION: PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Sunny Isles Beach is committed to participating and informing its residents of cultural events and activities taking place in and around our community; and WHEREAS, the Kiwanis Foundation of North Dade. Inc. and Sunny Isles Beach is dedicated to raising funds to benefit the children of the Sunny Isles Beach community: and WHEREAS, "Feast of the Senses" is a ticketed special event that offers event attendees tastings of sample fare from local restaurants while enjoying quality music and both live and silent auctions of fine collectible art: and WHEREAS, this event will be hosted in the gymnasium at Pelican Community Park on Sunday- \9arch 2. 2014: and WHEREAS, the City of Sunny Isles Beach is dedicated to supporting this event with an in -kind donation of free use of the facility. City equipment and supplies. as well as City personnel to assist in the production and security of the event. in an estimated amount of Eleven Thousand Nine Hundred Thirty -Five Dollars and Fifty Cents (511,935.50): and WHEREAS, the City of Sunny Isles Beach also desires to make a donation of Ten Thousand Dollars (510,000.00) to the Kiwanis Foundation of North Dade. Inc. for this event to cover other out -of- pocket expenses. NOW, THEREFORE, BE IT RESOLVED BY THE CITY CONIMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS: Section 1. Approval of Donations. The City Commission hereby approves the donations of in -kind support of free use of the gymnasium located at Pelican Community Park. City equipment and supplies. and City personnel assisting in the production and security of the "Feast of the Senses" event on Sunday. March 2. 2014, in an estimated amount of Eleven Thousand Nine Hundred Thirty -Five Dollars and Fifty Cents (SI 1.935.50), and for the monetary donation of Ten Thousand Dollars (S10,000.00) to the Kiwanis Foundation of North Dade. Inc. for this event. R2013- Kieanis Club Feast of Senses In -Kind Suppon I Section 2. Authorifv of Citv Manager. The City Manager is hereby authorized to do all things necessary to effectuate this Resolution. Section 3. Effective Date. This Resolution shall become effective upon adoption. PASSED AND ADOPTED this 19's day of December 2013. .ATTEST:: - Jane -A. Hines_,;MMC, City Clerk AS TO FORM AND LEGAL City Attorney Vote: 5-O Mayor Norman S. Edelcup Vice Mayor Isaac Aelion Commissioner Jeanette Gatto Commissioner Jennifer Levin Commissioner George `Bud" Scholl R20I3- Kiwanis Club Feast of Senses In -Kind Suppon 2 Moved by: Cpw.r� SCupu Seconded by: L'fyes) (No) Yes) (No) Yes) (No) es) (No) (Yes) (No) Preview Page 1 of 2 �,� " "Y'S <Er City of Sunny Isles Beach A� 18070 Collins Avenue ` = Sunny Isles Beach, Florida 33160 (305) 947 -0606 City Hall (305) 949 -3113 Fax MEMORANDUM TO: The Honorable Mayor and City Commission VIA: Christopher J. Russo, City Manager FROM: . Susan Simpson, Cultural & Community Services Director DATE: 12/19/2013 RE: In -Kind and Monetary Donation to Kiwanis Club for the Feast of the Senses Event RECOMMENDATION: It is recommended that the City Commission approve the attached resolution to support the Kiwanis fundraising event, Feast of the Senses, with in -kind support in an estimated amount of Eleven Thousand Two Hundred Thirty -Five Dollars and Fifty Cents ($11,235.50), and a monetary donation to cover other out -of- pocket expenses in the amount of Ten Thousand Dollars ($10,000.00). REASONS: Kiwanis Club of North Miami Beach & Sunny Isles Beach is dedicated to raising funds to benefit the children of the Sunny Isles Beach community. Feast of the Senses is a ticketed special event that offers event attendees tastings of sample fare from local restaurants and sample sized wine tastings while enjoying quality music and both live and silent auctions of fine collectible art. It is proposed that this event be hosted in the gymnasium at Pelican Community Park on Sunday, March 2, 2014. The City is dedicated to supporting this event with an in -kind donation of free use of the facility, city equipment and supplies, as well as city personnel to assist in the production and security of the event. The estimated costs is based on the request by Kiwanis. In addition, to cover other operational costs such as marketing materials, entertainment, and equipment rentals, the City will sponsor the event with a monetary contribution of $10,000.00. http: / /sibagenda.sibfl. net /Agenda[Preview.aspx ?ltemID= 1195 &MeetingID= 0 &MeetingD... 12/12/201 J Preview Page 2 of 2 ADDITIONAL INFORMATION: The monetary contribution will not impact the City's approved budget as it will be paid from an unexpected and unbudgeted revenue source. Once approved, notice will be posted to all Community Center members regarding the closure of the gymnasium and the rescheduled date of all programs. FUNDING SOURCE: Personnel costs will be covered via the Regular Salaries and /or Overtime account of the respective departments; Cultural & Community Services and Police. The monetary donation will be paid from the Commission's general fund account 10.511.5490, Grants to Private Orgs. ATTACHMENTS: Resolution http://sibaQenda.sibfl.net/Agenda/PreviexN,.aspx?ltemlD=I l95& \4eetingl D= 0 &MeetingD... 12/12/201 � ! OE 2 « | ' _ k - | °aaa\ \ @ \a■ ! #a %# \as \#a / #asa#a#sm #■@sq ) \\! \§ §§§`) a 2` ;;!a / a 800 � \ \ \ } \ \ / \\ /\ \ \ \ \ //\ �)9 # 7 .., .. _ ± \ } / ! ) ;\ - - -- - �8 | - - - -- � §) - r )- j� 1w rL $ „ - -3/.� §�; \| § \| | !� !1\!) ; k« ! ! k > ° Agenda lteV |O Date 12-11/3 / City of Sunny Isles Beach Cultural & Human Services Department (0) 305.792.1706 16115 North Bay Road, Sunny Isles Bean. FL 33160 (Q305.792.1566 Pelican Community Park Community Centel www.sibn.nat Facility Rental - Rules & GuMe'llnes Pelican Community Park has various rooms available for rent In the facility. The'roaris are available for a minimum of 4 hours at a Bee. and must be reserved at least two (2) weeks In advariae of avant". Tfa recital provides you exdustm use of your designated location during the hours of your rental (w101 the axceptlon Clio ptaygrourna� Fen: Non4'rA 1 - _ -- Each Addtl MuOf- purpose Room (1st Floor) Arts & Crafts Room Gym.. Onesided 'Promotional lifter based � eve.UaWT4r Must appty vAWI 30 days d event data (re Muffi- purpose $200 FOR RESIDFMS ONLY eadler then 30 days prior to 6vari). Pricrfty is given to appfica6ons room 0 at Floor) fa rental d ifie whole.MuliFpurOose Room. "Adddlord Fees - U you are renting the gymnasium, food cannot be served at your event. Depending on Ore type of event, there may be an additional charge in order for park staff to IA staff, dean, and ram.ove the floor co4aing for your event. Charges for the floor covering are as follows: $400 for a 4•noui event, $SUjtir each additional hour. *16 When reolig the playground area for your event the plank; tables next to the playground area wig be reserved. The playground Reef(, though, will still be open to the public. AtakNiwal Devices - ❑ Podium 8 Sound System or Wireless mk available for ref# for additional $50: o Pro)edor. DVO Player & screen Cleanbg Security Deposit: Tigre le a cleaning security, deposit required for each event. This deposit of $150 will be retuned to the terrier after the event is completed. IF AND ONLY IF the facility is returned clean. The renter is responsible for cleaning up after the activity. linstaance: U you are going to have entertainment or calming at your party. the vendors need to have an Insurance policy and workers • One million dollar liability insurance certificate must state the fdlmirg: 'City of Sunny Isles Beady- as an additional • Vendors must have Workers compensation. If they do not they must provide a taller on company letterhead a" that they are not required because they have less than three (3) employees. Letter must also epedfy date, time and location of parry! evert. No rental will be permitted without proper Insuraruc:e. • Irsurance caifQ'rate must be faxed to 305.7921666 at least two weeks prior to party I evert. Parties /events wig not take place wMhoW approved Insurance. U Is the responsibility d the renter and vector to verify that the Insurance has been approved. 'Clowns, magicians and food vendors that are bringing prepared foods are riot required to submit insurance. General Rides: AN fees must be paid at least two (2) weeks prior to paty/event. Set up and dears up time are included in rental tyre. These include set up and breakdown of ALL vendors. Party docora0om may not be stapled or taped to wags or aeibhg of community carter. All food met be precooked. No ckinkhug or eelfing of aleorw6c beverages permitted. it is the responsibility tithe renter to supervise all guests. gifts, and supplies. No ardmals permitted. Payment; Full payment of fen must be made at least two (2) weeks prior b event date. Payment can be made with deck cash or crend card (Mastercard or Visa). Checks should be made payable to'City of Sunny Isles Beach'. 0 paying by check please provide two clacks, one to cover facility rental, and the other to cover cleardng deposit. Cancellation PoOW Cancellation of party 48 hours prior to event can receive refund mh M. No ral kinds Oareallm.