HomeMy WebLinkAboutReso 2013-2172RESOLUTION NO. 2013 -
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
SUNNY ISLES BEACH, FLORIDA, APPROVING THE SECOND
AMENDMENT TO THE AGREEMENT WITH KEITH AND
SCI MARS, P.A. FOR UTILITY UNDERGROUNDING
CONSULTANT SERVICES FOR PHASE II, IN AN Ai170UNT NOT
TO EXCEED ONE HUNDRED TIVENTY -SEVEN THOUSAND FOUR
HUNDRED SEVENTY DOLLARS (S127,470.00), ATTACHED
HERETO AS EXHIBIT "A "; AUTHORIZING THE rNIAYOR TO
EXECUTE SAID AGREEMENT; AUTHORIZING THE CITY
MANAGER TO DO ALL THINGS NECESSARY TO EFFECTUATE
THIS RESOLUTION; PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City of Sunny Isles Beach has undertaken and completed a significant
portion of undergrounding the overhead utilities with four (4) areas still remaining: Collins Avenue,
Sunny Isles Boulevard, Center Island, and the Golden Shores Neighborhood; and
WHEREAS, the City advertised and issued Request for Proposals (RFP) No. 12 -04 -05 for
Utility Undergrounding Consultant Services to outline the scope of services to coordinate efforts
towards completing undergrounding of utilities within these four remaining areas; and
WHEREAS. on February 21. 2013 via Resolution No. 2013-2027 the Cite Commission
entered into an Agreement with Keith and Schnars, P.A. for Utility Undergrounding Consultant
Services for Phase 1 for the Collins Avenue corridor only including assessment, data collection,
refined cost estimates and schedules, and coordination with various utilities and service providers
within the project limits, including the investigation of the existing system in an effort to determine
what additional improvements may be appropriate to include in the overall undergrounding project,
in an amount not to exceed Fifty -Four Thousand Six Hundred Eighty Dollars ($54,680.00); and
WHEREAS, on June 20.2013 via Resolution No. 2013 -2072 the Cite Commission entered
into a First Amendment to the Agreement with Keith and Schnars. P.A. for utility undergrounding
consultant services for Phase II to include Project Design and Permitting to prepare plans,
incorporate FP &L design, identify easement requirements, coordinating with FDOT proposed
lighting plan, define and coordinate design requirements of all utility providers and obtain permit
approvals, in an amount not to exceed Two Hundred Twenty Thousand Three Hundred Fifty Dollars
($220,350.00), bringing the total contract amount not to exceed to Two Hundred Seventy -Five
Thousand Thirty Dollars (S275,030.00)- and
WHEREAS, the City now wishes to enter into a Second Amendment to the Agreement with
Keith and Schnars for utility undergrounding consultant services for Phase II expanded project limits
beyond the Collins Avenue corridor to include research of existing utilities, plans preparation,
incorporating FP &L design, identifying required easements, defining and coordinating design
requirements of utility providers; and
WHEREAS. the City desires to enter into the Second Amendment to the Agreement with
82013- Keith and Schnam 2nd Amd to Agmt Utility Undergroundine Consultant Page 1 or 2
Keith and Schnars. P.A. to provide said services in an amount not to exceed One Hundred Twenty -
Seven Thousand Four Hundred Seventy Dollars (S 127,470.00), bringing the total contract amount
not to exceed to Four Hundred Two Thousand Five Hundred Dollars (S402,500.00).
NONN' THEREFORE, BE IT RESOLVED BY THE CITY CONIMISSION OF THE
CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS:
Section 1. Approval of Second Amendment to Agreement. The City Commission hereby
approves the Second Amendment to the Agreement with Keith and Schnars. P.A. for undergrounding
Consultant services, in an amount not to exceed One Hundred Twenty -Seven Thousand Four
Hundred Seventy Dollars ($127.470.00). attached hereto as Exhibit "A ".
Section 2. Authorization of Mayor. The Mayor is hereby authorized to execute said Agreement.
Section 3. Authorization of Citv Manager. The City Manager is hereby authorized to do all
things necessary to effectuate this Resolution.
Section 4. Effective Date. This Resolution will become effective upon adoption.
PASSED AND ADOPTED this 19th day of December 2013.
ATTEST:
Jarie A. Hi nes; MMC, City Clerk
- a
APPROVE AS TO FORM
k
AND fG L SUFFICIENCY:
Attorney
Vote: S —o
Moved by: l nr"rr'� ��DLL
Seconded bv: awyr'( y �t�<:3 Cp
Mayor Edelcup
(Yes)
(No)
Vice Mayor Aelion
1/(Yes)
(No)
Commissioner Gatto
(Yes)
(No)
Commissioner Levin
(Yes)
(No)
Commissioner Scholl
(Yes)
(No)
R2013- Keith and Schnars 2nd Amd to Agmt Utility Undergruunding consultant Page 2 or?
t"Nn♦ 111!1
SECOND AMENDMENT TO THE AGREEMENT
BETWEEN THE CITY OF SUNNY ISLES BEACH AND
KEITH AND SCHNARS, P.A.
CONTRACT NO. C1314 -011
This Second Amendment to the Agreement between the City of Sunny Isles Beach and
KEITH AND SCHNARS., P.A., executed this _ day of December, 2013, is made a part of
the original Agreement between the parties dated February 21, 2013, ('`the Agreement ") between
the City of Sunny Isles Beach ( "City ") and KEITH AND SCHNARS., P.A., ( "Consultant')
attached hereto as Attachment `B ", whose Federal Identification # is 59- 1406307. The City and
Consultant hereby agree as follows:
1. ADDITIONAL SERVICES TO BE PERFORMED. The scope of services, as set
forth in Section 2 of the original Agreement, is hereby amended to include an Amendment to
Phase II, to expand project limits beyond the Collins Avenue corridor and include research of
existing utilities, plans preparation, incorporating FP &L design, identifying required easements,
defining and coordinating design requirements of utility providers ( "Additional Services'), as
more particularly set forth in Attachment "A ", attached hereto and incorporated herein by
reference.
2. ADDITIONAL COMPENSATION. The compensation to the Consultant, as set forth
in Section 4 of the original Agreement, is hereby amended to include additional compensation
for the Additional Services to be performed, in an amount not to exceed One Hundred Twenty -
Seven Thousand Four Hundred Seventy Dollars ($127,470.00), bringing the total contract
amount not to exceed Four Hundred Two Thousand Five Hundred Dollars (5402,500.00).
3. OTHER PROVISIONS REMAIN IN EFFECT: Except as specifically modified
herein, all terms and conditions of the original Agreement between the parties, dated February
21. 2013, shall remain in full force and effect.
4. CONFLICTING PROVISIONS: If there is a conflict or inconsistency between any
term, statement, requirement, or provision of any exhibit attached hereto, any document or
events referred to herein, or any document otherwise incorporated into this Second Amendment,
the term, statement, requirement, or provision contained in this Second Amendment shall prevail
and be given effect over any conflicting or inconsistent term, statement, requirement or provision
contained in any other document or attachment, including but not limited to Attachment "A" and
Attachment `B" attached hereto.
IN WITNESS WHEREOF, the parties hereto have executed this document as of the date
mentioned above.
WITNESS: KEITH AND SCHNARS, P.A.
Signature
I.",
Print Name
Tim J. Hall, P.E., Vice President
ATTEST:
In
Jane A. Hines, MMC, City Clerk
CITY OF SUNNY ISLES BEACH
APPROVED AS TO FORM AND
LEGAL
I -W
Attorney
O
_',e E KEITH and SCHNARS, P.A.
® ENGINEERS, PLANNERS, SURVEYORS
November 19, 2013
City of Sunny Isles Beach
Attn: Ms. Helen Gray, P.E., City Engineer
18070 Collins Avenue
Sunny Isles Beach, FL 33160
RE: Agreement for Professional Services
Project Name: City Utility Undergrounding Consulting, Collins Ave. - Phase II. Amendment #1
Project Location: Sunny Isles Beach, FL
Keith and Schnars Proiect #18073.00
Dear Ms. Gray:
In accordance with your request and subsequent discussions between members of our association and
yourself and staff, this agreement between Keith and Schnars, P.A. ('CONSULTANT'), and City of Sunny
Isles Beach ('CLIENT" or "CITYn) for professional services is submitted for your consideration and
approval.
t. PURPOSE OF AGREEMENT /PROJECT DESCRIPTION
The purpose of this Agreement is to outline the scope of services recommended by CONSULTANT and
accepted by CLIENT and to establish the contractual conditions between CONSULTANT and CLIENT with
respect to the proposed services.
1.0 INTRODUCTION
The scope of services for Utility Undergrounding has been described as three phases; 1) Project
Assessment, 2) Design & Permitting, and 3) Bidding /Construction. CONSULTANT is currently providing
services for the second phase of this project within Collins Avenue. In coordinating with FP &L preliminary
plans were introduced identifying expansion of services beyond the Collins Avenue corridor. Although
located on side - streets and private properties, FP &L maintains that the additional services are a necessary
and integral component of the Undergrounding Project. With these additional improvements: the project
limits have expanded.
This work authorization, as an amendment to the Phase 2 work authorization, addresses the additional
scope of services required for the expanded service area. The attached Exhibit 'B' shows the expanded
project limits addressed with this proposal.
6500 North Andrews Avenue • Ft. Lauderdale, Florida 33309 -2132
(954) 776 -1616 • (800) 488 -1255 • Fax (954) 771 -7690
www.ksfla.com
2.0 SCOPE OF SERVICES
This Work Authorization includes both survey and engineering services. The enoin =_erino services relate to
the expanded service areas outside of the Collins Avenue right -of -way and include research of existing
utilities, plans preparation, incorporating FP &L design, identifying required easements, defining and
coordinating design requirements of utility providers.
The survey services can be grouped into two categories, those required across the entire project, and
those related only to the expanded service area off - Collins. Services required for the entire project relate
to obtaining easements for placement of additional equipment needed for undergrounding.
Survey services for the expanded service area (off - Collins) include Specific Purpose Survey, Right -of -way
Verification, and additional Test Holes locates. To minimize scope, CONSULTANT shall utilize CAD files
Provided with FP &L design files where applicable_. In doing so, the CONSULTANT shall verify existing
right -of -way only and incorporate into FP &L files thereby ensuring proper location of proposed
improvements and easements. Where the FP &L design corridor deviates from the right -of -way, a more
detailed Design Survey is required to tie -down proposed improvements and easements as well as identify
existing site features.
TASK 1 — Preoare Base File
Survey Services:
Subtask S.3 — Proposed Easement Sketch & Descriptions: Undergrounding of overhead
services will result in additional pad - mounted equipment. Due to space restrictions and clear -zone
requirements, most of this equipment will be located outside of the right -of -way within private
properties. CONSULTANT shall prepare a Sketch and Description for each proposed site. Until
defined through design, the number of easements required and specific locations can only be
assumed. Services assume an estimate of sixty (60) Sketch and Descriptions.
Subtask SA — Design Survey of Proposed Easement Sites: To enable sighting of above -grade
improvements outside of the right -of -way (mostly above -grade equipment) additional survey will be
required to identify existing improvements and property lines. Placing equipment within private
properties assumes a Design Survey required approximately 25'x25' in the area proposed.
CONSULTANT shall perform a Design Survey at each specified area. CONSULTANT assumes
horizontal and vertical control provided near the specified sties. Services assume an estimate of
sixty (50) sites.
The FDOT survey includes only what is between the east and west right -of -way. CONSULTANT
0
KEITH and SCHNARS, P.A.
ENGINEERS, PLANNERS, SURVEYORS
Professional Services Aoreement
Project Name: Utility Undergrounding Consulting - Phase II
Project Location: Sunny Isles Beach, FL
K &S Project No. 18073.00 Arrencirnem No. 1
November 19, 20! 3- Page2
shall utilize information from adiacen plats to plot easements onto the base -file. Easements not
identified by plat can be offered voluntarily or obtained through title search, but are not the
responsibility of CONSULTANT to identify. CONSULTANT shall include anv additional
easements, not found by plat, if provided by CLIENT.
Tasks S.3 and S.4 are based upon an estimated number of easements required for both
Collins Avenue and the expanded services.
Subtask S.5 — Design Survey (reference to Exhibit 'B')
CONSULTANT shall perform Topographic Design Surveys of the following Locations:
• 1891h Street from Collins Avenue west to Atlantic Boulevard (approximately 300').
• 1781" Street from Atlantic Boulevard west to 179th Drive; from the intersection of 178th
Street northwesterly along 179 *m Drive for 100 feet; from the intersection of 178d' Street
southwesterly along 178'^ Drive for 150 feet (approximately 500').
• From the intersection of southbound Collins Avenue and Northeast 17411, Street, north
approximately 300 feet to Atlantic Boulevard, then west along Atlantic Boulevard
approximately 200 feet; then north approximately 350 feet; than west approximately 275
feet to Atlantic Boulevard.
• Northeast 170N Street from southbound Collins Avenue; then west approximately 600 fee:;
than south approximately 200 feet.
The limits of surveying for these sites shall extend from right of way to right of wav for sites alone
street. For sites not following roadways, the limits of surveying shall be the width of the
easements.
Services shall include the location of above ground permanent improvements such as asphalt,
concrete, suriace features of utilities, rim and inverts of aravity utility lines (sanitary, storm sewer),
striping and elevations on an approximate 50 interval with intermediate high and low areas also
obtained. The location of right of way lines, olatted easements shall be shown on the survey. Any
easement documents supplied by Client shall also be shown on the Survey.
All survey work shall conform to the Minimum Technical Standards as set forth by the Florida
Board of Professional Surveyors and Mappers in Chapter 5J -17 of the Florida Administrative
Code, pursuant to Section 472.027 Florida Statutes.
Subtask S.6 — Right -of -way Verification
CONSULTANT shall verify the location of right of way using plat documents and location of
monumentation in the field for the following locations:
• 186th Street from Collins Avenue to Atlantic Boulevard (approximately 300').
• 185th Street from Collins Avenue to Atlantic Boulevard (approximately 300').
• 1831d Street from Collins Avenue to Atlantic Boulevard (approximately 600').
KEITH and SCHNARS, P.A.
ENGINEERS, PLANNERS, SURVEYORS
Professional Services Aareement
Project Nam=_: Utility Undereroundina Consulting - Pnar II
Project Location: Sunny Isles Beach, FL
K &S Project No. 1807100 A,menament No. I
November 19. 2013 - Pace 3
• Atlantic Boulevard from 183rd Street to 1781i Street (approximately 1600').
• 178u' Street from Collins Avenue to 1781" Drive (approximately 500').
• Atlantic Boulevard from 178 -� Street south approximately 1,000'
Services do not include the location of any improvements for this task.
Subtask S.7 — Locate Test Holes: Assuming FDOT horizontal and vertical control provided,
CONSULTANT shall locate individual test holes as identified in Subtask EJ 1 and provide an X, Y
and Z location relative to the baseline. Test hole locations are to be used with test hole reoons in
verifying location of existing utilities. Services assume 25 test holes within the limits described in
attached Exhibit'B'.
Engineering Services:
Subtask E.10 — Input Existing Utilities: The intent of this task is to locate existing features with
a reasonable degree of accuracy so that proposed improvements can be desioned to avoid
conflict. Using test -hole information, in combination with plans, as- builts, and mark -ups from the
individual utility providers, CONSULTANT shall input horizontal and vertical information into base-
,it= for use In design plans. Once complete (existing information compiled and input) the be---; le
will be re- circulated to utility providers to -ensure existing utilities are property represented. Minor
corrections and details are expected.
Subtask E.11 — Utility Test - holes: To ensure the accuracy of existing conditions, specific utilities
will be physically located and identified with exact vertical and horizontal location ciesionated.
Test -hoie locations shall correlate with critical crossings as determined by CONSULTANT.
Because the nature of determining locations Is dependent uDon Dr000sed design, the number of
test -holes required is unknown. For purposes of establishing a unit price per test -hole,
CONSULTANT assumes up to 25 test -holes may be required.
TASK 2 — Prepare Underground Improvements Plan (30%):
Subtask E.12 — Prepare Underground Plan: Utilizing completed base -file, CONSULTANT shall
prepare. plans for the components necessary for undergrounding of utilities. Requirements of each
utility will be identified and incorporated into proposed design. CONSULTANT shall coordinate
underground conduit needs, locations, structure sizes, and above - ground equipment. In addition,
CONSULTANT shall identify proposed easements required to accommodate additional above -
grade conditions. CONSULTANT assumes all underground features to be located within the
existing right -of -way.
0
_'s "a KEITH and SCHNARS, P.A.
ENGINEERS, PLANNERS, SURVEYORS
Professional Services .Agreement
Project N'ama: Utility Undergrounding Consultive - Phase II
Project Location: Sunny Isles Beach, FL
K&S Project No. 18073.00 Amendment No. 1
November 19, 2013 - Page S
Subtask E.13 — Coordinate with Utilities, FP &L and City: Upon incorporating, proposed d=_sion
features of proposed improvements will be distributed for final coordination and approval from
each of the utilities and FDOT. In addition, CONSULTANT shall identify private improvements to
be addressed within the project. CONSULTANT shall support the City Is efforts to obtain approvals
for improvements on private property. Communications with private property owners will be
through City staff. Minor corrections and details are expected to make the Underground Plan
complete.
TASK 3 — Prepare Construction Documents:
Subtask E.14 — Prepare Plans for Construction (100 %): Upon approval and input from
stakeholders, utilities and CLIENT, CONSULTANT shall prepare final construction plans based
upon an approved Underground Plan. Plans shall incorporate sufficient detail for construction of
proposed improvements and be used as basis for bids and permits.
Subtask E.15 — Provide Updated Cost Estimate: Using construction plans, CONSULTANT shall
prepare an itemized cost estimate of proposed improvements. This cost estimate is to be used as
the engineer's estimated cost for bidding purposes.
a
,#'11 KEITH and SCHNARS, P.A.
ENGINEERS, PLANNERS, SURVEYORS
e
Processional Se, vices Agreement
Project Nam =_: Utility Underoroundino_ ConsuNno — Phas=e II
Project Locadon: Sunny Isles Beach, ; !
K &S Project No. 18073.00 Amendment No. 1
November 19, 2013 - Page 5
INFORMATION PROVIDED BY OTHERS:
FPL design CAD files to be made available for use in creation of base -file.
Permit fees are to be paid by City.
Information reoarding existing easements on private properties (does not include platted
easements).
PAYMENT SCHEDULE
TASK
I . DESCRIPTION
PAYMENT TYPE
I PAYMENT AMOUNT
Subtask S.3
Proposed Easement Sketch & Descriptions
(assume t 60 required)
T &A4
$21,000
(S350 ea. sketch)
Subtask S.4
Design Survey for Proposed Easements
(assume x 60 sites) I
I T8M
S24,000
(S400 ea. site)
Subtask SS
Design survey
I Lump Sum
I S18,500
Subtask S.6
I Right -of -way Verification
Lumo Sum
I S12,500
auoiask S.7
Locate Test Holes (approx. 25 locations)
I T &PA
S; 250
(,50/test hole)
Subtotal Survey
( S77,250
Sub ask 2.70
I Input Existing Utilities (off- Collins)
I Lump Sum
S1 •,48.0
Subask 2.17
Utility Test -holes (off - Collins) - 25 lo-ations
I T &M
I S9.300
I auaiask =.12
Prepare Underground Plan (30 % off - Collins)
I Lump Sum
I Si ;,560
Subtask 273
Coordinate w[Utilities, rP &L, & City (off-
Collins)
Lump Sum
5 5.6 40
Subtask 2.14 I
Plans for Construction (100% off-Collins) I
Lump Sum I
S 6,440 I
L Subtask E.15
Update Cost Estimate (off - Collins) I
Lumo Sum I
S1.600
Subtotal
Engineering I
S50,220
I
I
I
I
TOTAL I
S127,470
4.0 ADDITIONAL SERVICES
The undertaking by CONSULTANT to perform professional services defined within this Agreement extends
only to those services specifically described herein. If requested by the CLIENT and agreed to by
CONSULTANT, CONSULTANT agrees to perform additional services hereunder. CLIENT shall be
e "E, N i KEITH and SCHNARS, P.A.
ENGINEERS, PLANNERS, SURVEYORS
v
Professional Services Agreement
Project Name: Utility Under rounding Consulting — Phase II
Project'Loca_tion: Sunny Isles Beach, =L
K &S Project No. 18073.00 Amendment No. t
November 19, 2073 - Page E
obligated to pay CONSULTANT for the performance of such additional sevic =_s an amount (in addition to
all other amounts payable under this Agreement) based on an hourly fee in accordance with
CONSULTANT'S current professional fee schedule, plus reimbursable expenses as incurred by
CONSULTANT, unless a lump sum addendum to this Agreement is executed by the parties which
addresses the additional services.
Additional services shall include revisions to work previously performed that are required due to a chance
in the data or criteria fumished to CONSULTANT, a change in the scope or concept of the project initiated
by CLIENT, or services that are required by changes in the requirements of public agencies after work
under this Agreement has commenced.
If the preceding scope of services includes public agency permitting, our quoted feesfhours include
services to respond to the agency's first RAI (Request for Additional Information). Additional agency
requests or requirements shall be considered an increase to our scope of services.
III. COMPENSATION
A. Fees:
We estimate our fees for Section 3.0 Scope of Services to be:
• Total Lump Sum Fees ........... ...............................
• Total Time and Materials Fees .. ...............................
• Total Work Authorization ...... ...............................
. $71.920
..555.550
... ............................... S127,470.00
In the even: of any dIS'pUte concerning the accuracy of content of any invoice, CLIENT will within seven
(7) days from the date of said invoice, noiiry CONSULTANT in writing statino the exact nature and
amount of the dispute. Any Invoice that Is not questioned within seven (7) days shall be deemed due
and payable. In the event an invoice or'portion of an invoice is disputed within seven (7) days,
CLIENT shall be obligated to pay the undisputed portion of the invoice as set forth in below.
If CLIENT fails to make any payment due to CONSULTANT for services and expenses within forty -five
(45) days from the date of invoice, the amount stated in the invoice shall then accrue interest at the
maximum legal rate. Further, CONSULTANT may then apply the retainer to the unpaid balance of the
account and/or suspend services under this Agreement until the account has been paid in full. There
will be a fee charged for suspended work, which will be negotiated when work is resumed and any
applied retainer must then be reinstated to its previous amount.
In the event any invoice or any portion thereof remains unpaid for more than sixty (60) days following
the invoice date, CONSULTANT may, following seven (7) days prior written notice to CLIENT, initiate
legal proceedings to collect the same and recover, in addition to all amounts due and payable,
including accrued interest, its reasonable attorneys' fees and costs.
The invoices referenced above, will be sent in accordance to the information as reflected on the Billing
Information Form attached hereto.
is "i KEITH and SCHNARS, P.A.
ENGINEERS, PLANNERS, SURVEYORS
s
Processional Services Agreement
Project Name: Utility Und=_rgrounding Consulting — Phase II
Project Location: Sunny Isles Beach. FL
K &S Project No. 18073.00 Amendment No. 1
November 19, 2013 - Pace 7
IV. PROVISIONS RELATIVE TO THE SERVICES RENDERED
A. Re -use of Documents:
_ ^I v - M ^4� . _.
e311 blq fn. .. by Q ICIJT +h y � •-• y � � r V
CLIENT may, at their expense, obtain a set of reproducible copies of any maps and /or drawings
prepared for them by CONSULTANT, in consideration of which CLIENT agrees that no additions,
deletions, chances or revisions shall be made to same without the express written consent of the
CONSULTANT. Any re -use without written verification of adaptation by CONSULTANT mandates that
CLIENT indemnify and hold CONSULTANT harmless from all claims, damages, losses and expenses,
including, but not limited to, attorney's fees, arising out of or resulting there from.
Photographs of any completed project embodying the services of CONSULTANT provided hereunder
may be made by CONSULTANT and shall be considered as its property, and may be used for
publication.
B. Performance:
CONSULTANT shall not be considered In default In performance of Its obligations hereunder it
performance of such oblieations is prevented or delayed by acts of God or government, labor disputes.
failure or delay of transportation, subcontractors, or any other similar cause or causes beyond the
reasonable control of CONSULTANT. Time of performance of CONSULTANT'S oblications hereunder
shall be extended by time period reasonably necessary to overcome the effects of such force majeure
occurrences.
C. Professional Standards:
,All work performed by CONSULTANT shall be in accordance_ with its professional standards and in
accordance with applicable government regulations. CONSULTANT shall endeavor to obtain all
governmental approvals contemplated under this Agreement. However, CONSULTANT does not
warrant or represent that any government approval will be obtained.
Unless the Scope of Services of this Agreement includes an investigation into the applicable land use,
zoning and platting requirements for the Project, CONSULTANT shall proceed on the assumption that
the Project as presented by CLIENT, is in accordance with applicable governmental regulations.
0
'ets�5 KEITH and SCHNARS, P.A.
ENGINEERS, PLANNERS, SURVEYORS
v
Professional Services Agreement
Project Name: Unity Undergrounding Consulting - Phase II
Project L ocaiion: Sunny Isles Beach, PL
K&S Project No. 18073.00 Amendment No. t
November 19, 2013 - Page 8
D. Opinions of Cost:
Since CONSULTANT does not have control over the cost of labor, materials, equipment or services
furnished by others or their methods of determining prices, competitive bidding, market conditions, any
and all opinions as to costs rendered hereunder, including, but not limited to, opinions as to the costs
of construction and materials, shall be made solely on the basis of its experience and qualifications
and represent only a rough estimate based upon its familiarity with the construction industry.
CONSULTANT cannot and does not guarantee that proposals, bids or actual costs will not vary from
opinions of probable cost. If CLIENT wishes greater assurance as to the amount of any cost, CLIENT
will employ an independent cost estimator to make such determination. Engineering services required
to bring costs within any limitation established by CLIENT will be paid for as additional services
hereunder by CLIENT.
If the services under this Agreement continue for a period of more than one (1) year from the notice to
proceed, CONSULTANT shall b= antitled to renegotiate an increase in its fee relative to this
Agreement. CONSULTANT shall not be bound under this Agreement if modifications to the terms
contained herein are made without the written consent of CONSULTANT (such consent to be signified
by CONSULTANT'S initials next to each modification, and if a fully executed copy hereof is not
received from CLIENT by CONSULTANT on or befoie sixty (60) calendar days from the date of
execution by CONSULTANT.
E. Termination:
In event of a material failure by the other party to perform in accordance with the terms of this
Agreement, this .Agreement may be terminated by providing the beaching party written notice which
shall clearly set forth the material breach and provide five (5) business days to cure. For the purpose
of this Agreement, the failure to pay any invoice submitted by CONSULTANT within sixty (60) days of
the date of said invoice shall be considered a material breach on behalf of CLIENT. In the event of
any termination, CONSULTANT shall be paid for all services rendered to the date of termination
including all reimbursable expenses. CLIENT may terminate this Agreement for convenience upon five
(5) business day notice to CONSULTANT, payment for all services rendered to the data of termination
and Fifteen (15) percent of CONSULTANT's remaining fee.
F. Liability:
CONSULTANT is protected by Workmen's Compensation Insurance, Professional Liability Insurance
and by Public Liability Insurance for bodily injury and property damage and will fumish certificates of
insurance upon request. CONSULTANT agrees to hold CLIENT harmless from loss, damage, injury or
liability arising solely from the negligent acts or omission of CONSULTANT, its employees, agents,
subcontractors and their employees and agents, but only to the extent that the same is actually
covered and paid under the foregoing policies of insurance. If CLIENT requires increased insurance
coverage, CONSULTANT will, if specifically directed by CLIENT, secure additional insurance obtained
at CLIENT'S expense.
KEITH and SCHNARS, P.A.
ENGINEERS, PLANNERS, SURVEYORS
Proiessional Services Agreement
Project Nam=_: Utility Underamunding Consultino — Phase II
Project L o_auon: Sunny Isles Beach, FL
K &S Project No. 13073.00 Amendment No. 1
November 19, 2013 - Page 9
CLIENT agrees CONSULTANT'S aggregate liability to CLIENT and all construction and professional
contractors and subcontractors employed directly or indirectly by CLIENT on the Project, due to or
arising from CONSULTANT'S services under this Agreement or because of the relation hereby of
CONSULTANT, its agents, employees or subcontractors, or otherwise, is and shall be limited to
CONSULTANT'S total fees under this Agreement or 550,000.00 whichever is greater. In no event
shall CONSULTANT be liable for any indirect, special or consequential loss or damage arising out of
the services hereunder including, but not limited to, loss of use, loss of profit, or business interruption
whether caused by the negligence of CONSULTANT or otherwise.
CLIENT agrees that CONSULTANT shall have no liability to CLIENT, or to any person or entity
employed directly or indirectly by CLIENT in the project for damages of any kind from services
rendered by CONSULTANT relating to the testing for, monitoring, cleaning up, removing, containing,
treating, d=etoxifying or neutralizing of pollutants, whether or not, caused by the negligence of
CONSULTANT.
G. Litigation:
In the even' ll'fgatlon In any way related to the services performed hereunder IS Initiated between
CONSULTANT and CLIENT, the non- 'prevailing party shall reimburse the prevailing party for all of its
reasonable attorney's fees and costs related to said litigation.
V. CLIENT'S OBLIGATIONS
CLIENT shall provide CONSULTANT with all data, studies, surveys, plats and all other pertinent
information concerning the Project. CLIENT shall designate a person to act with authority on CLIENT'S
behalf with respect,to all aspects of the Project. CLIENT shall be responsible for all processing fees or
assessments required for the completion of the Project. CLIENT shall Provide CONSULTANT access to
the Project site at reasonable times upon reasonable notice.
VI. GENERAL PROVISIONS
A. Persons Bound by Agreement:
The persons bound by this Agreement are CONSULTANT and CLIENT and their respective partners,
successors, heirs, executors, administrators, assigns and other legal representatives. This Agreement
and any interest associated with this Agreement may not be assigned, sublet or transferred by either
party without the prior written consent of the other party, such consent not to be unreasonably
withheld. Nothino contained herein shall be construed to prevent CONSULTANT from employing such
independent consultants, associates and sub - consultants, as CONSULTANT may deem appropriate to
assist in the performance of the services hereunder. Nothing herein shall be construed to give any
rights or benefits arising from this Agreement to anyonebth =_r than CONSULTANT and CLIENT.
's1, ►'e KEITH and SCHNARS, P.A.
ENGINEERS, PLANNERS, SURVEYORS
v
Processional Services Agreement
ProjeC Name: Utility Undergroundine Consulting - Prase II
Project Location: Sunny Isles Beach, FL
K &S Project No. 18073.00 Amendment No. 1
November 19, 2013. Paoe to
S. No Waiver or Modifications:
No waiver by CONSULTANT of any default shall operate as a waiver for any other default or be
construed to be a waiver of the same default on a future occasion. No delay, course of dealing or
omission on the part of CONSULTANT in exercising any right or remedy shall operate as a waiver
thereof, and no single or partial exercise by CONSULTANT of any right or remedy shall preclude any
other or further exercise of any right or remedy.
This Agreement, including all requests for additional services placed hereunder, express the entire
understanding and agreement of the parties with reference to the subject matter hereof, and is a
complete and exclusive statement of the terms of this Agreement, and no representations or
agreements modifying or supplementing the terms of this Agreement shall be valid unless in writing,
signed by persons authorized to sign agreements on behalf of both parties.
C. Govemino Laws or Venue:
This Agreement shall be governed, construed, and enforced in accordance with the laws of the State
of Florida. Venue for any litigation shall be Broward County, Florida.
PURSUANT TO FLORIDA STATUTE 558.0035, AN INDIVIDUAL
EMPLOYEE OR AGENT MAY NOT BE HELD INDIVIDUALLY LIABLE
FOR NEGLIGENCE
VII, CLOSURE
Ii you concur with the foregoing and wish to direct us ro proceed with the aiorementioned work,, phase
execute the agreement in the space provided and return same to the undersigned with the completed
billing inio, maatlon i6i m.
We appreciate the opportunity to submit our proposal. Please contact me if you have any questions.
IN WITNESS WHEREOF, the CONSULTANT and CLIENT have executed this agreement the day and
year indicated below.
As to CONSULTANT As to CLIENT
KEITH and SCHNARS, P.A. CITY OF SUNNY ISLES BEACH, FLORIDA
Engineers, Planners, Surveyors
Tim J. Hall, P.E. Name:
Vice President, Civil Engineering Title:
Dated: Dated:
s
KEITH and SCHNARS, P.A.
ENGINEERS, PLANNERS, SURVEYORS
s.
Professional Services Agreement
Project Name: Utility Undergroundino Consulting - Phase II
Project Location: Sunny Isles Beach, r!
K&S Project No. 18073.00 Amendment No, 1
November 19, 2013 - Peg= 11
EXHIBIT A
Fee Schedule
(Effective January 1, 2008)
Code
Job Classification
Billing Rate
72
Administrative Assistant
$60.00
73
Associate 1
S50.00
74
Associate 2
e90.00
75
Senior Associate
5115.00
76
Project Manager
S125.00
77
Senior Project Manager
$150.00
78
Director
S11 75.00
7?
Principal I
To Be Quoted
42
2 Person Survey Crew
5105.00
43
3 Person Survey C---w
S11 40.00
44
Specialty Survey Crew
5175.00
7APMj -% 18073 SwM Isles (5191 UkoergrouridM C011WS Ave%CIVIL'Acmir nal on 4greemem Sig slesUillt. U oerglOiM C-P.. a ,2 Amentl: i t tSt3.occ
0
KEITH and SCHNARS, P.A.
ENGINEERS, PLANNERS, SURVEYORS
v
BILLING INFORMATION FORM (Client to Complete)
PROJECT NAME: Utility Undergrounding Consulting — Sunny Isles Beach — Phase II
PROJECT ADDRESS:
Street Address
Gty/StatelLia
LAND OWNER:
OWNER ADDRESS:
Street Address
City/State,Zio
OWNER PHONE NO: ( )
OWNER CELL PHONE NO: ( )
E -MAIL ADDRESS:
JOB SITE SUPERINTENDENT:
JOB SITE PHONE: ( )
SUBDIVISION NAME:
PURCHASE ORDER
MAIL INVOICE TO:
Company Name
ATTENTION:
ADDRESS
PHONE:
PAX:
SPECIAL BILLING INSTRUCTIONS:
s
-jhk%M3 KEITH and SCHNARS, P.A.
ENGINEERS, PLANNERS, SURVEYORS
v
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+. AGREEMENT BETWEEN THE CITY OF SUNNY
• : ISLES BEACH AND KEITH AND SCHNARS, P.A.
CONTRACT NO. C12134)04
TEAS AGREEMENT, entered into this Zl day of Fc 2013, by and
between the CITY OF SUNNY ISLES BEACH (hereinafter referred as {o the ( "City) and
IEITH AND SCHNARS, P.A., a Florida corporation, authorized to do business in the State of
Florida (hereinafter referred to as the ("Consultant "), whose federal tax identification number is
i4 • If•06307
WMMAS, the City is in need of Utility Undergrounding Consulting Services
("Services'); and
WHEREAS, the City issued Request for Qualifications No. 12 -04 -05 for Utility
Undergrounding Consultant Services; and
WHEREAS, Consultant submitted a response thereto and was pre - qualified by the City
to perform the Services; and
WHEREAS, Consultant is willing and able to perform the Services on the terms and
conditions set forth herein; and
WHEREAS, the City desires to enter into this Agreement with Consultant to provide the
Services in a total amount not to exceed Fifty -Four Thousand Six Hundred and Eighty Dollars
($54,680:00).
NOW THEREFORE, in consideration of the foregoing and for the mutual covenants•
representations and warranties and other good and valuable consideration, the remipt and
adequacy of which is hereby adatowledged, the parties agree as follows:
1. RECITALS. The Recitals set forth above are hereby incorporated into this agreement
and made a pan hereof for reference.
2. SERVICES. Consultant shall provide the Services as more particularly described in
Attadtment'.A, which is attached hereto and incorporated herein by referee.
3. TERK Subject to the provisions relating to the termination of this Agreement as set
forth in Paragraph 9 hereunder, the term of this Agreement shall commence upon the issuance of
a Notice to Proceed by the City Manager or his designee and shall terminate upon the completion
of Services.
4. COMPENSATION. As the entire compensation under this Agreement and during the
term of this Agreement, in whatever capacity rendered, the City shall pay Consultant an amount
not to exceed Fifty -four Thousand Six Hundred and Eighty Dollars ($54,680.00), for the
performance of Phase 1 of the Services. Payment to Consultant for all charges and tasks under
PW 1 of a _. .. S I B
Attachment "B"
this Agreement shall be in accordance with this Agreement and the schedule of charges reflected
in Attachment "A" and under the following conditions:
L Disbursements There are no reimbursable expenses associated with this
contract
b. Pa meat Schedule., Invoices received from the Consultant pursuant to this
Agreement will be reviewed by the initiating City Department. If services have
been rendered in conformity with the Agreement, the invoice will be sent to the
Finance Department for payment Invoices must reference the contract number
assigned hereto. Invoices will he paid in accordance with the State of Florida
Prompt Payment Act
C. Avaflabllity of Funds. The City's performance and obligation to pay under this
Agreement is contingent upon an annual appropriation for its purpose by the City
Commission. In the event the City Commission fails to appropriate funds for the
particular purpose of this Agreement during any year of the term hereof, then this
Agreement shall be terminated upon ten (10) days written notice and the
Consultant shall be compensated for the Services satisfactorily performed prior to
the effective date of termination.
d. F"tttal Invoice. In order for both parties herein to close their books and records,
the Consultant will clearly state "final invoice' on the Consultant's final/last
billing to the City. This certifies that all services have been properly performed
and all charges and costs have been invoiced to the City. Since this account will
thereupon be closed, any other additional charges, if not properly included on this
final invoice, are waived by the Consultant.
Consultant shall make no other charges to the City for supplies, labor, taxes, licenses, permits,
overhead or any other expenses or costs unless any such expense or cost is incurred by
Consultant with the prior written approval of the City. If the City disputes any charges on the
invoices, it may make payment of the uncontested amounts and withhold payment on the
contested amounts until they are miolved by agreement with Consultant Consultant shall not
pledge the City's creditor make it a guarantor of payment or suety for any contract, debt,
obligation, judgment lien, or any form of indebtedness. The Consultant further warrants and
represents that it has_ no obligation or indebtedness that would impair its ability to fulfill the
terns of this Agreement.
5. INMEPENDENT CONSULTANT RELATIONSHIP. The Consultant is an
independent Consultant and shall be treated as such for all purposes. Nothing contained in this
agreement or any.action of the parties shall be construed to constitute or to render the Consultant
an employee, partner, agent, shareholder, officer or in any other capacity other than as an
independent contractor other than those obligations which have been or shall have been
undertaken by the City. Consultant shall be responsible for any and all of is own expenses in
performing its dudes as contemplated under this agreement. The City shall not be responsible
for any expense incurred by the Consultam. The City shall have no duty to withhold any Federal
income taxes or pay Social Security services and that such obligations shall be that of the
Consultant. other than those set forth in this agreement. Consultant shall furnish is own
SIB
Page 2 of 8
transportation, office and other supplies as it determines necessary in carrying out its duties
under this agreement.
6. INSURANCE. Consultant shall, at its sole cost and expense, during the period of any
work being performed under this Agreement, procure and maintain the following minimum
insutrance coverages to protect the City and Consultant against all loss, claims, damage and
liabilities caused by Consultant, its agents, Consultants or employees, as more particularly set
forth below:
(a) Comprehensive General liability insurance with minimum limits of One
Million Dollars (51,000,000) per occurrence combined single limit for Bodily
Injury Liability and Property Damage Liability. Coverage must be afforded on a
form no more restrictive than the latest edition of the Comprehensive General
Liability Policy, without restrictive endorsements, as filed by the Insurance
Services Office, and must include:
Premises and/or Operations.
Independent Contractors.
Broad Form Property Damage.
Broad Form Contractual Coverage applicable to this specific Contract,
including any hold Harmless and/or indemnification agreements.
Personal injury Coverage with Employee and Contractual Exclusions
removed with minimum limits of coverage equal to those required for
Bodily Injury Liability and Property Damage Liability.
Errors and Omissions Liability
The City of Sunny isles Beach is to be named as an additional insured
with respect to liability arising out of operations performed for the City by
or.on behalf of Consultant or the acts or omissions of Consultant in
connection with such operation.
(b) Workers' Compensation insurance to apply for all employees in
compliance with the Workers Compensation Law of the State of Florida and all
applicable federal laws.
(c) Business Automobile Liability Insurance with minimum limits of One
Million Dollars (51,000,100.00) per occurrence combined single limit for Bodily
Injury Liability and Property Damage Liability. Coverage must be afforded on a
form no more restrictive than the latest edition of the Business Automobile
Liability Policy, without restrictive endorsements, as filed by the Insurance
Services Office and must include:
Owned vehicles.
Page 3 of 8
Hired and non -owned vehicles.
Employers' non - ownership.
Such policies of insurance shall not diminish Consultant's indemnification obligations
hereunder. The insurance policy shall be issued by such company, in such fortes and with such
limits of liability and deductibigs as are acceptable to the City and shall be endorsed to be
Primary over any insurance, which the City may maintain. Before any work under this
Agreement is performed, and at any time upon request, Consultant shall furnish to the City
certificates of insurance evidencing the minimum required coverage and appropriately endorsed
for contractual liability with the City named as an additional insured. All policies shall contain a
waiver of subrogation endorsement. All policies and certificates shall be in forms and issued by
insurance companies acceptable to the City Manager or his designee. All insurance policies and
certificates of insurance shall provide that the policies may not be canceled or altered without
thirty (30) calendar day's prior written notice to the City Manager or his designee
7. OWNERSHIP OF DOCUMENTS AND EOUDPMENrr. All documents prepared by
the Consultant pursuant to this agreement and related services to this agreement are intended and
represented for the ownership of the City only. Any other use by Consultant or other parties
needs to be approved in writing by the City in order to be properly authorized.
g. WULNEYIFICATION. Consultant agrees to indemnify and hold harmless, the City, its
officers, agents, employees from, and against any and all claims, actions, liabilities, losses and
expenses including, but not limited to, attorney's fees for personal, economic or bodily injury
wrongful death, loss of or damage to property, at law or in equity, which may arise or may be
alleged to have risen from the negligent acts, errors, omissions or other wrongful conduct of the
Consultant, agents or other personal entity acting under Consultant's control in connection with
the Consultant's performance of Services under this Agreement and to that extent the Consultant
shall pay such claims and losses and shall pay all such costs and judgments which may issue
from any lawsuit arising from such claims and losses and shall pay all costs and attorneys' fees
expended by the City in defense of such claims and losses including appeals. The parties agree
that ten percent (10%) of the total compensation is a specific consideration from the City to the
Consultant for this indemnity.
9. TERhMATION.
A. If, through any cause within the reasonable control the Consultant shall fail to
fulfill in a timely manner or otherwise violate any of the covenants, agreements or stipulations
material to this agreement, the City shall have the right to terminate the services then remaining
to be performed. Prior to the exercise of its option to terminate for cause, the City shall notify
the Consultant of its violation of the particular terms of the agreement and grant Consultant ten
(10) days to cure such default. If the default remains uncured after ten (10) days the City may
terminate this agreement
(L) In the event of termination, all finished and unfinished documents, data and other
work product prepared by Consultant (and sub consultant(s)) shall be delivered to
the City and the City shall compensate the Consulter for all services satisfactorily
performed prior to the date of termination, as provided in Paragraph 4 herein.
Page 4 of 8 J i
(ii.) Notwithstanding the foregoing, the Consultant shall not be relieved of liability to
the City for damages sustained by it by virtue of a breach of the agreement by
Consultant and the City may reasonably withhold payments to Consultant for the
purposes of setoff until such time as the exact amount of damages due the City
from the Consultant is determined.
B. Termination for Convenience of City, The City may, for its convenience and
without cause terminate the services then remaining to be performed at any time by giving
written notice which shall become effective ten (10) days following receipt by Consultant The
terms of paragraphs A(i) and (ii) above shall be applicable hereunder.
C. Termination for Insolvency, The City also reserves the right to terminate the
remaining Services to be performed in the event the Consultant is placed either in voluntary or
involuntary bankruptcy or makes any assignment for the benefit of creditors.
10. NO ASSIGNMENTS. TRs1NSFERS. SUBCONTRACTING The Consultant shall
not subcontract, assign or transfer any work under this agreement without the prior written
consent of the City.
11. WAIVER OF RIGHT TO JURY TRIAL Each of the parties hereto hereby
knowingly, voluntarily and intentionally, waives the right which any party may have to a jury
trial in respect of any action, proceeding, litigation or counterclaim based hereon or arising out
of, under, on or in connection with this agreement or any course of conduct, course of dealing,
statements (whether verbal or written) or actions of either of party.
12. ARBITRATION. It is the intention of the parties that whenever possible, if a dispute or
controversy arises hereunder then such dispute or controversy shall be sealed by arbitration in
accordance with the procedures, rules and regulations of the American Arbitration Association
The decision rendered by the Arbitrator shall be final and binding upon the parties and judgment
upon the award rendered by the arbitrator may be entered in any court having jurisdiction
Arbitration shall be held in Miami -Dade County, Florida. All costs of arbitration and attorneys'
fees incurred by the parties shall be paid by the non - prevailing party or, if neither patty prevails
on the whole, each party shall be responsible for a portion of the costs of arbitration and their
respective attorneys' fees as may be determined by the court on confirmation.
13. CONFIDENTIAL INFORMATION. The Consultant shall not, either during the term
of this Agreement or any time for a period of TEN (10) years subsequent to that date upon which
the Consultant shall leave the employment of the City for any reason whatsoever, disclose to any
person or entity, other than in the discharge of the duties of the Consultant under this Agreement,
any information which the City designates in writing as "confidential." As a violation by the
Consultant of the provisions of this Section could cause irreparable injury to the City and there is
no adequate remedy at law for such violation, the City shall have the right, in addition to any
other remedies available to it at law or in equity, to enjoin the Consultant in a court of equity for
violating such provisions.
14. NOTICES. All notices and other communications required or permitted to be given
under this Agreement by either party to the other shall be in writing and shall be sent (except as
otherwise provided herein) (i) by certified or registered mail, first class postage prepaid, return
receipt requested, (ii) by guaranteed overnight delivery by a nationally recognized courier
Page 5 of 9 S
service, or (iii) by facsimile with confirmation receipt (with a copy simultaneously sent by
certified or registered mail, first class postage prepaid, return receipt requested or by overnight
delivery by traditionally recognized courier service), addressed to such party as follows:
If to the City:
Christopher J. Russo
With a copy to:
City Manager
Hans Oninot
City of Sunny Isles Beach
City Anomey
18070 Collins Avenue
City of Sunny. Isles Beach
Fourth Floor
18070 Collins Ave. 46 Floor
Sunny Isles Beach, Florida 33160
Sunny Lyles Beach, F133160
Tel: (305) 792 -1701
Tel: (305) 792.1702
U to the Consultant:
Tim J. Hall, P.E.
Vice President, Civil Engineering
Keith and Schnars, P.A.
6500 N. Andrews Ave.
Fort Lauderdale, Florida 33309
Tel: 954) 776 1616
15. GOVERNING LAW. This Agreement shall be governed by and construed in
accordance with the laws of the State of Florida
16. AUDIT. The Consultant shall make available to the City or its representative all required
financial records associated with the Agreement for a period of THREE (3) years.
17. NON - DISCRIMINATION. The Consultant agrees to comply with all local and state
civil rights ordinances and with Title VI of the Civil Rights Act of 1984 as amended, Title VII of
the Civil Rights Act of 1968 as amended, Title I of the Housing and Community Development
Act of 1974 as amended; Section 504 of the Rehabilitation Act of 1973, the Americans with
Disabilities .Act of 1990, the Age Discrimination Act of 1975, Executive Order 11063, and with
Executive Order 11248 as amended by Executive Orders 11375 and 12086.
The Consultant will not discriminate against any employee or applicant for employment because
of race, color, creed, religion, ancestry, national origin, sex, disability or other handicap, age.
maritallfamilial status, or status with regard to public assistance. The Consultant will take
affirmative action to insure that all employment practices are free from such discrimination.
Such employment practices include but are not limited to the following: hiring, upgrading,
demotion, transfer, recruitment. or recruitment advertising, layoff, termination. rates of pay or
other forms of compensation, and selection for training, including apprenticeship. The
Consultant agrees to post in conspicuous places, available to employees and applicants for
employment, notices to be provided by the City setting forth the provisions of this non-
discrimination clause. The Consultant agrees to comply with any Federal regulations, issued
pursuant to compliance with Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 708),
which prohibits discrimination against the handicapped in any Federally assisted program.
18. CONFLICT OF INTEREST, The Consultant agrees to adhere to and be governed by
the Miami -Dade County Conflict of Interest Ordinance Section 2-11.1, as amended; and by the
City of Sunny Isles Beach Ordinance No. 99 -82, which are incorporated by reference herein as if
Page 6of8 S I M
0
1.
LV WITNESS WHEREOF, the parties hereto have executed this Agreement in
duplicate on the day and year first written above.
ATTEST:
lane A. H
M, CMC, City Clerk
KITH AND SCHNARS, P.A.
BY: Vice President
Signal and Title
CITY OF SUNNY ISLES BEACH
BY: ' WT' 4
N S. F.delcup, Mayor
APPROVED AS TO FORM AND
LEGAL SUFFICIENCY
Page 6 of 8
Anomey
S/,&
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Pace I of 2
City of Sunny Isles Beach
1 18070 Collins Avenue
= Sunny Isles Beach, Florida 33160
0 kr (305) 947 -0606 City Hall
(305) 949 -3113 Fax
I I! d: t T i Is] :7_ \' I Dili TJ
TO: The Honorable Mayor and City Commission
VIA: Christopher J. Russo, City Manager
FROM: Helen Gray, PE, City Engineer
DATE: 12/19/2013
RE: A Resolution Approving the Second Amendment to the
Agreement with Keith & Schnars, P.A. for Professional
Services for the FPL Overhead to Underground Conversion
Project
RECOMMENDATION:
We recommend City Commission approve the resolution.
REASONS:
The adopted City budget includes a capital project to convert aerial utilities
(power and telecommunications providers) to underground. The Collins Avenue
corridor has been prioritized as the first of three remaining areas in the City with
overhead distribution lines. Phase I that included assessment, data collection,
refined cost estimates and schedules, and coordination with various utilities and
service providers within the project limits has been completed and Phase II which
includes work up through preparation of construction drawings for bidding is
underway.
As described in the agenda memorandum for the Phase II Contract Amendment
approved in June 2013, future contract amendment(s) would include land
surveying services needed for legal descriptions and sketches for utility
easements for pad mounted equipment for FPL and telecommunications
providers, specific purpose surveys of proposed easement areas to facilitate
design. In addition, in the development of construction drawings for this project,
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FPL is requiring additional work off the Collins Avenue corridor in order to
complete grid and service requirements; this additional design work was not
contemplated in the previously approved Phase II services.
A future contract amendment is expected to include bidding /award support and
construction administration and inspection functions. Note that this project is to
be completed by the City in advance of the Collins Avenue resurfacing project
currently scheduled for 2016.
COST:
Not to exceed $127,470.00 from Account No. 20.600 -5636.
ATTACHMENTS:
Resolution
Agreement
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