HomeMy WebLinkAboutReso 2014-2197RESOLUTION NO. 2014 -_2ja']
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF SUNNY ISLES BEACH, FLORIDA, APPROVING THE
SECOND AMENDMENT TO THE AGREEMENT WITH RIC-
MAN INTERNATIONAL, INC. FOR CONSTRUCTION
SERVICES AT THE INTRACOASTAL PARK AND RELATED
PARKS, IN AN AMOUNT NOT TO EXCEED SEVEN
HUNDRED FORTY -SEVEN THOUSAND ONE HUNDRED
NINETY -EIGHT DOLLARS AND SEVENTY -SIX CENTS
($747,198.76); AUTHORIZING WAIVER OF COMPETITIVE
BIDDING PROCEDURES; AUTHORIZING THE MAYOR TO
EXECUTE SAID AGREEMENT; AUTHORIZING THE CITY
MANAGER TO DO ALL THINGS NECESSARY TO
EFFECTUATE THIS RESOLUTION; PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, the City was in need of a general contractor to provide continuing services_.
on an as- needed basis, for small construction projects in the City; and
WHEREAS, on May 16, 2013 via Resolution No. 2013 -2063 the City Commission
entered into an Agreement with Ric -Man International, Inc. to provide continuing services on an
as- needed basis for small construction projects in the City for fiscal year 2012/2013, in a total
amount not to exceed One Hundred Thousand Dollars ($100,000.00), commencing from the
issuance of a Notice to Proceed and shall terminate one (1) year afterwards with an option of
four (4) additional one (1) year renewal terms; and
WHEREAS, on October 17, 2013 via Resolution No. 2013 -2125 the City Commission
renewed the Agreement with Ric -Man International, Inc. to provide continuing services on an as-
needed basis for small construction projects in the City for fiscal year 2013 /2014, in an amount
not to exceed One Hundred Thousand Dollars ($100,000.00); and
WHEREAS, on December 19, 2013 via Resolution No. 2013 -2171 the City Commission
authorized the City Manager to negotiate a Second Amendment to the Agreement with Ric -Man
International, Inc. to provide construction services at the Intracoastal Park and related parks, in
an amount not to exceed Two Hundred Thousand Dollars ($200,000.00), for a total amount not
to exceed Three Hundred Thousand Dollars ($300,000.00) for fiscal year 2013/2014; and
WHEREAS, the approved limit of Three Hundred Thousand Dollars ($300,000.00) in
aggregate for fiscal year 2013/2014 has been reached and additional funding is needed to
continue with various improvements at the Intracoastal Park including finish grading, installation
of drainage wells and associated storm drainage infrastructure. construction of the decorative
wall. columns and fencing, potable water service. and hardscape; and
WHEREAS, pursuant to Section 62 -12 of the City's Procurement Code, the City
Manager has recommended that it is in the best interest of the City to waive its formal
competitive bidding procedures due to time constraints and the urgent nature of the Intracoastal
R2014- Ric -Man Intnl 2nd Amd to Agmt Construction Srvs Page I of 3
Parks project and the increased scope of services since the initial Agreement, to include the
Intracoastal Park and related parks; and
WHEREAS, Ric -Man International, Inc. has institutional knowledge and is already
performing work under the JOC agreement and has expressed the ability and desire to provide
these services pursuant to the terms and conditions of the City of Weston Bid No. 2012 -03; and
WHEREAS, the City now wishes to enter into the Second Amendment to the Agreement
with Ric -Man International, Inc. to provide construction services at the Intracoastal Park and
related parks, in an amount not to exceed Seven Hundred Forty -Seven Thousand One Hundred
Ninety -Eight Dollars and Seventy -Six Cents ($747,198.47), which includes a Contingency of
One Hundred Thousand Nine Hundred Ninety -Two Dollars and Eighty -Five Cents
($100,992.85), for a total amount not to exceed One Million Forty -Seven Thousand One
Hundred Ninety -Eight Dollars and Forty -Seven Cents ($1,047,198.47) for fiscal year 2013/2014.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY
OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS:
Section 1. Waiver of Competitive Bidding Requirements. The Competitive Bidding
Requirements of Chapter 62 of the City Code are hereby waived for the limited purpose of
utilizing Ric -Man International, Inc. for the construction services at Intracoastal Park.
Section 2. Approval of the Second Amendment to Agreement. The City Commission hereby
approves the Second Amendment to the Agreement with Ric -Man International, Inc. for
construction services at Intracoastal Park and related parks. in an amount not to exceed Seven
Hundred Forty -Seven Thousand One Hundred Ninety -Eight Dollars and Seventy -Six Cents
($747,198.47).
Section 3. Authorization of Mayor. The Mayor is hereby authorized to execute said
Agreement.
Section 4. Authorization of City Manager. The City Manager is hereby authorized to do all
things necessary to effectuate this Resolution.
Section 5. Effective Date. This Resolution shall become effective upon adoption.
PASSED AND ADOPTED this 20`1' day of February 2014.
ATTEST:
<:: � "I Ln�__
Jane A. Hines. MMC, City Clerk
82014- Ric -Man Intnl 2nd Amd to Agmt Construction Srvs Page 2 of 3
APPROVED TO FORM
AND LE�V?ICIENCY:
itVAttorney
Vote: 5 -b
Mayor Edelcup
Vice Mayor Aelion
Commissioner Gatto
Commissioner Levin
Commissioner Scholl
Moved by: yt'ct l r'I 0 4rcLwo
Seconded by:rv�mAnA��m9 -�
(Yes)
(No)
✓ (Yes)
(No)
(Yes)
(No)
Z(Yes)
(No)
1(Yes)
(No)
R2014- Ric -Man Intnl 2nd Amd to Agmt Construction Srvs Pa-e 3 of 3
• y„MMV iJl J
V 11
_! SECOND AMENDMENT TO THE AGREEMENT BETWEEN
THE CITY OF SUNNY ISLES BEACH AND
R IC -MAN INTERNATIONAL, INC., CONTRACT NO. C1314 -021
This Second Amendment to the Agreement between the City of Sunny Isles Beach and Ric -
Man International, Inc., executed this 200- day of February, 2014, is made a part of the original
Agreement ( "the Agreement ") dated May 16, 2013, between the City of Sunny Isles Beach ( "City ")
and Ric -Man International, Inc. ( "Contractor ") attached hereto as Attachment "B ", whose Federal
Identification # is 51- -1- 300 3°18 . The City and Contractor hereby agree as follows:
I. ADDITIONAL SERVICES TO BE PERFORMED. The scope of services, as set forth in
Section 2 of the original Agreement, is hereby amended to include construction services at
Intracoastal Park ( "Additional Services "), as more fully described in Attachment "A ", attached
hereto and incorporated herein by reference.
2. COST. The payments to the Contractor, as set forth in Section 5 of the original Agreement,
is hereby amended to include Seven Hundred Forty -Seven Thousand One Hundred Ninety -Eight
Dollars and Seventy-Six Cents ($747,198.76), which includes a contingency of One Hundred
Thousand Nine Hundred Ninety-Two Dollars and Eighty -Five Cents ($100,992.85), for a total
amount not to exceed One Million Forty -Seven Thousand One Hundred Ninety-Eight Dollars and
Seventy -Six Cents ($1,047,198.76) for fiscal year 2013/2014.
3. OTHER PROVISIONS REMAIN IN EFFECT. Except as specifically modified herein,
all terms and conditions of the original Agreement between the parties shall remain in full force and
effect.
4. CONFLICTING PROVISIONS. The terms and conditions in this Second Amendment
supersede any other conflicting provisions that are contained in any other document including but not
limited to the Agreement dated May 16, 2013, and Attachments "A" or "B ", attached hereto and
incorporated by reference. If there is a conflict or inconsistency between any term, statement,
requirement, or provision of this Second Amendment and any other document, including but not
limited to the Agreement and Attachments "A" or "B ", the term, statement, requirement, or provision
contained in this Second Amendment shall prevail and be given superior effect and priority_
IN WITNESS WHEREOF, the parties hereto have executed this document as of the date
mentioned above.
WITNESS!-
'Signature
3cxf,4u2 � IP�Jo ,
Print Name
tt�IR
B .
Jane A_ Hines, MMC, City Clerk
RIC -M IONAL, INC.
BY: /
Viic o 1. Project Manager
CITY OF SUNNY ISLES BEACH
orman S. Edelcup, Mayo
A PROVED TO ORM AND
LEGAL S C
BY:
Ha i;of, City Attorney
y F • F L O �' a
;rr 7r S+a r
x
TO:
VIA:
FROM:
DATE:
RE:
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
(305) 947 -0606 City Hall
(305) 949 -3113 Fax
MEMORANDUM
The Honorable Mayor and City Commission
Christopher J. Russo, City Manager
Bill Evans, Assistant City Manager
2/20/2014
A Resolution Authorizing the City Manager to Utilize Ric -Man
International, Inc. for Construction Services at the Intracoastal Park
RECOMMENDATION:
We recommend the City Commission approve the Resolution and waive the
competitive bidding requirements.
REASONS:
The City was in need of a general contractor to provide continuing services, on an as-
needed basis, for small construction projects in the City. On May 16, 2013 via Resolution
No. 2013 -2063 the City Commission entered into an Agreement with Ric -Man
International, Inc. to provide continuing services on an as- needed basis for small
construction projects in the City for fiscal year 2012/2013, in a total amount not to
exceed One Hundred Thousand Dollars ($100,000.00), commencing from the issuance of
a Notice to Proceed and shall terminate one (1) year afterwards with an option of four (4)
additional one (1) year renewal terms.
On October 17, 2013 via Resolution No. 2013 -2125 the City Commission renewed the
Agreement with Ric -Man International, Inc. to provide continuing services on an as-
needed basis for small construction projects in the City for fiscal year 2013/2014, in an
amount not to exceed One Hundred Thousand Dollars ($100,000.00).
On December 19, 2013 via Resolution No. 2013 -2171 the City Commission authorized
the City Manager to negotiate a Second Amendment to the Agreement with Ric -Man
International, Inc. to provide construction services at the Intracoastal Park and related
Agenda Item No. 100
Date 2/20/2014
256
parks, in an amount not to exceed Two Hundred Thousand Dollars ($200,000.00), for a
total amount not to exceed Three Hundred Thousand Dollars ($300,000.00) for fiscal
year 2013/2014.
The approved limit of Three Hundred Thousand Dollars ($300,000.00) in aggregate for
fiscal year 2013/2014 has been reached and additional funding is needed to continue with
various improvements at the Intracoastal Park including finish grading, installation of
drainage wells and associated storm drainage infrastructure, construction of the
decorative wall, columns and fencing, potable water service, and hardscape.
Pursuant to Section 62 -12 of the City's Procurement Code, the City Manager has
recommended that it is in the best interest of the City to waive its formal competitive
bidding procedures due to time constraints, the urgent nature of the Intracoastal Parks
project and the increased scope of services since the initial Agreement, to include the
Intracoastal Park and related parks. Ric -Man International, Inc. has institutional
knowledge and is already performing work under the JOC agreement and has expressed
the ability and desire to provide these services pursuant to the terms and conditions of the
City of Weston Bid No. 2012 -03.
The City now wishes to enter into the Second Amendment to the Agreement with Ric -
Man International, Inc. to provide construction services at the Intracoastal Park and
related parks, in an amount not to exceed Seven Hundred Forty -Seven Thousand One
Hundred Ninety -Eight Dollars and Seventy -Six Cents ($747,198.76), which includes a
Contingency of One Hundred Thousand Nine Hundred Ninety -Two Dollars and Eighty-
Five Cents ($100,992.85), for a total amount not to exceed One Million Forty -Seven
Thousand One Hundred Ninety -Eight Dollars and Seventy -Six Cents ($1,047,198.76) for
fiscal year 2013/2014.
It should be noted that the total amount expended on the Intracoastal Park and related
parks for fiscal year 2013/2014 is Nine Hundred Forty Seven Thousand One Hundred
Ninety Eight Dollars and Seventy Six Cents ($947,198.76) given that Resolution No.
2013 -2125 renewed the Agreement with Ric -Man International, Inc. to provide
continuing services on an as- needed basis for small construction projects in the City for
fiscal year 2013/2014, in an amount not to exceed One Hundred Thousand Dollars
($100,000.00).
FUNDING SOURCE:
Funding has been appropriated in account nos. 20/35- 600.5682/5686/5687 /5692
ATTACHMENTS:
. Cost Breakdown
. Resolution
. Agreement
Agenda Item No. 100
Date 2/20/2014
257
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Attachment number 1
Page 1 of I
Agenda Item No, 100
258