HomeMy WebLinkAboutReso 2019-2903 RESOLUTION NO. 2019 - 2903
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SUNNY
ISLES BEACH, FLORIDA, ENTERING INTO AN AGREEMENT WITH
THE TOWN OF GOLDEN BEACH AND ITS POLICE DEPARTMENT TO
SHARE POLICE REPORTING :AND RECORDS MANAGEMENT
SOFTWARE AND INFORMATION! TECHNOLOGY SERVICES FOR A
PERIOD OF THREE(3)YEARS,ATTACHED HERETO AS EXHIBIT"A";
AUTHORIZING THE CITY MANAGER TO EXECUTE SAID
AGREEMENT; AUTHORIZING THE CITY MANAGER TO DO ALL
THINGS NECESSARY TO EFFECTUATE THIS RESOLUTION;
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, on October 17tlt, 2013 via,Resolution No. 2013-2131, the City Commission
approved a five (5) year agreement with the Town of Golden Beach Police Department and the
City's Information Technology Department to provide technical support and the access necessary to
operate the Town of Golden Beach Police Department's Infrastructure, for a fee of $73.89 per
device, per month; and
WHEREAS,the Golden Beach Police Department has requested to again utilize a portion of
this police computer system and the services of the Information Technology Department; and
WHEREAS, the City wishes to enter into an Agreement with the Town of Golden Beach
Police Department, and the City's Information Technology Department will provide technical
support and the access necessary to operate this software for a period of three(3)years with options
to renew for two (2) additional one (1) year periods, for a total of five (5) years under the terms of
this Agreement,for a fee of Eighty Eight Dollars and One Cent($88.01)per device per month for the
first year and increasing thereafter, attached hereto as Exhibit "A".
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS:
Section 1. Approval of Agreement. The City Commission hereby approves the agreement with
the Town of Golden Beach Police Department to share Police reporting and records management
software, and Information Technology Services for a period of three(3)years with options to renew
for two (2) additional one (1) year periods, for a total of five (5) years, attached hereto as Exhibit
"A»
Section 2. Authorization of City Manager. The City Manager is hereby authorized to execute •
said Agreement.
Section 3. Authorization of City Manager. The City Manager is hereby authorized to do all
things necessary to effectuate this Resolution.
Section 4. Effective Date. This Resolution will become effective upon adoption.
R2019 Golden Beach Agmt IT Support Page I of 2
PASSED AND ADOPTED this 17'1i day of January 2019.
George H. Scholl, Mayor
ATTE`I :
*air-
Mauric o Betan 'r, CMC, City Clerk
APPROVED AS TO FORM
AND LEGAL SUFFICIENCY:
I/
Han 'tlinot City Attorney
Moved by: CM1 L U 6l.'Di'1/�i
Seconded by: CMc, i -
Vote:
Mayor Scholl- i,K Yes) (No)
Vice Mayor Svechin (Yes) (No)
Commissioner Goldman ✓(Yes) (No)
Commissioner Lama —7(Yes) (No)
Commissioner Viscarra V (Yes) (No)
R2019 Golden Beach Agmt IT Support Page 2 of 2
t y,$N Y ff�sf
•° "estiW
°� AGREEMENT TO UTILIZE SUNGUARD/ OSSI COMPUTER SYSTEM
AND INFORMATION TECHNOLOGY SERVICES
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On this (� day ofU , 2011, The City of Sunny Isles Beach, hereafter referred to as
"THE CITY", through its Informati n Technology Department agrees to maintain the Police computers
for The Town of Golden Beach, hereafter referred to as "THE TOWN" for a period of three (3) years
commencing on this date. At the end of this period, the agreement is subject to renewal for two (2)
additional one (1) year periods, for a total of five (5) years under the terms of this Agreement.
IT IS UNDERSTOOD AND AGREED BY ALL PARTIES HERETO THAT:
•
1. The CITY hereby agrees to maintain for THE TOWN's Police computers for the monthly amount
per computer as described in the attached Exhibit "A", for the proper maintenance of said computing
equipment, with THE CITY as licensor and THE TOWN as licensee. All services provided by THE
CITY are detailed in the attached Scope of Services (Exhibit "B"). Any services requested by THE
TOWN that are not included in the attached Scope of Services will require a separate proposal to be
prepared by THE CITY and agreed to by THE TOWN prior to such additional services being
rendered.
2. All amounts due under the terms of this Agreement shall be due at the beginning of the contract year.
3. This license confers no interest whatsoever in property and is recoverable anytime by THE CITY i
upon ninety (90)days notice. No use for a particular purpose other than the maintenance of the laptop,/
computer equipment necessary to operate a police mobile laptop computer system is granted and no
alterations or modifications are to be made to the laptops of the OSSI software equipment without
THE CITY's approval.
4. Use of all property is at the sole risk of THE TOWN to the extent permitted under Section 768.28 of
the Florida Statutes, and subject to the monetary limits set forth in that section. THE TOWN agrees
to be responsible to, indemnify and hold harmless THE CITY for any loss, damage legal action or
claim occasioned by THE TOWN's use of all laptop computer property and related equipment at
THE CITY WHETHER OR NOT LOSS OR DAMAGE IS TO PROPERTY OWNED/LEASED BY
THE CITY OR ANY OTHER PERSON, AND INCLUDING PROPERTY OF OTHERS N THE
CARE, CUSTODY OR CONTROL OF THE CITY.
4. In the event that the equipment or other property of THE CITY shall be in any manner damaged
by/through the use of the communications equipment, or by the representatives of THE TOWN,
THE TOWN shall indemnify THE CITY and pay THE CITY all sums which may be incurred to
repair, reconstruct, and/or replace the damaged equipment or property, subject to the limitations set
forth in Section 768.28 of the Florida Statutes.
5. It is understood and agreed that this agreement does not constitute a bailment. THE TOWN retains
and has custody and access to their laptop computers but agrees to relinquish all administrative rights
to said computers solely to THE CITY. THE CITY shall maintain all communication links,
maintenance and administrative control of all computers connected directly or indirectly to THE
CITY.
6. No modifications to this agreement shall be enforceable unless in writing and signed by an authorized
agent of both THE CITY and THE TOWN.
7. THE CITY building at 18070 Collins Avenue, Sunny Isles Beach, Florida, is generally regarded as a
reasonably safe location for this laptop communications equipment to be worked on or otherwise
maintained. Undertaking to move or evacuate laptop computer communications equipment shall not
be deemed an assumption of responsibility for the safety, security and care of any communications
equipment by THE CITY, nor shall THE CITY be deemed a bailer of the laptop computer
communications equipment. In consideration thereof, THE TOWN agrees to the following terms and
conditions:
A. To pay THE CITY upon demand all costs incurred by THE CITY in repairing, replacing, and/or
reconstructing THE CITY's facilities damaged in any matter as a result of the continued presence
of said TOWN laptop computer communications equipment during an emergency; and
B. To indemnify and hold harmless THE CITY, its partners, employees and agents, from any and
every loss, claim, liability and suit of any kind, including without limitation costs of suit and
reasonable attorney's fees, arising out of any and all damage done to property of others as a result
of the continued presence of said communications equipment during an emergency.
8. THE TOWN shall pay all costs, including reasonable attorney's fees incurred by THE CITY, in
judicial and non judicial proceeding and appeals therefrom to enforce any and all provisions of this
agreement and effect collections of any sums due THE CITY. In the event THE CITY sues or is
sued in tort of contract, or otherwise, in any action arising out of or in relation to this agreement and
THE CITY is the prevailing party by means of judgment, dismissal, or otherwise, whether or not
such action presented a justifiable issue of law or fact, or whether or not THE CITY was a plaintiff or
defendant in said action, THE CITY shall recover its costs and expenses directly incurred because of
any said action, including its reasonable attorney's fees, whether taxable or not, from the losing party.
9. In the event any portion of this agreement shall be deemed to be in violation of any law of the United
States or any law of the State of Florida, said portion and said portion only, shall be deemed null and
void. This agreement shall be interpreted in accordance with the laws of the United States and the
State of Florida.
10. The statute of limitations for enforcement of either party's rights under this agreement shall be
applicable statutes of limitations of the State of Florida and any laches defense raised by either party
shall be construed to always be within the period of said applicable statutes of limitations.
11. In the event the parties wish to extend the term of this Agreement, the parties shall notify each other of
their mutual intent to renew no later than thirty (30) days prior to the end of the term of this
Agreement.
12. THE CITY maintains the ability to cancel this Agreement at any time for any reason with thirty (30)
days notice.
[SIGNATURES ON FOLLOWING PAGE]
EXECUTED THIS DAY OF , 2018.
ATTEST: TOWN OF GOLDEN BEACH
By: , �/ r�lt i ' By:
0_9)6
er •
w AAlexander Diaz, Town Manager
14
By: f •
Ruby 'e .- • • hi- •t''•
APPROVED AS TO FORM
AND LEGAL SUFFICIENCY
I
By. 1�
ATTEST: CITY OF SUNNY ISLES BEACH
By: By: "`Z
Mauricio :etan r, CMC, City Clerk Christopher J. Russo,City Manager
APPROVED AS TO FORM
AND LEGAL SUFFICIENCY
By: I _�
Hans Otti it, City Atto ey
AGREEMENT TO UTILIZE SUNGUARD/OSS1 COMPUTER SYSTEM
AND INFORIVIATION TECHNOLOGY SERVICES
EXHIBIT B- SCOPE OF SERVICES
Services to be provided by THE CITY shall be as follows:
■ THE CITY shall prepare (or"image")THE TOWN's computer systems by installing current
operating system software and applications necessary to support the OOSI public safety
applications. However, THE CITY shall not be responsible for purchasing or obtaining valid
license keys for any software required, unless specifically stated otherwise in this scope of
services.
• THE CITY shall install and maintain wireless communications equipment(known as "aircards")
in proper working order on any `portable" computer systems maintained under this Agreement.
Wireless services and associated communications equipment shall be procured and managed by
THE TOWN directly.
■ THE CITY shall provide support services to THE TOWN's user of equipment maintained under
this Agreement, solely with respect to the OSSI public safety applications and issues directly
related thereto. THE CITY shall not be responsible for general operating system support, user
training, hardware repairs, interacting with vendors on behalf of THE TOWN(with the exception
of the vendors listed below for supporting software provided by THE CITY as part of this
Agreement), or other issues.
• THE CITY shall administer user accounts, biometric credentials for authentication, and related
items within the OSSI public safety environment for THE TOWN's authorized users.
■ THE CITY shall provide, as part of the monthly maintenance under this Agreement, the following
software licenses: Multifactor Authentication System, Antivirus client, and any necessary
Microsoft Windows CAL's required for the servers accessed by THE TOWN's client computer.
These licenses are not transferable to THE TOWN at any time, and should this Agreement be
terminated, these software applications would need to be removed from.THE TOWN's computer
equipment. THE TOWN shall be responsible for operating system licensing (Window licenses),
Microsoft Visio licensing for the OSSI Accident Wizard, Microsoft Office licensing, and/or any
other software required beyond that provided by THE CITY under this Agreement.
• THE CITY shall provide support for TI-IE TOWN's users during normal business hours, 8:30 am-
5:00 pm, for any issues relating only to an individual mobile computer. Emergency support shall
be provided as needed for any issue affect the core OSSI functionality(for example, CAD server,
message switch, RMS server) which impacts all users, 24 hours a day/7 days per week.
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�Ny .1s4F City..of unsay Isles Beach. �
_ ,k :- :-� _ Qii 18070 Collins Avenue
1_ Y .,, ;.;Sunny"Isles Beach, Florida'33160 _ -• -
"�.F2i oA.4PS4.p .(365)947-0606 CityHali. , .
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MEMOkANDUM
TO: The Honorable Mayor and City Commission
VIA: Christopher J. Russo, City Manager -
FROM: - Derrick L.Arias, Chief Information Officer
DATE: 1/17/2019
Authorization to enter into an agreement with the Town of
RE: • Golden Beach to share police reporting and records
management software and Information Technology
Services.
•
RECOMMENDATION:
It is recommended that the City Commission approve a *Resolution
authorizing the City Manager to enter into an agreement wit the Town of
Golden Beach for the sharing and maintenance of police software and
Information Technology Services.•
.
REASONS:
This is the renewal of an agreement that was approved in September
2009 --via Resolution 200971482. The Information Technology •
Department has documented a full cost analysis and provided a
breakdown, attached to the. agreement, of the actual costs -of all
components that comprise the services being provided under the terms -
of the proposed agreement:As such, the proposed cost t. 0,- •wn of
Golden Beach has increased to $88.01. per device p= moth or the
first year, increasing -thereafter. Under -the terms • •. .revised
agreement, the Sunny Isles • Beach Information Technology
Department would continue to provide support for the Town of Golden
Beach Police Department systems.
ADDITIONAL•INFORMATION:
1
86
i
.The Town of Golden,Beach Police Department has an.agreament
.. directly with Sungard for°licensing and ssupp&rt for•their.Police.softwere: :• •
They also provide.their own..hardware,,wireless;aircards and..related i
:. - •services,=:and_' all :other: software licenses;except:=:those,�speciricaly _ .-_.
- . ' included in the attached agreement:
ATTACHMENTS:
Description :. . .
;Reolution :'_` •
•
• . . Agreement • ••
Item Number: 10.F.'
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