HomeMy WebLinkAboutRFQ 19-02-02 Pre-qualification for Stage Production Services on an as-needed BasisCity of Sunny Isles Beach |Request for Qualifications No. 19‐02‐02 1
Request for Qualifications
Goods and Services
PRE-QUALIFICATION FOR STAGE PRODUCTION
SERVICES ON AN AS-NEEDED BASIS
RFQ 19-02-02
Advertisement Date:Wednesday, February 6, 2019
All Questions Due:Friday, February 15, 2019 by 5:00 PM
Submission due date:Monday, March, 4 2019 at 2:00 PM
Submit to:
Attn: City Clerk
Sunny Isles Beach Government Center
18070 Collins Avenue 4TH Floor
Sunny Isles Beach, Florida 33160
City of Sunny Isles Beach |Request for Qualifications No. 19‐02‐02 2
TABLE OF CONTENTS
Table of Contents Page 2
Legal Advertisement/Notice to Bidder Page 3
Instructions to Bidder / General Terms Section 1 Page 4
Special Terms & Conditions Section 2 Page 10
Scope of Work / Technical Specifications Section 3 Page 18
Evaluation Process Section 4 Page 22
Proposal Format Section 5 Page 24
Bid Submittal Forms Section 6 Page 30
Exhibits Page 34
A - Heritage Park
B - Gateway Park
C - Sample Rider
Affidavits
Non-Collusive Affidavit Page 1 of 8
Public Entity Crimes Page 2 of 8
Equal Opportunity / Affirmative Action Statement Page 4 of 8
Conflict of Interest Statement Page 5 of 8
Dispute Disclosure Form Page 6 of 8
Anti-Kickback Affidavit Page 7 of 8
Anti-Boycott Certification Page 8 of 8
City of Sunny Isles Beach |Request for Qualifications No. 19‐02‐02 3
LEGAL ADVERTISEMENT
NOTICE TO PROPOSER
NOTICE IS HEREBY GIVEN that the City of Sunny Isles Beach is seeking sealed qualification statements
for the following work as specified:
Pre-qualification for Stage Production Services on an As-Needed Basis
Request for Qualifications No. 19-02-02
The specifications for this Request for Qualifications are available from DemandStar by calling (800) 711-
1712 or by accessing their website at www.demandstar.com. The specifications may also be examined at
the City of Sunny Isles Beach – Office of the City Clerk. Vendors who obtain the specifications from sources
other than DemandStar or the City of Sunny Isles Beach are cautioned that their Bid response package
may be incomplete. Addenda will be posted and disseminated by DemandStar at least five days prior to
the submittal date to all vendors who are listed on the official list. The City may not accept incomplete Bids.
Sealed responses will be received by the City Clerk no later than 2:00 PM on Monday, March, 4 2019
at the Sunny Isles Beach Government Center located at 18070 Collins Avenue, 4th floor, Sunny Isles Beach,
Florida, 33160. Proposals received after this time will not be considered. The City is under no obligation
to return Bids. Timely submitted Proposals will be opened publicly and read aloud at this time.
The envelope containing the sealed proposal must be clearly marked:
“FORMAL PROPOSAL ENCLOSED”
Pre-qualification for Stage Production Services on an As-Needed Basis
Request for Qualifications No. 19-02-02
OPENING DATE AND TIME: Monday, March, 4 2019 at 2:00 PM
The City reserves the right to reject any or all proposals, with or without cause, to waive technical errors
and informalities, and to accept the proposals, which best serves the interest of, and represents the best
value to, the City in conformity with the criteria set forth in Section 62-8 of the Code of Ordinances of the
City of Sunny Isles Beach.
All questions regarding Request for Qualifications No. 19-02-02 shall be directed in writing to Mauricio
Betancur, CMC, City Clerk. Questions may be submitted via email to: MBetancur@sibfl.net or via facsimile
(305) 792-1563 or via regular mail at: Mauricio Betancur, CMC, City Clerk, City of Sunny Isles Beach, 18070
Collins Avenue, Sunny Isles Beach, FL 33160. Pursuant to Florida Statutes 119.071, sealed bids, proposals
or replies by an agency pursuant to a competitive solicitation are exempt from inspection until such time
as the agency provides notice of an intended decision or until thirty (30) days after the opening of the bids,
proposals, or final replies, whichever is earlier.
Mauricio Betancur, CMC, City Clerk
City of Sunny Isles Beach
City of Sunny Isles Beach |Request for Qualifications No. 19‐02‐02 4
SECTION 1
INSTRUCTIONS TO BIDDER / GENERAL TERMS AND CONDITIONS
THESE INSTRUCTIONS ARE STANDARD FOR ALL BID COMMODITIES/SERVICES ISSUED BY THE CITY OF SUNNY ISLES BEACH. THE CITY OF SUNNY ISLES BEACH MAY DELETE,
SUPERSEDE OR MODIFY ANY OF THESE STANDARD INSTRUCTIONS FOR A PARTICULAR CONTRACT BY INDICATING SUCH CHANGE IN SPECIAL INSTRUCTIONS TO BIDDERS
OR IN THE BID SHEETS. ANY AND ALL SPECIAL CONDITIONS THAT MAY VARY FROM THE GENERAL CONDITIONS SHALL HAVE PRECEDENCE. BIDDER AGREES THAT THE
PROVISIONS INCLUDED WITHIN THIS BID OR RFQ SHALL PREVAIL OVER ANY CONFLICTING PROVISION WITHIN ANY STANDARD FORM CONTRACT OF THE BIDDER
REGARDLESS OF ANY LANGUAGE IN BIDDER’S CONTRACT TO THE CONTRARY.
1.1 CLARIFICATION/EXPLANATION/QUESTIONS:
Any questions concerning this Request for Qualifications or any
required need for clarification must be made to Mauricio Betancur,
CMC, City Clerk via email to: MBetancur@sibfl.net or via facsimile
(305) 792-1563 or via regular mail at: Mauricio Betancur, CMC, City
Clerk, City of Sunny Isles Beach, 18070 Collins Avenue, Sunny Isles
Beach, FL 33160. Such requests for clarification/explanation or
questions must be made in writing to Mauricio Betancur, CMC,
Deputy City Clerk, at least five (5) business days prior to the date of
the Bid opening. Interpretations or clarifications considered
necessary by the City will be issued by addenda and
posted/disseminated by DemandStar (www.demandstar.com) to all
parties listed on the official plan holders’ list as having received the
Request for Qualification documents. Only questions answered by
written addenda shall be binding. Oral interpretations or
clarifications shall be without legal effect. No plea of ignorance or
delay or required need of additional information shall exempt a
Respondent from submitting their submission on the required date
and time as publicly noted.
1.2 PLAN HOLDER’S LIST:
As a convenience to vendors, the City of Sunny Isles Beach has made
available via internet lists of all plan holders for each Invitation for
Bid, Request for Proposal, and request for qualifications. The
information is available on-line at www.demandstar.com or by calling
the Office of the City Clerk at (305) 792-1703.
1.3 ADDENDA TO SPECIFICATIONS:
If any addenda are issued after the initial specifications are released,
the City will post and disseminate the addenda through DemandStar.
For those projects with separate plans, blue prints, or other materials
that cannot be accessed through the internet, the Office of the City
Clerk will make good faith effort to ensure that all registered
proposers (those who have been registered as receiving a Bid
package) receive the documents. It is the responsibility of the
vendor prior to the submission of any Bid to check the above website
or contact the Office of the City Clerk at (305) 792-1703 to verify any
addenda issued. The receipt of all addenda must be acknowledged
on the Bid Response Sheet.
1.4 SPECIAL ACCOMMODATIONS:
Any person requiring a special accommodation at a Pre-Bid
Conference or Bid/RFQ/RFQ opening because of a disability should
call the Office of the City Clerk at (305) 792-1703 at lease five (5)
days prior to the Pre-Bid Conference or Bid/RFQ/RFQ opening. If
you are hearing or speech impaired, please contact the Office of the
City Clerk by calling the City of Sunny Isles Beach using the Florida
Relay Service which can be reached at 1(800) 955-8771 (TDD).
1.5 PUBLIC ENTITY CRIMES STATEMENT:
Pursuant to the provisions of paragraph (2) (a) of section 287.133,
Florida statutes -"a person or affiliate who has been placed on the
convicted vendor list following a conviction for a public entity crime
may not submit a Bid on a contract to provide any goods or services
to a public entity, may not submit a Bid on a contract with a public
entity for the construction or repair of a public building or public
work, may not submit Bids on leases of real property to a public
entity, may not be awarded to perform work as a Contractor,
supplier, sub-Contractor, or consultant under a contract with any
public entity, and may not transact business with any public entity in
excess of the threshold amount provided in section 287.107, for
category two for a period of 36 months from the date of being placed
on the convicted vendor list”.
1.6 BID DEADLINE:
Bids must be submitted no later than the time and date shown within
this document.
1.7 SEALED BID:
The entire Bid Response Package shall be placed in an opaque
envelope (with all items listed on the Bid checklist form and all other
items required within this Request for Qualifications must be
executed) and submitted in a sealed envelope.
1.8 BID EXECUTION, SIGNATURES, ERASURE/CORRECTION:
All Bids shall be signed in blue ink. All price quotes shall be
typewritten or printed with ink. All corrections made by the
proposers prior to the opening must be initialed and dated by the
proposers. No changes or corrections will be allowed after Bids are
opened. Bids must contain an original, manual signature of an
authorized representative of the company.
1.9 WITHDRAWAL OF BIDS:
Proposers may withdraw Bids only by written request and shall
forward the withdrawal request via “Certified U.S. Mail – Return
Receipt Requested” prior to the Bid opening time. Negligence on the
part of the Proposers in preparing the Bid confers no right for the
withdrawal of the Bid after it has been opened.
1.10 BID OPENING:
Bids will be opened publicly at the time and place stated in the Notice
to Bidder. It is the responsibility of the proposers to insure that the
Bid reaches the Office of the City Clerk on or before the closing hour
and date stated on the Request for Proposal. After the Bid opening,
the contents of the Bid Form will be made public for the information
of vendors and other interested parties who may be present either
in person or by representative. Bids that are received after the Bid
opening time will not be considered and will not be returned.
1.11 EVALUATION OF PROPOSALS:
The City, at its sole discretion, reserves the right to inspect any/all
Proposers facilities to determine their capability of meeting the
requirements for the Contract. Also, price, responsibility, and
responsiveness of the Proposers, the financial position, experience,
staffing, equipment, materials, references, and past history of
service to the City and/or with other units of state, and/or local
governments in Florida, or comparable private entities, will be taken
into consideration in the Award of the Contract.
1.11.1 Hold Harmless: All Proposer’s shall hold the City, it's
officials and employees harmless and covenant not to
sue the City, it's officials and employees in reference to
their decisions to reject, award, or not award a Bid, as
applicable.
City of Sunny Isles Beach |Request for Qualifications No. 19‐02‐02 5
1.11.2 Cancellation: Failure on the part of the Proposers to
comply with the conditions, specifications,
requirements, and terms as determined by the City,
shall be just cause for cancellation of the Award.
1.11.3 Disputes: If any dispute concerning a question of fact
arises under the Contract, other than termination for
default or convenience, the Contractor and the City
department responsible for the administration of the
Contract shall make a good faith effort to resolve the
dispute. If the dispute cannot be resolved by
agreement, then the department with the advice of the
City Attorney shall resolve the dispute and send a
written copy of its decision to the Contractor, which
shall be binding on both parties.
1.12 AGREEMENT:
After the Bid award, the City will, at its option, prepare an Agreement
specifying the terms and conditions resulting from the award of this
Bid. The vendor will have ten (10) calendar days after notification of
the award by the City to execute the Agreement and provide the
required Performance Bond.
The Proposer who has the Contract awarded to it and who fails to
execute the Agreement and furnish the Performance Bond and
Insurance Certificates within the specified time shall forfeit the Bid
Security that accompanied their Bid, and the Bid Security shall be
retained as liquidated damages by the City, and it is agreed that this
sum is a fair estimate of the amount of damages the City will sustain
in case the Proposer fails to enter into the Contract and furnish the
Bonds as herein before provided. Bid Security deposited in the form
of a cashier’s check drawn on a local bank in good standing shall be
subject to the same requirements as a Bid Bond.
The performance of the City of Sunny Isles Beach of any of its
obligations under the agreement shall be subject to and contingent
upon the availability of funds lawfully expendable for the purposes
of the agreement for the current and any future periods provided for
within the Bid specifications.
1.13 PAYMENTS:
Payment will be made after commodities/services have been
received, accepted, and properly invoiced as indicated in the contract
and/or purchase order. Invoices must bear the purchase order
number.
1.14 BRAND NAMES:
If a brand name, make, of any "or equal" manufacturer trade name,
or vendor catalog is mentioned whether or not followed by the words
"approved equal" it is for the purpose of establishing a grade or
quality of material only. Vendor may offer equals with appropriate
identification, samples, and/or specifications on such item(s). The
City shall be the sole judge concerning the merits of items Bid as
equals.
1.15 MATERIAL:
Material(s) delivered to the City under this Bid shall remain the
property of the seller until accepted to the satisfaction of the City.
In the event materials supplied to City are found to be defective or
do not conform to specifications, the City reserves the right to return
the product(s) to the seller at the seller’s expense.
1.16 SAMPLES:
Samples of items, when required, must be furnished by the
Proposers free of charge to the City. Each individual sample must
be labeled with the Proposers name and manufacturer's brand name
and delivered by them within ten (10) calendar days of Proposers
receipt of the “Notice to Proceed”, unless schedule indicates a
different time. If samples are requested subsequent to the Bid
opening, they should be delivered within ten (10) calendar days of
the request. The City will not be responsible for returning samples.
1.17 QUANTITY GUARANTY:
No guaranty or warranty is given or implied by the City as to the total
amount that may or may not be purchased from any resulting
Contract or Award. These quantities are for Bid purposes only and
will be used for tabulation and presentation of the Bid. The City
reserves the right to increase or decrease quantities as required,
even significantly. The prices offered herein and the percentage rate
of discount applies to other representative items not listed in this Bid.
1.18 GOVERNMENTAL RESTRICTIONS ON MATERIALS:
In the event any governmental restrictions may be imposed which
would necessitate alteration of the material quality, workmanship, or
performance of the items offered on this Bid prior to their delivery,
it shall be the responsibility of the successful Proposers to notify the
City at once, indicating in their letter the specific regulation which
required an alteration. The City of Sunny Isles Beach reserves the
right to accept any such alteration, including any price adjustments
occasioned thereby, or to cancel at no further expense to the City.
1.19 SAFETY STANDARDS:
The Proposer warrants that the product(s) supplied to the City
conforms in all respects to the standards set forth in the occupational
safety and health act (OSHA) and its amendments. Bids must be
accompanied by a materials data safety sheet (MSDS) when
applicable.
1.20 WARRANTIES:
Successful Proposers shall act as agent for the City in the follow-up
and compliance of all items under Warranty/Guaranty and complete
all forms for Warranty/Guarantee coverage under this Contract.
1.21 COPYRIGHTS/PATENT RIGHTS:
Proposer warrants that there has been no violation of copyrights or
patent rights in manufacturing, producing or selling of goods shipped
or ordered, as a result of this Bid. The Proposer agrees to indemnify
City from any and all liability, loss, or expense occasioned by any
such violation.
1.22 LOCAL BUSINESS TAX (OCCUPATIONAL LICENSE
REGISTRATION):
The Proposer shall be responsible for obtaining and maintaining
throughout the contract period his or her city and City local business
tax receipts. Each Proposer submitting a Bid on this Request for
Proposal shall include a copy of the company’s local business
tax/occupational license(s) with the Bid response. For information
specific to City of Sunny Isles Beach local business tax/occupational
licenses, please call Code Enforcement & Licensing at (305) 792-
1705. If the contractor is operating under a fictitious name as
defined in Section 865.059, Florida Statutes, proof of current
registration with the Florida Secretary of State shall be submitted
with the Bid. A business formed by an attorney actively licensed to
practice law in this state, by a person actively licensed by the
Department of Business and Professional Regulations or the
Department of Health for the purpose of practicing his or her licensed
profession, or by any corporation, partnership, or other commercial
entity that is actively organized or registered with the Department of
State shall submit a copy of the current licensing from the
appropriate agency and/or proof of current active status with the
Division of Corporations of the State of Florida.
1.23 LIABILITY, INSURANCE, PERMITS AND LICENSES:
Proposers shall assume the full duty, obligation, and expense of
obtaining all necessary licenses, permits, inspections, and insurance
required. The Proposers shall be liable for any damages or loss to
the City occasioned by negligence of the Proposers (or their agent)
or any person the Proposers has designated in the completion of
their contract as a result of the Bid. Contractor shall be required to
furnish a copy of all licenses, certificates of competency or other
licensor requirements necessary to practice their profession as
required by Florida State Statute, Miami-Dade City, and City of Sunny
Isles Beach Code. Contractors shall include current Miami-Dade City
Certificates of Competency. These documents shall be furnished to
City of Sunny Isles Beach |Request for Qualifications No. 19‐02‐02 6
the City along with the Bid response. Failure to furnish these
documents or to have required licensor will be grounds for rejecting
the Bid.
1.24 CERTIFICATE(S) OF INSURANCE:
Proposers shall furnish to the Office of the City Clerk, City of Sunny
Isles Beach, 18070 Collins Avenue, Sunny Isles Beach, Florida 33160,
certificate(s) of insurance which indicate that insurance coverage has
been obtained from an insurance company authorized to do business
in the State of Florida or otherwise secured in a manner satisfactory
to the City, for those coverage types and amounts listed in this
document, in an amount equal to 100% of the requirements and
shall be presented to the City prior to issuance of any Contract(s) or
Award(s) Document(s). The City of Sunny Isles Beach shall be
named as "additional insured" with respect to this coverage. The
required certificates of insurance shall not only name the types of
policies provided, but shall also refer specifically to this Bid and
section. At the time of Bid submission the Proposers must submit
certificates of insurance as outlined in the General Conditions
section. All required insurances shall name the City of Sunny Isles
Beach as additional insured and such insurance shall be issued by
companies authorized to issue insurance in the State of Florida. It
shall be the responsibility of the Proposers and insurer to notify the
City Manager of the City of Sunny Isles Beach of cancellation, lapse,
or material modification of any insurance policies insuring the
Proposers, which relate to the activities of such vendor and the City
of Sunny Isles Beach. Such notification shall be in writing, and shall
be submitted to the City finance support service director thirty (30)
days prior to cancellation of such policies. This requirement shall be
reflected on the certificate of insurance. Failure to fully and
satisfactorily comply with the city's insurance and bonding
requirements set forth herein will authorize the City Manager to
implement a rescission of the Bid award without further City
Commission action. The Proposers hereby holds the City harmless
and agrees to indemnify City and covenants not to sue the City by
virtue of such rescission.
1.25 ASSIGNMENT:
The Contractor shall not transfer or assign the performance required
by this Bid without prior written consent of the City Manager. Any
award issued pursuant to the Request for Proposal and monies which
may be due hereunder are not assignable except with prior written
approval of the City Manager. Further, in the event that the majority
ownership or control of the Contractor changes hands subsequent to
the award of this contract, Contractor shall promptly notify City in
writing (via United States Postal Service – Certified Mail, Return
Receipt Requested) of such change in ownership or control at least
thirty (30) days prior to such change and City shall have the right to
terminate the contract upon sixty (60) days written notice, at City’s
sole discretion.
1.26 HOLD HARMLESS/INDEMNIFICATION:
The Contractor shall indemnify, hold harmless, and defend the City
of Sunny Isles Beach, it's officers, agents and employees from and
against any claims, demands or causes of action of whatsoever kind
or nature arising out of error, omission, negligent act, conduct, or
misconduct of the Contractor, their agents, servants or employees in
the provision of goods or the performance of services pursuant to
this Bid and / or from any procurement decision of the City including
without limitation, awarding the Contract to the Contractor.
1.27 NON-CONFORMANCE TO CONTRACT:
The City of Sunny Isles Beach may withhold acceptance of, or reject
items which are found upon examination, not to meet the
specification requirements. Upon written notification of rejection,
items shall be removed within (5) calendar days by the vendor at
their own expense and redelivered at their expense. Rejected goods
left longer than thirty (30) calendar days will be regarded as
abandoned and the City shall have the right to dispose of them as
its own property. Rejection for non-conformance or failure to meet
delivery schedules may result in the Contractor being found in
default.
1.28 DEFAULT PROVISION:
In case of default by the Proposers, the City of Sunny Isles Beach
may procure the articles or services from other sources and hold the
Proposers responsible for any excess costs occasioned or incurred
thereby.
1.29 SECONDARY/OTHER VENDORS:
The City reserves the right in the event the primary vendor cannot
provide an item(s) or service(s) in a timely manner as requested, to
seek other sources without violating the intent of the Contract.
1.30 DEFINITIONS:
Wherever used in these General Conditions or in the other Contract
Documents, the following terms shall have the meaning indicated
which shall be applicable to both the singular and plural thereof:
Acceptance: Acceptance by the City of the Work as
being fully complete in accordance with
the Contract Documents subject to
waiver of claims.
Agreement: The written Agreement between the City
and the Contractor covering the Work to
be performed, which includes the
Contract Documents.
Addenda: Written or graphic instruments issued
prior to the Bid Opening which modify or
interpret the Contract Documents,
Drawings and Specifications, by addition,
deletions, clarifications or corrections.
Approved: Means approved by the City.
Bid: The offer of the Proposers submitted on
the prescribed form setting forth the
prices for the Work to be performed.
Proposers: Any person, firm or corporation
submitting a Bid for Work.
Bonds: Bid, performance bond and other
instruments of security, furnished by the
Contractor and their surety in accordance
with the Contract Documents and in
accordance with the law of the State of
Florida.
Change Order: A written order to the Contractor signed
by the City authorizing an addition,
deletion or revision in the Work, or an
adjustment in the Contract Price or the
Contract Time issued after execution of
the Agreement.
City: City of Sunny Isles Beach, 18070 Collins
Avenue, Sunny Isles Beach, Florida
33160.
Contract Documents: Contract Documents shall include,
Instructions to Proposers, Contractor's
Bid, the Bonds, the Notice of Award, the
Agreement between the City and
Contractor as well as any addenda
thereto, these General Conditions,
Special Conditions, the Technical
Specifications, Drawings and
Modifications, Notice to Proceed,
Request for Proposal, Insurance
Certificates, Change Orders and
Acknowledgment of Conformance with
the City of Sunny Isles Beach.
City of Sunny Isles Beach |Request for Qualifications No. 19‐02‐02 7
Contract Price: The total monies payable to the
Contractor under the Contract
Documents.
Contract Time: The number of calendar days stated in
the Agreement for the completion of the
Work.
Contracting Officer: The individual who is authorized to sign
the contract documents on behalf of the
City’s governing body.
Contractor: The person, firm or corporation with
whom the City has executed this
Agreement.
Day: A calendar day of twenty-four hours
measured from midnight to the next
midnight.
Field Order: A written order issued by the City which
clarifies or interprets the Contract
Documents or orders minor changes in
the Work.
Modification: Modification means any one of the
following: (a) a written amendment of
the Contract Documents signed by both
parties, (b) a Change Order, (c) a written
clarification or interpretation if issued by
the City, or (d) a written order for minor
change or alteration in the Work issued
by the City. A modification may only be
issued after execution of the Agreement.
Notice of Award: The written notice by City to the apparent
successful Proposers stating that upon
compliance with the conditions precedent
to be fulfilled by him within the time
specified, City will execute and deliver
the Agreement to him.
Samples: Physical examples which illustrate
materials, equipment or workmanship
and establish standards by which the
Work will be judged.
Specifications: Those portions of the Contract
Documents consisting of written
technical descriptions of materials,
equipment, construction systems,
standards and workmanship as applied to
the Work.
Statement of Services: The form furnished by the City which is
to be used by the Contractor in
requesting progress payments.
Supplier: Any person or organization who supplies
materials or equipment for the Work,
including that fabricated to a special
design, but who does not perform labor
at the site.
Work: Any and all obligations, duties and
responsibilities necessary to the
successful completion of the Project
assigned to or undertaken by Contractor
under the Contract Documents, including
all labor, materials, equipment and other
incidentals, and the furnishing thereof.
Written Notice: The term “Notice” as used herein shall
mean and include all written notices,
demands, instructions, claims, approvals
and disapproval’s required to obtain
compliance with Contract requirements.
Written notice shall be deemed to have
been duly served if delivered in person to
the individual or to a member of the firm
or to an officer of the corporation for
whom it is intended, or to an authorized
representative or such individual, firm, or
corporation, or if delivered at or sent by
registered mail to the last business
address known to them who gives the
notice. Unless otherwise stated in
writing, any notice to or demand upon
the City under this Contract shall be
delivered to the City.
1.31 BID AWARD:
The City reserves the right to reject any and all Bids at its sole
discretion. Bids shall be awarded by the City after the City performs
all necessary searches, inquiries, exploration, and analysis of the
Bids. The Bid shall be awarded to the most qualified firms who best
serves the interests of and represents the best value to the City in
conformity with the criteria set forth in Section 62-8 of the City Code.
No Notice of Award will be given until the City has concluded any
investigation(s) as they deem necessary to establish the Proposer’s
capability to perform the Services as described in this RFQ, ITB, RFQ
or ITQ, as substantiated by the required professional experience,
client references, technical knowledge and qualifications; and
sufficient labor and equipment to comply with the City’s established
standards, as well as the financial capability of the Proposer to
perform the Work in accordance with the Contract Documents to the
satisfaction of the City within the time prescribed. The City reserves
the right to reject the Bid of any Proposers on the basis of these
queries and investigations and who does not meet the City’s
satisfaction, even though the firm may be the lowest dollars and
cents Bid. In analyzing Bids, the City will also take into consideration
client references, past work experience and work product, proven
ability to satisfactorily perform. If the Contract is awarded, the City
will issue the Notice of Award and give the successful Proposers a
Contract for execution within ninety (90) days after opening of Bids.
The City specifically reserves the right to award the contract to a
proposer who is not necessarily the lowest dollars and cents
proposers on the basis of the results of these queries and
investigation(s).
1.32 EXECUTION OF AGREEMENT:
At least four counterparts of the Agreement, the Performance Bond,
the Certificates of Insurance and such other Documents as required
by the Contract Documents shall be executed and delivered by
Contractor to the City within ten (10) calendar days of receipt of the
Notice of Award.
1.33 LAWS AND REGULATIONS:
The Contractor will give all notices and comply with all laws,
ordinances, rules and regulations applicable to the Work. If the
Contractor observes that the Specifications are at variance therewith,
they will give the City prompt written notice thereof, and any
necessary changes shall be adjusted by an appropriate modification.
If the Contractor performs any Work knowing it to be contrary to
such laws, ordinances, rules and regulations, and without such notice
to the City, they will bear all costs arising wherefrom.
1.34 TAXES:
The City of Sunny Isles Beach is exempt from sales tax imposed by
the State and/or Federal Government. Florida Sales Tax Exemption
No. 23-00-477131-54C appears on each purchase order. Exemption
certificates are available upon request.
1.35 DUTY TO DEFEND, INDEMNIFY AND SAVE HARMLESS:
In consideration of the separate sum of twenty-five dollars ($25.00)
and other valuable consideration, the Contractor shall defend,
indemnify and hold harmless the City, its officers, agents and
employees, from or on account of any injuries or damages, received
or sustained by any person or persons during or on account of any
City of Sunny Isles Beach |Request for Qualifications No. 19‐02‐02 8
operations connected with the Work described in the Contract
Documents, or by or in consequence of any negligence in connection
with the same; or by use of any improper materials or by or on
account of any act or omission of the said Contractor or his Sub-
Contractor, agents, servants or employees. The Contractor will
defend, indemnify and hold harmless the City and their agents or
employees from and against all claims, damages, losses and
expenses including attorneys' fees arising out of or resulting from
the performance of the Work, provided that any such claim damage,
loss or expense (a) is attributable to bodily injury, sickness, disease
or death, or to injury to or destruction of tangible property (other
than Work itself) including the loss of use resulting wherefrom and
(b) is caused in whole or in part by any negligent act or omission of
the Contractor, Sub-Contractor, anyone directly or indirectly
employed by any of them or anyone for whose acts any of them may
be liable, regardless of whether or not it is caused by a party
indemnified hereunder. In the event that a court of competent
jurisdiction determines that Sec. 725.06 (2), F.S. is applicable to this
Work, then in lieu of the above provisions of this section the parties
agree that Contractor shall indemnify, defend and hold harmless the
City, their officers and employees, to the fullest extent authorized by
Sec. 725.06 (2) F.S., which statutory provisions shall be deemed to
be incorporated herein by reference as if fully set forth herein. In
the event that any action or proceeding is brought against City by
reason of any such claim or demand, Contractor, upon written notice
from City shall defend such action or proceeding by counsel
satisfactory to City. The indemnification provided above shall
obligate Contractor to defend at its own expense or to provide for
such defense, at City’s option, any and all claims of liability and all
suits and actions of every name and description that may be brought
against City, excluding only those which allege that the injuries arose
out of the sole negligence of City, which may result from the
operations and activities under this Contract whether the Work be
performed by Contractor, its Sub-Contractors, or by anyone directly
or indirectly employed by either.
1.36 DECISIONS ON DISAGREEMENTS:
The City will be the initial interpreter of the Technical Specifications.
1.37 CITY MAY TERMINATE:
If the Contractor is adjudged bankrupt or insolvent, or if they make
a general assignment for the benefit of their creditors, or if a trustee
or receiver is appointed for the Contractor or for any of their
property, or if they file a petition to take advantage of any debtor’s
act, or to reorganize under bankruptcy or similar laws, or if they
repeatedly fails to supply sufficient skilled workmen or suitable
materials or equipment, or if they repeatedly fail to make prompt
payments to Sub-Contractors or for labor, materials or equipment or
they disregard laws, ordinances, rules, regulations or orders of any
public body having jurisdiction, or if they disregard the authority of
the City, of if they otherwise violate any provision of, the Contract
Documents, then the City may, without prejudice to any other right
or remedy and after giving the Contractor and the surety ten (10)
days written notice, terminate the services of the Contractor and take
possession of the Project and of all materials, equipment, tools,
construction equipment and machinery thereon owned by the
Contractor, and finish the Work by whatever method they may deem
expedient. In such case the Contractor shall not be entitled to
receive any further payment until the Work is finished. If the unpaid
balance of the Contract Price exceeds the direct and indirect costs of
completing the Project, including compensation for additional
professional services, such excess shall be paid to the Contractor. If
such costs exceed such unpaid balance, the Contractor will pay the
difference to the City. Such costs incurred by the City will be
determined by the City and incorporated in a Change Order. If after
termination of the Contractor under this Section, it is determined by
a court of competent jurisdiction for any reason that the Contractor
was not in default, the rights and obligations of the City and the
Contractor shall be the same as if the termination had been issued
pursuant to this document.
1.37.1 Where the Contractor’s services have been so
terminated by the City said termination shall not affect
any rights of the City against the Contractor then
existing or which may thereafter accrue. Any retention
or payment of moneys by the City due the Contractor
will not release the Contractor from liability.
1.37.2 Upon ten (10) days written notice to the Contractor,
the City may, without cause and without prejudice to
any other right or remedy, elect to terminate the
Agreement. In such case, the Contractor shall be paid
for all Work executed and accepted by the City as of
the date of the termination. No payment shall be made
for profit for Work which has not been performed.
1.38 MISCELLANEOUS:
Proposers acknowledge the following miscellaneous conditions:
1.38.1 Whenever any provision of the Contract Documents
requires the giving of written notice it shall be deemed
to have been validly given if delivered in person to the
individual or to a member of the firm or to an officer of
the corporation for whom it is intended, or if delivered
at or sent by registered or certified mail, postage
prepaid, to the last business address known to them
who gives the notice.
1.38.2 The Contract Documents shall remain the property of
the City. The Contractor shall have the right to keep
one record set of the Contract Documents upon
completion of the Project.
1.38.3 The duties and obligations imposed by these General
Conditions, Special Conditions and Supplemental
Conditions and the rights and remedies available
hereunder, and, in particular but without limitation, the
warranties, guarantees and obligations imposed upon
Contractor and those in the Special Conditions and the
rights and remedies available to the City, shall be in
addition to, and shall not be construed in any way as a
limitation of, any rights and remedies available by law,
by special guarantee or by other provisions of the
Contract Documents.
1.38.4 Should the City or the Contractor suffer injury or
damage to its person or property because of any error,
omission, or act of the other or of any of their
employees or agents or others for whose acts they are
legally liable, claim shall be made in writing to the other
party within a reasonable time of the first observance
of such injury or damage.
1.39 WAIVER OF JURY TRIAL:
City and Contractor knowingly, irrevocably voluntarily and
intentionally waive any right either may have to a trial by jury in
State or Federal Court proceedings in respect to any action,
proceeding, lawsuit or counterclaim based upon the Contract
Documents or the performance of the Work there under.
1.40 GOVERNING LAW:
The Contract shall be construed in accordance with and governed by
the law of the State of Florida.
1.41 VENUE:
Venue of any action to enforce the Contract Documents shall be in
Miami-Dade City, Florida.
1.42 ARBITRATION:
It is the intention of the parties that whenever possible, if a dispute
or controversy arises hereunder then such dispute or controversy
shall be settled by arbitration in accordance with the procedures,
rules and regulations of the American Arbitration Association. The
decision rendered by the Arbitrator shall be final and binding upon
the parties and judgment upon the award rendered by the arbitrator
may be entered in any court having jurisdiction. Arbitration shall be
held in Miami-Dade City, Florida. All costs of arbitration and
City of Sunny Isles Beach |Request for Qualifications No. 19‐02‐02 9
attorneys’ fees incurred by the parties shall be paid by the non-
prevailing party or, if neither party prevails on the whole, each party
shall be responsible for a portion of the costs of arbitration and their
respective attorneys’ fees as may be determined by the court on
confirmation.
1.43 PROJECT RECORDS:
City shall have right to inspect and copy during regular business
hours at City’s expense, the books and records and accounts of
Contractor which relate in any way to the Project, and to any claim
for additional compensation made by Contractor, and to conduct an
audit of the financial and accounting records of Contractor which
relate to the Project. Contractor shall retain and make available to
City all such books and records and accounts, financial or otherwise,
which relate to the Project and to any claim for a period of three
years following final completion of the Project. During the Project
and the three year period following final completion of the Project,
Contractor shall provide City access to its books and records upon
five days written notice.
1.44 SEVERABILITY:
If any provision of the Contract or the application thereof to any
person or situation shall to any extent, be held invalid or
unenforceable, the remainder of the Contract, and the application of
such provisions to persons or situations other than those as to which
it shall have been held invalid or unenforceable shall not be affected
thereby, and shall continue in full force and effect, and be enforced
to the fullest extent permitted by law.
1.45 INDEPENDENT CONTRACTOR:
The Contractor is an independent Contractor under the Contract.
Services provided by the Contractor shall be by employees of the
Contractor and subject to supervision by the Contractor, and not as
officers, employees, or agents of the City. Personnel policies, tax
responsibilities, social security and health insurance, employee
benefits, purchasing policies and other similar administrative
procedures, applicable to services rendered under the Contract shall
be those of the Contractor.
1.46 NON-DISCRIMINATION
Any entity or affiliate who has been placed on the discriminatory
vendor list may not submit a bid/proposal on a contract to provide
goods or services to a public entity, may not submit a bid/proposal
on a contract with a public entity for construction or repair of a public
building or public work, may not submit bids/proposals on leases of
real property to a public entity, may not award or perform work as a
contractor, supplier, subcontractor, or consultant under contract with
any public entity, and may not transact business with any public
entity
1.47 DEBARMENT AND SUSPENSION
By submitting a response, the firm or individual certifies that no
principal (which includes officers, directors, or executives)
is presently debarred, suspended, proposed for debarment,
declared ineligible or voluntarily excluded from participation
on this project by any federal or state department or agency.
End of Section
City of Sunny Isles Beach |Request for Qualifications No. 19‐02‐02 10
Section 2
Special Terms and Conditions
2.1 PURPOSE OF REQUEST FOR QUALIFICATIONS:
The City of Sunny Isles Beach, Florida ("City"), is requesting Statements of Qualifications with the
intention to pre-qualify multiple respondents (“Respondent or Vendor”) with the certifications, skills
and expertise to provide small to large scale production services throughout various locations at
the City. This RFQ will be procured as follows: the first selection method (Part A) of this solicitation
is to pre-qualify vendors by group for future spot market quotes to provide stage production
services for various events throughout the year. Events may be large, medium, or small in scope.
Needs will vary based by event and/or artists requests. The second selection (Part B) is to obtain
spot market quotes from the vendors that were selected to be prequalified for the established pool.
The City will establish a primary, secondary, and tertiary pool member for each awarded group,
per quotes received to be used based on the availability of each vendor and their respective ability
to satisfy the City’s requirements at the time the need arises. Only the respondents deemed
qualified in Part A will be allowed to participate in the spot market quotes for Groups 1 and 2 in
Part B.
The City reserves the right to verify or reconfirm vendor’s pre-qualification information submitted
at any time during the term of the contract. Additionally, it is the vendor’s responsibility to inform
the City in writing, of any changes within their organization that differs from that submitted to the
City for vendor registration or that information which is submitted to the City under this solicitation.
PART A: ESTABLISHING A POOL OF PRE-QUALIFIED VENDORS
The first step of this solicitation, will establish two defined groups of pre-qualified stage production
vendors based on the qualification and experience submitted, to be used on an as-needed basis,
to meet ongoing City requirements. During the term of the RFQ, the City reserves the right to add
and/or delete pre-qualified vendors. Vendors that meet or exceed the qualification requirements
outlined in the solicitation may be pre-qualified under the following groups:
Group 1: Large scale stage production services (defined by the need for audio, projection
services and/or lighting, with related rigging and trussing).
Group 2: Medium and small scale stage production services (defined by the need for audio and
free standing lighting, not requiring rigging and trussing).
Please note, vendors who are pre-qualified under the above listed groups, will also be placed on a
"Preferred List" for individuals/organizations wishing to rent City facilities for Special Events and
requiring audio, video, or lighting needs for those events. The individual/organization will contract
directly with the vendor they choose to utilize. The City will only be providing the list of preferred
vendors who are already pre-qualified, and pre-approved to work on City property.
City of Sunny Isles Beach |Request for Qualifications No. 19‐02‐02 11
PART B: REQUEST FOR QUOTATION PROCEDURES
User departments will conduct a request for quotes among the pre-qualified vendors in the award
group specific to the spot market requirements. Selection shall be based on the firm offering the
lowest cost, conforming to the scope requirements. Each set of request for quotes documents
issued by City user departments will specify all relevant facts related to the specific spot market
requirement. The City reserves the right to determine the lowest responsible bidder and award on
the basis of an individual item, groups of items, or in any way determined to be in the best interests
of the City. The City, in its discretion, may require the execution of a formal written contract. It
will be the responsibility of the vendor to make the necessary site visits to determine
available space for installation, available utility connections and proposed
arrangement and capacity when submitting a quote.
2.2 PRE-PROPOSAL CONFERENCE
Intentionally omitted.
2.3 TERM
This contract will commence upon execution by both parties which shall be the effective date
succeeding approval of the contract by the City Commission, or designee, unless otherwise
stipulated in the Notice of Award letter. The contract shall be contingent upon the completion and
submittal of all required documents. This contract shall remain in effect until the completion of the
contract term, provided that the services rendered by Firm during the contract period are
satisfactory and that City funding is available as appropriated on an annual basis.
2.4 INITIAL CONTRACT PERIOD AND CONTRACT RENEWAL
The initial contract shall be for a period of two (2) years from execution of the agreement. In
addition, the City reserves the right to renew the contract for three (3) additional one (1) year
periods, providing that both parties agree that all terms, conditions and specifications remain the
same, contingent upon approval by the City Manager and the City Commission of the City of Sunny
Isles Beach.
2.5 PERFORMANCE BOND AND PAYMENT BOND
Intentionally Omitted
2.6 BID BOND
Intentionally Omitted
2.7 DELIVERY
Definite Delivery
City of Sunny Isles Beach |Request for Qualifications No. 19‐02‐02 12
2.8 INSURANCE
Contractor shall provide the City with Certificates of Insurance on all the policies of insurance and
renewals thereof in form acceptable to the City. The Liability policy shall provide that the City shall
be an additional insured named on the Certificates of Insurance. All policies shall provide that the
City shall be notified in writing of any cancellation of said policy at least thirty days prior to the
effective date of said cancellation.
2.8.1 Comprehensive General Liability Insurance
Contractor shall be required to purchase, maintain, and keep in full force, effect, and good
standing, Comprehensive General Liability with primary limits of One Million Dollars
($1,000,000) per occurrence and Two Million Dollars ($2,000,000) aggregate during the
initial and any renewal term of this Agreement. Coverage must be afforded on a form no
more restrictive than the latest edition of the Comprehensive General Liability policy,
without restrictive endorsements, as filed by the Insurance Services Office, and must
include:
Premises and Ongoing Completed Operations – on a primary and non-contributory
basis including waiver of subrogation on behalf of the City of Sunny Isles Beach
Independent Contractors
Broad Form Property Damage
Broad Form Contractual Coverage applicable to this specific Contract, including
any hold
Harmless and/or indemnification agreement
Personal Injury Coverage with Employee and Contractual Exclusions removed, with
minimum limits of coverage equal to those required for Bodily Injury Liability and
Property Damage Liability
2.8.2 Umbrella Insurance
Contractor shall be required to purchase, maintain, and keep in full force, effect, and good
standing, Umbrella Liability Insurance above the primary commercial general liability,
automobile liability, and employers' liability policies required herein. The limit shall not be
less than One Million Dollars ($1,000,000.00) each occurrence and annual aggregate per
occurrence during the initial and any renewal term of this Agreement.
2.8.3 Worker’s Compensation Insurance
Worker's Compensation Insurance for statutory obligations imposed by Worker's
Compensation or Occupational Disease Laws, including, where applicable, the United States
Longshoremen's and Harbor Worker's Act, the Federal Employers’ Liability Act and the Homes
Act. Employer's Liability Insurance shall be provided with a minimum of One Million and
00/100 dollars ($1,000,000.00) per accident. Contractor agrees to be responsible for the
City of Sunny Isles Beach |Request for Qualifications No. 19‐02‐02 13
employment, conduct and control of its employees and for any injury sustained by such
employees in the course of their employment.
2.8.4 Professional Liability Insurance
Professional Liability Insurance including Errors and Omissions with minimum limits of One
Million Dollars ($1,000,000.00) per occurrence.
2.8.5 Cancellation and Re-Insurance
If any insurance should be cancelled or changed by the insurance company or should any
insurance expire during the period of this contract, the Contractor shall be responsible for
securing other acceptable insurance to provide the coverage specified in this section to
maintain coverage during the life of this Contract. All deductibles must be declared by the
Contractor and must be approved by the City. At the option of the City, either the
Contractor shall eliminate or reduce such deductible or the Contractor shall procure a Bond,
in a form satisfactory to the City, covering the same.
2.9 EVENT OF DEFAULT
An event of default shall mean a breach of the Agreement by the vendor. Without limiting the
generality of the foregoing and in addition to those instances referred to herein as a breach, an
event of default, shall include but not limited to the following:
1. The Respondent has repeatedly not delivered service on a timely basis;
2. The Respondent has refused or failed, except in any case for which an extension of time is
provided, to supply enough properly skilled staff personnel;
3. The Respondent has failed to make prompt payment to subcontractors or suppliers for any
Services;
4. The Respondent has become insolvent (other than as interdicted by the bankruptcy laws), or
has assigned the proceeds received for the benefit of the Contractor's creditors, or the Contractor
has taken advantage of any insolvency statute or debtor/creditor law or if the Contractor's affairs
have been put in the hands of a receiver;
5. The Respondent has failed to obtain the approval of the City where required by the
Agreement;
6. The Respondent has failed in the representation of any warranties stated herein.
City of Sunny Isles Beach |Request for Qualifications No. 19‐02‐02 14
2.10 BACKGROUND CHECKS
The successful Respondent will be responsible for hiring the necessary personnel to conduct the
specified services and will comply with all federal, state, and local laws related to minimum wage,
social security, nondiscrimination, Americans with Disabilities Act (“ADA”), unemployment
compensation, and workers’ compensation. The contractor shall be responsible at their sole
cost and expense, for ensuring that all staff assigned to this contract shall be required, to pass a
criminal background check prior to award of the contract. The criminal background check shall
consist of a Florida Department of Law Enforcement (“FDLE”) Florida Crime Information
Center/National Crime Information Center (“FCIC/NCIC”) criminal records check. Any employee not
meeting this requirement will not be permitted to work at any City facility.
2.11 SUB-CONTRACTORS
If the Respondent proposes to use sub-contractors in the course of providing these services to
the City, this information shall be a part of the RFQ response, questionnaire form. Such information
shall be subject to review, acceptance and approval of the City, prior to any contract award. The
City reserves the right to approve or disapprove of any subcontractor candidate in its best interest
and to require Contractor to replace subcontractor with one that meets City approval.
Respondent shall ensure that all of Contractor’s subcontractors perform in accordance with the
terms and conditions of this Contract. Contractor shall be fully responsible for all of Contractor’s
subcontractors’ performance, and shall be liable for any of Contractor’s subcontractors’ non-
performance and all of Contractor’s subcontractors’ acts and omissions. Contractor shall defend, at
Contractor’s expense, counsel being subject to the City’s approval or disapproval, and indemnify
and hold harmless the City and the City’s officers, employees, and agents from and against any
claim, lawsuit, third-party action, or judgment, including any award of attorney fees and any award
of costs, by or in favor of any Contractor’s subcontractors for payment for work performed for the
City.
A copy of the proposers’ and Subcontractors' Licenses shall be enclosed with each proposal.
2.12 METHOD OF AWARD – SPOT MARKET QUOTES
Respondents who meet the pre-qualification requirements as listed in Section 3, Group Pre-
qualification Criteria, and based on the evaluation of information provided under Section 4, “Bid
Submittal Form”, will be deemed pre-qualified to participate in future spot market quotation
submittals. For quoting purposes, the City intends to provide the vendors the specifications of the
staging requirements at a minimum of 21 days prior to the event. In some instances, the
specifications may not be available until less than 21 days to the event, however the Request for
Quotes will be issued to the vendors as soon as it’s available. Once quotes have been submitted
the City will not only select for award the lowest quote, but will also take into consideration past
performance, reputability with the City, the quality assessment of the equipment proposed, and
other similar factors that the City deems to be in its best interest. The vendor’s quote shall include
all labor including set-up and tear down, equipment, materials, transportation, accommodations
City of Sunny Isles Beach |Request for Qualifications No. 19‐02‐02 15
and insurance. Vendors must give both unit price and extended total. In the case of a discrepancy
in computing the amount of the amount, the unit price quoted will govern.
For identified events, the Scope of Work (SOW) may require a mandatory site visit before
submitting a detailed price proposal. The purpose of such required visit will be to become familiar
with conditions in work area which may in any manner affect the work to be performed or affect
the cost of the project. Pre-qualified vendors that are notified of this requirement will be expected
to carefully examine any/all drawings and specifications and to become thoroughly aware regarding
any and all conditions and requirements that may in any manner affect the work to be performed
under the contract. No additional allowances will be made because of lack of knowledge of these
conditions.
2.13 DEPOSITS/PAYMENT METHOD
Upon the vendor’s request and subject to City approval, the City may pay up to a 50% deposit
upon Purchase Order award. Completion of work shall be clearly defined by the City user
department on each spot market request. Awarded vendor(s) shall submit a proposal that reflects
the total value of the specific project. The City reserves that right to request and receive
documentation of payments to all suppliers and subcontractors used in a project awarded under
this contract. It will be the awarded vendor responsibility to resolve payment and
performance issues with subcontractor(s). The awarded vendor must certify that the invoices
submitted for payment are only for actual costs directly attributable to the services authorized
by the City. Prices quoted shall be firm-fixed, not-to-exceed pricing. Price proposal shall be
inclusive of all such expenses needed for the stage production operation of the event.
Final payment will only be made after the completion of the event to the satisfaction of the City.
The City may withhold a reasonable amount from the final invoice for failure to meet the specified
delivery requirements of the event.
2.14 SHIPPING TERMS
If applicable, all vendors shall quote prices based on F.O.B. Destination and shall hold title to the
goods until such time as they are delivered to, and accepted by, an authorized vendor
representative. On the basis of these shipping terms, the vendor awarded shall be considered
responsible for filing, processing, and collecting all damage claims against the shipper or their
authorized agent. The City reserves the right to substitute the delivery location at any time.
2.15 CERTIFICATIONS, LICENSES, PERMITS AND FEES
The vendor shall furnish all required certifications and applicable licenses to demonstrate the
capacity to provide the required services to be furnished to the City, such as Entertainment
Technician Certification Program in: Rigger-Theatre, Entertainment Electrician and/or Portable
Distribution Technician. Such copies must be provided with proposal and updated annually.
The vendor shall also obtain and pay for all licenses, permits and inspection fees required
City of Sunny Isles Beach |Request for Qualifications No. 19‐02‐02 16
for projects issued; and shall comply with all laws, ordinances, regulations and building code
requirements applicable to the work contemplated herein. Damages, penalties and or fines
imposed on the City or the vendor for failure to obtain required licenses, permits or fines shall be
borne by the vendor. City of Sunny Isles Beach representatives reserve the right to demand safe
working loads, deny installation, demand removal of questionable equipment and/or require
appropriately qualified personnel to install or remove such equipment.
2.16 DEFICIENT WORK BY VENDOR
The Vendor selected shall promptly correct any apparent and latent deficiencies and/or defects in
work, and/or any work that fails to conform to the City’s documents regardless of project
completion status. All corrections shall be addressed immediately and mitigated after such rejected
defects, deficiencies, and/or non-conformances are verbally reported to the awarded vendor by
the City's project administrator, who may confirm all such verbal reports in writing. The awarded
vendor shall bear all costs of correcting such rejected work. If the awarded vendor fails to correct
the work within the period specified in the notice, the City shall place the vendor in default, obtain
the services of another vendor to correct the deficiencies, and charge the incumbent vendor for
these costs; either through a deduction from the final payment owed to the vendor or through
invoicing. If the vendor fails to honor this invoice or credit memo, the City may terminate the
vendor from the contract for default.
2.17 TERMINATION FOR CONVENIENCE
This agreement may be terminated immediately by the City without cause upon written notice to
the Contractor. In the event of such, a termination without cause, the Contractor shall be
compensated for all services performed to the City’s satisfaction and prior to termination.
2.18 PROTECTION OF PROPERTY
The vendor shall take extra precaution to protect all property while conducting services. Any
damage done by the vendor to City property shall be corrected to its original or better state, and
shall be corrected to the satisfaction of the Contract Manager or designee.
2.19 RELEASE OF LIABILITY
The Respondent shall release and discharge the City of Sunny Isles Beach from any and
all liability for loss of merchandise, goods, equipment or other property of the respondent or his
agents if lost, damaged, or destroyed by fire, theft, rain, water, storm, riot, civil
disobedience, vandalism, or any other cause(s).
2.20 PROHIBITION AGAINST CONTRACTING WITH SCRUTINIZED COMPANIES
Pursuant to Florida Statutes Section 217.4725, contracting with any entity that is listed on the
Scrutinized Companies that Boycott Israel List or that is engaged in the boycott of Israel is
prohibited. Contractors must certify that the company is not participating in a boycott of Israel.
Any contract for goods or services of One Million Dollars ($1,000,000) or more shall be
City of Sunny Isles Beach |Request for Qualifications No. 19‐02‐02 17
terminated at the City’s option if it is discovered that the entity submitted false documents of
certification, is listed on the Scrutinized Companies with Activities in Sudan List, the
Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or has been
engaged in business operations in Cuba or Syria after July 1, 2019. Any contract entered
into or renewed after July 1, 2019 shall be terminated at the City’s option if the company is listed
on the Scrutinized Companies that Boycott Israel List or engaged in the boycott of Israel.
Contractors must submit the certification that is attached to this agreement. Submitting a false
certification shall be deemed a material breach of contract. The City shall provide notice, in writing,
to the Contractor of the City’s determination concerning the false certification. The Contractor shall
have ninety (90) days following receipt of the notice to respond in writing and demonstrate that
the determination was in error. If the Contractor does not demonstrate that the City’s
determination of false certification was made in error, then the City shall have the right to
terminate the contract and seek civil remedies pursuant to Florida Statute Section 215.4725.
2.21 PUBLIC RECORDS
IF THE SUCCESSFUL PROPOSER HAS QUESTIONS REGARDING
THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO
THE SUCCESSFUL PROPOSER’S DUTY TO PROVIDE PUBLIC
RECORDS RELATING TO THIS AGREEMENT, CONTACT THE
CUSTODIAN OF SUNNY ISLES BEACH PUBLIC RECORDS AT
CITY OF SUNNY ISLES BEACH 18070 COLLINS AVENUE,
SUNNY ISLES BEACH, FL 33160. THE CITY CLERK’S OFFICE
MAY BE CONTACTED BY PHONE AT (305) 792-1703 OR VIA
EMAIL AT MBetancur@sibfl.net.
2.22 EXCEPTIONS TO RFQ
The vendor must clearly indicate any exceptions they wish to take to any of the terms in this RFQ,
and outline what, if any, alternative is being offered. All exceptions and alternatives shall be
included and clearly delineated, in writing, in the Proposal. The City, at its sole and absolute
discretion, may accept or reject any or all exceptions and alternatives.
END OF SECTION
City of Sunny Isles Beach |Request for Qualifications No. 19‐02‐02 18
Section 3
Scope of Services / Technical Specifications
3.1 SCOPE OF SERVICES
The City of Sunny Isles Beach, Florida ("City"), is requesting Statements of Qualifications with the
intention to select multiple qualified respondents (“Respondent or Vendor”) interested in
performing the professional services described in this RFQ. The successful vendor(s) must be
available to deliver all required equipment and perform all required duties for multiple events either
for one day or multiple events in consecutive days outside of normal business hours, including
evenings and weekends. It is required that the awarded vendors will be able to provide at a
minimum, all the primary services listed below. Vendors may also provide information on other
services offered. Services will include professional concert production services, including but not
limited to stage, audio/visual, lights and artist-specific backline. Services also include professional
sound and lighting operators and sound engineers as well as production supervisors. The vendor
agrees to contract with the City to provide all necessary labor, supervision, machinery, tools,
equipment, transportation, apparatus, supplies and other means to do all the work and furnish all
the materials specified in the request for quotes. The City reserves the right to schedule and require
pre-qualified vendors to visit City facilities as a basis for eligibility to participate in the spot market
process. Employees of the respondent firm CANNOT consume or be under the influence of alcohol
and/or drugs while on-site.
Vendors that meet or exceed the qualification requirements outlined in the solicitation may be pre-
qualified under the following groups:
Group 1: Large scale stage production services (defined by the need for audio, projection
services and lighting, with related rigging and trussing).
Group 2: Medium or small scale portable stage production services for audio and lighting, not
requiring rigging and trussing.
Scope of services may include but is not limited to:
• Assist with the development of production management and set design, including scenic
design and construction
• Oversee all production coordination before event and execution during event
• Provide all rental equipment necessary for event
• Ability to coordinate delivery and staging of all materials within limited timeframe
• Provide personnel to set-up and remove all rental equipment
If the respondent proposes to use sub-contractors in the course of providing these services to
City of Sunny Isles Beach |Request for Qualifications No. 19‐02‐02 19
the City, this information shall be a part of the bid response, questionnaire form. Such information
shall be subject to review, acceptance and approval of the City, prior to any contract award. The
City reserves the right to approve or disapprove of any subcontractor candidate in its best interest
and to require Contractor to replace subcontractor with one that meets City approval.
3.2 GROUP PRE-QUALFICATION CRITERIA
The vendor shall hold appropriate occupational licenses and/or other certification required for the
applicable service/work being performed. The Contractor shall fully comply with Federal and State
laws, City and Municipal ordinances and regulations in any manner affecting the performance of
work. These licenses must be valid throughout the contract. A copy must be provided with proposal
and updated annually.
The stage production installations and operations shall be in accordance with all national,
state, and local safety codes. The vendor shall indicate if their employees are certified in
installing and/or operating equipment by OSHA standards and if they have Entertainment
Technician Certification in their field of expertise including: Rigger-Theatre, Entertainment
Electrician, and/or Portable Distribution Technician. The Contractor shall ensure that the
operator of equipment must be certified. Respondent must have at least five years
minimum of experience with professional commercial theatrical audio, lighting and video
systems.
City of Sunny Isles Beach representatives reserve the right to demand clarification of safe working
loads, deny installation, demand removal or questionable attachments and/or require appropriately
qualified personnel to install or remove such attachments.
3.3 SAMPLE EVENT REQUIREMENTS:
An example of the requirements needed for a Group 1 event is incorporated in Exhibit C, Sample
Rider Agreement. Additional events may be added throughout the year as needed. In addition
main sites may also be subject to change with future City improvements. The main sites for large
scale events are Heritage Park, 19200 Collins Avenue, and Gateway Park, 151 Sunny Isles
Blvd (as shown in Exhibit 1). These two sites have permanent stages. Small scale events may be
hosted at these two main sites or at other City facilities that do not have built in stages.
Specifications for the two main sites are as follows:
Heritage Park Stage
• Stage dimensions: 88ft wide x 21ft deep x 11ft10in high
• House power:
400 amp 3 phase service
Connections are cam locks with ground and neutral reversed
• Sound and lighting:
There is no light or sound system available at Heritage Park.
City of Sunny Isles Beach |Request for Qualifications No. 19‐02‐02 20
Audio points: None
Lighting points: None
Rig points: None
Gateway Park Stage
• Stage Dimensions: 55’wide x 35’ deep x 4’high
• House power:
(2) 200 amp 3 phase panel
(1) 400 amp 3 phase panel
Connections are cam locks with ground and neutral reversed
• Sound and lighting:
There is no light or sound system available at Gateway Park.
Audio points:
2 brackets on the stage rights and stage left sides of the downstage edge or the stage
ceiling
Each bracket has two rig points
Each rigging point is rated at 2000 lbs./total 4000 lbs. per bracket
Lighting points:
21 total
Located on I-beams in stage ceiling
Each point is rated at 1000 lbs.
3.4 DAY OF EVENT
The event dates will be specified on the request for quotes. The awarded vendor (applicable to
Part B) shall also be available to accommodate contracted service on an alternate date and/or time
as pre-agreed to per the individual event work order, should the event be rescheduled due to
weather or other unforeseen circumstances (no guarantee event will be re-scheduled). The
awarded vendor must be all set up, and ready for services according to the specifications as pre-
agreed to per individual event order.
3.5 RESPONSE TIME
The awarded vendor shall arrive at the site by the indicated time on the Request for Quotes
specifications. Vendor shall assess the Request for Quotes and if the vendor is unable to meet their
obligation after being award a PO, the proposer shall immediately call/email the requesting
department to notify them that they cannot honor their award.
3.6 STORAGE/SECURITY OF EQUIPMENT
The City may provide security guards when the event is multi-day, however the respondent will be
fully responsible for the temporary storage (not provided by City) and security of their equipment
City of Sunny Isles Beach |Request for Qualifications No. 19‐02‐02 21
per event complying with all provisions of applicable building, zoning, environmental and ADA
regulations sufficient to store all their equipment. The City will not be responsible for loss or damage
of equipment.
3.7 CLEANLINESS
All unusable materials and debris shall be removed from the premises at the end of each event
unless stated otherwise on the contract. Upon final completion, the selected vendor shall
thoroughly clean up all areas where work has been performed. All materials shall be
disposed of in the appropriate manner, as required by law.
END OF SECTION
City of Sunny Isles Beach |Request for Qualifications No. 19‐02‐02 22
Section 4
Evaluation Process
4.1 Review of Proposals For Responsiveness
Each qualification statement will be reviewed to determine if the proposal is responsive to
the submission requirements outlined in the solicitation. A responsive proposal is one
which follows the requirements of this solicitation that includes all documentation, is
submitted in the format outlined in this solicitation, is of timely submission, and has the
appropriate signatures as required on each document. Failure to comply with these
requirements may result in the proposal being deemed non-responsive. The contract will
be awarded to the most qualified vendor(s) whose proposal best serves the interest of and
represents the best values to the City in conformity with Section 62-8 of the Code of
Ordinances of the City of Sunny Isles Beach.
4.2 Qualifications
Responses will be evaluated on the criteria listed below.
Technical Qualifications
1. Company experience providing stage, audio, video and lighting equipment and
services
2. Reviews received from references and other research
3. Resources and Availability (Equipment and staff)
4. Firm’s Financial Stability
5. Applicable licenses and certifications
4.2.1 MINIMUM REQUIREMENTS
In order to be considered responsive, Proposers shall, at a minimum, demonstrate
compliance with the following Pre-Qualification Criteria in their proposal. All
requested documentation and/or information shall be provided in the Proposal to
confirm that the vendor has satisfied the Prequalification Criteria in order to be
properly evaluated as listed herein. Proposers failing to meet these requirements
shall be deemed non responsive. The Proposer shall, at the time of Proposal
submittal, time of award, and throughout the duration of the Contract, continue
to meet the following Pre-qualification Criteria requirements as stated in the
Solicitation Documents.
Proposers must have, as a prime contractor, a minimum of 5 years of
experience in show production.
City of Sunny Isles Beach |Request for Qualifications No. 19‐02‐02 23
4.3 Oral Presentations / Interviews
Upon completion of the initial criteria evaluation, the City will elect to shortlist all qualified
proposals and may proceed with conducting oral presentation(s) with the Proposer(s)
which the City Manager or designee deems to warrant further consideration. Should the
City require such oral presentation(s), the Respondent(s) will be notified seven (7) days in
advance of appearing before the City Project Manager(s). The Respondent’s Project
Manager shall be the sole presenter. The City also reserves the right to request additional
materials of Proposers, including, but not limited to, financial statements, etc. Upon
completion of oral presentation(s) and/or facility site visits, the City will re-evaluate the
proposals remaining in consideration based upon the written documents combined with
the oral presentation(s) and/or facility site visits.
4.4 Negotiations (Part B)
The City may award a contract on the basis of initial quotes received, without discussions.
All request for quotes will have a deadline of when quotes are to be submitted to the end-
user; only the quotes submitted within the deadline will be reviewed for award. Therefore,
each initial quote should contain the vendor’s best terms from a monetary and technical
standpoint.
Notwithstanding the foregoing, if the City and said vendors cannot reach agreement on a
contract, the City reserves the right to terminate negotiations and may, at the City
Manager’s or designee’s discretion, begin negotiations with the next lowest responsible
and responsive proposer. This process may continue until a contract acceptable to the City
has been executed or all proposals are rejected. No Proposer shall have any rights against
the City arising from such negotiations or termination thereof.
Any Proposer recommended for negotiations may be required to provide the following to
the City:
a) Its most recent certified business financial statements as of a date not earlier than the
end of the Proposer’s preceding official tax accounting period, together with a
statement in writing, signed by a duly authorized representative, stating that the
present financial condition is materially the same as that shown on the balance sheet
and income statement submitted, or with an explanation for material change in the
financial condition. A copy of the most recent business income tax return will be
accepted if certified financial statements are unavailable.
b) Information concerning any prior or pending litigation, either civil or criminal, involving
a governmental agency or which may affect the performance of services to be
rendered herein, in which the Proposer, any of its employees or subcontractors is or
has been involved within the last three years.
END OF SECTION
City of Sunny Isles Beach |Request for Qualifications No. 19‐02‐02 24
Section 5
Proposal Format
5.0 FORMAT
Proposers must submit (1) original and four (4) copies of the Proposal. The original
Proposal must contain an original signature. Be sure that the individual signing the Proposal is
authorized to commit the Proposer's organization to the Proposal as submitted. Each page of the
Proposal should state the name of the Proposer, the RFQ number, and the page number. The City
reserves the right to request additional data or material to support Proposals. All material submitted
in response to the RFQ will become the property of the City. In addition, the vendor must indicate
for which production group they intend to be pre-qualified for, either Group 1 and/or Group 2,
however award of the pre-qual pool, if any, will be subject to City’s discretion.
LABEL EACH SECTION AS NUMBERED
The proposal must be in the following format.
1. Company Information
In response to this RFQ, all vendors must provide the following:
Name of Agency/Company (including any "Doing Business As" names)
Internet Web Site Address (if any)
Details of Entity Business Structure (Corporation, Partnership, LLC)
Date Founded
Contact information, such as telephone number, email address, company
locations and email address
List of any outstanding litigation that would threaten the viability of the firm or
the performance of this contract
Proof of insurance
Provide a history of any Criminal or Civil Litigation for a five‐year (5) period of
time immediately preceding this Request for Proposal
Vendor’s payment billing terms
2. Qualifications
Proposer’s relevant experience, qualifications and past performance
An explanation of why the vendor is the best qualified to perform the contract
and demonstrate its qualifications including an item-by-item disclosure outlining
how the firm meets or exceeds the requirements of this RFQ.
As applicable, photos of various props/equipment/stage furnishing owned by
your firm. Video and photos may be provided as a web link or saved on a CD or
USB flash drive. CDs/USB flash drives must be received by Purchasing along with
your proposal. Note: CDs and USB flash drives will not be returned to Proposers.
Event list demonstrating the minimum required experience and shall include, at
City of Sunny Isles Beach |Request for Qualifications No. 19‐02‐02 25
minimum: The name, address, and phone number of the owner or owner’s
representative familiar with the work. Specifically list any events, either complete
or underway, that are located in Miami-Dade, Broward or Palm Beach, Florida
Counties.
A list of all events currently under contract, with the owner and the base bid cost.
Provide a list of owned stage production equipment.
What percentage of work is usually subcontracted to a third party?
Indicate the number of years of experience in concert production.
List 10 major musical concerts for which your company provided production
services. Include name of headliner, venue location and date (month/year).
3. Staffing
Relevant experience and qualifications of key personnel, including key personnel of
subcontractors, that will be assigned to this project and experience and qualifications of
subcontractors. Resumes of each person should be provided with emphasis being given
to their experience, track record and training in similar work. The following information must
also be included:
• The size and experience of the company staff pool from which staff assigned to
the management contract can be drawn.
The composition of the staff team should include:
The names of the employees in the area responsible for this contract
Their function in the company.
The name of the person who will be responsible for the coordination of work.
Experience and qualifications of staff and satisfactory record of performance
of staff
Identify all major sub-contractors and their responsibilities.
4. Approach / Methodology
Proposers approach methodology to providing the services requested in this solicitation:
Suitability of the methodologies and approaches used in achieving tasks
Overall organization to completing the project
Ability to meet desired timelines and deadlines. How many days’ notice will your
firm need the event specifications in efforts to quote and have the equipment
available for operation?
Work plan explaining how they intend on meeting our event requirements
5. References
Each Proposer must submit a list of three (3) references of Current and Past Customers,
preferably government agencies of which they have provided services similar in scope
and size of those described herein. No staff at the City of Sunny Isles Beach staff shall be
listed as a reference.
Each Reference must be supplied on Client’s Letterhead
City of Sunny Isles Beach |Request for Qualifications No. 19‐02‐02 26
Each Reference letter must be signed with contact person and phone number.
Local References are preferred.
The City retains the right to request any additional information pertaining to the Proposer's
ability, qualifications, and procedures used to accomplish all work under the contract as it
deems necessary to ensure safe and satisfactory work.
6. Contract Forms
All completed contract forms
City of Sunny Isles Beach |Request for Qualifications No. 19‐02‐02 27
RESPONDENT QUESTIONNAIRE
1. COMPANY NAME AND TYPE OF ORGANIZATION:
2. NAME AND TITLE OF AUTHORIZED CONTRACT SIGNER(S):
3. ADMINISTRATIVE PERSONNEL: LIST NAMES, EMAIL AND PHONE NUMBER OF
ADMINISTRATIVE PERSONNEL WHO WILL ACTIVELY MONITOR ANY REQUEST FOR
QUOTES THAT IS EMAILED:
4. (FIELD SUPERVISORS): LIST NAME, TITLE AND YEARS OF EXPERIENCE:
5. LIST WORK YOU ARE QUALIFIED TO PERFORM WITH YOUR OWN FORCES:
6. LIST WORK NORMALLY SUBCONTRACTED TO OTHERS:
City of Sunny Isles Beach |Request for Qualifications No. 19‐02‐02 28
7. HOW MANY EMPLOYEES DO YOU CURRENTLY EMPLOY? (LOCALLY AND NATIONALLY)
8. FIVE MOST RECENT CONTRACTS COMPLETED TO DATE: PROVIDE TOTAL STAGING
CONTRACT AMOUNT, YEAR, HOSTED BY, # OF AUDIENCE AND WHETHER THE EVENT
WAS INDOORS OR OUTDOORS.
9. LIST A MINIMUM OF THREE (3) REFERENCES (PROVIDE FIRM NAME, ADDRESS, AND
CONTACT/PHONE/EMAIL) OF CURRENT AND PAST CUSTOMERS, PREFERABLY
GOVERNMENT AGENCIES OF WHICH YOU HAVE PROVIDED SERVICES SIMILAR IN
SCOPE:
City of Sunny Isles Beach |Request for Qualifications No. 19‐02‐02 29
10. WHICH GROUP DOES YOUR FIRM INTEND TO BE PRE-QUALIFIED FOR? GROUP 1
AND/OR GROUP 2? (SUBJECT TO CITY’S DISCRETION.)
11. EXPLAIN YOUR COMPANY’S BACKGROUND CHECK PROCEDURES:
12. EXPLAIN AN EXPERIENCE WHEN YOUR COMPANY WENT ABOVE AND BEYOND FOR A
CUSTOMER:
13. HOW MANY DAYS’ NOTICE WILL YOUR FIRM WANT THE EVENT SPECIFICATIONS, IN
EFFORTS TO QUOTE AND HAVE THE EQUIPMENT AVAILABLE FOR THE EVENT?
14. HAS YOUR FIRM EVER BEEN DEBARRED OR SUSPENDED FROM BIDDING OR
PROPOSING ON A PROCUREMENT PROJECT BY ANY GOVERNMENT ENTITY DURING THE
LAST FIVE (5) YEARS?
ATTACHMENTS:
ATTACH A LIST OF MAJOR EQUIPMENT YOU OWN, INDICATING TYPE, CAPACITY, YEAR,
MANUFACTURER, ETC.
City of Sunny Isles Beach |Request for Qualifications No. 19‐02‐02 30
DELIVER TO:
City of Sunny Isles Beach
City Clerk
18070 Collins Avenue
Sunny Isles Beach, FL 33160
REQUEST FOR
QUALIFICATIONS
SECTION 6
RFQ SUBMITTAL FORMS
OPENING: 2:00 P.M.
3/4/2019
PLEASE QUOTE PRICES F.O.B. DESTINATION, LESS TAXES, DELIVERED IN
CITY OF SUNNY ISLES BEACH, FLORIDA
NOTE: City of Sunny Isles Beach is exempt from all taxes (Federal, State, and Local). Bid price should be
less all taxes. Tax Exemption Certificate furnished upon request.
Issued by: Purchasing Agent
Genesis Cuevas
Date Issued:
2/6/2019
This Bid Submittal Consists of
Pages 30+
Sealed RFQs are subject to the Terms and Conditions of this Request for Qualifications and
the accompanying Submittal. Such other contract provisions, specifications, drawings or other data as
are attached or incorporated by reference in the Bid Submittal, will be received at the office of the City
Clerk at the address shown above until the above stated time and date, and at that time, publicly
opened for furnishing the supplies or services described in the accompanying Bid Submittal Requirement.
19-02-02
Pre-qualification for Stage Production Services on an As-Needed Basis
Purchasing Agent: Firm Name:
Genesis Cuevas
________________________________________
Commodity Code(s):
RETURN ONE ORIGINAL AND FOUR COPIES OF BID SUBMITTAL PAGES AND AFFIDAVITS
FAILURE TO SIGN PAGE 33 OF SECTION 6 RFQ SUBMITTAL WILL RENDER YOUR RESPONSE
NON-RESPONSIVE
City of Sunny Isles Beach |Request for Qualifications No. 19‐02‐02 31
SECTION 6
BID SUBMITTAL FORM:
ACKNOWLEDGEMENT OF ADDENDA
INSTRUCTIONS: COMPLETE PART I OR PART II, WHICHEVER APPLIES
PART I:
LIST BELOW ARE THE DATES OF ISSUE FOR EACH ADDENDUM RECEIVED IN CONNECTION
WITH THIS BID
Addendum #1, Dated
Addendum #2, Dated
Addendum #3, Dated
Addendum #4, Dated
Addendum #5, Dated
Addendum #6, Dated
Addendum #7, Dated
Addendum #8, Dated
PART II:
NO ADDENDUM WAS RECEIVED IN CONNECTION WITH THIS BID
FIRM NAME:
AUTHORIZED SIGNATURE: DATE:
TITLE OF OFFICER:
City of Sunny Isles Beach |Request for Qualifications No. 19‐02‐02 32
BID SUBMITTAL FORM
Stage Production Services on an As Needed Basis
The undersigned Proposer proposes and agrees, if this Bid is accepted, to enter into an agreement with
the City of Sunny Isles Beach to perform and furnish all Services as specified or indicated in the Contract
Documents for the Contract Price and within the Contract Time indicated in this Bid and in accordance with
the other terms and conditions of the Contract Documents.
The Proposer accepts all of the terms and conditions of the Advertisement or Invitation to Bid and
Instructions to Proposers, including without limitation those dealing with the disposition of Bid Security.
This Bid will remain subject to acceptance for 90 days after the day of Bid opening. The Proposers agrees
to sign and submit the Agreement with the Bonds and other documents required by the Bidding
Requirements within ten days after the date of the City’s Notice of Award.
In submitting this Bid, the Proposer represents, as more fully set forth in the Agreement, that:
The Proposer has familiarized himself/herself with the nature and extent of the
Contract Documents, Work, site, locality, and all local conditions and Law and
Regulations that in any manner may affect cost, progress, performance, or
furnishing of the Work.
The Proposer has studied carefully all reports and drawings of subsurface
conditions and drawings of physical conditions.
The Proposer has given the City written notice of all conflicts, errors, discrepancies
that it has discovered in the Contract Documents and the written resolution thereof
by City is acceptable to the Proposer.
This Bid is genuine and not made in the interest of or on behalf of any undisclosed
person, firm or corporation and is not submitted in conformity with any agreement
or rules of any group, association, organization, or corporation; the Proposer has
not directly or indirectly induced or solicited any other Proposers to submit a false
or sham Bid; the Proposer has not solicited or induced any person, firm or
corporation to refrain from Bidding; and Proposer has not sought by collusion to
obtain for itself any advantage over any other Proposers or over the City.
The City and the successful Proposer will establish completion times for each individual Work Item and the
successful Proposer agrees that the work will be completed within the time frames agreed upon and
stipulated in the Notice to Proceed.
City of Sunny Isles Beach |Request for Qualifications No. 19‐02‐02 33
Firm Name:
_____________________________________________________________________________
Street Address:
_____________________________________________________________________________
Mailing Address (if different):
_____________________________________________________________________________
Telephone No. _______________________________Fax No. _________________________
Email Address: _______________________________FEIN No. __/__-__/__/__/__/__/__/__
*“By signing this document the vendor agrees to all Terms
Signature:
__________________________________________________________________
(Signature of authorized agent)
Print Name: _________________________
Title:_________________________________________
THE EXECUTION OF THIS FORM CONSTITUTES THE UNEQUIVOCAL OFFER OF PROPOSER TO
BE BOUND BY THE TERMS OF ITS PROPOSAL. FAILURE TO SIGN THIS SOLICITATION WHERE
INDICATED ABOVE BY AN AUTHORIZED REPRESENTATIVE SHALL RENDER THE PROPOSAL
NON-RESPONSIVE. THE CITY MAY, HOWEVER, IN ITS SOLE DISCRETION, ACCEPT ANY
PROPOSAL THAT INCLUDES AN EXECUTED DOCUMENT WHICH UNEQUIVOCALLY BINDS THE
PROPOSER TO THE TERMS OF ITS OFFER.
City of Sunny Isles Beach |Request for Qualifications No. 19‐02‐02 34
EXHIBITS
Exhibit A ‐ Heritage Park
City of Sunny Isles Beach |Request for Qualifications No. 19‐02‐02 36
Exhibit B - Gateway Park
37
38
39
40
City of Sunny Isles Beach |Request for Qualifications No. 19‐02‐02 41
Exhibit C – Sample Rider
Jazz Fest Overview
Location : Gateway Park (151 Sunny Isles Blvd)
Show Date : TBA
Show time : doors at 6:00pm, Act 1 @ 7pm, ends ~10:30pm
Load in time : Morning of – set and ready for first sound check at 12:00pm
o If need be, can load in night prior, but understand it is an outdoor venue and vendor will
be responsible for covering for weather.
Load out time : after the show – complete load out.
Sound & Backline Overview
Sound requirements
No specific mixing consoles request, just one that is suitable to handle the show needs.
Risers should be rolling so we can move and adjust quickly between acts.
PA should be flown -
o Rig points on the downstage edge are double eye bolts each rated at 2,000lbs, 4,000lbs
total per side.
o Sound limits is 100db at 100’
Front of house is ~100’ from the stage
o There are 3 underground snake pulls from stage left to FOH
Microphones, monitors, stage plots, and backline listed below.
Act #1 - Backline
GUITAR ‐ Musician 1
One (1) Radial JDI passive DI
KEYBOARDS: ‐ Musician 2
One (1) TWO TIER Heavy Duty X keyboard stand or Apex keyboard stand (long arms on bottom)
Eight (8) ¼ inch x 15’ guitar cables
One (1) Drum Throne
One (1) music stand Manhasset style w/ light
Two (2) Radial stereo DIs
Two (2) Powered Keyboard speakers ie; QSC, EV, Mackie
BASS ‐ Musician 3
One (1) Aguilar DB 751 amp
One (1) Aguilar 4 x 10” speaker cabinet
One (1) music stand Manhasset style w/ light
One (1) Radial passive DI
One (1) Heavy duty guitar stand
DRUMS - Musician 4
Yamaha drums
22” kick drum
10” rack tom
14” and 16” floor toms (or ‘hanging’ toms)
2 x 14” x 5" to 6 1/2" snare drums
5 x boom cymbal stands (one being a ‘mini boom’ coming off tom mount‐ if available)
2 x snare stands
1 x DW 5000 kick pedal…and
1 x additional kick pedal (any brand—for back‐up—preferably another DW 5000)
AND, all other appropriate hardware in good working condition…
1 x ‘lowest’ Drum Throne available—(meaning, one that goes down the lowest)
42
no cymbals needed….
preferred drum heads— Remo coated amb. for snares ‐or comparable— coated or clear emperors for tom
batters‐or comparable—Powerstroke 3 or comparable for kick heads….not too picky about heads as long as in
good condition.
1 x drum ‘rug‐ carpet’ 8’ x 8’ , clean
1 x drum monitor stage right (floor tom side)
One (1) music stand Manhasset style w/ light
PERCUSSION ‐ Musician 5
One (1) LP 12” fiberglass conga with fiber skin
One (1) LP 11 ¾” fiberglass conga with fiber skin
One (1) LP 11” fiberglass conga with fiber skin
One (1) LP toy table
One (1) LP set bongos with stand
One (1) LP set timbales
Shakers and bell tree
One (1) Drum Throne
One (1) 12” crash cymbal with heavy duty stand
One (1) 14” crash cymbal with heavy duty stand
One (1) music stand Manhasset style w/ light
Act #2
We are a 6-male a cappella vocal ensemble.
6 vocal microphones, preferably wireless - Shure BETA 58A, comparable or better
6 straight microphone stands
The venue must also provide a capable sound engineer to mix the
event.
Monitors: The group requires 4 stage monitor wedges, each with a discrete mix.
2 of the group members use in- ear monitors. The vocalists will bring their own
earphones but will require 2 wireless receivers and a wireless transmitter system to be
provided by the venue.
Act #3 –
One set of YAMAHA drums (bass, 2 toms, snare and necessary hardware;
drummer will bring cymbals, etc.);
c.Drum riser at least 6” high (minimum size of 8’ x 6’);
d.One 4 x 8 piece of carpet ‐ brown or black in color to cover drum riser;
e.One grand piano, tuned the day of the performance, YAMAHA preferred;
f.One stool for bass player;
g.One small bass amp;
Lighting Requirements
Stage lighting should be flow
o Each rig point is rated at 1,000lbs each.
o Please see attached map for point locations
43
Would like a downstage, mid stage, and upstage truss line to provide a controllable stage wash
and minor lighting effect.
Will need LD to run the show
No backdrop as the stage has a design/logo feature we would like to be shown.
Spot lights
o 3 spot lights w/ operators
o Location : at FOH ~ 100’ from stage
o Will need riser large enough to hold all 3 (plus per operators)
Would like riser 4’ tall
CSIB will provide barricades to go around it.
o Will need to pull power for them from stage
o Will need intercom for operators to speak with FOH & Monitor location
o Would like gels in each – pink, amber, light blue
Video Requirements
2 : LED screens, one on each side of the stage.
o Should be at least 18’ wide by 12’ tall
o Ground supported to where the bottom of the screen is at least 7’ high
o Will be just off the stage to the left and right of it.
Controlled at FOH
o Will need a switcher -
We will have two cameras to plug into the switcher
And also will be providing some content for the screens – logos, video clips, still
panels so will need some kind of play back – PC or something
Video clips will need to feed into the sound system
Will need someone to run the switcher
Additional Requirements
All labor for set, operations/change over, and strike of show
All deliver and transportation fees
IF a fork light or scissor lift is needed, CSIB can provide, we just need to know in advance so
please let us know with quote.
44
City of Sunny Isles Beach |Request for Qualifications No. 19‐02‐02 45
AFFIDAVITS
NON-COLLUSION AFFIDAVIT
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Telephone: (305) 947-0606 Fax: (305) 949-3113
STATE OF FLORIDA )
)
COUNTY OF _____________)
The undersigned being first duly sworn as provided by law, deposes, and says:
This Affidavit is made with the knowledge and intent that it is to be filed with the City of Sunny Isles Beach City Commission and that it will be
relied upon by said County, in any consideration which may give to and any action it may take with respect to this Bid.
The undersigned is authorized to make this Affidavit on behalf of,
_____________________________________________________________
(Name of Corporation, Partnership, Individual, etc.)
a, ________________________________, formed under the laws of _____________
(Type of Business) (State)
of which he is ________________________________________________.
(Sole Owner, Partner, President, etc.)
Neither the undersigned nor any person, firm, or corporation named in above Paragraph 10.2, nor anyone else to the knowledge of the
undersigned, have themselves solicited or employed anyone else to solicit favorable action for this Bid by the City, also that no head of any
department or employee therein, or any officer of the City of Sunny Isles Beach, Florida is directly interested therein.
This Bid is genuine and not collusive or a sham; the person, firm or corporation named above in Paragraph 10.2 has not colluded, conspired,
connived or agreed directly or indirectly with any proposers or person, firm or corporation, to put in a sham Bid, or that such person, firm or
corporation, shall refrain from Bidding, and has not in any manner, directly or indirectly, sought by agreement or collusion, or communication
or conference with any person, firm or corporation, to fix the prices of said Bid or Bids of any other proposers; and all statements contained in
the Bid or Bids described above true; and further; neither the undersigned, nor the person, firm or corporation named above in Paragraph
10.2, has directly or indirectly submitted said Bid or the contents thereof, or divulged information or data relative thereto, to any association or
to any member or agent thereof.
______________________________________________________________________
AFFIANT’S NAME AFFIANT’S TITLE
TAKEN, SWORN AND SUBSCRIBED TO BEFORE ME this _____ day of _______________________, 200_.
Personally Known ________ or Produced Identification ________;
Type of identification ___________________________________
(Affix seal here)
___________________________________
NOTARY PUBLIC (name printed or typed)
DECEMBER 28, 2010
PUBLIC ENTITY CRIMES
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Telephone: (305) 947-0606 Fax: (305) 949-3113
SWORN STATEMENT PURSUANT TO SECTION 287.133(3)(a)
FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES
PUBLIC ENTITY CRIMES
Pursuant to the provisions of paragraph (2) (a) of Section 287.133, Florida State Statutes - "A person or affiliate
who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a
Bid on a Contract to provide any goods or services to a public entity, may not submit a Bid on a Contract with a
public entity for the construction or repair of a public building or public Work, may not submit Bids on leases of
real property to a public entity, may not be awarded to perform Work as a Contractor, supplier, Sub-Contractor, or
Consultant under a Contract with any public entity, and may not transact business with any public entity in excess
of the threshold amount Category Two of Sec. 287.017, FS for thirty six months from the date of being placed on
the convicted vendor list".
THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER
OFFICIAL AUTHORIZED TO ADMINISTER OATHS.
11.1. This sworn statement is submitted to City of Sunny Isles Beach _____________
by____________________________________________________________________________
[print individual’s name and title]
for____________________________________________________________________________
[print name of entity submitting sworn statement]
whose business address is:
_______________________________________________________________________________
_______________________________________________________________________________
and (if applicable) its Federal Employer Identification number (FEIN) is_____________________.
(If the entity had no FEIN, include the Social Security Number of the individual signing this sworn
statement:_________________________________.)
11.2. I understand that a "public entity crime" as defined in Paragraph 287.133(1)(g), Florida Statutes, means a
violation of any state or federal law by a person with respect to and directly related to the transaction of
business with any public entity or with an agency or political subdivision of any other state or with the
United States, including, but not limited to, any Bid or Contract for goods or services to be provided to any
public entity or an agency or political subdivision of any other state of the United States and involving
antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation.
11.3. I understand that "convicted" or "conviction" as defined in Para. 287.133(1)(b), Florida Statutes, means a
finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any
federal or state trail court of record relating to charges brought by indictment or information after July 1,
1989, as a result of a jury verdict, non-jury trial, or entry of a plea of guilty or nolo contendere.
11.4. I understand that an "affiliate" as defined in Para. 287.133(1)(a), Florida Statutes, means:
a.) predecessor or successor of a person convicted of a public entity crime; or
b.) Any entity under the control of any natural person who is active in the management of the entity
and who has been convicted of a public entity crime. The term "affiliate" includes those officers,
directors, executors, partners, shareholders, employees, members, and agents who are active in
the management of an affiliate. The ownership by one person of shares constituting a controlling
interest in another person, or a pooling of equipment or income among persons when not for fair
DECEMBER 28, 2010
market value under an arm's length agreement, shall be a prime facie case that one person
controls another person. A person who knowingly enters into a joint venture with a person who
has been convicted of a public entity crime in Florida during the preceding 36 months shall be
considered an affiliate.
11.5. I understand that a "person" as defined in Para. 287.133(1)(e), Florida Statutes, means any natural
person or entity organized under the laws of any state or of the United States with the legal power to
enter into a binding Contract and which Bids or applies to Bid on Contracts for the provision of goods or
services let by a public entity, or which otherwise transacts or applies to transact business with a public
entity. The term "persons" includes those officers, directors, executives, partners, shareholders,
employees, members, and agents who are active in management of any entity.
11.6. Based on information and belief, the statement which I have marked below is true in relation to the entity
submitting this sworn statement. (Indicate which statement applies.)
____ Neither the entity submitting this sworn statement, nor any of it's officers, directors, executives, partners,
shareholders, employees, members, or agents who are active in the management of the entity, nor any
affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1,
1989.
____ The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners,
shareholders, employees, members, or agents who are active in the management of the entity, or an
affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1,
1989.
____ The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners,
shareholders, employees, members, or agents who are active in the management of the entity, or an
affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1,
1989. However, there has been a subsequent proceeding before a Hearing Officer of the State of
Florida, Division of Administrative Hearings and the Final Order entered by the Hearing Officer of the
State of Florida, Division of Administrative Hearings and the Final Order entered by the Hearing Officer
determined that it was not in the public interest to place the entity submitting this sworn statement on the
convicted vendor list. (Attach a copy of the final order.)
I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER FOR THE
PUBLIC ENTITY IDENTIFIED IN PARAGRAPH 11.1 (ONE) ABOVE IS FOR THAT PUBLIC ENTITY ONLY AND,
THAT THIS FORM IS VALID THROUGH DECEMBER 31 OF THE CALENDAR YEAR IN WHICH IT IS FILED. I
ALSO UNDERSTAND THAT I AM REQUIRED TO INFORM THE PUBLIC ENTITY PRIOR TO ENTERING INTO
A CONTRACT IN EXCESS OF THE THRESHOLD AMOUNT PROVIDED IN SECTION 287.017, FLORIDA
STATUTES, FOR CATEGORY TWO OF ANY, CHANGE IN THE INFORMATION CONTAINED IN THIS FORM.
By:
______________________________________
(Signature)
______________________________________
(Printed Name)
______________________________________
(Title)
Sworn to and subscribed before me this ______ day of_______________________, 20_____, by
__________________________________________________.
(AFFIX NOTARY STAMP HERE) ______________________________________
Signature: Notary Public – State of Florida
______________________________________
Personally Known __________ OR Produced Identification __________
roduced
________________________________ 10/1998
EQUAL OPPORTUNITY /
AFFIRMATIVE ACTION
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Telephone: (305) 947-0606 Fax: (305) 949-3113
EQUAL OPPORTUNITY/AFFIRMATIVE ACTION STATEMENT
The contractors and all subcontractors hereby agree to a commitment to the principles and
practices of equal opportunity in employment and to comply with the letter and spirit of
federal, state, and local laws and regulations prohibiting discrimination based on race,
color, religion, national region, sex, age, handicap, marital status, and political affiliation or
belief.
Signed: ________________________________________
Title: ________________________________________
Firm: ________________________________________
Address: ________________________________________
________________________________________
DECEMBER 28, 2010
CONFLICT OF INTEREST
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Telephone: (305) 947-0606 Fax: (305) 949-3113
CONFLICT OF INTEREST STATEMENT
The award of any contract hereunder is subject to the provisions of Chapter 112, Florida State Statutes. Proposers must
disclose with their Bids, the name of any officer, director, partner, associate or agent who is also an officer or employee of the
City of Sunny Isles Beach or its agencies.
STATE OF FLORIDA
COUNTY OF ___________________
BEFORE ME, the undersigned authority, personally appeared _____________________________, who was duly sworn,
deposes, and states:
18.1. I am the _________________________________________________ of
__________________________________with a local office in _____________________________ and principal office in
_____________________.
18.2. The above named entity is submitting a Bid for the City of Sunny Isles Beach, Bid No. ______________ described
as: Landscape Maintenance Services. The Affiant has made diligent inquiry and provides the information contained in this
Affidavit based upon his own knowledge.
18.3 The Affiant states that only one submittal for the above Bid is being submitted and that the above named entity has
no financial interest in other entities submitting Bids for the same project.
18.4 Neither the Affiant nor the above named entity has directly or indirectly entered into any agreement, participated in
any collusion, or otherwise taken any action in restraints of free competitive pricing in connection with the entity’s submittal for
the above Bid. This statement restricts the discussion of pricing data until the completion of negotiations if necessary and
execution of the Contract for this project.
18.5 Neither the entity nor its affiliates, nor any one associated with them, is presently suspended or otherwise ineligible from
participation in contract letting by any local, State, or Federal Agency.
18.6 Neither the entity, nor its affiliates, nor any one associated with them have any potential conflict of interest due to any
other clients, contracts, or property interests for this project.
18.7 I certify that no member of the entity’s ownership or management is presently applying for any employee position or
actively seeking an elected position with the City of Sunny Isles Beach.
18.8 I certify that no member of the entity’s ownership or management, or staff has a vested interest in any aspect of the City
of Sunny Isles Beach.
18.9 In the event that a conflict of interest is identified in the provision of services, I, on behalf of the above named entity, will
immediately notify the City of Sunny Isles Beach.
Dated this _________ day of _____________________________________, 2019.
_________________________________ _________________________________
AFFIANT Print or Type Name and Title
Sworn to and subscribed before me this _____ day of ______________________, 2019.
Personally Known ________ OR
Produced Identification ________; Type of Identification _________________________
__________________________________
NOTARY PUBLIC STATE OF FLORIDA
DECEMBER 28, 2010
DISPUTE DISCLOSURE
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Telephone: (305) 947-0606 Fax: (305) 949-3113
DISPUTE DISCLOSURE FORM
Answer the following questions by placing a “X” after “Yes” or “No”. If you answer “Yes”, please
explain in the space provided, or on a separate sheet attached to this form.
19.1. Has your firm or any of its officers, received a reprimand of any nature or been suspended by the
Department of Professional Regulations or any other regulatory agency or professional associations within the last
five (5) years?
YES __________ NO __________
19.2. Has your firm, or any member of your firm, been declared in default, terminated or removed from a
contract or job related to the services your firm provides in the regular course of business within the last five (5)
years?
YES __________ NO __________
19.3. Has your firm had against it or filed any requests for equitable adjustment, contract claims, Bid protests,
or litigation in the past five (5) years that is related to the services your firm provides in the regular course of
business?
YES __________ NO __________ If yes, state the nature of the request for equitable adjustment, contract
claim, litigation, or protest, and state a brief description of the case, the outcome or status of the suit and the
monetary amounts of extended contract time involved.
I hereby certify that all statements made are true and agree and understand that any misstatement or
misrepresentation of falsification of facts shall be cause for forfeiture of rights for further consideration of this Bid
for the City of Sunny Isles Beach.
________________________________________ ______________________________________
Firm Date
________________________________________ _______________________________________
Authorized Signature Print or Type Name and Title
DECEMBER 28, 2010
ANTI-KICKBACK
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Telephone: (305) 947-0606 Fax: (305) 949-3113
ANTI-KICKBACK AFFIDAVIT
STATE OF FLORIDA )
)
COUNTY OF ___________ )
I, the undersigned, hereby duly sworn and deposed say that no portion of this sum herein Bid
will be paid to any employees of the City of Sunny Isles Beach or its elected officials as a
commission, kickback, reward or gift, directly or indirectly by me or any member of my firm or
by an officer of the corporation.
By: ________________________________
Title: ________________________________
The foregoing instrument was acknowledged before me this _____ day of
__________________, 20____, by _________________________________________ [name
of person], as __________________________________ [type of authority], for
________________________________ [name of party on behalf of whom instrument was
executed].
AFFIX NOTARY STAMP HERE:
_______________________________
Notary Public – State of Florida
________________________________
Print or Type Commissioned Name
Personally Known __________ OR Produced Identification __________
Type of Identification Produced ________________________________
DECEMBER 28, 2010
CONTRACTOR ANTI-BOYCOTT CERTIFICATION
[PURSUANT TO FLORIDA STATUTE § 215.4725]
I, ___________________, on behalf of _________________________,
Print Name Company Name
certifies that___________________________ does not:
Company Name
1.Participate in a boycott of Israel; and
2.Is not on the Scrutinized Companies that Boycott Israel list; and
3.Is not on the Scrutinized Companies with Activities in Sudan List; and
4.Is not on the Scrutinized Companies with Activities in the Iran Petroleum
Energy Sector List; and
5.Has not engaged in business operations in Cuba or Syria.
________________________________
Signature
________________________________
Title
________________________________
Date