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Home My WebLink AboutReso 2019-2938 RESOLUTION NO. 2019 - 213$ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, APPROVING A THIRD AMENDMENT TO THE AGREEMENT WITH ACADEMY BUS,LLC FOR MOTOR COACH TRANSPORTATION SERVICES, IN AN AMOUNT NOT TO EXCEED SIXTY THOUSAND DOLLARS ($60,000.00), ATTACHED HERETO AS EXHIBIT "A"; AUTHORIZING THE MAYOR TO EXECUTE SAID AGREEMENT; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO EFFECTUATE THIS RESOLUTION;PROVIDING FOR AN EFFECTIVE DATE. WHEREAS,in March 2016,the City issued and advertised Invitation to Bid No. 16-03-01, for Transportation Services—Motor Coach Rental,for which five(5)responses were received,and it was determined that Academy Bus,LLC("vendor")was the lowest responsible,responsive bidder; and WHEREAS, on April 21st, 2016 via Resolution No. 2016-2544 the City Commission awarded Bid No. 16-03-01 and approved an agreement with the vendor in an amount not to exceed $120,000.00 for a two (2) year period; and WHEREAS, on May 17th, 2018, via Resolution No. 2018-2822 the City Commission approved a First Amendment to the Agreement with the vendor thereby exercising its first of three (3) renewal options; and WHEREAS,on January 15th,2019 the City Manager executed a Second Amendment to the agreement with the vendor which increased the hourly rate amount not to exceed $79.67; and WHEREAS, the City, being satisfied with the services provided by Academy Bus, LLC, chooses to exercise its second of three (3) renewal options; and WHEREAS, the City Commission wishes to approve the Third Amendment to the Agreement with Academy Bus,LLC to provide Motor Coach Transportation Services,in an amount not to exceed Sixty Thousand Dollars($60,000.00),bringing the total contract amount not to exceed Two Hundred Forty Thousand Dollars ($240,000.00), attached hereto as Exhibit"A". NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS: Section 1. Approval of Third Amendment. The City Commission hereby approves a Third Amendment to the Agreement with Academy Bus,LLC for Motor Coach Transportation Services for in an amount not to exceed Sixty Thousand Dollars($60,000.00),bringing the total contract amount not to exceed Two Hundred Forty Thousand Dollars($240,000.00),attached hereto as Exhibit"A". R2019 Third Amend to Agmt w Academy Bus.doc Page 1 of 2 Section 2. Authorization of Mayor. The Mayor is hereby authorized to execute said Agreement. Section 3. Authorization of City Manager. The City Manager is hereby authorized to do all things necessary to effectuate this Resolution. Section 4. Effective Date. This Resolution will become effective upon adoption. PASSED AND ADOPTED this 16th day of May 2019. 4 ,..„.,,\ , • George Scholl, Mayor �� AT i S1: o ii `t 4 7:. '`(I'I'I -L. 1 Mauric o B �tai ur, CMC, City Clerk •., 1, .j `7/'i 6 t,'tt 1 APPROVED AS TO FORM AND LEGAL SUFFICIENCY: (///i)d/rX . Edward A. Dion, City Attorney Moved by: C30/4W-StCAMZ- 6OLA*'J Seconded by: COM 14S(ONX V(se+4 44 Vote: Mayor Scholl ✓ (Yes) (No) Vice Mayor Svechin (Yes) (No) Commissioner Goldman _J (Yes) (No) Commissioner Lama (Yes) (No) Commissioner Viscarra (Yes) (No) 82019 Third Amend to Agmt w Academy Bus.doc Page 2 of 2 „� 7lrC THIRD AMENDMENT TO THE AGREEMENT BETWEEN _ -.: THE CITY OF SUNNY ISLES BEACH AND ACADEMY BUS.LLC.- • . � CONTRACT NO.2019-6189 This Third Amendment to the Agreement between the CiTY OF SUNNY ISLES BEACH ("City”)and ACADEMY BUS,LLC.,("Contractor")executed this day of 2019,is made a part of the original Agreement dated June 13,2016,as amended,Contract No. C6 89- 1516-069 ("the Agreement"), attached hereto as Attachment "A", between the City and Contractor, whose Federal Identification# is 26-2277038. The City and Contractor hereby agree as follows: 1. OPTION TO RENEW. The City hereby elects to exercise its second option to renew for one (1)year as set forth in Section 3 of the original Agreement,which is incorporated herein by reference. The effective date of this Third amendment shall commence on June 14, 2019 and shall terminate no later than June 13,2020. The City has a right to exercise one(1)additional one(1)year renewals as per the.original Agreement. 2. ADDITIONAL COMPENSATION. Effective June 14, 2019,the payment to Contractor, is hereby amended to include additional compensation not to exceed Sixty Thousand Dollars (S60,000.00)for Fiscal Year 2019/2020,bringing the total contract amount not to exceed Two Hundred Forty Thousand Dollars(S240,000.00). 3. PROHIBITION AGAINST CONTRACTING WITH SCRUTINIZED COMPANIES. Pursuant to Florida Statutes Section 215.4725, contracting with any entity that is listed on the Scrutinized Companies that Boycott Israel List or that is engaged in the boycott of Israel is prohibited. Contractors must certify that the company is not participating in a boycott of Israel. Any contract for goods or services of One Million Dollars(S 1,000,000)or more shall be terminated at the City's option if it is discovered that the entity submitted false documents of certification, is listed on the Scrutinized Companies with Activities in Sudan List, the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List,or has been engaged in business operations in Cuba or Syria after July 1, 2018. Any contract entered into or renewed after July 1, 2018 shall be terminated at the City's option if the company is listed on the Scrutinized Companies that Boycott Israel List or cringed in the boycott of Israel.Contractors must submit the certification that is attached to this agreement as Attachment"A". Submitting a false certification shall be deemed a material breach of contract. The City shall provide notice, in writing, to the Contractor of the City's determination concerning the false certification.The Contractor shall have ninety (90) days Following receipt of the notice to respond in writing and demonstrate that the determination was in error. if the Contractor does not demonstrate that the City's determination of false certification was made in error, then the City shall have the right to terminate the contract and seek civil remedies pursuant to Florida Statute Section 215.4725. 3. OTHER PROVISIONS REMAIN iN EFFECT. Except as specifically modified herein,all terms and conditions of the original Agreement between the parties dated June 13,2016,as well as the First and Second Amendments shall remain in full force and effect. 4. CONFLICTING PROVISIONS. The terms, statements, requirements, or provisions contained in this Third Amendment shall prevail and be given superior effect and priority over any conflicting or inconsistent terns, statements, requirements or provisions contained in any other document or attachment, including but not limited to Attachment"A". IN WITNESS WHEREOF,the parties hereto have executed this Third,Am_ endment as of the .. . date mentioned above. WITNESS: ACAD r , BUS,L C. imilii Signature BY: �� iv/ ' L I Antonio Ra os,Vice Presid t o ales Print Name ;,- ATTES 'y A 01 i, CITY OF SU.. S BEACH (� 'BY: , , kik f BY: • ',/ ,: _ Mau cib B. :ncur George.I• choll, Mayor r`C'.MC City clerk APPROVED AS TO FORM AND LEGAL UFFICIENCY) � ib,I.:67"\., 1111 BY: .��L�).44��/�L • Department Head Edward A. Dion,City Attorney 2019-6189—ACADEMY BUS.LLC Page 2 szoY i.st City of Sunny isles ::each A F 18070 Collins Avenue Sunny Isles Beach, Florida 33160 44t. (305)947-0606 City Hall F60 r`Tr of svA°'`.%4 305 949-3113 Fax MEMORANDUM TO: The Honorable Mayor and City Commission VIA: Christopher J. Russo, City Manager FROM: Sylvia Flores, Director of Cultural & Community Services DATE: 5/16/2019 Third Amendment to the Agreement with Academy Bus RE: LLC for Transportation Services RECOMMENDATION: It is recommended that the City Commission approve this item for renewal of the agreement with Academy Bus LLC for providing transportation services for our Winter Break, Spring Break, and Summer Camp programs. REASONS: In 2016, the City issued a bid for transportation services, Bid No. 16- 03-01. After review, it was determined that Academy Bus LLC was the lowest responsible, responsive bidder. The City Commission approved entering into an agreement for two years, with three optional one-year renewals. This amendment is to exercise the second option to renew, for the period of June 2019 through June 2020. ADDITIONAL INFORMATION: During the past three years of this agreement with Academy Bus LLC, the vendor has only requested one price increase, based on the latest CPI (Consumer Price Index). That was approved in February 2019. The current rate for transportation services for this agreement is $79.67 per hour. We anticipate spending approximately $52,000 for the year, but our request is for an approval up to $60,000 for any miscellaneous trips or extenuating circumstances that could create longer trip times. 45 • •• FUNDING SOURCE: • Funding is budgeted and available in multiple accounts, including Summer Camp, Lifeguard Camp, Sports Summer Camp, Winter Break Camp, and Spring Break Camp (001-6-572X-608XX-00000). ATTACHMENTS: Description • Resolution • Third Amendment • Item Number: 10.B. 46