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Home My WebLink About2014-0227 Special City Commission Meeting SUMMARY MINUTES Special City Commission Meeting Thursday, February 27, 2014, 5:00 p.m. City of Sunny Isles Beach, Florida ATTENTION ALL LOBBYISTS: CITY LAW REQUIRES YOUR REGISTRATION PRIOR TO ENGAGING IN LOBBYING ACTIVITIES BEFORE CITY STAFF, BOARDS,COMMITTEES OR THE CITY COMMISSION. PLEASE CONTACT THE CITY CLERK FOR FORMS AND ADDITIONAL INFORMATION. AGENDA 1. CALL TO ORDER/ ROLL CALL OF MEMBERS The meeting was called to order by Vice Mayor Aelion at 5:00 p.m. with the following officials present: Mayor Norman S. Edelcup (Absent-out of town) City Manager Christopher J. Russo Vice Mayor Isaac Aelion City Attorney Hans Ottinot Commissioner Jeanette Gatto City Clerk Jane A. Hines, MMC Commissioner Jennifer Levin Deputy City Manager Stan Morris Commissioner George "Bud" Scholl Deputy City Attorney Fernando Amuchastegui 2. PLEDGE OF ALLEGIANCE Action: Assistant City Manager Bill Evans led the Pledge of Allegiance to the flag. Vice Mayor Aelion gave opening remarks noting that Mayor Edelcup is out of town. 3. RESOLUTIONS 3A. A Resolution of the City Commission of the City of Sunny Isles Beach, Florida,Approving an Agreement with GraphPlex Signs to Fabricate and Install Four (4) One-of-a-Kind Monument Signs to be Located at the Intracoastal Parks, in an Amount Not to Exceed $30,740.00, Attached Hereto as Exhibit"A"; Authorizing Waiver of Competitive Bidding Procedures; Authorizing the Mayor to Execute Said Agreement; Authorizing the City Manager to Do All Things Necessary to Effectuate this Resolution; Providing for an Effective Date. Action: City Clerk Hines read the title. City Manager Russo and Assistant City Manager Bill Evans reported and noted a correction on pages 1 and 3 of the Agreement. The date was revised from March 17 to March 15. 2014. Public Speakers: None Vice Mayor Aelion asked if the monument signs are in line with the other monument signs in the City,and City Manager Russo said yes. Commissioner Levin said she is assuming when we first started to get these signs from the Contractor that there was a competitive bidding process, and City Attorney Ottinot said that is correct. Commissioner Scholl moved and Commissioner Gatto seconded a motion to approve the resolution,as amended with the revised date. Resolution No.2014-2208 was adopted by a voice vote of 4-0-1 (Mayor Edelcup absent) in favor. Summary Minutes:Special City Commission Meeting February 27,2014 Sunny Isles Beach,Florida 3B. A Resolution of the City Commission of the City of Sunny Isles Beach, Florida, Approving an Agreement with Landscape Forms for the Manufacture and Delivery of Furniture and Lighting for the Intracoastal Parks, in an Amount Not to Exceed $104,552.70, Attached Hereto as Exhibit "A"; Authorizing Waiver of Competitive Bidding Procedures; Authorizing the Mayor to Execute Said Agreement;Authorizing the City Manager to Do All Things Necessary to Effectuate this Resolution; Providing for an Effective Date. Action: City Clerk Hines read the title. City Manager Russo said this is the company that we have experimented with at Heritage Park with some of their tables because over the years there has been issues with durability with some stuff that has been bought by the City and this equipment seems to stand out amongst the other companies that we have tried. The technicality here is that they do not hold a Florida State Contract, they have a GSA Federal Contract. He said Cultural and Community Services Director Susan Simpson with the help of Assistant City Manager Bill Evans' was able to get the price down even further than the discount on the Contract. City Manager Russo noted the dates were changed as well on pages 1 and 2 of the Agreement, from March 17 to April 30, 2014. Public Speakers: None Vice Mayor Aelion said what we see before us are three (3) bench alternatives (one is the original bench). His concern was that the one selected is too pointed on the arms and it may be a potential hazard for children. Alternative No. 2 is something he would find more agreeable with because of the curvature of the back. Commissioner Gatto said she also likes Alternative No. 2 and it looks to be the lowest cost of all of the options as well. Assistant City Manager Bill Evans said it is the lowest cost but it is also the lowest quality and the lead time in increased by 2 to 4 weeks on that as well. City Manager Russo said there was an option within this company of an armless bench, which is Alternative No. 1. Vice Mayor Aelion said no, in his opinion, because of the children he thinks arms are important on a bench. Vice Mayor Aelion thought Alternative No. 2 looks like what we already have in the City, and CCS Director Simpson said no, they are different. Commissioner Gatto said what she does like about the armless bench is that it has that little meeting in the middle of it so that people won't be sleeping on it. Vice Mayor Aelion asked what is the staff's recommendation, and Assistant City Manager Evans said our recommendation would be the bench that we originally chose. He understands the Vice Mayor's concern but he thinks we can provide at least some type of safety around that large area so that we don't have trip hazards around it. Commissioner Gatto asked if we already have benches like these in place, Assistant City Manager Evans said we have benches not with quite that severe of an angle but we do have hard edges on a lot of our benches. CCS Director Simpson said that same bench is in place in Bal Harbour and other cities have used that bench for 20 years and there has yet to be an incident of any hazard from the arm. Vice Mayor Aelion said then that we are going on record saying that due to the historical perspective of this use of these benches which haven't had any issues come to surface, and so he would go along with it. Commissioner Scholl moved and Commissioner Gatto seconded a motion to approve the resolution,as amended with the revised date. Resolution No.2014-2209 was adopted by a voice vote of 4-0-1 (Mayor Edelcup absent) in favor. 2 Summary Minutes:Special City Commission Meeting Februar) 27,2014 Sunny Isles Beach,Florida 4. ADD-ON: DISCUSSION ITEMS Cultural and Community Services Director Susan Simpson said the City is the sponsor of the FIU Prestige Cultural Series. As a sponsor we are provided with four (4) seats at the luncheon they are hosting on Tuesday,March 4,2014,at the Biscayne Campus. We have four (4) seats and one of them is reserved for the Mayor. She asked each of the Commission if they would like to attend, and Commissioner Scholl said he is available and he will attend. Vice Mayor Aelion, Commissioner Gatto and Commissioner Levin declined as they are not available on that day. Commissioner Scholl noted that Ken Kruger(Kiwanis Foundation of North Dade)was in the audience and his event is coming up soon. CCS Director Simpson said yes, it is"A Feast of the Senses at Sunny Isles Beach" and it will be held on Sunday, March 2, 2014 at the Pelican Park Gym from 5:00 p.m. to 9:00 p.m. 5. ADJOURNMENT Vice Mayor Aelion adjourned the meeting at 5:13 p.m. Respectfully submitted by: Approved by the City Commission on March 20,2014 A Jane A. Hines, MMC, City Clerk Nor an S. Edelcup, Mayor 3 r tis../s�6s City of Sunny Isles Beach 18070 Collins Avenue L Sunny Isles Beach, Florida 33160 W ` T `A, 4� � � (305)947-0606 City Hall (305)949-3113 Fax MEMORANDUM TO: The Honorable Mayor and City Commission VIA: Christopher J. Russo, City Manager FROM: Jane A. Hines, MMC, City CLerk DATE: 3/20/2014 RE: Summary Minutes for the February 27, 2014 Special City Commission Meeting RECOMMENDATION: Attached for your consideration are the Summary Minutes for the February 27, Y rY rY 2014 Special City Commission Meeting. REASONS: N/A ATTACHMENTS: • Summary Minutes Agenda Item No.3C Date 3/20/2014 33