HomeMy WebLinkAboutOrdinance 2014-421 ORDINANCE NO. 2014-
AN RDIN N OF THE A CEO HE CITY COMMISSION OF THE CITY
OF SUNNY ISLES BEACH, FLORIDA AMENDING
ORDINANCE NO. 2013-412; AMENDING THE CITY'S
BUDGET NO. BA1314-03 FOR THE 2013-2014 FISCAL YEAR -
GENERAL FUND, STREET MAINTENANCE &
CONSTRUCTION FUND, BUILDING FUND, CAPITAL FUND,
SPECIAL ASSESSMENTS FUND, 2011 CAPITAL PROJECTS
FUND, 2010 CAPITAL PROJECTS FUND, STORMWATER
FUND AND STORMWATER CAPITAL FUND;
AUTHORIZING THE CITY MANAGER TO DO ALL THINGS
NECESSARY TO IMPLEMENT THE TERMS AND
CONDITIONS OF THIS ORDINANCE; AND PROVIDING FOR
AN EFFECTIVE DATE.
WHEREAS, in accordance with Subsection 200.065 and 166.241, Florida Statutes and
the City Charter, the City Commission adopted the Budget for Fiscal Year 2013-2014 (the
"Budget") by Ordinance No. 2013-412; and
WHEREAS, the City's Finance Director has determined a need to amend the Budget for
audited fund balance from Fiscal Year 2012-2013 to Fiscal Year 2013-2014, carryover projects
from Fiscal Year 2012-2013 to Fiscal Year 2013-2014, Reappropriation of Funds and additional
budgetary needs; and
WHEREAS, the City Commission has determined that it is necessary to amend the
Budget, as set forth in Exhibit "A", based upon the review and analysis provided by the Finance
Director.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE
CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS:
Section 1: Incorporation of Recitals. The foregoing "WHEREAS- clauses are hereby
ratified and confirmed as being true and correct and are hereby made a specific part by this
Ordinance upon adoption hereof.
Section 2: Budget Amendment. The Budget for Fiscal Year 2013-2014 adopted by
Ordinance No. 2013-412 is amended as Amendment No. BA1314-03 to reflect the revisions in
Exhibit "A". All other terms and conditions of Ordinance No. 2013-412 not otherwise amended
by this Ordinance remain in full force and effect.
Section 3: Authorization of City Manager. The City Manager is hereby authorized to take
all actions necessary to implement the terms and conditions of this Ordinance.
Section 4: Effective Date. This Ordinance shall be effective ten (10) days after adoption on
second reading.
02014-Budget Amend BA1314-03 FY 2013-14 Page 1 of 2
PASSED AND ADOPTED on first reading this 2O-`' day of_ # 2014.
PASSED AND ADOPTED on second reading this 2O 'day of Al cA- 2014.
7-
N. man S. Edelcup, Mayor
ATTEST:
' CtIrA
[ILA)
Jane A. Hines, MMC, City Clerk
APPROVE 1 AS 0 FORM
AND A id FICIENCY
Alvz411'.H. " t, Ci y Attorney
VIc.eV\&¼.jb-Moved by: Ae,A tOT)
Second by: Coro bQ GIWCO
VOTE AS FOLLOWS: 5-0
Mayor Edelcup (4 yes (_) no
Vice Mayor Aelion (1If yes (_) no
Commissioner Gatto Ayes ( ) no
Commissioner Levin (oyes O no
Commissioner Scholl ('yes (_) no
02014-Budget Amend BA1314-03 FY 2013-14 Page 2 of 2
BUDGET AMENDMENT
NARRATIVE - ALL FUNDS
BA 1314-03
REASON FOR BUDGET AMENDMENT
GENERAL FUND
A Unanticipated revenue from Chateau Beach LLC for Feast of Senses(10-511-5490)and parks(10-577-5317/5464).
B Donation for camera installation in Atlantic Isles received 11/20/13 for police department equipment cost 110-521-5641).
C Adjustment for final audited fund balance as of September 30.2013.
D Resolution 2014-2082 prior year contract fbr legislative liaison not included in original budget.
E Reclassification of budget between department accounts(does not change department budget in total).
F Reappropriation of$210,000 of prior year unspent$510.372 for upgrade of financial software.
C Appropriate funds to pay for 2012-13 workers compensation audit
II Replacement of chiller not originally budgeted;awarded to Cool Breeze Resolution 2014-2179
I Budget for fuel for police cars does not appear adequate:increasing for fiscal year 2013-14.
J Reappropriation of$11,822.16 for purchase order from prior year for vehicle strobes not carried over BA 1314-02.
K Reappropriation of$14,500 of prior year unspent for data backup equipment not purchased by end of prior year.
L Budget for extended library hours contract was inadequate. Contract increased from$14,000 to$15,350.
M Transfer to Street Construction/Maintenance Fund increased to cover higher actual costs fbr 2013-14.
N Transfer to Capital Projects Fund decreased for amount directly transferred from Special Assessments Fund.
STREET CONSTRUCTION/MAINTENANCE FIND
C Adjustment for final audited fund balance as of September 30,2013.
M Transfer from General Fund increased to cover higher actual costs fur 2013-14.
0 Budget for repairs&maintenance(i.e.streetscaping throughout City)is inadequate to cover higher actual costs.
P Budget for repairs&maintenance of transportation vehicles is inadequate to cover higher actual costs.
Q Budget for fuel for transportation vehicles is inadequate to cover higher actual costs.
R Adjustment for final audited cam:over project balances as of September 30.2013.
BUILDING FIND
C Adjustment for final audited fund balance as of September 30.2013.
S Budget is inadequate to cover higher actual costs.
CAPITAL PROJECTS FUND
C Adjustment for final audited fund balance as of September 30.2013.
N Transfer from General Fund decreased for amount directly transferred from Special Assessments Fund.
R Adjustment for final audited carryover project balances as of September 30,2013.
T Transfer from Special Assessments Fund not originally budgeted,reduced amount necessary from General Fund.
U Transfer out to 2011 Capital Projects Fund not originally budgeted but necessary to balance fund slier audit.
✓ Transfer out to 2010 Capital Projects Fund not originally budgeted but necessary to balance fund alter audit.
SPECIAL ASSESSMENTS FUND
C Adjustment for final audited fund balance as of September 30.2013.
T Transfer to Capital Projects Fund not originally budgeted.reduced amount necessary from General Fund.
2011 CAPITAL PROJECTS FUND
C Adjustment for final audited fund balance as of September 30,2013.
U Transfer in from Capital Projects Fund not originally budgeted but necessary to balance fund after audit.
2010 CAPITAL PROJECTS FUND
C Adjustment for final audited fund balance as of September 30.2013.
R Adjustment for final audited carryover project balances as of September 30.2013.
✓ Transfer in from Capital Projects Fund not originally budgeted but necessary:to balance fund after audit.
STORMWATER FUND
C Adjustment for final audited fund balance as of September 30.2013.
W Transfer Out to Stonnwater Capital Projects Fund increased to cover higher actual costs for 2013-14.
STORMWATER CAPITAL PROJECTS FUND
C Adjustment for final audited fund balance as of September 30.2013.
R Adjustment for final audited carryover project balances as of September 30,2013.
W Transfer In from Stonnwater Fund increased to cover higher actual costs for 2013-14.
Exhibit "A"
BUDGET AMENDMENT
GENERAL FUND
BA 1314-03
AC('T. ORIGINAL CURRENT ADJUSTED
NUMBER ACCT.NAME BUDGET BUDGET INCREASE DECREASE BUDGET
REVENUES
A 10-369-300 Miscellaneous Revenue 20.000.00 20.000.00 40.000.00 60.000.00
B I0-389-400 Donations 5.000.00 5,000.00 8.367.19 13.367.19
C 10-389-900 Fund Balance Forward 12.510.565.00 12.510.565.00 2.792.724.43 15.303.289.43
TOTAL GENERA!.FUND REVENUE 42.911.085.00 42.911.085.00 2,841,091.62 0.00 45,752,176.62
EXPENDITURES
D 10-511-5317 Commission-Prof Services 4.000.00 76.844.00 10.000.00 86.844.00
E 10-511-5401 Commission-Al/Mileage 30.000.00 30.000.00 30.000.00 0.00
E 10-511-5403 Commission-Comm Expense 0.00 0.00 30.000 00 30.000.00
E 10-511-5541 Commission-Dues Subscr 3.000.00 3.000.00 2.000.00 5.000.00
E 10-511-5542 Commission-Tray Conf Mtg 15.000.00 15.000.1)0 2.000.00 13.000.00
A 10-511-5490 Commission-Donations 40.000.00 40.000.00 10,000.00 50.000.00
F 10-513-5643 Finance-ComputerEq>$1K 0.00 0.00 210,000.00 210.000.00
G 10-518-5240 Human Resources-Work Comp 827.00 827.00 30.060.00 30.887.00
B 10-521-5641 Police-Equipment>$1K 5.000.00 91.809.14 8.367.19 100.176.33
E 10-524-5141 CommDev-Holiday Work 2.500.00 2.500.00 1,500.00 1.000.00
E 10-524-5250 CommDev-hemp Staff 0.00 0.00 1.500.00 1.500.00
E 10-525-5250 Parking-Temp Staff 0.00 0.00 2.000.00 2.000.00
E 10-525-5317 Parking-Prof Services 25.000.00 25.000.00 2.000.00 23.000.00
H 10-534-5666 Facil Maint-Other Improvements 90.000.01) 90.000.00 33.950.00 123.950.01)
10-535-5523D Facil Maint-Gas-Police 230.000.00 230.000.00 23.350.00 253.350.00
J 10-535-5642 Facil Maint-Vehicles 0.00 0.00 11.822 16 11.822.16 i
E 10-539-5141) Public Works Adm-Overtime 300.00 300.00 1.500.00 1.800.00
E 10-539-5317 Public Works Adm-Prof Service 100.000.00 100.000.00 500.00 99.500.00
E 10-539-5344 Public Works Adm-HurricPrep 10.000.00 10.000.00 1.000.00 9,000.00
E 10-559-5250 IT-hemp Staff 0.00 0.00 3.500.00 3.500.00
E 10-559-5313 IT-AdminCslPl 25.450.00 25.450.00 5,000.00 20.450.00
E 10-559-5317 IT-Prof Services 5.190.00 5.190.00 1.500.00 6.690.00
E 10-559-5410 IT-Telephone 106.440.00 106.440.00 3.500.00 109.940.00
E 10-559-5462 IT-R&M Equipment 10.000.00 10.000.00 3.500.00 6.500.00
E,K 10-559-5643 IT-Computer Equip>$1 K 116.550.00 126.015.07 14.500.00 1 00.100.83 40.414.24
E 10-559-5643A IT-Computer Equip<$1K 0.00 0.00 100.100.83 100.100.83
L 10-572-5311 CultCommSvc-Other Contracts 14.000.00 14.000.00 1.350.00 15.350.00
E 10-572-5461 CultCommSvc-R&M Vehicles 3.000.00 3.000.00 2.000.00 5.000.00
E 10-572-5462 CultCommSvc-R&M Equipment H.000.00 11.000.00 2.000.00 9.000.00
E 10-573-5463 PCP-R&M Buildings 60.760.00 60.760.00 798.00 59.962.00
E 10-573-5641A PCP-Equipment<-SIK 0.00 0.00 798.00 798.00
E 10-576-5140 Visitor Center-Overtime 1.500.00 I.500.00 600.00 900.00
E 10-576-5250 Visitor Center-Temp Staff 0.00 0.00 1..602.00 1.602.00
E 10-576-5480 Visitor Center-Advertising 1.400.00 1.400.00 1.002.00 398.00
A 10-577-5317 Parks-Prof Services 0.00 0.00 14.000.00 14.000.00
A 10-577-5464 Parks-R&M Grounds 122.125.00 122.125.00 16.000.00 138.125.01)
M 10-800-9111 Transfer Out-Streets Fund 169.330.00 169.330.01) 552.199.49 721.529.49
N 10-800-9120 Transfer Out-Capital Proj Fund 1.500.000.00 1.500.000.00 480.473.69 1.1)19.526.31
C 10-900-9900 Fund Balance-NonSpendable 0.00 0.00 338.469.50 338.469.50
C 10-900-9940 Fund Balance-Unassigned 1.529.253.00 1.159.946.00 2.047.496.97 3.207.442.97
TOTA1.GENERAL FIND EXPENDITURES 42.91 1.085.00 42.91 1.085.00 3.471.566.14 630.474.52 45,752,176.62
BUDGET AMENDMENT
STREET CONSTRUCTION/MAINT FUND
BA 1314-03
ACCT. ORIGINAL CURRENT ADJUSTED
NUMBER ACCT.NAME BUDGET BUDGET INCREASE DECREASE BUDGET
REVENUES
M I 1-381-010 Transfer In from General Fund 169.330.00 169.330.00 552,199.49 721.529.49
C 11-389-900 Fund Balance Forward 204.624.00 204.62400 127.199.49 77.424.51
TOT I.STREET
CONSTRUCTION/MAINT FUND
REVENUE 1.402.356.00 1.402.356.00 552.199.49 127.199.49 1.827.356.00
EXPENDITURES
0 11-541-5464 Streets Maint-R&M Grounds 240.000.00 240.000.00 300.000.00 540.000.00
P 11-574-5461 Transportation-R&M Vehicles 45.000.00 45.000.00 55,000.00 100.000.00
Q 11-574-5523E Transportation-Gas-T ran sp 70.000.00 70,000.00 70,000.00 140.000.00
R 11-600-5685 182 183 Co 2,791.93 2.791.93 14.928.44 17.720.37
C 11-900-9910 Fund Balance- Restricted 50.856.00 48.064.07 14.928.44 33.135.63
TOT'ALSTREET
CONSTRUCTION/MAINT FUND
EXPENDITURES 1.402.356.00 1.402.356.00 439,928.44 14,928.44 1.827.356.00
BUDGET AMENDMENT
BUILDING FUND
BA 1314-03
ACCT. ORIGINAL CURRENT ADJUSTED
NUMBER ACCT. NAME BUDGET BUDGET INCREASE DECREASE BUDGET
REVENUES
C 14-389-900 Fund Balance Forward 727.532.00 727.532.00 223,640.88 951.172.88
TOTAL BUILDING FIND REVENI F 3.251.582.00 3.251.582.00 223,640.88 0.00 3.475.222.88
EXPENDITURES
S 14-515-5410 Building-Telephone 4.680.00 4.680.00 5.300.00 9,980.00
S 14-515-551 I Building-Special Supplies 2.750.00 2.750.00 1.250.00 4.000.00
C 14-900-9910 Fund Balance- Restricted 417.892.00 176.4 40.57 217.090.88 393.531.45
TOT-XL BUILDING FUND EXPENDITURES 3.251.582.00 3.251.582.00 223.640.88 0.00 3.475.222.88
BUDGET AMENDMENT
CAPITAL PROJECTS FUND
BA 1314-03
ACCT. ORIGINAL CURRENT ADJUSTED
NUMBER ACCT. NAME BUDGET BUDGET INCREASE DECREASE BUDGET
REVENUES
N 20-381-010 transfer from General Fund 1.500.000.00 1.500.000.00 480.473.69 1.019.526.31
T 20-381-030 Transfer from Special Assessments 0.00 0.00 480,473.69 480.473.69
(' 20-389-900 Fund Balance Forward 19,089.196.00 19,089.196.00 3.162.645.53 22.251.841.53
TOTAL. CAPITAL PROJECTS
FUND REVENUE 34.109.196.00 34.109.196.00 3.643.119.22 480,473.69 37.271.841.53
EXPENDITURES
R 20-600-561 I Pelican Community Park 0.00 19.058.19 301.460.18 320.518.37
R 20-600-5617 Margolis Park 0.00 194.413.21 522,529.42 716.942.63
R 20-600-5621 Collins Street 100.000.00 100.000.00 74.295.42 174295.42
R 20-600-5622 SI Blvd Street Improvements 0.00 0.00 16.000.00 16.000.00
R 20-600-5651 Emergency Pedestrian Bridge 5.200,000.00 5.293.282.03 927,563.44 6.220.845.47
R 20-600-5656 FPI. Underground 4.800,000.00 5.004.510.50 61.032.00 5.065.542.50
R 20-600-5657 Collins Median 0.00 0.00 6.255.00 6255.00
R 20-600-5662 Bella Vista Park 0.00 0.00 228,706.00 228.706.00
R 20-600-5663 Heritage Park 0.00 5.361.64 501.155.48 506.517.12
R 20-600-5670 Newport Pier 0.00 246.619.78 105.36728 351.987.06
R 20-600-5682 Intracoastal Park-16200 0.00 0.00 82.625.63 82.625.63
R 20-600-5686 Intracoastal Park-16050 0.00 0.00 86.459.56 86.459.56
R 20-600-5693 School Expansion 0.00 0.00 1.600.000.00 1.600.000.00
R 20-600-5694 Public Works Compound 0.00 0.00 17.685.21 17.685.21
R 20-600-5695 Town Center Park 60.000.00 91.41 2.00 309.815.00 -1(11.227.00
R 20-600-5696 Beach Access 0.00 0.00 270.000.00 270,000.00
R 20-600-5697 Intracoastal Park-Arlen House 0.00 13.233.37 448,582.19 461.815.56
U 20-800-9132 Transfer Out to 2011 Cap Proj Fd 0.00 0.00 45,078.19 45,078.19
V 20-800-9135 Transfer Out to 201(1 Cap Proj Fd 0.00 0.00 166.942.85 166.942.85
C 20-900-9910 Fund Balance- Restricted 0.00 0.00 7.678.569.66 7.678.569.66
(' 20-900-9930 Fund Balance-Assigned 11.863.608.00 4.761.888.98 4.761.888,98 0.00
C 20-900-9940 Fund Balance-t:nassigned 5.525.588.00 5.525.5.88.00 5.525.588.00 0.00
TOTAL('APITAl.PROJECTS
FUND EXPENDITURES 34.109.196.00 34.109.196.00 13.450,122.51 10287.476.98 37.271.841.53
BUDGET AMENDMENT
SPECIAL ASSESSMENTS FUND
BA 1314-03
ACCT. ORIGINAL CURRENT ADJUSTED
NUMBER ACCT. NAME BUDGET BUDGET INCREASE DECREASE BUDGET
REVENUES
C 30-389-900 Fund Balance Forward 0.00 0.00 480,473.69 480.473.69
'TOTAL SPECIAL
ASSESSNIENTS FUND
REVENUE 0.00 0.00 480,473.69 0.00 480,473.69
EXPENDITURES
T 30-800-9120 Transfer Out-Capital Proj Fund 0.00 0.00 480,473.69 480,473.69
TOTAL SPECIAL
ASSESSMENTS FIND
EXPENDITURES 0.00 0.00 480,473.69 0.00 480,473.69
BUDGET AMENDMENT
2011 CAPITAL PROJECTS FUND
BA 1314-03
ACCT. ORIGINAL CURRENT ADJUSTED
NUMBER ACCT. NAME BUDGET BUDGET INCREASE DECREASE BUDGET
REVENUES
U 32-381-020 Transfer in from Capital Proj Fund 0.00 0.00 45.078.19 0.00 45.078.19
C 32-389-900 Fund Balance Fonkard 2.327.404.00 2.327.404.00 52.482.19 2.274.921.81
TOTAL 2011 CAPITAL
PROJECTS FUND REVENUE 2.327.404.00 2327.404.00 45.078.19 52.482.19 2,320,000.00
EXPENDITURES
C 32-900-9910 Fund Balance- Restricted 2.327.404.00 2.327.404.00 7.404.00 2.320.000.00
TOT.AL 2011 CAPITA1.
PROJECTS FUND
EXPENDITURES 2,327.404.00 2.327.404.00 0.00 7,404.00 2,320,000.00
BUDGET AMENDMENT
2010 CAPITAL PROJECTS FUND
BA 1314-03
ACCT. ORIGINAL CURRENT ADJUSTED
NUMBER ACCT. NAME BUDGET BUDGET INCREASE DECREASE BUDGET
REVENUES
V 35-381-020 Transfer in from Capital Proj Fund 0.00 0.00 166.942.85 0.00 166.942.85
C 35-389-900 Fund Balance Forward 7.129.997.00 7.129,997.00 315.604.13 6.814.392.87
TOTAL 2010 CAPITAL
PROJECTS FIND REVENUE 7,129.997.00 7,129.997.00 166.942.85 315.604.13 6,981,335.72
EXPENDITURES
R 35-600-5662 Bella Vista Park 0.00 0.00 129.799.85 129.799.85
R 35-600-5663 Heritage Park 0.00 36.54720 163,693.00 200.240.2(1
R 35-600-5682 Intracoastal Park-16200 0.00 15.543.86 1 14.001.00 129.544.86
R 35-600-5686 Intracoastal Park-I6050 0.00 28.043.86 1 19.065.00 147.108.86
R 35-600-5687 Intracoastal Park-16100 0.00 28.493.87 154.376.68 182.870.55
R 35-600-5692 Intracoastal Park-16000 0.00 13.193.87 269.290.53 282.484.40
C 35-900-9910 Fund Balance- Restricted 7,129.997.00 1.098.887.34 1.098.887.34 0.00
TOTAL 2010 CAPITAL.
PROJECTS FIND
EXPENDITI ORES 7,129.997.00 7.129.997.00 950.226.06 1.098.887.34 6,981,335.72
BUDGET AMENDMENT
STORMWATER FUND
BA 1314-03
ACCT. ORIGINAL CURRENT ADJUSTED
NUMBER ACCT. NAME BUDGET BUDGET INCREASE DECREASE BUDGET
REVENUES
C 40-389-900 Fund Balance Forward 708.160.00 708,160.00 107.546.17 600.613.83
TOTAL STORMWATER FIND REVENUE 1.703.160.00 1.703.160.00 0.00 107.546.17 1.595.613.83
EXPENDITURES
W 40-538-9145 Transfer Out to Stor iwater Cap 400.000.00 400.000.00 300M00.00 600.000.0(1
C 40-900-9990 Fund Balance-Net Assets(Ent) 445.958.00 445.958.00 307.546.17 138.41 1.83
TOTA1,STORMWATER FUND EXPENDITURES 1.703.160.00 1.703.160.00 200.000.00 307,546.17 1.595.613.83
BUDGET AMENDMENT
STORMWATER CAPITAL PROJECTS FUND
BA 1314-03
ACCT. ORIGINAL CURRENT ADJUSTED
NUMBER ACCT.NAME BUDGET BUDGET INCREASE DECREASE BUDGET'
REVENUES
C 45-381-040 Transfer In from Stormwater Fund 400.000.00 400.000.00 200,000.00 600.000.00
W 45-389-900 Fund Balance Forward 67.584.00 67.584.00 137.349.70 204.933.70
TOT.A1.STORNIWATER
CAPITAL PROJECTS FUND
REVENUE 539,084.00 539,084.00 337.349.70 0.00 876,433.70
EXPENDITURES
R 45-600-5662 Bella Vista Park 0.00 0.00 119.342.81) 119.342.80
R 45-600-5691 174th Street Drainage 535.000.00 546.250.00 176.000.00 722.250.00
C 45-900-9990 Fund Balance-Net Assets(Ent) 4.084.00 (7.166.00) 42.006.90 34.840.90
TOTAL.STORMW ATER
CAPITAL.PROJECTS FUND
EXPENDITURES 539.084.00 539.084.00 337.349.70 0.00 876.433.70
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,," -Y 'f` s City of Sunny Isles Beach
{ '', 18070 Collins Avenue
`, Sunny Isles Beach, Florida 33160
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, -%0 v.‘ , (305)947-0606 City Hall
' 5 (305)949-3113 Fax
MEMORANDUM
TO: The Honorable Mayor and City Commission
VIA: Christopher J. Russo, City Manager
FROM: Audra K. Curts-Whann, CPA, Finance Director
DATE: 3/20/2014
RE: Budget Amendment to properly record audited fund balance from
Fiscal Year 2012-2013 to Fiscal Year 2013-2014, carryover
projects from Fiscal Year 2012-2013 to Fiscal Year 2013-2014,
reappropriation of funds and additional budgetary needs.
RECOMMENDATION:
Recommend approval of ordinance.
REASONS:
It is necessary to amend the Budget, as set forth in the attachments, based upon
the review and analysis provided by the Finance Director.
ATTACHMENTS:
• Ordinance
• Backup Documentation BA1314-03
• Notice of Public Hearing 2nd Rdg Herald
Agenda Item No.9A
Date 3/20/2014
61