HomeMy WebLinkAboutReso 2014-2214RESOLUTION NO. 2014 - 2_21q
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
SUNNY ISLES BEACH, FLORIDA, PROVIDING IN -KIND SUPPORT
TO THE SUNNY ISLES BEACH KIWANIS CLUB TO SPONSOR
"THE K -KIDS PANCAKE BREAKFAST" A FUNDRAISING EVENT
ON SUNDAY, MAY 4, 2014 FOR USE OF PELICAN COMMUNITY
PARK, IN AN ESTIMATED AMOUNT OF SEVEN HUNDRED FIFTY
DOLLARS ($750.00); AUTHORIZING THE CITY MANAGER TO DO
ALL THINGS NECESSARY TO EFFECTUATE THIS RESOLUTION;
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the K -Kids Club is sponsored by the Norman S. Edelcup K -8 and is a fund-
raising group and leadership building entity who has raised money for the Sunny Isles Beach
Kiwanis Club's "Project Eliminate "; and
WHEREAS, the Sunny Isles Beach Kiwanis Club wishes to sponsor a fundraising event,
"The K -Kids Pancake Breakfast" at Pelican Community Park on Sunday, May 4, 2014; and
WHEREAS, this event will also include face painting, arts and crafts, dancers, and a DJ
with minimal staff to maintain the park and restrooms during the event; and
WHEREAS, the City wishes to provide in -kind support to the Sunny Isles Beach
Kiwanis Club for free use of Pelican Community Park on Sunday, May 4, 2014, for "The K -Kids
Pancake Breakfast" event, in an estimated amount of Seven Hundred Fifty Dollars ($750.00).
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS:
Section 1. Approval of Donation. The City Commission hereby approves the donation of in-
kind support of free use of Pelican Community Park for Sunny Isles Beach Kiwanis Club to
sponsor "The K -Kids Pancake Breakfast" event on Sunday, May 4, 2014, in an estimated amount
of Seven Hundred Fifty Dollars ($750.00).
Section 2. Authorization of City Manager. The City Manager is hereby authorized to do all
things necessary to effectuate this Resolution.
Section 3. Effective Date. This Resolution shall become effective upon adoption.
PASSED AND ADOPTED this 20t" day of March 2014.
i
orman S. Edelcup, Mayor
R2014- Kiwanis K -Kids Pancake Breakfast In Kind Donation Page I oft
ATTEST:
Jane A. Hines, MMC, City Clerk
APPROVW AS TO FORM AND
i LEG FI IENCV
t ' ot, C ty Attorney
Vote: G-0
Mayor Norman S. Edelcup
Vice Mayor Isaac Aelion
Commissioner Jeanette Gatto
Commissioner Jennifer Levin
Commissioner George "Bud" Scholl
Moved by:
Seconded by: l:0 ►� c�
✓ (Yes)
(No)
/(Yes)
(No)
(Yes)
(No)
(Yes)
(No)
(Yes)
(No)
R2014- Kiwanis K -Kids Pancake Breakfast In Kind Donation Page 2 of 2
from 8:00 AM to 12:00 PM
start time end time
on Sunday, May 4, 2014 thru Sunday, May 4, 2014
day date day date
for the purpose of Fundraising event, Pancake Breakfast
type of activity (profitno n- profit)
Deliveries and set up will begin at 8:00 AM
time
Removal of all equipment, structures and rubbish will be completed by:
Estimated attendance
Fees and Charges:
1110
Facility Rental Fee$
City of Sunny Isles Beach
Audio /visual Devices Fee
0
Add'I Service fees
$
TOTAL VALUE
Cultural & Human Services Department
(p) 305.792.1706
\
18115 North Bay Road, Sunny Isles Beach, FL 33160
(f) 305.792.1566
Pelican Community Park Community Center
www.sibfl.net
Facility Use Agreement
This Permit Entitles
Kiwanis Club of North Miami Beach & Sunny Isles Beach
Person or Organization
Address
Street. City, State, Zip Code
Phone Numbers
Home: Business:
Other:
Use of the
First Floor Multi- Purpose Room at Pelican Community
Park
Specific area being used
from 8:00 AM to 12:00 PM
start time end time
on Sunday, May 4, 2014 thru Sunday, May 4, 2014
day date day date
for the purpose of Fundraising event, Pancake Breakfast
type of activity (profitno n- profit)
Deliveries and set up will begin at 8:00 AM
time
Removal of all equipment, structures and rubbish will be completed by:
Estimated attendance
Fees and Charges:
1110
Facility Rental Fee$
700.00
Audio /visual Devices Fee
$ 50.00
Add'I Service fees
$
TOTAL VALUE
$ 750.00
Cleaning Security Deposit
150 Date Received
on Sunday, May 4, 2014
day date
5/4/14, 12:00 PM
date /time
Date received Receipt #
I have read and agree to the terms and conditions indicated on the reverse side.
Applicant Signature:
PCP Approval:
Department Director
Date
uate
Date
0
City of Sunny Isles Beach
\ Cultural & Human Services Department (p) 305.792.1706
18115 North Bay Road, Sunny Isles Beach, FL 33160 (f) 305.792.1566
Pelican Community Park Community Center www.sibfl.net
Facility Rental - Rules & Guidelines
Pelican Community Park has various rooms available for rent in the facility. The rooms are available for a minimum of 4 hours
at a time, and must be reserved at least two (2) weeks in advance of event date. The rental provides you exclusive use of
your designated location during the hours of your rental (with the exception of the playground).
Fees:
Non - Profit /
Each Addtl
Resident*
Non - Resident
For Profit
Hour
Multi- purpose Room (1st Floor)
$400*
$700 1
$1,200
1 $75
Arts & Crafts Room
$300
$550 1
$900
$25
Gym **
$500
$900 1
$1,600
1 $110
Plavaround * **
$200
$400 1
N/A
1 $20
One side of *One Side of Multi- purpose room (Screen side or Kitchen side,
*Promotional Offer Multi- purpose $200 based on availability). Must apply within 30 days of event date (no
FOR RESIDENTS ONLY room (1st Floor) earlier than 30 days prior to event). Priority is given to applications
for rental of the whole Multi- purpose Room.
`* Additional Fees - If you are renting the gymnasium, food cannot be served at your event. Depending on the type of event,
there may be an additional charge in order for park staff to install, clean, and remove the floor covering for your event.
Charges for the floor covering are as follows: $400 for a 4 -hour event, $50 /hr each additional hour.
* ** When renting the playground area for your event, the picnic tables next to the playground area will be reserved. The
playground itself, though, will still be open to the public.
Audio /Visual Devices -
available for rent for additional $50: ❑ Podium & Sound System or Wireless mic
❑ Projector, DVD Player & Screen
Cleaning Security Deposit:
There is a cleaning security deposit required for each event. This deposit of $150 will be returned to the renter after the event
is completed, IF AND ONLY IF the facility is returned clean. The renter is responsible for cleaning up after the activity.
Insurance:
If you are going to have entertainment or catering at your party, the vendors need to have an insurance policy and worker's
compensation.
Criteria
* One million dollar liability insurance certificate must state the following: "City of Sunny Isles Beach" as an additional insured.
* Vendors must have Worker's compensation. If they do not, they must provide a letter on company letterhead stating that
they are not required because they have less than three (3) employees. Letter must also specify date, time and location of
party / event. No rental will be permitted without proper insurance.
* Insurance certificate must be faxed to 305.792.1566 at least two weeks prior to party / event. Parties / events will not take
place without approved insurance. It is the responsibility of the renter and vendor to verify that the insurance has been
approved.
* Clowns, magicians and food vendors that are bringing prepared foods are not required to submit insurance.
General Rules:
All fees must be paid at least two (2) weeks prior to party /event.
Set up and clean up time are included in rental time. These include set up and breakdown of ALL vendors.
Party decorations may not be stapled or taped to walls or ceiling of community center.
All food must be precooked.
No drinking or selling of alcoholic beverages permitted.
It is the responsibility of the renter to supervise all guests, gifts, and supplies.
No animals permitted.
Payment:
Full payment of fees must be made at least two (2) weeks prior to event date. Payment can be made with check, cash or
credit card (Mastercard or Visa). Checks should be made payable to "City of Sunny Isles Beach ". If paying by check, please
provide two checks, one to cover facility rental, and the other to cover cleaning deposit.
Cancellation Policy:
Cancellation of party 48 hours prior to event can receive refund minus $25. No refunds thereafter.
k SONNY Jai �J'
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City of Sunny Isles Beach
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18070 Collins Avenue
Sunny Isles Beach, Florida 33160
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(305) 947 -0606 City Hall
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(305) 949 -3113 Fax
MEMORANDUM
TO: The Honorable Mayor and City Commission
VIA: Christopher J. Russo, City Manager
FROM: Susan Simpson, Cultural & Community Services Director
DATE: 3/20/2014
RE: In -Kind Donation to Kiwanis Club for K -Kids Breakfast Event
RECOMMENDATION:
It is recommended that the City Commission approve the attached resolution to
support the Kiwanis fundraising event, K -Kids Breakfast, with in -kind support in
an estimated amount of Seven Hundred Fifty Dollars ($750.00).
REASONS:
Kiwanis Club of North Miami Beach & Sunny Isles Beach is dedicated to raising
funds to benefit the children of the Sunny Isles Beach community. This
fundraising event, the Pancake Breakfast, is a ticketed event, open to students
and their parents, and is proposed to take place on Sunday, May 4th, from 9am -
11:30am. The estimated in -kind amount is based on a standard four -hour facility
rental (to include time for set -up and breakdown) of the first floor multi - purpose
room at Pelican Community Park. The group has also requested use of our
sound equipment, which is a standard rental option, as well.
ADDITIONAL INFORMATION:
The in -kind donation from the City will include the free use of the facility as well
as the sound equipment for the event.
FUNDING SOURCE:
There is no funding needed for this resolution.
Agenda Item No IOE
Date 3/20/2014
142
ATTACHMENTS:
. Resolution
. Facility Rental Breakdown
Agenda Item No IOE
Date 3/20/2014
143