HomeMy WebLinkAboutReso 2019-2956 RESOLUTION NO. 2019 - Z�
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
SUNNY ISLES BEACH, FLORIDA, APPROVING A
MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY
OF SUNNY ISLES BEACH AND THE AMERICAN FLOOD
COALITION FOR A FLOOD ADAPTATION ASSESSMENT
PILOT PROJECT, ATTACHED HERETO, IN SUBSTANTIALLY
THE SAME FORM, AS EXHIBIT "A"; AUTHORIZING THE CITY
MANAGER TO EXECUTE SAID MEMORANDUM OF
UNDERSTANDING PROVIDED IT IS FIRST REVIEWED AS TO
FORM AS LEGAL SUFFICIENCY BY THE CITY ATTORNEY;
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the American Flood Coalition ("Coalition") is a nonpartisangroup of
political, military, business, and local leaders that have come together to drive adaptation to the
- reality of higher seas, stronger storms, and more frequent flooding; and
WHEREAS, the Coalition is comprised of 56 city and county members who were all
invited to submit an application for a Flood Adaptation Assessment pilot project ("Assessment"),
which will identify flood risks and vulnerabilities, measure exposure to various types of flooding
over time, and stress-test multiple flood mitigation strategies; and
WHEREAS, on May 7, 2019, the City submitted an application in response to the
Coalition's call for submittals for the Assessment; and
WHEREAS, on June 7, 2019, the City, along with the Town of Surfside, was awarded
the Assessment; and
WHEREAS, the City Commission wishes to approve a Memorandum of Understanding
with the American Flood Coalition for a Flood Adaptation Assessment pilot project at no cost to
the City, attached hereto, in substantially the same form, as Exhibit "A".
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS:
Section 1. Approval of Memorandum of Understanding. The City Commission hereby
approves a Memorandum of Understanding with the American Flood Coalition for a Flood
Adaptation Assessment pilot project at no cost to the City, attached hereto, in substantially the
same form, as Exhibit"A".
Section 2. Authorization of City Manager. The City Manager is hereby authorized to
execute said Memorandum of Understanding and to do all things necessary to effectuate this
Resolution.
Section 3. Effective Date. This Resolution will become effective upon adoption.
R2019 MOU W American Flood Coalition Page I of 2
PASSED AND ADOPTED this 18th day • 2019.
(", ,1. , George H. holl, Mayor
`f ATT T:
`3 ;, ' a 1, '.,
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'0 Mauric o.Y eta cur;CMC, City Clerk
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APPROVED AS TO FORM
AND LEGAL SUFFICIENCY
.1/14)B44 42' 11- CNI
Edward A. Dion, City Attorney
Moved by: CCOLbtt61
Second by: QtrA( ctc1E VIsOAa
VOTE:
Mayor Scholl I (Yes) (No)
Vice Mayor Svechin -7—(Yes)(Yes) (No)
Commissioner Goldman —I—(Yes) (No)
Commissioner Lama "— (Yes) (No)
Commissioner Viscarra (Yes) (No)
R2019 MOU W American Flood Coalition Page 2 of 2
DISCUSSION DRAFT
Memorandum of Understanding
Between
American Flood Coalition
and
City of Sunny Isles Beach, Florida
This Memorandum of Understanding (MOU)sets forth the terms and understanding between the
American Flood Coalition and the City of Sunny Isles Beach, Florida ("Municipality")to undertake a Flood
Adaptation Assessment.
Background
As a member of the American Flood Coalition, the Municipality has been provided with the opportunity for
a no-cost pilot project to conduct a Flood Adaptation Assessment using the City Simulator Tool developed
by Atkins("Firm").
The Atkins City Simulator Tool builds a virtual model of a community including buildings and
infrastructure, based on the available GIS data. Once the virtual"city" is built, users simulate the"city'
growing over time. The tool incorporates rainfall forecasts, sea level rise projections, and other disaster
modeling to assess the vulnerability of the municipality to different types of flooding over time. Beyond
inundation depth, trained users can select metrics such as productivity and dollars lost due to flooding,
number of commutes affected, impact on natural assets, and more.
From there, the tool enables users to explore specific adaptation measures including policy and planning
changes, physical countermeasures, and general infrastructure improvements. For example, an
adaptation planning measure may consist of raising the required Finished Floor Elevation (FFE) in certain
areas to 2 feet above the Base Flood Elevation (BFE)or raising a section of coastal roadway. The
American Flood Coalition will work with the Municipality to decide on the set of adaptation measures to
test. Municipalities will build an adaptation scenario, consisting of a series of these measures, which will
be compared to a "do nothing" case across the selected metrics.
Based on this analysis, the municipality will be able to view a set of high-level options to address flood
risk, along with a sense of relative effectiveness. The output of this tool will be provided in an agreed-
upon format and constitutes the Flood Adaptation Assessment. This assessment will provide a
foundation, from which the Municipality can undertake later efforts to engage the community and develop
a roadmap to adapt to changing flood risks.
Roles
For this project, the Municipality and the American Flood Coalition will each designate a representative,
who will interact in the manner described below. The Firm will be responsible for the analysis and creation
of final deliverable.
• Role of American Flood Coalition.The selected representative for the American Flood
Coalition will serve as the Project Manager coordinating team members, ensuring deadlines are
met, and acting as the central point of contact for the project. This representative will also work
with the Municipality to decide exposure thresholds, metrics, and the set of adaptation measures
to test. This selected representative will be Dr. Alec Bogdanoff for the American Flood Coalition.
• Role of the Municipality. The representative from the Municipality will work with the
representative from the American Flood Coalition to provide data and other requested
Municipality information; select adaptation measures, exposure thresholds, and metrics; and
respond to other requests needed by the Firm to complete the assessment. The expected
average time commitment from this representative is 3-4 hours a week. The selected
representative will be XX for the Municipality.
• Role of the Firm. The Firm will be responsible for the analysis and final deliverable. The Firm will
provide a specific representative to be the main point of contact for both the Municipality and
American Flood Coalition. The scope of the work of the Firm has been pre-arranged with the
American Flood Coalition and any changes must be approved by the Municipality, American
Flood Coalition, and Firm.
• Notification of change in representative.All parties will be notified if there is any change in the
representative.
• Responsiveness. It is expected that each representative shall respond to a request of the other
party within 2 business days. Should either representative be unavailable for more than 5
business days, an alternate representative will be designated with all authority as representative.
Activities
This MOU will provide for the expectations of each party, and set a clear understanding of the required
effort, data, and deliverables for each party with the goal of completing the pilot Flood Adaptation
Assessment. This goal will be accomplished by undertaking the following activities:
• The Municipality will provide all data available and needed for the analysis in GIS format,
including, but not limited to:
o Parcels
o Building Footprints
o Digital Elevation Model (DEM)
o Stormwater System
o Wastewater System
o Public Critical Facilities
o Roads and Parking Lots
o Land Use
o Soils
o Zoning plan
o Capital Improvement Projects (CIP)
o Major business areas including ports, airports, Central Business Districts (CBD), etc.
• The Municipality will assist in obtaining the following data in GIS format, from the appropriate
agency or utility:
o Water Supply System
o Power System
o Telecommunications System
• The Project Manager will coordinate with the Municipality and Firm to determine the appropriate
exposure thresholds, metrics (to evaluate benefit), and adaptation planning scenarios.
Deliverable
The firm performing the analysis, in coordination with the American Flood Coalition, will be responsible for
providing the final deliverable.
• Content.The deliverable will include a list of adaptation planningscenarios and associated
P
benefits based on selected metrics, and cost estimates, if available.
•
• Format.This information will be provided as a PowerPoint presentation or different agreed upon
medium that adequately details the results of the analysis. A report will not be provided.
• Sharing. The firm and American Flood Coalition will have the ability to share the deliverable. The
deliverable will be the version approved by the Municipality.
• Testimonial. The Municipality, as appropriate,will be provided with the opportunity to share their
experience, results, and outcomes in written or video format that can be used by all parties,
including the firm.
Timelines and touchpoints
• 6-8 week project duration. Expected project timeline is 6-8 weeks once data has been received
by the Firm, but may adjust based on data availability and responsiveness of the Municipality.
• Project kickoff meeting. Within 3 weeks of signing the MOU for the assessment, the project will
begin with a kickoff meeting. This kickoff will include key stakeholders and senior decision makers
from the Municipality (i.e., Manager, Mayor, and others as needed). This kickoff will also include
the project leads from the Firm and the contact from the American Flood Coalition. During the
kickoff week, slightly greater time from municipal staff(-8 hours)will be needed.
• Average of 3-4 hours of Municipal staff time per week.While the pilot process is largely
conducted by the Firm, an average of 3-4 hours of time per week will be required by the Municipal
representative. Greater time investment will be required during the kickoff, at the midpoint when
adaptation measures are selected, and at the end as the deliverable is finalized.
• Bi-weekly status calls.A bi-weekly status call will be scheduled at the outset of the project and
will continue throughout the project. The selected representative from the American Flood
Coalition and Municipality will be present on the call, along with appropriate staff for both parties,
and the firm performing the analysis, if needed.
Cost
The Flood Adaptation Assessment will be provided to the Municipality at no cost.
Other Considerations
This MOU and project, in no way, precludes the municipality from working with either the Firm or
American Flood Coalition on any other project or activity.
Duration of MOU
This MOU is at-will and may be modified by mutual consent of authorized officials from the American
Flood Coalition and the Municipality. This MOU shall become effective upon signature by the authorized
officials from the American Flood Coalition and the Municipality and will remain in effect until modified or
terminated by any one of the partners by mutual consent. In the absence of mutual agreement by the
authorized officials from American Flood Coalition and the Municipality this MOU shall end on September
30, 2019.
Disclaimer of Liability
All parties (American Flood Coalition, City of Sunny Isles Beach, and Atkins) specifically DISCLAIM
LIABILITY FOR INCIDENTAL OR CONSEQUENTIAL DAMAGES and assume no responsibility or liability
for any loss or damage suffered by any person as a result of the use or misuse of any of the information
or content provided under this Memorandum of Understanding and its deliverables.
Signature Date Signature Date
For: American Flood Coalition For: City of Sunny Isles Beach, Florida
Melissa Roberts Christopher Russo
Executive Director City Manager
1342 Florida Ave NW 18070 Collins Avenue
Washington, DC 20009 Sunny Isles Beach, FL 33160
P: (833)827-5224 P: (305)792-1731
E: melissa@floodcoalition.org E: crusso@sibfl.net
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MEMORANDUM
TO: The Honorable Mayor and City Commission
. VIA: Christopher J. Russo, City Manager
FROM: Kathryn M. Matos,Assistant to the City Manager
DATE: 7/18/2019
Approval of Memorandum of Understanding with
RE: American Flood Coalition for Flood Adaptation
Assessment
ORECOMMENDATION:
Attached for review and approval is a Memorandum of Understanding
with the American Flood Coalition (the Coalition)fora Flood Adaptation
Assessment pilot project at no cost to the City.
REASONS: •
On May 7, 2019, the City submitted an application in response to the
Coalition's call for submittals for a "No-Cost Flood Adaptation
Assessment." On May 16, 2019, the Mayor and City Staff participated
in a conference call with staff from the Coalition to discuss the
submitted application, and on June 7, 2019 the City was notified of
receipt of award, along with the Town of Surfside, for a cooperative,
micro-regional Flood Adaptation Assessment pilot project using the
City Simulator Tool developed by Atkins Global.
ADDITIONAL INFORMATION:
The Coalition is a "nonpartisan group of political,,military, business and
local leaders that have come together to drive adaptation to the reality
of higher seas, stronger storms, and more frequent ent flooding."
The
Coalition is comprised of 56 city and county members who were all
so' invited to submit an application for this assessment, which will identify
226
flood risks and vulnerabilities, measure exposure to various types of
flooding over time and stress-test multiple flood mitigation strategies.
A significant part art of the application submitted highlights the City's past 0
and present efforts to maintain and upgrade the Citywide stormwater
system and, in turn, better control flooding, which likely led to our being
chosen, along with our environmentally conscious neighbor, the Town of
Surfside, for this prestigious award.
ATTACHMENTS:
Description
Resolution (Revised 7/18/19.)
MOU
Item Number: 10.D.
227