HomeMy WebLinkAboutReso 2019-2980 RESOLUTION NO. 2019 - VD
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF SUNNY ISLES BEACH,FLORIDA,RATIFYING AN
AGREEMENT WITH KRONOS INCORPORATED FOR A
STAFF SCHEDULING SOFTWARE, IN AN AMOUNT NOT
TO EXCEED THIRTY-SIX THOUSAND SIX HUNDRED
EIGHTY DOLLARS ($36,680.00), ATTACHED HERETO AS
EXHIBIT "A"; AUTHORIZING THE CITY MANAGER TO
DO ALL THINGS NECESSARY TO EFFECTUATE THE
TERMS OF THIS RESOLUTION; PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS,the City is in need of a software to manage staff scheduling("Software")for its
employees; and
WHEREAS, Cobb County, GA, issued Request for Proposals No. 18-6390 for Workforce
Management Systems and Related Products, Services,and Solutions("RFP")and awarded the RFP
to Kronos Incorporated ("Kronos"); and
WHEREAS,Kronos has expressed their ability and desire to provide the software to the City
pursuant to the pricing terms and conditions offered to Cobb County under Master Agreement No.
18220; and
WHEREAS, pursuant to the City's procurement code provisions, purchases made under
state,county or other governmental contracts,or competitive bids with other governmental agencies
are exempt from the City's competitive bidding procedures; and
WHEREAS,the City wishes to ratify a three(3)year Agreement with Kronos Incorporated
to provide a staff scheduling software application,in an amount not to exceed Thirty-One Thousand
Six Hundred Eighty Dollars ($31,680.00), in addition to an amount not to exceed Five Thousand
Dollars($5,000.00)as a one-time setup fee,bringing the total contract amount not to exceed Thirty-
Six Thousand Six Hundred Eighty Dollars ($36,680.00), attached hereto as Exhibit"A".
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS:
Section 1. Ratification of Agreement. The City Commission hereby ratifies a three (3) year
Agreement with Kronos Incorporated to provide a staff scheduling software application, in an
amount not to exceed Thirty-One Thousand Six Hundred Eighty Dollars($31,680.00),in addition to
an amount not to exceed Five Thousand Dollars ($5,000.00) as a one-time setup fee, bringing the
total contract amount not to exceed Thirty-Six Thousand Six Hundred Eighty Dollars($36,680.00),
attached hereto as Exhibit"A".
Section 2. Authorization of City Manager. The City Manager is hereby authorized to do all
R2019 Kronos Tele Staff Scheduling Page I of 2
attached hereto as Exhibit"A".
Section 2. Authorization of City Manager. The City Manager is hereby authorized to do all
things necessary to effectuate the terms of this Resolution.
Section 3. Effective Date. This Resolution will become effective upon adoption.
PASSED AND ADOPTED this 19th day of Septe• • •019.
Georg- . Scholl, Mayor
ATT I ST
t i34111F7•
•
Mauricio Betaniur, CMC, City Clerk
APPROVED AS TO FORM AND
LEGAL SUFFICIENCY
604kOlt_ rd-MA‘
Edward A. Dion, ity Attorney
Moved by: MAA-10g- Ski-60414
Seconded by: COMIVILSSionkrdz V(Se/
Vote:
Mayor Scholl I (Yes) (No)
Vice Mayor Svechin — (Yes) (No)
Commissioner Goldman (Yes) (No)
Commissioner Lama "_(Yes) (No)
Commissioner Viscarra (Yes) (No)
R2019 Kronos Tele Staff Scheduling Page 2 of 2
NNY�y
SV\wilku:° = AGREEMENT BETWEEN THE CITY OF SUNNY ISLES BEACH
AND KRONOS INCORPORATED
fOPL ..
Cir. N�
° '° CONTRACT NO. C2019-4378
• THIS CONTRAC'jJAL AGREEMENT (hereinafter referred to as the "Agreement") is
made in duplicate, this 2`1 day of iu5c2019, by and between the CITY OF SUNNY ISLES
BEACH, Florida, (hereinafter referred to as "City"), and KRONOS INCORPORATED, a
foreign corporation authorized to do business in the State of Florida (hereinafter referred to as.
"Contractor") whose Federal I.D. # is 04-2640942.
RECITALS
WHEREAS, the City of Sunny Isles Beach is in need of a Contractor for Workforce
Telestaff scheduling software for the City ("Services"); and
WHEREAS,Contractor is a certified and insured company with the necessary experience
to provide the desired Services; and
WHEREAS Cobb County, GA, issued a Request for Proposals, RFP 18-6390 the
procurement was titled "Workforce Management Systems and Related Products, Services and
Solutions" and awarded a contract known as the Master Agreement #18220 to Contractor for
those services for a period of March 18, 2019 through March 17, 2022, with renewal options, to
provide such services; and
WHEREAS, the Citydesires to enter into an agreement with Contractor, using Cobb
gr
County's bid information, to provide the Services described in Attachment "A", attached hereto
and made part hereof, subject to the terms and conditions contained herein; and
WHEREAS, pursuant to the City's procurement code provisions, purchases made under
state, county or other governmental contracts, or competitive bids with other governmental
agencies are exempt from the City's competitive bidding procedures; and
WHEREAS, the City wishes to contract with Contractor to provide the desired Services
as more particularly described in Attachments "A" and "B" for a minimum annual amount of Ten
Thousand Five Hundred Sixty Dollars ($10,560.00), with a onetime implementation fee of Five
Thousand Dollars ($5,000.00).
NOW THEREFORE, in consideration of the promises and the mutual covenants herein
the parties agree as follows:
TERMS
1. RECITALS. The Recitals set forth above are hereby incorporated into this Agreement
and made a part hereof for reference.
2. THE CONTRACT DOCUMENTS. The Contract Documents consist of this Agreement,
as well as the terms and conditions of the Cobb County, GA RFP 18-6390 and resulting Master
Agreement #18220, which are specifically incorporated herein and made a part hereof as
Attachment"A" (hereinafter referred to as "Contract Documents").
Kronos Incorporated
City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
3. SERVICES. Contractor shall provide the services pursuant to the terms and conditions
set forth in the Cobb County, GA's Master Agreement#18220, as more particularly described in
Attachment "A" (hereinafter referred to as "Services"). The Services shall be performed by
Contractor to the full satisfaction of the City. Contractor agrees to furnish all labor and material
in a good and workmanlike and professional manner to perform Services. Contractor agrees to
have a qualified representative to audit and inspect the Services provided on a regular basis to
ensure all Services are being performed in accordance with the City's needs and pursuant to the
terms of this Agreement and shall report to the City accordingly. Contractor agrees to immediately
inform the City via telephone and in writing of any problems that could cause damage to the City's
property, improvements and persons. Contractor will require its employees to perform their work
in a manner befitting the type and scope of work to be performed. In the event that the Contractor
fails to complete the Services pursuant to the terms of this contract and City must undertake the
completion of performance of Services, Contractor agrees to indemnify the City for all costs
incurred with respect to the completion of those Services and any damages the City may suffer as
a result of the Contractor's failure to perform the Services.
4. TERM. Subject to the provisions relating to the termination of this Agreement as set
forth hereunder, the term of this Agreement shall begin upon full execution of this agreement and
shall he for a term of three (3) years. The City shall have the option of renewal pursuant to the
terms set forth in Attachment"A".
Contractor acknowledges that compliance with the commencement and completion schedule is the
essence of this Agreement. The terms of Sections 15 entitled "Compliance with. Law,"
respectively, shall survive termination of this Agreement.
5. COMPENSATION. During the term of this Agreement, in whatever capacity rendered,
the City shall pay Contractor for Services performed under this Agreement, a minimum annual
amount of Ten Thousand Five Hundred Sixty Dollars annually ($10,560.00), with a onetime
implementation fee of Five Thousand Dollars($5,000.00). Prior to exceeding the minimum annual
amount, Contractor shall promptly notify the City to ensure that there is an adequate appropriation
of funds available for the excess payments. Payment to Contractor for all charges and tasks under
this Agreement shall be in accordance with the Contract Documents and the schedule of charges
reflected as reflected in Attachment "B", which is Contractor's proposal to the City, under the
following conditions:
a. Disbursements. There are no reimbursable expenses associated with this contract
except for expenses approved by the City Manager.
b. Payment Schedule. Invoices received from the Contractor pursuant to this
• Agreement will be reviewed by the initiating City Department.. Payments shall be
made only after completion of the project. If services have been rendered in
conformity with the Agreement,the invoice will be sent to the Finance Department
for payment. Invoices must reference the contract number assigned hereto.
Invoices will be paid in accordance with the State of Florida Prompt Payment Act.
The City will pay properly submitted Contractor invoices following each quarterly
period within 30 (thirty) days of receipt, for completed and accepted deliveries or
specified services and/or goods, unless the City notifies the Contractor in writing
of the dispute, before the payment is due.
Kronos Incorporated 2
City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
c. Final Invoice. In order for both parties herein to close their books and records,the
Contractor will clearly state "final invoice" on the Contractor's final/last billing to
the City. This certifies that all services have been properly performed and all
charges and costs have been invoiced to the City. Since this account will thereupon
be closed, any other additional charges, if not properly included on this final
invoice, are waived by the Contractor.
Contractor shall make no other charges to the City for supplies, labor, taxes, licenses, permits,
overhead or any other expenses or costs unless any such expense or cost is incurred by Contractor
with the prior written approval of the City. If the City disputes any charges on the invoices, it may
make payment of the uncontested amounts and withhold payment on the contested amounts until
they are resolved by agreement with Contractor. Contractor shall not pledge the City's credit or
make it a guarantor of payment or surety for any contract, debt, obligation,judgment, lien, or any
form of indebtedness. The Contractor further warrants and represents that it has no obligation or
indebtedness that would impair its ability to fulfill the terms of this Agreement.
6. INDEPENDENT CONTRACTOR RELATIONSHIP. The Contractor is an
• independent Contractor and shall be treated as such for all purposes. Nothing contained in this
Agreement or any action of the parties shall be construed to constitute or to render the Contractor
an employee, partner, agent, shareholder, officer or in any other capacity other than as an
independent Contractor other than those obligations which have been or shall have been
undertaken by the City. Contractor shall be responsible for any and all of its own expenses in
performing its duties as contemplated under this Agreement. The City shall not be responsible for
any expense incurred by the Contractor. The City shall have no duty to withhold any Federal
Security services and that such obligations shall be that of the
income taxes or pay Social Se y g
Contractor, other than those set forth, in this Agreement. Contractor shall furnish its own
transportation, office and other supplies as it determines necessary in carrying out its duties under
this Agreement.
7. INSURANCE. Contractor shall, at its sole cost and expense, during the period of any
work being performed under this Agreement, procure and maintain the following minimum
insurance coverage to protect the City and Contractor against all loss, claims, damage and
liabilities caused by Contractor, its agents or employees, as indicated below:
o Comprehensive General liability insurance, including broad form contractual
liability coverage for all operations, including, but not limited to, contractual,
products, and completed operations, personal injury and property damage liability
with minimum limits of One.Million Dollars($1,000,000.00)combined single limit
per occurrence.
o Worker's Compensation, as required by state law.
o Business Automobile Liability which shall include coverage for all owned, non-
owned and hired vehicles for minimum limits of not less than One Million Dollars
($1,000,000.00) combined single limit per occurrence for bodily injury and
property damage.
Kronos Incorporated 3
City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
o Professional Liability Insurance, with a minimum limit of not less than One
Million Dollars ($1,000,000.00) per claim and aggregate for errors and/or
omissions of Contractor in the performance of this Agreement
Insurance required of the Contractor shall be primary to,and not contribute with,any insurance
or self-insurance maintained by the City. Such insurance shall not diminish Contractor's
indemnification and obligations hereunder. The insurance policy shall be issued by companies
authorized to dobusiness under the laws of the State of Florida and acceptable to the City with
a minimum A.M. Best rating of A-Excellent. Before any work under this Agreement is
performed, and at any time upon request, Contractor shall furnish to the City certificates of
insurance evidencing the minimum required coverage and shall be appropriately endorsed for
contractual liability, with the City named as additional insured. All policies and certificates
shall be in forms and issued by insurance companies acceptable to the City Manager or his
designee. All insurance policies and certificates of insurance shall provide that the policies
may not be canceled or altered without thirty (30) days prior written notice to the City.
Contractor shall also require and ensure that each of its sub-Contractors providing services
hereunder (if any) procures and maintains, until the completion of the services, insurance of
the types and to the limits specified herein. ANY EXCEPTIONS TO THE INSURANCE •
REQUIREMENTS IN THIS SECTION MUST BE APPROVED IN WRITING BY THE
CITY.
8 JURISDICTION, VENUE AND WAIVER OF JURY TRIAL. This Agreement shall
be interpreted and construed in accordance with and governed by the laws of the State of Florida.
All parties agree and accept that jurisdiction of any dispute or controversy arising out of this
Agreement, and any action involving the enforcement or interpretation of any rights hereunder
shall be brought exclusively in the Eleventh Judicial Circuit in and for Miami Dade County,
Florida, and venue for litigation arising out of this Agreement shall be exclusively in such state
courts, forsaking any other jurisdiction which either party may claim by virtue of its residency or
other jurisdictional device. In the event it becomes necessary for the City to file a lawsuit to
enforce any term or provision under this Agreement and the City is the prevailing party then the
City shall be entitled to its costs and attorney's fees at the pretrial, trial and appellate levels. BY
ENTERING INTO THIS AGREEMENT, CONTRACTOR AND CITY HEREBY EXPRESSLY
WAIVE ANY RIGHTS EITHER PARTY MAY HAVE TO A TRIAL BY JURY OF ANY CIVIL
LITIGATION RELATED TO THIS AGREEMENT. Nothing in this Agreement is intended to
serve as a waiver of sovereign immunity, or of any other immunity, defense, or privilege enjoyed
by the City pursuant to Section 768.28, Florida Statutes.
9. NOTICES. All notices and other communications required or permitted to be given
under this Agreement by either party to the other shall be in writing and shall be sent (except as
otherwise provided herein) (i) by certified or registered mail, first class postage prepaid, return
receipt requested, (ii)by guaranteed overnight delivery by a nationally recognized courier service,
or (iii) by facsimile with confirmation receipt (with a copy simultaneously sent by certified or
registered mail, first class postage prepaid, return receipt requested or by overnight delivery by
traditionally recognized courier service), addressed to such party as follows:
Kronos Incorporated 4
City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
If to the City: Christopher J. Russo With a copy to:
_ City Manager Edward A. Dion
City of Sunny Isles Beach City Attorney
18070 Collins Avenue City of Sunny Isles Beach
Fourth Floor 18070 Collins Avenue
Sunny Isles Beach, Florida 33160 Fourth Floor
Tel: (305) 792-1776 Sunny Isles Beach, Florida 33160
Tel: (305) 792-1766
If to the
Contractor: Kronos Incorporated
Vice President and General Counsel
900 Chelmsford Street
Lowell, MA 01851
10. PUBLIC RECORDS. The Contractor agrees that if it is acting as a Contractor as defined
in Section 119.0701, Florida Statutes, the Contractor shall comply with the following
requirements:
(i.) Contractor shall keep and maintain public records required by the City to perform the
service.
(ii.) Upon request from the City, Contractor shall provide the City with a copy of the
requested records or allow the records to be inspected or copied within•a reasonable time at a cost
that does not exceed the cost provided by Chapter 119, Florida Statutes, or as otherwise provided
by law.
(iii.)Contractor shall ensure that public records that are exempt or confidential and exempt
from public records disclosure requirements are not disclosed except as authorized by law for the
duration of the contract term and following completion of the contract if the Contractor does not
transfer the records to the City.
(iv.) Contractor shall, upon completion of the contract, transfer, at no cost, to the City all
public records in possession of the Contractor or keep and maintain public records required by the
City to perform the service. If the Contractor transfers all public records to the City upon
completion of the contract, the Contractor shall destroy any duplicate public records that are
exempt or confidential and exempt from public records disclosure requirements. If the Contractor
keeps and maintains public records upon completion of the contract, the Contractor shall meet all
applicable requirements for retaining public records. All records stored electronically must be
provided by Contractor to the City, upon request from the City, in a format that is compatible with
the information technology systems of the City.
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING
TO THIS CONTRACT, CONTACT THE CITY'S CUSTODIAN OF PUBLIC
RECORDS AT (305) 792-1703, CityClerk@sibfl.net, 18070 Collins Avenue, 4`h
Floor, Sunny Isles Beach, Florida 33160.
11. AUDIT. The Contractor shall make available to the City or its representative all required
invoices associated with the Agreement for a period of three (3) years.
Kronos Incorporated 5
City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
12. NON-DISCRIMINATION. The Contractor agrees to comply with all local and state
civil rights ordinances and with Title VI of the Civil Rights Act of 1984 as amended, Title VIII of
the Civil Rights Act of 1968 as amended, Title 1 of the Housing and Community Development
Act of 1974 as amended, Section 504 of the Rehabilitation Act of 1973, the Americans with
Disabilities Act of 1990, the Age Discrimination Act of 1975, Executive Order 11063, and with
Executive Order 11248 as amended by Executive Orders 11375 and 12086. The Contractor will
not discriminate against any employee or applicant for employment because of race, color, creed,
religion, ancestry, national origin, sex, disability or other handicap, age, maritaUfamilial status, or
status with regard to public assistance.
The Contractor will take affirmative action to insure that all employment practices are free from
such discrimination. Such employment practices include but are not limited to the following:
hiring, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff, termination,
rates of pay or other forms of compensation, and selection for training, including apprenticeship.
The Contractor agrees to post in conspicuous places, available to employees and applicants for
employment, notices to be provided by the City setting forth the provisions of this non-
discrimination clause. The Contractor agrees to comply with any Federal regulations issued
pursuant to compliance with Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 708),which
prohibits discrimination against the handicapped in any Federally assisted program.
13. CONFLICT OF INTEREST. The Contractor agrees to adhere to and be governed by
the Miami-Dade County Conflict of Interest Ordinance Section 2-11.1, as amended; and by the
City of Sunny Isles Beach Ordinance No. 99-82, which are incorporated by reference herein as if
fully set forth herein, in connection with the Agreement conditions hereunder. The Contractor
covenants that it presently has no interest and shall not acquire any interest, directly or indirectly
which should conflict in any manner or degree with the performance of Services under this
Agreement. The Contractor further covenants that in the performance of this Agreement, no
person having any such interest shall knowingly be employed by the.Contractor. The Contractor
guarantees that he/she has not offered or given to any member of, delegate to the Congress of the
United States, any or part of this contract or to any benefit arising therefrom.
14. PROHIBITION AGAINST CONTRACTING WITH SCRUTINIZED
COMPANIES. Pursuant to Florida Statutes Section 215.4725, contracting with any entity that is
listed on the Scrutinized Companies that Boycott Israel List or that is engaged in the boycott of
Israel is prohibited. Contractor must certify that the company is not participating in a boycott of
Israel. Any contract for goods or services of One Million Dollars ($1,000,000) or more shall be
terminated at the City's option if it is discovered that the entity submitted false documents of
certification, is listed on the Scrutinized Companies with Activities in Sudan List, the Scrutinized
Companies with Activities in the Iran Petroleum Energy Sector List, or has been engaged in
business operations in Cuba or Syria after July 1, 2018.
Any contract entered into or renewed after July 1, 2018 shall be terminated at the City's option if
the company is listed on the Scrutinized Companies that Boycott Israel List or engaged in the
boycott of Israel. Contractors must submit the certification that is attached to this agreement as
Attachment "C". Submitting a false certification shall be deemed a material breach of contract.
The City shall provide notice, in writing,to the Contractor of the City's determination concerning
the false certification. The Contractor shall have ninety (90) days following receipt of the notice
Kronos Incorporated 6
City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
to respond in writing and demonstrate that the determination was in error. If the Contractor does
not demonstrate that the City's determination of false certification was made in error,then the City
shall have the right to terminate the contract and seek civil remedies pursuant to Florida Statute
Section 215.4725.
15. COMPLIANCE WITH LAW. Contractor shall comply with all laws, regulations and
ordinances of any federal, state, or local governmental authority having jurisdiction with respect
to this Agreement("Applicable Laws") and shall obtain and maintain any and all material permits,
licenses, approvals andconsents necessary for the lawful conduct of the activities contemplated
under this Agreement.
16. CONFLICTING PROVISIONS. The terms and conditions in this Agreement shall
supersede and take priority over any inconsistent or conflicting provisions that are contained in
any other document, including but not limited to Attachments "A", "B"and "C".
17. MISCELLANEOUS.
A. In the event any provision of this Agreement is found to be void and unenforceable
by a court of competent jurisdiction,the remaining provisions of this Agreement shall nevertheless
be binding upon the parties with the same effect as though the void or unenforceable provisions
had been severed and deleted.
B. This Agreement may be executed in multiple identical counterparts, each of which
shall be deemed an original for all purposes.
•
C. This Agreement shall constitute the entire agreement between the parties with
respect to the subject matter hereof, and it shall supersede all previous and contemporaneous oral
and written negotiations, commitments, agreements and understandings relating hereto.
D. Any modification of this Agreement shall be effective only if in writing and signed
by the parties to this Agreement.
E. No waiver of any provision of this Agreement shall be valid or enforceable unless
such waiver is in writing and signed by the party granting such waiver.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day
and year first written above.
Kronos Incorporated 7
- - —
City of$imny Isles Beach 18070 CcillihAvotitieiSunny isles Beach,Florida 33160
(305)..147p1;16Q0 phone(305)p4973113 Pak
, .
W1TNf,S,3; KRONOS INCORPORATED,
httb,tidki Oti4501 41111Pli -
Signature Jo 6 tit.Chief Revenue Offker
Debble.fleuderson
Print Name
' .
AllrE5T4 Ai CITY OF SUNNY ISLES BEACH
tOdp,PLIfill
oy; - .Iiv. el.i.d.A.. - BY: /..mt.,/ / ,
Maur'',io :Clan' r;
,P,10 City t ler.1 C k4sf-66f3 hef ' cso, C7 ki Ret nage)/
APPROVED AS TOTORM
ANDLEGAL SMICIENC
... . r
/Ail ; . '- I
BY 'AP' gra6 - —-4::./.4i - ,-.1Y-Y t, E6Nmil k...
' 047 t He:i Edward A:Dion,city Attorney
r -kr,
Ktorios Igicorpailted S
-
City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
Attachment "A"
Cobb County, GA RFP and Contract #18220
•
•
Kronos Incorporated 9
City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
Attachment "B"
Proposal by Contractor to the City
•
•
Kronos Incorporated 10
City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
Attachment "C"
Scrutinized Contractors Certificate
Kronos Incorporated I I
Attachment A
Page I1
I Reference No. g a do
Reference.Number
Reference Nina. I PurchasingDepartnent
Master Agreement
Owner: Cobb County Board of Commissioners
100 Cherokee Street
• Marietta,GA 30090
Contractor. Kronos Incorporated
900 Chelmsford Street
Lowell,MA 01851
Description: WORKFORCE MANAGEMENT SYSTEMS AND RELATED PRODUCTS,-;SERVICES AND SOLUTIONS:The
undersigned parties understand and agree to comply with and be bound by the entire contents of Scaled Bid it 18-6390.
("the RFP")and the Contractor's Proposal submitted September 27,2018 which is incorporated herein by reference.
Contractor understands and agrees that insurance required in the Request for Proposals are to be kept current at all times
through the length of eachterm and for ninety(90)days following the completion of each tern.Insurance must be renewed
and presented to the Owner at the time of each renewal term if Owner chooses to renew. Insurance shall be written by
a fir in acceptable to the Owner as specified in the Request for Proposals.
U.S.COMMUNITIES GOVERNMENT PURCHASING ALLIANCE: Contractor agrees to enter into the U.S.
Communities Administration Agreement that is included in the RFP and the memorandum of understanding with U.S.
Communities("Administration Agreement"). Any Public Agency,as`defined in the Administration Agreement,may purchase
Products and Services at the prices indicated in the Contractor s Proposal upon prior registration with U.S.Communities,and in
accordance with the terms of the Administration Agreement.
Terns: March 18,2019 to March 17,2022 with full renewal options per the Request for Proposals.Owner shall exercise renewal
options by issuance and delivery to Contractor of a written notice to renew this agreement.Orders executed with public entities
in the state of Georgia shall be in compliance with multi-year contract provisions of O.C.G.A.Section 36-60-1 3.The products
and services which are subject to this Master Agreement are also covered by the applicable Contractor commercial service or
maintenance teens and conditions incorporated as Appendix A.The term of the Commercial service or maintenance,terns and
conditions shall be governed by that applicable order and may extend beyond the expiration date of this Master Agreement.In
the event of conflicting language between the Terns and Conditions of the,Master Agreement, including the RFP,and the
terms and conditionscontained in Appendix A,the Master Agreement shall prevail.
Price: -
Prices for services and equipment.if applicable_as stated in the Contractor's proposal
Billing:
For purchases made by Cobb Count y Govennnent.all original invoices shall be submitted directly to the Cobb County Finance
Department.Invoices shall bill only for items received during the period covered by the invoice and shall clearly identify such
items in accordance with invoicing guidelines,in the Sealed Bid Proposal.For purchases made by participating public agencies,
the Contractor shall comply with each agency's invoicing and billing requirements outlined on the applicable order.
(SIGNATURES ON NEXT PAGE}
't Page 1
IN WITNESS,WHEREOF,this Agreement has been executed by Owner and accepted by Contractor to be effective as of the date first above written.
APPROVED , t,:,f":_
PER MINUTES OE 1 if t liji
COBB COUNTY t
BOARD OF COMMISSIONERS ;;1. ii,
a--1 X141 »'
• Cobb County...Expect the Best!
Cobb County Board of Commissioners -��co hen,;
• 100 Cherokee Street '�O u �jn,
M 'etta,GA3 'G '
Michael H.Boyce,Chairman' .yh0 ir,0 r‘4.,,.., s�
Cobb County Board of Commissioners , h, Lb"1p'1\_'_
- 4%4hW.
•
Date
Kronos Incorporated
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Date a/, / 9
FEDERAL ThhAXX_ID NUMBER
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Approved as to form
County xSttomey's.OW
(,)14-iiici
Date
I
Page 11
Reference Number I Reference No. `R \ 1
Reference Depart Purchasing Department
Master Agreement
Owner: Cobb County Board of Commissioners
100 Cherokee Street
Marietta,GA 30090
Contractor. Kronos SaaShr,Inc.
3040 Route 22 West,Suite 200
Branchburg,NJ 08876
•
Description: WORKFORCE MANAGEMENT SYSTEMS AND RELATED PRODUCTS,SERVICES AND SOLUTIONS:The
undersigned parties understand and agree to comply with and be bound by the entire contents of Sealed Bid#18-6390
("the RFP"1 and the Contractor's Proposal submitted September 27,2018 which is incorporated herein by reference.
Contractor understands and:agrees that insurance required in the Request for Proposals'are to be kept current at all times j
. • through the length of each term and for ninety(90)days following the completion of each term.Insurance must be renewed
and presented to the Owner at the time of each renewal term if Owner chooses to renew. Insurance shall be written by. -
a firm acceptable to the Owner as specified in the Request for Proposals.
U.S.COMMUNITIES GOVERNMENT PURCHASING ALLIANCE: Contractor agrees to enter into the U.S.
Communities Administration'Agreement that is included in the RFP and the memorandum of understanding with'U.S.
Communities("Administration Agreement").Any Public Agency,as defined in the Administration Agreement,may purchase
Products and Services at the prices indicated in the Contractor's Proposal upon prior registration with U.S.Communities,and in
• accordance with the terms of the Administration Agreement.
Terms: March 18,2019 to March 17,2022 with full renewal options per the Request for Proposals.Owner shall exercise renewal
options by issuance and delivery to Contractor of a written notice to renew this agreement.Orders executed with public entities
in the state of Georgia shall be in compliance with multi-year contract provisions of O.C.G.A.Section 36-60-1 3.The products
and services which are subject to this Master Agreement are also covered by the applicable Contractor commercial service or
maintenance terms and conditions incorporated as Appendix A.The term of the Commercial service or maintenance terms and
conditions shall be governed by that applicable order and may extend beyond the expiration date of this Master Agreement.In
the event of conflicting language between the Terms and Conditions of the Master Agreement,including the RFP,and the
terms and conditions contained in Appendix A,the Master Agreement shall prevail.
Price:
Prices for services and equipment,if applicable,as stated in the Contractor's proposal
Billi ng:
For purchases made by Cobb County Government,all original invoices shall be submitted directly to the Cobb County Finance
Department.Invoices shall bill only for items received during the period covered by the invoice and shall clearly identify such
items in accordance with invoicing guidelines in the Sealed Bid Proposal.For purchases made by participating public agencies,
the Contractor shall comply with each agency's invoicing and billing requirements outlined on the applicable order.
•
(SIGNATURES ON NEXT PAGE)
Paged
IN WITNESS,WHEREOF,this Agreement has been executed by Owner and accepted by Contractor to be effective as of the date first above written.
APPROVED ,....roup-,-..,,.
'
r. N \
PER MINUTES OF . '1nn t. �
COBB COUNTY
BOARD OF COMMISSIONERS �' !,
,n .
Cobb County... Expect the Best!
Cobb County Board of Commissioners -4-""""N‘n; .
100 Cherokee Street - r 0�i„4 „CO( y ui,, -
Manetta,GA 30 s O 4, l',.1,,
,,
.O
ii
Michael H.Boyce,Chairman' 44,%' • 'V.
Cobb County Board of Commissioners „p,. I sr- \\5`'_
CONI
-- 5. ao\' '"aw
Dace -
Kronos SaaShr,Inc.
3040 Route 22 West,Suite 200
Bra urg; 10887
Autlized Signature
r-e.. )
Title
Datee I
FEDERAL TAX ID NUMBER
q6—o117vYc
Approved as to form
Coun ttomey's Offi
31'11(9
Date
1
1
Attachment B
City of Sunny Isles Police Department
Workforce Telestaff Budgetary Proposal
SOFTWARE
a '-_. 'z. .-i'')''', -;r n - 3 a ',3 - ;IF Ai rs; e i 4, S,, H[i r., 4 ..
Item a =;3 ., 1 } r T �,' .-4 _Quantity 'r.,—.;T:.;-;,Total Price ,- 99
Workforce TeleStaff SaaS Licenses($8 Per Employee Per Month) 110
Monthly Total $880
PROFESSIONAL SERVICES
1 -7 -4,...1-74-4-A,:,.a `.. • aY..7.•T i.��1 iMYu.' il'^. -S- )1-Y �k. 8 7b,,,,,,'} I
.
item .:::..,-..7.,.;-,..--7:,Y;',
rrN . K T 1 : . lt � , , ,;Total Price
f.g'4'I4.
.
4�.} ..Nb. .,» i. 'Xd: ��'E•. � '.',i�-
Fixed Setup Fee One-time fee $5,000 -.
Total Price $5,000
QUOTE SUMMARY
Description',"'•3•3 ; , "°av `-''F.;:.?;4 s}sS f :-.3e,33-r,..
• •"a .4 .•o h ,3e if n � w i �� ,TOtaI.Prce} rb4 9- 4
„ 7T
SOFTWARE(Monthly Breakdown) * $880
(Total Annual Fee Year One $10,560
PROFESSIONAL SERVICES(One Time Fee) $5,000
n.. ..Nle m'.14.-j3`..F . �_'= 4 •F -- -i -1"---"- 0 .sF,s.',' 7., ,•,3
GRANDTOTALEirstyearcost $,. : 3 r - P -t-r ': (i ,_u *:'-'1' ''''' S-1.5, 560i - `4 a
*recurring fee
Attachment C
'0014-Y-
CONTRACTOR ANTI-BOYCOTT CERTIFICATION
[111,111§tIANT:Tp YLOVIYA:6TATOTg§2154725J
1, John O'Brien '9i1 behalf of Kronos Incorporate ,
NOTLP Company Name
certifies that Kronos Incorporated does not
c,ornpany Mune.
1, Participatejn a boycott and
the Scrutinized Companies that Boycott Israel list, and
3: npt:on the Scrutinized Companies with Activities in'Sudan List;and
4. Is not on the,Scrutinized Companies with Activities in the Iran Petroleum
Sector List; and
not engaged intonajnea operations in_cnba or.Syria.
4/19P4
YR/
'$.!1
Chief Revenue Officer
Title
August 21.2016
Date
_. 04:'Y Ise
4 City of Sunny•Isles Beach
18070 Collins Avenue
Vitt : ; Sunny Isles Beach,,Florida 33160
• •y 9 , R+° �' (305)947-0606 City Hall
'o: soµ '4 (305)949-3113 Fax
MEMORANDUM
TO: The Honorable May&and City Commission
VIA: Christopher J. Russo, City Manager
FROM: Tiffany D. Neely, Finance Director
DATE: 9/19/2019
Authorizing the City Manager to Enter into an Agreement
RE: with Kronos, Inc.fora New Cioud Based Scheduling
Software Application
ORECOMMENDATION:
Staff recommends Commission approval royal of the attached resolution.
The agreement with Kronos, Inc. is for a new scheduling software
application piggybacking procurement pricing based upon the Cobb
County, GA
contract#18220, awarded on March 18,2019.
REASONS:
' Police and Ocean Rescue are in need of a scheduling application
which the City does not currently have. Kronos has two applications,
TeleStaff and Workforce Ready Scheduler. TeleStaff is the more
robust software of the twond
a aroduct demonstration was held on
P
July 12, 2019 to evaluate both applications. The Police personnel in
•Il
attendance selected the TeieStaff scheduling software.
ADDITIONAL INFORMATION:
III
FUNDING SOURCE:
Accounts in the Information Technology 2019-2020 budget: 001-2-
5160-434050-00000 and 001-2-5160-434051-00000.
232