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Home My WebLink AboutJOlivaBid No. 19-08-02 Janitorial Maintenance Services for City of Sunny Isles Beach i 9/23/19 Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. DUNS Number: 828709589 CAGE Code: 58LH0 PROPOSAL INFORMATION: Response to RFP: 19‐08‐02 Janitorial Maintenance Services for City of Sunny Isles Beach Date: September 23, 2019 Contact: Julio R Oliva Vice President of Operations 908-872-6342 jroliva@jolivatrucking.com SUBMITTED TO: Sunny Isles Beach Government Center Attn: City Clerk 18070 Collins Avenue, 4th Floor Sunny Isles Beach, FL 33160 (954) 704-1259 SUBMITTED BY: J Oliva Trucking LLC DBA J Oliva Enterprises, LLC 320 East Main Street Somerville, NJ 08876 Office: 908-300-8483 Fax: 800- 895-5660 www.Jolivatrucking.com Bid No. 19-08-02 Janitorial Maintenance Services for City of Sunny Isles Beach ii 9/23/19 Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Table of Contents Letter of Interest ...................................................................................................................................... 1 1. Company Information ......................................................................................................................... 3 Organizational Chart .......................................................................................................................... 3 Corporate Leadership ......................................................................................................................... 4 2. Qualifications ........................................................................................................................................ 5 3. Staffing ................................................................................................................................................... 8 Contractor On-Site Staffing Plan....................................................................................................... 8 Manpower Shortage Coverage ........................................................................................................... 8 Staff Placement and Management ..................................................................................................... 9 Key Personnel ........................................................................................................................................ 11 Project Manager (PM) ....................................................................................................................... 13 4. Approach / Methodology .................................................................................................................. 15 Understanding ....................................................................................................................................... 15 Contractor Quality Control Plan ...................................................................................................... 15 Tracking Accountability and documenting our Process ................................................................. 15 Inspections ......................................................................................................................................... 16 Process Improvement........................................................................................................................ 16 JOliva Training Program ...................................................................................................................... 16 Chemical, materials, equipment and machinery ............................................................................ 17 5. References ........................................................................................................................................... 26 6. Any Exceptions (Bid Terms) ............................................................................................................ 27 7. Certificate of Insurance ................................................................................................................... 28 8. Completed Contract Forms ............................................................................................................. 29 Bid No. 19-08-02 Janitorial Maintenance Services for City of Sunny Isles Beach 1 9/23/19 Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. LETTER OF INTEREST September 19, 2019 Sunny Isles Beach Government Center 18070 Collins Avenue, 4th Floor Sunny Isles Beach, FL 33160 (305) 947-0606 To those it may concern, Thank you for the opportunity to provide you with a quote proposal for solicitation Bid No. 19-08-02 Janitorial Maintenance Services for City of Sunny Isles Beach. JOliva Enterprises has been providing janitorial solutions for the past 12 years. At JOliva Enterprises LLC, our number one goal is our customers’ satisfaction. This includes not only their satisfaction with the quality construction/service, timeliness and cost effectiveness of our services, but with the entire process as well. By properly aligning ourselves with your needs, gaining the deep understanding of your staff’s expectations, and integrating environmentally friendly cleaning with proven techniques, we are confident that we will improve your facility’s beauty. JOliva Enterprises cleaning service with provide:  Enhancements to your facility’s image.  Create a clean, healthy work environment for your staff and students.  Help you optimize your facility maintenance planning with regularly scheduled floor care.  Contract Transparency; we are happy to involve you, our client, when scheduling large tasks, make product changes, address deficits with cleaning services, identify potential risks or recommend maintenance solutions. You’ll find that we take our responsibilities to you seriously. From our corporate offices to local managers and service workers at your facility, JOliva’s employees will have the same goals as you do. Our Corporate office managers, project managers and QC managers are available 5 days a week from 9-5. We’ll stay on top of your needs through technologically advanced communication, tracking, reporting and data analysis. We operate with a lean organizational structure that has allowed our staff to diversely train for multiple roles in the company. JOliva projected workload is expected to increase yearly by 10%. We invite you to review the highlights of how we will put JOliva Enterprises expertise to work for you. Our Key Staff are experienced professionals with over 15 years of cumulative management experience. An overview of their responsibilities is included below and will be expounded upon further within the proposal.  Regional PM- Jose Grau: Mr. Grau was hire in 2017 as we expanded into the Southern region of Florida. His responsibilities will include being available daily to speak about the project management, scheduling periodic tasks, performing inspections, training, and acting as a local point of contact for our client.  Vice President of Operations - Julio R Oliva: Mr. Oliva will provide senior oversight with this contract, making regular visits to confer with Mr. Grau and to aid in the management of this contract.  Contract Manager – Michelle Stahl: Mrs. Stahl will support the contract with employment assistance, training materials, and billing and general administration services. JOliva has performed many similar contracts in scope and size. We have Janitorial contracts primarily in the Tri-state area, with our major contracts being performed at Joint Base Maguire Dix Lakehurst, Bid No. 19-08-02 Janitorial Maintenance Services for City of Sunny Isles Beach 2 9/23/19 Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. and Fort Hamilton. Further details are provided within the proposal, along with a master list of our janitorial contracts for your convenience. Annual Revenue Staff Breakdown Capabilities (NAICS Code) 2015 - $7,205,754 2016 - $7,850,688 2017 - $6,985,526 2018 - $6,548,632 Executive Staff: 5 Managers: 4 Employees: 30 Temp. Employees: variable 561210-Facilities Support Services 561720-Janitorial Services 561730-Landscaping Services 562111-Solid Waste Collection 562112-Hazardous Waste Collection 562119-Other Waste Collection 484220-Specialized Freight Trucking, Local 484230-Specialized Freight Trucking, Long Distance 236210-Industrial Building Construction 237990-Other Heavy and Civil Eng. Construction 238320-Site Preparation Contractors 237310-Highway, Street and Bridge Construction Current Contracts Certifications Janitorial - 15 Refuse Services - 6 Landscaping - 13 Construction – 8 Other – 2 SBA 8(a) Former NJSBE NJUCP DBE NYCMBE PA/NJ/NYMBE USACE Construction Management for Contactors Using our knowledge and expertise, we have thoroughly evaluated the terms in the Statement of Work, and are confident that we can provide excellent janitorial services for the City of Sunny Isles Beach. Our offer will be valid for 90 days from today’s date. We want to thank you again for your consideration. If you have any questions at all, please do not hesitate to contact me directly. Sincerely, Julio Oliva CEO J Oliva Trucking LLC dba J Oliva Enterprises LLC 320 East Main Street Somerville, NJ 08876 Bid No. 19-08-02 Janitorial Maintenance Services for City of Sunny Isles Beach 3 9/23/19 Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. 1. Company Information JOliva Trucking was established in 2002 by Julio Oliva as a trucking company working in central NJ supporting heavy civil construction projects for different public & private authorities. As our business grew, Mr. Oliva recognized the value in exploring other avenues of services, investing in the necessary training and tools to provide an expansive menu of facility maintenance solutions. In 2006, Mr. Oliva brought his son, Julio R. Oliva on board to perform oversight on day-to-day operations and contract management. In 2009, JOliva Trucking was certified as an 8(a) contractor by the Small Business Association, and the award of our first million-dollar contract was given for debris disposal in 2010. Our 8(a) certification, and Mr. Oliva’s close involvement with his local SBA group and the Morris County Hispanic-American Chamber of Commerce, demonstrates our commitment to not only our business, but also helping other small, disadvantaged businesses grow. Since 2014, JOliva has been awarded 15 federally funded janitorial contracts, totaling over 8 million dollars and providing employment for over 30 people. In 2015 Mr. Oliva received an award for Emerging Leaders, a workshop led by Dominick Belfiore of the SBA. In 2016 JOliva expanded its offices to include a location in Aventura Florida. With our growth over the last 15 years, we now operate under JOliva Enterprises. ORGANIZATIONAL CHART Contact Information Corporate Office JOliva Trucking LLC dba JOliva Enterprises LLC 320 East Main Street Somerville, NJ 08835 908-300-8483 Florida Regional Office JOliva Trucking LLC dba JOliva Enterprises LLC 20515 E Country Club Dr. #1449 Aventura FL 33180 908-872-6342 VP of Operations Julio R Oliva 908-872-6342 Regional PM Jose Grau Julio Oliva CEO Michelle Stahl Contract Manager/ QC Manager Jose Grau Regional Project Manager Site Supervisor Janitor Staff Julio R Oliva Operations VP/ Project Manager Francis McQuaid Construction VP/SSHO Bid No. 19-08-02 Janitorial Maintenance Services for City of Sunny Isles Beach 4 9/23/19 Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. CORPORATE LEADERSHIP In addition to our on-site staff, JOliva’s corporate team will provide on-going assistance for the Sunny Isles Beach locations. Our corporate team’s involvement starts at the pre-bid meeting, and continues through the start-up and transition period, and then will deliver ongoing support for the location. We will provide:  Leadership  Technical Support  Human Resources  Other specialized Support The following group of experienced leaders will play an important role in the transition: REGIONAL PROJECT MANAGER – Jose Grau is available daily, to confer with you on the success of the facility services functions and ensure that the service meets your objectives and timetable. Mr. Grau makes regular Quality Control inspections and conducts meetings to train and update our on-site staff. JOliva management offers state-of-the-art service options, and helps you devise long-and short-term goals based on collective experience. VICE PRESIDENT OF OPERATIONS – Julio Oliva provides overall planning, direction, training and control to our customers within the US. His actions support client satisfaction and growth for our facility services in the region. Julio will play an important role in the transition to JOliva Enterprises and will visit your facility regularly to provide support. Our goal is to respond to your needs quickly and effectively. In addition to reporting to contract management, your Regional Project Manager will report to him. He has the overall responsibility to see that the objectives of the City of Sunny Isles Beach are met. Julio has the responsibility of ensuring that the appropriate JOliva resources are applied to provide you with the highest-quality, most cost-effective service possible. HUMAN RESOURCES/CONTRACT MANAGER – Michelle Stahl supports the on-site staff by providing ongoing training programs, labor planning, and recruitment services. Michelle is also involved in administering Quality Control documentation, administration services and management development. Other responsibilities include affirmative action plans, measuring and monitoring performance, OSHA and EEO compliance. Bid No. 19-08-02 Janitorial Maintenance Services for City of Sunny Isles Beach 5 9/23/19 Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. 2. Qualifications J Oliva has successfully performed multiple relevant and recent Government janitorial contracts for a wide range of customers to include the U.S. Army Corps of Engineers, U.S. Army Contracting Command, and the U.S. Department of Homeland Security. Our breadth, depth, and level of experience uniquely qualifies us to successfully complete all of the requirements under this contract. Our previous experience includes complex high visibility facilities to include medical facilities. Janitorial Services for USAF Expeditionary Center, Joint Base McGuire‐Dix in Lakehurst, New Jersey Contract Information FA4484‐17‐P‐0004 Prime Contractor Contracting Entity US Air Force Contract Value $2,297,569.64 1 base year, 4 extension years Contract Period 10/01/2016 – 09/30/2021 POC Olajumoke Oluwagbemi P: 609‐754‐5915 E: olajumoke.oluwagbemi@us.af.mil Approximate Sq. Ft. 108,528 Employee Count 6 (5 janitors + 1 supervisor) Days Serviced 5 days a week Scope of work 3 buildings in JB MDL. Service Areas consist of classrooms, living quarters, laundry rooms, restrooms and a medical facility which are cleaned at the highest standard to ensure all surfaces are free from debris, dust, and all other foreign matter. Janitorial Services for MEPS/AMMED/Garrison at USAG Fort Hamilton, Brooklyn, New York Contract Information W15QKN‐15‐C‐1079 Prime Contractor Contracting Entity US Army Contract Value $3,314,485.22 1 base year, 4 extension years Contract Period 9/01/2015 – 08/31/2020 POC Carolyn Pilagonia P: 718‐630‐4147 E: Carolyn.pilagonia@us.army.mil Approximate Sq. Ft. 57,000 Employee Count 2 (1 janitor + 1 supervisor) Days Serviced 5 days a week Scope of work An established and busy site, we have 2 janitors in place here with over 20 years combined experience. Areas serviced are high ranking offices, medical clinic, and barracks areas with attention to detail on a very demanding scope of work. Offices, bathrooms and common areas are kept clean, trash and refuse is removed and a rigorous schedule is in place to keep the tile and carpets floors shining and spotless. Medical Custodial Services for Joint Base McGuire‐Dix in Lakehurst, New Jersey Contract Information FA4484‐15‐C‐0016 Prime Contractor Contracting Entity US Air Force Contract Value $1,427,082.10 6‐month base period, 1 option year Bid No. 19-08-02 Janitorial Maintenance Services for City of Sunny Isles Beach 6 9/23/19 Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Contract Period 04/01/2015 – 09/30/2016 POC Nakeisha Maroney P: 609‐754‐5917 E: nakeisha.maroney@us.af.mil Approximate Sq. Ft. 325,140 Employee Count 15 ( 13 janitors + 2 supervisors) Days Serviced 5 days a week Scope of work Services performed at 87th Medical Group at Joint Base McGuire‐Dix‐ Lakehurst. All areas are cleaned to the professional standards of the Accreditation Association for Ambulatory Health Care(AAAHC) and American Hospital Association Standards (AHAS). Designated clinical areas require the removal of all dirt of any kind, including, bacteria and viruses in accordance with Association for Professionals in Infection Control and Epidemiology(APIC) specifications and standards for low level disinfection. Janitorial Services for Caven Point Marine Terminal in Jersey City, New Jersey Contract Information W912DS‐14‐P‐0034 Prime Contractor Contracting Entity US Army Corps of Engineers Contract Value $178,444.43 1 base year, 4 extension years Contract Period 10/01/2014 – 09/30/2019 POC Ronald Rhea P: 201‐309‐2359 E: Ronald.rhea@usace.army.mil Approximate Sq. Ft. 50,000 Employee Count 3 janitors Days Serviced 2 days a week Scope of work JOliva has serviced this site before, during and now after the completion of building a new facility, so we have adapted as they transition, move and replace temporary office and storage trailers. The new facility is state of the art and is a showpiece and training facility for the NY district Army Corps of Engineers. Janitorial Services for The City of Pembroke Pines – Senior Center Rental Housing Facilities Contract Information CS‐17‐01 Prime Contractor Contracting Entity The City of Pembroke Pines Contract Value $250,254.96 1 base year, 1 option year Contract Period 1/1/2018 – 12/31/2019 POC Jay Shechter P: 954‐450‐6888 E: jshechter@ppines.com Approximate Sq. Ft. 150,000 Employee Count 8 janitors Days Serviced 7 days a week for housing facilities; 5 days a week for the community center Scope of work This site is comprised of three buildings; two housing facilities and one community center. Living quarters, bathrooms and common areas are kept clean, trash and refuse is removed, and a rigorous schedule is in place to keep the tile and carpets floors shining and spotless. Bid No. 19-08-02 Janitorial Maintenance Services for City of Sunny Isles Beach 7 9/23/19 Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. A full list of all past and current contracts follow below. JOliva’s Past Performance for Janitorial Contracts Janitorial Services for MEPS/AMMED/Garrison at USAG Fort Hamilton, Brooklyn, New York Contract #: W15QKN‐15‐C‐1079 Contract Value: $3,314,485.22 Contract Period: 9/01/2015 – 08/31/2020 Prime Contractor POC: Carolyn Pilagonia P: 718‐630‐4147 E: Carolyn.pilagonia@us.army.mil Janitorial Services for USAF Expeditionary Center, Joint Base McGuire‐Dix in Lakehurst, New Jersey Contract #: FA4484‐17‐P‐0004 Contract Value: $2,297,569.64 Contract Period: 10/01/2016 – 09/30/2021 Prime Contractor POC: Olajumoke Oluwagbemi P: 609‐754‐5915 E: olajumoke.oluwagbemi@us.af.mil Medical Custodial Services for Joint Base McGuire‐Dix in Lakehurst, New Jersey Contract #: FA4484‐15‐C‐0016 Contract Value: $1,427,082.10 Contract Period: 04/01/2015 – 09/30/2016 Prime Contractor POC: Nakeisha Maroney P: 609‐754‐5917 E: nakeisha.maroney@us.af.mil Facilities Maintenance for CAMB CAMOC and Marine Units Locations for Puerto Rico and St. Thomas Contract #: HSBP1014‐P‐00562 Contract Value: $673,744.56 Contract Period: 09/01/2015 ‐08/31/2019 Prime Contractor POC: Michael Hall P: 202‐344‐3529 E: michael.a.hall@dhs.gov Janitorial Services for MG William Weigel USARC Edison, New Jersey Contract #: W15QKN‐14‐C‐1027 Contract Value: $182,353.69 Contract Period: 09/26/2014 – 09/25/2019 Prime Contractor POC: Joseph H. Price P: 609‐209‐8013 E: Joseph.h.price10.civ@mail.mil Janitorial Services for Caven Point Marine Terminal in Jersey City, New Jersey Contract #: W912DS‐14‐P‐0034 + W912DS‐18‐T‐0003 Contract Value: $113,972.64 + $540,210.42 Contract Period: 10/01/2014 – 09/30/2019 + 03/01/2018 – 02/28/2023 Prime Contractor POC: Ronald Rhea P: 201‐309‐2359 E: Ronald.rhea@usace.army.mil Janitorial Services for MG William S. Stryker USARC in Trenton, New Jersey Contract #: W15QKN‐14‐P‐1375 Contract Value: $91,463.22 Contract Period: 09/17/2014 – 03/16/2019 Prime Contractor POC: Joseph Price P: 609‐209‐8013 E: Joseph.h.price10.civ@mail.mil Janitorial Services for DHS ICE Temporary Facility in Burlington, New Jersey Contract #: HSCEMR‐15‐P‐00016 Contract Value: $28,899.06 Contract Period: 09/17/2015 – 8/16/2017 Prime Contractor POC: Garry Branch P: 202‐732‐4311 E: garry.l.branch@ice.dhs.gov Janitorial Services for Urban Post Disaster Housing Complex in Brooklyn, New York Contract #: W912‐DA‐15‐P‐0004 Contract Value: $21,192.02 Prime Contractor Contract Period: 12/12/2014 – 01/24/2016 POC: Ajmal Niaz P: 917‐790‐8330 E: Ajmal.niaz@usace.army.mil Janitorial Services for Bradley Intl Airport, Bradley CT Contract #: HSTS01‐17‐C‐CKP092 Contract Value: $214,280.28 Contract Period: 11/1/2017‐9/18/2021 Prime Contractor POC: Evelyn Tyndell P: 571‐227‐1539 E: Evelyn.Tyndell@tsa.dhs.gov Custodial Services at the US Embassy Guatemala Contract #: SGT50017D0004 Contract Value: $893,397.74 Prime Contractor Contract Period: 11/1/2017‐10/31/22 POC: Aaron Truax P: 502‐2326‐4000 E: TruaxAC@state.gov Janitorial Services at Willow Grove USARC, Horsham PA Contract #: W15QKN‐17‐P‐1111 Contract Value: $110,822.49 Prime Contractor Contract Period: 8/15/2017 – 8/14/2022 POC: James Dunstan P: 215‐442‐8033 E: james.c.dunstan.civ@mail.mil Bid No. 19-08-02 Janitorial Maintenance Services for City of Sunny Isles Beach 8 9/23/19 Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Janitorial Services for Pembroke Pines Senior Housing and Community Center Contract #: CS‐17‐01 Contract Value: $1,501,529.70 Prime Contractor Contract Period: 01/1/2018 – 12/31/2023 POC: Jay Shechter P: 954‐261‐9149 E: jshechter@ppines.com Janitorial Services at Facility IA009 USARC Davenport, IA Contract #: W911SA‐18‐P‐3041 Contract Value: $151,099.36 Sub Contractor for KNF Construction Contract Period: 09/26/2017 – 09/25/2022 Contact: Daniel Fernandez P: 609‐918‐2100 E: dfernandez@knfconstructioninc.com Janitorial Services at Facility CO017 USARC, Denver, CO Contract #: W911SA‐18‐P‐3030 Contract Value: $135,801.01 Sub Contractor for KNF Construction Contract Period: 1/15/2018 – 1/14/2023 Contact: Daniel Fernandez P: 609‐918‐2100 E: dfernandez@knfconstructioninc.com Janitorial Services at Thomaston Dam and Black Rock Lake Offices Contract #: W912WJ‐18P‐0058 Contract Value: $60,754.07 Prime Contractor Contract Period: 8/1/2018 –7/31/2021 Contact: Amy Charlton P: 978‐318‐8401 E: amy.l.charlton@usace.army.mil 3. Staffing CONTRACTOR ON-SITE STAFFING PLAN For this contract, JOliva intends to have a total of 4 Full time janitors at City Hall, One per floor; 2 Full Time janitors at PCP, One on each floor. 1 Part time janitor for PW Modular. Our part time employee will also cover in case of any absences. MANPOWER SHORTAGE COVERAGE In the event that an employee calls out, quits, or is fired, JOliva will provide a temporary replacement custodian who has completed all of the security requirements to perform his/her job at the Senior Housing locations. We will proactively have a pool of reserve staff that can be activated on an as-needed basis. Our Project Manager will also be on call 7 days a week to assure we have a complete team at any given time. STAFFING APPROACH Our on-site organization will be led by a Project Manager (PM), Mr. Jose Grau, who will be responsible for the effective, efficient operation of the contract. The PM, will report to JOliva’s Vice President Julio R. Oliva who oversees our contract locations. Mr. Oliva will conduct unscheduled site visits to ensure that our on-site leadership and employees meet the requirements set forth in the contract’s Performance Work Statement (PWS). Mr. Oliva will address any nonconformance issues, potential safety issues, mandatory safety training and other quality control measures needed to maintain a highly motivated and skilled workforce. Our PM will serve as the direct point of contact for the site and will be reachable 7 days a week in case any Bid No. 19-08-02 Janitorial Maintenance Services for City of Sunny Isles Beach 9 9/23/19 Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. unforeseen emergencies should arise. Additionally, Mr. Oliva will also be reachable at all times in the event that the PM is unavailable, or if the Government desires direct communication with senior management. The Management Team will be supported on site by working section or shift leads who will assist in ensuring the highest quality of work, site safety and complete customer satisfaction. JOliva will staff the project with 7 full-time & part-time janitors to complete all of the daily, weekly, monthly, quarterly, semi-annual, annual, periodic, seasonal, or as-needed requirements, and on-call requirements. JOliva is committed to the long term support of City of Sunny Isles Beach. We understand that finding and keeping great employees is paramount to our success. JOliva, Inc.’s employee retention strategies address three fundamental aspects of the workplace: the ethics and values foundation upon which the organization rests; the policies that interpret those values and the physical environment in which people work. The overall goal is to make our company a place where people want to come to work. Whether an employee is part of a large team at a JOliva work site, or a single individual assigned to support a customer at a remote site, we believe that there are three additional fundamental aspects to employee job satisfaction: Having a job that one feels is important; a job that they are trained and equipped to do; and a feeling that they are appreciated for doing it. STAFF PLACEMENT AND MANAGEMENT JOliva understands that the City requires consistent support throughout the life of the contract. Although the intent is for our proposed Key Personnel to work on this project for its entire period of performance to include all options, there is always the possibility that personal life events or other unforeseen events beyond the control of the Government or JOliva bring about a requirement for staff transition. We are committed to ensure that City receives superior support and are prepared to transition new fully qualified staff in accordance with the terms and conditions of the contract and with the written consent of the Contracting Officer. This is accomplished by ensuring that we have a robust pipeline of pre-qualified candidates with which we communicate with over the life of the contract to ensure immediate availability if required. The staff management process for the project consists of the following five elements: Staff Planning, Staff Acquisition, Staff Training, Staff Tracking, and Staff Transition (Figure 3). Bid No. 19-08-02 Janitorial Maintenance Services for City of Sunny Isles Beach 10 9/23/19 Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. STAFF REQUIREMENTS PLANNING Staff planning involves determining the numbers of required staff for each project phase to include the duration of the personnel requirement, the source of the staff, and the schedule for arrival and departure of the required staff. Our critical task in this step is to ensure that we hire staff with the right set of skills and experiences. With proper planning and coordination with our customer, we will provide additional training support that our janitors need in order to succeed. Every skill critical to the completion of assigned deliverables has been identified and assessed in terms of the level of skill required and our janitors will meet or exceeds all of the stated requirements and qualifications. STAFF / PERSONNEL ACQUISITION Position descriptions and minimum qualifications will be prepared and processed through Human Resources channels. The Project Manager coordinates with JOliva Human Resources to determine the appropriate staff classification, advertise the position, schedule the interviews, and select the staff. PERSONNEL TRAINING When new staff joins the project, our Program Manager, who is also our Training Manager for our janitorial staff will schedule and ensure the delivery of corporate and contract training prior to the employees start date at the place of performance. Training includes, but is not limited to: Figure 1.1: JOliva Staffing Management Process The staff management process for the project will ensure that the Government has a fully qualified Janitors, on the job with the proper training and oversight to enable consistent positive results and mission accomplishment. Bid No. 19-08-02 Janitorial Maintenance Services for City of Sunny Isles Beach 11 9/23/19 Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal.  Corporate history, culture, and ethics  Organization Conflict of Interest reporting responsibilities  Introduction to Senior Management and organization chain of command and reporting  Corporate and customer policies and procedures including; record keeping, sexual harassment awareness and prohibition, non- discrimination, place of performance work rules, badge requirements, and security, etc.  Confidentiality requirements, non-disclosure, acceptable use policies and coordination for the execution of customer required agreements, etc.  Customer service and corporate quality program  Employee assistance and corporate support resources  Safety policies and Right to Know (OSHA) hazards communication program (as / where applicable). At JOliva, our customers’ mission is our mission. We hire only the best qualified professionals to support you, and we provide them with company funding training opportunities and time to hone their craft and keep abreast of the newest technologies and methodology in their professional field. Our employee retention strategies relate in one way or another to corporate culture and we understand that more than ever, employees want a culture of openness and shared information. Employees want to know how their specific job fits into the grand scheme and what they can do to help the organization accomplish its goals. We promote an open environment of sharing information that produces reduced turnover rates. We make it a priority to constantly review our work environment, employee relationships, employee support, and growth and compensation strategies for the best retention practices. KEY PERSONNEL The JOliva team brings qualified personnel to support the City contract. These individuals are proven and experienced leaders. Table 3.2: Relevant Credentials by Position presents the key personnel the JOliva team is proposing to support the City of Sunny Isles Beach contract operations and their experience and relevant credentials. Table 3.2. Relevant Credentials by Position Position Title Party’s Name Party’s Relevant Credentials President Julio Oliva Mr. Julio Oliva established J Oliva Trucking in 2002. As owner he started out as a trucking company working in central New Jersey supporting heavy civil construction projects for different public & private authorities. Mr. Oliva Bid No. 19-08-02 Janitorial Maintenance Services for City of Sunny Isles Beach 12 9/23/19 Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Table 3.2. Relevant Credentials by Position Position Title Party’s Name Party’s Relevant Credentials has grown the company over the last 10 years from trucking services developing into a multi- services company working with different federal agencies including but not limited to USACE NY district, NAVFAC Mid Atlantic and PWD Philadelphia. VP of Operations Julio R Oliva Mr. J R Oliva has continued on in the tradition of Julio Oliva with the primary goal of customers' satisfaction. This includes not only their satisfaction with the quality services, timeliness and cost effectiveness, but with the entire process as well. Mr. Oliva ensures that each job-site team adopts the mission and objectives of our customer, forming with the customer a seamless connection and an organization that resembles the customer's organization itself. Julio R Oliva has been with the company from the very beginning and with over 10 years in the industry he ensures the company’s reputation for quality, timeliness, consistency, technical capability, flexibility, good communication, and competitiveness maintain JOliva Enterprises reputation as Best Value contractor. Mr. Oliva is a skilled and experienced Government Contractor that has broad experience with all types of government contracts, including FFP, T&M, ID/IQ contracts. Corp QC Manager Michelle Stahl 10 years’ experience in sales, customer service and management positions, providing a knowledgeable workforce to several corporations, leading teams in quality, extensive product knowledge and troubleshooting issues. Oversees janitorial contracts, approves supply orders, provides training, quality control and site inspections, responds to related government solicitations and RFPs. Adept knowledge with government contracting. Assists with daily business operations. Project Manager Jose Grau Mr. Grau is a highly skilled and seasoned manager, with over 10 years of hospitality experience. He currently oversees our Pembroke Pines contract. Bid No. 19-08-02 Janitorial Maintenance Services for City of Sunny Isles Beach 13 9/23/19 Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Table 3.2. Relevant Credentials by Position Position Title Party’s Name Party’s Relevant Credentials Mr. Grau is an efficiency expert whose key skills include: -Program Management -Total Quality Management -Financial Management -Human Resources Management -Scheduling -Training -Documentation and Reporting JOliva’s key personnel will have the qualifications as outlined below. PROJECT MANAGER (PM) Summary/General Description of Job The PM is responsible and accountable for the proper supervision, management, oversight, and execution of the City Janitorial contract requirements. This position will be located at City of Sunny Isles Beach and will interface with the Government Program Manager. The Project Manager serves as the senior company representative with decision authority. The Project Manager provides leadership, management, technical, and professional direction and guidance to the workforce through managers and supervisors. The Project Manager applies leadership principles to promote employee development, creative thinking, empowerment, and open communication. Essential Duties & Job Functions  Submit and execute a Program Management plan that defines the approach to the entire contract to include manning structure, work control, QC, safety, property management and non-contract direct costs.  Interface regularly with the Government Program Manager and provide program management support for various Government program-level meetings.  Ensure the contract is adequately staffed and, where required, ensure employees meet all certification, licensing, experience, and training requirements.  Implement processes, procedures, and initiatives to effectively and successfully execute contract requirements, monitor progress, enhance performance, and address and resolve performance deficiencies.  Direct and control the activities as required to meet or exceed contract performance objectives and thresholds.  Develop budgets, manage within approved budgets, and report financial status.  Work closely with supervisors and/or managers in developing and implementing strategies, processes, and initiatives within their respective area of services in Bid No. 19-08-02 Janitorial Maintenance Services for City of Sunny Isles Beach 14 9/23/19 Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. order to achieve customer satisfaction, and meet and/or exceed performance on contract Service Delivery Summary items (Performance Metrics).  Maintain a positive and energetic attitude in order to attract, retain, and develop competent and productive employees by giving proper direction, guidance, training, and counseling.  Support health, safety, and environmental requirements actively, and address issues to ensure compliance with regulatory requirements and obligations specific to the contract.  Designated as the accountable custodial officer for all accountable property provided by the Government. Bid No. 19-08-02 Janitorial Maintenance Services for City of Sunny Isles Beach 15 9/23/19 Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. 4. Approach / Methodology UNDERSTANDING We are pledging to an investment of people to ensure a smooth transition. Upon award of the contract, our team will immediately begin the process to provide qualified personnel to your facility. Our Employee Selection Process follows the standard techniques listed below:  Extend an offer to all current employees who have a minimum rating of ‘meets expectations’ and are able to pass all pre-employment screenings.  Place online advertisements for the position with a well-defined job description.  Interview well-qualified candidates.  Proceed with background checks, drug screening and professional reference checks.  Mandatory 2 weeks for on and off job training with an emphasis on safety and performance.  Encourage growth with further specialized training opportunities. CONTRACTOR QUALITY CONTROL PLAN The assurance of quality is fundamental for all work undertaken by JOliva. It will always be our objective to achieve the highest degree of quality in its products and services commensurate with requirements as defined and agreed our client's specification. To ensure continuity of performance, JOliva Enterprises has established and maintains an effective Quality Assurance Program. Our Quality Assurance Program allows our management and employees to communicate and identify important risks, schedule changes and unforeseen circumstances before they take place. Audits of the janitor’s weekly checklists, inventory and equipment are performed as necessary to ensure that all aspects of the job are not left to guesswork. TRACKING ACCOUNTABILITY AND DOCUMENTING OUR PROCESS As part of our Quality Assurance Program, each location will receive its own Task Checklist. The Task Checklist is a chart illustrating which tasks will be performed daily, weekly, monthly, semi-annually and annually. In addition to this, special requests can be added to this calendar allowing both your contact on site and our janitors to know what tasks they need to perform, where they should be at all times and provides greater transparency into our operations. It is also used by management to ensure that work outlined in the contract is being completed in a timely manner. A copy of the Task Checklist is kept in the onsite management office at all times. All Task Checklist clearly define who is responsible for the work and are checked off as each task is completed, then initialed that the janitor completed the work Bid No. 19-08-02 Janitorial Maintenance Services for City of Sunny Isles Beach 16 9/23/19 Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. satisfactorily. All special and emergency cleaning requests are time stamped, and automatic escalations are triggered by that time, notifying management. At this point, service delivery is measured, quantified, and analyzed by JOliva management and if requested, the customer. Best practices can be identified and disseminated, producing significant improvements in customer satisfaction. Supervisory personnel can follow up with service workers on issues and requests to make certain all work is completed to our high standards. Any problems that emerge from this follow up are immediately corrected and the communication loop is then closed—but only when our customers are absolutely satisfied. INSPECTIONS The facilities are randomly inspected by our Regional PM on a regular schedule, and the data is entered into our database for review by senior management. Customized quality control inspection reports, showing results and trends, are available on an Excel spreadsheet. From this information, our managers can determine what actions are necessary to maintain contract compliance, continuous improvement and ultimately, customer satisfaction. PROCESS IMPROVEMENT JOliva strives to optimize our processes to achieve more efficient results through planning, standardization, employee engagement and other means. We continuously look to identify areas of opportunity and target any problem areas, formulate a detailed strategy, and promptly execute the solution. When we engage in a proactive processes improvement strategy, we can build upon our foundation of best practices, procedures and processes so you receive the best service. JOLIVA TRAINING PROGRAM We are committed to providing employees that will perform their jobs with minimum issues or reliance on constant managerial oversight. To successfully do this, our new- hire orientation covers all of the basics of the job. Our in-office training will be a mixture of online or video training and live discussions with question and answer sessions. Afterwards, our new employee will spend a week or more with a supervisor onsite, with hands on training. Once the training is completed, the employee is given a verbal exam and their work is inspected for quality before being cleared to work alone. Bid No. 19-08-02 Janitorial Maintenance Services for City of Sunny Isles Beach 17 9/23/19 Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. IN OFFICE TRAINING PROGRAM  Orientation to JOliva Enterprises and the facility that they will be cleaning  Rules and Regulations  JOliva Policies and Procedures  Drug-Free Workplace Policy  OSHA Compliance and Safety Training  Uniform Distribution ON SITE TRAINING PROGRAM  Explanation of Individual Job Duties  Proper Use of Tools and Equipment  Chemical dilution control and MSDS  Waste Disposal  Site Security Rules  Common Area Cleaning Procedures  Restroom Cleaning Procedures Restrooms are commonly a source of frustrating of facility maintenance supervisors. They are usually less clean than we might like, or improper methodology is used, creating a prime habitat for health-threatening bacteria. JOliva trains our janitors on the proper technique to clean a restroom. We explain to our staff that using one cleaning rag per fixture, and cleaning from top to bottom of the toilet or urinal prevents soiled rags redistributing germs on the next commode. Sinks are cleaned with attention to detail around the faucet and drain. Mirrors are polished, and walls and partitions are kept free of dust and fingerprints. On an annual basis, JOliva holds recurring training for our employees. These training sessions cover various areas of work, and give the employee the first step in progressing through the ranks. Topics include:  Customer Service Skills  Specialized training for certifications  Communication Skills  Supervisor Development Training  Safety Issues (Hazard detection, Ergonomics, accident investigation procedures)  Interdisciplinary Training in job-specific topics (Floor waxing/buffing, machine cleaning, Green Cleaning) We support our commitment to employee growth by performing annual staff reviews. The purpose of this review is to determine any changes (if needed) can be made to improve an employee’s work method. These reviews are done prior to annual training to cover any remedial training. At that time, we will determine if the employee’s compensation package is sufficient for their performance. CHEMICAL, MATERIALS, EQUIPMENT AND MACHINERY It is JOliva Enterprises Safety Policy that its staff and users of the facility being cleaned must be protected against hazardous chemicals and unsafe work practices. (Further information can be found in our company Health and Safety Policy).  Any hazard signage shall be clear and concise and written in an easily understood manner. Bid No. 19-08-02 Janitorial Maintenance Services for City of Sunny Isles Beach 18 9/23/19 Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal.  Material safety data sheets (MSDS) and Risk Assessments will be kept, maintained and reviewed for all cleaning chemicals in current use, and shall be easily available for reference in case of accidents.  Cleaning chemicals shall be appropriately labeled identifying, product, safety precautions and hazard information, correct dilution and method of application.  Personal protective equipment (PPE) shall be provided for all cleaning personnel, and replaced when defective.  Training will be provided to all staff on correct and safe use of chemicals and machinery. A regular inspection program by management and supervisory staff to monitor chemical safety will include the following criteria:  correct labeling/signage  correct handling/application  wearing of PPE and replacement requirements  update of MSDS  correct storage Bid No. 19-08-02 Janitorial Maintenance Services for City of Sunny Isles Beach 19 9/23/19 Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. QC SHEETS Bid No. 19-08-02 Janitorial Maintenance Services for City of Sunny Isles Beach 20 9/23/19 Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Bid No. 19-08-02 Janitorial Maintenance Services for City of Sunny Isles Beach 21 9/23/19 Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Bid No. 19-08-02 Janitorial Maintenance Services for City of Sunny Isles Beach 22 9/23/19 Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Bid No. 19-08-02 Janitorial Maintenance Services for City of Sunny Isles Beach 23 9/23/19 Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Bid No. 19-08-02 Janitorial Maintenance Services for City of Sunny Isles Beach 24 9/23/19 Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Bid No. 19-08-02 Janitorial Maintenance Services for City of Sunny Isles Beach 25 9/23/19 Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. Bid No. 19-08-02 Janitorial Maintenance Services for City of Sunny Isles Beach 26 9/23/19 Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. 5. References 1. Ron Rhea US Army Corps of Engineers Ronald.rhea@usace.army.mil 201.309.2357 2. Jay Shechter City of Pembroke Pines, FL JShechter@ppines.com 954.450.6888 3. Olajumoke Oluwagbemi US Army Olajumoke.Oluwagbemi@us.af.mil 609.754.5915 Bid No. 19-08-02 Janitorial Maintenance Services for City of Sunny Isles Beach 27 9/23/19 Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. 6. Any Exceptions (Bid Terms) N/A Bid No. 19-08-02 Janitorial Maintenance Services for City of Sunny Isles Beach 28 9/23/19 Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. 7. Certificate of Insurance Bid No. 19-08-02 Janitorial Maintenance Services for City of Sunny Isles Beach 29 9/23/19 Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. 8. Completed Contract Forms DELIVER TO: City of Sunny Isles Beach City Clerk 18070 Collins Avenue, 4th Floor Sunny Isles Beach, FL 33160 INVITATION TO BID SECTION 7 BID SUBMITTAL FORMS OPENING= 2:30 P.M. Wednesday, September 18, 2019 PLEASE QUOTE PRICES F.O.B. DEsllNATION, LESS TAXES, DELIVERED IN CITY OF SUNNY ISLES BEACH, FLORIDA NOTE: City of Sunny Isles Beach is exempt from all taxes (Federal, State, and Local). Bid price should be less all taxes. Tax Exemption Certificate furnished upon request. Issued by: Purchasing Agent Date Issued: This Bid submittal consists of August 15, 2019 Pages 49+ Sealed bids are subject to the Terms and Conditions of this Invitation to Bid and the accompanying Bid Submittal. Such other contract provisions, specifications, drawings or other data as are attached or incorporated by reference in the Bid Submittal, will be received at the office of the City Clerk at the address shown above until the above stated time and date, and at that time, publicly opened for furnishing the supplies or services described in the accompanying Bid Submittal Requirement. ITB 19-08-02 JANITORIAL MAINTENANCE SERVICES A Bid Deposit in the amount of E3fe of the total amount of the bid shall accompany all bids Procurement Agent: Firm Name: Genesis Cuevas J Oliva Enterprises, LLC Commodity Code(s): RETURN ONE ORIGINAL AND FOUR (4) COPIES OF BID SUBMITTAL PAGES AND AFFIDAVITS FAILURE T0 SIGN PAGE 52 0F SECTION 7 BID SUBMITTAL WILL RENDER YOUR BID NON- RESPONSIVE JANITORIAL MAINTENANCE SERVICES I Bid No.19-08-02 BID SUBMITTAL FOR: ACKNOWLEDGEMENT 0F ADDENDA INSTRUCTIONS: COMPLETE PART I OR PART 11, WHICHEVER APPLIES PART I: LIST BELOW ARE THE DATES OF ISSUE FOR EACH ADDENDUM RECEIVED IN CONNECTION WITH THIS BID Addendum #1, Dated Addendum #2, Dated Addendum #3, Dated Addendum #4, Dated Addendum #5, Dated Addendum #6, Dated Addendum #7, Dated Addendum #8, Dated 8/30/2019 9/4/2019 9/16/2019 9/17/2019 PART 11: I NO ADDENDUM WAS RECEIVED IN CONNECTION WITH THIS BID JANITORIAL MAINTENANCE SERVICES I Bid No.19-08-02 Firm Name: J Oliva Enterprises, LLC Street Address : 320 East Main Street, Somerville, NJ 08876 Mailing Address (if different): Telephone No.908-300-8483 Fax No. 800-895-5660 Email Address: jroliva@jolivatrucking.com FE:ENNo.3j2_-2=|3=|93|8=|7:i3j9_ Print Name: Title:President THE EXECUTION OF THIS FORM CONSTITUTES THE UNEQUIVOCAL OFFER OF PROPOSER TO BE BOUND BY THE TERMS OF ITS BID. FAILURE TO SIGN THIS SOLICITATION WHERE INDICATED ABOVE BY AN AUTHORIZED REPRESENTATIVE SHALL RENDER THE BID NON- RESPONSIVE. THE CITY MAY, HOWEVER, IN ITS SOLE DISCRETION, ACCEPT ANY BID THAT INCLUDES AN EXECUTED DOCUMENT WHICH UNEQUIVOCALLY BINDS THE BIDDER T0 THE TERMS OF ITS OFFER. JANITORIAL MAINTENANCE SERVICES I Bid No.19-08-02 Attachment C SCHEDULE OF VALUES FACILITIES 1. Government Center (Approx. 54,000 Sq. Ft.) 2. Pelican Community Park Community Center and Gymnasium (Approx. 25,600 Sq. Ft.) 3. Public Works Modular (Approx.1,000 Sq. Ft.) MONTHLY COST $ 7,880.61 $ 1,377.76 Total of Items 1 through 3: $ 21,291.08 X12= ANNUAL COST $ 94,567.32 $ 16,533.12 SUPPLIES 4. Paper Towels Refills for Bathroom 5. Toilet Paper Refills for Bathrooms 6. Toilet Paper Refills for 4th Floor 7. Trash Bag Refills for Bathroom C $45300 X 12 = S 5,436.00 Annual Cost Total Cost of Contract (2) Two Years (E X 2) PROPOSED SOLUTION Natural Mufti Ford Atlas 2 ply toilet 24x33 Natural clear liners Annual Cost MONTHLY COST ? 12o.oo ; 210.00 Total of Supplies Items 4 through 7: $ 453.00 A+D + $ 543600 =$ 260,928.96 Total Cost per Year A + D 521,857.92 As such the Contractor shall furnish all labor, materials, equipment, tools, superintendence and services necessary to provide complete Custodial Services PROPOSED CHEMICALS Carpet Stain Removal Kit Floor Finish Stripper Concentrated Synthetic Neutral Detergent Quaternary Ammonium Germicidal Detergent Stainless Steel Cleaner Lotion-type Cleanser Glass Cleaner Bowl Cleaner Water-Emulsion Type Concrete and Terrazzo Sealer Graffiti Remover Carpet Shampoo Concentrate Metal-Link Polymer Floor Finish OPTloNAL SERVICES PROPOSED SOLUTION Victona Bay Spot Removal Kit Handy Cleanse Quick Strip Betco Neutral Cleaner Victoria Bay Mint a Champion Handy Cleanse Spec Victona Bay Kling Toilet Bowl Cleaner Handy Cleanse Victoria Bay Shampooing: Strip/Wax/Buff Tile Flooring: Porter or Janitor, Regular Rate Nights/Holidays Rate Exterior Window cleaning: Government Center $ 0.35 ; 2,500.00 per Sq. Ft. per Sq. Ft. per Hour per Hour per cleaning Cost per Unit ; 36.75 ; 22.55 ; 26.84 $ 25.62 $ 52.56 ; 21.30 ; 15.86 ? 24.75 $ 109.80 $ 47.15 ; 50.65 $58.60 Notes: The Bidder, by signing this Bid Form and Contract, fully acknowledges that he/she will receive no additional compensation (no overhead, no anticipated profits, etc.) other than the bid unit price of the items times the number of items authorized, ordered, placed, and accepted by the City. The funding for this and all projects is based on the availabity of funds at the time of awarding the contract. RESPONDENT QUESTIONNAIRE 1.coMPANv NAME AND rvpE oF oRGANlzATloN: J Oliva Enterprises, LLC 2.NAME AND TITLE OF AUTHORIZED CONTRACT SIGNER(S): Julio oliva, President Julio R Oliva, Vice President 3.ADMINISTRATIVE PERSONNEL: LIST NAMES, EMAIL AND PHONE NUMBER 0F ADMINISTRATIVE PERSONNEL. Michelle stahl Email: michelle@jolivatrucking.com Phone: 908-300-8483 4.(SuPERVISORS)= LIST NAME, TITLE AND YEARS OF EXPERIENCE: Jose Grau, Regional Project Manager 10 years Experience 5.LIST WORK NORMALLY SUBCONTRACTED TO OTHERS:None 6.NUMBER OF EMPLOYEES THAT WILL BE ASSIGNED T0 THIS CONTRACT, PER LOCATION, IF AWARDED: City Hall 4 Full Time , PCP 2 Full Time, Modular 1 part time. JANITORIAL MAINTENANCE SERVICES I Bid No.19-08-02 JANITORIAL MAINTENANCE SERVICES I Bid No.19-08-02 JANITORIAL MAINTENANCE SERVICES I Bid No.19-08-02 STATE OF FLORIDA ) COUNTY OF Miami-Dado) NON-COLLUSION AFFIDAVIT City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach, FL 33160 Telephone: (305) 947-0606 Fax; (305) 949-3113 The undersigned being first duly sworn as provided by law, deposes, and says: This Affidavit is made with the knowledge and intent that it is to be filed with the City of Sunny Isles Beach City Commission and that it will be relied upon by said County, in any consideration which may give to and any action it may take with respect to this Bid. The undersigned is authorized to make this Affidavit on behalf of, J Oliva Enterprises, LLC (Name of Corporation, Partnership, Individual, etc.) |LC of which he is (Type of Business) Sole Owner formed under the laws of NJ (State) (Sole Owner, Partner, President, etc.) Neither the undersigned nor any person, firm, or corporation named in above Paragraph 10.2, nor anyone else to the knowledge of the undersigned, have themselves solicited or employed anyone else to solicit favorable action for this Bid by the City, also that no head of any department or employee therein, or any officer of the City of Sunny Isles Beach, Florida is directly interested therein. This Bid is genuine and not collusive or a sham; the person. firm or corporation named above in Paragraph 10.2 has not colluded, conspired, connived or agreed directly or indirectly with any proposers or person, firm or corporation, to put in a sham Bid, or that such person, firm or corporation, shall refrain from Bidding, and has not in any manner, directly or indirectly, sought by agreement or collusion, or communication or conference with any person, firm or corporation, to fix the prices of said Bid or Bids of any other proposers; and all statements contained in the Bid or Bids described above true; and further; neither the undersigned, nor the person, firm or corporation named above in Paragraph 10.2, has directly or indirectly submitted said Bid or the contents thereof, or divulged information or data relative thereto, to any association or to any member or agent thereof. Julio oliva President AFFIANT'S NAME AFFIANT'S TITLE TAKEN, SWORN AND SuBSCRIBED TO BEFORE ME this JL day of Personally Known X or produced Identification Type of identification (Affix sealJieLr?) - September MICHELLE 8TAHL fuBuCOFNEWJEFOwNorARy NOTAR 1of8 PUBLIC ENTITY CRIMES City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach, FL 33160 Telephone: (305) 947-0606 Fax: (305) 949-3113 SWORN STATEMENT PURSUANT T0 SECTION 287.133(3)(a) FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES PUBLIC ENTITY CRIMES Pursuant to the provisions of paragraph (2) (a) of Section 287.133, Florida State Statutes -"A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a Bid on a Contract to provide any goods or services to a public entity, may not submit a Bid on a Contract with a public entity for the construction or repair of a public building or public Work, may not submit Bids on leases of real property to a public entity, may not be awarded to perform Work as a Contractor, supplier, Sub-Contractor, or Consultant under a Contract with any public entity, and may not transact business with any public entity in excess of the threshold amount Category Two of Sec. 287.017, FS for thirty six months from the date of being placed on the convicted vendor list". THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER OFFICIAL AUTHORIZED TO ADMINISTER OATHS. 11.1. This sworn statement is submitted to city ofsunnv Isles Beach by Julio Oliva for J Oliva Enterprises, LLC ing sworn s whose business address is: 320 East Main street, Somerville, NJ 08876 and (if applicable) its Federal Employer Identification number (FEIN) is 52-239-7849 (lf the entity had no FEIN, include the Social Security Number of the individual signing this sworn statement: 11.2. I understand that a "public entity crime" as defined in paragraph 287.133(1)(g), Florida statutes, means a violation of any state or federal law by a person with respect to and directly related to the transaction of business with any public entity or with an agency or political subdivision of any other state or with the United States, including, but not limited to, any Bid or Contract for goods or services to be provided to any public entity or an agency or political subdivision of any other state of the United States and involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation. 11.3. I understand that "convicted" or "conviction" as defined in Para. 287.133(1)(b), Florida Statutes, means a finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any federal or state trail court of record relating to charges brought by indictment or information after July 1, 1989, as a result of a jury verdict, non-jury trial, or entry of a plea of guilty or nolo contendere. 11.4. I understand that an "affiliate" as defined in para. 287.133(1)(a), Florida statutes, means: a.) predecessor or successor of a person convicted of a public entity crime; or b.) Any entity under the control of any natural person who is active in the management of the entity and who has been convicted of a public entity crime. The term "affiliate" includes those officers, directors, executors, partners, shareholders, employees, members, and agents who are active in the management of an affiliate. The ownership by one person of shares constituting a controlling interest in another person, or a pooling of equipment or income among persons when not for fair 2of8 market value under an arm's length agreement, shall be a prime facie case that one person controls another person. A person who knowingly enters into a joint venture with a person who has been convicted of a public entity crime in Florida during the preceding 36 months shall be considered an affiliate. 11.5. I understand that a "person" as defined in Para. 287.133(1)(e), Florida Statutes, means any natural person or entity organized under the laws of any state or of the United States with the legal power to enter into a binding Contract and which Bids or applies to Bid on Contracts for the provision of goods or services let by a public entity, or which otherwise transacts or applies to transact business with a public entity. The term "persons" includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in management of any entity. 11.6. Based on information and belief, the statement which I have marked below is true in relation to the entity submitting this sworn statement. (Indicate which statement applies.) + Neither the entity submitting this sworn statement, nor.any of it's officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, nor any affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. However, there has been a subsequent proceeding before a Hearing Officer of the State of Florida, Division of Administrative Hearings and the Final Order entered by the Hearing Officer of the State of Florida, Division of Administrative Hearings and the Final Order entered by the Hearing Officer determined that it was not in the public interest to place the entity submitting this sworn statement on the convicted vendor list. (Attach a copy of the final order.) I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER FOR THE PUBLIC ENTITY IDENTIFIED IN PARAGRAPH 11.1 (ONE) ABOVE IS FOR THAT PUBLIC ENTITY ONLY AND, THAT THIS FORM IS VALID THROUGH DECEMBER 31 0F THE CALENDAR YEAR IN WHICH IT IS FILED. I ALSO UNDERSTAND THAT I AM REQUIRED TO INFORM THE PUBLIC ENTITY PRIOR TO ENTERING INTO A CONTRACT IN EXCESS OF THE THRESHOLD AMOUNT PROVIDED IN SECTION 287.017, FLORIDA (printed Name) president UAL OPPORTUNITY / AFFIRMATIVE ACTION City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach, FL 33160 Telephone: (305) 947-0606 Fax: (305) 949-3113 EQUAL OPPORTUNITY/AFFIRMATIVE ACTION STATEMENT The contractors and all subcontractors hereby agree to a commitment to the principles and practices of equal opportunity in employment and to comply with the letter and spirit of federal, state, and local laws and regulations prohibiting discrimination based on race, Address:320 East Main Street Somerville, NJ 08876 4of8 CONFLICT OF INTEREST City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach, FL 33160 Telephone: (305) 947-0606 Fax: (305) 949-3113 CONFLICT OF INTEREST STATEMENT The award of any contract hereunder is subject to the provisions of Chapter 112, Florida State Statutes. Proposers must disclose with their Bids, the name of any officer, director, partner, associate or agent who is also an officer or employee of the City of Sunny Isles Beach or its agencies. STATE OF FLORIDA COUNTY OF BEFORE ME, the undersigned authority, personally appeared deposes, and states: 18.1. I am the President who was duly sworn, of with a local office in 18.2. The above named entity is submitting a Bid forthe city of sunny Isles Beach, Bid No. and principal office in described as: Landscape Maintenance Services. The Afflant has made diligent inquiry and provides the information contained in this Affidavit based upon his own knowledge. 18.3 The Affiant states that only one submittal for the above Bid is being submitted and that the above named entity has no financial interest in other entities submitting Bids for the same project. 18.4 Neither the Afflant nor the above named entity has directly or indirectly entered into any agreement, participated in any collusion, or otherwise taken any action in restraints of free competitive pricing in connection with the entity's submittal for the above Bid. This statement restricts the discussion of pricing data until the completion of negotiations if necessary and execution of the Contract for this project. 18.5 Neither the entity nor its affiliates, nor any one associated with them, is presently suspended or otherwise ineligible from participation in contract letting by any local, State, or Federal Agency. 18.6 Neither the entity, nor its affiliates, nor any one associated with them have any potential conflict of interest due to any other clients, contracts, or property interests for this project. 18.71 certify that no member of the entity's ownership or management is presently applying for any employee position or actively seeking an elected position with the City of Sunny Isles Beach. 18.8 I certify that no member of the entity's ownership or management, or staff has a vested interest in any aspect of the City of Sunny Isles Beach. 18.9 ln the event that a conflict of interest is identified in the provision of services,I, on behalf of the above named entity, will immediately notify the City of Sunny Isles Beach. Dated this AFFIANT Sworn to and subscribed before me this • Personally Known 1 Produced Identification NOTARY PUBLIC STATE OF FLORIDA Print or Type Name and Title day of OR Type of Identification 5of8 DISPUTE DISCLOSURE City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach. FL 33160 Telephone: (305) 947-0606 Fax: (305) 949-3113 DISPUTE DISCLOSURE FORM Answer the following questions by placing a ``X" after "Yes" or "No". If you answer "Yes'', please explain in the space provided, or on a separate sheet attached to this form. 19.1. Has your firm or any of its officers, received a reprimand of any nature or been suspended by the Department of Professional Regulations or any other regulatory agency or professional associations within the last five (5) years? YES NO 19.2. Has your firm, or any member of your firm, been declared in default, terminated or removed from a contract or job related to the services your firm provides in the regular course of business within the last five (5) years? YES No X 19.3. Has your firm had against it or filed any requests for equitable adjustment, contract claims, Bid protests, or litigation in the past five (5) years that is related to the services your firm provides in the regular course of business? YES No X If yes, state the nature of the request for equitable adjustment, contract claim, litigation, or protest, and state a brief description of the case, the outcome or status of the suit and the monetary amounts of extended contract time involved. I hereby certify that all statements made are true and agree and understand that any misstatement or misrepresentation of falsification of facts shall be cause for forfeiture of rights for further consideration of this Bid for the City of Sunny Isles Beach. 9lTJ12:OT9 Date Julio Oliva, President Print or Type Name and Title 6of8 STATE OF FLORIDA COUNly oF Miami Dade ANTI-KICKBACK City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach, FL 33160 Telephone: (305) 947-0606 Fax; (305) 949-3113 ANTI-KICKBACK AFFIDAVIT I, the undersigned, hereby duly sworn and deposed say that no portion of this sum herein Bid will be paid to any employees of the City of Sunny Isles Beach or its elected officials as a commission, kickback, reward or gift, directly or indirectly by me or any member of my firm or by an officer of the corporation. Julio Oliva President The foregoingSeptemer oi pe,r`s9n instrument was executed]. AFFIX NOTARY STAMP HERE: Personally Known acknowledged- \1 I,before me this 17_ day Of name [type of authority], for [name of party on behalf of whom instrument was Notary Public -State of Florida unEue8"L Print or TypE]rfumar8ca" Name fty€omlselenExgivee8nema X oR produced Identification Type of Identification Produced 7of8 CONTRACTOR ANTI-BOYCOTT CERTIFICATI0N [PURSUANT T0 FLORIDA STATUTE § 215.4725] I, Julio Oliva Print Name on behalf of J Oliva Enterprises, LLC Company Name certifies that J Oliva Enterprises, LLC does not: Company Name 1. Participate in a boycott of Israel; and 2. Is not on the Scrutinized Companies that Boycott Israel list; and 3. Is not on the Scrutinized Companies with Activities in Sudan List; and 4. Is not on the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List; and 5. Has not engaged in business operations in Cuba or Syria. President Title 9/LJ/TOTS Date 8of8 Bond no. 882008927 r 0, ,uN r STATE OF FLORIDA COUNTy oF Miami-Dads ) KNOW ALL MEN BY United States Sure ) THESE BID BOND City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach, FL 33160 Telephone: (305) 947-0606 Fax: (305) 949-3113 PRESENTS, that we,J Oliva Enterprises LLC as Surety, are held and firmly bound Beach, a municipal corporation of the State of Florida in the sum of 50/o of total amount bid as Principal, and DuoT,t:rsthtesffinp¥d#eu: money of the United States, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators and successors jointly and severally, firmly by these presents. 5;HDFtemcg¥P{;I;]9!ot#foHTH'S OBLIGATION IS SuCH that Whereas the Principal has submitted the accompanying Bid dated, 19-08-02 Janitorial Maintenance Services WHEREAS, it was a condition precedent to the submission of said Bid that a cashier's check or Bid Bond in the amount of five percent (5%) Of the Base Bid be submitted with said Bid as a guarantee that the Proposers would, if awarded the Contract, enter into a written Contract with the City for the performance Of said Contract, within ten (10) consecutive calendar days after written notice having been given Of the Award of the Contract. NOW, THEREFORE, the conditions of this obligation are such that if the Principal within ten (10) consecutive calendar days after written notice of such acceptance, enters into a written Contract with the City of Sunny Isles Beach and furnishes the Performance Bond, satisfactory to the City, each in an amount equal to one hundred percent (100%) of the Contract Price, and provides all required Certificates of Insurance, then this oblisation shall be void; otherwise the sum herein stated shall be due and payable to the Cfty of Sunny Isles Beach and the Surety herein agrees to pay said sum immediately, upon demand of the City, in good and la\^rful money of the United States Of America, as liquidated damages for failure thereof of said Principal. lN WITNESS WHEREOF, the above bonded parties have executed this instrument under their several seals this 18th of September ,2019 , the name and the corporate seal of each corporate party being hereto affixed and these presents being duly signed dy its undersigned representative. DOCUMENT CONTINUES ON NEXT PAGE Business Address Somerville, NJ 08876 City, State, and Zip Code 908-300-8483 Business Telephone yQttJL^ Ompany (Corporate Surety)* •lmpress Corporate Seal Affix Corporate Seal 800-895-5660 Business Facsimile Surety companies executing bonds must appear on the Treasury Department's most current list (circular 570 as amended) and be authorized to transact business in the State of Florida. TOKIOMARINE POWER OF ATTORNEY KNOW ALL MEN BY THESE PRESENTS: That, UNITED STATES SURETY COMPANY (the "Company"), a corporation duly organized and existing under the laws of the State of Maryland, and having its principal office in Timonium, Maryland, does by these presents make, constitute and appoint, BRUCE M ALLEN its true and lawful Attorney-in-fact, with full power and authority hereby conferred in its name, place and stead, to execute, acknowledge and deliver bond number 882008927 in an amount not to exceed issued in the course of its business and to bind the Company thereby,********* UNLIMITED *********( ut*UNL|MITED *" ). Said appointment is made under and by authority of the following resolutions of the Board of Directors of United States Surety Company: "Be t.{ fieso/ved, that the President, any Vice-President, any Assistant Vice-President, any Secretary or any Assistant Secretary shall be and is hereby vested with full power and authority to appoint any one or more suitable persons as Attorney(s)-in-Fact to represent and act for and on behalf of the Company subject to the following provisions: A#omey-/.n-Faof may be given full power and authority for and in the name of and on behalf of the Company, to execute, acknowledge and deliver, any and all bonds, recognizances, contracts, agreements or indemnity and other conditional or obligatory undertakings, including any and all consents for the release of retained percentages and/or final estimates on engineering and construction contracts, and any and all notices and documents canceling or terminating the Company's liability thereunder, and any such instruments so executed by any such Attorney-in-Fact shall be binding upon the Company as if signed by the President and sealed and effected by the Corporate Secretary. Be /.f Reso/ved, that the signature of any authorized officer and seal of the Company heretofore or hereafter affixed to any power of attorney or any certificate relating thereto by facsimile, and any power of attorney or certificate bearing facsimile signature or facsimile seal shall be valid and binding upon the Company with respect to any bond or undertaking to which it is attached." Adopted by unanimous written consent in lieu of meeting on September lst, 2011. The Attorney-in-Fact named above may be an agent or a broker of the Company. The granting of this Power of Attorney is specific to this bond and does not indicate whether the Attorney-in-Fact is or is not an appointed agent of the Company. IN WITNESS WHEREOF, United States Surety Company has caused its seal to be affixed hereto and executed by its Senior Vice President on this lst day of June, 2018. State of California County of Los Angeles A Notary Public or other officer completing this certificate verifies only the this certificate is attached, and not the truthfulness, accurac or validit identity of the individual who signed the document to which of that document. On this lst day of June, 2018, before me, Sonia 0. Carrejo, a notary public, personally appeared Adam S. Pessin, Senior Vice President of united States Surety Company, who proved to me on the basis of satisfactory evidence to be the person whose name is subscribed to the within instrument and acknowledged to me that he executed the same in his authorized capacity, and that by his signature on the instrument the person, or the entity upon behalf of which the person acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of CALIFORNIA that the foregoing paragraph is true and correct. lot^naple.County i (seal) Power of Attorney and the resolution adoptedI, Kio Lo, Assistant Secretary of United States Surety Company, do hereby certify that the by the Board of Directors of -said Company as set forth above, are true and correct transcripts thereof and that neither the said Power of Attorney nor the resolution have been revoked and they are now in full force and effect. lN WITNESS WHEREOF, I have hereunto set my hand this Bond No. Agency No. 882008927 18th d 2019 Bond Number 882008927 United States Surety Company State of , Maryland CONSENT OF SURETY United States Surety Company, INSURANCE CchffANY, State of , Maryland duly qualified to transact business agrees that if T Oliva Enterprises LLC320 East Main Street Somerville , NT 08876 in the state of Florida is the successful Bidder for 19-08-02 Tanitorial Maintenance Services it as surety will provide the Bidder with all bonds as required in the advertisement or in the specifications. Signed, sealed and dated this ±£±± day of September, 2£±2 Bond No.: 882008927 (Acknowledgement of Surety Company) STATE OF Permsvlvania ) SS.: COUNTY OF Chester ) On this J£±b day of September, 2QJf before me personally came Bmuce M. AJJ£E to me Known, who being by me duly sworn, did depose and say the he resides in West chester. PA that he is the Attomev-in-fact of United States Surety ComDanv, the corporation described in and which executed the within instrument; that he knows the seal of said corporation; that seal affixed to said iustrunent is such corporate seal; that is so affixed by the order of the Board of Directors of said corporation, and that he signed his name thereto by like order; and that the liabilities of said company do not exceed its assets as ascertained in the manner provided by the laws of the State of Florida, and the said further said Kristin L. Allen that she is acquainted with Bruce M. Allen and knows him to be the Attomev-in-fact of said company; that the signature of the said Bruce M. Allen subscribed to the within instrument is in the genuine handwriting of the said Bruce M. Allen and was subscribed thereto by like order of the Board of Directors, and in the presence of him, the said. vAha.froth KFistin L. Allen , Notary Public Comrronwealth of Pennsy`vanta•'-`kRls-" L. Allen, Notary Publlc Chester County My Commtsswh Explres July Z4, 202Z Number 128ael4Comml!slon NOTARY PUBLIC OF Pennsylvania Commission Expires 7/24/2022 word/formsINOTARY.FM