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HomeMy WebLinkAboutReso 2014-2221RESOLUTION NO. 2014- z�kz A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, AWARDING BID NO. 14 -02 -01 AND ENTERING INTO AN AGREEMENT WITH ENVIRO WASTE SERVICES GROUP, INC. FOR STORM WATER MANAGEMENT SYSTEM PREVENTATIVE MAINTENANCE SERVICES, IN AN AMOUNT NOT TO EXCEED THREE HUNDRED THIRTY -SEVEN THOUSAND FIVE HUNDRED FORTY - FIVE DOLLARS ($337,545.00); AUTHORIZING THE MAYOR TO EXECUTE SAID AGREEMENT; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO EFFECTUATE THIS RESOLUTION; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City is in need of storm water management system preventative maintenance services and issued Bid No. 14 -02 -01 of which two (2) responses were received; and WHEREAS, the bid response from Enviro Waste Services Group, Inc. was determined to be the lowest responsible and responsive bidder for storm water management system preventative maintenance services; and WHEREAS, Enviro Waste Services Group, Inc. is qualified, willing and able to provide the desired services on the terms and conditions set forth herein; and WHEREAS, the City wishes to award Bid No. 14 -02 -01 to and enter into an Agreement with Enviro Waste Services Group, Inc. for storm water management system preventative maintenance services, in an amount not to exceed Three Hundred Thirty -Seven Thousand Five Hundred Forty -Five Dollars ($337,545.00), attached hereto as Exhibit "A ". NOW, THE BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS: Section 1. Incorporation of Recitals. The recitals set forth in this resolution are incorporated herein by reference as if fully set forth herein. Section 2. Award of Bid and Approving the Agreement. The City Commission hereby awards Bid No. 14 -02 -01 to and approves an Agreement with Enviro Waste Services Group, Inc. for Storm Water Management System Preventative Maintenance services, in an amount not to exceed Three Hundred Thirty -Seven Thousand Five Hundred Forty -Five Dollars ($337,545.00), attached hereto as Exhibit "A ". Section 3. Authorization of Mayor. The Mayor is hereby authorized to execute said Agreement. R2014- Storm Water Mgmt Sys Maintenance Ba 14 -02 -01 Page I of 2 Section 4. Authorization of City Manager. The City Manager is hereby authorized to do all things necessary to effectuate this Resolution. Section 5. Effective Date. This Resolution shall become effective upon adoption. PASSED AND ADOPTED this 17t1i day of April 2014 ATTEST: 1� Sa i nes, MMC, City Clerk APPROVED AS TO FORM AND 5OtLE �UF ICIENCY ti ot, City Attorney Vote: S—o Mayor Norman S. Edelcup Vice Mayor Isaac Aelion Commissioner Jeanette Gatto Commissioner Jennifer Levin Commissioner George "Bud" Scholl orman S. E Mayor Moved by: r 1 Seconded by: �pa�,L ✓ (Yes) (Yes) (Yes) �V(Yes) 1/(Yes) R2014- Storm Water Mgmt Sys Maintenance Ba 14 -02 -01 Page 2 of 2 (No) (No) (No) (No) (No) SUNNY S E S O B AGREEMENT BETWEEN THE CITY OF SUNNY ISLES BEACH AND ENVIRO WASTE SERVICES GROUP, INC. aFS�R, °s CONTRACT NO. C1314 -048 THIS AGREEMENT (hereinafter referred to as the "Agreement "), is made in duplicate, this day of April 2014, by and between the CITY OF SUNNY ISLES BEACH, (hereinafter referred to as ( "City "), and ENVIRO WASTE SERVICES GROUP, INC., a corporation authorized to do business in the State of Florida (hereinafter referred to as ( "Contractor "), whose federal tax identification number is RECITALS WHEREAS, the City is in need of a contractor to provide Stormwater Management System Preventative Maintenance to clean and inspect storm water catch basins, manholes, wells and line jetting within the city ( "Services "), as more particularly described in Invitation to Bid No. 14- 02 -01, which is incorporated herein by reference; and WHEREAS, the Contractor submitted a bid and was deemed the lowest responsible, responsive bidder in response to Invitation to Bid No. 14 -02 -01 for the Services, which is attached hereto and incorporated herein by reference as Attachment "A "; WHEREAS, the Contractor is qualified, willing and able to provide the Services on the terms and conditions set forth herein; and WHEREAS, the City desires to enter into this Agreement with Contractor to provide the Services in a total amount not to exceed Three Hundred Thirty -Seven Thousand Five Hundred Forty -Five Dollars ($337,545.00). NOW THEREFORE, in consideration of the foregoing and for the mutual covenants, representations and warranties and other good and valuable consideration, the receipt and adequacy of which is hereby acknowledged, the parties agree as follows: 1. RECITALS. The Recitals set forth above are hereby incorporated into this agreement and made a part hereof for reference. 2. SERVICES. Contractor shall provide the Services as more particularly described in Attachment "A ". The Contractor shall comply with all terms and conditions specified in Invitation to Bid No. 14- 02 -01. The Services shall be performed by Contractor to the full satisfaction of the City. Contractor agrees to have a qualified representative to audit and inspect the Services provided on a regular basis to ensure all Services are being performed in accordance with the City's needs and pursuant to the terms of this Agreement, and shall report to the City accordingly. Contractor agrees to immediately inform the City via telephone and in writing of any problems that could cause damage to the City's property, improvements and persons. Contractor will require its employees to perform their work in a manner befitting the type and scope of work to be performed. 3. TERM AND RENEWAL TERMS.Subject to the provisions relating to the termination of this Agreement as set forth in Section 7 below, this Agreement shall commence from the issuance of a Notice to Proceed from the City Manager or his designee and shall terminate one Page l of 7 (1) year thereafter. The city reserves the right to extend the Services for four (4) additional one year renewal terms at the discretion of the City. 4. COMPENSATION. During the term of this Agreement, in whatever capacity rendered, the City shall pay Contractor for Services performed by Contractor under this Agreement, for a total amount not to exceed Three Hundred Thirty -Seven Thousand Five Hundred Forty-Five Dollars ($337,545.00). Payment to Contractor for all charges and tasks under this Agreement shall be in accordance with this Agreement and the schedule of charges reflected in Contractor's response to Invitation to Bid No. 14- 02 -01, and under the following conditions: a. Disbursements. There are no reimbursable expenses associated with this contract. b. Payment Schedule. Invoices received from the Contractor pursuant to this Agreement will be reviewed by the initiating City Department. If services have been rendered in conformity with the Agreement, the invoice will be sent to the Finance Department for payment. Invoices must reference the contract number assigned hereto. Invoices will be paid in accordance with the State of Florida Prompt Payment Act. C. Availability of Funds. The City's performance and obligation to pay under this Agreement is contingent upon an annual appropriation for its purpose by the City Commission. d. Final Invoice. In order for both parties herein to close their books and records, the Contractor will clearly state "final invoice" on the Contractor's final /last billing to the City. This certifies that all services have been properly performed and all charges and costs have been invoiced to the City. Since this account will thereupon be closed, any other additional charges, if not properly included on this final invoice, are waived by the Contractor. Contractor shall make no other charges to the City for supplies, labor, taxes, licenses, permits, overhead or any other expenses or costs unless any such expense or cost is incurred by Contractor with the prior written approval of the City. If the City disputes any charges on the invoices, it may make payment of the uncontested amounts and withhold payment on the contested amounts until they are resolved by agreement with Contractor. Contractor shall not pledge the City's credit or make it a guarantor of payment or surety for any contract, debt, obligation, judgment, lien, or any form of indebtedness. The Contractor further warrants and represents that it has no obligation or indebtedness that would impair its ability to fulfill the terms of this Agreement. 5. INDEPENDENT CONTRACTOR RELATIONSHIP. The Contractor is an independent Contractor and shall be treated as such for all purposes. Nothing contained in this Agreement or any action of the parties shall be construed to constitute or to render the Contractor an employee, partner, agent, shareholder, officer or in any other capacity other than as an independent Contractor other than those obligations which have been or shall have been undertaken by the City. Contractor shall be responsible for any and all of its own expenses in performing its duties as contemplated under this Agreement. The City shall not be responsible for any expense incurred by the Contractor. The City shall have no duty to withhold any Federal income taxes or pay Social Security services and that such obligations shall be that of the Contractor, other than those set forth in this Agreement. Contractor shall furnish its own Page 2 of 7 transportation, office and other supplies as it determines necessary in carrying out its duties under this Agreement. 6. INSURANCE. Contractor shall, at its sole cost and expense, during the period of any work being performed under this Agreement, procure and maintain the following minimum insurance coverages to protect the City and Contractor against all loss, claims, damage and liabilities caused by Contractor, its agents, or employees, as indicated below: ❑ Comprehensive General Liability Insurance, including broad form contractual liability coverage for all operations, including, but not limited to, premises and operation; independent contractors; products and/or completed operations hazard; broad form property damage; broad form contractual coverage; and personal injury coverage with minimum limits of One Million Dollars ($1,000,000) per occurrence and Two Million Dollars ($2,000.000.00) aggregate. ❑ Worker's Compensation, as required by the State of Florida Employer's Liability. ❑ Business Automobile Liability which shall include coverage for all owned, non -owned and hired vehicles for minimum limits of not less than One Million Dollars ($1,000,000) per occurrence combined single limit for bodily injury liability and property damage liability, and must include owned vehicles as well as hired and non -owned vehicles. Insurance required of the Contractor shall be primary to, and not contribute with, any insurance or self - insurance maintained by the City. Such insurance shall not diminish Contractor's indemnification and obligations hereunder. The insurance policy(ies) shall be issued by companies authorized to do business under the laws of the State of Florida and acceptable to the City with a minimum A.M. Best rating of A- Excellent. Before any work under this Agreement is performed, and at any time upon request, Contractor shall furnish to the City certificates of insurance evidencing the minimum required coverage and shall be appropriately endorsed for contractual liability, with the City named as additional insured. All policies shall contain a waiver of subrogation endorsement. All policies and certificates shall be in forms and issued by insurance companies acceptable to the City Manager or his designee. All insurance policies and certificates of insurance shall provide that the policies may not be canceled or altered without thirty (30) days prior written notice to the City. The City reserves the right from time to time to change the insurance coverage and limits of liability required to be maintained by Contractor hereunder. Contractor shall also require and ensure that each of its sub - contractors providing services hereunder (if any) procures and maintains, until the completion of the services, insurance of the types and to the limits specified herein. ANY EXCEPTIONS TO THE INSURANCE REQUIREMENTS IN THIS SECTION MUST BE APPROVED IN WRITING BY THE CITY. 7. TERMINATION AND REMEDIES FOR BREACH. A. If, through any cause within reasonable control, the Contractor shall fail to fulfill in a timely manner or otherwise violate any of the covenants, agreements or stipulations material to this Agreement, the City shall have the right to terminate the Services then remaining to be performed. Prior to the exercise of its option to Page 3 of 7 terminate for cause, the City shall notify the Contractor of its violation of the particular terms of the Agreement and grant Contractor ten (10) days to cure such default. If the default remains uncured after ten (10) days the City may terminate this Agreement, and the City shall receive a refund from the Contractor in an amount equal to the actual cost of a third party to cure such failure. If Contractor fails, refuses or is unable to perform any term of this Agreement, City shall pay for services rendered as of the date of termination. (i.) In the event of termination, all finished and unfinished documents, data and other work product prepared by Contractor (and sub Contractor (s)) shall be delivered to the City and the City shall compensate the Contractor for all Services satisfactorily performed prior to the date of termination, as provided in Paragraph 4 herein. (ii.) Notwithstanding the foregoing, the Contractor shall not be relieved of liability to the City for damages sustained by it by virtue of a breach of the Agreement by Contractor and the City may reasonably withhold payment to Contractor for the purposes of set -off until such time as the exact amount of damages due the City from the Contractor is determined. B. Termination for Convenience of City. The City may, for its convenience and without cause terminate the Services then remaining to be performed at any time by giving Contractor ten (10) days written notice. The terms of Paragraph A(i) and A(ii) above shall be applicable hereunder. C. Termination for Insolvency. The City also reserves the right to terminate the remaining Services to be performed in the event the Contractor is placed either in voluntary or involuntary bankruptcy or makes any assignment for the benefit of creditors. 8. GOVERNING LAW AND ATTORNEYS FEES. It is agreed that this Agreement shall be governed by, construed and enforced in accordance with the laws of the State of Florida. Venue for any legal proceeding shall be in Miami Dade County, Florida. In the event it becomes necessary for the City to file a lawsuit to enforce any term or provision under this Agreement and the City is the prevailing party then the City shall be entitled to its costs and attorney's fees at the pretrial, trial and appellate levels. 9. WAIVER OF RIGHT TO JURY TRIAL. Each of the parties hereto hereby knowingly, voluntarily and intentionally, waive the right which any may have to a jury trial in respect of any action, proceeding, litigation or counterclaim based hereon or arising out of, under, on or in connection with this agreement or any course of conduct, course of dealing, statements (whether verbal or written) or actions of either of party. 10. CONFIDENTIAL INFORMATION. The Contractor shall not, either during the term of this Agreement or any time for a period of ten (10) years subsequent to that date upon which the Contractor shall leave the employment of the City for any reason whatsoever, disclose to any person or entity, other than in the discharge of the duties of the Contractor under this Agreement, any information which the City designates in writing as "confidential." As a violation by the Contractor of the provisions of this Section could cause irreparable injury to the City and there is no adequate remedy at law for such violation, the City shall have the right, in addition to any Page 4 of 7 other remedies available to it at law or in equity, to enjoin the Contractor from violating such provisions. 11. NOTICES. All notices and other communications required or permitted to be given under this Agreement by either party to the other shall be in writing and shall be sent (except as otherwise provided herein) (i) by certified or registered mail, first class postage prepaid, return receipt requested, (ii) by guaranteed overnight delivery by a nationally recognized courier service, or (iii) by facsimile with confirmation receipt (with a copy simultaneously sent by certified or registered mail, first class postage prepaid, return receipt requested or by overnight delivery by traditionally recognized courier service), addressed to such party as follows: If to the City: Christopher J. Russo With a copy to: City Manager Hans Ottinot City of Sunny Isles Beach City Attorney 18070 Collins Ave., 4th Mr. City of Sunny Isles Beach Sunny Isles Beach, Florida 33160 18070 Collins Ave., 4th Flr. Tel: (305) 792 -1701 Sunny Isles Beach, Florida 33160 Tel: (305) 792 -1702 If to the Contractor : Eduardo J. Barba, President Enviro Waste Services Group, Inc. 4 SE 1St Street, 2nd Floor Miami, Florida 33131 Tel: (877) 6379665 Fax: (305) 637 -9659 12. GOVERNING LAW. This Agreement shall be governed by and construed in accordance with the laws of the State of Florida. Venue shall be in Miami -Dade County, Florida. 13. AUDIT. The Contractor shall make available to the City or its representative all required financial records associated with the Agreement for a period of Three (3) years. 14. NON - DISCRIMINATION. The Contractor agrees to comply with all local and state civil rights ordinances and with Title VI of the Civil Rights Act of 1984 as amended, Title VIII of the Civil Rights Act of 1968 as amended, Title 1 of the Housing and Community Development Act of 1974 as amended, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, the Age Discrimination Act of 1975, Executive Order 11063, and with Executive Order 11248 as amended by Executive Orders 11375 and 12086. The Contractor will not discriminate against any employee or applicant for employment because of race, color, creed, religion, ancestry, national origin, sex, disability or other handicap, age, marital /familial status, or status with regard to public assistance. The Contractor will take affirmative action to insure that all employment practices are free from such discrimination. Such employment practices include but are not limited to the following: hiring, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff, termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the City setting forth the provisions of this non - discrimination clause. The Contractor agrees to comply with any Federal regulations issued pursuant to compliance with Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 708), which prohibits discrimination against the handicapped in any Federally assisted program. Page 5 of 7 15. CONFLICT OF INTEREST. The Contractor agrees to adhere to and be governed by the Miami -Dade County Conflict of Interest Ordinance Section 2 -11.1, as amended, and by the City of Sunny Isles Beach Ordinance No. 99 -82, which are incorporated by reference herein as if fully set forth herein, in connection with the Agreement conditions hereunder. The Contractor covenants that it presently has no interest and shall not acquire any interest, directly or indirectly which should conflict in any manner or degree with the performance of the Services. The Contractor further covenants that in the performance of this Agreement, no person having any such interest shall knowingly are employed by the Contractor. The Contractor guarantees that he /she has not offered or given to any member of, delegate to the Congress of the United States, any or part of this contract or to any benefit arising therefrom. 16. INDEMNIFICATION AND WAIVER OF LIABILITY. The Contractor agrees, to the fullest extent permitted by law, to defend, indemnify and hold harmless the City, its agents, representatives, officers, directors, officials and employees from and against claims, damages, losses and expenses (including but not limited to attorney's fees, arbitration costs, and costs of appellate proceedings) relating to, arising out of or resulting from the Contractor's negligent acts, errors, mistakes or omissions relating to professional services in the performance of this Agreement. The Contractor's duty to defend, hold harmless and indemnify the City, its agents, representatives, officers, directors, officials and employees shall arise in connection with any claim, damage, loss or expense that is attributable to bodily injury; sickness; disease; death; or injury to impairment, or destruction of tangible property including loss of use resulting therefrom, caused by any negligent acts, errors, mistakes or omissions related to Services performed by Contractor under this Agreement including any person for whose acts, errors, mistakes or omissions the Contractor may be legally liable for, including but not limited to Contractor's employees, agents or representatives. The parties agree that One Hundred Dollars ($100.00) represents specific consideration to the Contractor for the indemnification set forth in this Agreement. 17. COMPLIANCE WITH LAW. Contractor shall comply with all laws, regulations and ordinances of any federal, state, or local governmental authority having jurisdiction with respect to this Agreement ( "Applicable Laws ") and shall obtain and maintain any and all material permits, licenses, approvals and consents necessary for the lawful conduct of the activities contemplated under this Agreement. 18. CONFLICTING PROVISIONS. If there is a conflict or inconsistency between any term, statement, requirement, or provision of any exhibit attached hereto, any document or events referred to herein, or any document incorporated herein by reference, and a term, statement, requirement or provision of this Agreement, the terms and conditions in this Agreement shall supersede and take priority over any other conflicting provisions that are contained in any other document, including but not limited to the Contractor's proposal contained in Attachment "A ". 19. AVAILABILITY OF FUNDS. This Agreement is executed only to the extent of City funds approved and appropriated for this specific purpose by the City Commission. This Agreement shall be subject to the availability and appropriation of funds. If the City should not appropriate or otherwise make available funds sufficient to purchase the Services procured pursuant to this Agreement, the City may unilaterally terminate any and all contractual or other obligations herein without any further liability or penalty upon twenty (20) days notice to Contractor. Any obligation for payment under this Agreement shall be made solely from appropriated funds. The City shall have no legal or equitable obligation to approve any funds in Page 6 of 7 the future and in the event of the City's decision not to approve and appropriate any additional funds the City shall have no further liability to Contractor. 20. NIISCELLANEOUS. A. In the event any provision of this Agreement is found to be void and unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall nevertheless be binding upon the parties with the same effect as though the void or unenforceable provisions had been severed and deleted. B. This Agreement may be executed in multiple identical counterparts, each of which shall be deemed an original for all purposes. C. No waiver of any provision of this Agreement shall be valid or enforceable unless such waiver is in writing and signed by the party granting such waiver. D. This Agreement, together with the terms and conditions set forth in Invitation to Bid No. 14- 02 -01, contain the entire agreement of the parties, and may be amended, waived, changed, modified, extended or rescinded only by in writing signed by the party against whom any such amendment, waiver, change, modification, extension and/or rescission is sought. IN WITNESS WHEREOF, the parties hereto have executed this Agreement in duplicate on the day and year first written above. WI SS: Siqnature JdWLg Print Name A ENVIRO WASTE SERVICES GROUP, INC. BY"- Eduardo J. Barba, President CITY OF SUNNY ISLES BEACH �"7 , /A BY: BYt✓ ?JflF av��,Tiu z� Jane Hines, 1 MC, City Clerk orman S. Edelcup, Mayor APPROVED AS TO FORM AND LEGAL SUFFICIENCY City of Sunny Isles Beach Bid Opening No. 14 -02 -01 Stormwater Management System 18070 Collins Avenue, I" Floor, Sunny Isles Beach, FL 33160 Opening Date and Time: Wednesday, March 26,2014,2:30 p.m. PRESENT: Jane A. Hines, MMC, City Clerk Helen Gray, City Engineer Audra Curts- Whann, Finance Director Mauricio Betancur, CMC, Assistant City Clerk Debra Lima, Admin. Assistant to Assistant City Manager Andrew Rozwadowski, Purchasing Agent Elka Linton - Dorsett, Capital Projects Manager Luz Rey, Administrative Coordinator 2 responses to Bid No. 14 -02 -01 were received 1. EnviroWaste Services Group, Inc 4 SE 151 St. Miami, FL 33131 Tel: 877.637.9665 Fax: 877.637.9659 Attn: Eddy Barba, President Email: eddybarba@a,gmaii.com 2. TeleVac South Inc. 221 NE 13`x' St. Pompano Beach, FL 33060 Tel: 954.782.6997 Fax: 954.782.4130 Attn: Dennis C. Simmons, President Email: televacsouthC(�bellsouth.net Submitted by: .lane A. Hines, M C, City Clerk ( 1 original and 4 copies received) Base Bid Amount: 5337,545.00 ( 1 original and 3 copies received) Base Bid Amount: $444,520.00 ATTACHMENT "A" p aste Q Services Group, Inc. �V City of Sunny Isles Beach Stormwater Management System Preventative Maintenance BID No. 14 -02 -01 4 SE 1" Street, Miami, FL 33131 * Phone: 1 (877) 637 9665 * Fax: 1 (877) 637 9659 info(aD-envirowastesg.com "www.envirowastesg.com • nviro Tt Services ITB 14 -02 -01 March 26, 2014 Stormwater Management System Preventative Maintenance City of Sunny Isles Beach 18070 Collins Ave, Sunny Isles Beach, Fl. 33160 Company Information EnviroWaste Services Group, Inc Headquarters: 4 SE First Street Miami, Fl. 33131 South Florida Yard: 21500 South Dixie Highway Orlando: 1425 Taft Vineland Rd. Orlando, Fl. 32837 Tampa: 1412 Hobbs Street Tampa, FL 33619 Also offices in Houston and Dallas, Texas. EnviroWaste is a "S" Corporation. Was founded on 2/12/1998 We have no pending litigation which threatens its ability to perform this contract. EnviroWaste could begin working 2 days after an NTP has been issued. Headquarters: 4 SE 1St Street, 2nd Floor, Miami, FL 33131 * (877) 637 -9665 * F (305) 637 -9659 Offices: Miami, FL * Orlando, FL * Dallas, TX * Houston, TX www.envirowastesg.com * email: info @envirowastesg.com .4nviro T� Services March 26, 2014 ITB 14 -02 -01 Stormwater Management System Preventative Maintenance City of Sunny Isles Beach 18070 Collins Ave, Sunny Isles Beach, Fl. 33160 Approach/ Methodology EnviroWaste Services Group, Inc has been in this field of work for the past 13 years. There are very few things that EnviroWaste Services Group has not approached when it comes to storm sewers in South Florida. EnviroWaste Services Group has already cleaned every foot of pipe in the City. EnviroWaste Services Group has cleaned 4" lines up to 108" interceptors at MIA and large box culverts throughout Miami Dade and Broward County. The majority of this contract will be cleaning and televising storm drains. After walking the job and setting up MOT, the system will need to be cleaned first. If there is water present, the lines must be plugged and dewatered before they can be inspected. EnviroWaste Services Group has two trained and licensed divers on staff, as well as full dive gear. EnviroWaste Services Group also has a large variety of plugs ranging in size of 4" to 72 ". Unlike many other companies, EnviroWaste Services Group owns its plugs and doesn't rely on availability of rentals. EnviroWaste Services Group also owns two large 6" pumps as well as a multitude of smaller pumps. Once the line has been properly cleaned, one of EnviroWaste Services Group 17 CCTV trucks will inspect the line using Win -Can V.8 PACP software. A video will be made on the truck, which then gets quality assured and quality controlled in the corporate office. Should the city wish, a field copy can be given to the inspector at that moment, and a finally revised copy will be given later. Besides having 27 vactors and 17 CCTV trucks, EnviroWaste Services Group also stocks hundreds of parts to repair the trucks so as not to lose a days' work. The Miami yard boasts 50 different sized plugs, multiple water pumps, hundreds of cones, signs, MOT equipment. EnviroWaste Services Group has 15 pickup trucks, most with mounted arrow boards, an attenuator truck. Dewatering boxes as well as roll off trucks with custom built containers. Meeting desired timelines won't be a problem. Having such a large fleet trucks can be added to finish the job quicker should it be needed. Headquarters: 4 SE 15S Street, 2 "d Floor, Miami, FL 33131 * (877) 637 -9665 * F (305) 637 -9659 Offices: Miami, FL * Orlando, FL * Dallas, TX * Houston, TX www.envirowastesq.com * email: info @envirowastesg.com nvirO T� Services COMPANY INFORMATION EnviroWaste Services Group, Inc. 4 SE 1 s' Street, 2 "d Floor, Miami, FL 33131 (305) 637 -9665, Fax (305) 637 -9659, (877) 637 -9665 License: # QB 32296 CGC 1507453 Annual Schedule / Work Plan Drain Cleaning and Video Inspection will take approximately 3 months to perform. Cleaning of Wells — 2 wells can be cleaned per day. NPDES report preparation- 2 weeks after all the work has been completed. Should we fall behind in any of these areas we can simply add more equipment to the job. We have a fleet of 27 Vactor trucks and 17 CCTV trucks. Headquarters: 4 SE 1s' Street, 2nd Floor, Miami, FL 33131 * (877) 637 -9665 * F (305) 637 -9659 Offices: Miami, FL * Orlando, FL * Dallas, TX * Houston, TX www.envirowastesg.com * email: info @envirowastesg.com null r O T� Services March 26, 2014 ITB 14 -02 -01 Stormwater Management System Preventative Maintenance City of Sunny Isles Beach 18070 Collins Ave, Sunny Isles Beach, Fl. 33160 Staffing EnviroWaste Services Group, Inc has had its core group of managers since 2001 and has remained unchanged. This is due to them all being owners within the company. While EnviroWaste Services Group, Inc has over 100 employees, the City will deal only with a few directly, Our personnel are well qualified and experienced to gather and provide the correct information to maintain your roadways safe for the motoring public. After the notice to proceed is issued, EnviroWaste Services Group will issue their own internal project number. This is done by the accounting department, so that when the job is finished, accounting knows what needs to be billed for a timely closeout. The job is then scoped out by the project manager, in this case Eddy Barba. During the field survey, the drains are inspected to verify sediment levels and conditions. Also at this same time we identify which areas will need dewatering and where plugs and pumps will be placed. Once it is known what needs to be done, the work is scheduled, typically within two to three days, although many emergencies are started the same day. The work is typically assigned to the same crews so as to build a relationship between the field personnel and the city. This avoids the city getting a new person every day, and it helps in continuity and quickens the work. EnviroWaste Services Group has many trained Vactor operators and CCTV operators. All of them have direct experience working for municipalities. All of our CCTV operators are trained in NASSCO PACP. During the cleaning and inspection operations, Eddy Barba is in contact with city personnel informing them of the status of the progress. After the work has been completed the videos are processed and quality assured and quality controlled at the corporate office in Miami. The videos are reviewed and recommendations are then made. The quality control is done by our own in house PACP trainer, Leyma Cuesta. Final submittal to the city will be made by Eddy Barba, at which point he will review the findings with the city staff. Headquarters: 4 SE I" Street, 2nd Floor, Miami, FL 33131 * (877) 637 -9665 * F (305) 637 -9659 Offices: Miami, FL * Orlando, FL * Dallas, TX * Houston, TX www.envirowastesg.com * email: info @envirowastesg.com Onvirod Services The main point of contact will be Eddy Barba. Eddy is the President and Chief Operating Officer of EnviroWaste Services Group. Eddy has been with EnviroWaste Services Group since its inception. Eddy has 13 years experience in this industry and knows all aspects of the requirements set forth in this contract. Eddy will walk the job with the client before they begin and perform the coordination between the department and the field staff. Billing will be processed through Ralph Barba, CFO and Carmen Velunza. Headquarters: 4 SE 15t Street, 2nd Floor, Miami, FL 33131 * (877) 637 -9665 * F (305) 637 -9659 Offices: Miami, FL * Orlando, FL * Dallas, TX * Houston, TX www.env,rowastesg.com * email: info @envirowastesg.com Page 1 of 1 AC40 V CERTIFICATE ®F LIABILITY INSURANCE DATE 2014 Y) 03/25/2014 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES 3ELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Willis of Florida, Inc. c/o 26 Century Blvd CONTACT NAME: PHONE 78 - 888 - 467 -2378 D 1- 877- 945 -73 aC ryo;1 E -MAIL ADDRESS: certificates @villis.com P.O. Box 305191 Nashville, TN 372305191 USA INSURERS AFFORDING COVERAGE NAIC # INSURER A: Zurich American Insurance Company 16535 E.L. EACH ACCIDENT INSURED Envirowaste Services Group Inc. INSURER B: American Guarantee and Liability Insurance Co 26247 INSURER C: Bridgefield Employers Insurance Company 10701 4 SE 1st Street Attn: Ralph Barba Miami, FL 33131 INSURER D : E.L. DISEASE •POLICY LIMIT BAPS571338 -01 07/31/2014 1 07/31/2014 BODILY INJURY (Per person) INSURER E BODILY INJURY (Per accident) INSURER F: PROPERTY DAMAGE Per accident $ COVERAGES CERTIFICATE NUMBER: W259368 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP LIMITS LTR POLICY NUMBER MM /DD MMIDD/YYYY GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 %� COMMERCIAL GENERAL LIABILITY DAMAGE TO RENTED PREMISES Ea occurrence $ 300,000 A CLAIMS -MADE I - - OCCUR Y MED EXP (Any one person) $ 5,000 Per Project /Per Loc GLOSS71339 -01 07/31/2013 07/31/2014 PERSONAL BADVINJURY $ 1,000,000 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE Sunny Isles Beach Government Center \ 18070 Collins Avenue 1 Sunnv Isles Beach, FL 33160 ACORD 25 (2010/05) © 1988 -2010 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD SR ID:3640516 BATCH:Batch #: 38333 WORKERS COMPENSATION j GENERAL AGGREGATE $ 2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER PRODUCTS - COMP /OP AGG $ 2,000,000 lr7 POLICY X PRO- X LOC N /A I 830-46885(FL) 01/01/2014101/01/2015 E.L. EACH ACCIDENT $ : AUTOMOBILE LIABILITY $ 1,000,000 EXCLUDED? (Mandatory in NH) COMBINED SINGLE LIMIT Ea accident $ 1,000,000 ANY AUTO A t —' ALL OWNED SCHEDULED y .:AUTOS 'AUTOS NON -OWNED X HIRED AUTOS X AUTOS E.L. DISEASE •POLICY LIMIT BAPS571338 -01 07/31/2014 1 07/31/2014 BODILY INJURY (Per person) $ BODILY INJURY (Per accident) $ PROPERTY DAMAGE Per accident $ Is B X 1oRE�� ­A8 X OCC.iR EAC_h_OCC_uRRENCE_-- -...-- - -_ -_ -- - _ EXCESS LAS .CLAIMS -MADE y AUC- 5571348 -01 07/31/2013 07/31/2014 AGGREGATE 2,000,000 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE Sunny Isles Beach Government Center \ 18070 Collins Avenue 1 Sunnv Isles Beach, FL 33160 ACORD 25 (2010/05) © 1988 -2010 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD SR ID:3640516 BATCH:Batch #: 38333 WORKERS COMPENSATION X WC STATU- OTH- Ry IMIT AND EMPLOYERS' LIABILITY Y /N' C ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICERIMEMBER [7N N /A I 830-46885(FL) 01/01/2014101/01/2015 E.L. EACH ACCIDENT $ 1,000,000 E.L. DISEASE - EA EMPLOYEE $ 1,000,000 EXCLUDED? (Mandatory in NH) E.L. DISEASE •POLICY LIMIT $ 1,000,000 If yes, describe under DESCRIPTION OF OPERATIONS below DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required) Re: Bid No.:14 -02 -01 Sunny Isles Beach Government Center is included as an Additional Insured as respects to General Liability, Auto Liability and Umbrella Liability where required by written contract. SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE Sunny Isles Beach Government Center \ 18070 Collins Avenue 1 Sunnv Isles Beach, FL 33160 ACORD 25 (2010/05) © 1988 -2010 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD SR ID:3640516 BATCH:Batch #: 38333 Cn , " I ht" DELIVER TO: INVITATION TO BID City of Sunny Isles Beach SECTION 6 City Clerk BID SUBMITTAL FORMS OPENING: 2:30 P.M. 18070 Collins Avenue Wednesday, March 26, 2014 Sunny Isles Beach, FL 33160 PLEASE QUOTE PRICES F.O.B. DESTINATION, LESS TAXES, DELIVERED IN CITY OF SUNNY ISLES BEACH, FLORIDA NOTE: City of Sunny Isles Beach is exempt from all taxes (Federal, State, and Local). Bid price should be less all taxes. Tax Exemption Certificate furnished upon request. Issued by: Purchasing Agent Date Issued: This Bid Submittal Consists of February 18, 2014 Pages 24 through 28 Sealed bids are subject to the Terms and Conditions of this Request for Proposal and the accompanying Bid Submittal. Such other contract provisions, specifications, drawings or other data as are attached or incorporated by reference in the Bid Submittal, will be received at the office of the City Clerk at the address shown above until the above stated time and date, and at that time, publicly opened for furnishing the supplies or services described in the accompanying Bid Submittal Requirement. ITS 14 -02 -01 Stormwater Management System Preventative Maintenance A Bid Deposit in the amount of 00/0/0 of the total amount of the bid shall accompany all bids A Performance Bond in the amount of 00/b of the total amount of the bid will be required upon execution of the contract by the successful Proposer and City of Sunny Isles Beach Purchasing Agent: Firm Name: Audra K. Curts -Whann Commodity Code(s): 991 -615 Pipe Cleaning Services RETURN ONE ORIGINAL AND TWO COPIES OF BID SUBMITTAL PAGES AND AFFIDAVITS FAILURE TO SIGN PAGE 26 OF SECTION 6 BID SUBMITTAL WILL RENDER YOUR BID NON- RESPONSIVE CITY OF SUNNY ISLES BEACH JINVITATION TD BID N0. 14 -02 -01 cr"' ' BID PROPOSAL FORM -,:H7 f• Services. Item# Description Est. Qty Unit Price Extended Price Facility Maintenance 1 Clean and Inspect storm water catch basins /manholes 507 (Per Structure) $135.00 $68,445 - 2 Clean and Inspect drainage wells, including removal and cleaning of well screen, cleaning of concrete structures and plumbing connections 40 (Per Well) $750.00 $30,000 - 3 Replace well screen Screen Per $850.00 $ 4 Line Jetting 36,400 (Per Linear Foot $3.50 $127,400 - Facility Inspection 5 Video Inspection (including plugging of line) 36,400 (Per linear Foot ) $3.00 $109,200 - 5a Alternate Inspection Method as proposed by Coritractor (describe): none $ NPDES MS4 Compliance 6 MS4 Reporting and Compliance Lump Sum $2,500.00 $2,500 - Grand Total: $ CITY OF SUNNY ISLES BEACH JINVITATION TO BID NO. 14 -02 -01 0 y�= DICE y. SECTION 6 BID SUBMITTAL FOR: ACKNOWLEDGEMENT OF ADDENDA INSTRUCTIONS: COMPLETE PART I OR PART II, WHICHEVER APPLIES PART I: LIST BELOW ARE THE DATES OF ISSUE FOR EACH ADDENDUM RECEIVED IN CONNECTION WITH THIS BID PART Ii: Addendum #1, Dated Addendum #2, Dated Addendum #3, Dated Addendum #4, Dated Addendum #5, Dated Addendum #6, Dated Addendum #7, Dated Addendum #8, Dated 91 NO ADDENDUM WAS RECEIVED IN CONNECTION WITH THIS BID FIRM NAME: Ep LcarJ6 AUTHORIZED SIGNATURE: HATE: 3 Z LI` TITLE OF OFFICER: CITY OF SUNNY ISLES BEACH liNvITATION TO BID NO. 14 -02 -01 TO: VIA: FROM: DATE: RE: City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach, Florida 33160 (305) 947 -0606 City Hall (305) 949 -3113 Fax MEMORANDUM The Honorable Mayor and City Commission Christopher J. Russo, City Manager Bill Evans, Assistant City Manager 4/17/2014 Resolution Approving a Contract with Enviro Waste Services Group, Inc. for Stormwater Management System Preventative Maintenance RECOMMENDATION: Staff is recommending the City Commission approve the attached resolution. REASONS: The City operates and maintains over 500 catch basins and manholes, 40 drainage wells and approximately 36,300 linear feet of connecting storm drainage pipes. The City received two responses to Bid Opening No. 14 -02 -01 for providing various services for facility maintenance, facility inspection along with regulatory compliance and reporting (National Pollutant Discharge Eliminations System (NPDES) and Municipal Separate Storm Sewer System (MS4)). The purpose of the bid is to establish unit costs for various items of work to be performed as requested and directed by the City. Enviro Waste Services Group, Inc. was determined to be the lowest responsive and responsible bidder, as well as the lowest overall cost. It is expected that catch basins and manholes will be periodically cleaned and drainage wells cleaned and serviced no less frequently than annually. In addition, there is a growing need to inspect storm drainage pipes, many of which are approaching their useful service life, clean as appropriate, and prioritize portions of the system for relining, point repair, or replacement. The City is a co- permittee with Miami Dade County noting that annual NPDES /MS4 reporting is required. Agenda Item No_10B Date 4/17/2014 121 To meet budgetary constraints, work will be prioritized and gathering a complete inventory of pipe materials, diameters and conditions will be scheduled over multiple funding years, in an amount not to exceed $337,545 from Account No. 40.538 -5466. ATTACHMENTS: • Resolution • Agreement Agenda Item No IOR Date 4117/2014 I„