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HomeMy WebLinkAboutReso 2014-2228RESOLUTION NO. 2014 - 222 8 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, APPROVING THE THIRD AMENDMENT TO AGREEMENT WITH UNIQUE CHARTERS FOR TRANSPORTATION SERVICES -MOTOR COACH RENTAL, IN AN AMOUNT NOT TO EXCEED FIFTY THOUSAND DOLLARS ($50,000.00), ATTACHED HERETO AS EXHIBIT "A ", AUTHORIZING THE MAYOR TO EXECUTE SAID AGREEMENT; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO EFFECTUATE THIS RESOLUION; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Sunny Isles Beach was in need of transportation services -motor coach rental in order to transport passengers in conjunction with City's needs on an as needed when needed basis, and issued Request for Proposals (RFP) No. 11 -05 -02 for transportation services — motor coach rental; and WHEREAS, on June 15, 2011 via Resolution No. 2011 -1729, the City Commission awarded RFP No. 11 -05 -02 to and entered into an Agreement with Unique Charters for transportation services — motor coach rental, in an amount not to exceed Fifty Thousand Dollars ($50,000.00), and established American Coach Line of Miami as the alternate; and WHEREAS, on May 10, 2012 via Resolution No. 2012 -1908, the City Commission approved the First Amendment to Agreement with Unique Charters for transportation services — motor coach rental, in an amount not to exceed Fifty Thousand Dollars ($50,000.00); and WHEREAS, on June 20, 2013 via Resolution No. 2013 -2067, the City Commission approved the Second Amendment to Agreement with Unique Charters for transportation services — motor coach rental, in an amount not to exceed Fifty Thousand Dollars ($50,000.00); and WHEREAS, the City being satisfied with the transportation services provided by Unique Charters wishes to continue with the services; and WHEREAS, the City Commission desires to approve the Third Amendment to Agreement with Unique Charters for transportation services — motor coach rental, in an amount not to exceed Fifty Thousand Dollars ($50,000.00). NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS: Section 1. Approval of Third Amendment to Agreement. The City Commission hereby approves the Third Amendment to Agreement with Unique Charters for transportation services — motor coach rental, in an amount not to exceed Fifty Thousand Dollars ($50,000.00), attached hereto as Exhibit "A ". R2014- Unique Charters 3rd Amd Transportation Srvs Motorcoach Rental Page I of 2 Section 2. Authorization of Mayor. The Mayor is hereby authorized to execute said Agreement. Section 3. Authorization of City Manager. The City Manager is hereby authorized to do all things necessary to effectuate this Resolution. Section 4. Effective Date. This Resolution will become effective upon adoption. PASSED AND ADOPTED this 17th day of April 2014. ATTEST: Jane A. Hines, MMC, City Clerk APPROVED AS TO FORM AND 1EGAI, SUFFICIENCY: City Attorney Vote: `J-0 Mayor Edelcup Vice Mayor Aelion Commissioner Gatto Commissioner Levin Commissioner Scholl ✓(Yes) :(Yes) (Yes) es) (Yes) orman S. Edelcup, Mayor Moved by: �� x�Ot t Seconded by: (2. ` C�>N�-o (No) (No) (No) (No) (No) R2014- Unique Charters 3rd Annd Transportation srvs Molorcoach Rental Page 2 of 2 ,uNN1' ,t(Ff °t THIRD AMENDMENT TO THE AGREEMENT BETWEEN THE CITY OF SUNNY ISLES BEACH AND sr UNIQUE CHARTERS, INC. p pt p I t °`Np 7 0. uN CONTRACT NO. C1314 -046 This Third Amendment to the Agreement between the City of Sunny Isles Beach ( "City ") and Unique Charters, Inc. ( "Contractor ") executed this 11'"' day of t V , 2014, is made a part of the original Agreement ( "Agreement "), dated June 20, 2011, between the City of Sunny Isles Beach ( "City ") and Unique Charters, Inc. ( "Contractor ") attached hereto as Attachment "A ", whose Federal Identification 4 is (S • (04-75-775 The City and Contractor hereby agree as follows: 1. ELECTION OF RENEWAL TERM. The City hereby wishes to exercise its third option to renew the Agreement for one (1) year pursuant to Section 2 of the Agreement, in an amount not to exceed Fifty Thousand Dollars ($50,000.00). 2. OTHER PROVISIONS REMAIN IN EFFECT. Except as specifically modified herein, all terms and conditions of the original Agreement between the parties, dated June 20, 2011, shall remain in full force and effect. 3. CONFLICTING PROVISIONS. If there is a conflict or inconsistency between any term, statement, requirement, or provision of any exhibit attached hereto, or any document or events referred to herein, or otherwise incorporated by reference, the term, statement, requirement, or provision contained in this Third Amendment shall prevail and be given superior effect and priority over any conflicting or inconsistent term, statement, requirement or provision contained in any other document or attachment, including but not limited to Attachment "A ". IN WITNESS WHEREOF, the parties hereto have executed this document as of the date mentioned above. WITNESS: Signature Print Name V : UNIQUE CHARTERS, INC. M-1 Randy Smith, Owner CITY OF SUNNY ISLES BEACH I: NoAnan S. AP�ROVED AS TO FORM AND LEGAL S I - IENCY BY: 91 s ot, City Attorney Attachment "A" pole, 1 A 4: CITY OF SUNNY ISLES BEACH AGREEMENT �.''•..o:� °'.•• WITH UNIQUE CHARTERS, INC l "P °'U00, CONTRACT NO: C1011 -052 THIS AGREEMENT (the "Agreement "), is entered into as of , 2011 (the "Effective Date "), by and between City of Sunny Isles Beach ( "CTI'Y" ), a municipal corporation located at 18070 Collins Avenue, Sunny Isles Beach, Florida 33160 and UNIQUE CHARTERS, INC., a Florida corporation, authorized to do busuirs in the State of Florida (hereinafter referred to as the "Contractor"), whose Federal I.D.# is$' WITNESSETH : WHEREAS, the City is in need of a contractor to provided transportation services on an as needed basis seven days a week ( "Services "), as more particularly described in Invitation to Bid No. 11 -05-02, which is incorporated herein by reference; and WHEREAS, the Contractor submitted a bid and was deemed the lowest responsible, responsive bidder in response to Invitation to Bid No. 11 -05 -02 for the Services, which is attached hereto and incorporated herein by reference as Exhibit "A "; and WHEREAS, the Contractor is qualified, willing and able to provide the Services on the terms and conditions set forth herein; and WHEREAS, the City desires to enter into this Agreement with Contractor to provide the desired Services in an amount not to exceed Forty-Four Thousand Nine Hundred Ninety-Four Dollars ($44,994.00); and WHEREAS, the City desires to include Five Thousand Six Dollars ($5,006.00) in reserve funds to cover unanticipated expenses, bringing the total amount not to exceed Fifty Thousand Dollars ($50,000.00). NOW THEREFORE, in consideration of the foregoing and for the mutual covenants, representations and warranties and other good and valuable consideration, the receipt and adequacy of which is hereby acknowledged, the parties agree as follows: 1. _ The term of this Agreement shall commence upon the issuance of a notice to proceed from the City Manager or his designee and shall remain in effect for one (1) year thereafter. 2. OPTIONS TO RENEW. Prior to, or upon completion of the initial one year term, the City shall have the option to renew this Agreement for up to four (4) consecutive one (1) year renewal terms. 3. SCOPE OF SERVICES. The Services shall include motor coaches to be used for the transportation of passengers and shall be made available seven days a week, on an as needed/when needed basis by the City. The Contractor shall furnish all labor, material and f equipment necessary for the satisfactory performance of Services. 4. COMPENSATION. The Contractor agrees to provide the Services in an amount not to exceed Forty -Four Thousand Nine Hundred Ninety-Four Dollars ($44,994.00). The Compensation is for an all inclusive transportation service which consists of driver, supervisory personnel, motor coach vehicle, fuel costs, and gratuity. Prior to completion of each exercised term, the City may consider an adjustment to price based on the procedures set forth in Section 2.4 of Invitation to Bid No. 11 -05 -02. Payment to Contractor for all charges and tasks under this Agreement shall be in accordance with this Agreement and the schedule of charges reflected in Contractor's response to Invitation to Bid No. 11 -05 -02, and under the following conditions: a. Disbursements. There are no reimbursable expenses associated with this contract. b. Payment Schedule. Invoices received from the Contractor pursuant to this Agreement will be reviewed by the initiating City Department. If services have been rendered in conformity with the Agreement, the invoice will be sent to the Finance Department for payment. Invoices must reference the contract number assigned hereto. Invoices will be paid in accordance with the State of Florida Prompt Payment Act. C. Availability of Funds. The City's performance and obligation to pay under this Agreement is contingent upon an annual appropriation for its purpose by the City Commission. d. Final Invoice. In order for both parties herein to close their books and records, the Contractor will clearly state 'final invoice" on the Contractor's final/last billing to the City. This certifies that all services have been properly performed and all charges and costs have been invoiced to the City. Since this account will thereupon be closed, any other additional charges, if not properly included on this final invoice, are waived by the Contractor. Contractor shall make no other charges to the City for supplies, labor, taxes, licenses, permits, overhead or any other expenses or costs unless any such expense or cost is incurred by Contractor with the prior written approval of the City. If the City disputes any charges on the invoices, it may make payment of the uncontested amounts and withhold payment on the contested amounts until they are resolved by agreement with Contractor. Contractor shall not pledge the City's credit or make it a guarantor of payment or surety for any contract, debt, obligation, judgment, lien, or any form of indebtedness. The Contractor further warrants and represents that it has no obligation or indebtedness that would impair its ability to fulfill the terms of this Agreement. 5. TECHNICAL SPECIFICATIONS. The Contractor shall comply with all technical specifications as more fully described in Section 3 of Invitation to Bid No. 11 -05 -02 for the Services, including Standards (Section 3.2), Drivers' Personnel Habits, Responsibilities and J /b Records, Reports and Document requirements (Section 3.3), Travel Time (Section 3.4), and Section 3.5 (Vehicle Inspections). 6. COMPLIANCE WITH LAWS The Contractor shall be responsible for hiring the necessary personnel to conduct the daily operation of the Services and shall comply with all federal, state, and local laws related to minimum wage, social security, non - discrimination, Americans with Disabilities Act ( "ADA "), unemployment compensation, and worker's compensation laws. 7. BACKGROUND CHECKS. The Contractor and all personnel employed by them shall be required, at their sole cost and expense, to pass a criminal background check prior to commencement of Services under this Agreement, and every renewal term thereof. The criminal background check shall consist of a Florida Department of Law Enforcement ( "FDLE ") Florida Crime Information Center/National Crone Information Center ( "FCIC/NCIC ") criminal records check. Any employee not meeting this requirement will not be permitted to work at any City facility. The Contractor shall be required to provide documentation providing compliance with the requirements of this section. The City reserves the right to require that the Contractor's criminal background checks be conducted by the City's Police Department, at the Contractor's sole cost and expense. 8. UNIFORMS AND BADGES. The Contractor shall be responsible for ensuring that all personnel employed by them shall be required to wear uniforms and badges at all times in the daily operation of the Services. 9. INDEPENDENT CONTRACTOR RELATIONSHIP. The Contractor is an independent Contractor and shall be treated as such for all purposes. Nothing contained in this Agreement or any action of the parties shall be construed to constitute or to render the Contractor an employee, partner, agent, shareholder, officer or in any other capacity other than as an independent Contractor other than those obligations which have been or shall have been undertaken by the City. Contractor shall be responsible for any and all of its own expenses in performing its duties as contemplated under this Agreement. The City shall not be responsible for any expense incurred by the Contractor. The City shall have no duty to withhold any Federal income taxes or pay Social Security services and that such obligations shall be that of the Contractor, other than those set forth in this Agreement. Contractor shall furnish its own transportation, office and other supplies as it determines necessary in carrying out its duties under this Agreement. 10. OWNERSHIP OF DOCUMENTS AND EOUIlPAWM— . All documents prepared by the Contractor pursuant to this Agreement and related Services to this Agreement are intended and represented for the ownership of the City only. Any other use by Contractor or other parties shall. be approved in writing by the City. If requested, Contractor shall deliver the documents to the City within fifteen (l 5) calendar days. 11. INSURANCE. Contractor shall, at its sole cost and expense, during the period of any work being performed under this Agreement, procure and maintain the following minimum S/P insurance coverage to protect the City and Contractor against all loss, claims, damage and liabilities caused by Contractor, its agents, sub - Contractors or employees, as indicated below: Comprehensive General Liability with minimum limits of Two Million Dollars ($2,000,000.00) per occurrence combined single limit for Bodily Injury Liability and Property Damage Liability. Coverage must be afforded on a form no more restrictive than the latest edition of the Comprehensive General Liability policy, without restrictive endorsements, as filed by the Insurance Services Office, and must include: • Premises and Operation • Independent Vendors • Products and/or Completed Operations Hazard • Broad Form Property Damaged • Broad Form Contractual Coverage applicable to this specific Contract, including any hold harmless and/or indemnification agreement. • Personal Injury Coverage with Employee and Contractual Exclusions removed, with minimum limits of coverage equal to those required for Bodily Injury Liability and Property Damage Liability. Business Automobile Liability with minimum limits of One Million Dollars (1,000,000.00) per occurrence combined single limit for Bodily Injury Liability and Property Damage Liability. Coverage must be afforded on a form no more restrictive than the latest edition of the Business Automobile Liability policy, without restrictive endorsements, as filed by the Insurance Services Office, and must include: • Owned Vehicles; • Hired and Non -Owned Vehicles; • Employers' Non - Ownership. Before starting the Services, the Contractor shall be required to file and make sure that all certificates of insurance required by this document and by this Agreement are in the City's possession. These certificates shall contain a provision that the coverage afforded under the policies will not be canceled or materially changed until at least thirty (30) days prior written notice has been given to the City by certified mail. The City shall be named as an additional insured on the above - referenced policies. The Contractor agrees that if any part of the Services under this Agreement is sublet, they will require the Sub - contractors) to carry insurance as required, and that they will require the Sub- contractors) to furnish to them insurance certificates similar to those required by the City in this section. If any insurance should be canceled or changed by the insurance company or should any insurance expire during the period of this contract, the Contractor shall be responsible for securing other acceptable insurance to provide the coverage specified in this section to maintain coverage during the life of this Agreement. All deductibles must be declared by the Contractor and must be approved by the City Manager or his designee. At the sole option of the City 8/'y Manager or his designee, either the Contractor shall eliminate or reduce such deductible or the Contractor shall procure a Bond, in a form satisfactory to the City Manager or his designee, covering the same. 12. ENDENOMCATION AND WAIVER OF LIABII.ffY. The Contractor agrees, to the fullest extent permitted by law, to defend, indemnify and hold harmless the City, its agents, representatives, officers, directors, officials and employees from and against claims, damages, losses and expenses (including but not limited to attorney's fees, arbitration costs, and costs of appellate proceedings) relating to, arising out of or resulting from the Contractor's negligent acts, errors, mistakes or omissions relating to professional Services performed under this Agreement. The Contractor's duty to defend, hold harmless and indemnify the City, its agents, representatives, officers, directors, officials and employees shall arise in connection with any claim, damage, loss or expense that is attributable to bodily injury; sickness; disease; death; or injury to impairment, or destruction of tangible property including loss of use resulting therefrom, caused by any negligent acts, errors, mistakes or omissions related to Services in the performance of this Agreement including any person for whose acts, errors, mistakes or omissions the Contractor may be legally liable. The parties agree that TEN DOLLARS ($10.00) represents specific consideration to the Contractor for the indemnification set forth in this Agreement. 13. TERMINATION AND REMEDIES FOR BREACH. A. If, through any cause within reasonable control, the Contractor shall fail to fulfill in a timely manner or otherwise violate any of the covenants, agreements or stipulations material to this Agreement, the City shall have the right to terminate the Services then remaining to be performed. Prior to the exercise of its option to terminate for cause, the City shall notify the Contractor of its violation of the particular terms of the Agreement and grant Contractor ten (10) days to cure such default. If the default remains uncured after ten (10) days the City may terminate this Agreement, and the City shall receive a refund from the Contractor in an amount equal to the actual cost of a third party to cure such failure. If Contractor fails, refuses or is unable to perform any term of this Agreement, City shall pay for services rendered as of the date of termination. i. In the event of termination, all finished and unfinished documents, data and other work product prepared by Contractor (and sub Contractor (s)) shall be delivered to the City and the City shall compensate the Contractor for all Services satisfactorily performed prior to the date of termination, as provided in Paragraph 4 herein. ii. Notwithstanding the foregoing, the Contractor shall not be relieved of liability to the City for damages sustained by it by virtue of a breach of the Agreement by Contractor and the City may reasonably withhold payment 8/'9 to Contractor for the purposes of set -off until such time as the exact amount of damages due the City from the Contractor is determined. B. Termination for Convenience of City. The City may, for its convenience and without cause terminate the Services then remaining to be performed at any time by giving Contractor ten (10) days written notice. The terms of Paragraph A(i) and A(ii) above shall be applicable hereunder. C. Termination for Insolvency. The City also reserves the right to terminate the remaining Services to be performed in the event the Contractor is placed either in voluntary or involuntary bankruptcy or makes any assignment for the benefit of creditors. 14. FORCE MAJEURE. City and Contractor will be excused from the performance of their respective obligations under this agreement when and to the extent that their performance is delayed or prevented by any circumstances beyond their reasonable control including, fire, flood, explosion, hurricane, strikes or other labor disputes, act of God or public emergency, war, riot, civil commotion, malicious damage, act or omission of any governmental authority, delay or failure or shortage of any type of transportation, equipment, or service from a public utility needed for their performance, provided that: (a) the non - performing party gives the other party prompt written notice describing the particulars of the Force Majeure including, but not limited to, the nature of the occurrence and its expected duration and continues to furnish timely reports thereto during the period of the Force Majeure; (b) the excise of performance is of no greater scope and of no longer duration than is required by Force Majeure; (c) no obligations of either party that arose before the Force Majeure causing the excuse of performance are expected as a result of the Force Majeure; and (d) the non - performance party uses its best efforts to remedy its inability to perform. 15. BUSINESS RECORDS RETENTION AND INSPECTION. Contractor shall maintain separate complete and accurate books and records which relate to the Services, as more particularly described in Section 3.3.3 of Invitation to Bid No. 11 -05 -02 ( "Records, Reports, and Documents "), for a minimum period of 5 (five) years following expiration or termination of this Agreement. All such records shall be made available for inspection and/or copying by the City at reasonable times during normal working hours. 16. ARBITRATION. It is the intention of the parties that whenever possible, if a dispute or controversy arises hereunder then such dispute or controversy shall be settled by arbitration in accordance with the procedures, rules and regulations of the American Arbitration Association. The decision rendered by the Arbitrator shall be final and binding upon the parties and judgment 8I8 upon the award rendered by the arbitrator may be entered in any court having jurisdiction. Arbitration shall be held in Miami -Dade County, Florida All costs of arbitration and attorneys' fees incurred by the parties shall be paid by the non - prevailing party or, if neither party prevails on the whole, each party shall be responsible for a portion of the costs of arbitration and their respective attorneys' fees as may be determined by the court on confirmation. 17. CONFIDENTIAL INFORMATION. The Contractor shall not, either during the term of this Agreement or any time for a period of TEN (10) years subsequent to that date upon which the Contractor shall leave the employment of the City for any reason whatsoever, disclose to any person or entity, other than in the discharge of the duties of the Contractor under this Agreement, any information which the City designates in writing as "confidential." As a violation by the Contractor of the provisions of this Section could cause irreparable injury to the City and there is no adequate remedy at law for such violation, the City shall have the right, in addition to any other remedies available to it at law or in equity, to enjoin the Contractor from violating such provisions. 18. NOTICES. All notices and other communications required or permitted to be given under this Agreement by either party to the other shall be in writing and shall be sent (except as otherwise provided herein) (i) by certified or registered mail, first class postage prepaid, return receipt requested, (ii) by guaranteed overnight delivery by a nationally recognized courier service, or (iii) by facsimile with confirmation receipt (with a copy simultaneously sent by certified or registered mail, fast class postage prepaid, return receipt requested or by overnight delivery by traditionally recognized courier service), addressed to such party as follows: If to the City: Alan J. Cohn With a copy to: City Manager Hans Ottinot City of Sunny Isles Beach City Attorney 18070 Collins Avenue City of Sunny Isles Beach Fourth Floor 18070 Collins Avenue Sunny Isles Beach, Florida 33160 Fourth Floor Tel: (305) 792 -1701 Sunny Isles Beach, Florida 33160 Tel: 305) 792 -1702 U to the Contractor : Randy Smith, Owner Unique Charters Inc. 160 NW 176h Street Suite 200 -1 Miami Gardens, Florida 33169 Tel: 305 796 -5280 19. GOVERNING LAW. This Agreement shall be governed by and construed in accordance with the laws of the State of Florida. Venue shall be in Miami -Dade County, Florida. 20. AUDIT. The Contractor shall make available to the City or its representative all required financial records associated with the Agreement for a minimum period of Three (3) years. S/ig 21. NON- DISCR&MATION. The Contractor agrees to comply with all local and state civil rights ordinances and with Title VI of the Civil Rights Act of 1984 as amended, Title VIII of the Civil Rights Act of 1968 as amended, Title 1 of the Housing and Community Development Act of 1974 as amended, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, the Age Discrimination Act of 1975, Executive Order 11063, and with Executive Order 11248 as amended by Executive Orders 11375 and 12086. The Contractor will not discriminate against any employee or applicant for employment because of race, color, creed, religion, ancestry, national origin, sex, disability or other handicap, age, marital/familial status, or status with regard to public assistance. The Contractor will take affirmative action to insure that all employment practices are free from . such discrimination. Such employment practices include but are not limited to the following: hiring, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff, termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the City setting forth the provisions of this non- discrimination clause. The Contractor agrees to comply with any Federal regulations issued pursuant to compliance with Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 708), which prohibits discrimination against the handicapped in any Federally assisted program. 22. CONFLICT OF INTEREST. The Contractor agrees to adhere to and be governed by the Miami -Dade County Conflict of Interest Ordinance Section 2 -11.1, as amended; and by Chapter 33 of the City of Sunny Isles Beach Code of Ordinances, which are incorporated by reference herein as if fully set forth -herein, in connection with the Agreement conditions hereunder. The Contractor covenants that it presently has no interest and shall not acquire any interest, directly or indirectly which should conflict in any manner or degree with the performance of the Services. The Contractor further covenants that in the performance of this Agreement, no person having any such interest shall knowingly be employed by the Contractor. The Contractor guarantees that he/she has not offered or given to any member of, delegate to the Congress of the United States, any or part of this contract or to any benefit arising therefrom. 23. MISCELLANEOUS: A. In the event any provision of this Agreement is found to be void and unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall nevertheless be binding upon the parties with the same effect as though the void or unenforceable provisions had been severed and deleted. B. This Agreement may be executed in multiple identical counterparts, each of which shall be deemed an original for all purposes. C. This Agreement shall constitute the entire agreement between the parties with respect to the subject matter hereof, and it shall supersede all previous and contemporaneous oral and written negotiations, commitments, agreements and understandings relating hereto. S,S D. Any modification of this Agreement shall be effective only if in writing and signed by the parties to this Agreement. E. No waiver of any provision of this Agreement shall be valid or enforceable unless such waiver is in writing and signed by the party granting such waiver. F. The terms and conditions in this Agreement supersede any other conflicting provisions that are contained in any other document, including but not limited to any attachments hereto. IN WITNESS WHEREOF, the parties hereto have executed this Agreement in duplicate on the day and year first written above. 1"Is Print Name wirnEssES: Print Name ATTEST: BY: - Jane A. Hines, CMC, City Clerk UNIQUE CHARTERS, INC. BY: Signature dt Title CITY OF SUNNY ISLES BEACH BY: oiman S. Edelcup, Mayor APPROVED A* TO FORM AND LEGAL SUFFICIENCY Attorney S/L,q City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach, Florida 33160 (305) 947 -0606 City Hall (305) 949 -3113 Fax MEMORANDUM TO: The Honorable Mayor and City Commission VIA: Christopher J. Russo, City Manager FROM: Susan Simpson, Cultural and Community Services Director DATE: 6/20/2013 RE: Agreement with Unique Charters for Transportation Services - Motor Coach Rentals RECOMMENDATION: It is recommended that the City Commission approve the attached resolution to renew the agreement with Unique Charters for Transportation Services - Motor Coach Rentals in an amount not to exceed Fifty Thousand Dollars ($50,000). REASONS: Through the Cultural and Community Services Department, the City provides a 9 -week summer camp program as well as a Spring Break Camp and Winter Break Camp. All of these camps offer field trips in which camp groups are transported to area attractions. The City contracts out for these transportation services. Through Request For Proposal Number 11 -05 -02 the City awarded transportation services contract to Unique Charters. That agreement, approved in 2012, included optional renewal terms. Through the City's Purchasing Agent, rates were secured for 2013. It is anticipated that for the entire fiscal year, the City may expend up to $50,000.00 in transportation services. ADDITIONAL INFORMATION: The exact amount is dependent on how many campers are enrolled and other variables such as cancellations due to weather for outdoor events. This expense Agenda Item No. IOA Date 6/20/2013 73 is covered by the camp program fees that are charged to the users. FUNDING SOURCE: Funds are available in the General Fund Summer Camp Account Number 10.573.5575 ATTACHMENTS: • Resolution • Second Amendment to Agreement Agenda Item No. IOA Date 6/202013 74 P< ji t f4S3 '..J City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach, Florida 33160 (305) 947 -0606 City Hall (305) 949 -3113 Fax MEMORANDUM TO: The Honorable Mayor and City Commission VIA: Christopher J. Russo, City Manager FROM: Susan Simpson, Cultural and Community Services Director DATE: 4/17/2014 RE: Third Amendment to Agreement with Unique Charters for Transportation Services RECOMMENDATION: It is recommended that the City Commission approve the attached resolution to approve the Third Amendment to the Agreement with Unique Charters for Transportation Services - Motor Coach Rentals in an amount not to exceed Fifty Thousand Dollars ($50,000.00). REASONS: Through the Cultural and Community Services Department, the City offers a winter break, spring break, and summer camp program which all include field trips to local area attractions as well as swim days at a local pool. Several large motor coach buses are needed to transport the many campers to these venues. Through RFP Number 11- 05 -02, the City awarded a contract for transportation services - motor coach rentals to Unique Charters in 2012 which included optional renewal terms. Unique Charters has worked with the City to meet our needs and the City is interested in utilizing their services for summer camp 2014. It is anticipated that, based on enrollment, the City may expend up to $50,000.00 in transportation services with Unique Charters. ADDITIONAL INFORMATION: Agenda Item No. 101 Date 4/17/2014 216 The exact amount is dependent on how many campers are enrolled and other variables such as cancellations due to weather for outdoor events. This expense is covered by the camp program fees that are charged to the users. FUNDING SOURCE: Funds are available for this expense in the General Fund Account Number 10.573.5575. ATTACHMENTS: • Resolution • Third Amendment Agenda Item No. 101 Date 4/17/2014 217