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Home My WebLink AboutReso 2019-3008 RESOLUTION NO. 2019 - 3moV A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, APPROVING A FIRST AMENDMENT TO THE AGREEMENT WITH ELITE TENT COMPANY TO EXTEND THE TERM OF THE AGREEMENT FOR ONE YEAR AND TO INCREASE COMPENSATION, IN AN AMOUNT NOT TO EXCEED SEVENTY THOUSAND DOLLARS (70,000.00),ATTACHED HERETO AS EXHIBIT "A"; AUTHORIZING THE MAYOR TO EXECUTE SAID AMENDMENT; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO EFFECTUATE THIS RESOLUTION; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, in 2016 the City issued Bid No. 16-08-01 for Event Related Equipment Rental and received two (2) bids for those services; and WHEREAS, on September 15, 2016 via Resolution No. 2016-2601 the City Commission ratified an Agreement with Elite Tent Company to provide those services in an amount not to exceed $150,000.00; and WHEREAS, the City will hold its annual Halloween event on October 25 and 26, 2019 and requires Elite Tent Company to provide event related equipment for that event and for the remainder of the year; and WHEREAS, the City Commission now wishes to approve a First Amendment to the Agreement with Elite Tent Company to extend the term of the Agreement for an additional year and to amend the compensation in an amount not to exceed Seventy Thousand Dollars ($70,000.00), bringing the total contract amount not to exceed Two Hundred Twenty Thousand Dollars ($220,000.00), attached hereto Exhibit"A". NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS: Section 1. Approval of First Amendment to Agreement. The City Commission hereby approves a First Amendment to the Agreement with Elite Tent Company to extend the term of the Agreement for an additional year and to amend the compensation in an amount not to exceed Seventy Thousand Dollars ($70,000.00), bringing the total contract amount not to exceed Two Hundred Twenty Thousand Dollars ($220,000.00). Section 2. Authorization of Mayor. The Mayor is hereby authorized to execute said amendment. Section 3. Authorization of City Manager. The City Manager is hereby authorized to do all things necessary to effectuate this Resolution. Section. 4. Effective Date. This resolution shall become effective upon adoption. PASSED AND ADOPTED this 17th day of O► ober /019. »L1 , ice Georg- . Scholl, Mayor c•Y ATTEST:, r, C1 1 • 1. I .Mauri io Beta cur, City Clerk r v APPROVED AS TO FORM AND LEGAL SUFFICIENCY edild -?: .- Edward A. Dion, City Attorney Moved by: VI Ca 1/414'10a- Skraittiri Seconded by: 0,06091,toat2 \i ,,44p Vote: Mayor Scholl ✓ (Yes) _ (No) Vice Mayor Svechin - - (Yes) (No) Commissioner Goldman v (Yes) (No) Commissioner Lama 17i(Yes) (No) Commissioner Viscarra (Yes) (No) • - 0)01.4Ysty Eti J City of Sunny Isles Beach 0 �° ' " `v e4 18070 Collins Avenue Sunny Isles Beach, Florida 33160 ""4' 44..• (305)947-0606 City Hall Q:so,i.4° (305)9494113 Fax • • MEMORANDUM TO: The Honorable Mayor and City Commission VIA: Christopher J. Russo, City Manager FROM: Sylvia Flores, Director of Cultural &Community Services Department DATE: 10/17/2019 Amendment to Agreement with Elite Tent Company,for RE: Increased Spending Amount and Extended Term RECOMMENDATION: It is recommended that the City Commission approve an amendment to the agreement with Elite Tent Company, extending the term of the contract for one additional year, until October 26, 2020, and also authorizing an increase of$70,000 to the contract for a total amount not to exceed $220,000. This includes a ratification of $4,849 for the Car • • Show on Saturday, October 5, 2019. REASONS: In August of 2016, Bid No. 16-08-01 was awarded to Elite Tent • Company as primary, for a three-year term, in an amount not to exceed $150,000. This agreement is for event rental equipment, such as tents, tables, and chairs and is valid through October 26,2019. We -are satisfied with the available inventory from the vendor, and the service provided. Therefore, we wish to extend the term one additional year, and approve additional funds,for a new contract total of$220,000. ADDITIONAL INFORMATION: The original contract amount was an estimate based on the event calendar at the time.The quantity and size of events has increased over • 214 the years, which has required additional equipment. FUNDING SOURCE: 0 Funding is available in CCS administration, in accounts 001-6-5730- 444040-608XX. ATTACHMENTS: Description Resolution First Amendment Item Number: 10.J. • • . . . : . •,. • 0 • . • • • Q 215 FIRST AMENDMENT TO THE AGREEMENT BETWEEN THE CITY OF SUNNY ISLES BEACH AND ELITE TENT COMPANY CONTRACT NO.2019 -3499 This First Amendment to the Agreement between the CITY OF SUNNYI LES a,q BEACH ("City") and ELITE TENT COMPANY, ("Contractor"), executed this �'" ay of ')rnlembe.`( , 2019 is made a part of the original Agreement between the parties dated October 26, 2016, Contract No. C3499-1617-002, (the "Agreement"), and the City and the Contractor hereby agree to amend the Agreement as follows: 1. ADDITIONAL TERM. The City and the Contractor hereby wish to amend Article 3 of the Agreement ("TERM")to provide that the Agreement shall terminate on October 31,2020. 2. ADDITIONAL COMPENSATION. Article 4 of the Agreement is hereby amended to include additional compensation in an amount not to exceed Seventy Thousand Dollars ($70,000.00), bringing the total contract amount to not to exceed Two Hundred Twenty Thousand Dollars ($220,000.00). 3. OTHER PROVISIONS REMAIN IN EFFECT. Except as specifically modified herein, all terms and conditions of the Agreement shall remain in full force and effect. 4. CONFLICTING PROVISIONS. The terms, requirements, and provisions contained in this First Amendment shall prevail and be given superior effect and priority over any conflicting or inconsistent term, statement, requirement, or provision contained in any other document or attachment, including but not limited to the Agreement. [REMAINDER OF PAGE LEFT INTENTIONALLY BLANK] IN WITNESS WHEREOF, the parties have executed this First Amendment to the Agreement as of the date referenced above. WITNESS: ELITE TENT COMPANY By: "" (JR). i Signature Jason . Wells As its President A Print N. Tie CITY il r ISLES BEACH ATI � Imi / • lae r By: Mauric.• B; •n•our,City Clerk G-.rge H. Scholl,Mayor APPROVED AS TO FORM AND LEGAL SUFFICIENCY ,,,,,, By: 6UQ. Edward A. Dion,City Attorney 2