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HomeMy WebLinkAboutReso 2019-3002 RESOLUTION NO. 2019- 30,2- A 002A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, APPROVING A THIRD AMENDMENT TO THE AGREEMENT WITH PERKINS+WILL ARCHITECTS,INC. FOR ARCHITECTURAL DESIGN SERVICES FOR THE GOVERNMENT CENTER ANNEX AT 18080 COLLINS AVENUE, TO INCLUDE COORDINATION WITH THE DEPARTMENT OF TRANSPORTATION AND OTHER REGULATORY AGENCIES RELATING TO THE PEDESTRIAN OVERPASS BRIDGE, IN AN AMOUNT NOT TO EXCEED FIFTY THOUSAND DOLLARS ($50,000.00), ATTACHED HERETO AS EXHIBIT "A"; AUTHORIZING THE MAYOR TO EXECUTE SAID THIRD AMENDMENT; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO EFFECTUATE THIS RESOLUTION; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, on April 30, 3015 the City issued Request for Qualifications No. 15-04-01 for Architectural Design Services for a New Facility at 18080 Collins Avenue, of which eight (8) responses were received; and WHEREAS, on September 17, 2017 via Resolution No. 2015-2459 the City Commission ratified an agreement with Perkins+Will Architects, Inc. to provide Architectural Design Services for the Government Annex Building at 18080 Collins Avenue ("Agreement"), in an amount not to exceed $2,222,000.00; and WHEREAS, on December 17, 2015 via Resolution No. 2015-2504, the City Commission approved a First Amendment to the Agreement to include interior design and consultant design fees for the 250-seat Community Theater integrated within the design of the Government Annex Building, in an amount not to exceed $229,300.00; and WHEREAS, on April 19, 2018 via Resolution No. 2018-2812, the City Commission approved a Second Amendment to the Agreement to include the design of a pedestrian overpass bridge integrated within the design of the Government Annex Building, in an amount not to exceed $370,000.00; and WHEREAS, the City Commission now wishes to approve a Third Amendment to the Agreement with Perkins+Will Architects, Inc. to include coordination with the Department of Transportation and other regulatory agencies having jurisdiction over Collins Avenue relating to not to exceed FiftyThousand $50 000.00 bringing the pedestrian overpass bridge, in an amount ( ), g g the total contract amount not to exceed Two Million Eight Hundred Seventy-One Thousand Three Hundred Dollars ($2,871,300.00), attached hereto as Exhibit"A". NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS: Section 1. Approval of Third Amendment to Agreement. The City Commission hereby approves a Third Amendment to the Agreement with Perkins & Will Architects, Inc. for the Government Center Annex at 18080 Collins Avenue,to include coordination with the Department of Transportation and other regulatory agencies having jurisdiction over Collins Avenue relating to the pedestrian overpass bridge, in an amount not to exceed Fifty Thousand Dollars($50,000.00), bringing the total contract amount not to exceed Two Million Eight Hundred Seventy-One Thousand Three Hundred Dollars ($2,871,300.00), attached hereto as Exhibit "A". Section 2. Authorization of Mayor. The Mayor is hereby authorized to execute said Third Amendment. Section 3. Authorization of City Manager. The City Manager is hereby authorized to do all things necessary to effectuate this Resolution. Section. 4. Effective Date. This resolution shall become effective upon adoption. PASSED AND ADOPTED this 17th day of Octo► -r 1 9. • ,..c„ George Scholl, Mayor ATTT F F . Of it r: ( ` 1 '�'. 1 Mauric • Bet'd ur, CMC, City Clerk APPROVED AS TO FORM AND LEGAL SUFFICIENCY GAG} tt-19-1" Edward A. Dion, City Attorney COMNAK-CtoNIEC-- Moved by: 0.AYn Seconded by: ComeA(ceicatke V lsCA•P-IAC- Vote: Mayor Scholl v (Yes) (No) Vice Mayor Svechin --'(Yes) (No) Commissioner Goldman (Yes) (No) Commissioner Lama (Yes) (No) Commissioner Viscarra 1 (Yes) (No) ij SJNNY JJJF City of Sunny isles Beach 18070 Collins Avenue �'-. ..:wry • ::�. ..53 Sunny Isles Beach, Florida 33160 P ;:o4\.3 yet (305)947-0606 City Hall ` 'T�c j 5„N" (305)949-3113 Fax MEMORANDUM TO: The Honorable Mayor and City Commission VIA: Christopher J. Russo, City Manager FROM: Susan Simpson,Assistant City Manager DATE: 10/17/2019 Resolution Approving Third Amendment to the RE: Agreement with Perkins &Will Architects, Inc.for the Government Center Annex Building ORECOMMENDATION: Staff is recommending the City Commission approve the attached Resolution. REASONS: The City of Sunny Isles Beach is wishes to approve a Third Amendment to the Agreement with Perkins+Will Architects, Inc. to include coordination with the Department of Transportation and other regulatory agencies having jurisdiction over Collins Avenue relating to the overpass bridge that will be located at 180th Street and Collins Avenue, in an amount not to exceed $50,000.00. ADDITIONAL INFORMATION: FUNDING SOURCE: Account No. 300-5-5410-465005-80005. ATTACHMENTS: V ODescription • 164 :t,• I AMENDME 0 THE AGREEMENT BE 'EN Y OF SUNNY ISLES.BLACRAND PERK NS�c 9VILL AR(;1311'1f;CTS�C• CONTIA,CT NO.080-6009 - This Third Amendment to the Agreement between 6e CITY OF SUNNY ISLES - *BEACH("Citi'imd.PERIGNS &WILL ARCHITECTS,INC. ("Architect"),executed this i day of UPf, , 2019 is made a part of the original Agreement between the parties dates August 21,2015,Contract No.C1415-087,(the"Agreement"),and the City and the Architect hereby agree to amend the Agreement as follows: 1. ADDITIONAL SERVICES. Pursuant to Section'1,3 of the Agreement, the City hereby wishes to amend Article 3 of the Agreement(°Architect's Basic Services")to • include coordination with the Department of Transportation and other regulatory agejrcies having jurisdiction oVer Collins'Avenue, as more particularly described on Exhibit "A", which is attached hereto and incorporated herein by reference. I� 2. ADDITIONAL COMPENSATION. Article 2 of the Agreement is hereby amended to include additional compensation for the Additional Services in an amount not to • exceed Fifty Thousand Dollars($50,000.00),bringing the total contract amount to not to exceed Two Million Eight Hundred Seventy-One Thousand Three Hundred Dollars($2,871,300.00). 3. OTHER PROVISIONS REMAIN IN EFFECT. Except as specifically modified herein,all terms and conditions of the Agreement shall remain in full force and effect 4. • CONFLCTTING PROVISIONS. The terms, requirements, and provisions contained in this Third Amendment shall prevail and be given superior effect and priority over any conflicting or inconsistent term;statement;requirement,or provision confined in any other document or attachment,including but not limited to the Agreement [REMAINDER OF PAGE LEFT INTENTIONALLY BLANK] • • • .•r IN WITNESS 'WHEREOF, the parties have executed this Third Amendment to the Agreement as of the date referenced.above: • WITNESS: .• . . PERgNS&WILL ARCitriECTS,INC. By. Signature - . •.AS its tAtilitettiVi 11616°M. Print ame Y: f . M' • '• SUNNY LES BEACH r • • • • • lo'l By; . .. • . .. . • 'do': . 'ur,City Clerk ,. .' - H.Scholl,.Mayor . .. APPR I 341 AS TO FORM AND • • • ; SU11( CEENCY By- r(/�A A Edward A.Dion,City Attorney • 2 liorntori T© seri Additional Service Request To Lawarence Kline FROM Brad Malmsten COMPANY . Perkins+Will DATE July 19,2019 RE ASR-001 PROJECT NO. 1(18051.00 • FEE TYPE Timecard SUB/PHASE NO. a001 PROJECT CC Jose Bofill;Michelle()lender . NAME Sunny Isles Beach Pedestrian Bridge ASR DESCRIPTION Additional Project Requirements Related to FOOT ASR BACKGROUND&SCOPE • According to the original Agreements,"Coordination with the Department of Transportation(DOT)and other regulatory agencies having Jurisdiction over Collins Avenue will be billed as an hourly expense for the Architect and Engineering Consultants as these traditionally carry longer durations and multiple meetings throughout the design process...". Effort required from TT related to the involvement of FOOT and its ovefeight Includes: 1.FOOT reviews: • _ -Meetings to explain bridge strategy to FOOT representatives • -FOOT approval process for firm and Individuals -FOOT review to confirm classification of bridge structure(4.2.2 vs.4.2.3) -Responding to MOTs questions and concerns related to the brldga structure -Muitipie'submissions to and reviews by FC70T,as opposed to a single permit review typical of the building department. 2.Third party peer review: -Meeting with multiple potential reviewers to outline design approach . • -Responding to peer reviewer questions for clarification,etc • Presenting ttetalied.stru.ctural design to.third party peer review team Reviewing and,responding t0 peer feview comments • . • -iricdrporating peer review comments - • • • • • . • 3.Application of FDOT and AASHTO requirements in lieu of FRC: -Wind loading is perAASHTO as opposed toASCE7=10;tthereferencend standard.per FBC • -Load factors and load combinations are more extensive In AASHTO than FBC,resulting in more data Input for analysis models and more data to analyze through program oulput -FOOT prohibits certain types of detailing or construction,requiring alternate approaches to • otherwise typical detailing -FOOT strict maintenance requirements: +Minimum clearance required inside of box girder,limiting geometric options +Access panels through flanges and diaphragms. +Special steel connection details required due to access openings The deliverables associated with this ASR shall be drawing submissions In conformance with FOOT requirements. Based on the estimated fee build-up below,TT will carry out this additional service on a Time and Materials basis with a Nat4o•Exceed(NTE)amount of$50,000, We will provide notice to the Client in the event that 90%of the NTE amount is reached. • • • 101`QT..Thud Avenue-Sure 111J i bort I.audetdata.ri 333J1 1 T 254N393001 vrumilrorrronTwna,a:n.con 1/2 I ASR DESCRIPTION Additional Project Requirements Related to FOOT ESTIMATED FEE BUILDUP • . Hours Rate Amount Senior Vice Presideni/Princlpal 20 $320 • $6,400 Senior Associate 0 $255 . $0 Associate 40 .$240 • ".$9,600 Senior Protect Engineer 0 $225 $0 Project Engineer 120 $215 ' $25,800 ZSeplor Engineer : 0 Alp $0 Engineer. . • 48 .' ' 's170. - $8,160 Buddmiatlo Budding Infon Modeler b "$185 ' "le"" Admin Support ; • A, ..y$105 . - " $Q. • TIMECARD LABOR ESTIMATE: • . . . - - • ... .. $49,960.00' MISC LABOR ESTIMATE LUMP SUM FEE: Schedule.. .. ... . ." • ._ . After recifitAng all documetttatioh ioquested to complete the additional actipe of*Witt.,we expect that deliverables associated with this addittonat service will be completed within: WA-Additional scope to follow project schedule •. . . CONDITIONS This additional service is governed by all conditions of the basic conerad unlees specitleaI$y stated, otherwise herein. • ® We will begin work on this additional service once formal approval Is received . . " EjIn consideration of the poled schedule.we Nave bagynn:wj�rk'an this'ed i hMce end will advise client of status of expenditures on a regular basis.We w5i n}ie wgrking to ggod faith without approval for a maximum.pettod cf 4 vVdeks . " • . " " APPROV• . , • . . APPRO ..;;1/ DATE• .. , • . , . • . %I...I*It.ti‘kts.:. -• TITLE • . COMPANY - . Perkins+Will - . . 101 W.ndrd Avenue.SUM 11701 tort Ledadale.ft.3330 t I T 854.903.4:4101 vnrn 1Tan*oI Nett am 212