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HomeMy WebLinkAboutSE_City of Sunny Isles RFP_submissionSOUTHEASTERN | CITY OF SUNNY ISLES RFP 19-12-01 Corporate Office 3601 SE Dixie Highway Stuart, FL 34997 800.226.8221 Toll-Free 772.287.2141 Phone 772.288.3988 Fax Miami 950 SE 8th Street Hialeah, FL 33010 305.885.8707 Phone 305.888.9903 Fax seprint.com printperfect. Southeastern Response for City of Sunny Isles RFP 19-12-01 January 16, 2020 1 SOUTHEASTERN | CITY OF SUNNY ISLES RFP 19-12-01 Corporate Office 3601 SE Dixie Highway Stuart, FL 34997 800.226.8221 Toll-Free 772.287.2141 Phone 772.288.3988 Fax Miami 950 SE 8th Street Hialeah, FL 33010 305.885.8707 Phone 305.888.9903 Fax seprint.com printperfect. 1/16/20 City Clerk Sunny Isles Beach Government Center 18070 Collins Avenue, 4th Floor Sunny Isles Beach, FL 33160 Re: City of Sunny Isles RFP 19-12-01 To Whom it May Concern: Thank you for the opportunity to participate in the City of Sunny Isles Request for Proposal, 19-12-01. We are excited to compete once again for your business as our comprehensive printing, mailing and fulfillment services are the perfect solution for your needs. Southeastern has been providing marketing solutions to our clients for nearly a century, including for the City of Sunny Isles for the past decade. As you know, we offer a wide variety of specialty services including commercial, digital and wide format printing, promotional products, mailing and fulfillment services, online Storefront portals and retail packaging. I am your sales representative and main point of contact. Please contact me at (305) 885-8707 x3219, (786) 255-2451 cell, or by email at kjust@seprint.com should you have any questions. Sincerely, Ken Justilien Strategic Sales Executive 2 SOUTHEASTERN | CITY OF SUNNY ISLES RFP 19-12-01 COMPANY INFORMATION Southeastern is a multi-channel marketing and graphic solutions company that’s been stoking the imagination of what’s possible for almost a century. Our clients understand that when they call Southeastern, they’ll reach a trusted partner to create visually stunning graphics and custom marketing solutions. We service many industries including: health and wellness; travel and tourism; utilities; education; art galleries; and insurance providers. Our specialty, and what for what we’re known, is commercial printing. To round-out our marketing portfolio, we also customize print-on-demand storefronts branded to complement your identity, manage mailing and fulfillment, and brainstorm out-of-the-box promotional products for you. Our retail packaging department will design and manufacture your folded carton cosmetics packages. Our wide format department is capable of producing anything from retractable banners to environmental branding, and almost anything in between. We have won numerous awards for our work including 13 Bennies, the print industry’s highest honor. We are a privately held corporation, financially stable and employ nearly 200 associates in three locations—Hialeah, Stuart, and Boca Raton, FL. Hialeah: 950 SE 8th Street, Hialeah, FL 33010 | P 305.885.8707 | F 305.888.9903 Stuart: 3601 SE Dixie Highway, Stuart, FL 34997 | 800.226.8221 | P 772.287.2141 | F 772.288.3988 Boca Raton: 6001 Park of Commerce Blvd., Boca Raton, FL 33487 | P 561.998-0870 www.seprint.com Don Mader, CEO is the sole owner of Southeastern, a privately-held corporation. Southeastern was founded in 1924. Ken Justilien will be your main point of contact. Ken is in our Hialeah location. Tel. 305.885.8707 x 3219, kjust@seprint.com Southeastern does not have any outstanding litigation that would impact the performance of this contract. Proof of insurance: See Attached Upon acceptance of this contract, Southeastern would begin services immediately. Financial stability: See Attached Please see statement attached in this RFP: 2018 Southeastern Reviewed Financial Statements Dunn & Bradstreet rating and number: Good, 00-412-1646 Stuart 3601 SE Dixie Highway, Stuart, FL 34997 | 800.226.8221 | P 772.287.2141 | F 772.288.3988 Miami 950 SE 8th Street, Hialeah, FL 33010 | P 305.885.8707 | F 305.888.9903 info@seprint.com | seprint.com 3 SOUTHEASTERN | CITY OF SUNNY ISLES RFP 19-12-01 QUALIFICATIONS Southeastern has been providing marketing solutions for nearly a century and was recently named as the on of the biggest commercial printers in South Florida as reported by the South Florida Business Journal. Southeastern has been the City of Sunny Isles printing and mailing provider for the past 10 years, including the production of all items listed in this RFP as well as additional brochures, maps and post cards. We have provided both offset and digital printed collateral and mailing lists and distribution services. We have redundant facilities in Martin and Dade counties, with nearly 200 associates and experts in their field. Our key differentiators are our specialty domains and value added services enabling our clients to produce a multi-touch marketing campaign all under one roof. From traditional print to digital and wide format printing, to promotional products and online Storefront and print on demand portals, our clients realize that working with Southeastern simplifies their marketing efforts as a whole. We anticipate the following Schedule of Proposed Services for projects within this RFP: SIB Islander Newsletter Proofs: 1-2 business days from upload. Corrections: 24-hour completion. On press: 2 business days from client approval. Delivery to post office: 5 business days from print date Extra copies delivered to the City’s office. In residents’ mail boxes 6-8 days from final approval Extra copies boxed and delivered to: Sunny Isles Beach Government Center 18070 Collins Avenue, Sunny Isles Beach, FL 33160 Sunny Isles Beach Living Magazine — 44 and 48 page version Proofs: 3 business days from upload. Corrections: 24-hour completion. On Press: 2 business days from client approval. Delivery: 7–10 business days from print date Sunny Isles Beach Desktop Calendar Delivery: 10–12 business days from approved proofs. Paper order may require 5 days. Equipment list: See Attached. Southeastern operates on a 24 hour, 6 day a week day basis as needed. Stuart 3601 SE Dixie Highway, Stuart, FL 34997 | 800.226.8221 | P 772.287.2141 | F 772.288.3988 Miami 950 SE 8th Street, Hialeah, FL 33010 | P 305.885.8707 | F 305.888.9903 info@seprint.com | seprint.com 4 SOUTHEASTERN | CITY OF SUNNY ISLES RFP 19-12-01 STAFFING Southeastern will provide a dedicated account management team to the City of Sunny Isles. Your Strategic Sales Executive is Ken Justilien, and he, along with Mary Jo Lynch, Director of PreMedia will manage all facets of your account. We anticipate exceeding your expectations in performance and execution. Southeastern has nearly 200 associates comprised of offset, digital and wide format printing technicians, prepress, customer service, mailing, plus warehousing and logistics associates between our redundant manufacturing facilities in Hialeah and Stuart, FL. Our associates are HIPAA compliant and G7 certified. Our scalable workforce enables us to grow as projects demand. See attached organizational chart for each location. See attached bio sheets for Ken Justilien, Cathy Brewer and Christine Bitner. APPROACH/METHODOLOGY Once the scope of the project is understood, our production team will recommend efficiencies in production and manufacturing. Estimates will be generated for approval, with guidelines supplied to upload digital files to Kodak InSite, our prepress portal which auto checks all files, providing reports for any errors and online approvals. The project will be managed by your Strategic Sales Executive and Client Services Representative as it moves through production to final completion and delivery. Timelines and Deadlines: Please reference Schedule of Proposed Services in our Qualifications response regarding ability to meet desired timetables. Disaster Recovery: See SE_Miami Disaster Preparation Guide, attached. Quality Assurance: We have detailed processes in place from order entry, through the entire production cycle encompassing all departments that include quality control measures to ensure each job is produced according to specification. COST OF SERVICES See attached estimates for each project included in the scope of this RFP. Stuart 3601 SE Dixie Highway, Stuart, FL 34997 | 800.226.8221 | P 772.287.2141 | F 772.288.3988 Miami 950 SE 8th Street, Hialeah, FL 33010 | P 305.885.8707 | F 305.888.9903 info@seprint.com | seprint.com 5 SOUTHEASTERN | CITY OF SUNNY ISLES RFP 19-12-01 SAMPLES We are including the following examples of comparable projects to the projects listed in this RFP: 1. Sunny Isles Beach Magazine-City of Sunny Isles 2. Six page Monthly Mailer (newsletter)-City of Sunny Isles Beach 3. Map Brochure-City of Sunny Isles Beach 4. Desk Calendar-City of Sunny Isles Beach 5. Miami Dade College Viewbook 6. Miami Dade College Academic Schools Booklet 7. City of Miami Solid Waste Self Mailing Calendar 8. Uniform Advantage (UA) Package Insert 9. Memorial Healthcare Fall Newsletter Stuart 3601 SE Dixie Highway, Stuart, FL 34997 | 800.226.8221 | P 772.287.2141 | F 772.288.3988 Miami 950 SE 8th Street, Hialeah, FL 33010 | P 305.885.8707 | F 305.888.9903 info@seprint.com | seprint.com 6 REFERENCES City of Sunny Isles Beach Alayne Yeash Communications Coordinator AYeash@sibfl.net Government Center, 4th Floor 18070 Collins Avenue Sunny Isles Beach, FL 33160 305.792.1764 We provide Printing, Mailing Services, Mailing Lists and Wide Format Printing for this client. Miami Dade College Irene G. Munoz Director of Marketing & Publications imunoz@mdc.edu 300 NE 2nd Avenue, Suite 1358 Miami, FL 33132 305-237-3030 We provide Printing, Mailing Services, Mailing Lists and Promotional Products for this client. City of Miami Richard Rios Superintendent GSA Graphics rrios@miamigov.com 1390 NW 20th Street Miami, FL 33142 305-329-4717 We provide Printing, Mailing Services, Mailing Lists and Promotional Products for this client. Uniform Advantage Adam Rush Senior Marketing Analyst arush@uacorporate.com 101 NE 3rd Ave, Suite 2000 Fort Lauderdale, FL 33301 954.626.2100x2417 We provide Printing and Mailing Services for this client. Memorial Healthcare Systems c/o AMPERAGE Marketing & Fundraising Samantha Gipper Art Director 6711 Chancellor Drive Cedar Falls, IA 50613 319.553.7314 We provide Printing, Mailing Services, Mailing Lists and Promotional Products for this client. SOUTHEASTERN | CITY OF SUNNY ISLES RFP 19-12-01 Stuart 3601 SE Dixie Highway, Stuart, FL 34997 | 800.226.8221 | P 772.287.2141 | F 772.288.3988 Miami 950 SE 8th Street, Hialeah, FL 33010 | P 305.885.8707 | F 305.888.9903 info@seprint.com | seprint.com 7 AVAILABILITY Southeastern has the capacity to produce all projects listed within this RFP within the timetables described. We are located just minutes from the City of Sunny Isles making us accessible for fast proof delivery, questions and final project delivery. All processes listed in this RFP would be completed in- house, including perfect binding of Sunny Isles Beach Living magazine. We do not anticipate the need for outside services. CONTRACT FORMS See attached all requested contract forms.