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HomeMy WebLinkAboutReso 2020-3050 RESOLUTION NO. 2020 - 3050 A RESOLUTION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, AWARDING REQUEST FOR PROPOSAL NO. 19-12-01 TO, AND APPROVING AN AGREEMENT WITH, SOUTHEASTERN PRINTING COMPANY, INC. FOR PRINTING AND MAILING SERVICES, IN AN AMOUNT NOT TO EXCEED THREE HUNDRED THOUSAND NINE HUNDRED SEVENTY DOLLARS AND EIGHTEEN CENTS ($300,970.18), ATTACHED HERETO AS EXHIBIT "A"; AUTHORIZING THE MAYOR TO EXECUTE SAID AGREEMENT; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO EFFECTUATE THIS RESOLUTION; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, on December 20, 2019 the City issued and advertised Request for Proposal ("RFP")No. 19-12-01 for Printing and Mailing Services for which four(4)responses were received; and WHEREAS,after careful review and consideration City staff determined that Southeastern Printing Company, Inc. ("Contractor") was the lowest responsible, responsive bidder; and WHEREAS,the City Commission wishes to award RFP No. 19-12-01 to,and enter into an Agreement with, Southeastern Printing Company,Inc.to provide printing and mailing services,in an amount not to exceed Three Hundred Thousand Nine Hundred Seventy Dollars and Eighteen Cents ($300,970.18),for an initial two(2)year term,with an option to renew three(3)additional one-year terms, attached hereto as Exhibit "A". NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS: Section 1. Award of Request for Proposal and Approval of Agreement. The City Commission hereby awards RFP No. 19-12-01 to, and enter into an Agreement with, Southeastern Printing Company,Inc. to provide printing and mailing services, in an amount not to exceed Three Hundred Thousand Nine Hundred Seventy Dollars and Eighteen Cents ($300,970.18), for an initial two (2) year term, with an option to renew three (3) additional one-year terms, attached hereto as Exhibit «A„ Section 2. Authorization of Mayor. The Mayor is hereby authorized to execute said Agreement. Section 3. Authorization of City Manager. The City Manager is hereby authorized to do all things necessary to effectuate this Resolution. Section 4. Effective Date. The Resolution shall take effect immediately upon adoption. PASSED AND ADOPTED on this 20th day of Fe. uary 020. George . Scholl, Mayor R2020 Southeastern Co Printing Srvs Page 1 of 2 • • ATTEST. , - if la� _ .? Maur io Beta`cur, CMC, City Clerk APPROVED AS TO FORM AND LEGAL SUFFICIENCY: &/1/daiti Edward A. Dion, City Attorney Moved by: V1C.6 1111101()C— t/Wvtr1 Seconded by: c0S-St UISWit-ifF Vote: Mayor Scholl ✓ (Yes) (No) Vice Mayor Svechin I (Yes) (No) Commissioner Goldman ✓ (Yes) (No) Commissioner Lama ✓ (Yes) (No) Commissioner Svechin —(Yes) (No) P.2020 Southeastern Co Printing Srvs Page 2 of 2 f tt.C�S,,N N Y,, f " AGREEMENTiBETWEEN THE CITY , ', OF SUNNY ISLES BEACH :,'•:,: AND SOUTHEASTERN PRINTING COMPANY, INC.. F,.. `o. �� CONTRACT NO. 2020-6467 THIS CONTRACTUAL AGREEMENT (hereinafter referred to as the "Agreement") is made this t9. ay of to r , 2020, by and between the CITY OF SUNNY ISLES BEACH, Florida, (hereinafter referred to as "City"), and SOUTHEASTERN PRINTING CO, INC., a corporation authorized to do business in the State of Florida (hereinafter referred to as "Contractor") whose Federal I.D. # is 65-0717119. RECITALS WHEREAS, the City is in need of a Contractor to provide printing, binding and/or mailing services for the Sunny Isles Beach (SIB) Islander Newsletter, Sunny Isles Beach Living Magazine, and Sunny Isles Beach desktop calendar ("Services"); and WHEREAS, pursuant to the City's Purchasing Code the City issued a Request for Proposal (RFP No. 19-12-01) to perform these Services, a copy of the RFP is included as Attachment "A", Contractors response to RFP No. 19-12-01 is included as Attachment "B", and Contractor was deemed to have submitted the lowest responsible, responsive proposal; and WHEREAS, Contractor is qualified to provide the desired Services; and WHEREAS, the City wishes to enter into this Agreement with Contractor to provide the Services to the City for a total amount not to exceed Three Hundred Thousand Nine Hundred I Seventy Dollars and 18/100 ($300,970.18), for an initial two (2) year term, with an option for three (3) (1)one-year ( ) renewals. NOW THEREFORE, in consideration of the promises and the mutual covenants herein described, the parties agree as follows: TERMS 1. RECITALS. The Recitals set forth above are hereby incorporated into this Agreement and made apart hereof for reference. e. 2. THE CONTRACT DOCUMENTS. The Contract Documents consist of this Agreement, RFP - - "A", g No. 19 12 O1 attached hereto as AttachmentContractors response to RFP No. 19-12-01 "B", attached hereto as Attachment and the negotiated price proposal as set forth in Attachment "C" (hereinafter referred to as "Contract Documents"), and the Scrutinized Companies Certification attached hereto as Attachment"D." 3. SERVICES. Contractor shall provide the Servicesursuant to the terms rms and conditions set forth in the Scope of Services attached hereto as Attachment "A." The Services shall be performed by Contractor to the full satisfaction of the City. Contractor agrees to furnish all labor and material in a good and workmanlike and professional manner to perform Services. Contractor agrees to have a qualified representative to audit and inspect the Services provided on a regular basis to ensure all Services are being performed in accordance with the City's needs and pursuant to the terms of this Agreement, and shall report to the City accordingly. Contractor agrees to immediately inform the City via telephone and in writing of any problems that could 2020-6467 Southeastern Co.,Inc. City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160 • (305) 947-0606 phone (305) 949-3113 Fax cause damage to the City's property, improvements and persons. Contractor will require its employees to perform their work in a manner befitting the type and scope of work to be performed. In the event that the Contractor fails to complete the Services pursuant to the terms of this Agreement and City must undertake the completion of performance of Services, Contractor agrees to indemnify the City for all costs incurred with respect to the completion of those Services. 4. TERM. Subject to the provisions relating to the termination of this Agreement as set forth hereunder, the term of this Agreement shall begin upon the full execution of this Agreement by all parties and shall terminate two (2) years from the date of execution of this Agreement. Prior to, or upon completion, of that initial term, the City shall have the option at its sole discretion to renew this contract for three (3) additional one-year(1) terms. In the event the Services are scheduled to end because of the expiration of this Agreement or renewal term, the Contractor shall continue the Services upon the request of the City. The extension period shall not extend for more than ninety (90) days beyond the expiration date of the Agreement or renewal term. The Contractor shall be compensated for the Services at the rate(s) in effect when the City invokes this extension clause. Payment will be made only for work completed in accordance with the provisions of Section 5 below. Contractor is to commence performance of work from the date of this Agreement and continue in a diligent manner until completion of the Services. Contractor acknowledges that compliance with the commencement and completion schedules set forth in the Scope of Services contained in Attachment "A" are the essence of this Agreement. The terms of Sections 17 and 18 entitled "Indemnification and Waiver of Liability," and "Compliance with Law," respectively, shall survive termination of this Agreement. 5. COMPENSATION. During the term of this Agreement;in whatever capacity rendered, the City shall pay Contractor for the Services performed under this Agreement, in a total amount not to exceed Three Hundred Thousand Nine Hundred Seventy Dollars and 18/100 ($300,970.18), which amount includes a contingency of Twenty Seven Thousand Three Hundred Sixty Dollars and 93/100 ($27,360.93) for the purpose of the City's additional printing needs on an as needed basis upon the request of the City. Payment to Contractor for all charges and tasks under this Agreement shall be in accordance with the Contract Documents and the Scope of Services as reflected in Attachment"A", under the following conditions: a. Invoice Submissions. The last date for submission of final payment invoices is the close of they last business day of the month. Contractor shall submit by the 10th day of the following month Contractor's completed invoice for services successfully, rendered. Should the 10th day fall on a weekendor holiday, Contractor shall submit their invoice on the next workday. Contractor shall submit separate postage invoices by the first Monday of each month in which a Newsletter shall be mailed. A late Statement of Services with a recommendation for payment will be paid in the next month's billing cycle. 2020-6467 Southeastern Co.,Inc. 2 City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax b. Payment Schedule. Invoices received from the Contractor pursuant to this Agreement will be reviewed by the initiating City Department. Payment will be made by the City after the goods and/or services have been received, inspected, and found to comply with specifications, free of damage or defect, and properly invoiced. No advance payments of any kind will be made by the City. Payment shall be made after delivery, within 30 days of receipt of an invoice and authorized inspection and acceptance of the goods/services and pursuant to Section 218.74, Florida Statutes and other applicable law. If services have been rendered in conformity with the Agreement, the invoice will be sent to the Finance Department for payment. Invoices must reference the contract number assigned hereto. With respect to the Newsletter, Contractor shall submit separate invoices for postage and printing. Payment for postage will be processed and paid to Contractor prior to mailing. c. Availability of Funds. The City's performance and obligation to pay under this Agreement is contingent upon an annual appropriation for its purpose by the City Commission. If the City should not appropriate or otherwise make available funds sufficient to purchase the Services procured pursuant to this Agreement, the City may unilaterally terminate any and all contractual or other obligations herein without any further liability or penalty upon twenty (20) days' notice to Contractor. d. Final Invoice. In order for both parties herein to close their books and records, the Contractor will clearly state "final invoice" on the Contractor's final/last billing to the City. This certifies that all services have been properly performed and all charges and costs have been invoiced to the City. Since this account will thereupon be closed, any other additional charges, if not properly included on this final invoice, are waived by the Contractor. e. CPI Adjustments. Prior to completion of each exercised contract term, the City may consider an adjustment to price based on changes in the following pricing index: Consumer Price Index for Urban Wage Earners and Clerical Workers (CPI-W): Miami-Fort Lauderdale, FL, for commodities such as paper and postage. It is the Contractor's responsibility to request any pricing adjustment under this provision. For any adjustment to commence on the first day of any exercised option period, the Contractor's request for adjustment should be submitted 90 days prior to expiration of the then current contract term. The Contractor's adjustment request should not be in excess of the relevant pricing index change`.If no adjustment request is received from the Contractor, the City will assume that the Contractor has agreed that the optional term may be exercised without a pricing adjustment. Any adjustment request received after the commencement of a new option period may not be considered. The City reserves the right to negotiate lower pricing for the additional term(s) based on market research information or other factors that influence price. The 2020-6467 Southeastern Co.,Inc. 3 f s City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax City reserves the right to apply any reduction in pricing for the additional term(s) based on the downward movement of the applicable index. The City reserves the right to reject any price adjustments submitted by the Contractor and/or to not exercise any otherwise available option period based on such price adjustments. Continuation of the Agreement beyond the initial period, and any option subsequently exercised, is a City prerogative, and not a right of the Contractor. This prerogative will be exercised only when such continuation is clearly in the best interest of the City. Contractor shall make no other charges to the City for supplies, labor, taxes, licenses, permits, overhead or any other expenses or costs unless any such expense or cost is incurred by Contractor with the prior written approval of the City. If the City disputes any charges on the invoices, it may make payment of the uncontested amounts and withhold payment on the contested amounts until they are resolved by agreement with Contractor. Contractor shall not pledge the City's credit or make it a guarantor of payment or surety for any contract, debt, obligation, judgment, lien, or any form of indebtedness. The Contractor further warrants and represents that it has no obligation or indebtedness that would impair its ability to fulfill the terms of this Agreement. 6. INDEPENDENT CONTRACTOR RELATIONSHIP. The Contractor is an independent Contractor and shall be treated as such for all purposes. Nothing contained in this Agreement or any action of the parties shall be construed to constitute or to render the Contractor an employee, partner, agent, shareholder, officer or in any other capacity other than as an independent Contractor other than those obligations which have been or shall have been undertaken by the City. Contractor shall be responsible for any and all of its own expenses in performing its duties as contemplated under this Agreement. The City shall not be responsible for any expense incurred by the Contractor. The City shall have no duty to withhold any Federal income taxes or pay Social Security services and that such obligations shall be,that of the Contractor, other than those set forth in this Agreement. Contractor shall furnish its own transportation, office and other supplies as it determines necessary in carrying out its duties under this Agreement. 7. INSURANCE. Contractor shall, at its sole cost and expense, during the period of any work being performed under this Agreement, procure and maintain the following minimum insurance coverage to protect the City and Contractor against all loss, claims, damage and liabilities caused by Contractor, its agents or employees, as indicated below: o Comprehensive General liability insurance, including broad form contractual liability coverage for all operations, including, but not limited to, premises and operations, contractual, products, completed operations, personal injury and property damage liability with minimum limits of One Million Dollars ($1,000,000.00) combined single limit per occurrence. o Worker's Compensation, as required by state law. o Business Automobile Liability which shall include coverage for all owned, non- owned and hired vehicles for minimum limits of not less than One Million Dollars 2020-6467 Southeastern Co.,Inc. 4 � t i City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax ($1,000,000.00) combined single limit per occurrence for bodily injury and property damage. Coverage must be afforded on a form no more restrictive than the latest edition of the Business Automobile Liability policy, without restrictive endorsements, as filed by the Insurance Services Office, and must include: — Owned Vehicles; — Hired and Non-Owned Vehicles; and — Employers' Non-Ownership. o Professional Liability Insurance, with a minimum limit of not less than One Million Dollars ($1,000,000.00) per claim and aggregate for errors and/or omissions of Consultant in the performance of this Agreement Insurance required of the Contractor shall be primary to, and noncontributory with, any insurance or self-insurance maintained by the City. Such insurance shall not diminish Contractor's indemnification and obligations hereunder. The insurance policy shall be issued by companies authorized to do business under the laws of the State of Florida and acceptable to the City with a minimum A.M. Best rating of A-Excellent. Before any work under this Agreement is performed, and at any time upon request, Contractor shall furnish to the City certificates of insurance evidencing the minimum required coverage and shall be appropriately endorsed for contractual liability, with the City named as additional insured. All policies shall contain a waiver of subrogation endorsement. All policies and certificates shall be in forms and issued by insurance companies acceptable to the City Manager or his designee. All insurance policies and certificates of insurance shall provide that the policies may not be canceled or altered without thirty (30) days prior written notice to the City. Contractor shall also require and ensure that each of its sub-Contractors providing services hereunder (if any) procures and maintains, until the completion of the services, insurance of the types and to the limits specified herein. ANY EXCEPTIONS TO THE INSURANCE REQUIREMENTS IN THIS SECTION MUST BE APPROVED IN WRITING BY THE CITY. 8. RIGHT TO INSPECT & DEFECTIVE WORK. 8.1 The Contractor agrees to allow City staff and/or the City's graphic designer to inspect the during printing to ensure the quality of the product. The City Manager or its designee shall have the authority to reject or disapprove work which is found to be defective. If defective work is found, Contractor shall promptly either correct all defective work or remove such defective work and replace it with non-defective work. Contractor shall bear all direct and indirect • costs of such removal or corrections including cost of testing laboratories and personnel. 8.2 Should Contractor fail or refuse to remove or correct any defective work or to make any necessary corrections in accordance with the requirements of this Agreement within the time indicated in writing by the City Manager or its designee, the City shall have the authority to cause the defective work to be removed or corrected, or make such repairs as may be necessary at Contractor's 2020-6467 Southeastern Co.,Inc. 5 fr 1 t i 1 City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax expense. Any expense incurred by the City in making such removals, corrections or repairs, shall be paid for out of any monies due or which may become due to Contractor. In the event of failure of Contractor to make all necessary repairs promptly and fully, which is not cured in the cure period, the City may declare Contractor in default. 9. TERMINATION AND REMEDIES FOR BREACH. A. If, through any cause within reasonable control, the Contractor shall fail to fulfill in a timely manner or otherwise violate any of the covenants, agreements or stipulations material to this Agreement, the City shall have the right to terminate the Services then remaining to be performed. Prior to the exercise of its option to terminate for cause, the City shall notify the Contractor of its violation of the particular terms of the Agreement and grant Contractor ten (10) days to cure such default. If the default remains uncured after ten (10) days the City may terminate this Agreement, and the City shall receive a refund from the Contractor in an amount equal to the actual cost of a third party to cure such failure. If Contractor fails, refuses or is unable to perform any term of this Agreement, City shall pay for services rendered as of the date of termination. (i.) In the event of termination, all finished and unfinished documents, data and other work product prepared by Contractor shall be delivered to the City and the City shall compensate the Contractor for all Services satisfactorily performed prior to the date of termination. (ii.) Notwithstanding the foregoing, the Contractor shall not be relieved of liability to the City for damages sustained by it by virtue of a breach of the Agreement by Contractor and the City may reasonably withhold payment to Contractor for the purposes of set-off until such time as the exact amount of damages due the City from the Contractor'is determined. B. Termination for Convenience of City. The City may, for its convenience and without cause terminate the Services then remaining to be performed at any time by giving Contractor ten (10) days written notice. The terms of Paragraph 9A(i) and A(ii) above shall be applicable hereunder. C. Termination for Insolvency. The City also reserves the right to terminate the remaining Services to be performed in the event the Contractor is placed either in voluntary or involuntary bankruptcy or makes any assignment for the benefit of creditors. 10. PROPRIETARY RIGHTS. The Contractor hereby acknowledges and agrees that the City retains all rights, title and interests in and to all materials, data, documentation and copies thereof furnished by the City to the Contractor hereunder or furnished by the Contractor to the City and/or created by the Contractor for delivery to the City, even if unfinished or in process, as a result of the Services the Contractor performs in connection with the Agreement, including all copyright and other proprietary rights therein, which the Contractor as well as its employees, agents, sub-contractors and suppliers may use only in connection with the performance of 2020-6467 Southeastern Co.,Inc. 6 1 City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax Services under the Agreement. The Contractor shall not, without the prior written consent of the City, use such documentation on any other project in which the Contractor or its employees, agents, sub-contractors or suppliers are or may become engaged. Submission or distribution by the Contractor to meet official regulatory requirements or for other purposes in connection with the performance of Services under the Agreement shall not be construed as publication in derogation of the City's copyrights or other proprietary rights. 11. JURISDICTION, VENUE AND WAIVER OF JURY TRIAL. This Agreement shall be interpreted and construed in accordance with and governed by the laws of the State of Florida. All parties agree and accept that jurisdiction of any dispute or controversy arising out of this Agreement, and any action involving the enforcement or interpretation of any rights hereunder shall be brought exclusively in the Eleventh Judicial Circuit in and for Miami Dade County, Florida, and venue for litigation arising out of this Agreement shall be exclusively in such state courts, forsaking any other jurisdiction which either party may claim by virtue of its residency or other jurisdictional device. In the event it becomes necessary for the City to file a lawsuit to enforce any term or provision under this Agreement and the City is the prevailing party then the City shall be entitled to its costs and attorney's fees at the pretrial, trial and appellate levels. BY ENTERING INTO THIS AGREEMENT, CONTRACTOR AND CITY HEREBY EXPRESSLY WAIVE ANY RIGHTS EITHER PARTY MAY HAVE TO A TRIAL BY JURY OF ANY CIVIL LITIGATION RELATED TO THIS AGREEMENT. Nothing in this Agreement is intended to serve as a waiver of sovereign immunity, or of any other immunity, defense, or privilege enjoyed by the City pursuant to Section 768.28, Florida Statutes. 12. NOTICES. All notices and other communications required or permitted to be given under this Agreement by either party to the other shall be in writing and shall be sent (except as otherwise provided herein) (i) by certified or registered mail, first class postage prepaid, return receipt requested, (ii) by guaranteed overnight delivery by a nationally recognized courier service, or (iii) by facsimile with confirmation receipt (with a copy simultaneously sent by certified or registered mail, first class postage prepaid, return receipt requested or by overnight delivery by traditionally recognized courier service), addressed to such party as follows: If to the City: Christopher J. Russo With a copy to: City Manager Edward Dion, Esq. City of Sunny Isles Beach City Attorney 18070 Collins Avenue City of Sunny Isles Beach Fourth Floor 18070 Collins Avenue Sunny Isles Beach, Florida 33160 Fourth Floor Tel: (305) 792-1776 Sunny Isles Beach,Florida 33160 Tel: (305) 792-1766 If to the Don Mader Contractor: CEO Southeastern Co., Inc. 3601 SE Dixie Highway Stuart, Florida 34997 Tel: (772) 287-2141 13. PUBLIC RECORDS. The Contractor shall be required to comply with the following requirements under Florida's Public Records Law: 2020-6467 Southeastern Co.,Inc. 7 1 � f E City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax (i.) Contractor shall keep and maintain public records required by the City to perform the service. (ii.) Upon request from the City, Contractor shall provide the City with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided by Chapter 119, Florida Statutes, or as otherwise provided by law. (iii.) Contractor shall ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the Contractor does not transfer the records to the City. (iv.) Contractor shall, upon completion of the contract, transfer, at no cost,to the City all public records in possession of the Contractor or keep and maintain public records required by the City to perform the service. If the Contractor transfers all public records to the City upon completion of the contract, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion of the contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided by Contractor to the City, upon request from the City, in a format that is compatible with the information technology systems of the City. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CITY'S CUSTODIAN OF PUBLIC RECORDS AT (305) 792-1703, CityClerk@sibfl.net, 18070 Collins Avenue, 4th Floor, Sunny Isles Beach, Florida 33160. 14. AUDIT. The Contractor shall make available to the City or its representative all required financial records associated with the Agreement for a period of three (3)years. 15. NON-DISCRIMINATION. The Contractor agrees to comply with all local and state civil rights ordinances and with Title VI of the Civil Rights Act of 1984 as amended, Title VIII of the Civil Rights Act of 1968 as amended, Title 1 of the Housing and Community Development Act of 1974 as amended, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, the Age Discrimination Act of 1975, Executive Order 11063, and with Executive Order 11248 as amended by Executive Orders 11375 and 12086. The Contractor will not discriminate against any employee or applicant for employment because of race, color, creed, religion; ancestry, national origin, sex, disability or other handicap, age, marital/familial status, or status with regard to public assistance. The Contractor will take affirmative action to insure that all employment practices are free from such discrimination. Such employment practices include but are not limited to the following: hiring, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff, termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the City setting forth the provisions of this non- 2020-6467 Southeastern Co.,Inc. 8 3 City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax discrimination clause. The Contractor agrees to comply with any Federal regulations issued pursuant to compliance with Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 708), which prohibits discrimination against the handicapped in any Federally assisted program. 16. CONFLICT OF INTEREST. The Contractor agrees to adhere to and be governed by the Miami-Dade County Conflict of Interest Ordinance Section 2-11.1, as amended; and by the City of Sunny Isles Beach Ordinance No. 99-82, which are incorporated by reference herein as if fully set forth herein, in connection with the Agreement conditions hereunder. The Contractor covenants that it presently has no interest and shall not acquire any interest, directly or indirectly which should conflict in any manner or degree with the performance of Services under this Agreement. The Contractor further covenants that in the performance of this Agreement, no person having any such interest shall knowingly be employed by the Contractor. The Contractor guarantees that he/she has not offered or given to any member of, delegate to the Congress of the United States, any or part of this contract or to any benefit arising therefrom. 17. INDEMNIFICATION AND WAIVER OF LIABILITY. To the fullest extent permitted by law, the Contractor agrees to indemnify and hold-harmless the City, its agents, representatives, officers, directors, officials and employees from any claims, liabilities, damages, losses and costs, including, but not limited to, reasonable attorney fees to the extent cause, in whole or in part, by the professional negligence, error or omission of the Contractor or persons employed or utilized by the Contractor in performance of Services under this Agreement. Contractor shall at all times hereafter indemnify, hold harmless and, at the City's option, defend or pay for an attorney selected by the City to defend City, its agents, representatives, officers, directors, officials and employees from and against any and all causes of action, demands, claims, losses, liabilities and expenditures of any kind, including attorney fees, court costs, and expenses, caused or alleged to be caused by the intentional or negligent act of, or omission of Contractor, including those of their employees, agents, servants, or officers, or accruing, resulting from, or;directly related to the subject matter of this Agreement including, without limitation, any an&all claims, losses, liabilities, expenditures, demands or causes of action of any nature whatsoever resulting from injuries or damages sustained by any person or property. In the event any lawsuit or other proceeding is brought against City by reason of any such claim, cause of action or demand, Contractor shall, upon written notice from City, resist and defend such lawsuit or proceeding by counsel satisfactory to City. The provisions and obligations of this section shall survive the expiration or earlier termination of this Agreement. To the extent considered necessary by City, any sum due Contractor under this Agreement may be retained by City until all of City's claims for indemnification pursuant to this Agreement have been settled or otherwise resolved; and any amount withheld shall not be subject to paymentof interest by City. The parties agree that One Hundred Dollars ($100.00) represents specific consideration to ;the Contractor for the indemnification set forth in this Agreement. } 18. COMPLIANCE WITH LAW. Contractor shall comply with all laws, regulations and ordinances of any federal, state, or local governmental authority having jurisdiction with respect to this Agreement ("Applicable Laws") and shall obtain and maintain any and all material permits, licenses, approvals and consents necessary for the lawful conduct of the activities contemplated under this Agreement. 2020-6467 Southeastern Co.,Inc. 9 City of Sunny Isles Beach' 18070 Collins Avenue, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax 19. CONFLICTING PROVISIONS. The terms and conditions in this Agreement shall supersede and take priority over any inconsistent or conflicting provisions that are contained in any other document, including but not limited to Attachment "A". 20. PROHIBITION AGAINST CONTRACTING WITH SCRUTINIZED COMPANIES. Pursuant to Florida Statutes Section 287.135, contracting with any entity that is listed on the Scrutinized Companies that Boycott Israel List or that is engaged in the boycott of Israel is prohibited. Consultants must certify that the company is not participating in a boycott of Israel. Any contract for goods or services of One Million Dollars ($1,000,000) or more shall be terminated at the City's option if it is discovered that the entity submitted false documents of certification, is listed on the Scrutinized Companies with Activities in Sudan List, the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or has been engaged in business operations in Cuba or Syria after July 1, 2018. Any contract entered into or renewed after July 1, 2018 shall be terminated at the City's option if the company is listed on the Scrutinized Companies that Boycott Israel List or engaged in the boycott of Israel. Consultants must submit the certification that is attached to this agreement as Attachment "D". Submitting a false certification shall be deemed a material breach of contract. The City shall provide notice, in writing, to the Consultant of the City's determination concerning the false certification. The Consultant shall have ninety (90) days following receipt of the notice to respond in writing and demonstrate that the determination was in error. If the Consultant does not demonstrate that the City's determination of false certification was made in error, then the City shall have the right to terminate the contract and seek civil remedies pursuant to Florida Statute Section 287.135. 21. MISCELLANEOUS. A. In the event any provision of this Agreement is found to be void and unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall nevertheless be binding upon the parties with the same effect as though the void or unenforceable provisions had been severed and deleted. B. This Agreement may be executed in multiple identical counterparts, each of which shall be deemed an original for all purposes. C. This Agreement shall constitute the entire agreement between the parties with respect to the subject matter hereof, and it shall supersede all previous and contemporaneous oral and written negotiations, commitments, agreements and understandings relating hereto. D. Any modification of this Agreement shall be effective only if in writing and signed by the parties to this Agreement. E. No waiver of any provision of this Agreement shall be valid or enforceable unless such waiver is in writing and signed by the party granting such waiver. 2020-6467 Southeastern Co.,Inc. 10 i t i City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach,Florida 33160 (305) 947-0606 phone'(305)949-3113 Fax F. Force majeure. Neither party shall be obligated to perform any duty, requirement • or obligation under this Agreement if such performance is prevented by fire, hurricane, earthquake, explosion, wars, sabotage, accident, flood, acts of God, strikes, or other labor disputes, riot or civil commotions, or by reason of any other matter or condition beyond the control of either party, and which cannot be overcome by reasonable diligence and without unusual expense ("Force Majeure"). IN WITNESS WHEREOF,the parties hereto have executed this Agreement as of the date mentioned above. WITNESS: SOUTHEASTERN CO.,INC. i_alp....a .„/„..z.) - 040;----------- Signature Signature .../..40,_ . + .. C, ►ak(eS Ge(ard' ' Print Name Print Name 6(1\-P cur— Sr-US t--110.V ue11na) Title eblo. :t F '�ti I' _ . ' �:; ATTEST ' t CITY I SUN ISLES BEACH , fi ( . 4/ f ��gr -� , .BY: :.� ' BY: 6'",;.", „ Mau cid:etan• r Georg- . Scholl,Mayor r r CMC City Clerk r > APPROVED AS TO FORM AND LEGAL SUFFICIENC BY: • �l ��a BY: &IIId. • Departme. Head Edward A.Dion,City Attorney 2020-6467 Southeastern Co.,Inc. 11 1 City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160 , (305) 947-06,06 phone,(305) 949-3113 Fax , ATTACHMENT "A" 2020-6467 Southeastern Co.,Inc. 12 j - ClTY,OF SUNNY'ISLESBEACH _ 1807.0 Collins Avenue Sunny Isles Beach, Florida 33160 is mise f�\ 305.947.0606 c� e vvww.sibil.net _ • n1 •• „--,_...., y,..} C./1Y OF SUN Pta0 ,-,--7-----,-, Request for Proposal Goods&Services 50 N N,Y Isz iftwg,_,. _ � 4 0 1r Fc * FL0 0 F SU 5 ��Y O 4 Printing & Mailing Services ` Request for Proposal No. 19-12-01 ` Advertisement Date: Friday, December 20, 2019 All Questions Due: Friday,January 3, 2020 by 5:00 PM Submission due date: Thursday,January 16, 2020 at 2:30 PM Submit to: Attn: City Clerk Sunny Isles Beach Government Center 18070 Collins Avenue, 4th Floor Sunny Isles Beach, Florida 33160 , 1 City of Sunny Isles Beach I Request for Proposal No. 19-12-01 1 ! i 4r - r CITY_ OF SUNNY ISLES BEACH. 18070 Collins.Avenue Sunny Isles Beach, Florida 33160 50"14''USCF 305.947.0606 c` e \ www..sibfi.net /iv or suo Ptta .d.".tG.. Section 3 Scope of Services / Technical Specifications • 3.1 SCOPE OF SERVICES The City is in need of a qualified and experienced contractor for the printing and mailing of its various publications. The project scope primarily consists of a quarterly magazine, Sunny Isles Beach Living, and SIB Islander monthly newsletter. Additional projects may include, but are not limited to, the printing of an annual desktop calendar and additional printed collateral such as flyers, palm cards, and brochures. The City's SIB Islander newsletter is printed monthly and mailed to all Sunny Isles Beach residences with additional runoff copies delivered to the City's office. The Sunny Isles Beach Living magazine is printed quarterly and delivered directly to a city facility. The Sunny Isles Beach desktop calendar is printed annually and delivered to a city facility. Mailing list development shall occur monthly and distribution per mailing list contents will be required for the monthly mailers (SIB Islander). Contractor shall have an online system for uploading digital files and delivery of printed proofs (low-resolution aka Spinjet backed up and bound for pagination approval plus high-resolution proofs aka Epson 9900) and digital proofs shall occur within 2 business days of digital submission by the City. Contractor shall allow the City to ensure quality control on press. The printing and mailing services to be performed by Contractor under this Agreement and the unit cost and delivery schedule for same are as outlined in section 3.3. The City reserves the right to change quantities and other specifications and request additional printing services on an as-needed basis. The awarded Proposer of this RFP may be selected to complete part or all of the work herein described. 3.2 BACKGROUND The Sunny Isles Beach Islander newsletter is a monthly publication sent to each household in Sunny Isles Beach covering various updates, news, and upcoming events in the City. The Sunny Isles Beach Islander newsletter also shares monthly updates from the City's elected officials, city manager, and police chief. The Sunny Isles Beach Living magazine is produced quarterly and is an excellent guide for both residents and visitors alike. The Living magazine features details on upcoming events, youth, adult and senior programs, ongoing services, updates on City projects, a hotel guide, a restaurant guide and upcoming events around South Florida. The magazine also features a City map, information regarding the City's shuttle bus service and City contact information. City of Sunny Isles Beach I Request for Proposal No. 19-12-01 17 z 1 CITY Of SUNNY'!ISLES'BEACHt 1 8070 Collins Avenue Sunny Isles Beach, Florida 33160 305.947.0606 www.sibfl.net n� 54. c'4'oP SUN P40 The Sunny Isles Beach desktop calendar features the winning photos of the City's annual photo • contest. Seventeen photos are selected from the contest each year for the desktop calendar. The final calendar is an astonishing representation of our City's stunning architecture, beautiful parks, the Atlantic Ocean, and our gorgeous City views. The calendar is distributed at City facilities to residents and guests through the beginning of the upcoming year. 3.3 SPECIFICATIONS AND DELIVERY 3.3.1 SIB Islander Newsletter Project 6-page mailer(monthly) Price per two-year term Press Direct to plate only Sheet-fed printing preferred. Web offset printing accepted as a secondary option. Size 25.5 x 10.875" flat; tri folds to 8.5 x 11" folds again to finished size: 8.5 x 5.5" Ink 5/5 (4/4; process,full bleed, plus satin aqueous coating) Qty 17,300 per month (approximately 17,0000 mailed to • the residents' homes and 300 delivered to the City) 207,600 per year 415,200 per term Stock Endurance Silk 100 lb text; no substitutions Proofs Low-resolution aka Spinjet backed up and bound for pagination approval plus high-resolution proofs aka Epson 9900 Digital proofs 1 k. Bindery trim, score and fold; wafer seal on final fold for mailing Art Upload to ftp Prepared press quality PDF,single pages with readers flat City of Sunny Isles Beach I Request for Proposal No. 19-12-01 18 I F41-. 1, 21, I..'w u3.-_ C.v.. _ ^' ' .: +-.. '- _ _ " .. 1z,..-. -, a'-0 ,='�-il -,,-.1,,,,,,,'.,-",:' ..!?. i -,v y[" - CITY-OF SUNNY ISLES BEACH 18070 Collins Avenue Sunny Isles Beach, Florida 33160 s°"r , 305.947.0606 aO4, 7 , \F. viww.sia.net - 'y i t. r. • CitQ rOFSUSl' i -it low-resolution file as guide; all created in Adobe Creative Cloud software Mailing List Updated monthly; 12 per year. Data process; residential list to be provided by vendor Full-service mailing Postage Pre-sort standard and delivery to post office. Full-service bulk mailing Mailing tab applied, address labeling from list, process, with delivery to post office 5 days from print date. Timelines Proofs: 1-2 business days from upload. Corrections: 24-hour completion. On press: 2 business days from client approval. Delivery to post office: 5 business days from print date Extra copies delivered to the City's office. Delivery In residents' mail boxes 6-8 days from final approval Extra copies boxed and delivered to: Sunny Isles Beach Government Center 18070 Collins Avenue,Sunny Isles Beach, FL 33160 i 1 City of Sunny Isles Beach !Request for Proposal No. 19-12-01 19 i k= CITY 4F SUNNY'iISIES BEACH. 18070 Collins Avenue Sunny Isles Beach, Flonda,33160 7.-3-" ,st.\305 947.0606 e�Fwww.sibil.net B, .. • ,n\ uj!tib'I')•vioa' �,�e 0 cpy Or SUS P`4 The vendor shall deliver the publication, SIB Islander newsletter, required in conjunction with this contract based on monthly intervals. All deliveries shall be mailed out to all residences in Sunny 'Isles Beach.by the 26 date of the corresponding month contingent on the date of approval of the final proof. If the 26 date falls on a Saturday or Sunday, the mailing date should be adjusted by the vendor to the business date prior to. Back orders shall not be allowed. SIB Islander Newsletter Publication Expected Upload Date Expected Mailing Date SIB Islander Newsletter-March 2020 February 18, 2020 February 26, 2020 SIB Islander Newsletter-April 2020 March 18, 2020 March 26, 2020 SIB Islander Newsletter-May 2020 April 18, 2020 April 26, 2020 SIB Islander Newsletter-June 2020 May 18, 2020 May 26, 2020 SIB Islander Newsletter-July 2020 June 18, 2020 June 26, 2020 SIB Islander Newsletter-August 2020 July 18, 2020 July 26, 2020 SIB Islander Newsletter-September 2020 August 18, 2020 August 26, 2020 SIB Islander Newsletter-October 2020 September 18, 2020 September 26, 2020 SIB Islander Newsletter-November 2020 October 18, 2020 October 26, 2020 SIB Islander Newsletter-December 2020 November 18, 2020 November 24,2020 SIB Islander Newsletter-January 2021 December 18, 2020 December 24, 2020 SIB Islander Newsletter-February 2021 January 18, 2021 January 26, 2021 SIB Islander Newsletter-March 2021 February 18, 2021 February 26, 2021; SIB Islander Newsletter-April 2021 March 18, 2021 March 26, 2021 SIB Islander Newsletter-May 2021 April 18, 2021 April 26,2021 SIB Islander Newsletter-June 2021 May 18, 2021 May 26, 2021 SIB Islander Newsletter-July 2021 June 18, 2021 June 26, 2021 SIB Islander Newsletter-August 2021 July 18, 2021 July 26, 2021 SIB Islander Newsletter-September 2021 August 18, 2021 August 26, 2021 SIB Islander Newsletter-October 2021 September 18, 2021 September 26, 2021 SIB Islander Newsletter-November 2021 October 18, 2021 October 26, 2021 SIB Islander Newsletter-December 2021 ' November 18, 2021 November 26, 2021 SIB Islander Newsletter-January 2022 December 18, 2021 December 24, 2021 i SIB Islander Newsletter-February 2022 January 18, 2022 January 26, 2022 SIB Islander Newsletter-March 2022 February 18, 2022 February 26, 2022 City of Sunny Isles Beach I Request for Proposal No. 19-12-01 20 ) • r. - _ max'"b --e� °' _ � -ova �d _a'a -- a -o . CIThOF:SUNNY ISLES BEACH . 1`8070 Collins Avenue Sunny Isles Beach, Florida 33160 305.947.0606° °A• www.sibfl;neh FLoso CI)yOFSUNPa 3.3.2 Sunny Isles Beach Living Magazine The vendor shall deliver the publication, Sunny Isles Beach Living Magazine, required in conjunction with this contract based on quarterly intervals.All deliveries shall be by the 30th of the corresponding month after the date of the approval of final proof. Back orders shall not be allowed. Project 48 Page Plus Cover Magazine(Quarterly) Price per two-year term Press Direct to plate only Sheet-fed printing preferred. Web offset printing accepted as a secondary option. Size Finished Size: 8.5 X 11" (Book: 52 pages Total*) 48 Pages Text 4 Pages Cover *Number of pages may fluctuate from 48 pages to 44 pages. Price proposal should also include cost for 44 pages text plus 4 pages cover(48 pages total). Ink Cover: 5/5 (4/4; process,full bleed, plus satin aqueous coating) Text:4/4; process,full bleed Coating Satin Aqueous Coating Qty 7,500 per quarter or 30,000 per year 60,000 per term Stock Cover: Endurance Silk 80 lb cover; no substitutions Text: Endurance Silk 80 lb text; no substitutions Proofs Low-resolution aka Spinjet backed up and bound for pagination approval plus high resolution proofs aka Epson 9900 (specify your equipment) Digital proofs City of Sunny Isles Beach I Request for Proposal No. 19-12-01 21 { • ? $�� :e'= ,-7ra 4 b jtl ?`r n'=r., 4`. �.. . - � � ,. _ _ = te' .� � -n °'nM –_ 'G TY44ESUNNY+ISLEHEACH, - 18070 Collins Avenue Sunny Isles Beach, Florida 33160 —314NY'sc 305.947.0606 0 � �' `4\ www.sibfl,nef ",�` sY.:;ln rt _t:74 'Sf.. i"'FLOP SSI. cliy of sus P� - y Bindery Trim and,perfect bound on 11" side Art Upload to ftp Prepared press quality PDF, single pages with readers flat low-resolution file as guide; all created in Adobe Creative Cloud software Timelines PROOFS: 3 business days from upload. CORRECTIONS: 24-hour completion. ON PRESS: 2 business days from client approval. DELIVERY: 7-10 business days from print date Delivery City facility Sunny Isles Beach, FL 33160 Note: no loading dock available. Sunny Isles Beach Living Magazine Publication Expected Upload Date Expected Delivery Date Sunny Isles Beach Living April 9, 2020 April 30, 2020 Magazine—Summer 2020 Sunny Isles Beach Living July 9, 2020' July 30, 2020 Magazine—Fall 2020 Sunny Isles Beach Living October 9, 2020 October 30, 2020 Magazine—Winter 2021 Sunny Isles Beach Living Magazine—Spring 2021 January 8, 2021 January 29, 2021 Sunny Isles Beach Living April 9, 2021 April 30, 2021 Magazine—Summer 2021 Sunny Isles Beach Living July 9, 2021 July 30, 2021 Magazine—Fall 2021 Sunny Isles Beach Living October 8, 2021 October 29, 2021 Magazine—Winter 2022 City of Sunny Isles Beach I Request for Proposal No. 19-12-01 22 v",-...w - .d.'�_ !r.,...�,. .e�` a ,, 4 _ °., _ _ .. , - -CITY OF SUNNY ISLES BEACH; - 1'8070 Collins Avenue Sunny Isles Beach, Florida 33160 yoµ"y USCF 305.947.0606 www.sibfl.nef °''Y or sus P� Sunny Isles Beach Living January 7, 2022 January 28, 2022 Magazine—Spring 2022 • 3.3.3 Sunny Isles Beach Desktop Calendar The vendor shall deliver the publication,Sunny Isles Beach desktop calendar, required in conjunction with this contract by the second week in November of each year to the City's office. Back orders shall not be allowed. Project Desktop Calendar Price per two-year term. Occurrence Annually. Once per year. Description 16 Leaves+Cover+ Plus Base Press Direct to plate only Sheet-fed printing only. Size Cover: 6.75 x 6" Text: 6.75 x 6" Base: 15 x 6.75:flat Ink Cover:die cut and foil stamp (1/0) Text: 5/5; process plus aqueous,full bleed Base: blank QTY 1,500 per year 3,000 per term Stock Cover:Classic Crest natural white stipple 130 lb.cover; no substitutions Text: Hannoart Silk 100 lb cover; no substitutions Base: Classic Crest natural white stipple 160 lb. cover; no substitutions Proofs Law-resolution aka Spinjet backed up and bound for pagination approval plus high-resolution proofs aka Epson 9900(specify your equipment) City of Sunny Isles Beach I Request for Proposal No. 19-12-01 23 y 403 - sx. - - .,.�� r _ X 11 `4 'CITYC)F SUNNY ISLES'BEACHr? 1 8070 Collins Avenue Sunny Isles.Beach, Florida 33160 F s�µnY�acFr 305.947.0606 \ www.sibfl.net '_ r .. " orsu$Pa0 Digital proofs Bindery Cover:die cut and foil stamp;total area approx. 3"x 2" Text:trim to size Base: double score and fold for construction inverted V to stand alone Wiro: collate all and grey wiro bind all on the 6.75"side (top) Art Upload to ftp Prepared press quality PDF, single pages with readers flat low-resolution file as guide; all created in Adobe Creative Cloud software Timeline 10-12 business days from approved proofs. Paper order may require 5 days Packaging Carton packing Delivery Local delivery to: Sunny Isles Beach Government Center 18070 Collins Avenue,Sunny Isles Beach, FL 33160 Note: no loading dock available. All deliveries shall be made in accordance with good commercial practice, and all required delivery timeframes shall be adhered to by the vendor(s); except in such cases where the delivery will be delayed due to acts of God, strikes, or other causes beyond the control of the vendor. In these cases, the vendor shall notify the City of the delays in advance of the original delivery date so that a revised delivery schedule can be appropriately considered by the City. Should the vendor(s)to whom the contract(s) is awarded fail to deliver in the number of days as stated in this solicitation, the City reserves the right to cancel the contract on a default basis. If the contract is so terminated, it is hereby understood and agreed that the City has the authority to purchase the goods elsewhere and to charge the incumbent vendor with any re-procurement costs. If the ,vendor fails ':to honor these re-procurement costs, the. City may pursue reimbursement through legal channels. i I 3.4 BACK ORDER DELAYS IN DELIVERY SHALL NOT BE ALLOWED The City shall not allow any late deliveries attributed to product back order situations under this contract. Accordingly, the vendor is required to deliver all items to the City or U.S. post office City of Sunny Isles Beach !Request for Proposal No. 19-12-01 24 3 -�_ '�.,.M � , ,::w�z Ytl:rt r�` z _ 1+3 CITY OF°SUNNY ISLES BEACHl 1807.0 Collins Avenue Sunny Isles Beach, Florida 33160 ""o.'SF\ 305.947.0606 04 F� www.sibfl,net t • • ^re. •FLO^,O F, O C4110FSUSPe? within the time specified in this solicitation and resultant contract; and no grace period on account of back order situations shall be honored, unless written authorization is issued by the .user department and a new delivery date is mutually established. In the event that the vendor fails to deliver the products within the time specified, the City reserves the right to cancel the order, seek the items from another vendor, and charge the incumbent vendor for any re- procurement costs. If the vendor fails to honor these re-procurement costs, the City may terminate the contract for default. 3.5 RIGHT TO INSPECT The Proposer agrees to allow City staff and/or the City's graphic designer to inspect product on site during printing to ensure the quality of the product. 3.6 SAMPLES Samples of current Sunny Isles Beach Living Magazines, SIB Islander Newsletters, and Sunny Isles Beach desktop calendars can be mailed to the proposer at their request. Samples can also be requested for pick-up at the Sunny Isles Beach Government Center 4th Floor, 18070 Collins Avenue, Sunny Isles Beach, FL 33160. To request a sample, please contact the City Clerk's office by phone at (305) 792.1703 or via email at CitvClerk@sibfl.net with your preferred delivery method. END OF SECTION t , { City of Sunny Isles Beach I Request for Proposal No. 19-12-01 25 1 1 j City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160 . (305) 947-0606 phone (305) 949-3113 Fax • • ATTACHMENT "B" 2020-6467 Southeastern Co.,Inc. 13 t � SOUTHEASTERN I CITY OF SUNNY ISLES RFP 19-12-01 southeastern complexity made simple` Corporate Office 3601 SE-Dixie Highway Stuart, FL 34997 800.226.8221 Toll-Free 772.287.2141 Phone 772.288.3988 Fax Miami 950 SE 8th Street Hialeah, FL 33010 305.885.8707 Phone 305.888.9903 Fax seprint.com Southeastern Response for City of Sunny Isles RFP 19-12-01 January 16, 2020 print perfect. SOUTHEASTERN I CITY OF SUNNY ISLES RFP 19-12-01 southeastern complexity made simple` Corporate Office 3601 SE-Dixie Highway Stuart, FL 34997 800.226.8221 Toll-Free . 772.287.2141 Phone • 772.288.3988 Fax 1/16/20 Miami City Clerk 950 SE 8th Street Hialeah, FL 33010 Sunny Isles Beach Government Center 18070 Collins Avenue, 4th Floor 305.885.8707 Phone Sunny Isles Beach, FL 33160 305.888.9903 Fax seprint.com Re: City of Sunny Isles RFP 19-12-01 To Whom it May Concern: Thank you for the opportunity to participate in the City of Sunny Isles Request for Proposal, 19-12-01. We are excited to compete once again for your business as our comprehensive printing, mailing and fulfillment services are the perfect solution for your needs. Southeastern has been providing marketing solutions to our clients for nearly a century, • including for the City of Sunny Isles for the past decade. As you know, we offer a wide variety of specialty services including commercial, digital and wide format printing, promotional products, mailing and fulfillment services, online Storefront portals and retail packaging. I am your sales representative and main point of contact. Please contact me at (305) 885-8707 x3219, (786) 255-2451 cell, or by email at kjust@seprint.com should you have any questions. Sincerely, Ken Justilien Strategic Sales Executive print perfect. 2 f f . SOUTHEASTERN I CITY OF SUNNY ISLES RFP 19-12-01 • COMPANY INFORMATION Southeastern is a multi-channel marketing and graphic solutions company that's been stoking the imagination.of what's possible for.almost a century. Our clients understand that when they call Southeastern,they'll reach a trusted partner to create visually stunning graphics and custom marketing solutions.We service many industries including:health and wellness; travel and tourism; utilities; education;art galleries; and insurance providers. Our specialty, and what for what we're known, is commercial printing.To round-out our marketing portfolio,we also customize print-on-demand storefronts branded to complement your identity; manage mailing and fulfillment, and brainstorm out-of-the-box promotional products for you. Our retail packaging department will design and manufacture your folded carton cosmetics packages. Our wide format department is capable of producing anything from retractable banners to environmental branding, and almost anything in between. We have won numerous awards for our work including 13 Bennies, the print industry's highest honor. We are a privately held corporation, financially stable and employ nearly 200 associates in three locations—Hialeah, Stuart, and Boca Raton, FL. Hialeah: 950 SE 8th Street, Hialeah, FL 33010 I P 305.885.8707 I F 305.888.9903 Stuart:3601 SE Dixie Highway, Stuart, FL 34997 1800.226.8221 I P 772.287.2141 I F 772.288.3988 Boca Raton: 6001 Park of Commerce Blvd., Boca Raton, FL 33487 I P 561.998-0870 www.seprint.com Don Mader, CEO is the sole owner of Southeastern, a privately-held corporation. Southeastern was founded in 1924. • Ken Justilien will be your main point of contact. Ken is in our Hialeah location. Tel. 305.885.8707 x 3219, kjustfdseprint.com Southeastern does not have any outstanding litigation that would impact the performance of this contract. Proof of insurance: See Attached Upon acceptance of this contract, Southeastern would begin services immediately. Financial stability: See Attached Please see statement attached in this RFP:2018 Southeastern Reviewed Financial Statements Dunn & Bradstreet rating and number: Good, 00-412-1646 ! R southeastern Stuart 3601 SE Dixie Highway,Stuart,FL 34997 1800.226.8221 I P 772.287.2141 I F 772.288.3988 complexity made simple' Miami 950 SE 8th Street,Hialeah, FL 33010 I P 305.885.8707 I F 305.888.9903 info@seprint.com I seprint.com 3 • SOUTHEASTERN I CITY OF SUNNY ISLES RFP 19-12-01 • QUALIFICATIONS Southeastern has been providing marketing solutions for nearly a century and was recently named as the on of the biggest commercial printers in South Florida as reported by the South Florida Business Journal. Southeastern has been the City of Sunny Isles printing and mailing provider for the past 10 years, including the production of all items listed in this RFP as well as additional brochures, maps and post cards.We have provided both offset and digital printed collateral and mailing lists and distribution services. We have redundant facilities in Martin and Dade counties, with nearly 200 associates and experts in their' field. Our key differentiators are our specialty domains and value added services enabling our clients to. produce a multi-touch marketing campaign all under one roof. From traditional print to digital and wide format printing, to promotional products and online Storefront and print on demand portals, our clients realize that working with Southeastern simplifies their marketing efforts as a whole. We anticipate the following Schedule of Proposed Services for projects within this RFP: • SIB Islander Newsletter Proofs: 1-2 business days from upload. Corrections: 24-hour completion. On press: 2 business days from client approval. Delivery to post office: 5 business days from print date Extra copies delivered to the City's office. In residents' mail boxes 6-8 days from final approval Extra copies boxed and delivered to: Sunny Isles Beach Government Center 18070 Collins Avenue, Sunny Isles Beach, FL 33160 Sunny Isles Beach Living Magazine—44 and 48 page version Proofs: 3 business days from upload. Corrections: 24-hour completion. • On Press: 2 business days from client approval. Delivery: 7-10 business days from print date Sunny Isles Beach Desktop Calendar Delivery: 10-12 business days from approved proofs. Paper order may require 5 days. Equipment list: See Attached. Southeastern operates on a 24 hour, 6 day a week day basis as needed. southeastern Stuart 3601 SE Dixie Highway,Stuart,FL 34997 1800.226.8221 I P 772.287.2141 I F 772.288.3988 complexity made simple' Miami 950 SE 8th Street,Hialeah, FL 33010 I P 305.885.8707 I F 305.888.9903 info@seprint.com I seprint.com 4 SOUTHEASTERN I CITY OF SUNNY ISLES RFP 19-12-01 • STAFFING Southeastern will provide a dedicated account management team to the City of Sunny Isles.Your Strategic Sales Executive is Ken Justilien,and he,along with Mary Jo Lynch, Director of PreMedia will manage all facets of your account.We anticipate exceeding your expectations in performance and execution. Southeastern has nearly 200 associates comprised of offset, digital and wide format printing technicians, prepress, customer service, mailing, plus warehousing and logistics associates between our redundant manufacturing facilities in Hialeah and Stuart, FL. Our associates are HIPAA compliant and G7 certified. Our scalable workforce enables us to grow as projects demand. See attached organizational chart for each location. See attached bio sheets for Ken Justilien, Cathy Brewer and Christine Bitner APPROACH/METHODOLOGY Once the scope of the project is understood, our production team will recommend efficiencies in production and manufacturing. Estimates will be generated for approval,with guidelines supplied to upload digital files to Kodak InSite, our prepress portal which auto checks all files, providing reports for any errors and online approvals.The project will be managed by your Strategic Sales Executive and Client Services Representative as it moves through production to final completion and delivery. Timelines and Deadlines: Please reference Schedule of Proposed Services in our Qualifications response regarding ability to meet desired timetables. Disaster Recovery: See SE Miami Disaster Preparation Guide, attached. Quality Assurance:We have detailed processes in place from order entry,through the entire production cycle encompassing all departments that include quality control measures to ensure each job is produced according to specification. COST OF SERVICES See attached estimates for each project included in the scope of this RFP. southeastern Stuart 3601 SE Dixie Highway,Stuart, FL 34997 1800.226.8221 I P 772.287.2141 I F 772.288.3988 complexity made simple' Miami 950 SE 8th Street,Hialeah,FL 33010 I P 305.885.8707 I F 305.888.9903 info@seprint.com I seprint.com 5 f i SOUTHEASTERN I CITY OF SUNNY ISLES RFP 19-12-01 SAMPLES We are including the following examples of comparable projects to the projects listed in this RFP: 1.Sunny Isles Beach Magazine-City of Sunny Isles 2.Six page.Monthly Mailer(newsletter)-City of Sunny Isles Beach 3. Map Brochure-City of Sunny Isles Beach 4. Desk Calendar-City of Sunny Isles Beach 5. Miami Dade College Viewbook 6. Miami Dade College Academic Schools Booklet 7.City of Miami Solid Waste Self Mailing Calendar 8. Uniform Advantage(UA) Package Insert 9. Memorial Healthcare Fall Newsletter REFERENCES Uniform Advantage Adam Rush Senior Marketing Analyst City of Sunny Isles Beach arushfduacorporate.com Alayne Yeash 101 NE 3rd Ave,Suite 2000 Communications Coordinator Fort Lauderdale, FL 33301 AYeashldsibfl.net 954.626.2100x2417 Government Center,4th Floor 18070 Collins Avenue We provide Printing and Mailing Services for this Sunny Isles Beach, FL 33160 client. 305.792.1764 Memorial Healthcare Systems We provide Printing, Mailing Services, Mailing Lists do AMPERAGE Marketing& Fundraising and Wide Format Printing for this client. Samantha Gipper Art Director 6711 Chancellor Drive Miami Dade College Cedar Falls, IA 50613 Irene G. Munoz 319.553.7314 Director of Marketing& Publications imunozfdmdc.edu We provide Printing, Mailing Services, Mailing Lists 300 NE 2nd Avenue,Suite 1358 and Promotional Products for this client. Miami,FL 33132 305-237-3030 We provide Printing, Mailing Services, Mailing Lists and Promotional Products for this client. City of Miami Richard Rios Superintendent GSA Graphics rriosidmiamigov.com 1390 NW 20th Street Miami,FL 33142 305-329-4717 t � 1 We provide Printing,Mailing Services, Mailing Lists and Promotional Products for this client. southeastern Stuart 3601 SE Dixie Highway,Stuart,FL 34997 1800.226.8221 I P 772.287.2141 I F 772.288.3988 complexity made simple' Miami 950 SE 8th Street,Hialeah, FL 33010 I P 305.885.8707 I F 305.888.9903 info@seprint.com I seprint.com 6 1 i SOUTHEASTERN I CITY OF SUNNY ISLES RFP 19-12-01 AVAILABILITY Southeastern has the capacity to produce all projects listed within this RFP within the timetables described.We are located just minutes from the City of Sunny Isles making us accessible for fast proof delivery, questions and final project delivery.All processes listed in this RFP would be completed in- house, including perfect binding of Sunny Isles Beach Living magazine.We do not anticipate the need for outside services. CONTRACT FORMS See attached all requested contract forms. • 1 k southeastern Stuart 3601 SE Dixie Highway,Stuart, FL 34997 1800.226.8221 I P 772.287.2141 I F 772.288.3988 complexity made simple' Miami 950 SE 8th Street, Hialeah, FL 33010 I P 305.885.8707 I F 305.888.9903 info@seprint.com I seprint.com 7 ! t • Southeastern Printing Organizational Chart - DIRECTOR OF Miami OPERATIONS, Christine Blind I DIRECTOR OF ` DIRECTOR OF ` PROD TION \ MAILING 8 \ ASSISTANT ` DIRECTOR OF \ DIRECTOR OF \ PREMEDIA DIGITAL SOLUTIONS. MANAGER AND HANDWORK PRODUCTION _ LOGISTICS TECHNOLOGY SCHEDULER MANAGER MANAGER (Automation)Mary Jo Lynch Dames Lara Nick Mader John Egan I _ OPEN Steve O'Neil _ Carl Van Warder Planner Wide Formal Pnpns+Manager' Day SMR Prase Sanity Data Halling Sp oIaBat 1 FulHipment Shipping 1 IT Support '+11 Vincent Ply Supervisor Key Rieago Operator 2ND SHIFT ProcessorSupervisor ,+I Coordinator Technician Chris Mathias Carl Mw arklan PRODUCTION Elizabeth ZayasOrlandoRa nos Tem/Gotland Jessei Medias f ~Oscar Anthony MANAGER Albano Camas CO.nI Baez \ Wide Format Prepms Joel Dieu)uNe I Richard Davy $ + ` I Reeeivinp 1 Coordinator Technklan Maipng \ FulMBment `�l Coordinator Rim 000A08H Robert Coder - Michael Deluca ` 1 Coordinator Associate(1000) _I Erick Monieleagre Carlos erlberlo Rodriguez y Jorri Eggleston Day SNR Press \ Night Shift Press \ Dsta Proceaaor ` mawm � + Julio Garcia Esther Sermkne 1 Agustin BeMmi Helper Operator Araacey Mltla- 1 Eiob Da Armes Liaa Ogden Wide Format , .f Alexander Smith Pacheco ` Driver I \ .Operator '2nd Shift Jako Grandes Luis Soto NayezdaFeito • Mailing Clerk l Matilde Pakmino Warehousing .0aWJualth Nektwkr Christian PIneM Alberto MaNnez Jose Orozco Fernando Moran De Bianco Miriam Merwndsz Associate David 5ymborski Carlos Perez Paul Armstrong yarnI Gladys Szenkman Eric Nos.Michael Sotranks o Ubaldo Perez OPEN a ; Bindery Manager \ - Handwork Lead OPEN Quality TecnnlcW Platemaker and y Reymunde Martinezy.19501 Mailing Floor Lead OPEN Prooler Night Shiftre Pss-1Sendn Herrera Yeky Aden Matilda,Handler 1 Wide Format " Nelson Badallao ' 1st Shift Bindery Helper Halpin' Operator ' Senti Naze* AbinGWertez Antonio Nome •ew Carlos Vargas Halling Machine 1 Michel GeNaa Jeffrey Anthony Handwork Operator Arnaldo Lopez Associate(950) Jos*Humberto- FACILITIES Estimators Digital Press \ CalaVova LOardea Mettle COORDINATOR Aelandra Vargas Operator I Miguel Onepa Mnb¢I Riv¢ro Erika Fisher 'lane Maw OPEN Mailing Machine, Jorge Aguilar end 10.10. :Helpw. D Edwin Ea/weeny 1st Shift Bindery 11 Isabel Rodriguez HelperIII Matarintold Blain'Hantller Data Aden Uamre Rebeca igeslaa Yu1M FtmaINNy FacllNes 1 Digital Press 1 Lalanys Cabrera YsWel Abreu Maintenance ..►Helper Marta Gomez 1 Mario Cordova loyal Suarez 1 OPEN (TI _ Material Handler + DONM Abelode - FecilRiaa Utility Maris De La Cruz_ Digoal Printer \ 1st Shift Material \ -- - Operator Handler Temp Marlene Menendez r • ' 1 2nd Shift Bindery.1 ) ) Operator Arley Garcia __ Armando Fuentes - Fatima Ortega t 2nd Shift Bindery Helper Vivian Honda __ ' Marta Ruiz Odalys Barrek Machenleal Technlclan Garrett McKenzie 'New Hire Mainerunq -' Pari Time(PT) -e.Technician Temp Labor(T) Eby Suarez Revision Data:12/150018 E t l Client#: 21461 SOUTPRI1 ACORDTM DATE(MM/DD/YYYY)CERTIFICATE 'OF LIABILITY INSURANCE 1/15/2020 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY'OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT:If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must be endorsed.If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Angel McGhee Lanier Upshaw,Inc. PHONE 863 686-2113 FAX 863 682-6292 SA/C,No,Ext): (AIC,No): 1115 US Hwy 98 South EMAIL An eI.McGhee Lanieru shaw.com ADDRESS: g P P.O.Box 468 Lakeland,FL 33802 INSURER(S)AFFORDING COVERAGE NAIL# INSURER A:Westfield Insurance Company 24112 INSURED INSURER B:North River Insurance Company - 21105 Southeastern Printing Company, Inc. • INSURER C addgefieldCasualty Insurance Cp 10335 3601 SE Dixie Highway Stuart, FL 34997 INSURER D INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. LTR TYPE TYPE OF INSURANCE INSRL SUBR WVD POLICY NUMBER POLICY EFF POLICY EXP LIMITS (MM/DD/YYYY) (MM/DD/YYYY) A X COMMERCIAL GENERAL LIABILITY TRA0335552 07/01/2019 07/01/2020 EACH �ES OCCURRENCE $1,000,000 PREMIS CLAIMS-MADE X OCCUR (Ea occu ence) $500,000 MED EXP(Any one person) $5 000 PERSONAL&ADV INJURY $1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $2,000,000 PRO- POLICY ' JECT LOC PRODUCTS-COMP/OP AGG $2,000,000 OTHER: $ A AUTOMOBILE LIABILITY TRA0335552 07/01/2019 07/01/2020 COMaaccidenBINE 1t)INGLELIMIT $1,000,000 {E X ANY AUTO BODILY INJURY(Per person) S ALL OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS _ AUTOS X HIRED AUTOS X NON-OWNED PROPERTY DAMAGE $ AUTOS (Per accident) X PIP PIP $10,000 B UMBRELLA LIAB _ OCCUR 5811114006 07/01/2019 07/01/2020 EACH OCCURRENCE , $15,000,000 EXCESS LIAB CLAIMS-MADE AGGREGATE $15,000,000 DED RETENTIONS $ C WORKERSC0EIPENSATION 19642862 04/01/2019 04/01/2020 X STATUTE EORH AND EMPLOYERS'LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE Y/N E.L.EACH ACCIDENT $500,000 OFFICER/MEMBER EXCLUDED? y N/A (Mandatory In NH) E.L.DISEASE-EA EMPLOYEE $500,000 If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $500,000 A Printers E&O TRA0335552 07/01/2019 07/01/2020 $1,000,000 Each Claim $2,000,000 Aggregate $1,000 Deductible DESCRIPTION OF OPERATIONS/LOCATIONS I VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached If more space Is required) **Supplemental Name** FDC Print, LLC *************************** Re: City of Sunny Isles RFP 19-12-01 I t CERTIFICATE HOLDER CANCELLATION 1 1 SunnyIsles Beach Government Center SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City Clerk ACCORDANCE WITH THE POLICY PROVISIONS. . 18070 Collins Ave 4th Floor Miami, FL 33160 AUTHORIZEDyREPRESENTATIVE ` 1 • ©1988-2014 ACORD CORPORATION.All rights reserved. ACORD 25(2014/01) 1 of 1 The ACORD name and logo are registered marks of ACORD #S471015/M454959 ALM i Kenny Justilien Strategic Sales Executive, Southeastern 6:- ---'\ "By creating strategic partnerships with my clients ....,,'1,,,!--• %,, . I am able to understand their needs and offer `` ; J guidance to attain their marketing goals." ti • 1lipn` tri ; Experience Strategic Sales Executive I Southeastern I August 2016 - Present Over 30 years of experience with expansive knowledge of marketing solutions including all print formats, promotional products, Storefront integrations plus mailing and fulfillment. Known for a straight-forward approach to client partnerships and brainstorming creative solutions to achieve promotional goals in the most cost-effective manner. Have secured several long-standing partnerships with'clients throughout South Florida and the Caribbean. Strategic Sales Executive I Franklin Dodd Communications February 2000 - Aug 2016 Provided marketing support to many clients including Miami Dade College. These services included printing, mailing, plus management of projects through distribution. My professional relationship with Miami Dade College spans 18+ years. r I I i Cathy Brewer Domain Leader, Mailing & Fulfillment /--------- "Providing the most efficient and reliable mailing T t �\ service while utilizingstate-of-the-art / r technologies is my utmost priority. i d.,/) rt 1 1 ti" t:\ eriii(iti: -,-,,,,, ,,-;!;-, , rr / \ ` i Experience Domain Leader, Mailing & Fulfillment I Southeastern August 2016 — Present With over 40 years of experience in the direct mail business, our robust mailing and fulfillment operations produces between 35-50 million pieces of mail annually and is one of the largest direct mail facilities in South Florida. Southeastern is a USPS DMU (Detached Mail Unit) and Seamless mailer with postal clerks arriving daily to inspect and verify mailing jobs. Cathy is a current board member of the Miami Dade Postal Customer Council (PCC). She also has certification for the USPS EMCM (Executive Mail Center Manager). She gives seminars on mailing regulations and proper mail design for the PCC. Owner and CEO I Liberty Mailing • 1996 —August 2016 Liberty Mailing was a one-stop, full-service company that offered state-of-the-art inkjet addressing, data processing and mailing list procurement. l 1 3 Christine Bitner Director of Operations, Southeastern Developing and implementing operational process , efficiencies that result in exceeding budgeted performance levels is my area of specialty. il r3 , :¢`t'' Experience Director of Operations I Southeastern 08.2017 — Present Results driven operations director with over 30 years of experience in strategic planning and process efficiencies. OSHA compliance, G7, ISO 9001:2015, FSC/SFI/PEFC & social 1 compliance certifications. V.P. Operations I Courier Corp/RRD 1998-2016 Vice President and Divisions Director Offset and Digital Operations Education Print Business Management Triton College-Chicago, IL QUOTATION Estimate: 28818 A Date: 12/23/2019 southeastern Customer ID:301228 _complexity made simple" Mauriclo Betancur City Of Sunny Isles Beach 18070 Collins Avenue 3601 SE Dixie Highway Attn: Elena Pavlova/Finance Dept. Stuart.FL 34997 Sunny Isles Beach,FL 33160 Phone:(305)947-0606 Fax:(305)949-3113 800.226.8221 772.287.2141 Rep:Ken Justilien 115A 772.288 3968 kjustilien@seprint.com Description: 950 SE Sth Street Hialeah, FL 33010 2020 DESK CALENDAR-16 LEAVES+COVER+BASE QUANTITY.1.500 305.885.8707 SIZE 6.75"x 6",BACKER FLAT 15"x 6.75" 305,888 9903 TEXT-5/5-(PROCESS+SATIN AQ seprint.com COVER-FOIL STAMP/0 BASE BLANK TEXT-100#ENDURANCE SILK COVER COVER-130#CLASSIC CREST NATURAL WHITE STIPPLE CVR BASE-160#CLASSIC CREST NATURAL WHITE STIPPLE CVR "GRAY VVIRE-O"BIND ON 6.75"SIDE CARTON PACK LOCAL DELIVERY CUSTOM DIECUT ON FRONT COVER. DARK BLUE FOIL STAMP ONE 3"x 1"AREA ON FRONT COVER 10-12 BUSINESS DAYS FROM APPROVED PROOF "PLEASE ALLOW AN ADDITIONAL 5 TO 7 WORKING DAYS TO SECURE PAPER. "ABOVE PRICE IS BASED ON A CONTRACT FOR 2 YEARS We understand that you will be providing: FILES Quantity(circle one) 1 Price $8,860 PRICES REMAIN IN EFFECT FOR 30 DAYS Thank you for the opportunity to provide you with this estimate.We look forward to exceeding your expectations. Standard minimum turn time is 10-12 business days from proof approval. Additional charges may occur if an accelerated schedule is request This quotation is subject to the terms and conditions in our Standard Terms of Sale set forth on the back side hereof and which are,by reference,made a part hereof.Prices quoted are based on details furnished to our estimating department and are subject to revision if,upon receipt of copy it is determined that the material deviates from original specifications.Any such price revision will be confirmed before the order is processed.We reserve the right to reject any order upon receipt without liability on our part. All orders are subject to underruns or overruns of up to 10%and the deficiency or excess credited or charged proportionately. Payment terms: Due in 30 days • Please Initial: The item(s)ordered are for resale and not subject to sales tax. The item(s)ordered are for internal use.Please charge sales tax. Please read.sign and return to place your order. Signature: Print Name Title/Date • Page 1 of 2 i I I , southeastern Equipment List complexity made simple' From concept to delivery, Southeastern has the knowledge and equipment to do it all. DESIGN & PRESS (cont.) BINDERY MAILING & PRE-PRESS FULFILLMENT Digital Press •Wohlenberg 4000 Perfect • Prinergy&Insite • Xerox iGen5 Binder with PUR glue and •Seamless Mailing • 27"Apple iMac (16) cameras • Xerox iGen5 5-color with •Complete Lettershop uller • Epson Proofers •(4) white, green and clear ink 'T Stitcher (2) •Capabilities Data Entry— • Platesetters Mailing List Service CASS, • Xerox 1000 5-color with gold, •Muller Martini 335 Stitcher NCOA • Impo Double Sided Proofer(2) silver metallic ink plus clear with Three Hole Drill •"Full Service"IMB Certification • G7 Color Certification •Thiessen&Bonitz Stitcher/ • Xerox D125 (3) Trim(2) •"Optional Procedure" • Ricoh 8100 EX •Duplo Collator/Stitcher/ Certification PRESS • Xante Impressia Face Trim •Warehousing, combined Sheetfed •Duplo UV Coater 100,000 sq ft Wide Format (all inline aqueous) • CAPS Accounting Capability •AGFA Jet Tauro H2500 LED •Duplo Bus Card Slitter DC 465 • Komori Lithrone G40 40" •HeidelbergDie Cutter/ •Kirk Rudy Phoenix(3) High eight color Perfector •Epson Printer 530670 Speed UV Ink Jet Lines Scorer (2) • Heidelberg 41"XL 105 •Aristo GL 610 CNC Router •Brausse 750E DieCut/ •Kirk Rudy Feed Table (2) with AQ •Royal Sovereign Laminator Foil/Emboss •Kirk Rudy Tabber(2) • Heidelberg 5 color CX 102 RSC6500 with AQ •Moll Marathon Pocket •Phillipsburg Mailmaster •Fotoba XLE 170 X/Y Cutter Folder/Gluer 400 Inserter Small Press •Miller Weldmaster T300 •Johannisberg Die Cut/Score •9800 Edge Series Inserter • Heidelberg QM (3) •Graphtec Roll Feed Cutter/Plotter •Laminator •MCS Ink Jet Line (2)10,000/hr • Jet Press •Conflex Shrinkwrapper •HP Laser Printers (6) CUTTERS •Wulftec Stretch Wrapper •Kirk Rudy Auto Feeders (8) •Duplo DC-646 Slitter/Cutter •Lantech Stretch Wrapper •Kirk Rudy Tabber Lines (3) • Creaser •Damark Shrink&Sealer tabber and labeller • • • Polar 137 •Hanagata L-Bar Sealer Shrink I•Pitney Bowes Perfect Match • Polar 115 (3) In jet High Speed Flowmaster •Rollem Scoring Machine • Polar 76EM •Drills (4) •Bluecrest Pulse Inserter with • Saber 56 high capacity sheet feeder/up •Stitchers (manual) to 30,000 sheets per hour • Saber 45 •Automatic and Manual •Inserters (2) Wire-0 Binding(4) FOLDERS • Coil Binding • MBO 30" (3) with Palamides • Simipack High Speed Shrink auto wrappers/stackers Wrapper FP6000 • Stahl 26"(2)with Hot • Melt Glue System • MBO 26" . • MBO T49 ' • MBO T49P with Hot Melt Glue.System • • Stahl 30" . print Stuart 3601 SE Dixie Highway,Stuart, FL 34997 1800.226.8221 I P 772.287.2141 I F 772.288.3988 perfect. Miami 950 SE 8th Street, Hialeah, FL 33010 I P 305.885.8707 I F 305.888.9903 seprint.com rev. 121119 I 4 QUOTATION Estimate: 28816 A Date: 1/30/2020 southeastern Lr eastern Customer ID:301228 coomplexity made simple' Mauricio Betancur City Of Sunny Isles Beach Stuart. 3601:SE Dixie.Highway_ Stuart,FL 34997 Phone:(305)947=0606 Fax:O- Rep:Ken Justilien 115G 800.22&8221 I ott-Free kjustilien@seprint.com 772.287.2141 Phone 772.288.3988 Fax Miami • Description: 950 SE 8th.Street 2020-SIB LIVING MAGAZINE-48 PAGES PLUS COVER Hialeah, FL 33010 7,500 OR 10,000 305.885.8707 Phone TEXT:4/4-PROCESS-UV INK; CVR:4/4-PROCESS-UV INK 305.888.9903 Fax TEXT:80 LB ENDURANCE SILK TEXT seprint.com COVER:80 LB ENDURANCE SILK COVER PERFECT BIND ON 11'SIDE CARTON PACK-.LOCAL DELIVERY We understand that you will be providing: FILES Quantity(circle one) 7,500 Price $10,570 PRICES REMAIN IN EFFECT FOR 30 DAYS Thank you for the opportunity to provide you with this estimate.We look forward to exceeding your expectations. Standard minimum turn timeis a business days from proof approval. Additional charges may occur if an accelerated schedule is request This quotation is subject to the terms and conditions in our Standard Terms of Sale set forth on the back side hereof and which are,by reference,made a part hereof.Prices quoted are based on details furnished to our estimating department and are subject to revision if,upon receipt of copy it is determined that the material deviates from original specifications.Any such price revision will be confirmed before the order is processed.We reserve the right to reject any order upon receipt without liability on our part. All orders are subject to underruns Or overruns of up to 10%and the deficiency or excess credited or charged proportionately. Payment terms: Due in 30 days Please Initial: The item(s)ordered are for resale and not subject to sales tAax. The item(s)ordered are for internal use.Please charge sales tax. Please read,.slgn and return to place your order: Signature Print Name: Title/Date Page 1 of 2 SOUTHEASTERN STANDARD TERMS OF SALE 1.' This proposal is .made and,. if accepted by Southeastern ("Printer"), order will be entered subject to the following trade customs and any. other conditions expressed herein, which' are hereby understood to be binding on both parties. Terms of this proposal shall be limited to thirty (30) days from date to proposal. It is to be clearly understood that such terms constitute the entire agreement of the parties, can be amended or altered only pursuant to writing signed by both parties, and in any event not by any stipulation, representation or agreement not contained in this contract, or by parol evidence, and that these terms shall govern the order contrary to prior or subsequent writings by Customer notwithstanding. 2. • Orders regularly entered cannot be cancelled except upon terms that will compensate Printer against loss. All orders are subject to final acceptance by Printer, and it shall not be liable for any loss or damage resulting from its reasonable failure to accept orders, ship products ordered or notify Customer of ,its non-acceptance of orders. 3. Experimental work performed at the Customer's request, such as, but not limited to sketches, drawings, composition, plates, presswork and materials shall be charged for at current rates. • 4. Artwork, sketches, copy, dummies, and all preparatory work, plates, engravings and other manufacturing tools or items created or furnished by Printer shall remain its exclusive property, no use of same shall be made nor may any ideas obtained therefrom be used, except by written permission of Printer and upon compensation to be determined by Printer. 5. Original artwork, photos, plates, engravings and other manufacturing items when supplied by Customer are accepted at the Customer's risk and Printer shall not be liable for damage or loss in excess of out-of-pocket cost for raw materials or value agreed to in writing between Printer and Customer. 6. Author's alterations (AA): All changes from original specifications made by Customer shall entitle Printer to additional charges at the current rates for the additional work performed. 7. Errors: Printer shall not be liable for errors if printed matter conforms to files furnished by Customer. Proofs will be submitted if requested by Customer.' Corrections, if any, are to be made thereon and returned with Proof/Print Authorization form marked 'O.K." or "O.K. with corrections", and signed by duly authorized representative of Customer. If revised proofs are desired, request must be made when proof returned. Printer shall not be responsible for errors if work is performed as per Customer's"O.K." 8. Press: Press proofs incur additional charges. Printer shall charge for additional press time arising from Customer delay during make-ready press check or for change orders received after job is plated. Because of the difference in equipment and conditions between color proofing and the pressroom operations,a reasonable variation in color between color proofs and the completed job shall constitute an acceptable delivery. 9. Customer's Property: All Customer's property that is stored with Printer is at the Customer's risk, and Printer shall not be liable for any loss or damages thereto caused by fire, theft, water leakage, rodents, insects, or any other cause beyond Printer's control. It is understood that the storage of Customer's property is solely for the benefit of the Customer. 10. Terms: Unless otherwise arranged for, a deposit of 50% is requested upon the signing of proposal, 25% upon delivery of the job proof, and the balance upon completion of this order or upon delivery of the first copy or copies. All accounts not paid for within forty-five (45) days of invoice shall be charged interest at the rate of eighteen per cent (18%) per annum. If such rate shall be precluded by local law, this such rate shall be the highest rate allowable pursuant to such law. 11. Warranty: Printer warrants that its work will meet applicable specifications and other specific product work requirements and will be of good quality and free from defects in material and workmanship. All claims must be made within five (5) days of receipt of goods. Defective items must be held for Printer's inspection and returned to the original F.O.B. point upon request. The foregoing is expressly in lieu of all other warranties whatsoever, expressed, implied, and statutory, including, without limitation, and implied warranties of merchantability and fitness. Upon Customer's submission of a claim and its substantiation, Printer shall at its option either (1) replace its product or work at either the original F.O.B. point of delivery or (2) refund an equitable portion of the purchase price determined by Printer. All work performed will be done during normal working hours of normal working days. The foregoing is Printer's only obligation and Customer's only remedy of breach of warranty, and except for gross negligence and willful misconduct, the foregoing.is Customer's only remedy hereunder by way of breach of contract, tort, or otherwise. In no event shall Customer be entitled to incidental or consequential damages.Any action for breach of this proposal must be commenced within two(2)years after the cause of action has occurred. 12. Title and Risk of Loss: Title to products which Printer sells to Customer shall pass to Customer upon delivery of the products to Customer, or to a carrier consigned to Customer, and Printer shall not be liable for loss of, delay in shipment, or damage of any products after title thereto has passed . Printer, however, retains title for security purposes only to all products until paid for in full in cash and may, at Printer's option, repossess the same from Customer's default in payment hereunder and charge Customer with any deficiency. It is expressly agreed that Printer shall not be held liable for loss or damage on account of delays due to strikes, wars, fires, floods, accidents, governmental or municipal laws, rules or regulations, acts of providence, its inability to secure specified materials,or other causes beyond Printer's reasonable anticipation or control. 13. No obscene or illegal literature will be printed by Printer under this contract, nor shall Printer be liable for any damages arising out of violation of copyright laws or illegal use of trade names or slogans. The Customer guarantees the legal property of all matter submitted to Printer for printing and/or publication; and will defend and indemnify Printer from and against all claims and responsibility arising from the printing and/or publication of such matter, including the legal expenses and disbursements incurred by Printer in connection therewith. 14. Unless otherwise specified,Printer shall use such style,type,size and composition as,in its discretion,seems to be the best interest of Customer. 15. Any and all mailing costs incurred by Printer in the performance of the specifications hereinabove set forth shall be in addition to the contract price hereinabove set forth and shall be at the then current rates of the United States Postal Service and/or common carrier. 16. Taxes: Customer shall pay all excise or other taxes, if any, that may be levied on the products sold under the contractor upon or in connection with the sale or shipment thereof. 17. Delivery Dates: Promised delivery date is contingent upon Customer's meeting its established schedule responsibilities. Printer shall not be responsible for consequential damages for late deliveries. 18. Prices quoted are based on straight time work. Overtime work caused by Customer's failure to meet deadline, a delay in turning in proofs, or other material necessary to complete the work within the time specified,shall be charged for at current overtime rates,over and above the price quoted herein. 19. Unless otherwise stated in writing, overruns or underruns, not to exceed ten (10%) percent of the amount ordered, shall constitute an acceptable delivery and the excess or deficiency shall be charged or credited to the customer proportionally. , 20. Customer Furnished Materials: Any work required on files or materials furnished by the Customer shall be performed at Customer's risk and billed at current market rates. Responsibility for quality of material supplied will not be assumed by Printer when Customer furnished such material used in production of the printed order. 21. If it becomes necessary to institute suit in any court of law to enforce any of the provisions of quotation, including an action for collection or to enforce any of the standards terms for sale,customer agrees to pay all legal expenses and disbursements incurred by Printer in connection therewith. ,. . 22. In the event actual delivery extends beyond the date set forth on Printers acknowledgement of order entry, Printer shall have the further right to revise prices upon the application of a fraction, the numerator of which shall be the Consumer Price Index at the time of actual delivery and the denominator of which shall be such index at the proposed time of delivery set forth by the Printer in his acknowledge to customer of order entry. Based on Trade Customs Adonted by Prinrino Industry of America.Inc. Page 2 of 2 � 1 QUOTATION Estimate: 28817 A Date: 1/30/2020 southeastern. Customer ID:301228 complexity made simple` Mauricio Betancur City Of Sunny Isles Beach Stuart 18070 Collins Avenue 3601 SE Dixie Highway Attn: Elena Pavlova/Finance Dept. Stuart, FL 34997 Sunny Isles Beach,FL 33160 Phone:(305).947-0606 Fax:(305)949-3113 • 800.226:8221-Tall-Free Rep:Ken.Justilien 115D 772.287.2141 Phone 772.288.3988 Fax kjustilien@sepri nt.com • Miami • Description: 950 SE 8th Street Hialeah, FL 33010 6 PAGE MONTHLY MAILER-2020 QUANTITY:17,300 305.885.8707 Phone FLAT,SIZE:25.5"X 10.875" 305.888.9903 Fax 5/5-PROCESS+SATIN AQ seprint.com 100#ENDURANCE SILK TEXT FOLD TO 8:5."x 11"THEN FOLDS TO 5.5°x 8.5" SKID PACK:-SEND TO MAILING(17,000) LOCAL DELIVERY ABOVE PRICES IS BASED ON A CONTRACT FOR 2-YEARS. `DATA PROCESS,WAFER SEAL,INKJET,PRESORT STANDARD AND DELIVERY TO POST OFFICE ADDITIONAL:$435.00. MAILING LIST FOR RESIDENTS AND BUSINESS OF SUNNY ISLES BEACH ONLY-ZIP 33160-1 TIME USE ADDITIONAL$160:00. "POSTAGE WILL BE ADDITIONAL APRX$.158 EACH AND IS DUE 48 HOURS BEFORE MAILING We understand that you will be providing: FILES Quantity(Circle one) 17,300 Price $3,203 PRICES REMAIN IN EFFECT FOR 30 DAYS- Thank you for the opportunity to provide you with this estimate.We look forward to exceeding your:expectations. Standard minimum turn time Is 6 business days from proof approval. Additional charges may occur If an accelerated schedule is request This quotation is subject to the terms and conditions in our.Standard Terms of Sale set forth on the back side hereof and which,are,by reference,made a part hereof.Prices quoted are based on details furnished to our estimating department and are-subject to revision if,upon receipt of copy it is determined that themeterial deviates from original specifications.Any such price revision will be confirmed before the order is processed..We reserve the right to reject any order upon receipt without liability on our part. All orders are subject to underruns or overruns of up to 10%and the deficiency or excess credited or charged proportionately.. Payment terms: Due in 30 days Please Initial: The item(s)ordered are for resale and.not subject tosales_tax. The item(s)Ordered are for internal use.Please charge sales-tax. Please read.sign and return to place your order: Signature Print Name Title/Date Page 1 of 2 r ) ` SOUTHEASTERN STANDARD TERMS OF SALE . 1. This proposal is made and, if accepted :by Southeastern (Printer"), order will be entered subject to the following trade customs and any other ' • conditions expressed herein, which are hereby understood to be binding on both parties. Terms of this proposal shall be limited to thirty (30) days from date to proposal. It is to be clearly understood that such terms constitute the entire agreement of the parties, can be amended or altered only pursuant to writing signed by both parties, and in any event not by any stipulation, representation or agreement not contained in this contract, or by parol evidence, and that these terms shall govern the order contrary to prior or subsequent writings by Customer notwithstanding. • 2. Orders regularly entered cannot be cancelled except upon terms that will compensate Printer against loss. All orders are subject to final acceptance by Printer, and it shall not be liable for any loss or damage resulting from its reasonable failure to accept orders, ship products ordered or notify Customer of its non-acceptance of orders. 3. Experimental work performed at the Customer's request, such as, but not limited to sketches, drawings, composition, plates, presswork and materials shall be charged for at current rates. 4. Artwork, sketches, copy, dummies, and •all preparatory work, plates, engravings and other manufacturing tools or items created or furnished by Printer shall remain its exclusive property, no use of same shall be made nor may any ideas obtained therefrom be used, except by written permission of Printer and upon compensation to be determined by Printer. 5. Original artwork, photos, plates, engravings and other manufacturing items when supplied by Customer are accepted at the Customer's risk and Printer shall not be liable for damage or loss in excess of out-of-pocket cost for raw materials or value agreed to in writing between Printer and Customer. 6. Author's alterations (AA): All changes from original specifications made by Customer shall entitle Printer to additional charges at the current rates for the additional work performed. 7. Errors: Printer shall not be liable for errors if printed matter conforms to files furnished by Customer: Proofs will be submitted if requested by Customer. Corrections, if any, are to be made thereon and returned with Proof/Print Authorization form marked "O.K." or "O.K. with corrections", and signed by duly authorized representative of Customer. If revised proofs are desired, request must be made when proof returned. Printer shall not be responsible for errors if work is performed as per Customer's"O.K.° 8. Press: Press proofs incur additional charges. Printer shall charge for additional press time arising from Customer delay during make-ready press check or for change orders received after job is plated. Because of the difference in equipment and conditions between color proofing and the pressroom operations,a reasonable variation in color between color proofs and the completed job shall constitute an acceptable delivery. 9. Customer's Property: All Customer's property that is stored with Printer is at the Customer's risk, and Printer shall not be liable for any loss or damages thereto caused by fire, theft, water leakage, rodents, insects, or any other cause beyond Printer's control. It is understood that the storage of Customer's property is solely for the benefit of the Customer. 10. Terms: Unless otherwise arranged for, a deposit of 50% is requested upon the signing of proposal, 25% upon delivery of the job proof, and the balance upon completion of this order or upon delivery of the first copy or copies. All accounts not paid for within forty-five (45) days of invoice shall be charged interest at the rate of eighteen per cent (18%) per annum. If such rate shall be precluded by local law, this such rate shall be the highest rate allowable pursuant to such law. 11. Warranty: Printer warrants that its work will meet applicable specifications and other specific product work requirements and will be of good quality and free from defects in material and workmanship. All claims must be made within five (5) days of receipt of goods. Defective items must be held for Printer's inspection and returned to the original F.O.B. point upon request. The foregoing is expressly in lieu of all other warranties whatsoever, expressed, implied, and statutory, including, without limitation, and implied warranties of merchantability and fitness. Upon Customer's submission of a claim and its substantiation, Printer shall at its option either (1) replace its product or work at either the original F.O.B. point of delivery or (2) refund an equitable portion of the purchase price determined by Printer. All work performed will be done during normal working hours of normal working days. The foregoing is Printer's only obligation and Customer's only remedy of breach of warranty, and except for gross negligence and willful misconduct, the foregoing is Customer's onlyy remedy hereunder by way of breach of contract, tort, or otherwise. In no event shall Customer be entitled to incidental or consequential damages.Any action for breach of this proposal must be commenced within two(2)years after the cause of action has occurred. 12. Title and Risk of Loss: Title to products which Printer sells to Customer shall pass to Customer upon delivery of the products to Customer, or to a carrier consigned to Customer, and Printer shall not be liable for loss of, delay in shipment, or damage of any products after title thereto has passed . Printer, however, retains title for security purposes only to all products until paid for in full in cash and may, at Printer's option, repossess the same from Customer's default in payment hereunder and charge Customer with any deficiency. It is expressly agreed that Printer shall not be held liable for loss or damage on account of delays due to strikes, wars, fires, floods, accidents, governmental or municipal laws, rules or regulations, acts of providence, its inability to secure specified materials,or other causes beyond Printer's reasonable anticipation or control. 13. No obscene or illegal literature will be printed by Printer under this contract, nor shall Printer be liable for any damages arising out of violation of copyright laws or illegal use of trade names or slogans. The Customer guarantees the legal property of all matter submitted to Printer for printing and/or publication; and will defend and indemnify Printer from and against all claims and responsibility arising from the printing and/or publication of such matter, including the legal expenses and disbursements incurred by Printer in connection therewith. 14. Unless otherwise specified,Printer shall use such style,type,size and composition as,in its discretion,seems to be the best interest of Customer. 15. Any and all mailing costs incurred by Printer in the performance of the specifications hereinabove set forth shall be in addition to the contract price hereinabove set forth and shall be at the then current rates of the United States Postal Service and/or common carrier. 16. Taxes: Customer shall pay all excise or other taxes, if any, that may be levied on the products sold under the contractor upon or in connection with the sale or shipment thereof. 17. Delivery Dates: Promised delivery date is contingent upon Customer's meeting its established schedule responsibilities. Printer shall not be responsible for consequential damages for late deliveries. 18. Prices quoted are based on straight time work. Overtime work caused by Customer's failure to meet deadline, a delay in turning in proofs, or other material necessary to complete the work within the time specified,shall be charged for at current overtime rates,over and above the price quoted herein. r -19. Unless otherwise stated in writing, overruns or undeiruns, not to exceed ten (10%) percent of the amount ordered, shall constitute an acceptable 1 delivery and the excess or deficiency shall be charged or credited to the customer proportionally. r. 20. Customer Furnished Materials: Any work required on files or materials furnished by the Customer shall be performed at Customer's risk and billed at t current market rates. Responsibility for quality of material supplied will not be assumed by Printer when Customer furnished such material used in production of the printed order. 21. If it becomes necessary to institute suit in any court of law to enforce any of the provisions of quotation, including an action for collection or to enforce .. any of the standards terms for sale,customer agrees to pay all legal expenses and disbursements incurred by Printer in connection therewith. _ 22. In the event actual delivery extends beyond the date set forth on Printers acknowledgement of order entry, Printer shall have the further right to revise prices upon the application of a fraction, the numerator of which shall be the Consumer Price Index at the time of actual delivery and the denominator of which shall be such index at the proposed time of delivery set forth by the Printer in his acknowledge to customer of order entry. Based on Trade Customs Adonfed by Printinn Industry of America.Inc. Page 2 of 2 QUOTATION Estimate: 29407 A Date: 1/30/2020 southeastern Customer IDi 301228 southeastern complexity made simple' Mauricio Betancur City Of Sunny Isles Beach Stuart 3601 SE Dixie Highway Stuart, FL 34997 Phone:(305)947-0606 Fax:()- • Rep:Ken Justifier'115G 800.226.8221 Toll-Free kjustilien@seprint.com 772.287.2141 Phone 772.288.3988 Fax Miami Description: 950 SE 8th.Street Hialeah. FL 33010 2020•SIB U VING MAGAZINE-44 PAGES PLUS.COVER 7,500 OR 10,000 305.885.8707 Phone 8:5 X 11 305.888.9903 Fax TEXT:4/4-PROCESS-UV INK', CVR:414-PROCESS=UV INK seprint.com TEXT:80 LB ENDURANCE SILK TEXT COVER:80 LB ENDURANCE SILK COVER PERFECT BIND ON 11'SIDE CARTON PACK-LOCAL DELIVERY We understand that you will be providing: FILES Quantity(circle one) 7,500 Price $10,344 PRICES REMAIN IN EFFECT FOR 30 DAYS Thank you for the opportunity to provide you,with this estimate.We look forward to exceeding your expectations.. Standard minimum turn time is 6 business days from proof approval. 'Additional charges may occur if an accelerated schedule is request This quotation is subject to the terms andconditions in our Standard Terms of Sale set forth on the back side hereof and which are,by reference;made a part hereof.Prices quoted are based on details furiiished:to our estimating department and are subject to revision.if,.upon receipt of copy it is determined that material deviates from originalspecifications.Any such price revision will be confirmed beforethe order is processed.We reserve the right to reject any order upon receipt without liability on our part. All orders are subject to underruns or overruns of up to 10%and the deficiency or excess Credited or charged proportionately. Payment terms: Due in 30:days Please Initial: The item(s)ordered are for resale_and not subject to sales tax. The item(s)ordered are for internal use.Please Charge sales tax. Please read,sign and return to place,your order • Signature Print Name Title/Date • 1 Paget Of 2 ti t SOUTHEASTERN STANDARD TERMS OF SALE 1. This proposal is made and, if accepted by Southeastern ("Printer"), order will be entered subject to the following trade customs and any other conditions expressed herein, which are hereby understood to be binding on both parties. Terms of this proposal shall be limited to thirty (30) days from date to proposal. It is to be clearly understood that such terms constitute the entire agreement of the parties, can be amended or altered only pursuant to writing signed by both parties, and in any event not by any stipulation, representation or agreement not contained in this contract, or by parol evidence, , and.that these terms shall govern the order contrary to prior or subsequent writings by Customer notwithstanding. 2. Orders regularly entered cannot be cancelled except upon terms that will compensate Printer against loss. All orders are subject to final acceptance by Printer, and it shall not be liable for any loss or damage resulting from its reasonable failure to accept orders, ship products ordered or notify Customer of its non-acceptance of orders. 3. Experimental work performed at the Customer's request, such as, but not limited to sketches, drawings, composition, plates, presswork and materials shall be charged for at current rates. 4. Artwork, sketches, copy, dummies, and all preparatorywork, plates, engravings and other manufacturing tools or items created or furnished by Printer shall remain its exclusive property, no use of same shall be made nor may any ideas obtained therefrom be used, except by written permission of Printer and upon compensation to be determined by Printer. ' 5. Original artwork, photos, plates, engravings and other manufacturing items when supplied by Customer are accepted at the Customer's risk and Printer shall not be liable for damage or loss in excess of out-of-pocket cost for raw materials or value agreed to in writing between Printer and Customer. 6. Author's alterations (AA): All changes from original specifications made by Customer shall entitle Printer to additional charges at the current rates for the additional work performed. 7. Errors: Printer shall not be liable for errors if printed matter conforms to files furnished by Customer. Proofs will be submitted if requested by Customer. Corrections, if any, are to be made thereon and returned with Proof/Print Authorization form marked "O.K." or "O.K. with corrections", and signed by duly authorized representative of Customer. If revised proofs are desired, request must be made when proof returned. Printer shall not be responsible for errors if work is performed as per Customer's"O.K." 8. Press: Press proofs incur additional charges. Printer shall charge for additional press time arising from Customer delay during make-ready press check or for change orders received after job is plated. Because of the difference in equipment and conditions between color proofing and the pressroom operations,a reasonable variation in color between color proofs and the completed job shall constitute an acceptable delivery. 9. Customer's Property: All Customer's property that is stored with Printer is at the Customer's risk, and Printer shall not be liable for any loss or damages thereto caused by fire, theft, water leakage, rodents, insects, or any other cause beyond Printer's control. It is understood that the storage of Customer's property is solely for the benefit of the Customer. 10. Terms: Unless otherwise arranged for, a deposit of 50% is requested upon the signing of proposal, 25% upon delivery of the job proof, and the balance upon completion of this order or upon delivery of the first copy or copies. All accounts not paid for within forty-five (45) days of invoice shall be charged interest at the rate of eighteen per cent (18%) per annum. If such rate shall be precluded by local law, this such rate shall be the highest rate allowable pursuant to such law. 11. Warranty: Printer warrants that its work will meet applicable specifications and other specific product work requirements and will be of good quality and free from defects in material and workmanship. All claims must be made within five (5) days of receipt of goods. Defective items must be held for Printer's inspection and returned to the original F.O.B. point upon request. The foregoing is expressly in lieu of all other warranties whatsoever, expressed, implied, and statutory, including, without limitation, and Implied warranties of merchantability and fitness. Upon Customer's submission of a claim and its substantiation, Printer shall at its option either (1) replace its product or work at either the original F.O.B. point of delivery or (2) refund an equitable portion of the purchase price determined by Printer. All work performed will be done during normal working hours of normal working days. The foregoing is Printer's only obligation and Customer's only remedy of breach of warranty, and except for gross negligence and willful misconduct, the foregoing is Customer's only remedy hereunder by way of breach of contract, tort, or otherwise. In no event shall Customer be entitled to incidental or consequential damages.Any action for breach of this proposal must be commenced within two(2)years after the cause of action has occurred. 12. Title and Risk of Loss: Title to products which Printer sells to Customer shall pass to Customer upon delivery of the products to Customer, or to a carrier consigned to Customer, and Printer shall not be liable for loss of, delay in shipment, or damage of any products after title thereto has passed . Printer, however, retains title for security purposes only to all products until paid for in full in cash and may, at Printer's option, repossess the same from Customer's default in payment hereunder and charge Customer with any deficiency. It is expressly agreed that Printer shall not be held liable for loss or f damage on account of delays due to strikes, wars, fires, floods, accidents, governmental or municipal laws, rules or regulations, acts of providence, ;its inability to secure specified materials,or other causes beyond Printer's reasonable anticipation or control. 13. No obscene or illegal literature will be printed by Printer under this contract, nor shall Printer be liable for any damages arising out of violation of copyright laws or illegal use of trade names or slogans. The Customer guarantees the legal property of all matter submitted to Printer for printing and/or publication; and will defend and indemnify Printer from and against all claims and responsibility arising from the printing and/or publication of such matter, including the legal expenses and disbursements incurred by Printer in connection therewith. 14. Unless otherwise specified,Printer shall use such style,type,size and composition as,in its discretion,seems to be the best interest of Customer. 15. Any and all mailing costs incurred by Printer in the performance of the specifications hereinabove set forth shall be in addition to the contract price hereinabove set forth and shall be at the then current rates of the United States Postal Service and/or common carrier. 16. Taxes: Customer shall pay all excise or other taxes, if any, that may be levied on the products sold under the contractor upon or in connection with the sale or shipment thereof. 17. Delivery Dates: Promised delivery date is contingent upon Customer's meeting its established schedule responsibilities. Printer shall not be responsible for consequential damages for late deliveries. 18. Prices quoted are based on straight time work. Overtime work caused by Customer's failure to meet deadline, a delay in turning in proofs, or other material necessary to complete the work within the time specified,shall be charged for at current overtime rates,cver and above the price quoted herein. 19. Unless otherwise stated in writing, overruns or underruns, not to exceed ten (10%) percent of the amount ordered, shall constitute an acceptable delivery and the excess or deficiency shall be charged or credited to the customer proportionally. 20. Customer Furnished Materials: Any work required on files or materials furnished by the Customer shall be performed at Customer's risk and billed at current market rates. Responsibility for quality of material supplied will not be assumed by Printer when Customer furnished such material used in production of the printed order. 21. If it becomes necessary to institute suit in any court of law to enforce any of the provisions of quotation, including an action for collection or to enforce any of the standards terms for sale,customer agrees to pay all legal expenses and disbursements incurred by Printer in connection therewith. 22. In the event actual delivery extends beyond the date set forth on Printers acknowledgement of order entry, Printer shall have the further right to revise prices upon the application of a fraction, the numerator of which shall be the Consumer Price Index at the time of actual delivery and the denominator of which shall be such index at the proposed time of delivery set forth by the Printer in his acknowledge to customer of order entry. Based on Trade Customs Adopted by Printing Industry of America.Inc. Page 2 of 2 1 rm W-9 Request for Taxpayer Give Form to the (Rev October2018) Identification Number and Certification requester.Do not Department of the Treasury send to the IRS. Internal Revenue Service ►Go to wivw.Irs.gov/FormW9 for Instructions and the latest information. 1 Name(as shown on your income tax return).Name is required on this line;do not leave this line blank. Southeastern Printing CO, Inc. 2 Businessname/disregarded entity name,if different from above Southeastern 3 Check.appropriate box for federal tax classification of theperson whose name is entered on line 1.Check onlyone'of the 4 Exein tions(codes applyonly aPP P� P' to . following seven boxes. certain entities,not individuals;see a instructions on page 3): o 0 Individual/sole proprietor or 0 C Corporation 0 S Corporation 0 Partnership 0 Trust/estate m c mc Exempt Exempt payee code(if any) ao ❑•Limited liability company.Enter-the tax classification(CFC corporation,S=S corporation,P=Partnership)► p 3Note:Check the appropriate box in the line above'for the tax classification of the single-member owner. Do not check Exemption from FATCA reporting in LLC if the LLC Is classified as.a single-member LLC that is disregarded from the owner unless the owner of the LLC is c e another LLC that is not disregarded from the owner for U,S.federal tax purposes.Otherwise,a single-member LLC that code'(d any) a ° is disregarded from the owner should check the appropriate box for the tax ciacsification of its owner. m 0 Other(see instructions)► pippar w accounts rnebetatnarfa,aa.the u.sf N 5 Address(number,street,and apt.Or suite no.)See instructions. Requester's name and address(optional) 3E01 SE Dixie I- ghway co 6 City,state,and ZIP code Stuart,FL 34997 7 List account number(s)here(optional) Part I Taxpayer Identification Number(TIN) Enter your TIN in the appropriate box.The TIN provided must match the name given on line1 to avoid (.Social security number backup withholding.For individuals,this is generally your social security number(SSN).However,for resident alien,sole proprietor,or disregarded entity,see the instructions.for Part I,later.For other — - entitles,it is your employer identification number(EIN).If you do not have a number,see How to get a TIN,later. or Note:If the account is in more than one name,see the instructions for line 1,Also see What Name_and Employer identification number Number To Give•the Requester for guidelines on whose to enter. 6 5 - 0 7 1 7 1 1 9 Part II Certification Under penalties of perjury,I certify that: 1.The number shown on this form is my correct taxpayer identification number(or I am waiting for a number to be.issued tome);and 2.I am not subject to backup withholding because:(a)I am exempt from backup withholding,or(b)I have not been notified by the Internal Revenue Service(IRS)that I am subject to backup withholding as a result of a failure report all interest or dividends,or(c)the IRS has notified me that I am ho longer subject to backup withholding;and 3.I am a U.S.citizen or other U.S.person(defined below);and 4.The FATCA code(s)entered on this form(if any)indicating that I am:exempt from FATCA reporting is correct. Certification-Instructions.You must cross out item 2 above if you have been notified by the IRS that you are currently subject to,backup withholding because: you have failed to report all interest and dividends on your tax return.For real estate transactions,item 2 does not apply.For mortgage interest paid, acquisition or abandonment of secured property,cancellation of debt,contributions town individual retirement arrangement(IRA),and generally,payments :other than interest and dividends;youare not required to sign the certification,but you must provide your correct TIN.Seethe instructionsfor Part ll;later. Sign Signature ofJanuary 1; 2020 Here u:s.person►_Rebecca Wise_�m Date► General Instructions •Form 1099-DIV(dividends;'including those from stocks ormutual 'funds) Section references are to the Internal Revenue Code unless:otherwise" •:Form 1099=MISC(various types of income,prizes,awards,or gross noted. proceeds) Future developments.For the latest information about developments •Form 1099-B(stock or mutual fund aales and certain other related to Form W-9 and,iits"instruction%such as legislation enacted transactions by brokers) after they were published,go to www.irs.gov/FormW9: •Form 1099-S(proceeds from real estate transactions) Purpose of Form I •Form 1099-K(merchant card and third party network transactions) An individual or entity(Form W-9 requester)whois required to file an •Form 1098(home mortgage.interest);1098=E(student Loan interest), information return with the IRS must obtain your correct taxpayer 1098-T.(tuition) identification number(TIN)which may be your social security number I Form 1099=C(canceled debt) (SSN),individual taxpayer identification number(IT1N),adoption •Form 1099-A(acquisition or abandonment of secured property) taxpayer identification,-number(ATIN),or employer identification number (EIN),to report on an information return the amount paid to you,or otherUse Form W-9 only if you are a U.S.person(including a resident amount reportable on an information return.Examples-of information alien),to provide your correct TIN. returns include,but are not limited to,the following. If you do not return Form W-9 to the requester with a TIN,you might •Form 1099-INT(interest earned or paid) be subject to backup withholding.See What is backup withholding, later. Cat.No.10231X Form W-9(Rev.10-2018) t City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax ATTACHMENT "C" 2020-6467 Southeastern Co.,Inc. 14 r i SIB Islander Newsletter Publication Expected Upload Date Expected Mailing Date Printing Cost Mailing Cost' Total Cost SIB Islander Newsletter-March 2020 Tuesday,February 18,2020 Wednesday,February 26,2020 $ 3,203.00 $ 3,650.17 $ 6,853.17 SIB Islander Newsletter-April 2020 Wednesday,March 18,2020 Thursday,March 26,2020 $ 3,203.00 $ 3,650.17 $ 6,853.17 SIB Islander Newsletter-May 2020 Saturday,April 18,2020 Sunday,April 26,2020 $ 3,203.00 $ 3,650.17 $ 6,853.17 SIB Islander Newsletter-June 2020 Monday,May 18,2020 Tuesday,May 26,2020 $ 3,203.00 $ 3,650.17 $ 6,853.17 SIB Islander Newsletter-July 2020 Thursday,June 18,2020 Friday,June 26,2020 $ 3,203.00 $ 3,650.17 $ 6,853.17 SIB Islander Newsletter-August 2020 Saturday,July 18,2020 Sunday,July 26,2020 $ 3,203.00 $ 3,650.17 $ 6,853.17 SIB Islander Newsletter-September 2020 Tuesday,August 18,2020 Wednesday,August 26,2020 $ 3,203.00 $ 3,650.17 $ 6,853.17 SIB Islander Newsletter-October 2020 Friday,September 18,2020 Saturday,September 26,2020 $ 3,203.00 $ 3,650.17 $ 6,853.17 SIB Islander Newsletter-November 2020 Sunday,October 18,2020 Monday,October 26,2020 $ 3,203.00 $ 3,650.17 $ 6,853.17 SIB Islander Newsletter-December 2020 Wednesday,November 18,2020 Tuesday,November 24,2020 $ 3,203.00 $ 3,650.17 $ • 6,853.17 SIB Islander Newsletter-January 2021 Friday,December 18,2020 Thursday,December 24,2020 $ 3,203.00 $ 3,650.17 $ 6,853.17 SIB Islander Newsletter-February 2021 Monday,January 18,2021 Tuesday,January 26,2021 $ 3,203.00 $ 3,650.17 $ 6,853.17 SIB Islander Newsletter-March 2021 Thursday,February 18,2021 Friday,February 26,2021 $ 3,203.00 $ 3,650.17 $ 6,853.17 SIB Islander Newsletter-April 2021 Thursday,March 18,2021 Friday,March 26,2021 $ I 3,203.00 $ 3,650.17 $ 6,853.17 SIB Islander Newsletter-May 2021 Sunday,April 18,2021 Monday,April 26,2021 $ 3,203.00 $ 3,650.17 $ 6,853.17 SIB Islander Newsletter-June 2021 Tuesday,May 18,2021 Wednesday,May 26,2021 $ 3,203.00 $ 3,650.17 $ 6,853.17 SIB Islander Newsletter-July 2021 Friday,June 18,2021 Saturday,June 26,2021 $ 3,203.00 $ 3,650.17 $ 6,853.17 SIB Islander Newsletter-August 2021 Sunday,July 18,2021 Monday,July 26,2021 $ 3,203.00 $ 3,650.17 $ 6,853.17 SIB Islander Newsletter-September 2021 Wednesday,August 18,2021 Thursday,August 26,2021 $ 3,203.00 $ 3,650.17 $ 6,853.17 t . SIB Islander Newsletter—October 2021 Saturday,September 18,2021 Sunday,September 26,2021 $ 3,203.00 $ 3,650.17 $ 6,853.17 SIB Islander Newsletter—November 2021 Monday,October 18,2021 Tuesday,October 26,2021 $ 3,203.00 $ 3,650.17 $ 6,853.17 SIB Islander Newsletter—December 2021 Thursday,November 18,2021 Friday,November 26,2021 $ 3,203.00 $ 3,650.17 $ 6,853.17 - -- SIB Islander Newsletter—January 2022 Saturday,December 18,2021 Friday,December 24,2021 $ 3,203.00 $ 3,650.17 $ 6,853.17 SIB Islander Newsletter—February 2022 Tuesday,January 18,2022 Wednesday,January 26,2022 $ 3,203.00 $ 3,650.17 $ 6,853.17 SIB Islander Newsletter—March 2022 Friday,February 18,2022 Saturday,February 26,2022 $ 3,203.00 $ 3,650.17 $ 6,853.17 $ 171,329.25 •Mailing cost is estimated based on postage as of January 27,2020 and also includes monthly data process and mailing list. Sunny Isles Beach Living Magazine Publication Expected Upload Date Expected Delivery Date Printing Cost Sunny Isles Beach Living Magazine—Summer 2020 ' Thursday,April 9,2020 Thursday,April 30,2020 $ 10,570.00 Sunny Isles Beach Living Magazine—Fall 2020 Thursday,July 9,2020 Thursday,July 30,2020 $ 10,570.00 Sunny Isles Beach Living Magazine—Winter 2021 Friday,October 9,2020 Friday;October 30,2020 $ 10,570.00 Sunny Isles Beach Living Magazine—Spring 2021 Friday,January 8,2021 Friday,January 29,2021 $ 10,570.00 Sunny Isles Beach Living Magazine—Summer 2021 Friday,April 9,2021 Friday,April 30,2021 $ 10,570.00 Sunny Isles Beach Living Magazine—Fall 2021 Friday,July 9,2021 Friday,July 30,2021 $ 10,570.00 Sunny Isles Beach Living Magazine—Winter 2022 Friday,October 8,2021 Friday,October 29,2021 $ 10,570.00 Sunny Isles Beach Living Magazine—Spring 2022 Friday,January 7,2022 Friday,January 28,2022 $ 10,570.00 $ 84,560.00 Sunny Isles Beach Desktop Calendar Publication Upload Date Expected Delivery Date Printing Cost SIB Desktop Calendar 2021 Tuesday,September 1,2020 Thursday,November 12,2020 $ 8,860.00 SIB Desktop Calendar 2022 Wednesday,September 1,2021 Wednesday,November 10,2021 $ 8,860.00 $ 17,720.00 Contract Total 300,970.18 2020-2022 Living Magazine Total $ 84,560.00 2020-2022 Islander Newsletter Total $ 171,329.25 2020-2022 Desktop Calendar Total $ 17,720.00 Total Contingency $ 27,360.93 { t City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax • ATTACHMENT "D" 2020-6467 Southeastern Co.,Inc. 15 t I I yiN Y�'1 F : %c' CONTRACTOR ANTI-BOYCOTT CERTIFICATION it Off' [PURSUANT TO FLORIDA STATUTE§287.135] I, Nibs 6&aJd t' , on behalf of <S'OU Qos -efil Print Name Company Name certifies that S004 Q05k(11 does not: Company Name 1. Participate in a boycott of Israel; and 2. Is not on the Scrutinized Companies that Boycott Israel list; and 3. Is not on the Scrutinized Companies with Activities in Sudan List; and 4. Is not on the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List; and 5. Has not engaged in business operations in Cuba or Syria. Signature E(Nic dr-Sc 02s ttOf Title 1-(avd1, L20 7,6 Date i }