HomeMy WebLinkAboutRFQ 20-07-01 Continuing Professional Consulting Services (CCNA)
City of Sunny Isles Beach |Request for Qualifications No. 20-07-01 1
Request for Qualifications
Professional Services
Continuing Professional Consulting Services (CCNA)
Request for Qualifications No. 20-07-01
Advertisement Date: Wednesday, July 8, 2020
All Questions Due: Friday, July 17, 2020 by 5:00 PM
Submission due date: Tuesday, August 11, 2020 at 2:30 PM
Submit to:
Attn: City Clerk
Sunny Isles Beach Government Center
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
City of Sunny Isles Beach |Request for Qualifications No. 20-07-01 2
TABLE OF CONTENTS
CONTENTS: PAGE #
Table of Contents………………………………………………………………………………….……..……….… Page 2
Legal Advertisement/Notice to Respondents……………………………………….……………………… Page 3
Instructions to Respondents / General Terms …………………………..……..….….… Section 1 Page 4
Special Terms & Conditions………………………………………………….…………………… Section 2 Page 9
Scope of Work / Technical Specifications……………………………………………………. Section 3 Page 19
Evaluation Process……………………………………………….………………………………….. Section 4 Page 27
Request for Qualification Format ……………………………………………….…………….… Section 5 Page 29
Respondents Submittal Form ……………………………………………….……….….…….… Section 6 Page 33
ATTACHMENTS
SF330
AFFIDAVITS
Non-Collusive Affidavit …..……………………………………………………………..………………………… Page 1 of 7
Public Entity Crimes…..……………………………………………………………..…………….….…………… Page 2 of 7
Equal Opportunity / Affirmative Action Statement……………..……………….………….………….. Page 4 of 7
Conflict of Interest Statement……………..……………….………….………………………………………. Page 5 of 7
Dispute Disclosure Form ……………..……………….………….…..……………….………….……………. Page 6 of 7
Anti-Kickback Affidavit …………..……………….………….…..……..……..………….………….………… Page 7 of 7
City of Sunny Isles Beach |Request for Qualifications No. 20-07-01 3
LEGAL ADVERTISEMENT
NOTICE TO RESPONDENTS
NOTICE IS HEREBY GIVEN that the City of Sunny Isles Beach is seeking sealed submittals for the
following work as specified.
Continuing Professional Consulting Services (CCNA)
The Specifications for this Request for Qualifications are available from DemandStar by calling (800) 711-
1712 or by accessing their website at www.demandstar.com. The Specifications may also be examined at
the City of Sunny Isles Beach – Office of the City Clerk. Firms who obtain the Specifications from sources
other than DemandStar or the City of Sunny Isles Beach are cautioned that their response package may
be incomplete. Addenda will be posted and disseminated by DemandStar at least five days prior to the
submittal date to all firms who are listed on the official list. The City may not accept incomplete submissions.
Sealed submittals will be received by the City Clerk no later than 2:30 PM on Tuesday, August 11, 2020
at the Sunny Isles Beach Government Center located at 18070 Collins Avenue, 4th floor, Sunny Isles Beach,
Florida, 33160. The City is under no obligation to return Submittals. Responses will be publicly opened and
firm names read aloud at that time.
The envelope containing the sealed RFQ must be clearly marked:
Continuing Contract for Professional (CCNA) for the City of Sunny Isles Beach
Request for Qualifications No. 20-07-01
OPENING DATE AND TIME: Tuesday, August 11, 2020 at 2:30 PM
The City reserves the right to reject any or all submittals, with or without cause, to waive technical errors
and informalities, and to accept the submittal determined to be in the best interest of the City and pursuant
to the requirements set forth in the Consultants’ Competitive Negotiation Act (“CCNA”),
Section 287.055, Florida Statutes.
All questions regarding this Request for Qualifications No. 20-07-01 shall be directed in writing to Mauricio
Betancur, CMC, City Clerk, Friday, July 24, 2020. Questions may be submitted via email to: MBetancur@sibfl.net
or via regular mail at: Mauricio Betancur, CMC, City Clerk, City of Sunny Isles Beach, 18070 Collins Avenue,
Sunny Isles Beach, FL 33160.
Mauricio Betancur, CMC, City Clerk
City of Sunny Isles Beach
City of Sunny Isles Beach |Request for Qualifications No. 20-07-01 4
SECTION 1
INSTRUCTIONS TO RESPONDENTS / GENERAL TERMS AND CONDITIONS
THESE INSTRUCTIONS ARE STANDARD FOR ALL REQUEST FOR QUALIFICATIONS ISSUED BY THE CITY OF SUNNY ISLES BEACH. THE CITY OF SUNNY ISLES BEACH MAY
DELETE, SUPERSEDE OR MODIFY ANY OF THESE STANDARD INSTRUCTIONS FOR A PARTICULAR CONTRACT BY INDICATING SUCH CHANGE IN SPECIAL INSTRUCTIONS TO
QUALIFERS. ANY AND ALL SPECIAL CONDITIONS THAT MAY VARY FROM THE GENERAL CONDITIONS SHALL HAVE PRECEDENCE. FIRM AGREES THAT THE PROVISIONS
INCLUDED WITHIN THIS RFQ SHALL PREVAIL OVER ANY CONFLICTING PROVISION WITHIN ANY STANDARD FORM CONTRACT OF THE QUALIFER REGARDLESS OF ANY
LANGUAGE IN QUALIFER’S CONTRACT TO THE CONTRARY.
1.1 CLARIFICATION/EXPLANATION/QUESTIONS:
Any questions concerning this Request for Qualifications or any
required need for clarification must be made to Mauricio Betancur,
CMC, City Clerk via email to: MBetancur@sibfl.net or via facsimile
(305) 792-1563 or via regular mail at: Mauricio Betancur, CMC, City
Clerk, City of Sunny Isles Beach, 18070 Collins Avenue, Sunny Isles
Beach, FL 33160. Such requests for clarification/explanation or
questions must be made in writing to Mauricio Betancur, CMC,
Deputy City Clerk, at least five (5) business days prior to the date of
the Bid opening. Interpretations or clarifications considered
necessary by the City will be issued by addenda and
posted/disseminated by DemandStar (www.demandstar.com) to all
parties listed on the official plan holders’ list as having received the
Request for Proposals documents. Only questions answered by
written addenda shall be binding. Oral interpretations or
clarifications shall be without legal effect. No plea of ignorance or
delay or required need of additional information shall exempt a
Respondent from submitting their submission on the required date
and time as publicly noted.
1.2 PLAN HOLDER’S LIST:
As a convenience to vendors, the City of Sunny Isles Beach has made
available via Internet lists of all plan holders for each Request for
Qualifications. The information is available on-line at
www.demandstar.com or by calling the Office of the City Clerk at
(305) 792-1703.
1.3 ADDENDA TO SPECIFICATIONS:
If any addenda are issued after the initial specifications are released,
the City will post and disseminate the addenda through DemandStar.
For those projects with separate plans, blue prints, or other materials
that cannot be accessed through the internet, the Office of the City
Clerk will make good faith effort to ensure that all registered firms
(those who have been registered as receiving qualifications) receive
the documents. It is the responsibility of the firm prior to the
submission of any Submittal to check the above website or contact
the Office of the City Clerk at (305) 792-1703 to verify any addenda
issued. The receipt of all addenda’s must be acknowledged
on the ACKNOWLEDGEMENT OF ADDENDA sheet.
1.4 SPECIAL ACCOMMODATIONS:
Any person requiring a special accommodation at a RFQ opening
because of a disability should call the Office of the City Clerk at (305)
792-1703 at lease five (5) days prior to the Pre-Qualifications
Conference or RFQ opening. If you are hearing or speech impaired,
please contact the Office of the City Clerk by calling the City of Sunny
Isles Beach using the Florida Relay Service which can be reached at
1(800) 955-8771 (TDD).
1.5 PUBLIC ENTITY CRIMES STATEMENT:
Pursuant to the provisions of paragraph (2) (a) of section 287.133,
Florida statutes -"a person or affiliate who has been placed on the
convicted vendor list following a conviction for a public entity crime
may not submit a submittal on a contract to provide any goods or
services to a public entity, may not submit a submittal on a contract
with a public entity for the construction or repair of a public Facility
or public work, may not submit submittals on leases of real property
to a public entity, may not be awarded to perform work as a
Contractor, supplier, sub-Contractor, or consultant under a contract
with any public entity, and may not transact business with any public
entity in excess of the threshold amount provided in section 287.107,
for category two for a period of 36 months from the date of being
placed on the convicted vendor list”.
1.6 RESPONDENT DEADLINE:
Package must be submitted no later than the time and date shown
within this document.
1.7 SEALED BID:
Intentionally Omitted
1.8 QUALIFICATION EXECUTION, SIGNATURES,
ERASURE/CORRECTION:
All submissions shall be signed in blue ink. All corrections made by
the firms prior to the opening must be initialed and dated by the
firms. No changes or corrections will be allowed after RFQ’s are
opened. Submissions must contain an original, manual signature of
an authorized representative of the company.
1.9 WITHDRAWAL OF SUBMISSIONS:
Qualified Firms may withdraw submissions only by written request
and shall forward the withdrawal request via “Certified U.S. Mail –
Return Receipt Requested” prior to opening time. Negligence on the
part of the Firm in preparing the document confers no right for the
withdrawal of the submission after it has been opened.
1.10 SUBMISSION OPENING:
Submissions will be opened publicly at the time and place stated in
the Notice to Qualifier. It is the responsibility of the Firm, to insure
that the submission reaches the Office of the City Clerk on or before
the closing hour and date stated on the Request for Qualifications.
After the submission opening, the names of the submitting Firms will
be made public for the information of firms and other interested
parties who may be present either in person or by representative.
Submissions that are received after the opening time will not be
considered and will not be returned.
1.11 EVALUATION OF SUBMISSIONS:
The City, at its sole discretion, reserves the right to inspect any/all
Firms facilities to determine their capability of meeting the
requirements for the Contract. Also, responsibility, and
responsiveness of the Firm, the financial position, experience,
staffing, equipment, materials, references, and past history of
service to the City and/or with other units of state, and/or local
governments in Florida, or comparable private entities, will be taken
into consideration in the Award of the Contract.
1.11.1 Hold Harmless: All Firm’s shall hold the City, it's
officials and employees harmless and covenant not to
sue the City, it's officials and employees in reference to
their decisions to reject, award, or not award a
submission, as applicable.
1.11.2 Cancellation: Failure on the part of the Firm to comply
with the conditions, specifications, requirements, and
terms as determined by the City, shall be just cause for
cancellation of the Award.
City of Sunny Isles Beach |Request for Qualifications No. 20-07-01 5
1.11.3 Disputes: If any dispute concerning a question of fact
arises under the Contract, other than termination for
default or convenience, the Contractor and the City
department responsible for the administration of the
Contract shall make a good faith effort to resolve the
dispute. If the dispute cannot be resolved by
agreement, then the department with the advice of the
City Attorney shall resolve the dispute and send a
written copy of its decision to the Contractor, which
shall be binding on both parties.
1.12 PERFORMANCE BOND:
Intentionally Omitted
1.13 PAYMENTS:
Payment will be made after commodities/services have been
received, accepted, and properly invoiced as indicated in the contract
and/or purchase order. The City holds a firm stance on our standard
NET 30 payment terms and the responding firm shall understand and
accepts this. All invoices must bear the purchase order number.
1.14 BRAND NAMES:
Intentionally Omitted
1.15 MATERIAL:
Intentionally Omitted
1.16 SAMPLES:
Intentionally Omitted
1.17 QUANTITY GUARANTY:
Intentionally Omitted
1.18 GOVERNMENTAL RESTRICTIONS ON MATERIALS:
Intentionally Omitted
1.19 SAFETY STANDARDS:
Intentionally Omitted
1.20 WARRANTIES:
Intentionally Omitted.
1.21 COPYRIGHTS/PATENT RIGHTS:
Intentionally Omitted
1.22 LOCAL BUSINESS TAX (OCCUPATIONAL LICENSE
REGISTRATION):
The firm shall be responsible for obtaining and maintaining
throughout the contract period his or her city and county local
business tax receipts. Each Firm submitting a submittal on this
Request for Qualifications shall include a copy of the company’s local
business tax/occupational license(s) with the qualifiers response.
For information specific to City of Sunny Isles Beach local business
tax/occupational licenses, please call Code Enforcement & Licensing
at (305) 792-1705. If the contractor is operating under a fictitious
name as defined in Section 865.059, Florida Statutes, proof of
current registration with the Florida Secretary of State shall be
submitted. A business formed by an attorney actively licensed to
practice law in this state, by a person actively licensed by the
Department of Business and Professional Regulations or the
Department of Health for the purpose of practicing his or her licensed
profession, or by any corporation, partnership, or other commercial
entity that is actively organized or registered with the Department of
State shall submit a copy of the current licensing from the
appropriate agency and/or proof of current active status with the
Division of Corporations of the State of Florida.
1.23 LIABILITY, INSURANCE, PERMITS AND LICENSES:
Firms shall assume the full duty, obligation, and expense of obtaining
all necessary licenses, permits, inspections, and insurance required.
The Firm shall be liable for any damages or loss to the City
occasioned by negligence of the Firm (or their agent) or any person
the Firm has designated in the completion of their contract as a result
of the submission. Firm shall be required to furnish a copy of all
licenses, certificates of competency or other licensor requirements
necessary to practice their profession as required by Florida State
Statute, Miami-Dade County, and City of Sunny Isles Beach Code.
Firm shall include current Miami-Dade County Certificates of
Competency. These documents shall be furnished to the City along
with the Firms response. Failure to furnish these documents or to
have required licensor will be grounds for rejecting the submission.
1.24 CERTIFICATE (S) OF INSURANCE:
Firm shall furnish to the Office of the City Clerk, City of Sunny Isles
Beach, 18070 Collins Avenue, Sunny Isles Beach, Florida 33160,
certificate(s) of insurance which indicate that insurance coverage has
been obtained from an insurance company authorized to do business
in the State of Florida or otherwise secured in a manner satisfactory
to the City, for those coverage types and amounts listed in this
document, in an amount equal to 100% of the requirements and
shall be presented to the City prior to issuance of any Contract(s) or
Award(s) Document(s). The City of Sunny Isles Beach shall be
named as "additional insured" with respect to this coverage.
The required certificates of insurance shall not only name the types
of policies provided, but shall also refer specifically to this and
section. At the time of Firms submission the Firm must submit
certificates of insurance as outlined in the General Conditions
section. All required insurances shall name the City of Sunny Isles
Beach as additional insured and such insurance shall be issued by
companies authorized to issue insurance in the State of Florida. It
shall be the responsibility of the Firm and insurer to notify the City
Manager of the City of Sunny Isles Beach of cancellation, lapse, or
material modification of any insurance policies insuring the Firms,
which relate to the activities of such vendor and the City of Sunny
Isles Beach. Such notification shall be in writing, and shall be
submitted to the City finance support service director thirty (30) days
prior to cancellation of such policies. This requirement shall be
reflected on the certificate of insurance. Failure to fully and
satisfactorily comply with the city's insurance and bonding
requirements set forth herein will authorize the City Manager to
implement a rescission of the Bid award without further City
Commission action. The Firm hereby holds the City harmless and
agrees to indemnify City and covenants not to sue the City by virtue
of such rescission.
1.25 ASSIGNMENT:
The Firm shall not transfer or assign the performance required by
this RFQ without the prior written consent of the City Manager. Any
award issued pursuant to the Request for Qualifications and monies,
which may be due hereunder, are not assignable except with prior
written approval of the City Manager. Further, in the event that the
majority ownership or control of the Firm changes hands subsequent
to the award of this contract, Firm shall promptly notify City in writing
(via United States Postal Service – Certified Mail, Return Receipt
Requested) of such change in ownership or control at least thirty
(30) days prior to such change and City shall have the right to
terminate the contract upon sixty (60) days written notice, at City’s
sole discretion.
1.26 HOLD HARMLESS/INDEMNIFICATION:
The Firm shall indemnify, hold harmless, and defend the City of
Sunny Isles Beach, it's officers, agents and employees from and
against any claims, demands or causes of action of whatsoever kind
or nature arising out of error, omission, negligent act, conduct, or
misconduct of the Contractor, their agents, servants or employees in
the provision of goods or the performance of services pursuant to
this RFQ and / or from any procurement decision of the City including
without limitation, awarding the Contract to the Firm.
City of Sunny Isles Beach |Request for Qualifications No. 20-07-01 6
1.27 NON-CONFORMANCE TO CONTRACT:
Intentionally Omitted
1.28 DEFAULT PROVISION:
In case of default by the Firm, the City of Sunny Isles Beach may
procure the articles or services from other sources and hold the Firms
responsible for any excess costs occasioned or incurred thereby.
1.29 SECONDARY/OTHER FIRMS:
Intentionally Omitted.
1.30 DEFINITIONS:
Wherever used in these General Conditions or in the other Contract
Documents, the following terms shall have the meaning indicated
which shall be applicable to both the singular and plural thereof:
Acceptance: Acceptance by the City of the Work as
being fully complete in accordance with
the Contract Documents subject to
waiver of claims.
Agreement: The written Agreement between the City
and the Contractor covering the Work to
be performed, which includes the
Contract Documents.
Addenda: Written or graphic instruments issued
prior to the Bid Opening, which modify or
interpret the Contract Documents,
Drawings and Specifications, by addition,
deletions, clarifications or corrections.
Approved: Means approved by the City.
Firm: Any person or corporation submitting a
package for RFQ Work.
Bonds: Bid, performance bond and other
instruments of security, furnished by the
Contractor and their surety in accordance
with the Contract Documents and in
accordance with the law of the State of
Florida.
Change Order: A written order to the Contractor signed
by the City authorizing an addition,
deletion or revision in the Work, or an
adjustment in the Contract Price or the
Contract Time issued after execution of
the Agreement.
City: City of Sunny Isles Beach, 18070 Collins
Avenue, Sunny Isles Beach, Florida
33160.
Contract Documents: Contract Documents shall include,
Instructions to Firms, Contractor's Bid,
the Bonds, the Notice of Award, the
Agreement between the City and
Contractor as well as any addenda
thereto, these General Conditions,
Special Conditions, the Technical
Specifications, Drawings and
Modifications, Notice to Proceed,
Request for Qualifications, Insurance
Certificates, Change Orders and
Acknowledgment of Conformance with
the City of Sunny Isles Beach.
Contract Price: The total monies payable to the
Contractor under the Contract
Documents.
Contract Time: The number of calendar days stated in
the Agreement for the completion of the
Work.
Contracting Officer: The individual who is authorized to sign
the contract documents on behalf of the
City’s governing body.
Contractor: The person, firm or corporation with
whom the City has executed this
Agreement.
Day: A calendar day of twenty-four hours
measured from midnight to the next
midnight.
Field Order: A written order issued by the City which
clarifies or interprets the Contract
Documents or orders minor changes in
the Work.
Modification: Modification means any one of the
following: (a) a written amendment of
the Contract Documents signed by both
parties, (b) a Change Order, (c) a written
clarification or interpretation if issued by
the City, or (d) a written order for minor
change or alteration in the Work issued
by the City. A modification may only be
issued after execution of the Agreement.
Notice of Award: The written notice by City to the apparent
successful Firms stating that upon
compliance with the conditions precedent
to be fulfilled by him within the time
specified, City will execute and deliver
the Agreement to him.
Samples: Physical examples which illustrate
materials, equipment or workmanship
and establish standards by which the
Work will be judged.
Specifications: Those portions of the Contract
Documents consisting of written
technical descriptions of materials,
equipment, construction systems,
standards and workmanship as applied to
the Work.
Statement of Services: The form furnished by the City which is
to be used by the Contractor in
requesting progress payments.
Supplier: Any person or organization that supplies
materials or equipment for the Work,
including that fabricated to a special
design, but who does not perform labor
at the site.
Work: Any and all obligations, duties and
responsibilities necessary to the
successful completion of the Project
assigned to or undertaken by Contractor
under the Contract Documents, including
all labor, materials, equipment and other
incidentals, and the furnishing thereof.
Written Notice: The term “Notice” as used herein shall
mean and include all written notices,
demands, instructions, claims, approvals
and disapprovals required to obtain
compliance with Contract requirements.
Written notice shall be deemed to have
been duly served if delivered in person to
the individual or to a member of the firm
City of Sunny Isles Beach |Request for Qualifications No. 20-07-01 7
or to an officer of the corporation for
whom it is intended, or to an authorized
representative or such individual, firm, or
corporation, or if delivered at or sent by
registered mail to the last business
address known to them who gives the
notice. Unless otherwise stated in
writing, any notice to or demand upon
the City under this Contract shall be
delivered to the City.
1.31 REQUEST FOR QUALIFICATION AWARD:
The City reserves the right to reject any and all submissions at its
sole discretion. The City shall award contract after the City performs
all necessary searches, inquiries, exploration, and analysis of the
submissions. The award of the contract shall be done in accordance
with the Consultants’ Competitive Negotiation Act (“CCNA”), Section
287.055, Florida Statutes. No Notice of Award will be given until the
City has concluded any investigation(s) as they deem necessary to
establish the Firm’s capability to perform the Services as described
in this RFQ as substantiated by the required professional experience,
client references, technical knowledge and qualifications; and
sufficient labor and equipment to comply with the City’s established
standards, as well as the financial capability of the Firms to perform
the Work in accordance with the Contract Documents to the
satisfaction of the City within the time prescribed. The City reserves
the right to reject the submissions of any Firms on the basis of these
queries and investigations and to reject those who do not meet the
City’s satisfaction. When analyzing submissions, the City will take into
consideration client references, past work experience and work
product, proven ability to satisfactorily perform. If the Contract is
awarded, the City will issue the Notice of Award and give the
successful Firm a Contract for execution within ninety (90) days after
opening of submissions.
1.32 EXECUTION OF AGREEMENT:
At least four counterparts of the Agreement, the Certificates of
Insurance and such other Documents as required by the Contract
Documents shall be executed and delivered by the Firm to the City
within ten (10) calendar days of receipt of the Notice of Award.
1.33 LAWS AND REGULATIONS:
The Firm will give all notices and comply with all laws, ordinances,
rules and regulations applicable to the Work. If the Firm observes
that the Specifications are at variance therewith, they will give the
City prompt written notice thereof, and any necessary changes shall
be adjusted by an appropriate modification. If the Firm performs
any Work knowing it to be contrary to such laws, ordinances, rules
and regulations, and without such notice to the City, they will bear
all costs arising wherefrom.
1.34 TAXES:
The City of Sunny Isles Beach is exempt from sales tax imposed by
the State and/or Federal Government. Florida Sales Tax Exemption
No. 23-00-477131-54C appears on each purchase order. Exemption
certificates are available upon request.
1.35 DUTY TO DEFEND, INDEMNIFY AND SAVE HARMLESS:
In consideration of the separate sum of twenty-five dollars ($25.00)
and other valuable consideration, the Firm shall defend, indemnify
and hold harmless the City, its officers, agents and employees, from
or on account of any injuries or damages, received or sustained by
any person or persons during or on account of any operations
connected with the Work described in the Contract Documents, or
by or in consequence of any negligence in connection with the same;
or by use of any improper materials or by or on account of any act
or omission of the said Firm, agents, servants or employees. The
Firm will defend, indemnify and hold harmless the City and their
agents or employees from and against all claims, damages, losses
and expenses including attorneys' fees arising out of or resulting
from the performance of the Work, provided that any such claim
damage, loss or expense (a) is attributable to bodily injury, sickness,
disease or death, or to injury to or destruction of tangible property
(other than Work itself) including the loss of use resulting wherefrom
and (b) is caused in whole or in part by any negligent act or omission
of the Firm or anyone directly or indirectly employed by any of them
or anyone for whose acts any of them may be liable, regardless of
whether or not it is caused by a party indemnified hereunder. In the
event that a court of competent jurisdiction determines that Sec.
725.06 (2), F.S. is applicable to this Work, then in lieu of the above
provisions of this section the parties agree that Firm shall indemnify,
defend and hold harmless the City, their officers and employees, to
the fullest extent authorized by Sec. 725.06 (2) F.S., which statutory
provisions shall be deemed to be incorporated herein by reference
as if fully set forth herein. In the event that any action or proceeding
is brought against City by reason of any such claim or demand, Firm,
upon written notice from City shall defend such action or proceeding
by counsel satisfactory to City. The indemnification provided above
shall obligate Firm to defend at its own expense or to provide for
such defense, at City’s option, any and all claims of liability and all
suits and actions of every name and description that may be brought
against City, excluding only those which allege that the injuries arose
out of the sole negligence of City, which may result from the
operations and activities under this Contract whether the Work be
performed by Firm or by anyone directly or indirectly employed by
either.
1.36 DECISIONS ON DISAGREEMENTS:
The City will be the initial interpreter of the Technical Specifications.
1.37 CITY MAY TERMINATE:
If the Firm is adjudged bankrupt or insolvent, or if they make a
general assignment for the benefit of their creditors, or if a trustee
or receiver is appointed for the Firm or for any of their property, or
if they file a petition to take advantage of any debtor’s act, or to
reorganize under bankruptcy or similar laws, or if they fail to supply
sufficient skilled workmen or equipment, or if they disregard laws,
ordinances, rules, regulations or orders of any public body having
jurisdiction, or if they disregard the authority of the City, of if they
otherwise violate any provision of, the Contract Documents, then the
City may, without prejudice to any other right or remedy and after
giving the Firm ten (10) days written notice and terminate the
services of the Firm if they fail to cure the noted violations within this
day cure period. In such case the Firm shall only be paid for Work
satisfactorily performed up to the effective date of termination.
1.37.1 Where the Firm’s services have been so terminated by
the City said termination should not affect any rights of
the City against the Firm then existing or which may
thereafter accrue. Any retention or payment of
moneys by the City due the Firm will not release the
Firm from liability.
1.37.2 Upon ten (10) days written notice to the Firm, the City
may, without cause and without prejudice to any other
right or remedy, elect to terminate the Agreement
without cause. In such case, the Firm shall be paid for
all Work satisfactorily performed and accepted by the
City as of the effective date of the termination. No
payment shall be made for lost profit or any other
consequential damages for Work that has not been
performed regardless of whether Firm is terminated
with or without cause.
1.38 MISCELLANEOUS:
Firm acknowledge the following miscellaneous conditions:
1.38.1 Whenever any provision of the Contract Documents
requires the giving of written notice it shall be deemed
to have been validly given if delivered in person to the
individual or to a member of the firm or to an officer of
the corporation for whom it is intended, or if delivered
at or sent by registered or certified mail, postage
prepaid, to the last business address known to them
who gives the notice.
City of Sunny Isles Beach |Request for Qualifications No. 20-07-01 8
1.38.2 The Contract Documents shall remain the property of
the City. The Firm shall have the right to keep one
record set of the Contract Documents upon completion
of the Project.
1.38.3 The duties and obligations imposed by these General
Conditions, Special Conditions and Supplemental
Conditions and the rights and remedies available
hereunder, and, in particular but without limitation, the
warranties, guarantees and obligations imposed upon
Firm and those in the Special Conditions and the rights
and remedies available to the City, shall be in addition
to, and shall not be construed in any way as a limitation
of, any rights and remedies available by law, by special
guarantee or by other provisions of the Contract
Documents.
1.38.4 Should the City or the Firm suffer injury or damage to
its person or property because of any error, omission,
or act of the other or of any of their employees or
agents or others for whose acts they are legally liable,
claim shall be made in writing to the other party within
a reasonable time of the first observance of such injury
or damage.
1.39 WAIVER OF JURY TRIAL:
City and Firm knowingly, irrevocably voluntarily and intentionally
waive any right either may have to a trial by jury in State or Federal
Court proceedings in respect to any action, proceeding, lawsuit or
counterclaim based upon the Contract Documents or the
performance of the Work there under.
1.40 GOVERNING LAW:
The Contract shall be construed in accordance with and governed by
the law of the State of Florida.
1.41 VENUE:
Venue of any action to enforce the Contract Documents shall be in
Miami-Dade County, Florida.
1.42 PROJECT RECORDS:
City shall have right to inspect and copy during regular business
hours at City’s expense, the books and records and accounts of Firm
which relate in any way to the Work, and to any claim for additional
compensation made by Firm, and to conduct an audit of the financial
and accounting records of Firm which relate to the Work. Firm shall
retain and make available to City all such books and records and
accounts, financial or otherwise, which relate to the Work and to any
claim for a period of three years following final completion of the
Work. During the Work and the three-year period following final
completion of the Work, Firm shall provide City access to its books
and records upon five days written notice.
1.43 SEVERABILITY:
If any provision of the Contract or the application thereof to any
person or situation shall to any extent, be held invalid or
unenforceable, the remainder of the Contract, and the application of
such provisions to persons or situations other than those as to which
it shall have been held invalid or unenforceable shall not be affected
thereby, and shall continue in full force and effect, and be enforced
to the fullest extent permitted by law.
1.44 INDEPENDENT FIRM:
The Firm is an independent contractor under the Contract. Services
provided by the Firm shall be by employees of the Firm and subject
to supervision by the Firm, and not as officers, employees, or agents
of the City. Personnel policies, tax responsibilities, social security
and health insurance, employee benefits, purchasing policies and
other similar administrative procedures, applicable to services
rendered under the Contract shall be those of the Firm.
End of Section
City of Sunny Isles Beach |Request for Qualifications No. 20-07-01 9
Section 2
Special Terms and Conditions
2.1 PURPOSE FOR REQUEST FOR QUALIFICATION:
The City of Sunny Isles Beach, Florida, (the “City”) a municipality located in Miami-Dade
County, Florida, seeks to secure qualified and experienced Professional Consulting firms
(the “firm” and/or “Consultant”) to submit statements of qualifications to provide services
as required under a non-exclusive continuing services contract for the following;
Architectural, Civil Engineering, Electrical Engineering, Structural Engineering,
Geotechnical, Surveying and mapping, Environmental and Construction Engineering and
Inspection (CEI). Firms may submit qualification packages for one or multiple disciplines.
The City does not guarantee to interested consultants that they will receive work if
awarded a continuing contract for consulting services. Professional services awarded
through this RFQ will be for projects that do not exceed $4,000,000 in basic construction
cost and for study activity if the fee for professional services for each individual study does
not exceed $500,000. The City, on an as needed basis, will periodically issue specific
projects and assignments to the retained Consultant(s). The selected firm(s) shall
demonstrate specific experience and capabilities and must have personnel qualified
through education and experience in the specified discipline(s).
The qualifications and selection of consultants shall be in accordance with
Florida Statutes Section 287.055; Continuing Contract. The selected consultants
must be currently licensed to practice in the State of Florida, as required by law.
2.2 PRE-SUBMITTAL CONFERENCE
Intentionally Omitted
2.3 EXECUTION CONTRACT
This contract will commence upon execution by both parties which shall be the effective
date succeeding approval of the contract by the City Commission, or City Manager, unless
otherwise stipulated in the Notice of Award letter. The contract shall be contingent upon
the completion and submittal of all required documents. This contract shall remain in
effect until the completion of services, provided that the services rendered by Firm during
the contract period are satisfactory and that City funding is available as appropriated on
an annual basis. However, in the event funding is not appropriated on an annual basis
during any particular year within the contract period, the contract may be canceled upon
City of Sunny Isles Beach |Request for Qualifications No. 20-07-01 10
thirty (30) days written notice to Firm. In such an event, the City shall only be responsible
for the reasonable value of services performed prior to the effective date of termination.
2.4 TERM OF CONTRACT
The City anticipates awarding multiple continuing contract(s). The contract term will
continue for a period of five (5) years upon execution of the contract by both parties.
2.4.1 CONTRACT EXTENSION
In the event services are scheduled to end because of the expiration of the
contract, the firm shall continue the service upon the request of the City Manager,
solely for the purpose and to the extent necessary to complete any unfinished
tasks. Task orders issued during the contract term and not completed within that
time five (5) year period shall be completed by the Consultant within the time
specified in the task order. Each Task Order may provide that the successful
FIRM(s) is to achieve final completion within an agreed time period determined
and agreed upon by both parties from the date appearing in the Notice to Proceed
form for the specified Project. Therefore, the FIRM agrees to begin each Project
in conformity with the provisions set forth in the Task Order and to perform it with
all due diligence, so as to complete the entire work and Project by the time limits
set forth in the agreed Project Schedule for the specified Project. As to such a Task
Order that has deadlines, time will be of the essence unless stated otherwise. The
firm shall be compensated for the service at the rate in effect when this extension
clause is invoked by the City.
Upon ten (10) Calendar Days written notice to Firm, City may, without cause and
without prejudice to any other right or remedy, terminate the Agreement for City’s
convenience whenever City determines. Where the Agreement is terminated for
the convenience of City, the notice of termination to Firm must state that the
Contract is being terminated for the convenience of City, the effective date of the
termination and the extent of termination. Services will be paid for through date
of termination, and this shall mean payment for all completed tasks and payment
for uncompleted tasks based upon the percentage of completion of such
uncompleted tasks. Firm shall not be paid on account if loss of anticipated profits
or revenues or other economic loss arising out of or resulting from such
termination.
City of Sunny Isles Beach |Request for Qualifications No. 20-07-01 11
2.5 METHOD OF AWARD
The City intends to pre-qualify multiple firms for each professional service category. No
guarantee is expressed or implied as to the total services to be contracted under this RFQ.
Pre-qualification award does not guarantee any future project to be awarded.
In the event a firm is selected for a specific project, the selected firm will be required to
negotiate and execute an agreement with the City, which may require City Commission
approval by Resolution.
City reserves the right to reject the Sealed Response of any firm if City believes that it
would not be in its best interest of to make an award to that FIRM, whether because the
sealed response is not responsive, the firm is unqualified, of doubtful financial ability, or
fails to meet any other pertinent criteria established by City within the Statement of Work.
Additional information referenced in Section 4.
2.6 MINIMUM QUALIFICATIONS
Per Florida Statute 287.055, in determining whether a firm is qualified, the agency shall
consider such factors as the ability of professional personnel; whether a firm is a certified
minority business enterprise; past performance; willingness to meet time and budget
requirements; location; recent, current, and projected workloads of the firms; and the
volume of work previously awarded to each firm by the agency, with the object of effecting
an equitable distribution of contracts among qualified firms, provided such distribution
does not violate the principle of selection of the most highly qualified firms. The agency
may request, accept, and consider proposals for the compensation to be paid under the
contract only during competitive negotiations.
The successful firm must have a minimum of five (5) years business experience in their
respective discipline(s). To be eligible to respond to this Solicitation, the Respondent must
demonstrate that the firm has sufficient capabilities, resources and experience to provide
the Services under this Solicitation. Any Respondent that fails to meet all the following
minimum qualification requirements may be rejected as “NON-RESPONSIVE”. Those
qualifications are as follows:
2.6.1 LICENSING REQUIREMENTS
In order to be considered a responsible and responsive Firm for the scope of work set
forth, the firm shall possess at minimum one of the following licenses, depending on the
discipline specific category the firm is applying for; to be included in their Proposal:
City of Sunny Isles Beach |Request for Qualifications No. 20-07-01 12
• State of Florida Professional Engineer’s license
• State of Florida Architect’s license
• State of Florida Registered Landscape Architect license
• Certification from the American Institute of Certified Planners (AICP).
• At a minimum, Respondents must have at least one (1) team member accredited
in the United States Green Building Council Leadership in Energy and
Environmental Design (LEED).
• Testing laboratories must be certified by the Construction Materials Engineering
Council (CMEC) and adhere to the American Concrete Institute (ACI) and the
American Society for Testing and Material (ASTM) specifications.
• The successful firms must be properly registered and in compliance with the
State of Florida in addition to being licensed and registered with the Department
of Business and Professional Regulation to practice their profession in the State of
Florida.
2.7 PERFORMANCE AND PAYMENT BOND
Intentionally Omitted
2.8 BID BOND
Intentionally Omitted
2.9 DELIVERY
Intentionally Omitted
2.10 INSURANCE
Upon City’s notification, the Firm shall furnish to the City, Certificates of Insurance that
indicate that insurance coverage has been obtained, which meet the requirements as
outlined below:
2.10.1 Comprehensive General Liability Insurance
Contractor shall be required to purchase, maintain, and keep in full force, effect,
and good standing, Comprehensive General Liability with primary limits of One
Million Dollars ($1,000,000) per occurrence and Two Million Dollars ($2,000,000)
aggregate during the initial and any renewal term of this Agreement. Coverage
City of Sunny Isles Beach |Request for Qualifications No. 20-07-01 13
must be afforded on a form no more restrictive than the latest edition of the
Comprehensive General Liability policy, without restrictive endorsements, as filed
by the Insurance Services Office, and must include:
• Premises and Ongoing Completed Operations – on a primary and non-
contributory basis including waiver of subrogation on behalf of the City of
Sunny Isles Beach.
• Independent Contractors
• Broad Form Property Damage
• Broad Form Contractual Coverage applicable to this specific Contract,
including any hold
• Harmless and/or indemnification agreement.
• Personal Injury Coverage with Employee and Contractual Exclusions
removed, with minimum limits of coverage equal to those required for
Bodily Injury Liability and Property Damage Liability.
2.10.2 Umbrella Insurance
Contractor shall be required to purchase, maintain, and keep in full force, effect,
and good standing, Umbrella Liability Insurance above the primary commercial
general liability, automobile liability, and employers' liability policies required
herein. The limit shall not be less than One Million Dollars ($1,000,000.00) each
occurrence and annual aggregate per occurrence during the initial and any renewal
term of this Agreement.
2.10.3 Worker’s Compensation Insurance
Worker's Compensation Insurance for statutory obligations imposed by Worker's
Compensation or Occupational Disease Laws, including, where applicable, the United
States Longshoremen's and Harbor Worker's Act, the Federal Employers’ Liability Act
and the Homes Act. Employer's Liability Insurance shall be provided with a minimum
of One Million Dollars ($1,000,000.00) per accident. Contractor agrees to be
responsible for the employment, conduct and control of its employees and for any
injury sustained by such employees in the course of their employment.
2.10.4 Professional Liability Insurance
Professional Liability Insurance including Errors and Omissions with minimum limits
of One Million Dollars ($1,000,000.00) per occurrence.
2.10.5 Cancellation and Re-Insurance
City of Sunny Isles Beach |Request for Qualifications No. 20-07-01 14
If any insurance should be cancelled or changed by the insurance company or
should any insurance expire during the period of this contract, the Firm shall be
responsible for securing other acceptable insurance to provide the coverage
specified in this section to maintain coverage during the life of this Contract. All
deductibles must be declared by the Firm and must be approved by the City. At
the option of the City, either the Firm shall eliminate or reduce such deductible or
the Firm shall procure a Bond, in a form satisfactory to the City, covering the same.
2.10.6 Errors and Omissions Liability
Errors and Omissions Liability insurance with minimum coverage limits of
$1,000,000.00 each occurrence. Consultant acknowledges that the City is relying
on the competence of the Consultant to design the project to meet its functional
intent. If it is determined during construction of the project that changes must be
made due to Consultant's negligent errors and omissions, Consultant shall
promptly rectify them at no cost to City and shall be responsible for additional
costs, if any, of the project to the proportional extent caused by such negligent
errors or omissions.
2.10.7 General
City reserves the right to review and revise any insurance requirements at the time
of renewal or amendment of any Contract the parties enter into, including, but not
limited to, deductibles, limits, coverage, and endorsements based on insurance
market conditions affecting the availability or affordability of coverage, or changes
in the scope of work or specifications that affect the applicability of coverage. If
Consultant uses a subconsultant, Consultant shall ensure that subconsultant
names City as an additionally insured.
NOTE: THE CITY OF SUNNY ISLES BEACH, CONTRACT NUMBER AND TITLE
MUST APPEAR ON EACH CERTIFICATE OF INSURANCE. THE CITY OF SUNNY
ISLES BEACH MUST BE SHOWN AS AN ADDITIONAL INSURED WITH RESPECT
TO THIS COVERAGE. THE COI MUST REMAIN ACTIVE DURING THE TERM OF
THE CONTRACT.
2.11 NO CONTINGENT FEES
Florida Statute 287.055(6)(a) requires the following statement, duly signed and
notarized, be included in each submittal:
“The respondent warrants that he or she has not employed or retained any company or
person, other than a bona fide employee working solely for the respondent to solicit or
City of Sunny Isles Beach |Request for Qualifications No. 20-07-01 15
secure this agreement and that he or she has not paid or agreed to pay any person,
company, corporation, individual or firm, other than a bona fide employee working solely
for the respondent, any fee, commission or percentage, gift or other consideration
contingent upon or resulting from award or making of this agreement.”
By signing and submitting its Proposal the Proposer hereby certifies that it is in
compliance with Florida Statute 287.055(6)(a) regarding contingent fees.
2.12 FEDERAL AND STATE REGULATIONS
The successful Firm shall comply with all federal, state and local rules and regulations,
and any other laws that would apply to operating a similar type of business.
The selected firm(s) will be responsible for obtaining all Federal, State and local permits
and / or approvals from Miami-Dade Water and Sewer, DERM, Environmental, HRS, Miami-
Dade Public Works, South Florida Water Management District (SFWMD) the Florida
Department of Transportation (FDOT) as necessary and all City of Sunny Isles Beach
Building Department permits necessary for the construction of the projects. Firms may
also be required to provide consulting services to the City on various matters which do
not result in drawings, specifications or construction documents.
2.13 BASIS OF COMPENSATION
NO SCHEDULE OF FEES SHALL BE SUBMITTED WITH THIS RFQ SUBMITTAL.
If firm is awarded a Notice to Proceed and/or a Purchase Order, the Consultants agrees
to perform the Professional Services for either:
The Hourly Labor Rate as set forth, with a negotiated upset limit. The Consultant shall be
entitled to receive reimbursement for expenses at the Consultant’s exact cost, which the
allowed costs have been included in Firm’s fee proposal for each project and approved by
the City; or,
A negotiated lump sum fee based on the rates set forth plus approved Reimbursable
Expenses. Approved Reimbursable Expenses shall be paid to the Firm at exact cost, and
upon proof of payment by Firm. Anticipated Reimbursable Expenses shall be included with
Firm original fee proposal.
Firm agrees to keep, furnish, and support statements with copies of invoices, statements
of times expended, and other supporting documentation as the City may require.
Statements for fees based on Hourly Rates will be rendered monthly as the work
progresses or as otherwise agreed upon. Reimbursable expenses will be invoiced monthly
City of Sunny Isles Beach |Request for Qualifications No. 20-07-01 16
at cost, as the work progresses, or as otherwise agreed upon. Such documentation and
records will be available at all reasonable times for examination and audit by the City.
Incomplete or incorrect entries in such books and records shall be immediately corrected
or completed upon being called to the attention of the Firm. Said books and records for
each project shall be kept for a period of five years after the completion of all work to be
performed on such project, pursuant to the agreement.
2.14 Payment
The City will make monthly payments to the Firm based on the percentage of completion
of consultant's work, or as otherwise agreed upon. The invoice shall include the following
information:
a) Invoice number for the Project, Name of Project, and date;
b) The Firm’s lump sum or negotiated upset limit fee;
c) Percent of work completed, or employees name, titles, direct labor rates, and multiplier;
d) Amount earned;
e) Amount previously billed;
f) Amount due this invoice;
g) Retention, if applicable;
h) Balance remaining;
i) Attached list of reimbursable with appropriate receipts;
j) Summary of work done this billing period.
When the Project involves bidding and construction or demolition, the Project, and
subsequent payments shall be divided into a minimum of three components -Design,
Bidding, and Construction.
Invoices should be e-mailed to AccountsPayable@sibfl.net.
2.15 USE OF SUB-CONSULTANT(S)
If one or more sub-consultant are to be used, the sub-consultant must be clearly
identified and noted in the submittal when it is submitted. The City must approve any
changes in the use of sub-consultant(s) in advance and in writing. No such approval will
be construed as making the City a party to such subcontract, or subjecting the City to
liability of any kind to any sub-consultant. No subcontractor will under any circumstances
relieve the Respondent of its liability and obligation under any resulting contract.
Subcontractor is subject to the same contractual conditions as is the Respondent. The
successful firm shall be responsible for all payments to any sub-consultants and shall
maintain responsibility for all work related to the Project.
City of Sunny Isles Beach |Request for Qualifications No. 20-07-01 17
2.16 NON EXCLUSIVE CONTRACT
Firm agrees and understands that the Agreement shall not be construed as an exclusive
arrangement and further agrees that the City may, at any time, secure similar or identical
services from another supplier at the City’s sole option.
2.17 EXCEPTIONS TO RFQ
Firms must clearly indicate any exceptions they wish to take to any of the terms in this
RFQ, and outline what alternative is being offered. The City, after completing evaluations,
may accept or reject the exceptions. In cases in which exceptions are rejected, the City
may require the consultant to furnish the services or goods originally described, or
negotiate an alternative acceptable to the City.
2.18 CLARIFICATIONS / DISCUSSIONS
The City may request additional information or clarification from any of the respondents
after review of the proposals received for the sole purpose of elimination minor
irregularities, informalities, or apparent clerical mistakes in the proposal. Clarification does
not give respondent an opportunity to revise or modify its proposal, except to the extent
that correction of apparent clerical mistakes results in a revision. After the initial receipt
of proposals, the City reserves the right to conduct discussions with those respondent’s
whose proposals are determined to be reasonably susceptible of being selected for award.
2.19 PROPRIETARY RIGHTS
A. The Consultant hereby acknowledges and agrees that the City retains all rights, title
and interests in and to all materials, data, documentation and copies thereof furnished by
the City to the Consultant hereunder or furnished by the Consultant to the City and/or
created by the Consultant for delivery to the City, even if unfinished or in process, as a
result of the Services the Consultant performs in connection with the Agreement, including
all copyright and other proprietary rights therein, which the Consultant as well as its
employees, agents, sub-consultants and suppliers may use only in connection with the
performance of Services under the Agreement. The Consultant shall not, without the prior
written consent of the City, use such documentation on any other project in which the
Consultant or its employees, agents, sub-consultants or suppliers are or may become
engaged. Submission or distribution by the Consultant to meet official regulatory
requirements or for other purposes in connection with the performance of Services under
the Agreement shall not be construed as publication in derogation of the City's copyrights
or other proprietary rights.
B. All rights, title and interest in and to certain inventions, ideas, designs and methods,
City of Sunny Isles Beach |Request for Qualifications No. 20-07-01 18
specifications and other documentation related thereto developed by the Consultant and
its sub-consultants specifically for the City, hereinafter referred to as "Developed Works"
shall become the property of the City.
2.20 PROHIBITION AGAINST CONTRACTING WITH SCRUTINIZED COMPANIES
Pursuant to Florida Statutes Section 217.135, contracting with any entity that is listed on
the Scrutinized Companies that Boycott Israel List or that is engaged in the boycott of
Israel is prohibited. Contractors must certify that the company is not participating in a
boycott of Israel. Any contract for goods or services of One Million Dollars ($1,000,000)
or more shall be terminated at the City’s option if it is discovered that the entity submitted
false documents of certification, is listed on the Scrutinized Companies with Activities in
Sudan List, the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector
List, or has been engaged in business operations in Cuba or Syria after July 1, 2018. Any
contract entered into or renewed after July 1, 2018 shall be terminated at the City’s option
if the company is listed on the Scrutinized Companies that Boycott Israel List or engaged
in the boycott of Israel.
Contractors must submit the certification that is attached to this agreement. Submitting a
false certification shall be deemed a material breach of contract. The City shall provide
notice, in writing, to the Contractor of the City’s determination concerning the false
certification. The Contractor shall have ninety (90) days following receipt of the notice to
respond in writing and demonstrate that the determination was in error. If the Contractor
does not demonstrate that the City’s determination of false certification was made in error,
then the City shall have the right to terminate the contract and seek civil remedies
pursuant to Florida Statute Section 215.135.
2.21 PUBLIC RECORDS
IF THE SUCCESSFUL PROPOSER HAS QUESTIONS REGARDING
THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO
THE SUCCESSFUL PROPOSER’S DUTY TO PROVIDE PUBLIC
RECORDS RELATING TO THIS AGREEMENT, CONTACT THE
CUSTODIAN OF PUBLIC RECORDS AT CITY OF 18070 COLLINS
AVENUE, SUNNY ISLES BEACH, FL 33160. THE CITY CLERK’S
OFFICE MAY BE CONTACTED BY PHONE AT (305) 792-1703 OR
VIA EMAIL AT MBetancur@sibfl.net.
END OF SECTION
City of Sunny Isles Beach |Request for Qualifications No. 20-07-01 19
Section 3
Scope of Services / Technical Specifications
3.0 SCOPE OF SERVICES
A “continuing contract” is a contract for professional services entered into in accordance with all
the procedures of this act between an agency and a firm whereby the firm provides professional
services to the agency for projects in which the estimated construction cost of each individual
project under the contract does not exceed $4 million, and for a study activity if the fee for each
individual study under the contract does not exceed $500,000.
Firms have the option to qualify for one or more disciplines. Each selected firm may enter into a
multi-year contract with the City. After award of contract as each project is identified, the awarded
firm within the required discipline(s) will be requested to submit cost. Award of a consultant does
not guarantee any future work to be awarded. Services may be required for a full range of
municipal projects including the acquisition, operation or improvement of City lands, buildings,
facilities, utilities and roads, building and structural evaluations to determine building capacity,
development options or other related services, conceptual preforms and development analysis,
re-use or alternative use analysis on existing buildings, project design, design drawings and cost
estimates, project scope development for formally solicitations and other contractual services,
permitting and planning assistance.
The Respondent shall perform functions including, but not limited to the following:
Listed below are the categories covered by this Request for Qualifications for Continuing Services.
The disciplines and groupings listed herein are not all-inclusive of all the services that may be
required by the City during the term of this contract. Responses to this Request for Qualifications
shall indicate each category for which the respondent wishes to be considered:
1 - ARCHITECTS – Services shall include, but shall not be limited to: study phase, design, plan
review, cost estimating, interior design, landscape design, space planning and constructions
phase services for miscellaneous renovations, additions, and new construction projects. Provide
general consultation, conceptual plans, master planning, structural engineering design, technical
specifications, construction documents, bidding services, construction administration services, on-
site representation, cost estimates and other architectural services including but not limited to
city facilities repair, renovation and new construction.
2 - CIVIL ENGINEERS - Provide general engineering services such as feasibility study, planning,
design, construction documents preparation, bidding services, construction administration and
inspection services (CEI), cost estimate and permitting for the roadway & drainage improvement,
stormwater wells to pressurized wells by adding pumps, water distribution system, wastewater
City of Sunny Isles Beach |Request for Qualifications No. 20-07-01 20
collection system and other Civil Engineering projects, which may include roads, bridges,
pipelines, structural components of buildings. The General Civil Engineering Services provided
shall be in compliance with Federal, State and local Regulatory Agencies. Provide general
consultation, street engineering design, technical specification, construction documents, bidding
services, construction administration services, on-site representation, cost estimates and other
street engineering services including but not limited to field inspections, structural analysis,
reports and recommendations for the repair and / or replacement of the city’s facilities.
3 - ELECTRICAL ENGINEERS - Provide general consultation, electrical engineering design,
technical specification, construction documents, bidding services, construction administration
services, on-site representation, cost estimates and other electrical engineering services including
but not limited to street lighting, sport field lighting and the repair and / or replacement of the
electrical systems in other city facilities.
4 – SURVEYORS AND MAPPING -Services shall include, but shall not be limited to: design
survey services relating to meets and bounds, topography, elevation certificates, GPS data
collection and related work. Experience working with regulatory agencies such as Dade County
Traffic Engineering Division, Dade County Highway Construction and Engineering Division, and
the Florida Department of Transportation.
5 - LEAK DETECTION STUDIES - Consulting services shall include, but not limited to:
development and implementation of leak detection studies, survey and audit phases of water
distribution system leaks, water conservation analysis, recommendations and related work.
6 - MECHANICAL, HVAC & PLUMBING ENGINEERS - Services shall include, but shall not be
limited to: study phase, design, and construction phase services relating to mechanical working
drawings, HVAC working drawings, and plumbing drawings, construction drawings, and related
miscellaneous work.
7. GEOTECHNICAL SERVICES - Provide general consultation, Geotechnical testing services and
reports, on- site representation and service to secure Geotechnical Services for the City of Sunny
Isles Beach. Required consultation services may include compliance with all applicable Federal,
State, and Local Regulatory Agencies. Firm shall assess any coastal geotechnical hazards found
within City limits. Methodology may include the development of a qualitative loss estimation
system which utilizes geotechnical field mapping observations and shoreline retreat predictions
to estimate the exposition of critical infrastructure to hazards posed by shoreline erosion.
8. STRUCTURAL ENGINEERING SERVICES – The projects include, but are not limited to,
structural inspection, condition assessment, evaluation of structural integrity, developing master
plans, designing new structures with complete replacement phasing stages, and designing the
rehabilitation and strengthening of existing structures using conventional and advanced materials,
such as composites and fiber reinforced polymers. Nondestructive testing, under water inspection,
City of Sunny Isles Beach |Request for Qualifications No. 20-07-01 21
nonlinear finite element analysis, and integrity assessment of structural elements. Design of
repair/strengthening techniques and development of construction documents for all types of
structures such as, buildings, bridges, seawalls, and water and wastewater plant structures.
9. ENVIRONMENTAL ENGINEERING – Including but not limited to: monitoring and mitigation,
environmental studies and reports. The Consultant shall provide design, construction documents,
construction administration and various reports for environmental engineering related projects.
Consultant shall apply for, process and obtain permits from various environmental regulatory
agencies, including, but not limited to Department for Environmental Resources Management
(DERM), Department of Environmental Protection (DEP), and Army Corps of Engineers (ACOE)
for City projects.
10. CONSTRUCTION ENGINEERING AND INSPECTION (CEI) SERVICES
Construction Engineering and Inspection (CEI) services to include contract administration,
inspection, and materials sampling and testing.
It shall be the responsibility of the CEI Consultant to administer, monitor, and inspect Construction
Contracts such that the project is constructed in reasonable conformity with the plans,
specifications, and special provisions for the Construction Contract. Observe the Contractor’s work
to determine the progress and quality of work. Identify discrepancies, report discrepancies to the
City, and direct the Contractor to correct such observed discrepancies. Inform the designated
CITY project personnel of any omissions, substitutions, defects, and deficiencies noted in the
work of the Contractor and the corrective action that has been directed to be performed by the
Contractor.
3.0.1 CONTINUED
The selected Consultant(s) may be required to investigate, analyze, evaluate, report,
coordinate, prepare plans, specifications and contract documents, bid/award and
evaluation and services during construction, perform construction engineering services,
for any of the aforementioned disciplines, related matters, as well as any other
engineering assignments upon the request of the City. The City may require based upon
the firm's evaluation to identify needs, develop and improve programs, establish cost
effective priorities for making improvements and develop a short-term or a long-range
program for implementation on request. The selected Consultant(s) shall provide certified
testing lab services as necessary to fulfill the requirements of certain regulatory agencies
and related soil analysis.
The Consultant(s) may be required to represent the City in matters involving or relating
to other governmental entities at the local, regional, state or national level, pertaining to
the County/State/Federal for any improvement programs, permits or grants in which the
City of Sunny Isles Beach |Request for Qualifications No. 20-07-01 22
City is or may be an eligible participant or has an interest. Some of the projects, requiring
professional engineering and planning services will be funded through the Department of
Housing and Urban Development (HUD), Community Development Block Grant (CDBG),
Florida Inland Navigation District (FIND), or other federal and state granting authorities.
All federal and state regulations pertaining to any grant related project shall apply.
3.1 SELECTION OF CONSULTANT FOR CONSULTING SERVICES
All selected firms shall be placed on a pre-qualified list for the disciplines they have been
selected under. The City, at its discretion, shall use the list to select a consultant to engage
for the particular services required. If the selected Consultant does not accept the order,
or if the City in its sole discretion determines the Consultant cannot perform the work, or
is not the most qualified, another Consultant shall be offered the order, and this process
shall be repeated until an order is accepted.
3.2 REQUIREMENTS OF THE CONSULTANTS
Consultants interested in performing these services must exhibit considerable relevant
experience with this type of work, and should emphasize both experience and capability
of particular personnel who will actually perform the work.
The selected firm(s) will be responsible for reviewing existing Miami -Dade County, City
of Sunny Isles Beach Codes, Resolutions and Ordinances and State of Florida Building
Codes and for incorporating data into complete construction documents including final
construction plans (working drawings), technical specifications, construction estimates,
and related bid documents necessary for the bidding and construction of the projects.
The selected firm(s) will be responsible for obtaining all Federal, State and local permits
and / or approvals from Miami-Dade Water and Sewer, DERM, Environmental, HRS, Miami-
Dade Public Works, the Florida Department of Transportation (FDOT) as necessary and
all City of City of Sunny Isles Beach Building permits necessary for the construction of the
projects. Firms may also be required to provide review and consulting services to the City
on various matters which do not result in drawings, specifications or construction
documents.
The respondent shall agree to indemnify and hold harmless and pay on behalf of the City,
for any liability and/or legal costs arising out of any claims and litigation related to the
services provided, to the extent caused by the negligence recklessness, or intentionally
wrongful conduct of the respondent in the performance of the contracted services.
City of Sunny Isles Beach |Request for Qualifications No. 20-07-01 23
3.3 CONTINUING CONTRACT SERVICES
The contracts will be awarded on a qualification basis for each discipline. The Agreement
will provide for the fees for services, which Consultant shall charge the City and shall be
scope specific. The City will request a schedule of fees based on a detailed scope of work
for specific projects. The Consultant’s proposal shall further define the scope of work,
project timing, fees reimbursable and sub-consultants. The Consultant’s proposal will
either be approved, rejected, or negotiated by the City. A written Notice to Proceed which
may be in the form of a Purchase Order will be issued before work starts. Consultant shall
begin no work without a signed Purchase Order.
Proposer will be required to commit that the personnel and/or principals named in the
proposal shall remain assigned to the project throughout the period of the contract unless
provided for otherwise in a negotiated contract. No diversion or substitution of personnel
or principals will be allowed without submission of a written request with the qualifications
and experience of the proposed replacement.
Study and Report Phase
Identify and analyze requirements of governmental authorities having jurisdiction to
approve portions of the Project. Evaluate various alternate solutions available to the City
if described in the Request for Quotation. After consultation with the City, recommend to
City those solutions which, in Consultant’s professional judgment, best meet City’s
requirements for the Project.
Once agreement is in place, prepare a Report. This Report will be accompanied by
Consultant’s estimate of Total Project Cost for each solution which is recommended for
the Project, itemized as follows: estimate of Total Construction Cost, allowances for
contingencies, total cost of services provided by Consultant, and allowances for other
items and services included within the definition of Total Project Costs and identified by
the City. Furnish the Report to and review it with the City. Revise the report in response
to the City’s comments, as appropriate. Furnish ten final copies of the Report within the
stipulated period indicated in the Request for Quotation and Proposal.
Preliminary Design Phase
On the basis of selection by the City of the recommended solution, or modified solution
agreed upon by City and Consultant, prepare Preliminary Design documents consisting of
final design criteria, preliminary drawings, outline specifications, and written descriptions
of the Project.
City of Sunny Isles Beach |Request for Qualifications No. 20-07-01 24
Based on the information contained in the Preliminary Design documents, submit a revised
estimate of Total Construction Cost, and any adjustment to Total Project Cost known to
Consultant.
Furnish Preliminary Design documents to and review them with the City within the
stipulated period indicated in the Request for Quotation and Proposal.
For the purpose of payment to the Consultant, services under the Preliminary Design
Phase will be considered complete when the Preliminary Design documents have been
accepted by the City as complete.
Final Design/Construction Documents Phase
If the Project involves construction or demolition, the Consultant shall prepare, standard
approved Preliminary Designs, modifications, estimated Construction Cost, Construction
Documents consisting of working drawings and specifications setting forth in detail the
work required for the architectural, civil, transportation, structural, mechanical, electrical,
site, and other work, and the necessary bidding information, general conditions,
supplementary conditions and proposal forms. The Consultant shall submit to the City ten
copies of the Construction Documents, and a further revised Estimate of Total
Construction Cost.
Prior to final approval of the Construction Documents by the CITY, the Consultant shall
conduct a preliminary check of any Work products to insure compliance with requirements
of any County, City, State, or Federal agency from which a permit or other approval is
required. Consultant shall prepare all support documents to accompany any necessary
permit applications. Consultant shall respond to all technical questions from regulatory
agencies. CONSULTANT shall modify" at no additional cost to the CITY, Construction
Documents in order to acquire the necessary permits.
The CONSULTANT shall signify their responsibility for the Construction Documents
prepared pursuant to this AGREEMENT by affixing his signature, date and seal thereto as
required by Chapters 471 and 481, Florida Statutes. If requested, Consultant shall review
and analyze the bids received by the CITY, and shall make a recommendation for award
based on the CITY'S Purchasing Ordinance.
Should any component of the design or report not meet applicable regulations or codes
in effect at the time of completion of design, the Consultant shall redesign with no
additional cost to the CITY.
City of Sunny Isles Beach |Request for Qualifications No. 20-07-01 25
Consultant shall provide to the City, and fee shall include, specifications on a disc or flash
drive, and drawings and as-built on the latest version of AutoCAD or other media as
required by the City.
CONSULTANT'S services under the construction Document Phase will be considered
partially complete when the bid documents are delivered to and accepted by the City, and
finally complete when the CADD drawings in. Estimates of Construction Costs -
CONSULTANT'S estimates of Construction Cost provided for herein are to be made on the
basis of industry recognized publications, historical price lists, or services estimating the
current cost of comparable construction in South Florida.
BIDDING PHASE
The Consultant shall attend all pre-bid conferences, prepare and distribute minutes. The
Consultant shall issue Addenda through the City’s Purchasing Administrator as appropriate
to clarify, correct, or change Bid Documents.
If Pre-Qualification of bidders is required as set forth in the Invitation to Bid, Consultant
shall assist City in developing qualification criteria, review qualifications of prospective
bidders, and recommend acceptance or rejection of the prospective bidders.
If requested, Consultant shall evaluate bids and bidders, and recommend award to the
City. For the purpose of payment to the Consultant, the Bidding Phase will terminate and
the services of the Consultant will be considered complete upon signing of an Agreement
with a Contractor, or cancellation of the project by the City prior to signing of agreement
with a Contractor. Rejection of bids by the City does not constitute cancellation of the
project.
Construction/Demolition Phase - General Administration of Construction
Document
Consultant shall endeavor to guard the City against defects and deficiencies in the work
of Contractors, and make written recommendation to the City that work fails to conform
to the Construction Documents. Based on such inspections, and the Contractor's
Applications for Payment, he will recommend the amount owing to the Contractor, and
will issue Certificates for Payment in such amount. These Certifications will constitute a
representation to the City, based on such inspections and the data comprising the
Application for Payment that the work has progressed to the point indicated. By issuing a
Certificate for Payment, the Consultant will also represent to the City that, to the best of
his know ledge, information, and belief, based on what his inspections have revealed, the
work is in accordance with the Construction Documents. The Consultant will conduct
inspections to determine the dates of substantial and final completion and recommend
the issuance of a final Certificate for Payment. All inspections and Certificates of Payment
City of Sunny Isles Beach |Request for Qualifications No. 20-07-01 26
provided by Consultant shall be sufficient to provide all certifications required by City,
County, State, and Federal Agencies.
The Consultant shall revise the Construction Drawings and submit as-built or corrected
CADD drawings to the City to show those changes made during the construction process,
based on the marked up prints, drawings, and other data furnished by the Contractor.
The Consultant shall prepare construction Change Orders for the City’s approval.
Consultant shall not authorize any changes in SERVICES or time, no matter how minor,
without prior written approval of City. Should Consultant approve progress payments to
Contractor in excess of the value of the Work performed, and the Contractor defaults.
Leaving insufficient funds to complete the Work, Consultant shall reimburse the City for
the difference between the amount of the progress payment actually approved and the
amount which should have been approved.
END OF SECTION
City of Sunny Isles Beach |Request for Qualifications No. 20-07-01 27
Section 4
Evaluation Process
4.1 INSTRUCTIONS TO RESPONDENTS
Each submission will be reviewed to determine if the qualifications are responsive
to the outlined requirements in the solicitation. A responsive submission is one
which follows the requirements of this solicitation that includes all documentation,
is submitted in the format outlined in this solicitation, is of timely submission, and
has the appropriate signatures as required on each document. Failure to comply
with these requirements may result in the submission being deemed non-
responsive. By the submittal of a proposal, each firm acknowledges and agrees to
all terms and conditions set forth in this RFQ and agreement by the City of Sunny
Isles Beach.
4.2 Technical Qualifications
Submissions shall include the following:
1. Firm’s relevant experience, qualifications and past performance with
Government and similar type projects.
2. Relevant experience and qualifications of key personnel
3. Firm’s approach methodology to providing the services requested in this
solicitation.
4.2.1 MINIMUM REQUIREMENTS
In order to be considered responsive, Firms shall, at a minimum,
demonstrate compliance with the following Pre-Qualification Criteria in
their Submission. All requested documentation and/or information should
be provided in the submission to confirm that the firm has satisfied the
Prequalification Criteria in order to be properly evaluated as listed herein.
Firms failing to meet these requirements shall be deemed non responsive.
The Firm shall, at the time of submittal, time of award, and throughout the
duration of the Contract, continue to meet the following Pre-
qualification Criteria requirements as stated in the Solicitation Documents.
• Firms must have, as a prime project manager, a minimum of 10 years of
experience in projects of similar size and scope.
City of Sunny Isles Beach |Request for Qualifications No. 20-07-01 28
4.3 EVALUATION, NEGOTIATION AND AWARD
Each proposal will be reviewed to determine if the proposal is responsive to the
submission requirements outlined in this RFQ. A responsive proposal is one which
follows the requirements of this solicitation and includes all documentation, is
submitted in the format outlined in this solicitation, is of timely submission, and
has the appropriate signatures as required on each document. Failure to comply
with these requirements may result in the proposal being deemed non-responsive.
Firms submitting a proposal to this RFQ shall include detailed information
addressing the following criteria:
The City reserves the right to reject any or all submittals, to waive any irregularities
or informalities in any submittal or in the RFQ procedures, and to accept or reject
any item or combinations of items. The award will be to the firms whose submittal
complies with all material requirements set forth in this RFQ and who is the most
qualified in the sole discretion of the City, taking into consideration all aspects of
the firm’s response.
END OF SECTION
Evaluation Criteria
Professional Qualifications, the respondent shall be licensed to do business in
the State of Florida. Specific project experience relating to local Government,
and similar type projects providing services of the type required by this RFQ
Size of workforce, workload and availability of personnel per location
Financial stability and past record
Ability to complete projects on schedule and within budget
Is firm or sub-consultant a certified minority business enterprise
References
City of Sunny Isles Beach |Request for Qualifications No. 20-07-01 29
Section 5
Request for Qualification Format
5.0 FORMAT
Firms interested in performing these professional services must display considerable
relevant experience with the specified type of work and should emphasize both the
experience and capability of particular personnel who will actually perform the work.
Submittals shall be submitted in duplicate. Submit one (1) original, four (4) copies and
one (1) electronic copy of the submittal on USB Drive or CD.
In order to insure a uniform review process and to obtain the maximum degree of
comparability, it is required that the submittals be organized in the manner specified:
LABEL EACH SECTION AS NUMBERED
A. Title Page
Show the name of respondent's agency/firm, address, telephone number, name of project
manager, date, and the RFQ number and title.
B. Table of Contents
Include a clear identification of the material by section and by page number.
C. Cover Letter and Executive Summary
The person in your firm who is authorized to negotiate terms, render binding decisions
and commit the firm’s resources should sign this letter. Summarize the respondent’s
understanding of the work to be done and make a positive commitment to perform the
work in accordance with the terms of the response being submitted. This section should
summarize the key points of your submittal including the criteria’s you are applying for.
In addition, include a statement that your firm understands that if selected, your firm is
willing to meet any location, budget, or task orders.
Provide a synopsis of your firm’s current workload and how it will/will not impact the
project. Indicate your firm’s capability to perform the additional work associated with a
contract resulting from this RFQ within the required time frame.
Firms shall be required to warrant and represent that at all times during the term of the
Agreement it shall maintain in good standing all required licenses, certifications and
City of Sunny Isles Beach |Request for Qualifications No. 20-07-01 30
permits required under federal, state and local laws necessary to perform the services.
Give the name of the person(s) who will be authorized to make representations for the
Firm, including their title, business address and telephone number.
If your firm is a certified minority business enterprise as defined by the Florida Small and
Minority Business Assistance Act of 1985, provide copies of your certification(s). If your
firm is not a certified MBE, describe your company’s previous efforts, as well as planned
efforts in meeting MBE procurement goals under Florida Statutes 287.09451.
D. Project Approach and Understanding
This section shall define the services Firm is proposing to the City that will best meet the
criteria specified in the Scope of Services for the project. State the Firm’s project
management plan, interpretation of the scope, and the method of approach. In addition,
provide a description of innovative concepts proposed to enhance value, quality, and to
control cost and schedule.
E. Qualification Information and Assigned Personnel
Include any additional information which might enhance the City's understanding of the
Firm and its capabilities, adequacy and pertinent experience of key personnel, past record,
projects experience, financial stability, size of workforce, availability of personnel per
location, local permitting experience, performance records, additional references and
ability to complete projects on schedule and within budget.
You must include certifications, such as the American Institute of Certified Planners
(AICP), registrations, trainings, awards, memberships, and letters of recommendation.
State if the Firm is licensed, permitted and/or certified to do business in the State of
Florida and attach copies of all such licenses issued to the business entity and copies of
key staff PE licenses. The City will accept State of Florida Certifications.
1- Form SF330, include Part I and Part II. PDF format is acceptable.
2- State if the business is licensed, permitted and/or certificated to do business in the
State of Florida and attach copies of all such licenses issued to the business entity and
copies of key staff PE licenses. The City will accept State of Florida Certifications.
F. Firm References and Similar Work Completed
This section shall provide the number of years of experience of the Firm in the specified
work areas and examples of similar services with applicable reference information, with
emphasis on similar government projects and/or services in similar climates. Respondents
City of Sunny Isles Beach |Request for Qualifications No. 20-07-01 31
must submit a Qualification Statement. Respondents must provide at least three (3)
references of work within the last (5) years, preferably from government agencies. Do not
include in your references any former or current employee of the City. Provide a resume
for all proposed personnel on the Respondent’s team that will be assigned to the Contract
to meet the requirements of the Solicitation documents. The resume shall concentrate on
the person’s experience and qualifications as it relates to the requirements for the services.
Concentrate only on those services rendered by the Firm within the past ten (10) years,
which mostly match the scope of services.
Please indicate which team members were part of the referenced service and will be a
part of the City’s team. Indicate whether the experience was with the current Firm or a
past employer. In all illustrations of experience, indicate specifically the nature and extent
of the work performed by the individuals or firms on prior similar services. The title and a
brief description of each project and/or service shall include:
a. Client Name, Address, Contact, Phone and Fax Numbers and valid e-mail address;
b. Project Title;
c. Description of work performed, including the project location; and
d. Year completed.
e. Past 5 years copies of executed agreements made between your firm and local
municipalities, with a scope similar to this RFQ.
If sub-consultants are a part of the proposed work plan, include items A through E for
each firm, including an organizational chart showing the relationship between the
responding firm and the sub firm(s).
G. Corporate Standing and Authorized Signatory
Respondent must demonstrate that the company is in good standing and that the person
signing this submittal is an Authorized Signatory on behalf of the respondent to sign bids,
proposals, negotiate and/or sign contracts, agreements, amendments and related
documents to which the respondent will be duly bound. The respondent must provide a
copy of the State Certificate of good standing listing the officers of the company. If the
signatory is not one of the officers listed on the State Certificate, the respondent must
provide one of the following forms of evidence of Signatory Authority with its response:
a. A copy of firm’s Articles of Incorporation listing the approved signatories of the
corporation;
b. A copy of a resolution listing the members of staff as authorized signatories for
the firm; and
c. A letter from a corporate officer listing the members of staff that are authorized
signatories for the firm.
City of Sunny Isles Beach |Request for Qualifications No. 20-07-01 32
H. Forms and Attachments
a. Enclosed Forms;
b. Respondent must complete, sign as required, and submit the Addenda and all
forms in the following Section 6 as part of its submittal;
c. Firm’s Current Certificate(s) of Insurance; and
d. Respondent shall download required electronic forms on the City’s page for this
procurement item and/or on DemandStar.com
e. Respondents must be properly registered to practice their profession and licensed
to engage in contracting in the State of Florida at the time of Proposal submission.
The Respondent shall submit copies of their requisite Licenses as outlined in
section 3.1.
END OF SECTION
City of Sunny Isles Beach |Request for Qualifications No. 20-07-01 33
DELIVER TO:
City of Sunny Isles Beach
City Clerk
18070 Collins Avenue
Sunny Isles Beach, FL 33160
REQUEST FOR
QUALIFICATIONS
SECTION 6
RESPONDENT SUBMITTAL
FORMS
OPENING: 2:30 P.M.
Tuesday, August 11,
2020
NOTE: City of Sunny Isles Beach is exempt from all taxes (Federal, State, and Local). Tax Exemption
Certificate furnished upon request.
Issued by: Purchasing Agent
Genesis Cuevas
Date Issued:
Wednesday, July 8,
2020
This Qualification Submittal
Consists of all required forms,
including SF330, Questionnaires,
Acknowledgements and Affidavits
Submissions are subject to the Terms and Conditions of this Request for Qualifications and the
accompanying Submittal. Such other contract provisions, specifications, drawings or other data as are
attached or incorporated by reference in the Submittal, will be received at the office of the City Clerk at the
address shown above until the above stated time and date, and at that time, publicly opened for furnishing
services described in the accompanying Submittal Requirement.
RFQ No. 20-07-01
Continuing Contract for Professional Services CCNA
Firm Name
________________________________________ Commodity Code(s):
RETURN ONE ORIGINAL AND FOUR COPIES OF QUALIFICATION SUBMITTAL PAGES AND
AFFIDAVITS
FAILURE TO SIGN PAGE 38 OF SECTION 6 QUALIFICATION SUBMITTAL WILL RENDER YOUR
SUBMISSION NON-RESPONSIVE
City of Sunny Isles Beach |Request for Qualifications No. 20-07-01 34
6.1 ACKNOWLEDGEMENT FORM
NAME OF COMPANY:
___________________________________________
(Name of company submitting RFQ)
CHECK CATEGORY (CATEGORIES) YOU ARE APPLYING FOR:
1- ARCHITECTS __
2- CIVIL ENGINEERS__
3- ELECTRICAL ENGINEERS___
4- SURVEYORS AND MAPPING__
5- LEAK DETECTION STUDIES__
6- MECHANICAL, HVAC & PLUMBING ENGINEERS___
7 - GEOTECHNICAL___
8 – STRUCUTRAL ENGINEERS___
9 – ENVIRONMENTAL ENGINEERS____
10. CONSTRUCTION ENGINEERING AND INSPECTION (CEI) SERVICES____
City of Sunny Isles Beach |Request for Qualifications No. 20-07-01 35
REQUIRED FORMS
PRIME FIRM
Role Name of Individual
Assigned to Project
Number of Years’
Experience
Education, Degree
Principle-in-Charge:
Project Manager
Asst. Project Manager
Other Key Member
Other Key Member
REFERENCES
Name Firm Providing
Reference
Phone # Email Address
City of Sunny Isles Beach |Request for Qualifications No. 20-07-01 36
ACKNOWLEDGEMENT OF ADDENDA
INSTRUCTIONS: COMPLETE PART I OR PART II, WHICHEVER APPLIES
PART I:
LIST BELOW ARE THE DATES OF ISSUE FOR EACH ADDENDUM RECEIVED IN CONNECTION
WITH THIS RFQ
Addendum #1, Dated
Addendum #2, Dated
Addendum #3, Dated
Addendum #4, Dated
Addendum #5, Dated
Addendum #6, Dated
Addendum #7, Dated
Addendum #8, Dated
PART II:
NO ADDENDUM WAS RECEIVED IN CONNECTION WITH THIS RFQ
FIRM NAME:
AUTHORIZED SIGNATURE: DATE:
TITLE OF OFFICER:
City of Sunny Isles Beach |Request for Qualifications No. 20-07-01 37
RESPONDENT SUBMITTAL FORM
RFQ 20-07-01 Continuing Professional Consulting Services (CCNA)
The undersigned Firm proposes and agrees, if this submission is accepted, to enter into an agreement with
the City of Sunny Isles Beach to perform and furnish all Services as specified or indicated in the Contract
Documents.
The Firm accepts all of the terms and conditions of this Request for Qualifications. This Bid will remain
subject to acceptance for 90 days after the day of Bid opening. The Firms agrees to sign and submit the
Agreement and other documents as required by the Bidding Requirements within ten days after the date
of the City’s Notice of Award.
In submitting this response, the Firm represents, as more fully set forth in the Agreement, that:
The Firm has familiarized himself/herself with the nature and extent of the
Contract Documents, Work, site, locality, and all local conditions and Law and
Regulations that in any manner may affect cost, progress, performance, or
furnishing of the Work.
The Firm has studied carefully all reports and drawings of subsurface conditions
and drawings of physical conditions.
The Firm has given the City written notice of all conflicts, errors, discrepancies that
it has discovered in the Contract Documents and the written resolution thereof by
City is acceptable to the Firm.
This solicitation is genuine and not made in the interest of or on behalf of any
undisclosed person, firm or corporation and is not submitted in conformity with
any agreement or rules of any group, association, organization, or corporation;
the Firm has not directly or indirectly induced or solicited any other Firms to submit
a false or sham Bid; the Firm has not solicited or induced any person, firm or
corporation to refrain from Bidding; and Firm has not sought by collusion to obtain
for itself any advantage over any other Firms or over the City.
The City and the successful Firm will establish completion times for the services described in this Request
for Qualifications and the successful Firm agrees that the services will be completed within the time frames
agreed upon and stipulated in the individual Notice to Proceed.
City of Sunny Isles Beach |Request for Qualifications No. 20-07-01 38
Firm Name:
_____________________________________________________________________________
Street Address:
_____________________________________________________________________________
Mailing Address (if different):
_____________________________________________________________________________
Telephone No. _______________________________Fax No. _________________________
Email Address: _______________________________FEIN No. __/__-__/__/__/__/__/__/__
*“By signing this document the Responder agrees to all Terms
Signature:
__________________________________________________________________
(Signature of authorized agent)
Print Name: _________________________
Title: _________________________________________
THE EXECUTION OF THIS FORM CONSTITUTES THE UNEQUIVOCAL OFFER OF FIRM TO BE
BOUND BY THE TERMS OF ITS SUBMISSION. FAILURE TO SIGN THIS SOLICITATION WHERE
INDICATED ABOVE BY AN AUTHORIZED REPRESENTATIVE SHALL RENDER THE SUBMISSION
NON-RESPONSIVE. THE CITY MAY, HOWEVER, IN ITS SOLE DISCRETION, ACCEPT ANY
SUBMISSION THAT INCLUDES AN EXECUTED DOCUMENT, WHICH UNEQUIVOCALLY BINDS
THE FIRM TO THE TERMS OF ITS OFFER.
City of Sunny Isles Beach |Request for Qualifications No. 20-07-01 40
ATTACHMENT
City of Sunny Isles Beach |Request for Qualifications No. 20-07-01 39
AFFIDAVITS
NON-COLLUSION AFFIDAVIT
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Telephone: (305) 947-0606 Fax: (305) 949-3113
STATE OF FLORIDA )
)
COUNTY OF _____________)
The undersigned being first duly sworn as provided by law, deposes, and says:
This Affidavit is made with the knowledge and intent that it is to be filed with the City of Sunny Isles Beach City Commission and that it will be
relied upon by said County, in any consideration which may give to and any action it may take with respect to this Bid.
The undersigned is authorized to make this Affidavit on behalf of,
_____________________________________________________________
(Name of Corporation, Partnership, Individual, etc.)
a, ________________________________, formed under the laws of _____________
(Type of Business) (State)
of which he is ________________________________________________.
(Sole Owner, Partner, President, etc.)
Neither the undersigned nor any person, firm, or corporation named in above Paragraph 10.2, nor anyone else to the knowledge of the
undersigned, have themselves solicited or employed anyone else to solicit favorable action for this Bid by the City, also that no head of any
department or employee therein, or any officer of the City of Sunny Isles Beach, Florida is directly interested therein.
This Bid is genuine and not collusive or a sham; the person, firm or corporation named above in Paragraph 10.2 has not colluded, conspired,
connived or agreed directly or indirectly with any proposers or person, firm or corporation, to put in a sham Bid, or that such person, firm or
corporation, shall refrain from Bidding, and has not in any manner, directly or indirectly, sought by agreement or collusion, or communication
or conference with any person, firm or corporation, to fix the prices of said Bid or Bids of any other proposers; and all statements contained in
the Bid or Bids described above true; and further; neither the undersigned, nor the person, firm or corporation named above in Paragraph
10.2, has directly or indirectly submitted said Bid or the contents thereof, or divulged information or data relative thereto, to any association or
to any member or agent thereof.
______________________________________________________________________
AFFIANT’S NAME AFFIANT’S TITLE
TAKEN, SWORN AND SUBSCRIBED TO BEFORE ME this _____ day of _______________________, 200_.
Personally Known ________ or Produced Identification ________;
Type of identification ___________________________________
(Affix seal here)
___________________________________
NOTARY PUBLIC (name printed or typed)
DECEMBER 28, 2010
PUBLIC ENTITY CRIMES
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Telephone: (305) 947-0606 Fax: (305) 949-3113
SWORN STATEMENT PURSUANT TO SECTION 287.133(3)(a)
FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES
PUBLIC ENTITY CRIMES
Pursuant to the provisions of paragraph (2) (a) of Section 287.133, Florida State Statutes - "A person or affiliate
who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a
Bid on a Contract to provide any goods or services to a public entity, may not submit a Bid on a Contract with a
public entity for the construction or repair of a public building or public Work, may not submit Bids on leases of
real property to a public entity, may not be awarded to perform Work as a Contractor, supplier, Sub-Contractor, or
Consultant under a Contract with any public entity, and may not transact business with any public entity in excess
of the threshold amount Category Two of Sec. 287.017, FS for thirty six months from the date of being placed on
the convicted vendor list".
THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER
OFFICIAL AUTHORIZED TO ADMINISTER OATHS.
11.1. This sworn statement is submitted to City of Sunny Isles Beach _____________
by____________________________________________________________________________ [print individual’s name and title]
for____________________________________________________________________________ [print name of entity submitting sworn statement]
whose business address is:
_______________________________________________________________________________
_______________________________________________________________________________
and (if applicable) its Federal Employer Identification number (FEIN) is_____________________.
(If the entity had no FEIN, include the Social Security Number of the individual signing this sworn
statement:_________________________________.)
11.2. I understand that a "public entity crime" as defined in Paragraph 287.133(1)(g), Florida Statutes, means a
violation of any state or federal law by a person with respect to and directly related to the transaction of
business with any public entity or with an agency or political subdivision of any other state or with the
United States, including, but not limited to, any Bid or Contract for goods or services to be provided to any
public entity or an agency or political subdivision of any other state of the United States and involving
antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation.
11.3. I understand that "convicted" or "conviction" as defined in Para. 287.133(1)(b), Florida Statutes, means a
finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any
federal or state trail court of record relating to charges brought by indictment or information after July 1,
1989, as a result of a jury verdict, non-jury trial, or entry of a plea of guilty or nolo contendere.
11.4. I understand that an "affiliate" as defined in Para. 287.133(1)(a), Florida Statutes, means:
a.) predecessor or successor of a person convicted of a public entity crime; or
b.) Any entity under the control of any natural person who is active in the management of the entity
and who has been convicted of a public entity crime. The term "affiliate" includes those officers,
directors, executors, partners, shareholders, employees, members, and agents who are active in
the management of an affiliate. The ownership by one person of shares constituting a controlling
interest in another person, or a pooling of equipment or income among persons when not for fair
DECEMBER 28, 2010
market value under an arm's length agreement, shall be a prime facie case that one person
controls another person. A person who knowingly enters into a joint venture with a person who
has been convicted of a public entity crime in Florida during the preceding 36 months shall be
considered an affiliate.
11.5. I understand that a "person" as defined in Para. 287.133(1)(e), Florida Statutes, means any natural
person or entity organized under the laws of any state or of the United States with the legal power to
enter into a binding Contract and which Bids or applies to Bid on Contracts for the provision of goods or
services let by a public entity, or which otherwise transacts or applies to transact business with a public
entity. The term "persons" includes those officers, directors, executives, partners, shareholders,
employees, members, and agents who are active in management of any entity.
11.6. Based on information and belief, the statement which I have marked below is true in relation to the entity
submitting this sworn statement. (Indicate which statement applies.)
____ Neither the entity submitting this sworn statement, nor any of it's officers, directors, executives, partners,
shareholders, employees, members, or agents who are active in the management of the entity, nor any
affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1,
1989.
____ The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners,
shareholders, employees, members, or agents who are active in the management of the entity, or an
affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1,
1989.
____ The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners,
shareholders, employees, members, or agents who are active in the management of the entity, or an
affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1,
1989. However, there has been a subsequent proceeding before a Hearing Officer of the State of
Florida, Division of Administrative Hearings and the Final Order entered by the Hearing Officer of the
State of Florida, Division of Administrative Hearings and the Final Order entered by the Hearing Officer
determined that it was not in the public interest to place the entity submitting this sworn statement on the
convicted vendor list. (Attach a copy of the final order.)
I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER FOR THE
PUBLIC ENTITY IDENTIFIED IN PARAGRAPH 11.1 (ONE) ABOVE IS FOR THAT PUBLIC ENTITY ONLY AND,
THAT THIS FORM IS VALID THROUGH DECEMBER 31 OF THE CALENDAR YEAR IN WHICH IT IS FILED. I
ALSO UNDERSTAND THAT I AM REQUIRED TO INFORM THE PUBLIC ENTITY PRIOR TO ENTERING INTO
A CONTRACT IN EXCESS OF THE THRESHOLD AMOUNT PROVIDED IN SECTION 287.017, FLORIDA
STATUTES, FOR CATEGORY TWO OF ANY, CHANGE IN THE INFORMATION CONTAINED IN THIS FORM.
By:
______________________________________
(Signature)
______________________________________
(Printed Name)
______________________________________
(Title)
Sworn to and subscribed before me this ______ day of_______________________, 20_____, by
__________________________________________________.
(AFFIX NOTARY STAMP HERE) ______________________________________
Signature: Notary Public – State of Florida
______________________________________
Personally Known __________ OR Produced Identification __________
roduced
________________________________ 10/1998
EQUAL OPPORTUNITY /
AFFIRMATIVE ACTION
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Telephone: (305) 947-0606 Fax: (305) 949-3113
EQUAL OPPORTUNITY/AFFIRMATIVE ACTION STATEMENT
The contractors and all subcontractors hereby agree to a commitment to the principles and
practices of equal opportunity in employment and to comply with the letter and spirit of
federal, state, and local laws and regulations prohibiting discrimination based on race,
color, religion, national region, sex, age, handicap, marital status, and political affiliation or
belief.
Signed: ________________________________________
Title: ________________________________________
Firm: ________________________________________
Address: ________________________________________
________________________________________
DECEMBER 28, 2010
CONFLICT OF INTEREST
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Telephone: (305) 947-0606 Fax: (305) 949-3113
CONFLICT OF INTEREST STATEMENT
The award of any contract hereunder is subject to the provisions of Chapter 112, Florida State Statutes. Proposers must
disclose with their Bids, the name of any officer, director, partner, associate or agent who is also an officer or employee of the
City of Sunny Isles Beach or its agencies.
STATE OF FLORIDA
COUNTY OF ___________________
BEFORE ME, the undersigned authority, personally appeared _____________________________, who was duly sworn,
deposes, and states:
18.1. I am the _________________________________________________ of
__________________________________with a local office in _____________________________ and principal office in
_____________________.
18.2. The above named entity is submitting a Bid for the City of Sunny Isles Beach, RFQ No. ______________ described
as: RFQ Professional services. The Affiant has made diligent inquiry and provides the information contained in this
Affidavit based upon his own knowledge.
18.3 The Affiant states that only one submittal for the above Bid is being submitted and that the above named entity has
no financial interest in other entities submitting Bids for the same project.
18.4 Neither the Affiant nor the above named entity has directly or indirectly entered into any agreement, participated in
any collusion, or otherwise taken any action in restraints of free competitive pricing in connection with the entity’s submittal for
the above Bid. This statement restricts the discussion of pricing data until the completion of negotiations if necessary and
execution of the Contract for this project.
18.5 Neither the entity nor its affiliates, nor any one associated with them, is presently suspended or otherwise ineligible from
participation in contract letting by any local, State, or Federal Agency.
18.6 Neither the entity, nor its affiliates, nor any one associated with them have any potential conflict of interest due to any
other clients, contracts, or property interests for this project.
18.7 I certify that no member of the entity’s ownership or management is presently applying for any employee position or
actively seeking an elected position with the City of Sunny Isles Beach.
18.8 I certify that no member of the entity’s ownership or management, or staff has a vested interest in any aspect of the City
of Sunny Isles Beach.
18.9 In the event that a conflict of interest is identified in the provision of services, I, on behalf of the above named entity, will
immediately notify the City of Sunny Isles Beach.
Dated this _________ day of _____________________________________, 2020.
_________________________________ _________________________________
AFFIANT Print or Type Name and Title
Sworn to and subscribed before me this _____ day of ______________________, 2020.
Personally Known ________ OR
Produced Identification ________; Type of Identification _________________________
__________________________________
NOTARY PUBLIC STATE OF FLORIDA
DECEMBER 28, 2010
DISPUTE DISCLOSURE
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Telephone: (305) 947-0606 Fax: (305) 949-3113
DISPUTE DISCLOSURE FORM
Answer the following questions by placing a “X” after “Yes” or “No”. If you answer “Yes”, please
explain in the space provided, or on a separate sheet attached to this form.
19.1. Has your firm or any of its officers, received a reprimand of any nature or been suspended by the
Department of Professional Regulations or any other regulatory agency or professional associations within the last
five (5) years?
YES __________ NO __________
19.2. Has your firm, or any member of your firm, been declared in default, terminated or removed from a
contract or job related to the services your firm provides in the regular course of business within the last five (5)
years?
YES __________ NO __________
19.3. Has your firm had against it or filed any requests for equitable adjustment, contract claims, Bid protests,
or litigation in the past five (5) years that is related to the services your firm provides in the regular course of
business?
YES __________ NO __________ If yes, state the nature of the request for equitable adjustment, contract
claim, litigation, or protest, and state a brief description of the case, the outcome or status of the suit and the
monetary amounts of extended contract time involved.
I hereby certify that all statements made are true and agree and understand that any misstatement or
misrepresentation of falsification of facts shall be cause for forfeiture of rights for further consideration of this Bid
for the City of Sunny Isles Beach.
________________________________________ ______________________________________
Firm Date
________________________________________ _______________________________________
Authorized Signature Print or Type Name and Title
DECEMBER 28, 2010
ANTI-KICKBACK
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Telephone: (305) 947-0606 Fax: (305) 949-3113
ANTI-KICKBACK AFFIDAVIT
STATE OF FLORIDA )
)
COUNTY OF ___________ )
I, the undersigned, hereby duly sworn and deposed say that no portion of this sum herein Bid
will be paid to any employees of the City of Sunny Isles Beach or its elected officials as a
commission, kickback, reward or gift, directly or indirectly by me or any member of my firm or
by an officer of the corporation.
By: ________________________________
Title: ________________________________
The foregoing instrument was acknowledged before me this _____ day of
__________________, 20____, by _________________________________________ [name
of person], as __________________________________ [type of authority], for
________________________________ [name of party on behalf of whom instrument was
executed].
AFFIX NOTARY STAMP HERE:
_______________________________
Notary Public – State of Florida
________________________________
Print or Type Commissioned Name
Personally Known __________ OR Produced Identification __________
Type of Identification Produced ________________________________
DECEMBER 28, 2010
CONTRACTOR ANTI-BOYCOTT CERTIFICATION
[PURSUANT TO FLORIDA STATUTE § 215.4725]
I, ___________________, on behalf of _________________________,
Print Name Company Name
certifies that___________________________ does not:
Company Name
1.Participate in a boycott of Israel; and
2.Is not on the Scrutinized Companies that Boycott Israel list; and
3.Is not on the Scrutinized Companies with Activities in Sudan List; and
4.Is not on the Scrutinized Companies with Activities in the Iran Petroleum
Energy Sector List; and
5.Has not engaged in business operations in Cuba or Syria.
________________________________
Signature
________________________________
Title
________________________________
Date