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HomeMy WebLinkAboutAdd No 11 ADDENDUM # 1 DATE: Friday, July 17, 2020 TO: ALL PLANHOLDERS FROM: Purchasing Administrator BID NO.: RFQ 20-07-01 Continuing Professional Consulting Services (CCNA) SUBJECT: Addendum No. 1 BID SUBMITTAL DEADLINE: Tuesday, August 11, 2020 at 2:30 PM Please attach this addendum to the documents in your possession and include the Acknowledgement of Addenda form with your response incorporated with the Request for Qualifications. Revisions: (Note: Deletions will be indicated by strikethrough, additions will be indicated with bold font): Q1. We do not have an architecture license, but do have a landscape architecture license and would like to submit for landscape architecture services. Please confirm that a registered Landscape Architecture firm can submit under Category 1—Architects. A1. The City is currently not soliciting for landscape architecture services under this continuing RFQ. Q2. Is LEED accreditation required if the respondent has and includes their professional license or is LEED accreditation required in addition to license? A2. LEED accreditation would be in addition to professional license. Q3. Re: SECTION 1: INSTRUCTIONS TO RESPONDENTS / GENERAL TERMS AND CONDITIONS, 1.24 CERTIFICATE (S) OF INSURANCE: “At the time of Firms submission the Firm must submit certificates of insurance as outlined in the General Conditions section. All required insurances shall name the City of Sunny Isles Beach as additional insured and such insurance shall be issued by companies authorized to issue insurance in the State of Florida.” Do certificates naming the City as an additional insured need to be submitted with the RFQ response or are specimen certificates evidencing proof of coverage acceptable, provided the required certificates are submitted in the event of contract award? A3. Evidence of proof of coverage is acceptable at the time of submittal however, upon contract award the COI must have the City listed as an additional insured. Q4. Section 2.6.1 LICENSING REQUIREMENTS: “At a minimum, Respondents must have at least one (1) team member accredited in the United States Green Building Council Leadership in Energy and Environmental Design (LEED).” Is Envision Sustainability Professional (ENV SP) certification acceptable as a substitute? As civil engineers, this certification is more applicable to our potential scopes of work than LEED. A4. Yes for engineering disciplines. Q5. Section 5.0 FORMAT: E. Qualification Information and Assigned Personnel requests submission of “Form SF330, include Part I and Part II” and F. Firm References and Similar Work Completed requests submission of Qualification Statement, resumes for proposed 2 personnel, project experience, organizational chart, etc. As these items are included in the SF 330, does the City want the information repeated in both sections? A5. Firms may submit the SF 330 in lieu of resumes. Q6. Section 5.0 FORMAT, F. Firm References and Similar Work Completed, “The title and a brief description of each project and/or service shall include:… Item e. - Past 5 years copies of executed agreements made between your firm and local municipalities, with a scope similar to this RFQ. If sub-consultants are a part of the proposed work plan, include items A through E for each firm, including an organizational chart showing the relationship between the responding firm and the sub firm(s).” Does the City want executed agreements included for each project submitted as relevant experience, for each firm (prime and subs)? They are generally lengthy. A6. Due to the length of these agreements, if your firm has an active contract/PO within the past 5 years with local municipalities please state the agency’s name, project scope and contract amount in lieu of attaching the contract(s). Q7. Does the City want copies of professional licenses included in Section E. Qualification Information and Assigned Personnel or Section H. Forms and Attachments? A7. Section E. Q8. Pg. 12 of the above referenced RFQ states on page 12 (see attached) that at least 1 Team member must be LEED Accredited. However we are a Structural Engineering Firm and as such LEED is not applicable to our services. Therefore no one on our staff Is LEED Accredited. Please advise if this precludes our firm from submitting for this solicitation. Thank you. A8. No, LEED would apply to architectural prime consultants. Q9. We are an environmental consulting firm interested in pursuing the subject RFQ for the “Environmental Engineering” discipline. However, Section 2.6.1 of the RFQ appears to eliminate us from eligibility and so I’m writing for some clarification. We are not an engineering, architecture, or landscape architecture firm. Our services are not regulated by the Florida Department of Business and Professional Regulation and so we could not meet the requirements of the last bullet of section 2.6.1, although we are properly registered and in compliance with the State of Florida (Division of Corporations). Is it the City’s intent for the “Environmental Engineering” discipline to only be serviced by licensed engineering firms? I recognize the scope could be interpreted to focus on Phase I/Phase II Environmental Assessments, in which case we would not be qualified. But the broad description of “monitoring and mitigation, environmental studies and reports” and the permitting scope are commonly used to describe our work, albeit associated with wetlands, protected wildlife species, and water quality. I wanted to be sure this wasn’t an opportunity we were missing due to a technicality the City didn’t intend. A9. Environmental firms must comply with the requirements set forth in Section 2.6.1. of the RFQ, including that they be registered and in compliance with the State of Florida in addition to being licensed and registered with the Department of Business and Professional Regulation to practice in their profession in the State of Florida. 3 Q10. We are pursuing the Civil Engineering Category. Civil engineering projects may require geotechnical, survey, environmental, and/or materials testing services, etc. Does the City want us to submit a team with these potential subconsultants or use the firms selected in those categories under this solicitation if awarded a task order requiring those disciplines? A10.Yes, please submit your list of sub-consultants. Q11. Page 33 of the RFQ asks for Commodity Codes. Does this refer to the categories or does the City want NAICS codes listed on the form? A11. You may leave this section blank. Q12. Does the City require separate submittals for pursuing multiple scopes? A12. No, just make sure to indicate in section 6.1 the categories your firm is applying for. Q13. Can we submit only for the marine structures aspect of the Structural Engineering scope? Or would we have to pursue the entire category, including building structures? A13. You will need to submit for full structural services. Q14. Is it possible to submit under coastal/marine engineering being that that is our area of expertise? A14. Firm may submit under Environmental Engineering category. Q15. In the RFQ on page 1, it states all questions are due on Friday, July 17, 2020 by 5:00 PM. On page 3 it states, “All questions regarding this Request for Qualifications No. 20-07- 01 shall be directed in writing to Mauricio Betancur, CMC, City Clerk, Friday, July 24, 2020.” Can you please clarify if questions are due on July 17, 2020 by 5:00 PM or July 24, 2020? A15. The questions due date is Friday, July 24, 2020. Q16. Landscape Architect is listed under licensing requirements on page 11 - 12 of the RFQ, which category should Landscape Architecture submit under? A16. The City is currently not soliciting for landscape architecture services under this continuing RFQ. Q.17 Surveyors and Mapping is listed in the scope of services, on page 11 - 12 it does not state licensing requirements for Surveying. To pursue for Surveyors and Mapping, can you please clarify if the firm and/or individual needs to be licensed? A17. The firm and/or individual needs to be registered in the State of Florida to engage in the practice of surveying and mapping under this contract. Q18. Under 2.6.1 Licensing Requirements, it states that the firm shall possess at minimum one of the following licenses; however, on the list, it also states that "at a minimum, respondents must have at least one LEED certified professional. Do you require all respondents to have a LEED certified professional in the team? 4 A18. Please refer to question # 8. Q19. What would be scope of the LEED certified professional? A19. Please refer to question # 8. Q20. Subconsultants may be inherent to work for several of the categories listed. For example, Civil Engineering may often require other support services (i.e. Survey, Geotechnical, MEP, Structural, Architecture, etc.). Shall we include any/all subconsultants we may need in order to accomplish any given task under this contract? A20. Yes, please submit your list of sub-consultant(s). Q21. Please elaborate on what , specifically. The City is looking for under Item E (i.e. performance records of key personnel, work orders, copies of contracts). Are contracts being requested or work orders for specific projects undertaken under continuing service contracts? A21. Please refer to question # 6. Q22. Does The City want individual project references or continuing service contracts references for this RFP? A22. Please refer to question # 6. Q23. Please elaborate on the first paragraph under Section E. Please differentiate which questions are geared towards key personnel and which questions are geared towards the firm, as they cannot be interchanged. A23. This information may be filled out according to the SF 330. Q24. Please elaborate on the following statement on page 31: “If sub-consultants are a part of the proposed work plan, include items A through E for each firm, including an organizational chart showing the relationship between the responding firm and the sub firm(s).” A24. Please include sub-consultant(s) qualifications as well with RFQ response, as required on page 31.