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HomeMy WebLinkAboutReso 2020-3064 RESOLUTION NO. 2020 - 3 0(Alf A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, RATIFYING A FIRST AMENDMENT TO THE AGREEMENT WITH CRAVEN THOMPSON & ASSOCIATES, INC. TO PROVIDE ENGINEERING CONSULTING SERVICES FOR THE GOLDEN SHORES UTILITY UNDERGROUNDING AND ROADWAY IMPROVEMENTS PROJECT, IN AN AMOUNT NOT TO EXCEED TWELVE THOUSAND FIVE HUNDRED DOLLARS ($12,500.00), ATTACHED HERETO AS EXHIBIT "A"; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO EFFECTUATE THIS RESOLUTION; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City issued and advertised RFQ No. 18-08-01 for Consulting Engineering Services for Golden Shores Utility Undergrounding and Roadway Improvements ("Services"), for which five (5) responses were received; and WHEREAS, on November 15th, 2018 via Resolution No. 2018-2889, the City Commission ranked and authorized the City Manager to begin negotiating with the first ranked firm of Craven Thompson& Associates, Inc. ("Craven Thompson"); and WHEREAS, on July 18th, 2019 via Resolution No. 2019-2964, the City Commission approved an Agreement with Craven Thompson to provide the specified Services, in an amount not to exceed $922,605.00; and WHEREAS,the City Manager has determined that additional services not included in the original Scope of Work are required to attain project completion; and WHEREAS, the City Commission wishes to approve a First Amendment to the Agreement with Craven Thompson & Associates, Inc. to provide additional professional engineering consulting services for the Golden Shores Utility Undergrounding and Roadway Improvements project, in an amount not to exceed Twelve Thousand Five Hundred Dollars ($12,500.00), bringing the total contract amount not to exceed Nine Hundred Thirty-Five Thousand One Hundred Five Dollars ($935,105.00), attached hereto as Exhibit"A". NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH,FLORIDA, AS FOLLOWS: Section 1. Ratification of First Amendment. The City Commission hereby ratifies a First Amendment to the Agreement with Craven Thompson & Associates, Inc. to provide additional professional engineering consulting services for the Golden Shores Utility Undergrounding and Roadway Improvements project, in an amount not to exceed Twelve Thousand Five Hundred Dollars ($12,500.00), bringing the total contract amount not to exceed Nine Hundred Thirty-Five Thousand One Hundred Five Dollars ($935,105.00), attached hereto as Exhibit "A". R2020 First Amend W Craven Thompson For Golden Shores Undergrounding Page 1 of 2 T Section 2. Authorization of City Manager. The City Manager is hereby authorized to do all things necessary to effectuate this Resolution. Section 3. Effective Date. This Resolution will become effective upon adoption. PASSED AND ADOPTED this 18th d of Jine 2020. George H. Scholl, Mayor ATT ti: -;-4rAimaki Mauri 6'o::et. cur,.CMC, City Clerk APPROVED S TO FORM A LE IJ SUFFICIENCY kdward A. Dion, City Attorney Moved by: ritVU4Rianirr— VtSt.411.4,./ Seconded by: COVIOttc LAR- + Vote: Mayor Scholl (Yes) (No) Vice Mayor Svechin I (Yes) (No) Commissioner Goldman ✓ (Yes) (No) Commissioner Lama /(Yes) (No) Commissioner Viscarra J(Yes) (No) R2020 First Amend W Craven Thompson For Golden Shores Undergrounding Page 2 of 2 FIRST AMENDMENT TO THE AGREEMENT BETWEEN THE CITY OF SUNNY ISLES BEACH AND CRAVEN THOMPSON&ASSOCIATES,INC. CONTRACT NO.2019-7174-1 This First Amendment to the Agreement between the CITY OF SUNNY ISLES BEACH ("City") and CI.VEN THOMPSON & ASSOCIATES, INC. ("Consultant"), executed this day of ,2020 is made a part of the original Agreement between the parties dated 18`h day of July, 2019, Contract No. 2019-7174 (the "Agreement"), a copy of which is attached hereto as Attachment"A", and the City and the Consultant, whose Federal Identification# is 59-0948029,hereby agree to amend the Agreement as follows: 1. SCOPE OF SERVICES. Pursuant to Section 18(E) of the Agreement, the City hereby wishes to amend Section 2("Services")of the Agreement to include additional professional services for design and preparation of construction documents for lighting along Collins Avenue, as more particularly described in Attachment`B",!which is attached hereto and incorporated herein by reference("Additional Services"). 2. COMPENSATION. Section 4 of the Agreement is hereby amended to reflect compensation for Additional Services in a lump sum amount of Twelve Thousand Dollars ($12,000.00), and reimbursable expenses in an amount not to exceed Five-Hundred Dollars ($500.00), for a revised total contract amount not to exceed Nine Hundred Thirty Five Thousand One Hundred Five Dollars($935,105.00). 3. PROHIBITION AGAINST CONTRACTING WITH SCRUTINIZED COMPANIES. Pursuant to Florida Statutes Section 287.135,contracting with any entity that is listed on the Scrutinized Companies that Boycott Israel List or that is engaged in the boycott of Israel is prohibited.Contractors must certify that the company is not participating in a boycott of Israel. Any contract for goods or services of One Million Dollars($1,000,000) or more shall be terminated at the City's option if it is discoveredthat the entity submitted false documents of ' certification, is listed on the Scrutinized Companies with Activities in Sudan List,the Scrutinized Companies with Activities in the'Iran Petroleum Energy Sector List, or has been engaged in business operations in Cuba or Syria after July 1,2018. Any contract entered into or renewed after July 1,2018 shall be terminated at the City's option if the company is listed on the Scrutinized Companies that Boycott Israel List or engaged in the boycott of Israel. Contractors must submit the certification that is attached to this agreement as Attachment"C". Submitting a false certification shall be deemed a material breach of contract. The City shall provide notice,in writing,to the Contractor of the City's determination concerning the false certification. The Contractor shall have ninety (90)days following receipt of the notice to respond in writing and demonstrate that the determination was in error. If the Contractor does not demonstrate that the City's determination of false certification was rade in error,then the City shall have the right to terminate the contract and seek civil remedies pursuant to Florida Statute -— Section-287.-135.— ---..._....._........ . ._.._.. _.._.....- - - - - _ 4. OTHER PROVISIONS REMAIN IN EFFECT. Except as specifically modified herein,all terms and conditions of the Agreement shall remain in full force and effect. 4 5. CONFLICTING PROVISIONS. The terms, statements, requirements, or • provisions contained in this First Amendment shall prevail and be given superior effect and priority over any conflicting or inconsistent term, statement, requirement,or provision contained in any other document or attachment, including but not limited to the Agreement. IN WITNESS WHEREOF, the parties have executed this First Amendment to•the Agreement as of the date referenced above. TNESS: CRAVEN TEL SON&ASSOCIATES,INC. By: . Signatur: As its Is(4 1i2 , - I • Il: o1' Print La ll CITY OF SUNNY ISLES BEACH A itorlit : By: � p Mauri 'o :e •t our,City Clerk Zes4v/tAel R U cs0 APPROVED AS TO FORM AM) Gi•y *rage r LEGAL SUFFICIENCY Edward A.Dion,City Attorney • • 2 :;iii February 20,2020 (Revised March 5,2020) Mr.Paul Abbott City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach,Florida 33160 RE: AGREEMENT FOR PROFESSIONAL SERVICES COLLINS AVENUE ROADWAY LIGHTING,SUNNY ISLES BEACH,FLORIDA CTA PROPOSAL NO.2020-H06.064(REVISED) Dear Mr.Abbott: The firm of Craven Thompson & Associates, Inc. (CTA) is pleased to provide you with the following revised proposal for professional services for lighting along Collins Avenue. This project supplements existing lighting, expanding approximately 2,000'to the north. This is a City undertaking,independent of FDOT. CRAVEN 1HOMPSON Lighting will be owned,operated,and installed by the City. This project involves lighting design and preparation of construction documents. 6(1;11II. The intent is to use existing conduit installed with the Collins Avenue overhead conversion project to power the additional lights. This project will extend lighting along Collins Avenue from Sta. 119+00 to Sta. 130+00 on both sides of the road (refer to Exhibit'A'for stationing and conduit plans). SCOPE OF SERVICES &ASSOCIATES INC Our scope of services is as follows: Engineers p Planners This scope of services assumes the City to provide electronic files, in CAD format,of Surveyors the Collins Avenue Overhead Conversion project for use as a base in preparing Landscape Architects construction documents. The Lighting design shall utilize City / FOOT approved luminaries & poles. Plans will reflect pole locations and services. Construction administration, permitting, and/or coordination with FDOT, soil borings and detailed restoration of surface features is not included." I. ENGINEERING SERVICES 1.1 Lighting Design(Provided by Hillers Electrical Engineering(HEE)) Utilizing the base file referenced above, HEE will prepare design plans based upon City / FDOT design standards. Lighting calculations reflecting proposed roadway widening/project limits shall be per FDOT/City criteria. City intends to use luminaries similar to those currently within Collins as well as light pole bases and existing conduit provided with the Collins overhead conversion ', project. As such, plans will reference base design by others and V . utilize existing conduit where _possible to' avoid disruption to__,- surface features/improvements. Construction Phase services are not included in lighting design. Review of Bids and 3563 NW 53rd Street recommendations for award are included. Fort Lauderdale, FL 33309-6311 Phone:(954)739-6400 Lump Sum $12,000.00 Fax:(954)739-6409 • Mr. Paul Abbott CTA Proposal No.2020-H07.064(Revised) March 5,2020 Page 2 II. REIMBURSABLE EXPENSES 2.1 Reimbursable Expenses(CTA Task No.XPEN) Reimbursable expenses shall include printing, mylars, copying, postage, photographic services, long distance phone calls,Federal Express and courier services. Estimated Budget $500.00 TOTAL FEES(including Reimbursable Expenses) $12,500.00 INFORMATION PROVIDED BY CITY: • City of Sunny Isles Beach, Conduit Placement Plans, prepared by Keith and Schnars, April 29, 2016, Revision 16(dated 6/8/17)or later,in CAD format including all associated reference.files. ■ Permit/design fees by outside agencies, if applicable,are to be paid by City. ■ Design assumes sufficient R/W and/or easements exist for proposed lighting. Easement sketch and description and/or processing is not included. ■ General Conditions and generic bid package to be provided by CITY. Specifications not anticipated due to project scale and circumstances. CTA to provide plans and tabulation for bidding. • CRAVEN•1HOMPSON &ASSOCIATES INC. • • Mr. Paul Abbott CTA Proposal No.2020-H07.064(Revised) • March 5,2020 Page 3 Scope of Services . • The scope of services is limited by the specific terms of this proposal. Except as stated specifically herein,no other service will be provided except as"extra work",subject to the fees hereinafter set forth. In reviewing this proposal for professional services, it should be understood that the above proposal items and their corresponding fees do not necessarily represent the full scope of services required for the project. Rather, it represents our best effort to set forth those services which we believe to be those requested by you, the Client, and/or those we can determine to be needed to accomplish a particular objective. However,we recognize and we ask that the Client recognize that as a project progresses the scope of service as originally defined may change In content to include work not initially identified. Several factors will cause this to happen: 1. Additional requirements identified by the Client. 2. New laws or governmental agency requirements. As these influences occur and are identified,we will advise you of same and seek your direction as to how you wish to proceed. Work required as a result of the above will be"extra work"outside of the original scope of services. Upon your direction,we will perform the work under the"Hourly Fee Schedule"section of this proposal or we can provide you with a separate proposal should the scope so indicate. Hourly Fee Schedule Civil Engineering Services Principal Engineer $200/Hour Senior Supervising Engineer $185/Hour Senior Engineer $135/Hour . Project Engineer $115/Hour Engineering Senior CADD Technician $95/Hour Land Surveying&Mapping Services Principal Surveyor $165/Hour Professional Land Surveyor $125/Hour Project Surveyor $115/Hour Survey CADD/GIS Tech $85/Hour Survey Field Crew(1-Man Crew) $92/Hour Survey Field Crew(2-Man Crew) $130/Hour Survey Field Crew(3-Man Crew) $160/Hour Survey Crew with Laser Scan(3-Man Crew) $260/Hour Landscape Architecture and Planning Services Principal Landscape Architect/Principal Planner $165/Hour Senior Supervising Landscape Architect $150/Hour Senior Landscape Architect $135/Hour Landscape Architect $125/Hour Project Landscape Designer $115/Hour Project Planner $115/Hour Construction Administration Services Director of Construction Management $145/Hour Construction Manager $130/Hour Senior Field Representative • $95/Hour Field Representative $85/Hour ,Miscellaneous Clerical $75/Hour —.......–. - --- __Hourly-Charges • Hourly work will be billed at our current prevailing rates; however, upon written notice and mutual agreement between the City and Craven Thompson&Associates,these are subject to change due to increasing labor and material costs. Hourly work performed outside of normal business hours will be billed at one and a half times the current rates for overtime. The firm's normal business hours are from 8:00 a.m.to 5:00 p.m.,Monday through Friday. CRIMEN•1HOMPSON&ASSOCIATES INC • Mr. Paul Abbott CTA Proposal No. 2020-H07.064(Revised) March 5,2020 Page 4 Lump Sum Fees • The Lump Sum Fees set forth above are applicable for the period of four years as identified in RFQ No.18-08-01 from the date of this proposal. If the work on any item to which a lump sum fee shall apply is not commenced within said period,the firm reserves the right to terminate this Agreement as it relates to said item. If the work is initiated but not concluded within said period,regardless of the reason therefore,the balance of the fee due may be increased at the rate of one percent(1%)per month for each month the work continues until the work is complete or as mutually agreed to by the City and Craven Thompson&Associates. Cost Estimates In that our firm does not have control over the cost of labor and materials, or over competitive bidding and marketing conditions, the estimates of construction costs provided by our firm will be made on the basis of our experience and •qualifications,but our firm does not guarantee the accuracy of the estimates of probable cost as compared to the contractor's bids. The firm recommends that you consult with the other professionals which you have employed in connection with the project. Ownership of Documents All documents including,but not limited to,drawings and specifications prepared in connection with the project constitute the work product of the firm and a portion of the instruments of service with respect to the project. Such documents and/or specifications constitute a portion of the integral services provided by the firm and,as such,are not intended or represented to be suitable for reuse by you or others or for extensions of the project or in connection with any other project. The firm specifically disclaims any responsibility and/or liability for or in connection with the reuse of such documents and/or specifications or any use thereof beyond the scope of the Project as set forth herein. By your execution of this proposal,you agree to indemnify and hold the firm harmless from all claims, damages, losses and expenses including, but not limited to, attorneys fees arising out of or resulting from the reuse or extended use of such documents or specifications. Permits and Approvals The permits and agency approvals mentioned above are those known to us to be required for projects of this kind,and we will apply for them as indicated. However, our experience has shown us that agencies and regulatory authorities do not always communicate new regulations and legislation properly and that the enforcement of policies can vary. The Client is therefore cautioned that additional permits or approvals other than those presently identified may be required. Should this arise,we will notify you and respond promptly to the requirement. Construction Requirements At the time that the firm is authorized by you to perform professional engineering services involving design plans and permit requiring approval by governmental agencies,the firm will be required to provide certificates of compliance to those agencies with regard to the performance of certain aspects of the work, which performance will be rendered by others. It will be necessary, therefore,for the firm to perform full-time observation regarding some items and to make periodic site visits for other items to determine whether or not the improvements are in "substantial compliance" with the relevant contract documents. It shall be your responsibility to notify the firm of the commencement of any work so that the firm may perform the necessary inspections and observations. The amount of time required for such inspections and observations and for the completion of •the applicable certifications will be dictated by the performance of the contractor. Moreover,and in addition to the required site visits,the firm must alsoprepare review the as-built drawings during and at the end of the construction period. All-e# The firm shall not be responsible for the quality or quantity of the work,the execution thereof,the techniques or sequences of construction,the safety and security of the project or the maintenance thereof. The firm is not a guarantor or insurer of the work of others and assumes no duty in connection therewith. In performing the services required of it,the firm will use that :degree of care and skill ordinarily exercised,under similar circumstances,by reputable members of its profession practicing in r the same or similar_L2cality._.No other--warranty,._express.`or._Implied,.is.made..or_intended-by-the-firm-by-virtue-of-the-------------- • - - (undertakings or of its performance of the service hereunder. Absent bad faithin the performance of the work hereunder,the tfirm shall not be liable for any damages resulting from misfeasance in the performance of any work with regard to the project. I No person other than you shall have the right to rely on the expertise of the firm or the performance of the matters set forth herein. The firm reserves the right to record a memorandum hereof in the public records of the County. CRFNEN•1HO/VIPSON&ASSOCIATES INC • Mr. Paul Abbott CTA Proposal No.2020-H07.064(Revised) March 5,2020 Page 5 The above stated services are the minimum level of services that the firm is obligated to perform. The firm currently provides a complete range of construction-related services which it will be happy to discuss with you at the time that your project is ready for construction. Permit Fees;Application Fees;Outside Consultant Fees The service fees set forth herein do not include the payment of governmental agency submittal fees,review fees or permit fees, or any other charges assessed by said agencies. Further,the service fees do not include the cost of services provided by others. These fees shall be paid for by the Client. Should our firm find it absolutely necessary to advance fees for the Client;said fees shall be reimbursed along with a service and handling fee upon receipt of the invoice for same. Direct Charges Unless otherwise specified,the above service fees do not include the following direct charges: 1. Blue prints,mylars and xeroxing will be billed at current price schedule per print copy. 2. Postage,Federal Express,photographic services for enlargements,reductions,etc.:At Cost plus 10%handling charge. Assignment It should be expressly understood that this proposal is for the use of the executing Client and is not assignable or assumable by any third party. LIABILITY PURSUANT TO F.S. 558.0035, AN INDIVIDUAL EMPLOYEE OR AGENT MAY NOT BE HELD INDIVIDUALLY LIABLE FOR NEGLIGENCE. Invoicing and Payment Work will be Invoiced at the end of each month based on a proration of work completed to date,with payment expected upon receipt of the invoice by the Client. Client shall notify firm within ten(10)days of receipt of invoice should invoice be found to be unacceptable. Any invoice for which firm is not so notified shall be deemed to be acceptable for purposes of payment by Client. If payment is not received within 45 days of the invoice date,Consultant may terminate this agreement or suspend work under the agreement without further notice, and a late charge of one and one-half percent(1-1/2%) per month on outstanding balance shall accrue until delinquent balance is paid. Client agrees to pay all costs of collection,including reasonable Attorney fees,should such action be required. Client's Responsibilities 1. The Client shall provide full information regarding requirements for the project including a program,which shall set forth the design objectives,constraints and expendability,special equipment and systems and site requirements. 2. Due to the nature of proposed work,the services of soil engineers or other consultants are not deemed necessary. If Client decides to incorporate such services,they shall be furnished by Client.Such services shall include test borings, test pits,soil bearing values, percolation tests,air and water pollution tests, ground corrosion and resistivity tests, including necessary operations for determining subsoil, air and water conditions, with reports and appropriate professional recommendations. 3. The Client shall furnish structural, mechanical, chemical and other laboratory tests, inspections and reports as required by law or the Contract Documents. 4. The Client shall furnish a Legal Description of the property and the appropriate Title Information. . i s 5. The;Client shall execute all permit applications. As"Permittee",or"applicant"or"holder",Owner shall be responsible forpcomplying with the conditions of all permits issued. In particular,Client shall be responsible for the safety of the — General Public during construction. CRRIEN•1HOMPSON&ASSOCIATES INC • Mr. Paul Abbott CTA Proposal No.2020-H07.064(Revised) March 5,2020 Page 6 Acceptance This proposal and fee schedules are based on acceptance within 30 days of the date of preparation. If not accepted by you within that time-period, we reserve the right to re-evaluate the terms and conditions contained herein. If the proposed work and fees contained herein are agreeable with you, please sign the enclosed copy of this letter and return same to our office. Should you have any questions regarding the above, please do not hesitate to call. Sincerely, CRAVEN THOMPSON&ASSOCIATES,INC. 7,,.- ---- }. .• • TIM J. HALL, P.E. PAT`IC .'. ':NEY,P.E. Senior Supervising Engineer Vice P .esi `nt, Engineering TJH/tg ACCEPTANCE OF PROPOSAL: The above fees, terms, conditions, and specifications are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined. THIS PROPOSAL ACCEPTED BY: Name&Title Firm Name Date Telephone Number Facsimile Number CRINEN•1HOA'1PSON&ASSOCIATES INC.