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HomeMy WebLinkAbout2020 BV Original Bid Forms 1 - Option BBID BOND City of Sunny Isles Beach •'; .. 18070 Copies Avenue Sunny Isles Beach, FL 33160 or su" •N Telephone: (305) 947-0608 Fax (305) 949-3113 STATE OF FLORIDA ) COUNTY OF ) BRIGHTVIEW LANDSCAPE KNOW ALL MEN BY THESE PRESENTS, that we, SERVICES, INC. as Principal, and LIBERTY MUTUAL INSURANCE COMPANY . as Surety, are held and firmly bound unto the City of Sunny Isles Beach, a municipal corporation of the State of Florida in the sum of '*' Dollars ($ "" ), lawful money of the United States, for the payment of which sum well and truly to be made, vie bind ourselves, our heirs, executors, administrators and successors jointly and severally, firmly by these presents. THE CONDITION OF THIS OBLIGATION IS SUCH that whereas the Principal has submitted the accompanying Bid dated, October 1. 2020 for. Bid No. 20-08-01 Option A - City Landscaping Services and Option B - Right -of -Ways and Facilities Landscape Maintenance Services WHEREAS, it was a condition precedent to the submission of said Bid that a cashier's check or Bid Bond in the amount of five percent (5%) of the Base Bid be submitted with said Bid as a guarantee that the Proposers would, if awarded the Contract, enter into a written Contract with the City for the performance of said Contract, within ten (10) consecutive calendar days after written notice having been given of the Award of the Contract. NOW, THEREFORE, the conditions of this obligation are such that If the Principal within ten (10) consecutive calendar days after written notice of such acceptance, enters into a written Contract with the City of Sunny Isles Beach and furnishes the Performance Bond, satisfactory to the City, each in an amount equal to one hundred percent (100%) of the Contract Price, and provides all required Certificates of Insurance, then this obligation shall be void; otherwise the sum herein stated shall be due and payable to the City of Sunny Isles Beach and the Surety herein agrees to pay said sum immediately, upon demand of the City, in good and lawful money of the United States of America, as liquidated damages for failure thereof of said Principal. IN WITNESS WHEREOF, the above bonded parties have executed this instrument under their several seals this 21st day Of being duy signed by its undersigned , then me and the corporate seal of each corporate party being hereto affixed and these presents DOCUMENT CONTINUES ON NEXT PAGE IN PRESENCE OF: BRIGHTVIEW LANDSCAPE SERVICES, INC. Individual or Partnership Principal Affix Corporate Seal 2711 SW 36th Street Business Address Dania Beach, FL 33312 City, State, and Zip Code (954) 240.3746 Business Telephone LIBER U L INS4,BANCE ATTE /] (Corporate surety)' Donna Garcia, Attomey-In-Fact `Impress Corporate Seal By: IMPORTANT Surety companies executing bonds must appear on the Treasury Department's most current list (circular 570 as amended) and be authorized to transact business in the State of Florida. 'Five Percent of the Total Basic Services "'Recurring Monthly" of the Extended Total for Both ****5% of the Total Basic Services "Recurring Monthly" of the Extended Total for Both DECEMBER 28, 2010 CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT A Notary Public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. State of California County of Los Angeles On SEP 212020 before me, Tracy Aston, Notary Public, personally appeared Donna Garcia who proved to me on the basis of satisfactory evidence to be the person(@) whose name(@) is/me subscribed to the within instrument and acknowledged to me that he/she/dwy executed the same in hie/her/die4 authorized capacity(ieo), and that by hA@/her/ signature(@) on the instrument the person(@), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing ara a h is true TRACY ASTON g g P gr p Notary Public - California Z and correct. a ate' Los Angeles County n ■� Commission # 2285552 w WITNESS my hand and official seal. Signature Signature of Notary Public Liberty Mutual: SURETY This Power of Attomey Ihndts the acts of those named herein, and they have no andhority to bind the Company except in the manner and to the extent herein stated. Liberty Mutual Insurance Company The Ohio Casualty Insurance Company West American Insurance Company POWER OF ATTORNEY CefificaW No: 8198054-024029 KNM ALL PERSONS BY THESE PRESENTS:- That The Ohio Casualty Insurance Company is a corporation duty orgarhmed under the laws of the State of New Hampshire, that Lberty Mutual Insurance Company is a corporation duty organized under the laws of the State of Massachusetts, and West Amman Insurance Company is a corporabon duly organized under the laws of the State of Indiana (herein collectively called tne'Companiesl, pursuant to and by authority herein set forth, does hereby new, constitute and appoint, B. Aleman, Tracy Aston, Thomas Branigan, Lisa K. Crail, Ashraf Elmasry, Samantha Fazzini, Donna Garcia, Simone Gerhard, April Martinez. Rosa E. Rivas. Paul Rodriguez. ad of the city'cif Los Angeles Stade Of California each individually a there be more then one named its Uue and lawdul altomey in -fad to make, execute, seal, acknoW lie and deliver, for and on its behalf as surety and as its act and deed, any and all undertakings, bads, reoognaanoes and other surety obigatieo M in pursuance of these presents and shag be as binding upon the Companies as If they have been duly signed by the prehsfderrt and Masted by the secretary of the Companies in tlheir own proper person IN WITNESS WHEREOF, this Power of AftwW has been subscribed by an authorized officer or official of the Companies and the corporate seals of the Companies have been affixed thereto this 28th day of November , 2018 . Liberty Mutual Insurance Company hNsurq� �sv IIVaU tNsu The Ohio Casualty Insurance Company West American Insurance Company J3° b' hN v3 "bo �3` °bre 1912 0 1919 u 1991 ds��ACIWn" a y� hAYPb' D� `( �hD-0' a r *�d By. n2uirt M r`.mm Acciafnnt Qarvat r State of PENNSYLVANIA ss County of MONTGOMERY N N cur' c U) 7 m On this 28th day of November , 2018 before me personally appeared David M. Carey, who acluxl ledged himself to be the Assistant Secretary of Liberty Mutual Insurance I `o NCompany, The Ohio Casualty Company, rend West American Insurance Company, and that he, as such, being authorized so to do, execute the foregoing instrument for the purposes m W > therein conhlned by signing on behat of the corporations by himself as a duly authorized officer. i16 _-p 1 m io 1 m WITNESS WHEREOF, I have hereunto subscribed my name and affixed my notarial seal at King of Prussia, Pennsylvania, on the day and year first above written. c PAst or+wp_ F� COMMONWEALTH OF PENNSYLVANIA �rVQ 4 YS y NMarWI Seal OF Teresa PasLene, Notary Public Upper Me—Twp.. Madgomery County By: �PMy Commission Expires March 28.2021 LVP �� �MemherrmywardeAeeo�,ofNobvles eresaPalsteila Public ARY ham' This Poorer of Attorney is made and executed pursuant to and by authority of the fallowing Byaaws and Authorizations of The Ohio Casualty Insurance Company, Liberty Mutual Insurance Company, and West American Insurance Company which resolutions are now in full force and effect reading as follows: ARTICLE N—OFFICERS: Section 12. Power of Attorney. Any officer or other official of the Corporation authorized for that purpose in writing by the Chairman or the President, and subject to such limitation as the Chairman or the President may prescribe, shall appoint such ataneysain-fad, as may be necessary to act in behalf of the Corporation to make, execute, seal, acknowledge and deliver as surety any and all undertakings, bonds, mixhgn¢ances and other surety obligations. Such attomeysin-fad, subject to the limitations set forth in their respective powers of attamey, shall have full power to bind the Corporation by their signature and execution of any such Instruments and to attach thereto the seal of the Corporation. When so executed, such instruments shall be as binding as If signed by the President and attested to by the Secretary. Any power or authority granted to any representative or aGomeyin-fact under the provisions of this article may be revoked at any time by the Board, the Chairman, the President or by the officer or officers granting such power or authority. ARTICLE XIII — Execution of Contracts: Section 5. Surety Bonds and Undertakings. Any officer of the Company authorized for that purpose in writing by the chairman or the president, and subject to such limitations as the chairman or the president may prescribe, shag appoint such attomeys-In-fact, as may be necessary to act in behalf of the Canwy to make, execute, seal, acknowledge and deliver as surety any and all undertakings, bands, recognaances and other surety obligations. Such ataneysin-fad subject to the limitations set forth in their respective powers of attorney, shall have full powerto bind the Company by their signature and execution of any such instruments and to attach thereto the seal of the Company. When so executed such Instruments shall be as binding as If signed by the presdent and attested by the secretary. Certificate of Designation — The Preshlerht of the Company, acting pursuant to the Bylaws of the Company, authorizes David M Carey, Assstwt Secretary to appoint such atiomeys4n- fact as may be necessary to act on behalf of the Company to make, execute, seal, acknowledge and deliver as surety any and all underkings, bonds, recognizances and other surety Authorization — By unanimous consent of the Company's Board of Directors, the Company consents that facsimile or mechanically reproduced signature of any assistant secretary of the Campany, wherever appearirhg upon a certified copy of any power of attorney issued by the Company in connection with surety bonds, WW be valid and bind'mg upon the Company with the same farce and effect as enough manually affixed. I, Renee C. Llemeilprtn, the urdaisgned, Ass.6tant Secretary, The Ohio Casualty Insurance Company, Liberty Mutual Insurance Company, and West American Insurance Company do hereby certify that the original power of aftney of which the foregoing is a fug, tore and oorrect copy of the Power of Attorney executed by said Cornp riies, is in fug face and effect and has not been revoked. IN TESTIMONY WHEREOF, I have hereunto set my hand and affixed the seals of said Companies this 21st day of September , 2020 . J� 1N31�p_ 'Al INav P� %usp�y J 3��rOb �tN �\Y3�°i4r°bR4yo � 3r'�o�rb me a 1912 c 1919 g 1991 n `y... A. a o zo y'hAry i� �r�volAN►�>� Renee C. Llewellyn, Assistant Secretary LMS -12873 LMIC OCIC WAIC Multi Co 082018 0 M et C 0) E m 0 of m m ACD Go N M Co _a of f �t r n V � i • _ • ls•'�''• PLO', �. O• SUU ►NO STATE OF FLORIDA BID BOND City of Sunny Isles Beach 18070 Cdlbu Avenue Sunny Isles beach, FL 33180 Telephone: (308) 947-0808 Fax (308) 8493113 COUNTY OF ► BRIGHTVIEW LANDSCAPE KNOW _ ALL MEN BY THESE PRESENTS, that we, SERVICES, INC. as Principal, and UBEK 1 Y MU i UAL INSURANCE COMPANY . as Surety, are held and firmly bound unto the City of Sunny Isles Beach, a municipal corporation of the State of Florida In the sum of ••► Dollars ($ "" ). lawful money of the United States, for the payment of which sum well and truly to be made, we bind ourselves, our hells, executors, admtrdstratom and arr®sscrs jointly and severally, firmly by these presents. THE CONDITION OF THIS OBLIGATION IS SUCH that whereas the Principal has submitted the accompanying Bid dated, October 1. 2020 for. Bid No. 200"1 Option A - City Landscaping Services and Option B - Right -of -Ways and Facilities Landscape Maintenance Services WHEREAS, it was a condition precedent to the submission of said Bid that a cashiers dw& or Bid Bond in the amount of fire percent (5%) of the Base Bid be submitted with said Bid as a guarantee that the Proposers would, if awarded the Contract, enter into a written Conrad with the City for the performance of said Contract, within ten (10) consecAm calendar days after written notice having been given of the Award of the Contrail NOW, THEREFORE, the conditions of this obligation are such that If the Principal within ten (10) consecutive calendar days after written notice of such acceptance, enters into a written Contract with the City of Sunny Isles Beach and furnishes the Performance Bond, satisfactory to the City, each In an amount equal to one hundred percent (100%) of the Contract Price, and provides all required Certificates of Insurance, then this obligation shall be void; otherwise the sum herein stated shall be due and payable to the City of Sunny Isles Beach and the Surety herein agrees to pay sold sum immediately, upon demand of the City, In good and lawful money of the United States of America, as liquidated damages for failure thereof of said Principal. IN WITNESS WHEREOF, the above bonded parties have executed this instrument cinder their several seals this 21St day of September .20 20 , the name and the corporate seal of each corporate party being hereto afruced and these presents being duly signed by Its undefined representative. DOCUMENT CONTINUES ON NEXT PAGE IN PRESENCE OF:/BRIGHTVIEW LANDSCAPE SERVICES, INC. spasca,Qe 41 Individual or Partnership Principal Affix Corporate Seal ,ya;.••'°°� TF 2711 SW 36th Street a.e= SEAL Business Address; 2016 Dania Beach, FL 33312 `'•,, """'•'`Lou�o?' City, State, and Zip Code (954) 240.3746 Business Telephone LIBER INSTANCE ATTE (CNPorate Sanely)' Danns Garda, Attomey-In-Fact By: *Impress Corporate Seal IMPORTANT �J Surety companies executing bonds must appear on the Treasury Department's most current list (circular 570 as amended) and be authorized to transact business in the State of Florida. 'Five Percent of the Total Basic Services wRec uring Monthly" of the Extended Total for Both '••'5% of the Total Basic Services "Recurring Monthy' of the Extended Total for Bout DECEMM 28, 2010 This Pourer of Attorney Ibthlts the ads of lime named hesreln, and they have no autlarity to bind the COMM exce$ In the m mueer and to the extent herein stated Liberty Liberty Mutual Insurance Company Mutual The Ohio casualty Insurance Company Certl6cate No: 8198054-024029 SURETY West American Insurance Company POWER OF ATTORNEY KNOWN ALL PEJRSONS FlY THESE PRESS iT& That The Ohio Casualty Insurance Company is a corporation duly Organized undr the lairs of the State of New Hampshire, that loath Milord krprwrtLa Corapafny is a aoryoratim duly argantaed under Ire lets of tlhe State of M�Ssachusetls and V78s: American btstaanoe Carrhparhy is a oapahttiort duly organized under the lams of the State of Indarm (heratn collectively called the'ComAenies", pumW W and by authority herein set forth, does hereby name, corstbrte and appoint B. Aleman, Traxy Aston, Thomas BranigaN Lisa K. Crail, Ashraf ©masa, Samantha Fazarti, Dorms Garcia, Simone Gerhard, April Martinez, Rosa E. Rivas. Paul Rodrimnz- all of the dty of Los An les stool California each H name be more then one named, fta ON and m make, e oft am ars and shag be as Nr and an E be half as surely and as Wand deed, any and all wlderfed6% bands. recaptz and olh r surely ob6gadons, in fxa�toe birttrq upon the Companies as If they have been duly signed by the president and atmsmd by the secretary of the Campanies in their own proper persm IN WITNESS WHA, this Power of Aft" has been subscribed by an authorimd of m or official of the Companies and the cxvpnla seals of the Companies nava been Who hereto this 28th day of November , 2018 . lul,erly Mutual Insurance Company py nNauq� �r way tNar/,q The Otto Casually Insurance Company i°Oe+r6 C. r� � oro p,c,� West American Insurance Company 1912OR 1919 01 1991 c ���1� '�� rra,lA M r. Aa ia-# Cnnd— of PENNSYLVANIA ss V of MONTGOMERY On this 28th day d November , 2018 before me pers=4 appeared David M. Carey, who adlf to unowledged himsebe rte Assisted Secretary of Liberty Mutual Insurance may, Th�h)o any, Connpany, ad' 1lTAmudcah Insurance Company. and that he, as such, being authorized so to do, execute Ire foreg obtg inhuman for the purposes therein contained by signing on behalf of the corporations by himself as a duly mNtoraed officer. 5) IN WITNESS WHEREOF, I have hereunto subscribed my name and afted my notarial seal at long of Prussia, Pe nnsyivania, on the day and yeas first above wdten. .2 9p p4gr Q� apor+w F( CORVAONINEALTH OF PENNSYLVANIA Ndram Tama " w ~� �o OFv 9 Upper M—TMmlpomery C—dy By: Lo tit My C*sIon E�hee Merdr 28.2021 �v�c, am hb„mecAaeaeoandN+omrbe eresaPastetah f�a?�yPhlb6c _ This Power of Attorney is made and executed pursuant to and by authority of the f o lowirg By-laws and Authortrationts of The Ohio Casualty Insurance Company, Liberty Muwal Insurance Company, and West American insurance Company whM resolutions are now in full force and offal readkg as follows: ARTICLE N - OFFICERS: Section 12. Parer of Attorney. Lu Any officer or other ofRdal of the Carporatiorl authorized for that Purpose in writing by the Chairman or the President, and subject to such limitation as the Chairman or the ftsidet may prescribe, shat appoint such attomeysda fad, as may be necessary to ad in behalf of the CapoWm to make, execute, seal, admowledge and defnrer as surely c any and all cad s, bonds, recogniranoes and other surely obiigatiahs. Such attomeys.in fait, subject to the 16nibdions sal Lath in their respective powers of attorney, shall have full power to bind the Corporation by their *none and execution of any such instruments and to attach thereto the seal of the Corporation. When so executed, such histruments elnai be as binding as t signed by the President and attested to by the Secretary. Any power or suthorfty granted to any representative or allorney in.fact under the provisions of this atide may be revoked at any time by the Bead, the Chairman, Ire Presided or by the officer or officers granting such power or authority. ARTICLE)MI - Execution of Contracts: Section 5. Surety Bonds and Undettelings. Any officer of the Company authorized for that purpose in writing by the chairman of the president and subject to such tmrtatarhs as the chairman or the president may prescribe, shell appoint such attorneys -in -fed, as may be necessary to ac in behalf of the Company to make, execute, sal, acknowledge and deliver as surely any and at undmtaldrip, bonds, rec%ntrmtees and other surely obiigatiorhs. Such altameysmin-lact subject to the limitations set loch in their respective powers of attorney, shall have full power to bind the Company by their signature and execs fon of any such Instruments and to attach thereto the sal of the Company. When so executed such but umerts shaft be as birhrTetg as if signed by the presklmd and arrested by the Sam". Certificate of DeslIpmMon - The Presided of the Campmhy, acting pursuant to the Bylaws of the Company, mlthort¢es David M. Carey, Assistant Secretary to append such atiomeys4n- fact as may be nacesmy to act on behalf of the Company to make, execute, seal, adac ab* wW deliver as awely any and at undenaldW bonds, recogrozanoes and other surety Auftrtm6on - By unadmous Consent of the Corgh*s Board of Dbedors, the Company consets that facsimile or mechanically reproduced signature of any assistant secretary of the Company, wherever aihpetr I upon a Carried copy of" power of atlomey issued by the Company in connection with surely bonds, OW be valid and I>i mg upon the Company with the sane force and effect as though manually &Ua 1, Renee C. Lleweflm, the undersigned, Asditd Secretary. The 01110 Casually bhsuraroe Company. Liberty 6thrhnal Insurance Company, and wast Am== Insurance Cotapany, do hereby catty that the erginal powerof altomey of which the begdrg is a full, tore and coned copy of the Power of Attamey exearted by said CmWades, is in kN here and effect and has not been revoked. IN TESTIMONY WHEREOF. I have hersu to set my hand and affixed the seals of sold Companies Ida 21st day of September , 2020 . �, tNSaip_ �r ower, � tNsu = 1912 c 1919 1991 c " t.4"- Ar o IN o�'Nss r8�ae,,,,.►.�s By: Reree C. Elawallyri,1 Secretary LMS -12873 LMIC OCIC WAIC NO Co 082018 C l6 W m "'*y OF SUN 1" BrtghtView Undxopu Ser koz ORIGINAL Invitation to Bid OPTION B Goods & Services NY �S4 O� r �� A U P F L 0 0F SU N PCO Right -of -Ways and Facilities Landscape Maintenance Specifications City of Sunny Isles Beach I ITB 20-08-01 Right -of -Ways and Facilities Landscape Maintenance Services ""'r OF SUN W TABLE OF CONTENTS Contents Page No. Tableof Contents................................................................................................................... 2 - 3 Section 1: Performance Standards/Technical Specifications North - Area Map 1.1 Scope of Services................................................................................... 4 1.2 Locations of the Work............................................................................ 5 1.3 Satellite Storage and Operation Center ................................................ 5 1.4 Equipment..............................................................................................6 South - Tree Map 1.5 Maintenance of Traffic........................................................................... 7 1.6 Force Majeure........................................................................................ 8 1.7 Irrigation System Maintenance.............................................................. 8 1.8 Pesticides and Fertilizers........................................................................11 1.9 Weed Control..........................................................................................17 1.10 Mangrove Conservation Area................................................................17 1.11 Tree & Palm Maintenance......................................................................18 1.12 Shrub & Groundcover Maintenance........................................................20 1.13 Mulch......................................................................................................20 1.14 Sod Maintenance/Mowing.................................................................. 20 1.15 Edging....................................................................................................20 1.16 Line Trimming........................................................................................ 59 1.17 Catch Basins.......................................................................................... 23 1.18 Bus Shelter & Bench Locations.............................................................. 23 1.19 Graffiti Removal..................................................................................... 24 1.20 Litter/Debris Removal............................................................................ 24 Section 2: Basic Services 2.1 Basic Services ("Recurring Monthly') .................................................... 26 Section 3: Supplemental Services 2.1 Supplemental Services ("On Demand') ............................................... 30 Section 4: Bid Submittal Forms.................................................................................... 45 Section 5: Questionnaire................................................................................................ 67 Exhibits Exhibit A North - Area Map Exhibit B Central - Area Map Exhibit C South - Area Map Exhibit D Bus Shelter Locations Exhibit E North - Tree Map Exhibit F Central - Tree Map Exhibit G South - Tree Map City of Sunny Isles Beach I ITB 20-08-01 Right -of -Ways and Facilities Landscape Maintenance Services %/�V OF SUN PN Exhibit H Tree Summary City of Sunny Isles Beach I ITB 20-08-01 Right -of -Ways and Facilities Landscape Maintenance Services "Y OF SUN 0°" SECTION 1 Performance Standards & Technical Specifications 1. SCOPE OF SERVICES The City of Sunny Isles Beach (the "City') will review bids for this Option B (Parks and Row) to secure the services of a qualified landscape contractor for Landscape Maintenance Services to be rendered throughout the City Right -of -Ways. It is the intent of this bid document that all work shall result in compliance with the Performance Standards and Technical Specifications and all regulatory requirements applicable to such project. Bidder shall provide proof that the company has been in continuous operation for a minimum of five (5) years.* This experience shall consist of performing similar work for a government agency during those entire 5 years. *A Bidder that has joined to create a new company, has been purchased or undergone a name change, must have been in business a minimum of 6 (six) months. The City reserves the right to accept a combination of experience amongst owners from said previous companies in order to meet minimum requirements. The Contractor shall provide all labor, materials, equipment, tools, qualified and certified supervision, and other items and services both necessary and incidental to ensure that the Landscape Maintenance Services are performed in a manner that will maintain a healthy landscape and present a neat, clean, and professional appearance of all rights-of-way, bus shelter locations, parking lots and government facilities. The Work shall include, but not be limited to, weeding, mowing, turf maintenance, edging, pruning, hedge trimming, raking, sweeping, blowing and vacuuming sidewalks, herbicide applications including preventive and corrective applications, fertilization and pest management services using Integrated Pest Management principles, irrigation system maintenance, monitoring and repair, maintaining and replacing, if necessary, any plants lost due to negligence of the Contractor, seasonal color replacement, removing graffiti within one (1) day of inspection with City's approval, daily removal of all litter including dead animals, shopping cart removal and litter pick up seven days per week, or as defined by the City. The Contractor shall adhere to the City Noise Ordinance. The intent of the following descriptions in this ITB is to convey the requirement that the various areas listed in this ITB shall be maintained to a superior level such that they are viewed by the public as the best maintained and most beautiful in all of southern Florida. It is this standard that will be required of the Bidders. If the Contractor intends to use sub -contractors to perform any work on this contract, these contractors are subject to approval by the City, at its sole discretion. 1.1.1 In addition, the City will award to the lowest responsive responsible bidder as a tertiary (third in order) bidder for services relating to disaster debris removal, in the event that the City's primary and secondary debris removal contractor has defaulted. Disasters include natural events such as hurricanes, tornadoes, windstorms, floods, and fires, as well as man-made events or emergencies such as civil unrest and terrorist attacks. After a disaster occurs, a designated City employee will City of Sunny Isles Beach I ITB 20-08-01 Right -of -Ways and Facilities Landscape Maintenance Services `/�Y Of SUN Pr contact the Contractor(s) holding the Disaster Debris Removal and Disposal contract to advise them of the City's intent to activate the contract for removal and disposal of disaster debris. Before work begins, the City must issue a written Notice to Proceed. Within eight (8) hours of receiving the Notice to Proceed, the Contractor will send a management team to report to the City Debris Manager to begin planning for the operations and mobilizing the personnel and equipment as necessary to perform the work. Mobilization by the Contractor shall begin within twenty-four (24) hours of notification by the City. Within seventy-two (72) hours of receipt of the Notice to Proceed, the Contractor shall be fully established and continue debris removal operations. The Contractor(s) shall make every effort to be at the disaster site within the stated time frame. The removal and disposal work must be conducted in a systematic and predictable manner. The Contractor shall handle debris management activities in the City in accordance with applicable regulations of the Federal Emergency Management Agency (FEMA), Federal Highway Administration (FHWA), Florida Department of Transportation (FDOT), Florida Department of Health (FDH), Natural Resources Conservation Services (NRCS), South Florida Water Management District (SFWMD), and the Florida Department of Environmental Protection (FDEP). Primary Contractors shall be required to follow all of applicable requirements of 2 C.F.R. 200.318 through 200.326 and FHWA-1273 — Federal -Aid Construction contracts in the execution of this Contract, contractor shall require and enforce similar compliance with all sub -contractors. The prospective participant certifies, by submission of this proposal, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency. 1.2 LOCATIONS OF WORK Accompanying these specifications is an area service map attached hereto as Exhibits A through H defining areas to be serviced and maintained. By submitting a Bid, the Bidder certifies that he/she is familiar with the sites, service areas, the proposed scope of work, performance standards and technical specifications, prior to submitting a Bid. The City reserves the right to remove or include specific locations on a temporary or permanent basis, as deemed appropriate. 1.3 SATELLITE STORAGE AND OPERATION SITE The Contractor must operate their own storage and operation site within a thirty (30) mile radius from the City of Sunny Isles Beach City Hall, 18070 Collins Avenue, Sunny Isles Beach, Florida, within sixty (60) days of award of Contract, as follows: The storage site must have a minimum of 3,000 square feet area, with a minimum of 1,200 square feet of fully enclosed, lockable, and secure materials storage area, and must be continually available to the Contractor and the City for storage use at no charge from the Contractor, (including delivery and pick up charges) for the full duration of this contract. The City reserves the right to inspect this facility prior to award of Bid, and at any time during the course of this Contract. Limited space is available from the City of Sunny Isles Beach under the William Lehman Causeway that may be utilized for storage of equipment and materials specific to this contract. City of Sunny Isles Beach I ITB 20-08-01 Right -of -Ways and Facilities Landscape Maintenance Services "Y�'Y OF SUN PH' All trash shall be removed off-site daily, no dumpsters shall be stored within City limits. 1.4 EQUIPMENT All equipment shall be maintained in an efficient and safe operating condition while performing work under the contract. Equipment shall have all proper safety devices required by law, properly maintained, and in use at all times. If equipment does not contain proper safety devices and/or is being operated in an unsafe manner, the City may direct the Contractor to remove such equipment and/or the operator until the deficiency is corrected to the satisfaction of the City. The Contractor shall be solely responsible and liable for injury to persons, and/or property damage caused by operation of the equipment. All equipment will be inspected and evaluated by the City, prior to award of this Bid. The following equipment shall be located at the satellite and operation site in the event of emergencies and be available to the City within the required time frames: ■ FDOT compliant arrow board and 75 FDOT compliant traffic cones. ■ Backhoe -front end loader ■ Twenty cubic yard dump truck ■ Hydraulic 65 foot bucket truck 1.4.1 Special equipment required (in addition to standard maintenance equipment). The Ci at its sole discretion. may require that any of the special equipment be located in the satellite storage and operation site specified herein. • One 400 gallon portable water sprayer and one 3500 PSI pressure washer. ■ FDOT Compliant arrow board and 75 FDOT compliant traffic cones. ■ Three fertilizer spreaders. ■ One pull behind aerator • Portable Stump Grinder 6" below grade • Underground wiring location equipment ■ Two hydraulic bucket -trucks with a reach capacity of no less than 65 feet. ■ One backhoe/front end loader combination machine (equivalent to a Ford F555 or larger) ■ One 24 foot minimum vertical man lift (pole cat or equivalent) ■ Two portable brush chippers with 20 cu yard capacity storage truck ■ Two twenty -cubic -yard capacity dump trucks ■ One Utility Box Truck or Van ■ Two portable gasoline generators (5000 W Minimum) ■ Four (4) 48" minimum swath rotary lawn mowers ■ Four utility carts that can traverse landscaped areas without damaging plants or irrigation ■ One Skid -steer Loader with the following accessories: Tree Boom, Fork, Bucket, and Auger ■ A two-way communication system between all of the Contractors service vehicles, their main office, and City personnel City of Sunny Isles Beach I ITB 20-08-01 Right -of -Ways and Facilities Landscape Maintenance Services OF SUN Pr The Contractor must own or have leased the eauioment at the time of bid submittal. The City may require proof of such ownership or lease agreement at its sole discretion. 1.4.2 EQUIPMENT SPECIAL CONDITIONS MOWERS All mowers must be rotary mowers with a maximum of a 72" cut. They shall be adjusted to 2 1/2" or 3" cutting height as directed by City, shall be in good repair, shall have no oil or gas leaks, and shall be equipped with grass catchers and sharp blades. Mower blades shall be sharpened or new prior to each cut. All rotary mowers must be mulching -type mowers with no discharge allowed, or all clippings must be manually removed. All equipment must be maintained in sound working condition in order not to exceed comfortable decibel levels or as determined by the City at its sole discretion. Contractor shall clean and sterilize mower between cuttings at each location to prevent the spreading of disease causing pathogens. EDGER'S Shall be in good repair, shall have no oil or gas leaks, and shall provide a clean straight edge not more than 1/2" away from walks and edge of pavement. VACUUMS In lieu of blowers, vacuums shall be used as part of this contract on streets and sidewalks so as not to blow debris on or near cars, adjacent properties, gutters, etc. 1.5 MAINTENANCE OF TRAFFIC This section is applicable to any task requested in this ITB that involves traffic of any kind. Any Work performed in the public right-of-way will require the prior approval of the appropriate public agencies. These public agencies include, but are not limited to, the City, Miami -Dade County Public Works Department, and FDOT. The bidder shall include all appropriate traffic control devices that conform to an approved Maintenance of Traffic (MOT) plan. The cost of the MOT shall be taken into consideration and all traffic control costs shall be a part of the unit price bid and shall not be paid for separately. This shall apply throughout this entire ITB. 1.5.1 MOT OF RIGHT-OF-WAYS Maintenance of Traffic shall be in accordance with the current edition of the Florida Department of Transportation, Standard Plans and Specification for Road and Bridge Construction, and the Manual on Uniform Traffic Control Devices, as a minimum criteria. This note should be included under all proposal items that may include work on both FDOT and all City roadways. All traffic control costs shall be a part of the unit price bid and shall not be paid for separately. City of Sunny Isles Beach I ITB 20-08-01 Right -of -Ways and Facilities Landscape Maintenance Services `pry OF SUN P' 1.5.2 The Contractor is responsible to have required FDOT certification for initiating, installing, and maintaining all temporary traffic control devices within FDOT rights-of-way in accordance with the latest FDOT standard specifications. 1.5.3 Due to construction projects within the City, FDOT may require that tree pruning be completed at night. The Contractor is responsible to perform the work in accordance with FDOT requirements at no additional cost to the City. 1.6 FORCE MA)EURE If weather or other acts of nature prevents the Contractor from conducting the requested services or maintenance on the day specified by the City or otherwise planned by the Contractor, the Contractor shall conduct the services or maintenance requested on the following day at no additional cost to the City (unless otherwise directed by the City). Any change in schedule due to this section must be communicated to the Project Manager prior to the commencement of work. This shall apply throughout this entire ITB. 1.7 IRRIGATION SYSTEM MAINTENANCE The Contractor must be responsible for the complete management, operation and maintenance of all irrigation systems. Within thirty (30) days of Contract execution, the Contractor must complete an' assessment at no additional cost to the City to determine what repairs are required at each Project Site to bring each Irrigation System to full operations. This assessment will provide a detailed breakdown by Project Site of the repair work required and cost of repair. Contractor will be responsible for each Irrigation system once it is fully operational. All improved and existing areas must receive sufficient amounts of water to flower beds, turf and landscaping, as necessary to present a uniform green color without browning or barren areas resulting from lack of water. Any dead or under -developing plants shall be immediately replaced by the Contractor at no cost to the City. The Contractor, at his/her expense, will be responsible for the proper maintenance, replacement, repair, or retro -fitting of all irrigation components. Contractor will be reimbursed for the purchase of materials and equipment only, at actual cost to the Contractor. without mark-up, to maintain the Irrigation System except where the repair or replacement results from damage caused by the Contractor. Any damages resulting from accidents, vandalism, or an Act of God are reimbursable to the Contractor on a materials basis only with proper documentation and approval by the City. Any necessary repairs, other than routine irrigation head replacement must be approved in writing by the City prior to start of work. Under no circumstances will the City reimburse Contractor for mark-up on material cost. All repairs to the system shall be identical to the original installation, unless approved otherwise in advance by the City. If a change to the installation or material will result in lower future maintenance costs, less frequent breakage, or an increase in public safety, the Contractor shall request authorization, in writing, to make the change for the City. Replacement of system City of Sunny Isles Beach I ITB 20-08-01 Right -of -Ways and Facilities Landscape Maintenance Services ".Y OF SUN P�_ components shall be the same manufacturer and model as original equipment, or better, as authorized by City. Contractor shall submit a monthly wet -check report, or more frequently as required by the City, at its sole discretion, to ensure the proper coverage is being achieved, and utilize this wet -check report for proposals for repairs. In addition to wet checks, the Contractor shall provide meter readings to verify viability of systems at least once per month, or more frequently as required by the City, at its sole discretion. 1.7.1 IRRIGATION GENERAL CONDITIONS All irrigation lines are to be flushed, cleaned, and maintained monthly, or as required to maintain the required water flow. This shall include, but not be limited to, the adjustment of the flow of water of irrigation heads so as to minimize or eliminate the flow of water onto the public roadway, sidewalk and buildings, and the checking of breaks, and replacement of broken or stolen heads. All valves, controllers, and other components must be maintained on a regular basis at no additional charge. This will include, but not be limited to, the adjustments of the controllers to ensure the correct amount of precipitation necessary for viable vegetative growth, always following any South Florida Water Management District drought guidelines. The Contractor shall check for breaks in the lateral lines. All irrigation breaks or malfunctions must be repaired by the Contractor within twenty-four (24) hours notification by City (including weekends): This includes all vehicular damage to irrigation and/or landscape materials. Furthermore, all damages noticed by Contractor shall be reported to City Project Manager(s) within twenty-four (24) hours. Irrigation repairs and maintenance shall not be sub -contracted. Contractor shall have sufficient labor, materials, tools, equipment, and qualified and certified supervision to adequately maintain irrigation systems to the City's specifications and be approved by the City. 1.7.2 COLLINS AVENUE MEDIAN The Collins Avenue median is irrigated through a `wethose' subsurface irrigation system supplied by City water meters, with the exception of median island `bullnoses' which are watered with overhead irrigation. 1.7.3 ON-GOING MAINTENANCE Required on-going maintenance as follows: Weekly: Contractor is to visually inspect all irrigated areas once per week to identify potential leaks as evidenced by water related plant stress, surface water, dry spots, correct spray patterns, prevention of overspray on pavement, head clogging and retracting, broken or damaged equipment, and paved surfaces and walls affected by irrigation spray. City of Sunny Isles Beach I ITB 20-08-01 Right -of -Ways and Facilities Landscape Maintenance Services • Monthly: Turn system on with controllers and check program. Adjust program as needed for seasons, new plantings, and weather conditions. Verify that system is running 20 minutes on and 20 minutes off, per cycle, to prevent 'wethose' hydration (decrease leak rate). Suggested frequency of watering (will vary based on rainfall) is 5 cycles per day/5 days per week during dry season and 4 cycles per day/3 days per week during wet season. Visually inspect valves, filters, and backflow preventers for malfunction or damage and repair as needed. With system running, visually inspect for PVC pipe breaks or 'wethose' needing repairs. Always make repairs to all PVC or 'wethose' pipe after flushing the pipe. After repairs are complete, turn the system on to verify that no additional work is required. The Contractor shall also conduct meter readings to verify viability of systems at least once per month Quarterly: In addition to monthly maintenance schedule, open flush ports and let water run a minimum of 3 minutes. Check filter elements for excess residual and replace if needed. Annually: In addition to monthly maintenance schedule, replace filter elements and controller batteries. Chemically flush system using 'Dissolve' (this process will remove iron, calcium, and other buildup on the inside of the'wethose' and PVC pipe). Accidental: Accidental damage to system — Follow the monthly procedure and be mindful to always flush the system before and after making repairs. 1.7.4 CONVENTIONAL IRRIGATION SYSTEMS Requirements for Conventional Irrigation Systems within project limits: The Contractor is to familiarize himself with the existing irrigations systems and is responsible for the repair of all components to insure a continually efficient irrigation system. This includes the adjustment of the controllers to ensure the correct amount of precipitation necessary for viable vegetative growth, always following any South Florida Water Management District drought guidelines. Contractor is to perform monthly wet tests, or more frequently as required by the City, to verify viability of system, on the last Wednesday of each month. On the first day of each month report to City, in writing, indicating proper operation of each zone, required repairs, additional costs and updated run time per zone. Contractor shall ensure that all irrigation systems have 100% coverage with 50% overlap. 1.8 PESTICIDES AND FERTILIZERS City of Sunny Isles Beach I ITB 20-08-01 Right -of -Ways and Facilities Landscape Maintenance Services `/'Y OF SUN P'" The Contractor must perform an effective commercial fertilization program. Fertilizers must be approved in advance by the City's Project Manager(s) and must be applied in accordance with the manufacturer's instructions. The actual type and amount of fertilizer applied must be based on results of soil test(s) and in accordance with manufacturer's instructions. Contractor shall perform a soil fertility test at least twice per year or before major fertilization as recommended below, at Contractor's expense. The soil samples shall be taken in a variety of locations, six (6) minimum (in rights-of-way) and 4 minimum at facilities to determine the need for soil/plant nutrients before applying fertilizer. The fertilization needs may be adjusted based on the results of the soil sampling and prior approval of the City. Soil test(s) must be conducted by a college or university with a specialty in land management or a commercial soil laboratory; such tests are the full responsibility of the Contractor at no additional cost to the City. In addition to the soil fertility tests, any sign of sickness or disease in trees, palms or shrubs shall be tested immediately, at the Contractor's cost. Contractor shall perform soil test, which results must be submitted to the City, and will become property of the City thereafter. Contractor must notify the Project Manager(s) one (1) week in advance of fertilizing so that the City's Project Manager(s) can make any necessary changes to City operations or activities. Contractor must maintain records of all fertilizer usage on a Contractor provided form. This form must be filled out as fertilizing operations are performed, and all entries must be available for inspection upon request from the City's Project Manager(s). Fertilizer must be delivered in the original, unopened containers bearing the manufacturer's chemical analysis, name, trade name, trademark, and indication of conformance to state and federal laws. In lieu of containers, fertilizer may be furnished in bulk if accompanied by a certificate indicating the above information with each delivery. Failure by the Contractor to provide adequate fertilizer and/or insecticide shall constitute a failure to properly maintain landscaping. Resulting foliage or landscaping damage occasioned by such failure, as determined by the City, shall be replaced immediately by the Contractor at no cost to the City. Special attention shall be given to control chinch bug infestation in a timely manner such that turf damage does not occur. Aerial spraying of trees, with the exception of Royal and Date Palms, is prohibited (unless otherwise directed by the City). Any spraying on top of palms must occur between the hours of 1:00 AM and 3:00 AM. Avoid spraying when residents are active. Fertilizer and insect/disease control materials shall be applied at the rates established by accepted horticultural standards, manufacturer's recommendations, by certified specialists, and as approved by City. Contractor shall provide a list of suppliers for the fertilizer / insect control materials including MSDS (Material Safety Data Sheets) for approval by the City. Review by the City's Project Manager(s) or Consultant shall not be deemed to be an approval that is contrary to any other applicable law or regulation. The Contractor shall apply additional fertilizer or soil amendments as needed to keep lawn and plants in a healthy, green, weed free and nutrient rich condition, at no additional charge. The following fertilization schedule outlines a minimum of applications. Changes in fertilization rates, methods and composition must be approved by the City's Project Manager(s) in writing. City of Sunny Isles Beach I ITB 20-08-01 Right -of -Ways and Facilities Landscape Maintenance Services � Y OF SUN P'r 1.8.1 LAWN (St. Augustine) Apply four applications per year at quarterly intervals in February, May, August, and November. Lawn fertilizer shall be in granular form and have a 3-1-2, 4-1-3 (ie; 12-6-8 or 16-4-8) or similar ratio of N, P, and K with at least 50% of the nitrogen in the insoluble or slow-release form. Fertilizer mix shall also contain iron (at least 0.5%) and other micronutrients such as magnesium, manganese, and zinc. A lower nitrogen product can be used during the summer months so as not to substantially increase growth rates. "Weed and Feed" products containing Atrazine herbicide may be used in cooler months. Products should be applied at the rate of 1 pound of actual nitrogen per 1,000 square feet of lawn area. Contractor is responsible to follow manufacturer's recommendations for fertilization rates and quantities. 1.8.2 TREES Apply two applications per year in spring and fall of 8-2-12 granular fertilizer or approved equal unless soil conditions or plant species dictate differently. Apply 1/2 pound per foot of canopy diameter or 1/2 pound per inch of trunk diameter at breast height, not to exceed 8 to 10 pounds per tree. Contractor is responsible to follow manufacturer's recommendations for fertilization rates and quantities. 1.8.3 SHRUBS AND GROUNDCOVER Apply four applications per year at quarterly intervals. Flowering shrubs are to receive applications of granular 8-10-10 SCU with micro -nutrients supplemented with liquid 16-4-8 with micro -nutrients unless soil conditions or plant species dictate differently. Non -flowering shrubs are to receive applications of granular and liquid 16-4-8 with micro -nutrients. All Ixora species shall receive TRI-NITE (or equivalent) w/minor elements fertilizer. Contractor is responsible to follow manufacturer's recommendations for fertilization rates and quantities. Due to lack of above ground irrigation on Collins Avenue median, plant material is to receive four applications per year (Every three months) of liquid 16-4-8 with micro -nutrients (no granular fertilizer is to be used). 1.8.4 SEASONAL COLOR Apply one initial and one "mid-term" application of Nutricote total seventy (70) day 13-3-13 fertilizer for each seasonal color planting. Apply Snapshot pre -emergent herbicide to seasonal color planting bed at each seasonal color change. 1.8.5 PALMS City of Sunny Isles Beach I ITB 20-08-01 Right -of -Ways and Facilities Landscape Maintenance Services `y�y OF SUS'= P'N Palms shall be fertilized four times per year in the months of February, May, August, and November. Fertilizer to be a granular "Palm Special" 8-2-12 product, with at least 50% of the nitrogen and potassium in the slow-release form, preferably sulfur -coated. Fertilizer mix shall also contain micronutrients, specifically magnesium (kieserite, at least 3%), manganese sulfate (at least 1%), chelated iron (Trachelene, at least 1%), and trace amounts (less than 1%) of boron (boric acid), copper sulfate, and zinc sulfate. For Medjool and Sylvester Date Palms, apply 6-7 lbs. per application and for Canary Island Date Palms apply 8-9 lbs. per application. Fertilizer to be applied in small piles scattered 12" to 48" out from trunk. Contractor shall follow manufacturer's recommendations for fertilization rates and quantities for all other palms. During the two summer applications (May and August) the 8-2-12 shall be mixed with Sul -Po -Mag or K -Mag in a 1:1 ratio and applied together at the recommended rates. Apply Supplemental Sul-po-mag, K -Mag, manganese sulfate or other micronutrients, as needed, to correct nutritional deficiencies. Palms with reduced rooting space in small planters or beds, or those with extensive ground cover beneath, shall have overall fertilizer rates proportionately reduced by 1/3 to 1/2 and frequencies increased to 6 times per year (1 time each 2 months) to prevent phytotoxicity. Observation: It shall be the Contractor's obligation to perform regular monthly inspections of all palms and report to the City any site condition which may be detrimental to the health and vitality of the palms. The base of palm trunks, canopy and palm leaf spears must be observed. Further, the Contractor is responsible to harvest and submit appropriate frond, spear leaf or root tissue samples from palms demonstrating unusual characteristics to an approved lab for disease analysis report and forward results and recommendations to the City. Palms that show signs of distress shall be immediately top drenched, if necessary. Insect and disease activity will be treated on an as -needed basis upon inspection. Required service calls and treatment between scheduled maintenance shall be at Contractor's expense. These reports are to be written and should be received by the City no later than ten days after each inspection. It is required that the Citv be notified in advance of planned activities in order to allow them to witness and record the applications. 1.8.6 INSECT AND DISEASE ACTIVITY The Contractor shall control or eradicate infestations by chewing or sucking insects, leaf miners, fire ants, whitefly and other pests and disease by spraying affected grasses or plants with chemical sprays and combinations of sprays suitable for that particular pest when the infestation or infection becomes evident City of Sunny Isles Beach I ITB 20-08-01 Right -of -Ways and Facilities Landscape Maintenance Services `/ry OF SU0 0� and as often thereafter as necessary using Integrated Pest Management Principles. The Contractor shall be fully licensed to spray pesticides, and shall use sound cultural practices that aid in preventing the presence or proliferation of insects and diseases. The Contractor shall develop a pest management plan for approval by the City. The Contractor's plan must establish the strategy and methods for performing the work in a safe, effective, and environmentally sound manner. Should the Contractor fail to report any disease or pest infestation that results in damage to the Site(s) under the responsibility of the Contractor, the Contractor must replace such damage, including, but not limited to, re -sodding, replacement of trees, palms, shrubs, groundcover, etc. Whitefly shall be controlled on all trees, palms, shrubs and groundcover and Contractor shall develop preventive measures in the pest management plan. Contractor is responsible to monitor infestations during the daily servicing and inspection of the site(s). 1.8.7 SPECIALTY PALM/TREE CARE Specialty palms such as Dates Palms, Royal Palms, Bismark Palms and other specialty foliage shall be treated with preventive chemicals per each individual need to properly maintain them. This includes pest infestation, fungicides and deficiencies. Any specialty palm or other trees damaged due to over/under treatment shall be the responsibility of the Contractor and all damaged material shall be replaced within one (1) week of the damage being noticed, at the Contractor's expense, at no cost to the City. Aerial spraying on top of palms must occur on weekdays between the hours of 1:00 AM and 3:00 AM. Avoid spraying when residents are active. The following outlines a minimum of applications. Insect Control: In January, April, August and November, inspect terminal bud of all palms for signs of boring/chewing insects. If evidence of a nest is discovered, drench terminal bud with Orthene, Imidacloprid or Safari or Lindane six times per year or as needed to control insect infestation (Lindane is to be used in limited amounts and only if evidence of beetles is present). The applications assume a continuing boring insect presence on site. OTC Injections: Upon evidence of LY (lethal yellowing) or TPPD (Texas Phoenix Palm Decline) inform the City immediately and upon approval by the City, begin injections per label rate, per palm, of OTC tree injection formula (Tree Saver Inc. or equal). Follow manufacturer's recommendations re: injection method and frequency. OTC injections are on an "As Needed" basis and will be considered a "Supplemental Service." Date Palms (Phoenix dactylifera, Phoenix canariensis & Phoenix sylvestris): City of Sunny Isles Beach I ITB 20-08-01 Right -of -Ways and Facilities Landscape Maintenance Services `/"), OF SUN Pr Date Palm pest control contractor must be a State of Florida licensed pest control operator with a minimum of five years of experience in this type of work with Date Palms in South Florida. Disease Control: Three times per year all Date Palms will be treated with a systematic fungicide(s). These applications will be performed as a root/soil drench during the months of March/April, July/August, and November/December and are considered to be preventive maintenance. Contractor is responsible to follow manufacturer's recommendations for rates and quantities. Soil/root drench utilizing "T -Storm" or "Cleary's 3336" fungicide combined with either "Subdue Max" or "Chip-co-Aliette" and "Mancocide". For every other application alternate between Subdue and Aliette. Take steps to ensure that the fungicide doesn't run off but is instead absorbed into the root system. In the event Thielaviopsis paradoxa is identified in any of the palms and/or has infected a palm in close proximity to the subject palms, commence top to bottom trunk drenches utilizing T -Storm OR Cleary's 3336. Perform these trunk drenches concurrently to the root/soil drenches. Continue this requirement until such time as infected host palms have been removed from the proximity of the subject palms. Top to bottom fungicide trunk drenches are on an "As Needed" basis and will be considered a "Supplemental Service." Should symptoms of Ganoderma develop on any palm, diseased palms shall be immediately removed and discarded in a landfill. If Ganoderma is detected in the form of visible conks, to mitigate the risk of disease translocation, immediately drench the entire conk with undiluted Chlorine bleach and then carefully separate them from the trunk, contain them in a ziplock bag and discard them at a landfill. Remove the host palm from the site as soon as possible. Contractor shall regularly inspect all palms for the presence of conks. Should any evidence or suspicion of the presence of Ganoderma become evident, Contractor shall immediately notify the City. Royal Palms: As a preventative measure, apply a Merit systemic insecticide root drench on all Royal Palms with a follow-up within 21 days, twice per year. In addition, apply a foliar application of Imidacloprid or Safari, or approved equal, once per year. Drench head of palm until runoff occurs and repeat foliar spray within 21 days. Follow manufacturers' recommendations regarding application methods and rates. It is the responsibility of the Contractor to perform monthly evaluations of all Royal Palms to keep them healthy. City of Sunny Isles Beach I ITB 20-08-01 Right -of -Ways and Facilities Landscape Maintenance Services 'y"Y OF SUN Pt' 1.8.8 LAWN (St. AUGUSTINE) Insects and fungus shall be controlled by both curative and preventative measures. Spray all lawn areas, as required, for control of chinch bugs, army worms, sod webworm, fungus, and other pests. Unless specifically approved by the City, only liquid pesticide applications are to be used for chinch bug control. 1.8.9 TREES, SHRUBS AND GROUND COVER Treat trees, shrubs and ground cover, as needed, with the most appropriate selective pesticide for the targeted pests. Follow manufacturer's instructions for application, using Integrated Pest Management Principles. It is the Contractor's responsibility to perform monthly evaluations of all trees, shrubs and ground cover and treat as needed to keep them healthy. 1.8.10 HERBICIDE APPLICATIONS Contractor may use selective herbicide by means of spray type to aid in the control of unwanted weeds and vegetation. All applications shall be performed by persons holding a valid herbicide application license as issued by the State of Florida and shall be done in accordance with herbicide manufacturer's recommended rates and applicable Federal, State, County and Municipal regulations. Contractor must only utilize herbicides registered by the EPA and the Florida Department of Agriculture and Consumer Service's Bureau of Pesticides. The use and application of any pesticides must comply with Chapter 487 of the Florida Statutes and Chapter 5E-2 of the Florida Administrative Code. The Contractor is required to obtain written approval as to the type, location and method of applications from the City's Project Manager(s) prior to the use of any herbicides. Any proposed changes in approved herbicide usage must be submitted for the City's Project Manager's approval at least five (5) working days in advance of the anticipated usage. The Contractor shall exercise extreme care so as not to overspray and affect areas not intended for treatment. Areas adversely affected by such overspray shall be the responsibility of the Contractor and all damaged material shall be replaced, within one (1) week of the damage being noticed, at the Contractor's expense. Contractor must maintain records of all herbicide usage on a Contractor provided form. This form must be filled out as weed control operations are performed, and all entries must be available for inspection upon request from the City's Project Manager(s). NOTWITHSTANDING ANY LANGUAGE IN THIS CONTRACT, ALL CHEMICAL APPLICATIONS SHALL REQUIRE WRITTEN APPROVAL BY THE CITY PRIOR TO APPLICATION. CONTRACTOR SHALL SUBMIT YEARLY, QUARTERLY, AND MONTHLY City of Sunny Isles Beach I ITB 20-08-01 Right -of -Ways and Facilities Landscape Maintenance Services • %"')' OF SUN W CALENDARS FOR APPROVAL PURPOSES RELATING TO CHEMICAL APPLICATIONS AND LOCATIONS. 1.9 WEED CONTROL The Contractor must perform weed control to prevent the encroachment of weeds into established turf and landscaping, including grass areas, around trees, shrubs, hedges, flower beds, sidewalks, fencing, paved areas, drains, walls, concrete areas, etc. Landscaping, including all annual flower beds, must receive weed control to eliminate unsightly and/or noxious weeds and are to be maintained free of weeds and grass. No weeds shall be visible in any landscape beds at the end of each month. All ditch lines must be line trimmed and weeded to prevent tall weeds or grass from showing above ditch. The Contractor must trim and/or mow as far over the edge of the ditch line as possible to prevent this occurrence. Weed control must be performed to eliminate grass and weeds in cracks and joints within or along sidewalks, jogging paths, curbs, parking lots, fences, in expansion joints, catch basins, gutter areas, etc. At no time should there be any visible weeds left to die in sidewalk cracks, curbs, flower beds, mulched areas, parking blocks and parking lots/areas, or fences. If herbicides are used, weeds are not to be left, to die or dead, in mulched areas or flower beds, creating an unsightly appearance. For trees and palms within lawn areas, herbicide must be kept 2" away from trunk. Do not spray tree leaves, suckers or open wounds. Do not use string weed -eaters or string trimmers for trees and palms within lawn area to avoid trunk damage. All vines growing along or on fences, walls or poles must be removed unless the City's Project Manager(s) directs in writing that they are to remain in a specific area. Turf must be free of the following, or similar, undesirable vegetation alone or in combination and as further identified in the IFAS Extension Book, "Weeds or Southern Turfgrasses" from the University of Florida as follows: Annual, Purpler, and Yellow Sedge; Broomsedge; Castor Bean; Crowsfoot; Dogfennel; Goosegrass; Johnsongrass; Maiden Cane; Ragweed; Rhodegrass; Sandspur; Spanish Needle; Torpedo Grass; Tropical Soda Apple; Vaseygrass; White Clover; Dollarweed; Florida Pusley, Large Pusley. 1.10 MANGROVE CONSERVATION AREA MAINTENANCE Contractor is responsible for the maintenance of the mangrove conservation areas. The Contractor shall remove all litter, debris and selectively remove and/or treat invasive non-native plant species by such methods as manual removal, mechanical removal and/or selective herbicide application. All dead and decaying plants shall be removed from the conservation areas. Remove, haul, and dispose of all litter, debris and invasive non-native plant material to an approved location. Disposal shall be done in a Florida Department of Environmental Protection (FDEP) approved manner that will not encourage re -infestation by the invasive species and comply with all applicable state and City of Sunny Isles Beach I ITB 20-08-01 Right -of -Ways and Facilities Landscape Maintenance Services �4Y Of SUN Pt' local codes. The Contractor shall be selective in herbicide application procedures to control invasive plant species and assure survivability of mangroves and native species. Invasive species are defined as plants included on the FDEP's List of Prohibited Aquatic Plants, the Exotic Pest Plant Council's List of Florida's Most Invasive Species (latest edition). Herbicide application will be performed by a Florida Department of Agriculture and Consumer Services (FDACS) licensed commercial applicator certified in Aquatic Pest Control application and Right of Way. All herbicide applications must be supervised by a certified herbicide applicator. Any herbicide solution shall comply with all applicable regulations in accordance with FDEP and Miami -Dade County Department of Regulatory and Economic Resources (DRER) and the manufacturer's label at all times. Obtain agency authorization before using herbicides in a mangrove area. Due to the sensitivity of these areas, a Professional Mangrove Trimmer (PMT) or ISA Certified Arborist shall be on site to monitor the maintenance in these areas. Contractor is responsible for avoiding adverse impacts to mangrove root systems and seagrass. The removal of invasive non-native plant material shall not defoliate, remove or destroy mangroves. Contractor is responsible for maintenance and safe operation of all necessary equipment at all times. 1.11 TREE & PALM MAINTENANCE All pruning shall be in accordance with the American National Standards Institute ANSI A-300 standards and practices. Tree maintenance must be under the direct supervision of an ISA certified -arborist. A tree maintenance schedule developed by an ISA certified arborist shall be provided to the City in writing within (14) days after award of contract as part of the Maintenance and Service Plan. An ISA certified arborist shall be available for tree health inspections and tree maintenance recommendations when requested by the City. All work shall be performed by workers trained in accordance with ANSI Z133.1 safety regulations as required by OSHA. Maintain integrity of original design when trimming. Cuts shall be made with sharp and proper tools. On trees or palms known to be diseased, disinfect tools after each cut and between trees. Prune only at the time of season proper for the variety. Pruning of trees and palms shall only take place after notifying the City. All tree, palm and shrub pruning is included in this Contract. The Contractor shall maintain integrity of original design when trimming and shall not box plants whose habits of growth do not lend themselves to this type of trimming. The Contractor shall not use a machete for trimming and no plant material shall be trimmed using weed eaters. The contractor shall haul away all trimming debris from site, and properly dispose of at Contractor's expense. 1.11.1 TREES Prune, thin, and trim all trees once per year, to keep the trees healthy, to maintain the natural character of the variety, to control shape and to prevent crowding. Pruning shall consist of the removal of dead, broken, fungus infected, superfluous and intertwining branches, vines, and the removal of dead or decaying stumps and other undesirable growth. Selectively prune all mature trees over 20' height and adjacent to walks and vehicular areas to a minimum of 12' of clear trunk, and maintain minimum of 8' clear trunk for all other trees in accordance with Tree Care Industry Association and Miami -Dade County standards and practices. Remove sprouts or stems to maintain single trunk on City of Sunny Isles Beach I ITB 20-08-01 Right -of -Ways and Facilities Landscape Maintenance Services 'lyOF SUN Pr single -trunk trees, as needed. Contractor must be responsible for the removal of water- sprouts/suckers growing from trees in areas where landscape maintenance is being conducted, up to the height of 8 feet, as needed. No pruning will be done immediately following growth flushes, branches will be pruned just outside the branch collar, and pruning paint will not be applied. Sucker growth will be removed as needed by hand from the base of trees and no herbicide will be used for this purpose. Prune only at time of season for the variety. Shape the top of small trees as needed. Tree pruning will also be required from time to time due to damage from storms, frost or when blocking sight distances. All tree pruning shall follow the ANSI A-300 and ANSI Z-133 standards and Miami -Dade County Tree Ordinance, etc. Contractor is responsible to prune mangroves if needed or requested by the City. Contractor is responsible for obtaining any required permits and licenses from Miami -Dade County DRIER and other agencies to properly prune mangroves. 1.11.2 PALMS Remove dead, dying and hanging fronds from palms, as needed, for clean appearance. Fronds removed shall be severed close to the petiole base without damaging live trunk tissue. The Contractor shall prune Coconut Palms (frond and fruit removal) a minimum of three times per year and other palms (frond and fruit removal) a minimum of two times per year to remove lower hanging fronds and fruit between 9 and 3 o'clock position, or more often as needed to keep free of fruit and/or dead hanging fronds, or as directed by City. Do not remove fronds that do not hang below a line parallel to the ground. Do not over -prune palms by removing live green fronds. Never pull or rip off palm fronds. The hurricane or candle cut pruning of palms is not allowed, also the use of climbing spikes is not allowed. When pruning palms, thoroughly sanitize pruning tools using chlorine bleach or isopropyl alcohol before use on site and in between each palm to mitigate the risk of disease translocation from site to site and/or from palm to palm. Prune all Date Palms two times per year (May and October) to remove Date Palm seeds and lower fronds, or more often as needed to keep free of fruit and/or dead hanging fronds as directed by City. When pruning Date Palms, thoroughly sanitize pruning tools using chlorine bleach or isopropyl alcohol before use on site and in between each palm to mitigate the risk of disease translocation from site to site and/or from palm to palm. Prior to hurricane season (June it), prune Date Palms as follows: Prune seed stalks cutting the stems to within 6" of trunk and two lowest sets of fronds on palms that have been established on site for more than two years. Remove all of the inflorescence/date stalks. Follow with a fungicide application as specified in Article 3.8.7. At no time shall Date Palm fruit droppings litter sidewalks, streets or landscape areas. Using palm spikes to climb is not allowed. 1.12 SHRUB & GROUNDCOVER MAINTENANCE City of Sunny Isles Beach I ITB 20-08-01 Right -of -Ways and Facilities Landscape Maintenance Services • `/�Y OF SUN ""_ Shrub and groundcover material shall be pruned a minimum of once per month to ensure the best shape, health and character of the individual plant if needed. Mechanical trimming may only be used when the health or appearance of the plant will not be damaged by the mechanical trimmers. Groundcover plants shall be selectively cut back to encourage lateral growth and kept in bounds and out of other plantings. On SR AlA (Collins Avenue) the Contractor shall trim shrubs and groundcover, as needed, to meet the criteria set forth in FDOT Index 546. Cut back overgrowth of shrubs and groundcover that extends into the right-of-way preventing clear line of sight. Contractor shall fertilize, water (as necessary), trim, eliminate weeds, add or replace mulch around all shrub and groundcover beds within all of the Work areas and repair or replace damaged or dead landscaping. Dying or dead shrubs, hedges, plants and flowers shall be replaced at no cost to the City unless the condition of the landscaping is due to an outside third party, force majeure, or directly by the City's representatives. Examples include damage due to vehicular accidents, third party pruning, hurricanes, etc. Keep areas surrounding the base of bromeliads and cups free from leaf debris and hardwood mulch. Remove dead leaves at base to give clean appearance. Remove mother plant after the flower spike has declined. When pups become approximately 1/3 the size of mother plant, divide pups and re- plant. Dust with snail bait if needed and dust soil with timed release fertilizer as needed. Do not allow micro -nutrients to drift into bromeliads and do not overwater. Every year, depending on growing conditions, remove all the mother plants and replenish the planting bed soil and replant that seasons pups for all clumping species such as Aechmea species, Neorgelia species, etc. 1.13 MULCH Mulch shall be certified arsenic free, Premium Gold, Grade 'A' Mulch or approved equal (provide evidence of type and grade of mulch to City prior to delivery for approval). Contractor shall maintain a maximum depth of (2.5'1 of mulch around landscaping beds including tree rings. If trees or shrubs are mulched too heavily it is detrimental to the plant. Contractor shall remove excess mulch while taking care not to injure the plant. Mulch shall be installed so as to not be within 4" of base of tree trunk (trunk and flare should be visible) and 1" below adjacent curbs and pavement. Mulch shall be laid evenly and Contractor shall be careful not to cover any ground landscape lighting or irrigation heads. Contractor will provide and install all required mulch at the contract unit prices established in the Contract as requested by the City. Mulch is on an "as needed" basis and will be considered a "Supplemental Service." 1.14 SOD MAINTENANCE/MOWING Properly maintained grass and vegetation provide a pleasing appearance and proper ground cover for recreational areas and rights-of-way and are essential elements of a healthy community. More vitally, this presents less chance of defects and potential safety problems, including a reduction in possible injuries during recreational activities, as a result of improperly maintained turf. Somewhere in some section for both bids, we need to emphasize that it is the contractor's responsibility to notify the City if any City program or function is creating a challenge for maintenance and that the contractor and the city will work together to find a solution — an example is a wear area in the park City of Sunny Isles Beach I ITB 20-08-01 Right -of -Ways and Facilities Landscape Maintenance Services E `/,N Of SUN Pr may be recommended to close that portion temporarily so that it can regenerate rather than it totally dying or being full of weeds and the contractor places blame on the city's programming. All St Augustine, Bahia and Bermuda turf must be maintained at a uniform height. Turf cutting is to be accomplished free of scalping, rutting, bruising, uneven and rough cutting. If this occurs, the Contractor may be asked to re -cut the area(s), as determined by the City's Project Manager(s), at no additional cost to the City. The Contractor's Maintenance and Service Plan must include the mowing schedule for St. Augustine and Bermuda turf, including the minimum number of mow cuts required. The standards for mowing are: I. Contractor must pick up and dispose of litter, leaves, debris (not limited to bags, cans and paper) prior to mowing. This litter and debris includes but is not limited to glass, rocks, dead foliage, metal, branches, paper, plastic items, palm fronds or other debris subject to becoming a projectile if engaged by a mower. The associated cost must be included in the cost of mowing. II. Use string trimmers for areas not accessible to mowing equipment. Trim around poles, guardrails, fence posts, and other fixed objects. Trimming must be done in such a way as to avoid damaging the trunk, bark, or roots of trees and shrubs, fence posts, poles, guardrails and other fixed objects. Contractor shall be responsible for replacing or repairing damaged vegetation and fixed objects including chipped paint due to string trimming. Do not use string trimmers adjacent to trunks to avoid trunk damage. All cuttings must be removed after trimming. III. There must never be visible rows or clumps of turf clippings allowed to remain on turf areas that have been cut. Grass clippings may be mulched to remove clumping or reduce visibility or the clippings must be removed from the site. No turf clippings or trimming must be left in any of the flower beds, mulched areas, or paved areas. Sidewalks and other paved areas must be swept or vacuumed free of any resulting dirt and debris. IV. Grass/Turf must be free of bare ground, which is defined as any single area of five (5) square feet without vegetation. Bare grass areas must be restored and re -sodded and soil conditions improved at no cost to the City. All stones and rubbish that appear on the surfaces must be removed. The areas must be sufficiently watered to promote growth. Areas damaged by disease, vehicular traffic, removal of vegetation, erosion or construction, must be restored and re -sodded as approved by the City's Project Manager(s) to match the existing turf. The Contractor must perform soil testing and sampling at the City's Project Manager's request, which must be conducted by a college or university with a specialty in land management or a commercial laboratory; such tests are the responsibility of the Contractor. V. St. Augustine grass shall be mowed with a rotary mower for a minimum of (45) cuts per year or more frequently as needed to maintain a well -manicured appearance at all times. The cutting height shall be a maximum of 3 1/2" to 4" above soil. City of Sunny Isles Beach I ITB 20-08-01 Right -of -Ways and Facilities Landscape Maintenance Services `Y1)' Of SUN F'" VI. Bahia grass shall be mowed with a rotary mower for a total of (36) cuts per year or more frequently as needed to maintain a well -manicured appearance at all times. The cutting height shall be a maximum of 3 1/2" to 4" above soil. VII. The mowing of wet grass shall be avoided when possible. Mower blades must be kept sharp so that the cut grass edge is clean and not ragged. Mowing patterns shall be changed frequently to avoid ruts or wear. Wind -row mowing patterns are not permitted. VIII. The Government Center and School shall be mowed on Saturdays only. IX. Shallow tine slice aeration shall be performed at least twice per year to provide proper air and water exchange for maximum growth potential and health of St. Augustine turf in parks off. Aeration shall result in a hole depth of 5 inches with average spacing of 16 holes per square foot. In areas with noticeable compaction and wear, additional aeration will be required at no additional cost. Coordinate dates for this work with the City. Contractor is to check the depth of any wires, irrigation or utilities prior to application. 1.15 EDGING Sidewalks, driveways, curbs, and other concrete or asphalt edges must be edged concurrently (same day) with each mowing cycle. Edging height must match surrounding area turf heights and must be neat and clean, providing a clear zone free of scalping, rutting, bruising, uneven or rough cutting. All sidewalks, driveways, street edges, curbs, and other paved areas must be edged to maintain a clear zone immediately adjacent to paved surfaces and to provide uniform edge lines. In addition, the following edging standards have been established: ■ Edging must be performed at the same time as mowing and must be cut to the same height standards established for turf mowing heights. ■ Contractor must maintain the shape of planting beds when edging. ■ No vegetation or debris may encroach onto the curb or sidewalk. ■ No deviation of soil height of more than 4" above or 2" below the top of curb or sidewalk. • No grass, vegetation, or debris may encroach onto a path. ■ No encroachment of vegetation more than 3" over mulch on trees and landscape beds. ■ Edging may be accomplished by mechanical (cutting or trimming by machine) and/or chemical control. The use of any chemicals must be subject to the approval of the City's Project Manager(s) in accordance with the requirements of the Contract Documents. ■ The Contractor shall use caution when applying chemicals in order that adjacent plant material will not be adversely affected. ■ The contractor is to ensure that proper attention is given where tree roots are in close proximity to curbs and sidewalks. Extreme care must be exercised to prevent damage to concrete during the edging process. City of Sunny Isles Beach I ITB 20-08-01 Right -of -Ways and Facilities Landscape Maintenance Services OF SUN h�- Turf must be line trimmed, using line trimming or other standard industry practices or sprayed in a manner that does not leave dead or dying grass in areas around trees, shrubs, buildings, fences, light poles, sign posts, fire hydrants, picnic tables, benches, parking lot bumper blocks, boulders, or other fixed obstacles. Line trimming must be performed concurrently (same day) as turf mowing. Trimming height must match surrounding area turf heights. Trimming around trees should be done so as to leave a neat tree ring appearance. Trees or shrubs damaged as a result of line trimming must be replaced or repaired by the Contractor. If vegetation should die or become unhealthy due to line trimming damage, the Contractor will be responsible for replacing the damaged vegetation with the same species and size at no cost to the City. Trimming must be done in such a way as to avoid damaging the trunk, bark, or roots of trees and shrubs, fence posts, poles, guardrails and other fixed objects. Contractor shall be responsible for repairing fixed objects including chipped paint due to line trimming. All cuttings must be removed after trimming. 1.17 CATCH BASINS No fuels, oils, solvents, or similar materials are to be disposed of in any catch basins. The Contractor must closely adhere to Federal Environmental Protection Agency requirements, and is responsible for all non-compliance penalties. 1.18 BUS SHELTER & BENCH LOCATIONS The Contractor shall provide a well maintained, safe, clean, and attractive bus shelter and bench locations at all times keeping all benches, trash receptacles, concrete pads, pavers, shelters and surrounding areas clean and free of all foreign debris, mineral deposits, graffiti, trash, litter, cigarette butts, newspapers, gum, food, cups, stickers, posters, stains, spills, spotting, weeds, overhanging trees, bees, insects, spider webs, etc. This includes cleaning the glass panels of all bus shelters so that it is clean and free from mineral deposits. All bus shelters or benches shall be cleaned and wiped down once per month or more often as needed. All areas shall be patrolled and maintained 7 days a week, including all weekends and holidays. All trash receptacles shall be emptied on a daily basis, seven days a week including all weekends and holidays. The Contractor shall conduct a visual check of each area and immediately report to the Project Manager(s) items needing special repair or attention including bus shelter damage and missing signs. There are (3) extra -large, (35) large, (8) small bus shelters located throughout the City. The quantities are subject to change during the term of the Contract and the contract cost will change accordingly, based on unit prices. 1.19 GRAFFITI REMOVAL The Contractor shall advise City for authorization/ pre -pre -approval before commencing graffiti removal. The Contractor may provide graffiti removal from all site furnishings, retaining walls, utility boxes and vaults, barrier wall of William Lehman Causeway and Sunny Isles Blvd. Causeway. The Contractor shall assess each surface for the most efficient and effective method of removal with the City of Sunny Isles Beach I ITB 20-08-01 Right -of -Ways and Facilities Landscape Maintenance Services .,'Y OF SUN h' least impact to the structure and the environment. Methods shall include wipe -off with solvent, commercial self-contained power washing and/or paint -over with closely matched paint with paint sprayer or roller, as directed by the City. The removal of graffiti shall receive high priority and should be addressed within one business day of notice of work to be performed and the work must proceed continuously and expeditiously until the work is complete. The Contractor is responsible for immediately notifying the City of any graffiti found during the regular servicing and inspection of the City. Graffiti removal shall include the barrier walls of the William Lehman Causeway and Sunny Isles Blvd. Causeway. Graffiti removal is on an as needed basis and will be considered a "Supplemental Service." 1.20 LITTER/DEBRIS REMOVAL Litter removal is performed for aesthetic and safety reasons. It is desired to present a pleasing appearance and environment to the patrons of our parks, beach as well as to motoring and pedestrian traffic within the City, but it is more important to provide safety. Litter in the parks and adjacent swale areas, roadways, cul-de-sacs, landscaped areas and swales is to be removed prior to mowing or edging in order to reduce the possibility of hazards to those using the parks, motorists, pedestrians, and the equipment operators. The Contractor must perform litter and debris removal in all areas where Work is performed. Responsibilities must include, but not be limited to, the removal and disposal of all natural debris (tree limbs, palm fronds, leaves, fallen trees, dry brush, dead animals, etc.) and man-made debris (tires, tire pieces, plastic bags, -bottles, lumber, building materials, furniture, shopping carts, household items, vehicle parts, metal junk, packaging materials, campaign/advertising or other signs and postings, etc.). Leaves must be removed from all turf areas, gutters, sidewalks, pathways, and paved areas. Landscape lighting shall be wiped down, blown off or vacuumed as needed to prevent accumulation of clippings and dead insects. The Contractor shall properly and legally dispose of any dead animals located within the City limits when discovered by the contractor or when requested to do so by the City. The animal must be removed within six hours of the request if the request is made between 5:00pm and 7:00am and within two hours if the request is made between 7:00am and 5:00pm. The Contractor shall collect shopping carts from public property and return them to the owner on a daily basis. The Contractor must sweep all driveways, parking areas and sidewalks where turf cuttings and trimmings are evident as well as any dirt or stones resulting from the Work and remove the trimmings, dirt, and stones from the premises. The Contractor shall use mechanized leaf vacuums to remove all debris from all walks, drives, roads, and pedestrian areas, as often as requested by City, and shall remove all excess soil, trimmings, debris, and equipment from site after each visit. City of Sunny Isles Beach I ITB 20-08-01 Right -of -Ways and Facilities Landscape Maintenance Services '"t OF SUN P" - Contractor must properly dispose of all litter and debris at off-site locations in accordance with existing local, state, and federal regulations, at Contractor's expense. City dumpsters or other containers are not to be used for disposal of any litter, debris or turf trimmings. The Contractor shall empty and dispose of contents of all trash containers in all rights-of-way, government facilities, and parking lots enee twice per day, seven days per week including all weekends and holidays. All trash shall be removed off-site daily, no dumpsters shall be stored within City limits. Litter and debris removal within the rights-of-way on Collins Avenue and all areas within 10' from back of sidewalk on the west side and 5' from back of sidewalk on the east side from 195th Street to 156th Street, to include the two landscaped parcels on the west side of Collins Avenue at the eastern end of the William Lehman Causeway, including walk thru at 191st and Collins Avenue, and the 2 parcels north and south of 189 Street, and the north and south sides of Sunny Isles Blvd., including the Business Loop, and including Oceania Park at 16320 Collins Avenue. The Contractor shall empty and dispose of contents of all trash containers in all beach access paths once per day, seven days per week including all weekends and holidays. In addition, the Contractor shall empty and dispose of contents of all trash containers (including fish guts) at the Pier Park Fishing Pier twice per day on Saturday and Sunday, including holidays, in the morning between 7:00 am and 10:00 am and in the evening by 6:00 pm. All trash shall be removed off-site daily, no dumpsters shall be stored within City limits, including fish guts trash removal. Contractor must notify the Project Manager(s) of any debris or any other situation(s) that create a hazardous condition. All debris removed from the City of Sunny Isles Beach is to be disposed of at an off-site EPA and State of Florida approved dumping site, at Contractor's expense. END OF SECTION City of Sunny Isles Beach I ITB 20-08-01 Right -of -Ways and Facilities Landscape Maintenance Services `'ry OF SUO Pr SECTION 2 Basic Services 2.1 BASIC SERVICES (RECURRING MONTHLY) The basic services listed within this section are services to be conducted on a routine schedule as outlined in the Contractor's Maintenance and Service Plan and approved by the City. This section is to include the supplying of all necessary personnel, materials, supplies, labor, supervision, equipment, fuel, and other miscellaneous necessities to fully maintain the general condition of the rights-of-way, bus shelter locations, parking lots and government facilities to a superior level that will meet or exceed the Performance Standards and Technical Specifications in accordance with Section 1 and all requirements of the Contract Documents. This work shall include, but not be limited to, weeding, mowing, turf maintenance, edging, pruning, hedge trimming, raking, sweeping, blowing and vacuuming sidewalks, herbicide applications including preventive and corrective applications, fertilization and pest management services using Integrated Pest Management principles, irrigation system maintenance, repair and adjustments, landscape maintenance, replacing any plants lost due to negligence of the Contractor, seasonal color replacement, daily cleaning of all bus shelter and bench locations, daily removal of all litter including dead animals, shopping cart removal and litter pick up seven days per week. The Bidder will be responsible for the supply and installation of all irrigation materials necessary for a fully operational irrigation system. The supplying and placing of this section is separate and unique from the Supplemental Services ("On Demand'), also listed in this ITB and the bid price shown for this section will be considered full and total payment for all normal ongoing operations. For any additional payments under this item, or any other, the service must be specifically requested by the City for a unique and specific task. 2.1.2 A. RIGHTS-OF-WAY (See section A of the Bid Form) The Bidder shall conduct "Landscape Maintenance Services" as defined in this ITB to all City Rights -of -Way. All the tasks required in the maintenance of the Rights -of -Way shall be completed in accordance with Section 1, Performance Standards & Technical Specifications. Al thru A2 Removal of all litter and debris in the medians on Collins Avenue and all areas within 10' from back of sidewalk on the west side and 5' from back of sidewalk on the east side from 195th Street to 156th Street, to include the two landscaped parcels on the west side of Collins Avenue at the eastern end of the William Lehman Causeway, including walk thru at 191" and Collins Avenue, and the north and south sides of Sunny Isles Blvd., including the Business Loop, and including Oceania Park shall be conducted two times per day, 7 days a week for items Al and A2. City of Sunny Isles Beach I ITB 20-08-01 Right -of -Ways and Facilities Landscape Maintenance Services `n'Of, A3 thru A24 Removal of all litter and debris on all interior streets within Y from back of sidewalk shall be conducted once per day, 7 days a week for items A3 thru A23. All This bid item is to include the 172nd Street right-of-way on the north side of the road from North Bay Road to Collins Avenue and the south side of the road from North Bay Road to the private parking lot. A24 Pedestrian Emergency Bridge - North Bay Road from 174th Street to 172nd Street 2.1.4 B. BUS SHELTER AND BENCH LOCATIONS (See section B of the Bid Form) The Bidder shall conduct "Landscape Maintenance Services" as defined in this ITB to all Bus Shelter and Bench locations in accordance with Section 1, Performance Standards & Technical Specifications. Bl thru B3 Removal of all litter and debris shall be conducted once per day, 7 days a week 2.1.5 C. PARKING LOTS (see section C of the Bid Form) The Bidder shall conduct "Landscape Maintenance Services" as defined in this ITB to all City parking lots. All tasks required in the maintenance of City parking lots shall be completed in accordance with Section 1, Performance Standards & Technical Specifications. Cl thru C5 Removal of all litter and debris shall be conducted once per day, 7 days a week. 2.1.6 D. BEACH ACCESS PATHS (See section D of the Bid Form) The Bidder shall conduct "Landscape Maintenance Services" as defined in this ITB to all Beach Access Paths. All the tasks required in the maintenance of the Beach Access Paths shall be completed in accordance with Section 3, Performance Standards & Technical Specifications. Dl thru D19 Removal of all litter and debris shall be conducted once per day, 7 days a week. The landscaping for the beach access paths is maintained by the adjacent property owners. 2.1.7 E. GOVERNMENT FACILITIES (see section D in the Bid Form) City of Sunny Isles Beach I ITB 20-08-01 Right -of -Ways and Facilities Landscape Maintenance Services The Bidder shall conduct "Landscape Maintenance Services" as defined in this ITB to all Government facilities. All tasks required in the maintenance of Government Facilities shall be in accordance with Section 1, Performance Standards & Technical Specifications. E7 This bid item is to include the Public Works compound with trailers underneath the Wm Lehman Causeway between the Intracoastal Waterway and North Bay Road. E1 thru E7 Removal of all litter and debris shall be conducted once per day, 7 days a week. E8 — E9 This bid item is to include the removal of all litter, debris and non- native plant species from mangrove conversation areas in accordance with section 3, Performance Standards and Technical Specifications 2.1.8 F. SEASONAL COLOR REPLACEMENT (see section E in the Bid Form) The Bidder shall conduct "Landscape Maintenance Services" as defined in this ITB to replace the City's seasonal color three times per year in a timely fashion. All tasks required in the replacement of seasonal color shall be in accordance with Section 1, Performance Standards & Technical Specifcations. F1 thru F3 This bid item is to include the removal and proper disposal of prior season's flowers and soil, new Atlas 3000 planting soil mix and soil amendments, pre -emergent herbicide, delivery, layout and placement of annual flowers in 4.5" pots, cleanup and maintenance of new flowers in the locations designated by the City. 2.1.9 G. ROYAL PALM MAINTENANCE The Bidder shall conduct "Landscape Maintenance Services" as defined in this ITB to maintain all Royal Palms. All tasks required in the maintenance of Royal Palms shall be in accordance with Section 1, Performance Standards & Technical Specifications. G1 This bid item is to include Merit soil drench for Royal Palms two times per year including a follow-up application per specifications in the locations designated by the City. G2 This bid item is to include Imidacloprid or Safari Foliar spray for all Royal Palms once per year, including a follow-up per specifications in the locations designated by the City. City of Sunny Isles Beach I ITB 20-08-01 Right -of -Ways and Facilities Landscape Maintenance Services "*Y OF SUN W - 2.1.10 H. DATE PALM MAINTENANCE The Bidder shall conduct "Landscape Maintenance Services" as defined in this ITB to maintain all Phoenix dactylifera, Phoenix canariensis and Phoenix sylvestris. All tasks required in the maintenance of Date Palms shall be in accordance with Section 3, Performance Standards & Technical Specifications. H1 This bid item is to include Date Palm maintenance including all root/soil fungicide drench applications per specifications in the locations designated by the City. END OF SECTION City of Sunny Isles Beach I ITB 20-08-01 Right -of -Ways and Facilities Landscape Maintenance Services x/11' OF SUN 0`" SECTION 3 Supplemental Services 3.1 Supplemental Services ("On Demand"),: This section is separate from the Basic Services (Recurring Monthly) maintenance. Even though some of the items listed in this section are part of the monthly recurring maintenance, the Bidder must assure that these are also available on demand. These services will be requested as needed by the City. The bid and award evaluation will include the unit prices submitted in the Supplemental Services Bid Form. 3.1.1 I. PLANT REPLACEMENT (see section H in the Bid Form) Plant replacements shall conform to, or exceed the minimum standards for Florida No. 1 grade or better in the most current edition of the Florida Grades and Standards for Nursery Plants prepared by the State of Florida Department of Agriculture and Consumer Services. I1 thru I105 This bid item is to include removal and proper disposal of existing plants, and then delivery, layout, placement, staking, mulch, initial hand watering until established if needed, cleanup and maintenance of new plants in the locations designated by the City. 3.1.2 J. MATERIALS (See section I in the Bid Form) The supplying and placing of this item is separate and unique from the normal need to supply and place this material as part of the ongoing operations covered in other bid items. For this item to be accepted and paid for by the City, the service must be specifically requested by the City for a unique and specific task. 3.1.2.1 OTC INJECTIONS 11-32 This bid item is to provide Coconut and Date Palm OTC (Lethal Yellowing) injections in the locations designated by the City. Follow manufacturer's recommendation regarding application rates and methods. 3.1.2.2 TOPSOIL J3 This bid item is to include the supplying, delivery, placement, and grading of 70/30 topsoil in the locations designated by the City. This topsoil shall be a high quality mix of 70% organics (Florida peat, etc.) and 30% sand. 3.1.2.3 PREMIUM GOLD COLORED MULCH City of Sunny Isles Beach I ITB 20-08-01 Right -of -Ways and Facilities Landscape Maintenance Services OF SUN Pt' 34-J5 This bid item is to include the supplying, delivery, placement, and grading of certified arsenic free certified Premium Gold colored mulch in the locations designated by the City. 3.1.2.3.1 SPECIAL CONDITIONS Certified arsenic free certified Premium `Gold' (provide evidence of type and grade of mulch, to City, prior to delivery, for approval by Project Manager). Mulch shall be placed around all planting areas not covered by shrubs, ground cover, or existing mulch (two times per year, or as directed by City), so as to effect a 2.5" mulch depth. Contractor will provide and install all required mulch at the contract unit prices. 3.1.2.4 TRAP SAND 36 This bid item is to include the supplying, delivery, placement, and grading of #70 Trap Sand in the locations designated by the City. 3.1.2.5 ATLAS 3000 MIX 37 This bid item is to include the supplying, delivery, placement, and grading of Atlas 3000 planting soil mix by Atlas Peat & Soil (or approved equal) in the locations designated by the City. 3.1.2.6 ST. AUGUSTINE 'FLORATAM' SOD 1849 This bid item is to include the supplying, delivery, placement, and initial irrigating of Solid St. Augustine `Floratam' Sod (or approved equal) in the locations designated by the City. 3.1.2.7 BERMUDA 'TIFWAY' 419 J10 This bid item is to include the supplying and delivery of Bermuda `Tifway' 419 Turf (or approved equal) on pallets, off-loaded and installed in a location designated by the City. 3.1.2.8 PASPALUM NOTATUM J11 This bid item is to include the supplying and delivery of Paspalum notatum (Argentine Bahia Sod) on pallets, off-loaded and installed in a location designated by the City. 3.1.2.9 PALM BEACH CAP ROCK City of Sunny Isles Beach I ITB 20-08-01 Right -of -Ways and Facilities Landscape Maintenance Services "'Y OF SUN P'r J12 This bid item is to include the supplying and delivery of Palm Beach Cap Rock (or approved equal) by square feet, and off- loaded in a location designated by the City. 3.1.3 K. LABOR (see section J of the Bid Form) This is a separate item for work not already covered by, and paid for through, other pertinent bid items. It is intended that this item shall cover call -outs for emergency and unique situations. For this item to be accepted and paid for by the City, the services must be specifically requested by the City for a specific non -covered task. 3.1.3.1 LANDSCAPE SUPERINTENDENT K1 thru K2 This bid item is for additional work by a trained and competent Landscape Superintendent who shall be fluent in English. 3.1.3.2 LANDSCAPE LABORER K3 thru K4 This bid item is for additional work by a trained and competent Landscape Laborer. 3.1.3.3 IRRIGATION SPECIALIST K5 thru K6 This bid item is for additional work by a trained and competent Irrigation Specialist who shall be fluent in English. 3.1.3.4 IRRIGATION LABOROR K7 thru K8 This bid item is for additional work by a trained and competent Irrigation Laborer. 3.1.4 L. EQUIPMENT (See section L in the Bid Form) This is a separate item for work not already covered by, and paid for through, other pertinent bid items. It is intended that this item shall cover call -outs for emergency and unique situations. For this item to be accepted and paid for by the City, the services must be specifically requested by the City for a specific task. 3.1.4.1 BACKHOE OPERATOR INCLUDING OPERATOR Ll thru L2 This bid item is for additional work by a trained and competent Backhoe Operator using a fully functioning and City of Sunny Isles Beach I ITB 20-08-01 Right -of -Ways and Facilities Landscape Maintenance Services iry OF SUN P" properly maintained tractor with a front end mounted loader and a backhoe. 3.1.4.2 DUMP TRUCK INCLUDING OPERATOR L3 thru L4 This bid item is for additional work by a trained and competent Dump Truck Operator using a fully functioning and properly maintained dump truck with a GVW rating of 15,000 or greater. 3.1.4.3 TRAILER MOUNTED WATER TANK INCLUDING OPERATOR L5 This bid item is to provide a fully functioning and properly maintained Trailer Mounted Water Tank with a capacity of 500 gallons or greater. It should also have an operating and properly maintained pump and hose reel. The Bidder shall be responsible for paying for any water usage and shall obtain a water meter from the City of North Miami Beach. The City will designate specific areas where the Bidder will be allowed to fill up. 3.1.4.4 SELF PROPELLED TRENCHER INCLUDING OPERATOR L6 thru L7 This bid item is to provide a fully functioning and properly maintained Self Propelled Trencher with a minimum attainable depth of twenty-four inches, and a minimum trench width of six inches. 3.1.4.5 BUCKET TRUCK L8 This bid item is to provide a fully functioning and properly maintained bucket truck of no less than 65'. 3.1.4.6 CHIPPER BRUSH L9 This bid item is to provide a fully functioning and properly maintained chipper brush. 3.1.4.7 STUMP GRINDER L10 This bid item is to provide a fully functioning and properly maintained stump grinder. 3.1.4.8 GRAPPLE LOADER City of Sunny Isles Beach I ITB 20-08-01 Right -of -Ways and Facilities Landscape Maintenance Services ",'Y of suN P" L11 This bid item is to provide a fully functioning and properly maintained grapple loader with a 30 cubic yard capacity. 3.1.4.9 BULLDOZER INCLUDING OPERATOR L12 thru L13 This bid item is to provide a fully functioning and properly maintained bulldozer with competent operator that can be used on the beach. 3.1.5 M. MISCELLANEOUS ITEMS (see section L of the Bid Form) This bid item is to include the supplying of all necessary materials, supplies, labor, equipment, fuel, and other miscellaneous necessities to conduct the following tasks. Such work shall be considered as miscellaneous items which are subject to the City's final approval. Upon approval, the City will pay the contractor based on the labor rate specified in the Bid Form of the Bid Cost Proposal. For work requested beyond the provided labor rates, the City's Project Manager may request quotes from other contractors for the stated miscellaneous items. M2 PRESSURE CLEAN VARIOUS CITY FACILITIES Pressure clean various City -facilities and sidewalk areas with a 3500 PSI pressure washer, as specifically directed by the City. This proposal item is to include 2 persons and is intended to cover unique situations such as an accident that leaves debris or staining on the City's sidewalks, streets and/or parking lots, bus shelters, or other areas as specified by the City. M3 HANG BANNERS Hang banners in the locations designated by the City. This proposal item is intended to include all work necessary, including any needed repairs to, or replacement of, the arms that support the banners. For payments under this item, the service must be specifically requested by the City for a unique and specific task, however the Bidders is responsible for immediately notifying the City if any missing or damaged banners are found during the regular servicing and inspection of the streets. M5 GRAFFITI REMOVAL Cover over or remove, as directed by the City, any graffiti. The Contractor shall advise City for authorization/ pre -pre -approval before commencing graffiti removal. This proposal item is intended to include all work, including any needed repairs required to allow the graffiti to be addressed. All work must begin within one (1) business day of being notified by the City, and the work must proceed continuously and expeditiously until the job is completed. The Bidder is City of Sunny Isles Beach I ITB 20-08-01 Right -of -Ways and Facilities Landscape Maintenance Services `/ry OF SUN Pr_ responsible for immediately notifying the City of any graffiti found during the regular servicing and inspection of the City. This shall include the removal of the graffiti along the barrier walls of the William Lehman Causeway and Sunny Isles Boulevard. M6 BEE, WASP AND HORNET REMOVAL Proper removal and eradication of bee, wasp and hornet nests by a registered beekeeper or trained Pest Control Operator. M7 PREVENTIVE MOSQUITO CONTROL WITHIN CITY RIGHTS-OF-WAY This bid item includes fogging seven miles of City rights-of-way and the Public Works compound under the William Lehman Causeway. Fogging to be performed with truck mounted fogger. Work to be completed overnight in the pre -dawn hours (exact times to be determined by City) in a manner safe to the public. Avoid spraying when residents are active. M8 PREVENTIVE MOSQUITO CONTROL WITHIN CATCH BASINS AND RETENTION AREAS This bid item includes installing Altosid Briquets, or approved equal, in catch basins and retention areas throughout the City. M9 DATE PALM FUNGICIDE TRUNK DRENCH This bid item includes a top to bottom fungicide trunk drench utilizing T -Storm or Cleary's 3336 in the event that Thielvopsis paradoxa is identified in close proximity to subject palms. M10 DEEPROOT ROOT BARRIER Model #UB 24-2 This Bid item is to include the supplying, delivery and placement of DeepRoot Root barrier (or approved equal) in the locations designated by the City. M11-1_26 MISCELLANEOUS ITEMS CONTINUED (*Please note, the following line items pertain to disaster debris hauling, which will only be activated upon a notice to proceed after a declared emergency, these line items intentionally include ROW and Parks as part of the scope) 3.1.6.1 EMERGENCY PUSH/ROAD CLEARANCE At the request of the City for this contract, work shall consist of all labor, equipment, fuel and associated costs necessary to clear and remove debris from City roadways, to make them passable City of Sunny Isles Beach I ITB 20-08-01 Right -of -Ways and Facilities Landscape Maintenance Services immediately following a declared disaster event. All roadways designated by the City Debris Manager shall be clear and passable within seventy (70) working hours of the issuance of Notice to Proceed from the City to conduct emergency roadway clearance work. This may include roadways under the jurisdiction of other governmental agencies under the legal responsibility of the City. Clearance of these roadways will be performed as identified by the City Debris Manager. The Contractor shall assist the City and its representatives in ensuring proper documentation of emergency road clearance activities by documenting the type of equipment and/or labor utilized (i.e., certification), starting and ending times, photos and descriptions, and zones/areas worked. Services performed under this Contract element will be compensated using lines L10 -L25 — Hourly Labor and Equipment Price Schedule. 3.1.6.2 DEBRIS REMOVAL SERVICES For the following line items 312-321, related to debris removal, the City may award to the lowest responsive responsible bidder as a tertiary bidder in the event that the primary and secondary debris removal contractor has defaulted. Disasters include natural events such as hurricanes, tornadoes, windstorms, floods, and fires, as well as man-made events or emergencies such as civil unrest and terrorist attacks. In the event of a disaster or emergency, the contractor shall be on- call to provide all support services necessary to ensure the safety and well-being of all residents and visitors to the City. The program Manager or a higher ranking decision-making designee shall be physically present at the City within twenty-four (24) hours after notice has been given to commence work. Services may include, but not be limited to, large-scale debris removal, separation, storage, processing and disposal to a Temporary Debris Management Site(s) (TDMSs); demolition and demolition debris removal; hazardous waste handling; tree trimming, stump grinding and removal; sand removal from roads, streets and rights-of-way; emergency berm construction; provision of personnel, tools and generators, under the direct supervision of the debris monitoring consultant. Program Manager will thoroughly videotape and/or photograph each TDMS before any activities begin, and will periodically update video and photographic documentation to track site evolution. The Operations Manager shall be on call twenty-four (24) hours per day, seven (7) days per week, and shall be available by cell phone. Program Manager / Operations Manager shall coordinate daily with the City's Contract Manager and Debris Monitor, and shall comply with all directions and guidance provided by Federal or State representatives. The City Debris Monitoring Manager must approve all Final Disposal Sites, in writing. The Contractor will be responsible for the handling, reduction and final haul -out and disposal of all reduced and unreduced debris. The Program Manager operations and remediation must comply with all local, state and federal safety and environmental standards. 3.1.6.3 ROW VEGATATIVE DEBRIS REMOVAL Services performed under this Contract element will be compensated using 1_10-1_25 Unit Rate Price Schedule. Under this contract, work shall consist of all labor, equipment, fuel, traffic control costs City of Sunny Isles Beach I ITB 20-08-01 Right -of -Ways and Facilities Landscape Maintenance Services ''�'Y OF SUN Pr - and other associated costs necessary to pick up and transport eligible disaster -related vegetative debris existing on the City ROW to a City approved DMS or a City approved Final Disposal Site in accordance with all federal, state and local rules and regulations. a. For the purposes of this contract, eligible vegetative debris that is piled in immediate close proximity to the street, and is accessible from the street with mechanical loading equipment (i.e., not behind a fence or other physical obstacle) will be removed. b. Removal of eligible vegetative debris existing in the City will be performed as identified by the City Debris Manager. c. Once the debris removal vehicle has been issued a load ticket from the City's authorized representative, the debris removal vehicle will proceed immediately to a City approved DMS or a City approved Final Disposal Site. The debris removal vehicle will not collect additional debris once a load ticket has been issued. d. All eligible debris will be removed from each location before proceeding to the next location unless directed otherwise by the City or its authorized representative. e. Entry onto private property for the removal of eligible vegetative hazards will only be permitted when directed by the City or its authorized representative. The City will provide specific Right -of -Entry (ROE) legal and operational procedures. f. The Contractor must provide traffic control as conditions require or as directed by the City Debris Manager. 3.1.6.4 ROW C&D DEBRIS REMOVAL Services performed under this Contract element will be compensated using 1-10-1-25 Unit Rate Price Schedule. Under this contract, work shall consist of all labor, equipment, fuel, traffic control costs and other associated costs necessary to pick up and transport eligible Construction and Demolition (C&D) debris existing on the City ROW to a City approved DMS Site in accordance with all federal, state and local rules and regulations. a. For the purposes of this contract, eligible C&D debris that is piled in immediate close proximity to the street, and is accessible from the street with loading equipment (i.e., not behind a fence or other physical obstacle) will be removed. b. Removal of eligible C&D debris existing in the City ROW will be performed as identified by the City Debris Manager. c. Once the debris removal vehicle has been issued a load ticket from the City's authorized representative, the debris removal vehicle will proceed immediately to a City approved Final Disposal Site. The debris removal vehicle will not collect additional debris once a load ticket has been issued. d. All eligible debris will be removed from each location before proceeding to the next location City of Sunny Isles Beach I ITB 20-08-01 Right -of -Ways and Facilities Landscape Maintenance Services ")'Op OF SUN Pr unless directed otherwise by the City or its authorized representative. e. Entry onto private property for the removal of eligible C&D hazards will only be permitted when directed by the City or its authorized representative. The City will provide specific ROE legal and operational procedures. f. The Contractor must provide traffic control as conditions require or directed by the City Debris Manager. g. C&D debris must be monitored for the collection, complete haul, and delivery at the approved final disposal site. The City's authorized representative will obtain the original copy of the disposal or scale ticket showing the inbound and outbound collection vehicle weights. 3.1.6.5 REMOVAL OF DEBRIS FROM CITY PARKS AND FACILITIES Services performed under this Contract element will be compensated using 112-126 Unit Rate Price Schedule. Under this contract, work shall consist of all labor, equipment, fuel, traffic control costs and other associated costs necessary to pick up and transport eligible disaster -related trees, vegetative, and non -vegetative debris existing in City Parks and Facilities to a City approved DMS Site in accordance with all federal, state and local rules and regulations. All debris removal from City Parks, improved public property, and Facilities will be at the approval and authorization of the City prior to removal. 3.1.6.6 SAFE The Contractor shall be solely responsible for maintaining safety at all work sites including Temporary Debris Storage (TDMS(s) and debris collection sites. The Contractor shall take all reasonable steps to ensure safety for both workers and visitors to TDMS(s) and debris collection sites. Safety at TDMS(s) and debris collection sites includes traffic control such as traffic cones and flag personnel. The Contractor will also be solely responsible to ensure that all OSHA requirements are met and a safety officer's assigned to the project for the duration of this contract. 3.1.6.7 ENVIRONMENTAL PROTECTION a. Any and all fluids or chemicals (work-related materials such as oil, absorbents, etc.) used by the Contractor must be used and disposed of in accordance with all rules and regulations of local, state and federal regulatory agencies. b. The Contractor shall, at its own expense, ensure that noise and dust pollution is minimized to comply with all local and state ordinances and the approval of the City Debris Manager. The Contractor shall comply in a timely manner with all directions of the City Debris Manager regarding the use of a water truck or other approved dust abatement measures. c. The Contractor shall comply with all laws, rules, regulations and ordinances regarding environmental protection. d. The Contractor shall immediately report and document all incidents to the City Debris Manager or City of Sunny Isles Beach I ITB 20-08-01 Right -of -Ways and Facilities Landscape Maintenance Services `try OF SUS P� the authorized representative that affect the environmental quality of DMS(s) such as, but not limited to, hydraulic fluid leaks, oil spills or fuel leaks. The Contractor must notify the City regarding any fluid or chemical spillage so that the City or its authorized representative can review and approve of the cleanup. e. The Contractor agrees to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401-7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251-1387), and will report violations to FEMA and the Regional Office of the Environmental Protection Agency (EPA). The Contractor shall take immediate containment action as necessary to minimize the effect of any spill or leak. Cleanup shall be done in accordance with applicable federal and local laws and regulations. 3.1.6.8 DOCUMENTATION MANAGEMENT AND SUPPORT Contractor's Program Manager shall utilize load tickets provided by the Debris Monitor to track and document the removal and management of Eligible Debris. Program Manager shall ensure that load tickets meet the requirements of FEMA and other Federal, State, or local reimbursement agencies. Contractor's Program Manager shall provide data management and support to the City during the emergency recovery effort including, but not limited to, the following: Each load ticket shall contain the following information: • Prime Contractor name. • City contract/Disaster number. • Load ticket number. • Sub -Contractor name. • Truck Driver name. • Date and time of pick up. • Date and time of delivery. • Pick up location (street address or primary street between specific area). • Loading Zone Number • Debris Clearing Cycle (Push, First Pass, Second Pass, Third Pass, etc.) • Truck ID number and capacity. • Total cubic yards picked up. • Debris classification (Vegetative, White Goods, C&D, Mulch, Stump, etc.) • Delivery site. • Load Monitor Printed Name and Signature. • Dump Monitor Printed Name and Signature. • GPS. 3.1.6.9 REPORTS Project Manager shall make daily reports to the City to detail the progress of debris removal and disposal operations. Such reports shall include (1) a description of all areas where work was done, detailing street names and address blocks where debris removal was completed during each pass; City of Sunny Isles Beach I ITB 20-08-01 Right -of -Ways and Facilities Landscape Maintenance Services • ��'k OF SUN Pr (2) types and volumes of debris transported, reduced and disposed; (3) the number of trucks, other equipment and personnel utilized that day; and (4) other operational and complaint tracking information as requested by the City. Within thirty (30) days of final inspection and/or closeout of the project by the City, Program Manager shall prepare and submit a detailed description of all debris management activities in an electronic spreadsheet, to include, but not limited to, the total volume by type of debris hauled, reduced and/or disposed; final disposal locations and amounts of the debris delivered to each; and the total cost of the project invoiced to the City. Program Manager shall provide, upon request of the City and/or no later than project closeout, a release of liens demonstrating that all subcontractors to Project Manager have been fully paid. Contractor's Program Manager will provide any other additional information as may be necessary to adequately document the conduct of the debris management operations for the City. Final project reconciliation must be approved by the City. Program Manager shall notify the City's Project Manager, on a daily basis, of any significant damage to public or private property or major problems, such as equipment failure or loss of qualified labor. M11 ON-SITE OPERATIONS MANAGER The Contractor shall provide an on-site project operations manager to the City. The project manager shall provide a telephone number to the City with which he or she can be reached for the duration of the project. The project manager will be expected to have daily meetings with the City Debris Manager and/or City authorized representatives. Daily meeting topics will include, but are not limited to, volume of debris collected, completion progress, City coordination, and damage repairs. The project manager must be available twenty-four (24) hours a day, or as required by the City Debris Manager. Contractor shall work closely with the City's Debris Monitor to ensure that all work is FEMA - compliant and all documentation is properly obtained, including GPS coordinates and photos. Contractor shall follow all of the requirements of 2 C.F.R. §200.318-326 in the execution of this Contract, and shall require and enforce similar compliance with all sub -contractors for contracts awarded by non -Federal Entities under Federal Awards which are incorporated herein by reference as if enumerated herein in their entirety. Operations Manager will work closely with the City's contracted Monitor and applicable Federal, State and local agencies to ensure that the City's emergency recovery procedures and data documentation for Eligible Debris meet the requirements of the reimbursement agencies. Project Manager shall provide to the City all records, disposal tickets, field inspection reports and other data necessary to adequately document recovery services and provide sufficient substantiation for Federal and State reimbursement applications. Project Manager shall provide hard copies and electronic scanned documents with an itemized spreadsheet. Project Manager shall assist the City in preparing Federal and State reports and applications for reimbursement. Project Manager shall review all reimbursement applications prepared by the City or Debris Monitor prior to submittal for sufficiency in meeting the reimbursement requirements of these organizations and notify the City or Debris Monitor of any recommended changes, corrections, alterations or deletions. Project City of Sunny Isles Beach I ITB 20-08-01 Right -of -Ways and Facilities Landscape Maintenance Services Manager shall assist, as directed by the City, in responding to Federal and State agency requests for additional information and in negotiations with Federal and State officials. Project Manager shall retain all documentation and records for a minimum of ten (10) years. M12 TREE CLIMBER/ CHAINSAW AND GEAR Contractor shall trim, cut and/or fell leaning trees and/or hanging limbs only upon prior written consent of the Contract Manager. Each tree and limb shall then be placed in the public right-of- way where such debris shall be removed and included in the overall cubic yard price for debris removal. A fallen tree that extends onto the public right-of-way from private property shall be cut at the point where it enters the right-of-way, and that part of the debris which lies within the right- of-way shall be removed. M13 LABORER W/SMALL TOOLS, TRAFFIC CONTROL OR FLAG PERSON The Contractor(s) shall mitigate the impact of their operations on local traffic to the fullest extent practical. The Contractor(s) is responsible for establishing and maintaining appropriate traffic controls in all work areas, including DMS(s) and debris collection sites. The Contractor(s) shall provide sufficient signing, flagging and barricading to ensure the safety of vehicular and pedestrian traffic in all work areas. All work shall be done in conformity with all applicable local, state and federal laws, regulations, and ordinances governing personnel, equipment and work place safety. Any notification of a deficiency in traffic control or other safety items shall be immediately corrected by the Contractor(s). M14 SKILLED SAWMAN The Contractor will be responsible for the handling, reduction and final haul -out and disposal of all reduced and unreduced debris. Contractor operations and remediation must comply with all local, state and federal safety and environmental standards. Contractor reduction, handling, disposal and remediation methods must be approved, in writing, by the City Debris Manager. MiS LOADING AND HAULING DEBRIS FROM PUBLIC PROPERTY AND RIGHTS-OF-WAY TO A TEMPORARY DEBRIS STAGING AND REDUCTION SITE WITHIN CITY LIMITS Immediately following a disaster, it may be necessary for Contractor to cut, toss and/or push debris from primary transportation routes as identified and directed by the City. This hourly work will only be conducted for the first seventy (70) hours only unless otherwise agreed in writing. Debris Removal from Public Rights -of -Way — As identified and directed by the City, contractor shall provide all labor, services, equipment, materials, and supplies necessary to collect Vegetative Debris and Mixed Debris from the City rights-of-way and public property. Contractor shall provide debris collection in a systematic manner according to Work Zones in accordance with advanced written authorization from the Contract Manager. Contractor shall haul all debris to designated temporary staging areas, disposal sites, or recycling centers, as determined by the Contract Manager. DMC shall have TDMSs ready to open and receive debris within twenty-four (24) to thirty- six (36) hours of notification by the Contract Manager. TDMSs will be activated on an "as needed" City of Sunny Isles Beach I ITB 20-08-01 Right -of -Ways and Facilities Landscape Maintenance Services �/ry of SUN P"_ basis. In the event that no City TDMSs are opened, DMC shall transport debris directly to a disposal facility identified by the City. Contractor shall segregate all debris to the extent practical. Eligible debris includes meeting any changes in definition, rules or requirements regarding debris removal reimbursement as stipulated by FEMA during the course of a debris removal project. The aforementioned definition of "eligible" applies to all uses throughout Scope of Services Work will include: 1) examining debris to determine whether or not debris is eligible; 2) loading the debris; 3) hauling debris to City approved DMS(s) or City approved Final Disposal Site(s) 4) reducing disaster related debris; 5) hauling reduced debris to a City approved Final Disposal Site; and 6) disposing of reduced debris at a City approved Final Disposal Site. Debris not defined as eligible by FEMA PAPPG, state or federal DSGs or policies will not be loaded, hauled or dumped under this contract unless written instructions are given to the Contractor by the City Debris Manager. Under this contract, work shall consist of all labor, equipment, fuel, traffic control costs and other associated costs necessary to pick up and transport eligible disaster -related trees, vegetative, and non -vegetative debris existing in City Parks and Facilities to a City approved DMS Site in accordance with all federal, state and local rules and regulations. All debris removal from City Parks, improved public property, and Facilities will be at the approval and authorization of the City prior to removal. M16 LOADING AND HAULING DEBRIS TO A FINAL DISPOSAL SITE PER CUBIC YARD The contractor shall provide the name and address of each disposal facility to -be used along with the name and the telephone number of a responsible party for each facility, prior to commencing the work. The Contractor shall not use any disposal facility without the written consent of the contract manager. At the completion of disposal operations, each disposal facility will issue a written summary of the quantity, type and origin of waste delivered. The Contractor shall not receive any payment from the City for haul -out or load tickets related to reduced or unreduced debris transported and disposed of at a non -City approved Final Disposal Site. M17 DEBRIS REDUCTION BY CHIPPING/GRINDING PER CUBIC YARD Contractor shall process Vegetative Debris and Mixed Debris delivered to TDMSs on a daily basis. Prior to processing, all debris shall be segregated between Vegetative Debris, C&D Debris, White Goods, E -Waste, Hazardous Waste, and other Mixed Debris so as to maximize recovery and recycling efforts with City approval. Processing may include, but is not limited to, reduction by tub grinding, or other alternate methods of reduction such as compaction. M18 REMOVAL OF HAZARDOUS TREES AND LIMBS Eligible hazardous trees will be identified by the City or its authorized representative for removal. Removal and placement of eligible hazardous trees six (6) inches or greater in diameter existing on the City ROW, parks and facilities, or private property will be performed as identified by the City Debris Manager. All disaster specific eligibility guidelines regarding size and diameter of leaning trees will be communicated to the Contractor, in writing, by the City Debris Manager. In order for leaning or hazardous trees to be removed and eligible for reimbursement, the tree must satisfy a City of Sunny Isles Beach I ITB 20-08-01 Right -of -Ways and Facilities Landscape Maintenance Services `I"r OF SUN I" minimum of one of the following requirements: L The tree is leaning in excess of thirty (30) degrees in a direction that poses an immediate threat to public health, welfare and safety. ii. Over fifty percent (50%) of the tree crown is damaged or broken and heartwood is exposed. iii. The tree has a split trunk that exposes heartwood. Eligible hazardous hanging limbs will be identified by the City or its authorized representative for removal. Removal and placement of eligible hazardous hanging limbs two (2) inches or greater in diameter existing on the City ROW, parks and facilities, or private property will be performed as identified by the City Debris Manager. All disaster specific eligibility guidelines regarding size and diameter of limbs will be communicated to the Contractor, in writing, by the City Debris Manager. In order for hanging limbs to be removed and eligible for payment, the limb must satisfy all of the following requirements: iv. The limb is greater than two (2) inches in diameter. v. The limb is still hanging in a tree and threatening a public -use area. vi. The limb is located on improved public property. M19 REMOVAL OF STUMPS The Contractor shall provide all labor, materials, equipment, tools, traffic control, signage and any other incidental items; to collect and remove eligible hazardous stumps from the City's authorized ROW. Stump Conversion Table and Hazardous Stump Worksheet in FEMA Disaster Assistance Policy (DAP) 9523.11 The Contractor shall extract or remove only stumps which meet the following eligibility criteria and are authorized by the City or its designated representative: 1. The stump root ball is exposed by fifty (50) percent or more; 2. The stump shall be larger than twenty-four (24) inches in diameter, measured twenty-four (24) inches above the ground; and extraction is required as part of the removal. 3. The stump is located in the authorized ROW or on improved property and poses a danger to the public's health and safety. B. The City or authorized representative shall measure and document the stump prior to removal, through photographs, GPS coordinates, US National Grid coordinates, physical address/location and other relevant information which verifies the hazard posed by the stump. C. Hazardous stumps which meet the eligibility criteria and have been documented following the described procedures shall be eligible for unit pricing which includes the extraction, transport, disposal, and filling the root ball cavity. D. Costs for the removal of hazardous stumps shall be invoiced separately. E. The Contractor shall be required to fill the cavity left by the excavation process with clean fill dirt in the quantity documented by the City or the City's authorized representative. City of Sunny Isles Beach I ITB 20-08-01 Right -of -Ways and Facilities Landscape Maintenance Services `"Y OF SUN P*" F. The eligible hazardous stump shall be transported to the City's DMS or to the City's designated final disposal site. G. Stumps measuring less than twenty-four (24) inches in diameter, measured twenty-four (24) inches above ground, which require extraction shall be converted to a cubic yard measurement by the conversion table included in the FEMA FP 104-009-2, Appendix E, Stump Conversion Table. H. Stumps which are placed on the authorized ROW by others shall not be eligible for hazardous stump unit pricing. Stumps placed on the ROW by others shall be treated as vegetative debris and reimbursable at the vegetative debris unit pricing. M20 -L25 EQUIPMENT Prior to start of work, the Monitoring Contractor and the City will perform the certification of each vehicle engaging in the services specified within this bid. Certification forms will indicate the type of vehicle; make; model; license plate number; Project Manager Equipment number; measured maximum volume, in cubic yards, of the load bed of each piece of equipment to be utilized to transport debris; and any other information necessary to comply with Federal or State requirements. Under no circumstances will the Contractor(s) mix debris hauled for others with debris hauled under this contract. Per FEMA Recovery Policy RP9523.12, mechanically loaded vehicles are preferred for debris removal. Hand -loaded vehicles are prohibited unless pre - authorized, in writing, by the Contract Manager or Debris Monitor. The observed capacity of all hand -loaded trucks and trailers shall be reduced by fifty percent (50%) to account for low compaction. All trucks and other equipment must be in compliance with all applicable local, state and federal rules and regulations. Any truck used to haul debris must be capable of rapidly unloading its contents without the assistance of other equipment, be equipped with a tailgate that will effectively contain the debris during transport and permit the truck to be filled to capacity. Under no circumstances will the Contractor(s) mix debris hauled for others with debris hauled under this contract. M26 DEAD ANIMAL CARCASSES Work shall consist of all labor, equipment, fuel, traffic control costs and other associated costs necessary to collect, transport and dispose of dead animal carcasses. Including, but not limited to, dead livestock, poultry and large animals, in any permissible manner consistent with Federal, State and local laws and regulations. END OF SECTION City of Sunny Isles Beach I ITB 20-08-01 Right -of -Ways and Facilities Landscape Maintenance Services "'V of SUN Pr DELIVER TO; SECTION 4 City of Sunny Isles Beach INVITATION TO BID City Clerk BID SUBMITTAL FORMS OPENING: 2:30 P.M. 18070 Collins Avenue - Sunny Isles Beach, FL 33160 PLEASE QUOTE PRICES F.O.B. DESTINATION, LESS TAXES, DELIVERED IN CITY OF SUNNY ISLES BEACH, FLORIDA NOTE: City of Sunny Isles Beach is exempt from all taxes (Federal, State, and Local). Bid price should be less all taxes. Tax Exemption Certificate furnished upon request. Issued by: Purchasing Agent Date Issued: This Bid Submittal Consists of Sealed bids are subject to the Terms and Conditions of this Invitation to Bid and the accompanying Bid Submittal. Such other contract provisions, specifications, drawings or other data as are attached or incorporated by reference in the Bid Submittal, will be received at the office of the City Clerk at the address shown above until the above stated time and date, and at that time, publicly opened for furnishing the supplies or services described in the accompanying Bid Submittal Requirement. ITB 20-08-01 Right -of -Ways and Facilities Landscape Maintenance Services A Bid Deposit in the amount of 5°Z (for the combined total of Option A & B) of the bid shall accompany all bids A Performance and Payment Bond in the amount of 100% of the bid (Option A & B) will be required upon execution of the contract by the successful bidder and City of Sunny Isles Beach P-mcurementAgent: Flim Name: Genesis Cuevas, MPA ��(Lt6HTUkCW ' AN0SCAF'C- SEa-vtCC-S IN+G :3 :i •i_ •:_ _�: •' :� � •�- -yam i�_ •; i • i ;�_ �__ FAILURE TO SIGN PAGE 63 OF SECTION 4 BID SUBMITTAL WILL RENDER YOUR BID NON- RESPONSIVE City of Sunny Isles Beach I ITB 20-08-01 Right -of -Ways and Facilities Landscape Maintenance Services See Addendum 1 for price sheets PRICE SUBMITTAL for LANDSCAPE MAINTENANCE SERVICES ROW- OPTION B 'Y �• tl0*� 54. OF SUN Pao Basic Services ("Recurring Monthly") Section NOTE: The quantities shown in this Bid Form are estimates only! They may vary significantly from the actual quantities ordered by the City. Payments shall be for the units ordered, placed, and accepted by the City. The Bidders, by signing this Bid Form and Contract, fully acknowledges that he/she will receive no additional compensation (no overhead, no anticipated profits, etc.) other than the proposal unit price of the items times the number of items authorized, ordered, placed, and accepted by the City. The following work consists of furnishing all labor, materials, supplies, equipment, tools, transportation and supervision necessary to perform and maintain the City's landscape maintenance needs for City Facilities, Bus Shelters, Beach Access Paths and Public Rights -of -Way in accordance with the Performance Standards Technical Specifications and Scope of Services detailed herein. Prices must be TYPED. A. RIGHTS-OF-WAY 1 Collins Avenue Al (195 St. to 156 St. including William Lehman 52 Weeks s $ Causeway) 2 Sunny Isles Boulevard (eastbound and A2 westbound including Business Loop) 52 Weeks s $ 3 A3 189 Street from Collins Avenue to Atlantic Blvd 52 Weeks $ $ 4 A4 174th Street (including medians) 52 Weeks 5 A5 1581h Street / Bayview Drive 52 Weeks 6 159th Street / Kings Point Drive A6 52 Weeks 7 A7 Atlantic Isles Entrance and Bridge 52 Weeks 8 Atlantic Isles Lagoon including Atlantic Isle A8 Bridge planters and WASA Pump Station 52 Weeks $ $ 9 A9 Atlantic Isles Cul-de-sac 52 Weeks $ City of Sunny Isles Beach I ITB 20-08-01 Right -of -Ways and Facilities Landscape Maintenance Services . ADDENDUM # 1 DATE: Friday, September 18, 2020 TO: ALL PLANHOLDERS FROM: Purchasing Administrator BID NO.: ITB 20-08-01 City Landscaping Services (With Hyperlink to Option B) SUBJECT: Addendum No.1 BID SUBMITTAL DEADLINE: Thursday, October 1, 2020 at 2:30 PM Please attach this addendum to the documents in your possession and include the Acknowledgement of Addenda form with your response Incorporated with the Request for Qualifications. Revisions: (Note: Deletions will be indicated by stAkethFOUgh, additions will be indicated with bold font): Q1. Contract Budget Amount. A1. Please feel free to review the City's Proposed Budget. Landscaping is one of many maintenance services included in the City's budget and is not a line item of its own. Landscaping services is itemized within separate departments. The link to the budget can be accessed here: htt s://www.sibfi.net/w-content/u loads/2020/09/FY-20-21-Bud et -Book - FINAL -ALL -for -Remediation -Accessible. df 02. Current Contract Amount and Price breakdown. A2. Attachp,', Q3. Price Form Description — "Delivered and Installed" - please confirm the price is for providing the item, delivering and installation. A3. Please note specific detailed requirements in Sections 4 and 5 wr eaci ;«,,, ubtud in the price form. 04. Price Form Description —"Loaded and Installed" — please clarify what is to be included in this pay item. -v. Pleabe nine specmc aetails requirements in Sections 4 and 5 for each item listed in the ^e form. Q5. Price Form Item #167 — DeepRoot Root Barrier — please provide size (18", 24", 36", etc) A5. Please note sp"ific detailed mou uuLiuns m oection 5.1.5, where it denotes 24". Q6. Item 5 of the Proposal Submittal is for references, is there a reference form we are to use? A6. You may include references following the format requested on a AGjJdfdle ido wim your bid submission. Q7. "It is our understanding that the minimum staffing set forth in Section 2.20.3 pertains to Option A only and that there is not a separate minimum staffing requirement for Option B. Is that correct?" A7. Regarding Option B, one full set of personnel requirements listed ,, %JV%AJV„ c.cu or Option A is required for Parks and a separate set of the same is required for Right of Ways (if bidding on Option B). None of the positions can be interchangeable, with the exception of Program Manager. We would be willing to consider one Program Manager over both areas, if awarded Option B, but your bid must make note that you are planning as such under exceptions and include a narrative of how the Program Manager will effectively manage both areas. 08. Please confirm the mix approved that is used to disinfect all saws prior to trimming each palm tree within the city A9. ,, iueu uisintectant products are as follows: 1. Household Bleach (ex: Clorox): 25% solution (1 part bleach + 1 part water) 2. Pine oil cleaner: (ex. Pine -Sol): 25% solution (1 part bleach + 1 part water) 3. Rubbing alcohol: (70% isopropyl): 50% solution (1 part alcohol + 1 part water) Refer to the following methods by IFAS/UFL for disinfecting palm pruning tools: htt : /Sfvl.ifaq.ufl.PHI I/mor4in/s lifasufledu/baker/docs/ df/horticulture/Disc fectin Prunin To olspdf Q9. Are Beach Access Paths included in parks or ROW ITB. A9. Beach Access are included in the vx-rJ-W b,(, Q10. Does all approved work listed in "On -Demand" schedule of values (ie, mulch, flowers, etc) need to be performed with labor that is in addition to full time maintenance team Q11. Is pier park parking lot included in the itb? It is not depicted on any of the maps? A.11. Pier Park Parking lot is included in the Parks section. 012. Does the arrow board and all MOT related signage need to be available in the city at all times? Al2. No, but we would expect this to be available and on site in a timely manner for any approved and scheduled projects. 013. Does the water tanker need to be available in the city at all times? Al J. No, this would be requested under emergency or unique situations. 014. Will the questions deadline be extended since we haven't received the addendums that may change scope, price, etc... i- 1-4u, uw upenmg win not oe extended. 015. Is the City looking to award to separate contracts? Al 5. Wv Lown, my nave an agreement in place with Brightview for the ROWs. We are primarily looking for a new vendor to contract with for the Parks, HOWEVER, based on the responses, if It is in the City's best interest to select a new vendor bidding Option B (for everything), we will terminate our contract with Brightview and proceed as such. Q16. Section 2.20.3 staffing, does the current contract have this same staffing? Q17. Do bidders need to include the cost of Date Palm prunning as needed or irrigation checks weekly in the price per week line Items on No. Al -Al 4? mis is part of the basic recurring monthly services. 018. Will the City provide a storage area for Group A? Will the City provide a storage area for Group B? Al 8. If a bidder is awa,uwu UIJLIU„ o tk-,,�ywiae ranascape services) storage space would be manageable and the City will work with the awarded bidder to accommodate. However, if the City, upon award to only Option A, has two different landscape Contractors (Parks and ROW) then storage space will not be extended to either Contractor. Q19. Please define what are the schedules of the Littler Control? Prebid it was mentioned there was a "late shift" on Collins Ave, please be specific. How many hours per day does the contractor need to have someone performing litter control? How many days per week? Al 9. Litter control is daily, 365 days per year. Collins „vt i iue gnu gunny isles Blvd. litter control is twice daily. All litter control should be scheduled first thing in the morning. The areas of Collins Avenue and Sunny Isles Blvd. that are twice per day should be performed early morning and the second run should start at 3:00 p.m. How many hours depends on your means and methods. The result must be thorough litter control citywide to maintain clean public spaces that is of the quality expected in this world class city. 020. In various places of the ITB, the City mentions a "Performance and Payment Bond" but only provide a "Performance Bond". Will you require the P&P bond or just Performance bond? If P&P is required will you provide the Bond Form prior to the 10/01/2020 bid date? If not will we be able to use the Surety's P&P Bond forms? Can the Performance Bond (or P&P bond) be annually renewable? A20. The payment bond will be required upon contract award, using the �uimy, Uumpany Al document 312. Both, Performance and Payment bond will be for the total contract amount, subject to renewals. Revisions (1). The City has issued a new excel bid tabulation for Option B which has combined the line items/quantities together, therefore a Citywide bid tabulation. We have also included additional shrubs trees and palms to the tabulation as well as a beach access line item to Section D of Option B tabulation. (2). Section 3.9 and 1.11(Option B) Tree & Palm Maintenance All pruning shall be in accordance with the American National Standards Institute ANSI A-300 standards and practices. Tree maintenance must be under the direct supervision of an ISA certified arborist. A tree maintenance schedule developed by an ISA certified arborist shall be provided to the City in writing within (14) days after award of contract as part of the Maintenance and Service Plan. An ISA certified arborist shall be available for tree health inspections, oris and tree maintenance recommendations when requested by the City. (3) 3.19 PARKS LITTER/DEBRIS REMOVAL LITTER The Contractor shall empty and dispose of contents of all trash containers in all beach access paths once per day, seven days per week Including all weekends and holidays. In addition, the Contractor shall empty and dispose of contents of all trash containers (including fish guts) at the Pier Park Fishing Pier twke7g= per day on Saturday and Sunday, including holidays, in the morning between 7:00 am and 10:00 am and in the evening by 6:00 pm. All trash shall be removed off-site daily, no dumpsters shall be stored within City limits, Including fish guts trash removal. (4) 2.1.6 ROW D. BEACH ACCESS PATHS (See section D of the Bid Form) Removal of all litter and debris shall be conducted once per day—,74ays-a-weel�only on weekends and holidays. (5) 2.1.6 ROW D. BEACH ACCESS PATHS (See section D of the Bid Form) Di thru G-19 D1- D20. (6) Updated exhibits, with Beach Access locations will be issued next week to reflect the changes made to Section D (OPTION B). Please use the descriptions included in excel spreadsheet.