HomeMy WebLinkAboutReso 2020-3114RESOLUTION NO.2020 -
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
SUNNY ISLES BEACH, FLORIDA, RATIFYING AN INCREASE IN
SPENDING AUTHORITY FOR THE AGREEMENT WITH
PERKINS+WILL FOR PROFESSIONAL ARCHITECTURAL SERVICES
FOR GATEWAY PARK INTERNAL SPACE BUILD -OUT, IN AN
AMOUNT NOT TO EXCEED TEN THOUSAND DOLLARS ($10,000.00);
APPROVING A SECOND AMENDMENT TO THE AFOREMENTIONED
AGREEMENT WITH PERKINS+WILL IN AN AMOUNT NOT TO
EXCEED TEN THOUSAND DOLLARS ($10,000.00); AUTHORIZING
THE CITY MANAGER TO DO ALL THINGS NECESSARY TO
EFFECTUATE THE TERMS OF THIS RESOLUTION; PROVIDING FOR
AN EFFECTIVE DATE.
WHEREAS, on March 15th, 2018 via Resolution No. 2018-2800, the City Commission
of the City of Sunny Isles Beach ("City") approved an Agreement with Perkins+Will for
Professional Architectural Services relating to the interior remodeling of the City Government
Center lobby and the Gateway Park buildout ("Agreement"), in an amount not to exceed
$400,000.00, although the total contract price as reflected in the Agreement was $412,963.00;
and
WHEREAS, thereafter, the City Manager proposed a First Amendment to the
Agreement, which amended the scope of services to eliminate the interior remodeling for the
City Government Center lobby, while expanding the scope of services related to the Gateway
Park Build -Out, and increasing the total not to exceed compensation amount to $450,000.00; and
WHEREAS, on February 20, 2020, via Resolution R2020-3045, the City Commission
approved the above referenced First Amendment to the Agreement in the requested amount of
$450,000.00, however, the Resolution only provided for an increased spending authority of
$40,000.00, when in fact, $50,000.00 would be required to satisfy the approved amended
Agreement amount because Resolution No. 2018-2800 only authorized payment of up to
$400,000.00; and
WHEREAS, as a result of the above discrepancy, approval and ratification of an
additional $10,000.00 in spending authority for the Agreement with Perkins+Will is necessitated;
and
WHEREAS, the City also wishes to enter into a Second Amendment to the Agreement
to increase the compensation to Perkins+Will by $10,000.00, to cover extended construction
services as well as anticipated allowable and approved reimbursements as provided for in the
Agreement, thereby bringing the total contract amount not to exceed Four Hundred Sixty
Thousand Dollars ($460,000.00), as more specifically described in Exhibit "A";
WHEREAS, the City Commission wishes to ratify an increase in spending authority of
$10,000.00 for services performed by Perkins+Will pursuant the Agreement, as amended, and
also wishes to approve the Second Amendment to the Agreement with Perkins+Will for an
additional $10,000.00, attached hereto as Exhibit "A", thereby bringing the total contract amount
not to exceed Four Hundred Sixty Thousand Dollars ($460,000.00).
R2020 2nd Amend To Agmt W Perkins Will For Gateway Park Page 1 of 2
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS:
Section 1. Ratification of Increase in Spending Authority. The City Commission hereby by
ratifies an increase in spending authority for the Agreement with Perkins+Will, as amended, in an
amount not to exceed Ten Thousand Dollars $10,000.00.
Section 2. Approval of Second Amendment. The City Commission hereby approves a
Second Amendment to the Agreement with Perkins+Will increasing the compensation by an
additional Ten Thousand Dollars ($10,000.00), attached hereto as Exhibit "A", bringing the total
contract amount not to exceed Four Hundred Sixty Thousand Dollars ($460,000.00).
Section 3. Authorization of Mayor. The Mayor is hereby authorized to execute said
Amendment.
Section 4. Authorization of City Manager. The City Manager is hereby authorized to do all
things necessary to effectuate this Resolution.
Section 5. Effective Date. This Resolution will become effective upon adoption.
PASSED AND ADOPTED this 171h day of p tuber 2020.
George H. Scholl, Mayor
A. Dion, City Attorney
Moved by d PA10
A Second by:
Vote:¢-0 S
Mayor Scholl
(Yes)
(No)
Vice Mayor Svechin
&L (Yes)
(No)
Commissioner Goldman
,/ (Yes)
(No)
Commissioner Lama
✓ (Yes)
(No)
Commissioner Viscarra
(Yes)
(No)
R2020 2nd Amend To Agmt W Perkins Will For Gateway Park Page 2 of 2
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City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
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MEMORANDUM
TO: The Honorable Mayor and City Commission
FROM: Christopher J. Russo, City Manager
DATE: 9/17/2020
Ratification of an increase in Spending Authority and
RE: Approval of a Second Amendment to the Agreement
with Perkins + Will for Gateway Park
RECOMMENDATION:
It is recommended that the City Commission approve this resolution.
REASONS:
Through Resolution No. 2018-2800, the City entered into an
agreement with Perkins + Will for Professional Architectural Services
related to the buildout of the interior space at Gateway Park and the
redesign of the lobby at the Government Center in the amount of
$400,000. At that time, the contract amount was entered into at
$412,963.00 creating a spending authority discrepancy of $12,963.00
Through the First Amendment to the agreement, the City approved to
change the scope to reallocate all of the funding to the Gateway Park
project and increase the contract amount by $50,000 to a Not to
Exceed amount of $450,000. This action did not correct the
discrepancy between the original resolution amount and the
agreement amount. This difference is attributed to the estimated
reimbursable expenses that were included in the original agreement.
As we near the end of the project, we request an additional $10,000 in
spending authority to rectify the previous discrepancy and bring this
project to a close with a Not To Exceed amount of $460,000.00 to
cover all reimbursable expenses and scope changes that were
reflected in the agreement and the first amendment.
FUNDING SOURCE:
300-6-5720-4650XX-15001
ATTACHMENTS:
Description
Resolution
Second Amendment
Item Number: 102.
SECOND AMENDMENT TO THE AGREEMENT BETWEEN
THE CITY OF SUNNY ISLES BEACH AND
PERKINS & WILL ARCHITECTS. INC
CONTRACT NO.6009-062-01
This Second Amendment to the Agreement between the CITY OF SUNNY ISLES
BTACH ("City") and P + RI NS & WILL ARCHITECTS, INC. ("Architect"), executed this
day of C"02020 is made a part of the original Agreement between the
parties dated May 21, 2018, Contract No. 6009-062, as amended (the "Agreement"), and the City
and the Architect hereby agree to amend the Agreement as follows:
1. COMPENSATION. Article 2, Section 2.1 of the Agreement, providing for
compensation for the Gateway Park Build -Out, is hereby amended to add additional
compensation in the amount of Ten Thousand Dollars ($10,000,00), thereby bringing the total
compensation for the Gateway Park Build -Out to Four Hundred Sixty Thousand Dollars
($460,000.00). This amount shall include compensation for allowable and approved
Reimbursements as provided by Article 2, Section 2.3, and Article 8 of the Agreement.
Article 2, Section 2.4 of the Agreement is hereby amended to reflect a revised total contract
amount not to exceed to Four Hundred Sixty Thousand Dollars ($460,000.00).
2. PAYMENTS. Article 9, Section 9.1, subsection A of the Agreement, entitled "Gateway
Park Build Out" is hereby amended to reflect the total compensation of Four Hundred Sixty
Thousand Dollars ($460,000.00).
3. OTHER PROVISIONS REMAIN IN EFFECT. Except as specifically modified
herein, all terms and conditions of the Agreement shall remain in full force and effect.
4. CONFLICTING PROVISIONS. The terms, statements, requirements, or provisions
contained in this Second Amendment shall prevail and be given superior effect and priority over
any conflicting or inconsistent terms, statements, requirements or provisions contained in any
other document or attachment, including but not limited to Attachments "A".
IN WITNESS WHEREOF, the parties have executed this Second Amendment to the
Agreement as of the date referenced above.
[SIGNATURE PAGE TO FOLLOW]
WITNESS:
Signature
ARCHITECTS, INC.
By•.
e�j}.f George H. Scholl, Mayor
APPROVED
LEGAL SUF
By:_
Page 2 of 2
►S ORM AND
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A. Dion, City Attorney