The URL can be used to link to this page

Home My WebLink AboutReso 2020-3089RESOLUTION NO. 2020 - 31009 A RESOLUTION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, APPROVING THE EXPENDITURE OF BUDGETED FUNDS WITH TOSHIBA BUSINESS SOLUTIONS FOR A FOUR-YEAR LEASE OF THREE (3) COPIERS, IN AN AMOUNT NOT TO EXCEED SIXTY-FOUR THOUSAND TWO HUNDRED THIRTY-TWO DOLLARS ($64,232.00) ATTACHED HERETO AS EXHIBIT "A"; AUTHORIZING THE CITY MANAGER EXECUTE SAID LEASE AGREEMENT AND TO DO ALL THINGS NECESSARY TO EFFECTUATE THE TERMS OF THIS RESOLUTION; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City is in need of replacing three (2) copiers in the Government Center, and one (1) at the Public Works compound office; and WHEREAS, staff researched and determined that the Toshiba copiers have the appropriate copying, printing, and scanning capabilities to meet the expanded copying/printing/scanning needs; and WHEREAS, the City now wishes to approve the expenditure of budgeted funds with Toshiba Business Solutions Florida for a four (4) year lease of three (3) copiers to replace the outdated copiers in the Government Center and the Public Works compound office, in an amount not to exceed Sixty -Four Thousand Two Hundred Thirty -Two Dollars ($64,232.00), attached hereto as Exhibit "A". NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS: Section 1. Approval of Expenditure of Budgeted Funds. The City Commission hereby approves the expenditure of budgeted funds with Toshiba Business Solutions Florida for a four (4) year lease of three (3) copiers to replace the outdated copiers in the Government Center and the Public Works compound office, in an amount not to exceed Sixty -Four Thousand Two Hundred Thirty -Two Dollars ($64,232.00), attached hereto as Exhibit "A". Section 2. Authorization of City Manager. The City Manager is hereby authorized to execute said Lease Agreement and to do all things necessary to effectuate the terms of this Resolution. Section 3. Effective Date. The Resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this 17th day of Septem 2020. Betancur, CMC, City Clerk 82020 Toshiba Copiers Lease Agmt Page 1 of 2 George H. Scholl, Mayor APPROVED AS TO FORM AN LEGAL SUFFICIENCY: Edward A. Dion, City Attorney le (yjqykjj6S149ffE4, Moved by: t�� JgQ0144-Al Seconded by Vote:4--o M or Scholl Co �-UssioN�2 ay >aBe-ewi' (Yes) (No) Vice Mayor Svechin (Yes) (No) Commissioner Goldman i/ (Yes) (No) Commissioner Lama (Yes) (No) Commissioner Viscarra (Yes) (No) 82020 Toshiba Copiers Lease Agrat Page 2 of 2 S�yNNY �S�F Aon �0 City of Sunny Isles Beach 18070 Collins Avenue U Sunny Isles Beach, Florida 33160 (305) 947-0606 City Hall (305)949.3113 Fax r� OF SPA h� MEMORANDUM TO: The Honorable Mayor and City Commission VIA: Christopher J. Russo, City Manager FROM: Derrick L. Arias, Chief Information Officer DATE: 9/17/2020 Approving Expenditure of Budgeted Funds for the Lease RE: of Replacement TOSHIBA Copiers for Government Center and Public Works Compound Office RECOMMENDATION: This Resolution is presented for your consideration REASONS: The City is in need of replacing 3 obsolete copiers: 2 copiers in the Government Center, and 1 copier at Public Works Compound Office. The cost for the 3 copiers is $29,932.00, plus additional per -copy charges at an estimated amount of $35,000.00. The total cost for the 4 -year lease is $ 64,232.00. ADDITIONAL INFORMATION: Three proposals from Toshiba, Canon, and Minolta/Konica were evaluated to make the selection. FUNDING SOURCE: Funding is available under account 001-2-5160-444030-00000. ATTACHMENTS: Description Resolution Toshiba Copiers Lease Toshiba Copiers Quote Item Number: 10.A. TOSHIBA PROPOSAL PREPARED FOR: City of Sunny Isles Beach Toshiba e-Studio6516AC Submitted by: Pauline Gregory, Government Account Executive Mobile: 954-562-3673 Email: Pauline.gregory@tbs.toshiba.com TOSHIBA BUSINESS SOLUTIONS (USA) August 4th, 2020 TOSHIBA BUSINESS SOLUTIONS City of Sunny Isles Beach TOSHIBA a STUD106516AC Color MFP — copy, print, scan, fax PROPOSED CONFIGURATION: Toshiba e-Studio6516AC • 300 Sheet Dual Scan Document Feeder • 100 Sheet Bypass Tray • 50 Sheet Staple Finisher (MJ 1111 B) • Power filter (PWRFLTR-XGPCS 1 5D) • Data Overwrite Security Kit Included • Hole Punch Unit (MJ6106N) Product Features: • 65ppm color 75ppm b&w Multifunction • Large Work Group • Copy, Print, Scan, Fax • 10.00" Color Touch Screen • High Speed Scanning @ 80spm • Network Print & Scan • Eco Friendly • Energy Star Rated • Advanced Data Security Financial Consideration: NASPO Contract #140604, $203.00 per month 148- month term Maintenance Agreement: Color @.0325 per copy / Black @.00540 per copy Includes all parts, labor, service calls and unlimited supplies (excluding paper & staples). No additional charge for delivery, installation, set-up, and training. TOSHIBA BUSINESS SOLUTIONS Purchase Order must reference: "This PO incorporates the Agreement for Lease of Equipment under Florida's Participating Addendum to the NASPO ValuePoint Master Agreement, Contract #140604, Agreement #44000000 - NASO -19 -ACS" In addition. Lease remit to: Toshiba America Business Solutions, Inc Financial Services 21719 Network Place. Chicago, IL 60673-1217 Submitted by: Pauline Gregory, Government Accounts Mobile: 954-562-3673 Email: Pauline.gregory@tbs.toshiba.com TOSHIBA FMV-46 Month ¢209.57 Mono Color $0.00540 $0.0325 • Copy/Print Resolution - 600 x 600 dpi With every new series of MFPs, we look to more than a century of advanced Toshiba technology to ' Scan Resolution - Up to 600 dpi continually improve speed, performance and functionality. Now, with the Integration of the new generation Copy/Print Speed - 65/65 (B&W/Color) PPM (Letter) e -BRIDGE platform, the possibilities are limitless. In addition to speed of 65 brilliant color pages per minute, ' First Copy Out Time- 4.5/6.4 (B&W/Color) Sec (Letter) the new e-STUDIC6516ACplatform provides Increased security, connectivity, manageability, energy savings ' Warm -Up Time -Approx. 20 Seconds and, best of all, solutions readiness. • Maximum Paper Capacity- Up to 4,780 Sheets • Paper Sizes -Letter, Legal, and Ledger • Duty Cycle = W,000 Copies Model ':MYFLORIDA MARKETPLACE. ORDERING INFORMATION MSRP Purchase Price Quantity Total Lease Price ESTiIb(Ob516AC �SjoLffi` .+,`', 6/j �; u 65PPM Color 75 SK MFP with DSDF 4 Drawer 5P.I?M: bIPr75 a iNPP Wiih'DSDF?andem Otawer -�� $38,940 $7,50S 0---3-0-7 $0.00 $38,940. 50$ .'_:7777.77-717-7, r ;a531X START.Up;55.70pM1 COLOR Supplies&Delweyr This purchase order Incorporates the agreement or lease of equipment under Florida's participating $0 $000 PO Must Reference: addendum to the NASPO valuepoint master agreement, contract 0140604, agreement!144000000-NASPO- Submitted with Toshiba America Business Solutions, Inc. c%oABIC, Sth Floor PO Box ` MP25020 fig e:50 2500 Sheet Large Capacity Feeder _ _ E>taPpshfrr... $1,783 $446 $0 $000 MJ2122B KA6551 Saddle Stitch Finisher SideExltTray $4,847 S58 $1,224 x$14 $0 $0.00 _ $0 $0.00 _.. -.. KN3103 G41280 o , c n, ,fie. i'1li�NF)iiz8__ :; Finisher Rail Coin Controller Harness Kit isli .S $84 $83 03_eu $21 $20 1Z ;:` 520 .- - -$0 0.00 ,. $0 $0.00 CdOfNECTIWTY - _ ON v �?fi' . ". ZQ�". ` �e%S�'�in•-{sF^�:, �L ,d mA?3 - i��z,1yt�eF -t ::�.2 �x�?h0_ §.Eng Y ,"a�tt�`ikie'"... ��R: y GN4020 GR9000 GR1330 GR1340 GR1310 GR1320 T4DT-F84BTH-P GS1010 G51080 GS1090 GS1007 G1,7080 GE1230 Wireless LAN/Bluetooth Module Bluetooth Keyboard(requires GN4020) Accessoryiray(Keyboard 5helf) Panel 10 Key Option USB Hub Card Reader Holder Elatec TWN4 Mifare.NFC-P Card Reader USB Black (Requires GR1310 for e2018A/2518A/3018A) Meta Scan Enabler for e -CONNECT Embedded OCR Enabler 1 License Multi -Station Print Enabler 1 License Unicode Font Enabler IPSEC Enabler FIPS HDD $629 $99 $S9 $99 $109 $99 $325 $524 $775 $195 $275 $799 1 $395 $409 $64 $64 $64 $70 $64 $211 $340 $504 $126 $178 $S19 $256 $0 $0.00 $0 $0.00 $0 $0.00 $0 $0.00 $0 $0.00 $0 $0.00 $0. $0.00 $0 1 $0.00 $0 1 $0.00 $0 $0.00 $0 $0.00 $0 $0.00 $0 $0.00 GD1370N GS1100NODE Fax UnR/2nd Une FaXUnit Fax Over IP Enabler $1,025 $287 0 $0 $0.00 $799 $224 $0 $0.00 SOFTUI'...EUpTION. "::e; 3' . : ;. + '" ''n' ..a' 'u�' . 'N:k 'r�"�;s•'i: :x`€4"'.' �,.� ..,- .... _.. ;.rte PCMF-USTIEGMFTo1 PCMF-USTIMSEGMF3-1Y SSO.1015 SSO.1015-M PAPERCUT MFP EMBEDDED, EDUCATION OR GOVERNMENT, 1.9 DEVICES, PER TOSHIBA DEVICE PAPERCUT MFP EMBEDDED, EDUCATION OR GOVERNMENT, MAINTENANCE AND SUPPORT, 1YEAR,1-9 DEVICES, PER DEVICE DAIVVESSO-1-9 UNITS DRIVVESSO-1-9 UNITS-1YRM8S $551 $110 $995 $199 $496. 0 1 $0.00 1 $0.00 $99 6 $0.00 $0.00 $896 0 $0.00 $0.00 $179 1 $0.00 I $0.00 :- ':MYFLORIDA MARKETPLACE. ORDERING INFORMATION • '- LEASE EQUIPMENT & MAINTENANCE ForGeneral Contract Questions Supplier. Toshiba America Business Solutions Inc Contact: Mike McKinley Remit To: Toshiba Financial Services - 21719 Network Place Chicago, IL 60673.1217 Phone: 678-613-2311 FEIN: 26-4382801 Email: mike.mckinley@tabs.toshiba.com This purchase order Incorporates the agreement or lease of equipment under Florida's participating COI Must be PO Must Reference: addendum to the NASPO valuepoint master agreement, contract 0140604, agreement!144000000-NASPO- Submitted with Toshiba America Business Solutions, Inc. c%oABIC, Sth Floor PO Box 19 -ACS P0: - 979220 Miami, FL 33197-9220