HomeMy WebLinkAboutReso 2020-3149RESOLUTION NO.2020 -
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
SUNNY ISLES BEACH, FLORIDA, RATIFYING THE EXPENDITURE
OF BUDGETED FUNDS WITH CHRISTMAS DESIGNERS FOR THE
LEASE OF HOLIDAY DECORATIONS, IN AN AMOUNT NOT TO
EXCEED FORTY THOUSAND DOLLARS ($40,000.00); AUTHORIZING
THE CITY MANAGER TO DO ALL THINGS NECESSARY TO
EFFECTUATE THIS RESOLUTION; PROVIDING FOR AN EFFECTIVE
DATE.
WHEREAS, through the years the City Commission has expressed their desire to
showcase high level, first class holiday inspired decorations ("Decorations") to display
throughout the City during the holiday seasons; and
WHEREAS, City was in need of leasing of Decorations for the 2020 Holiday Season;
and
WHEREAS, City staff obtained quotes from various vendors, and determined that
Christmas Designers ("Contractor") provided the most responsive and competitive quote; and
WHEREAS, the Contractor expressed the ability to meet the required timeline for
completion; and
WHEREAS, City Commission now wishes to ratify the expenditure of budgeted funds
with Christmas Designers for the lease of holiday decorations, in an amount not to exceed Forty
Thousand Dollars ($40,000.00).
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS:
Section 1. Ratification of Expenditure of Budgeted Funds. The City Commission hereby
ratifies the expenditure of budgeted funds with Christmas Designers for the lease of holiday
decorations, in an amount not to exceed Forty Thousand Dollars ($40,000.00).
Section 2. Authorization of the City Manager. The City Manager is hereby authorized to do
all things necessary to effectuate this Resolution.
Section 3. Effective Date. This Resolution will become effective upon adoption.
PASSED AND ADOPTED this 17th day of De ember 2 20.
George H. Scholl, Mayor
R2020 Lease Of Holiday Decorations - Christmas Designers Page 1 of 2
APPROVED AS TO FORM
AND L W2 FFICIENCY:
Edward A. Dion, City Attorney
Moved by: �pkH1_S10#-f , 6e?6..bA6fWeconded by:
Vote:
Mayor Scholl
(Yes)
(No)
Vice Mayor Svechin
(Yes)
(No)
Commissioner Goldman
(Yes)
(No)
Commissioner Lama
(Yes)
-X(Yes)
(No)
Commissioner Viscarra
(No)
R2020 Lease Of Holiday Decorations - Christmas Designers Page 2 of 2
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MEMORANDUM
TO:
The Honorable Mayor and City Commission
VIA:
Christopher J. Russo, City Manager
FROM:
Sylvia Flores, Director of Cultural & Community
Services
DATE:
12/17/2020
RE:
Ratify Expenditures with Christmas Designers for
Holiday Decorations
RECOMMENDATION:
This item is presented for your consideration
REASONS:
The City was looking for holiday -inspired decorations for both to
purchase, as well as to rent, for the season.
The items we desired to purchase, and that we found most in line with
our vision for the holiday season, were through Christmas Designers,
as a sole source. These included a 16-foot walk-through lit ornament,
as well as a 9-foot lit photo frame.
In addition, the City was looking for decorating services for multiple
facilities throughout the City. We reached out to multiple companies,
and found Christmas Designers to be the most responsive,
competitive and able to meet the required timeline for completion prior
to the Thanksgiving holiday.
ADDITIONAL INFORMATION:
The total amount expended on purchased items through Christmas
Designers.com was $14,897. The total amount expended on leasing
holiday decorations for the season through Christmas Designers was
$40,000 (including a contingency amount of $1,896). Therefore, the
grand total expenditure is $54,897.00 for this holiday season. We will
be issuing a Request for Proposal in early 2021 for the next holiday
season.
FUNDING SOURCE:
Funding is budgeted for and available in 001-6-5720-452000-XXXXX.
ATTACHMENTS:
Description
Resolution
Item Number: 10.E.