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HomeMy WebLinkAboutReso 2020-3145RESOLUTION NO.2020 - A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, RATIFYING A FIRST AMENDMENT TO THE ENTERPRISE SERVICE AGREEMENT WITH VIGILANT SOLUTIONS LLC, FOR ACCESS TO LICENSE PLATE READER DATA, IN AN AMOUNT NOT TO EXCEED EIGHTEEN THOUSAND FOUR HUNDRED FIFTY DOLLARS ($18,450.00), ATTACHED HERETO AS EXHIBIT "A"; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO EFFECTUATE THIS RESOLUTION; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, on December 1", 2018, the City Manager executed an agreement with Vigilant Solutions LLC, for access to license plate data in relation to the City's License Plate Reader Program; and WHEREAS, the initial term of the Agreement was for two (2) years, in an amount not to exceed $44,602.00, with three (3) additional one-year renewal options; and WHEREAS, the Agreement was set to expire on November 30, 2020; and WHEREAS, the City Manager exercised his authority and executed a First Amendment to the Agreement, thereby renewing for an additional one (1) year term, provided said Amendment is ratified by the City Commission; and WHEREAS, the City Commission now wishes to ratify the First Amendment to the Agreement with Vigilant Solutions LLC, for access to license plate data, in an amount not to exceed Eighteen Thousand Four Hundred Fifty Dollars ($18,450.00), bringing the total contract amount not to exceed Sixty -Three Thousand Fifty -Two Dollars ($63,052.00), attached hereto as Exhibit "A". NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS: Section 1. Ratification of First Amendment. The City Commission hereby ratifies the First Amendment to the Agreement with Vigilant Solutions LLC, for access to license plate data, in an amount not to exceed Eighteen Thousand Four Hundred Fifty Dollars ($18,450.00), bringing the total contract amount not to exceed Sixty -Three Thousand Fifty -Two Dollars ($63,052.00), attached hereto as Exhibit "A". Section 2. Authorization of City Manager. The City Manager is hereby authorized to do all things necessary to effectuate this Resolution. Section 3. Effective Date. This Resolution will become effective upon adoption R2020 Vigilant Solutions Access To License Plate Data Page I of 2 A PASSED AND ADOPTED this 171h day 4ofce ber 2020. n George H. Scholl, Mayor , CMC, City Clerk APPROVED AS TO FORM AND SUFFICIENCY: \.,Edward A. Dion, City Attorney Moved by:�/Efi��S/�o✓ez cnvamf'-�econded by: �/�i�/55/!O/✓�C2� I�, Vote: Mayor Scholl (Yes) (No) Vice Mayor Svechin (Yes) (No) Commissioner Goldman (Yes) (No) Commissioner Lama (Yes) (No) Commissioner Viscarra (Yes) (No) R2020 Vigilant Solutions Access To License Plate Data Page 2 of 2 SVN�1<ff City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach, Florida 33160 (305) 947-0606 City Hall r r,rr o� 54Oµ AipS (305) 949-3113 Fax MEMORANDUM TO: The Honorable Mayor and City Commission VIA: Christopher J. Russo, City Manager FROM: Dwight P. Snyder, Chief of Police DATE: 12/17/2020 Ratifying a First Amendment to the Agreement with RE: Vigilant Solutions for Access to License Plate Reader Data RECOMMENDATION: This Resolution is presented for your consideration. REASONS: The City of Sunny Isles Beach Police Department entered into a two year agreement with Vigilant Solutions in October 2018, for licensing fees and a commercial data subscription. That agreement has a renewal option of three (3), one (1) year renewals. We are seeking the first renewal in an amount not to exceed $18,450.00. FUNDING SOURCE: From the Police Department $10,400.00 (commercial data subscription): 600-3-5210-434050-99504. From the IT Department $8,050.00 (licensing fees): 001-2-5160-434050-00000. ATTACHMENTS: Description Resolution First Amendment Item Number: 10.A. p+y}fNt Vt¢r, FIRST AMENDMENT TO THE AGREEMENT BE WEEN.THE CITY OF SUNNY ISLES BEACH AND VIGILANT SOLUTIONS. LLC. a vc+ ✓v CONTRACT NO.2020-7729 This First Amendment to the Agreement between the CITY OF SUNNY ISLE EACH C'City") and VIGILANT SOLUTIONS, LLC. C'Contractor"), executed this ISLE of December, 2020, is made a part of the original Agreement between the parties dated December 1, 2018 ("the Agreement % between the City and Contractor attached hereto as Attachment "A" The City and Contractor hereby agree as follows: 1. OPTION TO RENEW., The City hereby wishes to exercise its first option to renew the Agreement for one (1) year in accordance with Section I11(A) of the original Agreement, as more particularly described in Attachment "A", which is attached hereto and incorporated herein by reference. This is the first renewal per the original Agreement. The City has a right to exercise two (2) additional one (1) year renewals as per the original Agreement. 2. ADDITIONAL COMPENSATION. Payment to Contractor is hereby amended to include additional compensation not to exceed Eighteen Thousand Four Hundred Fitly Dollars (S18,454.00) for the renewal period, bringing the total contract amount not to exceed Sixty -Three Thousand Fifty - Two Dollars and Fifty Cents ($63,052.50). 3. PROHIBITION AGAINST CONTRACTING WITH SCRUTINIZED COMPANIES. Pursuant to Florida Statutes Section 287.135, contracting with any entity that is listed on the Scrutinized Companies that Boycott Israel List or that is engaged in the boycott of Israel is prohibited. Contractors must certify that the company is not participating in a boycott of Israel. Any contract for goods or services of 0ric Million Dollars ($1,000,000) or more shall be terminated at the City's option if it is discovered that the entity submitted false documents of certification, is listed on the Scrutinized Companies with Activities in Sudan List, the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or has been engaged in business operations in Cuba or Syria after July I, 2019, Any contract entered into or renewed after July I, 2018 shall be terminated at the City's option if the company is listed on the Scrutinized Companies that Boycott Israel List or engaged in the boycott of Israel. Contractors must submit the certification that is attached to this agreement as Attachment "B". Submitting a false certification shall be deemed a material breach of contract. The City shall provide notice, in writing, to the Contractor of the City's determination coneertting the false certification. The Contractor shall have ninety (90) days following receipt of the notice to respond in writing and demonstrate that the determination was in error. If the Contractor does not demonstrate that the City's determination of false certification was made in error, then the City shall have the right to terminate the contract and seek civil remedies pursuant to Florida Statute Section 287,135, 3. OTHER PROVISIONS REMAIN IN EFFECT: Except as specifically modified herein, all terms and conditions of the original Agreement between the parties, dated December 1, 2018, attached hereto as Attachment "A", shall remain in full force and effect. 4. CONFLICTING PROVISIONS: In the event of a conflict or inconsistency between the terms and conditions of this First Amendment and the terms and conditions of any other document, attachment, or event described elsewhere, including but not limited to Attachment `A" and °`B", and the terms and conditions of this First Amendment shall prevail and take priority, IN WITNESS WHEREOF, the parties hereto have executed this document as of the date mentioned above. FITNESS: Signature Print Name t ATTES �o BY: Ala ricio CMC, City Clerk VIGILANT SOLUTIONS, LLC. BY:. CITY OF ISLES BEACH Be"U V George H. choli, N[ayor APPROVED AS TO FORM AND LEGAL SUFFICIENCY BY: Edward A. Dion, City Attorney V MY , 1 er rise Service Amement SA ► r This Vigilant Solutions Enterprise Service Agreement (the "Agreement"} is made and entered into as of this _.r day of , 2018 by and between Vigilant Solutions LLC, a Delaware corporation, having its principal place of business at 1152 Stealth Street, Livermore, CA 94551 ("Vigilant") and the City oPSunny Isles Beach, a Florida municipal corporation located at 18070 Collins Avenue, Sunny Isles Bleach, FL 33164 ("Affiliate" or "City" )_ WHEREAS, Vigilant designs, develops, licenses and services advanced video analysis software technologies for the law enforcement and security markets; WHEREAS, Vigilant provides aocw to license plate data as a value added component of the Vigilant law enforcement package of license plate recognition equipment and software; WHEREAS, Affiliate will separately purchase License Plate recognition (LPR) hardware components from Vigilant and/or its authorized reseller for use with the Software Products (as defined below); WHEREAS, Affiliate desires to license from and receive service for the Software Products provided by Vigilant; THEREFORE, in consideration of the mutual covenants, contained herein this Agreement, Affiliate and Vigilant hereby agree as follows: T. Definitions: "CLK" or "Camera License Key" means an electronic key that will pertnit each license of Vigilant's CarDetector brand LPR software (one CLK per camera) to be used with other Vigilant LPR hardware components and Sofhvare Products. "Effective Plate" means December I, 2018 as set forth in Section III of this Agreement, "Enterprise License" means a non-exclusive, non -transferable license to install and operate the Software Products, on any applicable media, without quantity or limitation. This Enterprise Service Agreement allows Affiliate to install the Software Products on an unlimited number of devices, in accordance with the selected Service Package(s), and allow benefits of all rights granted hereunder this Agreement. Attachment rAll Visihnl Solulions Em4ynrin UOMW igrwwrf Ease 1 "LEA LPR Data" refers to the License Plate Recognition (LPR) data collected by a Law Enforcement Agency (LEAS) and available on Law Enforcement Archival & Reporting Network (LEARN) for use by other LEAs. LEA LPR Data is freely available to LEAS at no cost and is govemcd by the contributing LEA's retention policy. "Commercial LPR Data" refers to LPR data collected by private commercial sources and available on LEARN with a paid subscription. "Service Package" means the Affiliate designated service option(s) which defines the extent of use of the Software Products, in conjunction with any service andlor benefits therein granted as rights hereunder this Agreement. "Service Fee" means the amount due from Affiliate prior to the renewal of this Agreement as consideration for the continued use of the Software Products and Service Package benefits according to Section ViIl of this Agreement. "Service Period" means an interval of twelve (12) months. "Software Products" means Vigilant's Law Enforcement & Security suite of Software Products including CarDetectar, Law Enforcement Archival & Reporting Network (LEARN), Mobile Companion for Smartphones, Target Alert Service (TAS) smerlclient alerting package and other software applications considered by Vigilant to be applicable for the benefit of law enforcement and security practices. "Technical Support Agents" means Affiliate's staff person described in Section IX (M) of this Agrcement responsible for administering the Software Products and acting as Affiliate's Software Products support contact. "User License" means a non-exclusive, non -transferable license to install and operate the Software Products, on any applicable media, limited to a single license. "Users" refers to individuals who are agents andlar sworn officers of the Affiliate and who are authorised by the Affiliate to access LEARN on behalf of Affiliate through login credentials provided by Affiliate_ 11. Enterprise License Grant; Duplication and Distribution Rights: Subject to the terms and conditions of this Agreement, Vigilant hereby grants Affiliate an Enterprise License to the Software Products for the Term provided in Section il] below, Except as expressly permitted by this Agreement, Affiliate or any third party acting on behalf of Affiliate VigiWnl SOILI60W EMOPFift Gvrnse Aymmiml Pagc 2 shall not copy, modify, distribute, loan, lease, restll, sublicense or otherwise transfer any right in the Software Products. Except as expressly permitted by this Agreement, no rather tights are granted by implication, estoppela or otherwise. Affiliate shall not eliminate, bypass, or in anyway alter the copyright screen (also known as the "splash" screen) that may appear when Software Products are first started on any computer. Any use or redistribution of Software Products in a manner not explicitly stated in this Agreement, or not agreed to in writing by Vigilant is strictly prohibited. M. Term; Termination. A_ Initial Term and Renewal Terms. The initial Term of this Agreement is for two (2) years with a commencement date of December 1, 2018, (the "Effective Date") and germinating no later than two (2) years thereafter on November 30, 2020, (the "Initial Term"), unless earlier terminated as provided herein. This Agreement may also be renewed, upon the mutual agreement of the parties, for up to three (3) additional one (1) year renewal terms. Sixty (60) days prior to the expiration of the Initial Term and each subsequent renewal term, Vigilant will provide Affiliate with an invoice fcr the Service Fee due for the subsequent twelve (12) month period (each such period, a "Service Period' j. This Agreement and the Enterprise License granted under this Agreement will he extended fora Service Period upon Affiliate's payment of that Service Period's Service Fee, which is due thirty (30) days prior to the expiration of the Initial Term or the then existing Service Period, as the case may be. Pursuant to Section VIII below, Affiliate may also pay in advance for more than one Service Period. B. Affiliate Termination. Affiliate may terminate this Agreement at any time, either with or without cause, by notifying Vigilant of the termination in writing and deleting all copies of the Software Products. The effective date of termination shall be thirty (30) days from the date of the termination notice. If Affiliate terminates the Agreement without cause prior to the end of the then existing Initial Term or Renewal Term, any remaining Services fees owed to Vigilant for the then existing twelve (12) month Service period shall immediately become due and Vigilant will not refund or prorate any Service fees paid by Affiliate for the then existing twelve (12) month Service Period in which the termination occurred. The total amount of damages payable by Affiliate to Vigilant for terminating this Agreement without cause shall not exceed the remaining Services fees owed to Vigilant for the then existing twelve (12) month Service Period. However, if Affiliate terminates the Agreement for an alleged breach at any time during the Initial Term or subsequent renewal terms, following Vigilant's failure to cure the described breach within thirty (30) days of written notice, then Affiliate shall be entitled to a refund of any Service fees paid by Affiliate, on a prorated basis, for the remainder of the then existing twelve (l2) month Service Period as of the date of the written notice of breach to Vigilant. Upon termination of this Agremnent, Affiliate shall immediately cease any further use of Software Products. Additionally, Affiliate may terminate this Agreement by simply not paying an invoice for a subsequent Service Period's Service Fee within thirty (30) days of invoice issue date. 4'igigM SGlutiaos EmcWdsis Lionise A-,rccinm Page 3 C. Vi ilant Termination. Vigilant has the right to terminate this Agreement by providing thirty (30) days written notice to Affiliate. If Vigilant's germination notice is based on an alleged breach by Affiliate, then Affiliate shall have thirty (30) days from the date of its receipt of Vigilant's notice of termination, which shall set forth in detail Affiliate's purported breach. of this Agreement, to cure the alleged breach. If within thirty 00) days of written notice of violation from Vigilant Affiliate has not reasonably cured the described breach of this Agreement, Affiliate shall immediately discontinue all use of Software Products and certify to Vigilant that it has retwTted or destroyed all copies of Software Products in its possession or control, and any remaining invoices pertaining to monies due for the current Service Period shall immediately become due. If Vigilant terminates this Agreement prior to the end of a 'Service Period for no reason, and not based on Affiliate's failure to cure the breach of a material term or condition of this Agreement, Vigilant shall refund to Affiliate an arnount calculated by multiplying the total amount of Service Fees paid by Affiliate for the then -current Service Period by the percentage resulting from dividing the number of days remaining in the then -current Service Period, by 365_ IV. Warranty and Disclaimer; Infringement Protection; Use of Software Products Interface. A. Warranty And Disclaimer. Vigilant warrants that the Software Products will be free from all Significant Defects (as defined below) during the term of this Agreement (the "Warranty Period". "Significant Defect" means a defect in a Software Product that impedes the primary function of the Software product. This warranty does not include products not manufactured by Vigilant. Vigilant will repair or replace any Software Product with a Significant Defect during the Warranty Period; provided, however, if Vigilant cannot substantially correct a Significant Defect in a commercially reasonable mariner, Affiliate may terminate this Agreement and Vigilant shall refund to Affiliate an amount calculated by multiplying the total amount of Service Fees paid by Affiliate for the then -current Service Period by the percentage resulting from dividing the number of days remaining in the then -current Service Period, by 365_ The foregoing remedies are Affiliate's exc [us ive remedy for defects in the Software Product. Vigilant shall not be responsible for labor charges for removal or reinstallation of defective software, charges for transportation, shipping and/or handling loss, unless such charges are due to Vigilant's gross negligence or intentional misconduct. Vigilant disclaims all warranties, expressed or implied, including but not limited to implied warranties of merchantability and fitness for a particular purpose. In no event shall Vigilant be liable for any damages whatsoever arising out of the use of, or inability to use, the Software Products. >3. Infringement Protection. If an infringement claim is made against Affiliate by a third -party in a court of competent jurisdiction regarding Affiliate's use of any of the Software Products, Vigilant shall defend, indemnify and hold harmless Affiliate, and assume all legal responsibility and costs to contest any such claim. If Affiliate's use of any portion of the Software Vi@ilani Solutions Fpbe pos4 [Jemub Agru mew Nge a 19 Products or documentation provided to Affiliate by Vigilant in connection with the Software Products is enjoined by a court of competent jurisdictions, Vigilant shall do one of the following at its option and expense within sixty (60) days of such enjoinment; (1) Procure for Affiliate the right to use such infringing portion; (2) replace such infringing portion with a non -infringing portion providing equivalent functionality; or (3) modify the infringing, portion so as to eliminate the infringement while providing equivalent functionality. C. Use of Software Products Interface, Under certain circumstances, it may be dangerous to operate a moving vehicle while attempting to operate a touch screen or laptop screen and any of their applications. It is agreed by Affiliate that Affiliate's users will be instructed to only utilize the interface to the Software Products at times when it is safe to do so. Vigilant is not liable for any accident caused by a result of distraction such as from viewing the screen while operating a moving vehicle. V. Software Support, Warranty and Main ten anee. Affiliate will receive technical support by submitting a support ticket to Vigilant's company support website or by sending an email to Vigilant's support team. Updates, patches and bug fixes of the Software Products will be made available to Affiliate at no additional charge, although charges may be assessed if the Software product is requested to be delivered on physical media. Vigilant will provide Software Products support to Affiliate's Technical Support Agents through e-mail, fax and telephone. Vl. Camera License Keys (CLKs). Affiliate is entitled to use of'the Software Products during the term of this Agreement to set up and install the Software Products on an unIimited number of media centers within Affiliate's agency in accordance with selected Service Options. As Affiliate installs additional units of the Software Products and connects them to LPR cameras. Affiliate is required to obtain a Camera License Key (CLK) for each camera installed and considered in active service. A CLK can be obtained by Affiliate by going to Vigilant's company support website and campleting the online request form to Vigilant's technical support staff, Within two (2) business days of Affiliate's application for a CLK, Affiliate's Technical Support Agent will receive the requested CLK that is set to expire an the last day of the Initial Tenn or the then -current Service Period, as the case may be, VII. Ownership of Software. A. Ownership of Software Products. The Software Products are copyrighted by Vigilant Solutions and remain the property of Vigilant Solutions. The license granted under this Agreement is not a sale of the Software Products or any copy- Affiliate owns the physical media on which the Vigih mc $olnlions Enunprisa LiC,aue Agrarwm Page $ Software Products are installed, but Vigilant Solutions retains title and ownership of the Software Products and all other materials included as part of the Software Products. B. Rights in Software Products. Vigilant Solutions represents and warrants than (1) it has title to the Software and the authority to grant license to use the Software Products; (2) it has the corporate power and authority and the legal right to grant the licenses contemplated by this Agreement- and (3) it has not and will not enter into agreements and will not take or fail to take action that causes its legal right or ability to grant such licenses to be restricted. Vlll. Data Sharing. If"Affiliate is a generator as well as a consumer of LPR Data, Affiliate at its option may share its LEA LPR Data with similarly situated LEAS who contract with Vigilant to access LEARN (for example LEAs who share LEA LPR Data with other LEAs). Vigilant will not share any LEA LPR Data generated by the Affiliate without the permission of the Affiliate. IX. Ownership of LPR Data. Vigilant retains all title and rights to Commercial LPR Data, Affiliate retains all rights to LEA LPR Data generated by the Affiliate. Should Affiliate terminate agreement with Vigilant, a copy of LEA LPR Data generated by the Affiliate will be created and provided to the Affiliate. After the copy is created, all LEA LPR Data ,generated by the Affiliate will be deleted from LEARN at the written request of an authorized representative of the Affiliate. X. Loss of Data, Irregularities and Recovery. Vigilant places imperative priority on supporting and maintaining data center integrity. Using redundant disk arrays, there is a virtual guarantee that any }card disk failure will not result in the corruption or lass of the valuable LPR data that is essential to the LEARN system and clients. XI. Data Retention and Redundancy. LEA LPR Data is governed by the contributing LEA's retention policy. LEA .LPR Data that reaches its expiration date will be deleted from LEARN. Vigilant's use of redundant power sources, fiber connectivity and disk arrays ensure no less than 99% uptime of the LEARN LPR database server system. XII. Account Access. A. Eli flit . Affiliate shall only authorize individuals who satisfy the eligibility requirements of "Users" to access LEARN. Vigilant in its We discretion may deny access to Vigilant Mulims FAMpdse LiaL5ikjCA=r4CMC11i Page 6 LEARN to any individual based on such person's failure to satisfy such eligibility requirements. User logins are restricted to agents and sworn officers of the Affiliate. No User logins may be provided to agents or officers of other local, state, or Federal LEAS without the express written consent of Vigilant, B. Securi1y. Affiliate shall be responsible for assigning an Agency Manager who in turn will be responsible for assigning to each of Affiliate's Users a username and password (one peruser account). A limited number of User accounts is provided, Affiliate will cause the Users to maintain username and password credentials confidential and will prevent use of such uaematne and password credentials by any unauthorized person(a). Affiliate shall notify Vigilant immediately if Affiliate believes the password of any of its Users has, or may have, been obtained or used by any unauthorized person(s). in addition, Affiliate trust notify Vigilant immediately if Affiliate becomes aware of any other breach or attempted breach of the security of any of its Users' accounts. xin. Service Package, Fees and Payment Provisions, A. Service Package. This Enterprise License Agreement is based on the following Service Package Option: Service Package - Basic LPR Strvice Pack e: • Vigilant Managed/Hosted LPR server LEARN Account • Access to all Vigilant Software including all upgrades and updates • Unlimited user licensing for the following applications: o LEARN, LarDetector (for Fixed Cameras) and TAS • Complimentary software updates for CDFS, TAS and other necessary software. • Vigilant will correct any existing HotList/TAS issues. • Vigilant will provi de d i recti on on how Affiliate may be able to see the "shared" camera viith Town of Golden Beach and receive TAS alerts from this. • Vigilant will provide guidance on how to set the existing cameras for an "entry exit" test report. AAd iti n t Service Enhancements. Vigilant will work with Affiliate or its authorized vendor to provide the following proposal components: Intelligence Levi Policing (ILP) subscription, which includes: o Commercial Data (unlimited users, unlimited access) o LEARN Data Analytics (unlimited users, unlimited access) o i'aceSearch (Facial Recognition Snflware) o Mobile Companion vigilam Solndens Fi*erpnsc UoensrAgrcimw it pa, c 7 o 3-cameras per subscription year (maximum 3-years) 112-to-Rcaper swapout incentive to replace the existing R2 cameras with installation to be priced separately by an authorized vendor. • New camera pricing for new locations, i Commercial Data subscription in the event Affiliate elects not to proceed with an ILP Subscription. Vigilant support services on setting existing cameras for "entry -exit" test reports. B. Service Fee. Payment of each annual Service Fee entitles Affiliate to all rights granted under this Agreement, including without limitation, use of the Software Products for the relevant Service Period, replacement of CLKs, and access to the updates and releases of the Software Products and associated equipment driver software to allow the Software Products to remain current and enable the best possible performance. Subject to the payment schedule set forth below, the total Service Fee shall include the Enterprise Service Agreement Fee and the Commercial Data Agreement Fee. Vigilant agrees to provide the desired Service to the Affiliate in a total contract amount not to exceed One Hundred Eight Thousand One Hundred Twenty Seven Dollars and Fifty Cents (Sltyt#,127.50) fora two (2) year initial term and three (3) one (1) year optional period, The annual Service Fee due for a particular Service Period under this Agreement shall be in accordance with the schedule of charges reflected in Attachment "A". Affiliate is not required to reimburse Vigilant for any additional compensation beyond the agreed upon Service Fees unless specifically authorized by a signed written amendment. Payment to Vigilant for all charges and tasks under this Agreement shall be in accordance with this Agreement and the schedule of charges reflected in Attachment "A", and under the following conditions; a. Disbursements. There are no reimbursable expenses associated with this Agreement, b: PA1eltt Schedule, Itemized Invoices received from Vigilant pursuant to this Agreement will be reviewed by the initiating City Department. If services are anticipated to be rendered in conformity with the Agreement, the invoice will be sent to Affiliate's Finance Department for payment. Payment to Vigilant will be executed as follows: i. Upon execution of this Agreement by both parties and subject to the termination provision set forth in Section TTT, Affiliate agrees to pay Vigilant a total amount under this Agreement in amount not to exceed One Hundred Eight Thousand One Hundred Twenty Seven Dollars and Fifty Cents (S1O8,127.54) to include the following: Affiliate will pay Vigilant an amount not to exceed Forty Four Thousand Six Hundred Two Dollars and Fifty Cents ($44,602.50), to include but not limited to, a stipulated payment representing compensation for past services rendered prior to the Effective Date of this Agreement, an Enterprise Service: Agreement Fee for the second year of the initial term, and the Commercial Data Agreement Fees for the two (2) years under the initial term. iii. After the expiration of the initial term, upon execution of optional renewal terms, Affiliate may pay renewal Service Fees, to include the Enterprise Service Agreement Fee and the Commercial Data Agreement Fee, in accordance with the Annual Service Fee Schedule as more particularly described in Attachment "A" in an amount not to exceed Sixty Three Thousand Five Hundred Twenty Fie Dollars ($63,525.00). Future invoices must reference this Agreement. Future invoices will be paid in accordance with the State of Florida prompt Payment Act. Affiliate will pay property submitted invoices within thirty (30) days of receipt, unless Affiliate notifies Vigilant in writing of the dispute, before the payment is Clue. C. Availability of Funds. Affiliate's performance and obligation to pay under this Agreement is contingent upon an annual appropriation for its purpose by the City Commission, Final Invoice. In order for both parties herein to close their books and records, Vigilant will clearly state "final invoice" on their fnaltlast billing to Affiliate. This certifies that all services have been properly performed and all charges and costs have been invoiced to Affiliate. Since this account will thereupon be closed, any other additional charges, if not property included on this final invoice, are waived by Vigilant. Vigilant shall make no other charges to Affiliate for supplies, labor, taxes, licenses, permits, overhead or any other expenses or costs unless any such expense or cost is incurred by Vigilant with the prior express written approval of Affiliate. If Affiliate disputes any charges on the invoices, it may make payment of the uncontested amounts and withhold payment on the contested amounts until they are resolved by agreement with Vigilant. Vigilant shall not pledge Affiliate's credit or make it a guarantor of payment or surety for any contract, debt, obligation, judgment, lien, or any form of indebtedness. Vigilant further warrants and represents that it has no obligation or indebtedness that would impair its ability to fulfill the terms of this Agreement, Violam SOLINOMS Ent«p�ft LWAW +Apcciankt Page 0 The Initial Term will include the Basic LPR Service Package for twenty-three (23) CarDcwtor Fixed Camera Systems. However, in the event the number of CarDetector Fixed Camera Systems increases or deereases during the Initial Term, then the payment for the Initial Term will be adjuster] accordingly. A schedule of annual Service Fees, for the initial. two (2) year Term is shown below: Annual Service Fee Schedule (Initial Term) Enterprise Service Commercial Data Agreement Fee Agreement Fee Basic Service for Initial (23) Cameras- Flat Fee- 00 ,995 Year 1 of Initial Term $21,562.50 Basic Service for Initial (23) Cameras- $350.00 per Year 2 of Initial Term camera $9,49S.00 A schedule of the annual Service Fees for the last three (3) aptionaI yearly renewal terms or the cost for a new camera during the renewal term is shown below: Annual Service Fee Schedule (multiplied by number of CLK's Issued) Enterprise Service Commercial Data Agreement Fee Agreement Fee Basic Service for Initial (23) Carnems- $350.00 per Year 3 camera $10,400.00 Basic Service for Initial (23) Cameras $500.00 per Year 4 camera $10,825.00 Basic Service for Initial (23) Carneras $500.00 per Yeor 5 camera 11,25{}.00 Payment of the Service Fee is due thirty (30) days prior to the renewal of the then -current Service Perind. All Service Fees are exclusive of any sales, use, value-added or other federal, state or local taxes (excluding taxes based on Vigilant's net income) and Affiliate agrees to pay any such tax- B. Advanced Service Fee.Payrrtents. Vigilant Solutions will accept advanced Service Fee payments on a case by case basis. If Affiliate makes advanced Service Fee payments to Vigilant $O kMiwS Fmrp*4 LiCmw Agreement Fags 10 Vigilant Solutions, advanced payments to Vigilant Solutions will be applied in full to each subsequent Service Periods Service Fees until the balance of the credits is reduced to a zero balancee, System based advanced credits shall be applied to subsequent Service Fees in the amount that entitles Affiliate continued operation of the designated camera unit systems for the following Service Period until the credits are reduced to a zero balance. C. Price Adjustment. Vigilant has the right to increase or decrease the annual Service Fee from the then existing Service Period to a subsequent Service Period; provided, however, that in no event will a Service Fee be increased by more than the greater of (i) 5% of the prior Service Period'S Service Fees, and (ii) the published rate of inflation in tine United States for the prior year then ended. If Vigilant intends to adjust the Service Fee for a subsequent Service Period, it must give Affiliate notice of the proposed increase on or before the date that Vigilant invoices Affiliate for the upcoming Service Period; otherwise, the proposed adjustment to the Service Fee is null and void. D. Additional Camera Licensa Kars. Additional camera license keys may be added during any renewal terms) in an amount not to exceed Five Hundred Dollars (S500.00) per camera Or at any lower per camera cost provided to any other client of Vigilant for the same or similar services, whichever amount is lower. XIV. Indemnification, Vigilant shall indemnify, defend and hold harmless Affiliate, its officers, agents, directors, and employees, from any and all claims, haMitics, damages, losses, and costs, including, but not limited to reasonable attorney's fees and costs, to the extent caused, or alleged to have been caused, by the negligence, recklessness or wrongful misconduct of Vigilant and/or persons employed ar utilized by Vigilant in the performance of any work in connection with this Agreement. This indemnification shall survive the term of this Agreement. In the event that any action or proceeding is brought against Affiliate by reason of any such claim or demand to the extent caused, or alleged to have been caused, by the negligence, recklessness or wrongful misconduct of Vigilant and/or persons employed or utilized by Vigilant in the performance of any work in connection with this Agreement, Vigilant shall, upon written notice from Affiliate, resist and defend such action or proceeding by counsel satisfactory to Affiliate. The indemnification provided above shall obligate Vigilant to defend at its own expense to and through appellate, supplemental or bankruptcy proceeding, or to provide for such defense, at Affiliate's option, anyand all claims ofhability and all suits and actions of every name and description covered by this Section, which may be brought against Affiliate whether performed by Vigilant, or persons enployed or utilized by Vigilant, with the exception of any claims alleging incidental, special, consequential damages including damages for loss of use, data, Virfilut SoMans FA(cptit4 LimmisrAnceinna !"aec I t or profit, arising out or connected with the use of the software products described in this Agreement, as noted ih Section XVIII, subparagraph A, below. This indemnity will survive the cancellation or expiration of this Agreement. This indemnity will be interpreted under and construed to conform to the laws of the State of Florida. Vigilant shall require all sub-contractor(s) performing services under this Agreement indemnify, defend and hold harmless Affiliate to the extent caused by, or alleged to have been caused by, the negligence, revklessness or wrongful misconduct of the subcontractor and/or persons employed or utilized by subcontractor in the performance of any services under this Agreement. XV. insurance. V igilant Shall, at its sole cost and expense, during the period of any services being performed under this Agreement, procure and maintain the following minimum insurance coverages to protect Affiliatc and Vigilant against all loss, claims, damage and liabilities caused by Vigilant, its agents, contractors or employees, as more particularly set forth below: (a) Commercial General liability insurance with limits of One Million Dollars ($1,DOO,000) combined single limit occurrence. Coverage must be afforded on a form no more restrictive than the latest edition of the Comprehensive General Liability Policy, without restrictive endorsements, as filed by the Insurance Services Office, and must include. ■ Premises and/or operations. ■ Independent Contractors. ■ Broad Form Property Damage, ■ Broad Form Contractual Coverage applicable to this specific Agreement. ■ Personal Injury Coverage with Employee and Contractual Exclusions removed with minimum limits of coverage equal to those required for Bodily injury Liability and Property Damage Liability. ■ Affiliate is to be named as an additional insured with respect to liability arising out of operations performed for Affiliate by or on 4 igilalrt Sahuians Enttypyim LLMI.W AgrxrMnMv N#q 12 behalf of Vigilant or the acts or omissions of Vigilant in connection with such operation- (b) Workers' Compensation insurance to apply fqr all employees in compliance with the Workers Compensation Law of the State of Florida and all applicable federal laws. (c) Business Automobile Liability Insurance with minimum limits of One Million Dollars ($1,000,000.00) per occurrence combined single limit for Bodily Injury Liability and Property Damage Liability. Coverage must be afforded on a form no more restrictive than the latest edition ofthe Business Automobile Liability Policy, without restrictive endorsements, as filed by the Insurance Services Office and must include, ■ Owned vehicles. ■ Hired and non -owned vehicles. i Employers' nun -ownership, Such policies of insurance shall not diminish Vigilant's indemnification obligations hereunder. The insurance policies shall be issued by such company, in such forms and with such limits of liability and deductibles as are acceptable to Affiliate and shall be endorsed to be primary over any insurance, which Affiliate may maintain. Before any work under this Agreement is performed, and at any time upon request, Vigilant shall furnish to Affiliate certificates of insurance evidencing the minimum required coverage and appropriately endorsed for contractual liability with Affiliate named as an additional insured. All policies shall contain a waiver of subrogation endorsement. All policies and certifi�cates shall be in forms and issued by insurance companies acceptable to Affiliate, All insurance policies and oertificam of insurance shall provide that the policies may not be canceled or altered without thirty (30) calendar days prior written notice to Affiliate, XVL Public Records. Vigilant shall be required to comply with the following requirements under Florida's Public Records Law: i. Vigilant shall keep and maintain public records required by the City to perform the services described herein, ii. Upon request from the City, Vigilant shall provide the City with a copy of the requested records or allow the records to be inspected or copied within a reasonable Vigilamt Saltuigos Eni ip65v t.jSvh154 ilea mnl Pop 13 time at a oast that does not exceed the cost provided by Chapter 119, Florida Statutes, or as otherwise provided by law_ iii. Vigilant shall ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if Vigilant does not transfer the records to the City. iv. Vigilant shall, upon complexion of the contract, transfer, at no cost, to the City all public records in possession of Vigilant or keep and maintain public records required by the City to perform the seMice, If Vigilant transfers all public records to the City upon completion of the contract, Vigilant shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements_ If Vigilant keeps and maintains public records upon completion of the contract, Vigilant shall meet all applicable requirements for retaining public records. All records stored electronically must be provided by Vigilant to the City, upon request from the City, in a fonnat that is compatible with the information technology systems of the City. IF VIGILANT HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO VIGILANT'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CITY'S CUSTODIAN OF PUBLIC RECORDS AT (305) 792-1703, CityClerk@sib0.net,18070 Collins Avenue, 41a Floor, Sunny Isles Beach, Florida 33160. XVII. Prohibition Against Contracting with Scrutinized Companies. Pursuant to Florida Statutes Section 217.4725, contracting with any entity that is listed on the Scrutinized Companies that Boycott Israel List or that is engaged in the boycott of Israel is prohibited. Contractors must certify that the company is not participating in a boycott of Israel. Any contract for goods or services of One Million Dollars (S 1,00D,000) or more shall be terminated at the City's option if it is discovered that the entity submitted false documents of certification, is listed on the Scrutinized Companies with Activities.in Sudan List, the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or has been engaged in business operations in Cuba or Syria after July 1, 2018. Any contract entered into or renewed after July 1, 2018 shall be terminated at the City's option if the company is listed on the Serutini2ed Companies that Boycott Israel List or engaged in the boycott of Israel. Contractors must submit the certification that is attached to this agreement as Attachment "B". Submitting a false certification shall be deemed a material breach of coattact. The City shall provide notice, in writing, to the Contractor of the City's determination concerning Vigihol Sahltio" Ewcq ik Liixnsr Agreement Page 14 the false certification The Contractor shall have ninety (90) days following receipt of the notice to respond in writing and demonstrate that the determination was in error. If the Contractor does not demonstrate that the City's determination of false certification was made in error, then the City shall have the right to terminate the contract and seem civil remedies pursuant to Florida Statute Section 215.4725. XVYli. mistellaneous. A. Limitation of Liability. IN NO EVENT SHALL VIGILANT SOLUTIONS BE LIABLE FOR ANY INDU EOT, INCIDENTAL,, SPECIAL, CONSEQUENTIAL DAMAGES INCLUDING DAMAGES FOR LOSS OF USE, DATA OR PROFIT, ARTSIAIG OUT OF OR CONNECTED WTI'I-I THE USE OF THE SOFTWARE PRODUCTS, WHET14E.R BASED ON CONTRACT, TORT, NEGLIGENCE, STRICT LIABILITY OR OTHERWISE, EVEN IF VIGILANT SOLUTIONS HAS BEEN ADVISED OF THE POSSIBILITY OF DAMAGES. IN NO EVENT WILL VIGILANT SOLUTIONS' LTABILTTY ARISING OUT OF OR. RELATED TO USE OF THE SOFTWARE PRODUCTS EXCEED THE FEES PAID BY AFFILIATE TO VIGILANT SOLUTIONS FOR THE SOFTWARE PRODUCTS LICENSED UNDER THIS Imes t"71I4ti`it� B, Vigilant acknowledges that the Florida Doctrine of Sovereign Immunity bars all claims by Vigilant against the City other than claims arising out of this Agreement. Specifically, Vigilant acknowledges that it cannot and will not assert any claims precluded by Florida Statutes 768.28 against the City, unless the claim is based upon a breach by the City of this Agreement. Vigilant acknowledges that this Agreement in no way estnps or affects the City's exercise of its regulatory authority. In addition, the City retains the full extent of its sovereign immunity in relation to the exercise of it regulatory authority. Vigilant acknowledges that it has no right and will not make claim based upon any of the following to the extent not permissible by law; a. Claims based upon any alleged breach by the City of implied warrarities or representation not specifically set forth in this Agreement, as the parties stipulate that there are no such implied warranties or representations of the City. All obligations of the City are only as set forth in this Agreement; b. Claims based upon negligence or any tort arising out of this Agreement; c. Claims upon alleged acts or inaction by the City, its Commissioners, attorneys, administrators, consultants, agents, or any City employee; d_ Claims based upon an alleged waiver of any of the terms of this Agreement unless such waiver is in writing and signed by an authorized representative for the City and Vigilant Vigiletil S{d[Nians Emulpsis: Liawus AptummE Pup 13 C. Confidentiality. Affiliate acknowledges that Software Products contain valuable and proprietary information of Vigilant Solutions and Affiliate will not disassemble, decompile or reverse engineer any Software Products to gain access to confidential information of Vigilant Solutions. D. Assi ent_ Neither Vigilant Solutions nor Affiliate is permitted to assign this Agreement without the prior written consent of the other party. Any attempted assignment without written consent is void. E. Amendment. No amendment or modification of this Agreement shall be effective unless in writing and signed by authorized representatives of the parties, F. Governing Law Venue and Att rn It is agreed that this Agreement shall be governed by, construed and enforced in accordance with the laws ofthe State ofFlorida, without regard to its conflicts of law. Venue for any legal proceeding shall be in Miami Dade County, Florida_ In the event it becomes necessary for either party to file a lawsuit to enforce any term or provision under this Agreement, the prevailing party shall be entitled to recover from the non - prevailing party its costs and reasonable attorney's fees at the pretrial, trial and appellate levels Cr, Cam lete Astreement. This Agreement constitutes the final and complete agreement between the parties with respect to the subj ect matter hereof, and supersedes any prior or contemporaneous agreements, written or oral, with respect to such subject matter. H. Relationshiu_ The relationship created hereby is that of contractor and customer and of licensor and Affiliate. Nothing herein shall be construed to create a partnership, joint venture, or agency relationship between the parties hereto. Neither party shall have any authority to enter into agreements of any kind on behalf of the other and shall have no power Or authority to bind or obligate the other in any manner to any third party. The employees or agents of one party shall not be deemed or construed to be the employees or agents of the other party for any purpose whatsoever. Each party hereto represents that it is acting on its own behalf and is not acting as an agent for or on behalf of any third party. I. No Rights in Third Parties. This agreement is entered into for the sole benefit of Vigilant Solutions and Affiliate and their permitted successors, executors, representatives, administrators and assigns. Nothing in this Agreement shall be construed as giving any benefits, rights, remedies or claims to any other person, firm, corporation or after entity, including, without limitation, the general public or any member thereof, or to authorize anyone not a party to this Agreement to maintain a suit for personal injuries, property damage, or any other relief in lava or equity in connection with this Agreement. ViR&ITH Sdudans &I rpriss! UOLW Agshlinoir rage 16 J. Construction. The headings used in this Agreement are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content or intent of this Agreement. Any term referencing time, days or period for performance shall be deemed calendar days and not business days, unless otherwise expressly provided herein_ K Severabili . If any provision of this Agreement shall for any reason be held to be invalid, illegal, unenforceable, or in conflict with any law of federal, state, or local government .hawing jurisdiction over this Agreement, such provision shall be construed so as to make it enforceable to the greatest extent permitted, such provision shall remain in effect to the greatest exrent permitted and the remaining provisions of this Agreement shall remain in full force and effect. L. Federal Govemment, Any use, copy or disclosure of Software Products by the U.S, Govemment is subject to restrictions as set forth in this Agreement and as provided by DFARS 227.7202-t(a) and 227.7202-3(a) (1995), DFARS 252.227-7013(c)(1)(ii) (Oct 1989), FAR 1 2.212(a)(1995), FAR 52.227-19, or FAR 52.227 (ALT 111), as applicable. M. Right to Audit. Affiliate, upon thirty (30) days advance written request to Vigilant Solutions, shall have the right to investigate, examine, and audit any and all necessary non- financial books, papers; documents, records and personnel that pertain to this Agreement. N Notices; Authorized Representatives; Technical Support Agents. All notices, requests, demands, or other communications required or permitted to be, given hereunder must be in writing and must be addressed to the parties at their respective ,addresses set forth below and shall he deemed to have been duly given when (a) delivered in person; (b) sent by facsimile transmission indicating receipt at the facsimile number where sent; (c) one (1 ) business day after being deposited with a reputable ovemight air courier service; or (d) thrice (3) business days after being deposited with the United States Postal Service, for delivery by certified or registered mail, postage pre -paid and return receipt requested, All notices and communications regarding default or termination of this Agreement shall be delivered by hand or sent by certified mail, postage pre- paid and return receipt requested_ Either party may from time to time change the notice address set forth below by delivering thirty (30) days advance notice to the other party in accordance with this section setting forth the new address and the date an which it will become effective. VigiMw $040m EmapNs4 Liomw Agrmnntt P14.gr 17 If to AflIliete; Christopher J. Russo With a copy to - City Manager Hans Clttinot City of Sunny Isles Beach City Attorney 18070 Collins Avenue, 4`h Floor City of Sunny Isles Beach Sunny Isles Beach, Florida 33160 18070 Collins Avenue, O Floor Tel: (305) 792-1776 Sunny Isles Beach, Florida 33160 Tel: (305) 792-1766 If to Vigilant: Vigilant Solutions, LLC Attn: Sales Administration 1152 Stealth Street Liverrnore, CA 94551 P. Authorized Representatives; Technical Support Agents, Affiliate's Authorized Representatives and its Technical Support Agents are set forth below (Last Page), Affiliate's Authorized Representative is responsible for administering this Agreement and Affiliate's Technical Support Agents are responsible for administering the Software Products and acting as Affiliate's Software products support contact. Either party may from time to time change its Authorized Representative and Affiliate may from time to time cWge its Technical Support Agents, in each cases by delivering thirty (30) bays advance notice to the other party in accardancc with the notice provisions of this Agreement. Vigllsiut Wut*4 Ergdrpriso t.igemsmAgrr mint Page 19 Enterprise Service Agreement Cant.QCt Information Warksheet Please complete the following contact information for your Vigilant Solutions Enterprise Ucenw pr°Sram- Enterprise License Agreement Haider Company f Agency blame: Company / Agency Type: Address: Primary Contact Name: Title: Fhotre: Email: Supervisor Information Name,: Title: phone: Email: Financial Contact (Accounts Payable) Marne: Title: Phone: Email: Technical Support Contact # 1 Dame: Title: Phone: Email: Tech nica] Support Contact # 2 Name: Title: Phone: Email: For questions or concerns, please contact Vigilant Solutions' sales team_ sales te vigilantsolutions_coin 1-925-398-2079 Viviano SWittions Enlppriw Ui OUC ,A Mciftnt Pact 19 IN WITNESS WHEREOF, the patties hereto have executed this Agreement can the day and year first written above. WITNESS. innaature ! t Y i —F er 71r+-vim Print Name ATTEST CMC, City Clerk r t t lx mri'll_ � `'f VIGILANT SOLUTIONS, LLC ri. BY, _ Neil T. Schlisserman CITY OF SUNNY ISLES BEACH BY: Christ her rRiAso, City Manager APPROVED AS TO FORM AND LEGAL SUFFICIENCY BY: Ottinot, City A Vigila,kt Wmions Edoeprisd Lica{G[14^_romem Nc 20 � / ■ ATTACHMENT"A" 00000 m g aq � ca cr ( K 00000 � 40� 611� -CA 4n�w CL g � E � CD v-06 e PM16 4bq m m � � § Cc A k k � 2, Oo2o � 4do fA9 g � � ] � PJ 2 0 2 2 2292A IQ* � OF g � ■ � � � � maw � � (",ONTRi[. rOR AUNTY-BOYCOTTCERTY`ICA'ITON 0/--'/ r, QAre,,,4b6ffaf— 6" L,4,� Prinf NMO Company Name cerMles ft �j r :— does not Comfy Naas i. Pstticipate in a boycott ofIsraeIy and 2. fs mt on the Scrutinized Cmupenies that DoycotlEvW Wt wd 3. Is not on the Scrutiniod Companies with Activi6s in Sudan List; and 4. Is not an the Scrutinized Cvmpa ies with Acdvbs in to Iran PoUdeum &ergy SwAvr Lisq and S . Hu not eagdaged in businoss open finis in Cuba c Syrie. ATFACHWENT mEr 1o# % ,NW y +kaf 4 A-_ I CONTRACTOR ANTI -BOYCOTT CERTIFICATION r 3�•��v*' .p [PURSUANT TO FLORIDA STATUTE § 287.1351 I, Bill Quinlan , on behalf of -YAlilant Solutions, LLC Print Nance Company Name certifies that Vigilant SoluVans, LLC does not; Company Dame 1. Participate in a 'boycott of Israel; and 2. Is not can the Scrutinized Companies that Boycott Israel list; and 3. Is not on the Scrutinized Companies with Activities in Sudan List; and 4. Is not on the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List; and 5. Has not engaged in business operations in Cube or Syria. Signature Visa President Sales Operations Title 11-30-202D Date Attachment "B"