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Home My WebLink AboutReso 2020-3138RESOLUTION NO. 2020 - 313S A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, APPROVING A THIRD AMENDMENT THE AGREEMENT WITH PERKINS+WILL FOR PROFESSIONAL ARCHITECTURAL SERVICES FOR GOVERNMENT CENTER AND GATEWAY PARK INTERNAL SPACE BUILD -OUT, IN AN AMOUNT NOT TO EXCEED FIFTEEN THOUSAND DOLLARS ($15,000.00); AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO EFFECTUATE THE TERMS OF THIS RESOLUTION; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, on March 15th, 2018 via Resolution No. 2018-2800, the City Commission of the City of Sunny Isles Beach ("City") approved an Agreement with Perkins+Will ("Contractor") for Professional Architectural Services relating to the interior remodeling of the City Government Center lobby and the Gateway Park buildout ("Agreement"), in an amount not to exceed $400,000.00, although the total contract price as reflected in the Agreement was $412,963.00; and WHEREAS, thereafter, the City Manager proposed a First Amendment to the Agreement, which amended the scope of services to eliminate the interior remodeling for the City Government Center lobby, while expanding the scope of services related to the Gateway Park Build -Out, and increasing the total not to exceed compensation amount to $450,000.00; and WHEREAS, on February 20, 2020, via Resolution 2020-3045, the City Commission approved the above referenced First Amendment to the Agreement in the requested amount of $450,000.00, however, the Resolution only provided for an increased spending authority of $40,000.00, when in fact, $50,000.00 would be required to satisfy the approved amended Agreement amount because Resolution No. 2018-2800 only authorized payment of up to $400,000.00; and WHEREAS, as a result of the above discrepancy, approval and ratification of an additional $10,000.00 in spending authority for the Agreement with the Contractor is necessitated; and WHEREAS, on September 17th, 2020 via Resolution No. 2020-3114, the City also approved a Second Amendment to the Agreement to increase the compensation to the Contractor by $10,000.00, to cover extended construction services as well as anticipated allowable and approved reimbursements as provided for in the Agreement, thereby bringing the total contract amount not to exceed $460,000.00; and WHEREAS, the staff has requested that the Contractor provide two (2) new sets of Fire Alarm plans to include additional devices requested by Miami -Dade Fire Department, which is required for permit revision ("Additional Services"); and WHEREAS, the City Commission now wishes to approve a Third Amendment to the Agreement with Perkins+Will for Professional Architectural Services for Gateway Park Internal Space Build -Out, in an amount not to exceed Fifteen Thousand Dollars ($15,000.00), attached R2020 3rd Amend To Agmt W Perkins Will For Gateway Park Page 1 of 2 hereto as Exhibit "A", thereby bringing the total contract amount not to exceed Four Hundred Seventy -Five Thousand Dollars ($475,000.00). NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS: Section 1. Approval of Third Amendment. The City Commission hereby approves a Third Amendment to the Agreement with Perkins+Will Professional Architectural Services For Gateway Park Internal Space Build -Out, in an amount not to exceed Fifteen Thousand Dollars ($15,000.00), attached hereto as Exhibit "A", thereby bringing the total contract amount not to exceed Four Hundred Seventy -Five Thousand Dollars ($475,000.00). Section 2. Authorization of Mayor. The Mayor is hereby authorized to execute said Amendment. Section 3. Authorization of City Manager. The City Manager is hereby authorized to do all things necessary to effectuate this Resolution. Section 4. Effective Date. This Resolution will become effective upon adoption. 5 F ATTIS,T, PASSED AND ADOPTED this 19th day of Aovemher 2020. , CMC, City Clerk APPROVED AS TO FORM AEG UFFICIENCY dward A. Dion, City Attorney George H. Scholl, Moved by: VXur mods- sv,5+0, d Second by: �ON1Vl/lISS1p�IVQ— �t1Se - Vote: Mayor Scholl Vice Mayor Svechin Commissioner Goldman Commissioner Lama Commissioner Viscarra () (No) (Yes) (No) (Yes) (No) ,v7'- (Yes) (No) (Yes) (No) R2020 3rd Amend To Agmt W Perkins Will For Gateway Park Page 2 of 2 City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach, Florida 33160 • � � 9F C9' F Lo 'BOO S4 (305) 949 3113 Fax Hall Ty Oi uN Al MEMORANDUM TO: The Honorable Mayor and City Commission VIA: Christopher J. Russo, City Manager FROM: Richard Labinsky, P.E., City Engineer DATE: 11 /19/2020 Resolution Approving a Third Amendment to the RE: Agreement with Perkins & Will for the Gateway Park Center. RECOMMENDATION: Staff is recommending the City Commission approve the attached Resolution. The City of Sunny Isles Beach is in need of Perkins & Will to provide additional services because the original contract is changed as follows: Upgrading of the garage fire alarm system for all 4 floors as required by the Miami -Dade Fire Department during inspection for the Temporary Certificate of Occupancy for the building. The additional scope of services will provide new Fire Alarm plans, bring the building up to current Fire Alarm code and add devices requested by Miami -Dade Fire. This additional scope of services will also include (2) signed and sealed Fire Alarm set of drawings that will be submitted to Miami -Dade Fire Department as a permit revision. The additional scope of services is in the amount of $4,800.00 Staff is also requesting an additional $10,200.00 to reconcile the reimbursable expenses for the project and to allow for a contingency for the upcoming work. The total cost of these additional services is in an amount not to exceed $15,000.00 FUNDING SOURCE: Funds have been appropriated in account no. 300-6-5720-465005- 15001. ATTACHMENTS: Description Resolution 3rd Amendment Item Number: 10.G. THIRD AMENDMENT TO THE AGREEMENT BETWEEN THE CITY OF SUNNY ISLES BEACH AND PERKINS & WILL ARCHITECTS INC CONTRACT NO.6009-062-01 This Third Amendment to the Agreement between the CITY OF SUNNY ISLES BEACH ("City" nd P CIN&& WILL ARCHITECTS, INC. ("Architect"), executed this day of _ .20 is made a part of the original Agreement between the parties dated May 21, 2018, Contract No. 6009-062, as amended (the "Agreement"), and the City and the Architect hereby agree to amend the Agreement as follows: 1. ADDITIONAL SERVICES. Pursuant to Section 1.3 of the Agreement, the parties hereby wish to amend Article 3 of the Agreement ("Architect's Basic Services") to include that the Architect shall provide new Fire Alar n plans, bringing the building up to current Fire Alarm Codes and add devices requested by Miami -Dade Fire Department, and providing (2) signed and sealed Fire Alann sets of drawings that will be submitted to Miami -Dade Fire Department as a permit revision, all as more particularly described in Attachment "A," which is attached hereto and incorporated herein by reference ("Additional Services"). 2. ADDITIONAL COMPENSATION. Article 2, Section 2.1 of the Agreement, providing for compensation for the Gateway Park Build -Out, is hereby amended to add additional compensation in an amount not to exceed Four Thousand Eight Hundred Dollars ($4,800.00) for the Additional Services, and additional compensation in an amount not to exceed Ten Thousand Two Hundred Dollars ($10,200.00) for allowable and approved Reimbursements as provided by Article 2, Section 2.3, and Article 8 of the Agreement. This Third Amendment thereby brings the total compensation for the Gateway Park Build -Out to Four Hundred Seventy -Five Thousand Dollars ($475,000.00). Article 2, Section 2.4 of the Agreement is hereby amended to reflect a revised total contract amount not to exceed to Four Hundred Seventy -Five Thousand Dollars ($475,000.00). 3. PAYMENTS. Article 9, Section 9.1, subsection A of the Agreement, entitled "Gateway Park Build Out" is hereby amended to reflect the total compensation of Four Hundred Seventy - Five Thousand Dollars ($475,000.00). 4. OTHER PROVISIONS REMAIN IN EFFECT. Except as specifically modified herein, all terms and conditions of the Agreement shall remain in full force and effect. 5. CONFLI.CTING PROVISIONS. The terms, statements, requirements, or provisions contained in this Third Amendment shall prevail and be given superior effect and priority over any conflicting or inconsistent terms, statements, requirements or provisions contained in any other document or attachment, including but not limited to Attachments "A". IN WITNESS WHEREOF, the parties have executed this Third Amendment to the Agreement as of the date referenced above. [SIGNATURE PAGE TO FOLLOW) WITNESS: Signatu e Betancour, City Clerk PERK & WILL ARCHITECTS, INC CITY OF I APPROVED AS TO FORM AND LEGAL SUFFICIENCY By: AQ�• Edward A. Dion, City Attorney Page 2 of 3 Attachment "A" Page 3 of 3 P E R K I N S + W i L L Additional Services Authorization Additional Service Number 4 Project Name: 1SIB Gateway Park Project Number: Authorization is Requested: �% To Proceed with Additional Services or Change in Services To incur Additional Reimbursable Expenses Reimbursable Expenses As Follows: 10,28.2020 5 5 810507 I. Sc De of Services a. lPerkins+Will, Inc, agrees to proceed with Engineering fee for Fire Alarm Added Devices. The scope of work is to provide new Fire Alarm plans, brinizthe building up to current Fire Alarm code and add devices requested by Miami Dade Fire, 2. Scope of Services Not Included a. Any n work other than the scope, noted above. 3. Deliverables The scope includes (2) Signed and Sealed Fire Alarm set of drawings that will he submitted to Miami Dade Fire Department as a permit �b. revision. 4. Reimbursable Reimbursable expenses are in addition to compensation for the scope of services described above and include expenses Incurred by P+W related to the Project, as identified below. a. Transportation in Connection with this Project. b. Reproductions. Plots. Postage, Handling and Delivery of Instruments of Service, Courier, FEDEX, etc... The compensation for reimbursable expenses shall be computed as a multiplier of (1.0) times the expense incurred by P+W. S. Compensation Architectural Labor Items a Name Hours BR+A Thornton Tornasetti 10% PW Arch. Coordination Fee Total: S ,MEP, FP Consultant Expense Structural/ MEP/FP Lighting Other. Total Consultant Expense TOTAL ADDITIONAL SERVICES REQUEST APPROVED BY: Perkins+Wlll, Inc. X *--- Lawrence Kline Managing Director, Principal 400.OD Rate Subtotal $4 000 NIA 0 NIA $400 INIA $0 NIA $0 NIA $0 NIA 0 N/A NIA $4,800 APPROVED BY: City of Sunny Isles Beech By: X Richard Labinsky Date: 28-Oct-20 Date: