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Home My WebLink AboutReso 2020-3147RESOLUTION NO. 2020 -� A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, APPROVING A SIXTH AMENDMENT TO THE AGREEMENT WITH PERKINS+WILL ARCHITECTS, INC. FOR ARCHITECTURAL DESIGN SERVICES FOR THE PEDESTRIAN OVERPASS BRIDGE AT 18080 COLLINS AVENUE, IN AN AMOUNT NOT TO EXCEED FIFTEEN THOUSAND SEVEN HUNDRED EIGHTY- TWO DOLLARS ($15,782.00), ATTACHED HERETO AS EXHIBIT "A"; AUTHORIZING THE MAYOR TO EXECUTE SAID AMENDMENT; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO EFFECTUATE THIS RESOLUTION; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, on April 30, 3015 the City issued Request for Qualifications No. 15-04-01 for Architectural Design Services for a New Facility at 18080 Collins Avenue, of which eight (8) responses were received; and WHEREAS, on September 17, 2017 via Resolution No. 2015-2459 the City Commission ratified an agreement with Perkins+Will Architects, Inc. to provide Architectural Design Services for the Government Annex Building at 18080 Collins Avenue ("Agreement"), in an amount not to exceed $2,222,000.00; and WHEREAS, on December 17, 2015 via Resolution No. 2015-2504, the City Commission approved a First Amendment to the Agreement to include interior design and consultant design fees for the 250-seat Community Theater integrated within the design of the Government Annex Building, in an amount not to exceed $229,300.00; and WHEREAS, on April 19, 2018 via Resolution No. 2018-2812, the City Commission approved a Second Amendment to the Agreement to include the design of a pedestrian overpass bridge integrated within the design of the Government Annex Building, in an amount not to exceed $370,000.00; and WHEREAS, on October 17th, 2019 via Resolution No. 2019-3002, the City Commission approved a Third Amendment to the Agreement to include coordination with the Florida Department of Transportation ("FDOT") and other regulatory agencies having jurisdiction over Collins Avenue relating to the pedestrian overpass bridge, in an amount not to exceed $50,000.00; and WHEREAS, on February 20, 2020 via Resolution No. 2020-3044, the City Commission approved a Fourth Amendment to the Agreement to include coordination with FDOT civil engineering and architecture, cost estimate and formatting relating to schematic designs, and wind modeling, in an amount not to exceed $183,850.00, bringing the total contract amount not to exceed $3,055,150.00; and WHEREAS, on July 16th, 2020 via Resolution No. 2020-3083, the City Commission approved a Fifth Amendment to the Agreement to provide structural analysis and supporting documentation for Construction Sequence Engineering, as requested by FDOT, provide the precast concrete attachment details as part of the construction documents, engage GFRC manufacture, Building Blocks, for design assist to develop the basis of design for the precast panel attachment details and performance specifications, and to provide design assist to further define the GFRC R2020 6th Amend to Perkins and Will for Gov Ctr Annex Page 1 of 3 design to optimize fabrication, constructability and cost efficiencies, as requested by FDOT, in an amount not to exceed $99,900.00, bringing the total contract amount not to exceed $3, 155,050.00; and WHEREAS, the City Commission now wishes to approve a Sixth Amendment to the Agreement with Perkins+Will Architects, Inc. for the development of a Maintenance of Traffic plan, as required by FDOT, in an amount not to exceed Fifteen Thousand Seven Hundred Eighty - Two Dollars ($15,782.00), bringing the total contract amount not to exceed Three Million One Hundred Seventy Thousand Eight Hundred Thirty -Two Dollars ($3,170,832.00), attached hereto as Exhibit "A". NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS: Section 1. Approval of Sixth Amendment. The City Commission hereby approves a Sixth Amendment to the Agreement with Perkins+Will Architects, Inc. for the development of a Maintenance of Traffic plan, as required by FDOT, in an amount not to exceed Fifteen Thousand Seven Hundred Eighty -Two Dollars ($15,782.00), bringing the total contract amount not to exceed Three Million One Hundred Seventy Thousand Eight Hundred Thirty -Two Dollars ($3,170,832.00), attached hereto as Exhibit "A". Section 2. Authorization of Mayor. The Mayor is hereby authorized to execute said Amendment. Section 3. Authorization of City Manager. The City Manager is hereby authorized to do all things necessary to effectuate this Resolution. Section 4. Effective Date. This resolution shall become effective upon adoption. PASSED AND ADOPTED this 17th day of H. Scholl, Mayor ATTEST: Maur cio Betancur, CMC, City Clerk R2020 6th Amend to Perkins and Will for Gov Ctr Annex Page 2 of 3 APPROVED AS TO FORM AND LEGAL SUF CY Edward A. Dion, City Attorney Moved b lCX1IV_IC 911fMill Seconded byap/_4/65/_PAE�� Vote: Mayor Scholl Vice Mayor Svechin Commissioner Goldman Commissioner Lama Commissioner Viscarra (Yes) (No) (Yes) (No) (Yes) (No) (Yes) (No) (Yes) (No) R2020 6th Amend to Perkins and Will for Gov Ctr Annex Page 3 of 3 qz �4,3NNY City of Sunny Isles Beach n 18070 Collins Avenue Sunny Isles Beach, Florida 33160 ;mow ?`•�yy?Y, '" �oPyc (305) 947-0606 City Hall FLOgF,aS o. W (305)949-3113 Fax MEMORANDUM TO: .The Honorable Mayor and City Commission VIA: Christopher J. Russo, City Manager FROM: Richard Labinsky, P.E., City Engineer DATE: 12/17/2020 RE: Resolution Approving a Sixth Amendment to the Perkins & Will Architects, Inc. Agreement RECOMMENDATION: Staff is recommending the City Commission approve the attached Resolution. REASONS: The City of Sunny Isles Beach wishes to approve a Sixth Amendment to the Agreement with Perkins & Will Architects, Inc. for architectural design services for the pedestrian overpass bridge located at 18080 Collins Avenue. Based on the feedback from both Florida Department of Transportation ('FDOT') and Peer Review Engineer, a 'Maintenance of Traffic Plan' must be developed prior to selection of contractor. Therefore, additional services, pursuant to Section 1.3 of the Agreement, Staff wishes amend Article 3 of the Agreement ('Architect's Basic Services') to include the development of a Maintenance and protection of Traffic Plans ("MOT") as requested by FDOT. The total amount of this amendment is not to exceed $15,782.00. FUNDING SOURCE: Account No. 300-5-5410-465005-80005 Description Resolution 6th Amendment Item Number: 10.C. SIXTH AMENDMENT TO THE AGREEMENT BETWEEN THE CITY OF SUNNY ISLES BEACH AND PERKINS & WILL ARCHITECTS, INC. CONTRACT NO. C1415-087 This Sixth Amendment to the Agreement between the CITY OF SUNNY ISLES BEACH ("Ci ") anjPELZKjNS & WILL ARCHITECTS, INC. ("Architect"), executed tliis day of 2020 is made a part of the original Agreement between the parties dated August 21, 2015, as amended, Contract No. C1415-087 (the "Agreement"), and the City and the Architect hereby agree to amend the Agreement as follows: 1. ADDITIONAL SERVICES. Pursuant to Section 1.3 of the Agreement, the City hereby wishes to amend Article 3 of the Agreement ("Architect's Basic Services") to include the development of a Maintenance and Protection of Traffic Plans ("MOT") as requested by FDOT; all as more particularly described in composite Exhibit "A", which is attached hereto and incorporated herein by reference. 2. ADDITIONAL COMPENSATION. Article 2 of the Agreement is hereby amended to include additional compensation for the Additional Services in an amount not to exceed Fifteen Thousand Seven Hundred Eighty -Two Dollars ($15,782.00), bringing the total contract amount not to exceed Three Million One Hundred Seventy Thousand Eight Hundred Thirty -Two Dollars ($3,170,832.00). 3. OTHER PROVISIONS REMAIN IN EFFECT. Except as specifically modified herein, all terms and conditions of the Agreement, as amended, shall remain in full force and effect. 4. CONFLICTING PROVISIONS. The terms, requirements, and provisions contained in this Sixth Amendment shall prevail and be given superior effect and priority over any conflicting or inconsistent term, statement, requirement, or provision contained in any other document or attachment, including but not limited to the Agreement. IN WITNESS WHEREOF, the parties have executed this Sixth Amendment to the Agreement as of the date referenced above. WITNESS: tilff Signa ®��g Print Name ARCHITECTS, INC. A' CITY QVSUNNY ISLES BEACH By. Mauric o Betanc cur, City Clerk George YH. 'S4i-oll, Mayor APPROVED AS TO FORM AND LEGAL SUFFICIENCY By: Edward A. Dion, City Attorney Exhibit "A" Perkins&Will Additional Service Request Request # ASR-10 Project Name: Sunny Isles Beach Pedestrian Bridge Date Prepared: Thursday, January 16, 2020 Project Number: 810504.001 Client: City of Sunny Isles Beach 18070 Collins Avenue 4th Floor Sunny Isles Beach, FL 33160 Prepared By: Jose Sofill Attention: Richard Labinsky Contract Summary This Additional Service complies with all terms and conditions found in the Prime Agreement entered into between Perkins+Will and City of Sunny Isles Beach Dated: 4/16/2018 Description of Work Based on feedback from both FDOT and Peer Review Engineer a Maintenance of Traffic Plan must be developed prior to selection of contractor. Please see detailed scope outlined by Thornton Tomasetti on the attached ASR. Details Fee Subtotals MOT Plan Thornton Tomasetti $ 13,990.00 $ 13,990.00 Principal- 2 hours x $335 = $670.00 Project Engineer- 40 hours x $225 = $9,000.00 Engineer - 24 hours x $180 = $4,320.00 Perkins+Will $ 1,792.00 $ 1,792.00 Project Manager - 8 hours X $224/hour = $1,792 Comments Original Contract Fee: $ 370,000.00 Consultant's Signature Owner's Signature Fee for Additional Service: $ 1$,702.00 Date: November 13,2020 Date: Additional Service Request TO Lawrence Kline FROM James Quinn COMPANY Perkins + Will DATE November 12, 2020 RE ASR-004 PROJECT NO. K18051.00 FEE TYPE Timecard SUB/PHASE NO. MPT Plan CC Jose Bofill, Michelle Olender, Brad PROJECT Sunny Isles Beach Pedestrian Bridge Malmsten NAME ASR DESCRIPTION MPT Plan ASR BACKGROUND & SCOPE Based on preliminary feedback from both the FDOT and the peer review engineer related to FDOT expectations, we have concluded that the design team must develop the Maintenance and Protection of Traffic Plans (MPT) prior to selection of a contractor. Thornton Tomasetti, Inc. (TT) is pleased to submit this Additional Service Request (ASR) to provide expanded Engineering Services for Sunny Isles Beach pedestrian bridge (the project). We propose to complete the additional scope on a time and materials basis. We understand the scope of services to include: Single -Lane. Double -Lane and Total Roadway Closure The project crosses over Florida State Road Al (Collins Avenue) which is a major thoroughfare in southern Florida. It is our anticipation that the construction of the project will involve single -lane, double -lane and total closure of Al in order to facilitate construction. In close coordination with the sequencing drawings TT is producing, we anticipate the following lane closure drawings (working from left to right facing north): • SB left lane single -lane closure for support tower work adjacent to the west curb line and cladding of the bridge over the left lane. We anticipate this work during normal daytime hours. • SB center and right lane double -lane closures for temporary shoring tower work in the median and cladding of the bridge over the center and right lanes. We anticipate this work during nighttime hours. • SB right lane single -lane closure for ancillary work in the median. We anticipate this work during normal daytime hours. • NB left lane single -lane closure for ancillary work in the median. We anticipate this work during normal daytime hours. • NB left and center lane double -lane closures for temporary shoring tower work in the median and cladding of the bridge over the left and center lanes. We anticipate this work during nighttime hours. • NB right lane single -lane closure for support tower work adjacent to the east curb line and cladding of the bridge over the right lane. We anticipate this work during normal daytime hours. • Total closure of the NB and SB roadways for the delivery and installation of the precast structure. We anticipate this work during nighttime hours, along with a detour in place to utilize 178th Street, Atlantic Boulevard and 183rd Street. • Partial and total closure of the sidewalk for ancillary construction as needed. Pedestrian detour plans will be included. • Temporary closure of the crosswalk at 179th Street as needed to facilitate construction. Pedestrian detour plans will be included. 101 NE Third Avenue, Suite 1 170 1 FL 33301 T954.903.9300 i +nrnn i.ThorntonTurnasetti.ccm 1/3 ASR DESCRIPTION MPT Plan Lane closures will follow the guidelines expression in the Manual of Uniform Traffic Control Devices (MUTCD) and any FDOT requirements that may pertain. General Notes will accompany the drawings. EXCLUSION The ASR excludes any traffic study required to determine exact work hours for the contractor. We anticipate daytime hours for single -lane closure, and nighttime hours for double -lane and total closures. FEE ESTIMATE Hours Rate Amount Managing Principal 0 $335 $0 Senior Principal 0 $335 $0 Senior Vice President/Principal 2 $335 $670 Vice President/Assoc. Principal 0 $320 $0 Senior Associate 0 $270 $0 Associate 0 $255 $0 Senior Project Engineer 0 $235 $0 Project Engineer 40 $225 $9,000 Senior Engineer 0 $200 $0 Engineer 24 $180 $4,320 Sr. Building Information Modeler 0 $175 $0 Building Information Modeler 0 $175 $0 Senior CAD Modeler 0 $175 $0 CAD Modeler 0 $175 $0 Admin Support 0 $105 $0 TIMECARD LABOR ESTIMATE: $13,990.00 MISC LABOR ESTIMATE $0.00 Expenses Estimate $0.00 TOTAL BUDGET ESTIMATE $13,990.00 Schedule After receiving all documentation requested to complete the additional scope of works, we expect that deliverables associated with this additional service will be completed within: N/A - Additional scope to follow project schedule 101 NE Third Avenue, Suite 1 1701 FL 33301 T954.90:3.9300 1 w.ntiv.ThorntonTomasetti.com 2/3 _ ..__.._ _ ....._..._ _. ... _... .. _ .__ __._ ____._.. _ _.. ___.. _ _ ..._..._ ......... __.__...... ASR DESCRIPTION MPT Plan CONDITIONS This additional service is governed by all conditions of the basic contract unless specifically stated otherwise herein. ® We will begin work on this additional service once formal approval is received In consideration of the project schedule, we have begun work on this additional service and will advise client of status of expenditures on a regular basis. We will continue working in good faith without approval for a maximum period of 4 weeks APPROVAL APPROVED BY TITLE COMPANY Perkins + Will DATE 101 KE Third Avenue.. cite 1 170 1 : -W PI.: 33301 T954.903.9300 1 ,wAnv TnantonTomasetti.com 3/3