HomeMy WebLinkAboutReso 2021-3172RESOLUTION NO. 2021 - 3 I72
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
SUNNY ISLES BEACH, FLORIDA, RATIFYING THE ISSUANCE OF
PURCHASE ORDERS TO MWI CORPORATION, D/B/A MWI PUMPS,
TO PROVIDE REPAIR SERVICES TO THE GOLDEN SHORES
STORMWATER PUMP STATION, IN AN AMOUNT NOT TO EXCEED
SEVENTY-FIVE THOUSAND FOUR HUNDRED NINETY-FIVE
DOLLARS ($75,495.00); AUTHORIZING THE CITY MANAGER TO DO
ALL THINGS NECESSARY TO EFFECTUATE THIS RESOLUTION;
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, in 2020, the City experienced torrential downpours, causing severe
flooding in the Golden Shores neighborhood ("Golden Shores"); and
WHEREAS, the heavy rain caused an over exertion in the capacity of the water pumps
located in the Golden Shores Stormwater Pump Station ("Pump Station"); and
WHEREAS, city staff determined that the water pumps were in need of emergency
repairs ("Services") to ensure proper drainage of Golden Shores and its vicinity; and
WHEREAS, pursuant to section 62-13 (D) of the City's Code of Ordinances, the City
Manager determined that the risk of damage to private and public property, as well as to
infrastructure, that is caused by flooding, constitutes an emergency and necessitates immediate
action by the City, and therefore, does not permit adequate time to utilize the competitive
bidding process; and
WHEREAS, on or about November 2020, the City Manager instructed staff to conduct a
good faith review of available resources and negotiate a reasonable price with a qualified
contractor to provide the desired Services; and
WHEREAS, city staff determined that MWI Corporation, d/b/a MWI Pumps
("Contractor"), is qualified, willing, and able to perform the Services desired by the City; and
WHEREAS, on November 18, 2020, the City Manager authorized the issuance of a
Purchase Order to the Contractor to perform repair services of the large water pump, in an
amount not to exceed $48,000.00; and
WHEREAS, February 12, 2021, authorized the issuance of a second purchase order to
the Contractor, in an amount not to exceed in an amount not to exceed $27,495.00, for repair
services for the second, smaller water pump that was in need of emergency repairs; and
WHEREAS, the City Commission now wishes to ratify the issuance of purchase orders
to the Contractor to perform repair services to the Pump Station, in an amount not to exceed
Seventy -Five Thousand Four Hundred Ninety -Five Dollars ($75,495.00), attached hereto as
Exhibit "A".
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS:
R2021 Waive Bid Req & Issue PO To MWI Pumps For GS Pump Repairs Page 1 of 2
Section 1. Ratification of Issuance of Purchase Orders. The City Commission hereby ratifies
the issuance of purchase orders to MWI Corporation to perform repair services to the Golden
Shores Stormwater Pump Station, in an amount not to exceed Seventy -Five Thousand Four
Hundred Ninety -Five Dollars ($75,495.00), attached hereto as Exhibit "A".
Section 2. Authorization of City Manager. The City Manager is hereby authorized to do all
things necessary to effectuate this Resolution.
Section 3. Effective Date. This Resolution will become effective upon adoption.
PASSED AND ADOPTED this 18th day of bruary 2021.
George H. Scholl, Mayor
ATT T APPROVED AS TO FORM
AND LY.QAL SUFFICIENCY:
Mauri io Betan ur, CMC, City Clerk -Fdward A. Dion, City Attorney
Moved by: aM0%S0k0tjV- 1500441W Seconded by: C- s1/&"A)
Vote:
Mayor Scholl
✓ (Yes)
(No)
Vice Mayor Svechin
✓ (Yes)
(No)
Commissioner Goldman
(Yes)
(No)
Commissioner Lama
T (Yes)
(No)
Commissioner Viscarra
V (Yes)
(No)
R2021 Waive Bid Req & Issue PO To MWI Pumps For GS Pump Repairs Page 2 of 2
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MEMORANDUM
TO:
The Honorable Mayor and City Commission
VIA:
Christopher J. Russo, City Manager
FROM:
Susan Simpson, Assistant City Manager
DATE:
2/18/2021
Ratification of Expenses with MWI Pumps for the
RE: Golden Shores Stormwater Pump Repairs Over
$50,000.00
RECOMMENDATION:
This item is presented for your consideration.
REASONS:
The Golden Shores Stormwater Pump Station serves to provide
drainage to the Golden Shores neighborhood. In 2020, this area
experienced torrential downpours and severe flooding. Portable
pumps were purchased to assist while a pump station renovation
could be designed. Through this process, it was realized that the large
pump was in dire need of an overhaul that included a new motor
immediately and could not wait for the full renovation. To ensure
continuous stormwater drainage, a rental pump was installed and the
repair, including a new motor, commenced. The total cost of that
project was an amount not to exceed $48,000 and was approved
under emergency authority by the City Manager.
While the large pump was out for repair, a leak developed in the small
pump and was out of service. The small pump now required a major
repair in which a full rebuild is more cost effective, utilizing the solid
components and installing a new motor and other damaged parts. The
cost for the small pump rebuild will not exceed $27,495 including
removal and reinstallation.
These 2 projects combined total $75,495.00 with the same vendor,
MWI Pumps who is the original manufacturer of both pumps. To
provide continuous drainage service to this neighborhood, this work
needed to commence immediately and was approved under the City
Manager's emergency authority.
We now seek ratification of this expenditure that, combined, will
exceed $50,000.00.
ADDITIONAL INFORMATION:
These repairs, along with some other upgrades, are being performed
in lieu of the CIP project to completely rebuild the pump station at a
significant cost savings.
FUNDING SOURCE:
Funding is budgeted for and available in the Capital Improvement
Projects (CIP) budget account number 300-5-5390/450-5-5380-
465000-20004 titled Golden Shores Stormwater Pump Station.
ATTACHMENTS:
Description
Resolution
Item Number: 10.1.