HomeMy WebLinkAboutITB 21-03-02 Motor Coach Transportation Services
City of Sunny Isles Beach |Invitation to Bid No. 21-03-02 1
Invitation to Bid
Goods & Services
gt
MOTOR COACH TRANSPORTATION SERVICES
Invitation to Bid No. 21-03-02
Advertisement Date: Tuesday, April 6, 2021
Mandatory Pre-Bid Conference: None
All Questions Due: Tuesday, April 20, 2021 by 5:00 PM
Submission due date: Tuesday, April 27, 2021 at 2:30 PM
Submit to:
Sunny Isles Beach Government Center
City Clerk
18070 Collins Avenue, 4th Floor
Sunny Isles Beach, Florida 33160
City of Sunny Isles Beach |Invitation to Bid No. 21-03-02 2
TABLE OF CONTENTS
Table of Contents Page 2
Legal Advertisement / Notice to Bidders Page 3
Instructions to Bidder / General Terms and Conditions Section 1 Page 4
Special Terms and Conditions Section 2 Page 10
Scope of Work and Technical Specifications Section 3 Page 17
Bid Submittal Instructions and Forms Section 4 Page 21
Bid Cover Section 5 Page 24
Acknowledgement of Addenda Section 6 Page 25
Bid Submittal Form Section 7 Page 26
ATTACHMENT
Attachment A – City’s Sample Use of Motor Coach Services from a Previous Year
AFFIDAVITS
Non-Collusive Affidavit
Public Entity Crimes
Equal Opportunity / Affirmative Action Statement
Conflict of Interest Statement
Dispute Disclosure Form
Anti-Kickback Affidavit
Contractor Anti-Boycott Certification
E-Verify Affidavit
City of Sunny Isles Beach |Invitation to Bid No. 21-03-02 3
LEGAL ADVERTISEMENT
NOTICE TO BIDDERS
NOTICE IS HEREBY GIVEN that the City of Sunny Isles Beach is seeking sealed submittals for the
following work as specified:
MOTOR COACH TRANSPORTATION SERVICES
Invitation to Bid No. 21-03-02
The Specifications for this Invitation to Bid 21-03-02 (ITB) is available from DemandStar by calling (800)
711-1712 or by accessing their website at www.demandstar.com. The Specifications may also be examined
at the City of Sunny Isles Beach – Office of the City Clerk. Vendors who obtain the ITB from sources other
than DemandStar or the City of Sunny Isles Beach are cautioned that their bid response package may be
incomplete. Addenda will be posted and disseminated by DemandStar at least five days prior to the
submittal date to all vendors who are listed on the official list. The City may not accept incomplete
submissions.
Sealed submittals must be received by the City Clerk no later than 2:30 PM, on Tuesday, 4/27/2021 at
the Sunny Isles Beach Government Center, located at 18070 Collins Avenue, 4th floor, Sunny Isles Beach,
Florida, 33160. Submittals received after this time will not be considered. The City is under no obligation
to return Submittals. Responses will be publicly opened and firm names and bid totals are read aloud at
that time.
The envelope containing the sealed ITB must be clearly marked:
“IMPORTANT, BID ENCLOSED”
Invitation to Bid No. 21-03-02
MOTOR COACH TRANSPORTATION SERVICES
OPENING DATE AND TIME: Tuesday, 4/27/2021 at 2:30 PM
The City reserves the right to reject any or all submittals, with or without cause, to waive technical errors
and informalities, and to accept the submittal, which best serves the interest of, and represents the best
value to the City in conformity with the criteria set forth in Section 62-8 of the Code of Ordinances of the
City of Sunny Isles Beach.
All questions regarding Invitation to Bid No. 21-03-02 shall be directed in writing to Mauricio Betancur,
CMC, City Clerk, prior to the deadline mentioned above. Questions may be submitted via email to:
MBetancur@sibfl.net or via facsimile (305) 792-1563 or via regular mail at: Mauricio Betancur, MMC, City
Clerk, City of Sunny Isles Beach, 18070 Collins Avenue, Sunny Isles Beach, FL 33160.
Pursuant to Florida Statutes 119.071, sealed bids, proposals or replies by an agency pursuant to a competitive
solicitation are exempt from inspection until such time as the agency provides notice of an intended decision or
until thirty (30) days after the opening of the bids, proposals, or final replies, whichever is earlier.
Mauricio Betancur, CMC, City Clerk
City of Sunny Isles Beach
City of Sunny Isles Beach |Invitation to Bid No. 21-03-02 4
SECTION 1
INSTRUCTIONS TO BIDDER / GENERAL TERMS AND CONDITIONS
THESE INSTRUCTIONS ARE STANDARD FOR ALL BID COMMODITIES/SERVICES ISSUED BY THE CITY OF SUNNY ISLES BEACH. THE CITY OF SUNNY ISLES BEACH MAY DELETE,
SUPERSEDE OR MODIFY ANY OF THESE STANDARD INSTRUCTIONS FOR A PARTICULAR CONTRACT BY INDICATING SUCH CHANGE IN SPECIAL INSTRUCTIONS TO BIDDERS
OR IN THE BID SHEETS. ANY AND ALL SPECIAL CONDITIONS THAT MAY VARY FROM THE GENERAL CONDITIO0NS SHALL HAVE PRECEDENCE. BIDDER AGREES THAT THE
PROVISIONS INCLUDED WITHIN THIS BID OR RFP SHALL PREVAIL OVER ANY CONFLICTING PROVISION WITHIN ANY STANDARD FORM CONTRACT OF THE BIDDER
REGARDLESS OF ANY LANGUAGE IN BIDDER’S CONTRACT TO THE CONTRARY.
1.1 CLARIFICATION/EXPLANATION/QUESTIONS:
Any questions concerning the Bid Specifications or any required need
for clarification must be made to Mauricio Betancur, CMC, City Clerk
via email to: MBetancur@sibfl.net or via facsimile (305) 792-1563
or via regular mail at: Mauricio Betancur, CMC, City Clerk, City of
Sunny Isles Beach, 18070 Collins Avenue, Sunny Isles Beach, FL
33160. Such requests for clarification/explanation or questions must
be made in writing to Mauricio Betancur, CMC, City Clerk, at least
five (5) business days prior to the date of the Bid opening.
Interpretations or clarifications considered necessary by the City will
be issued by addenda and posted/disseminated by DemandStar
(www.demandstar.com) to all parties listed on the official plan
holders’ list as having received the Bid documents. Only questions
answered by written addenda shall be binding. Oral interpretations
or clarifications shall be without legal effect. No plea of ignorance
or delay or required need of additional information shall exempt a
Proposers from submitting their Bid on the required date and time
as publicly noted.
1.2 PLAN HOLDER’S LIST:
As a convenience to vendors, the City of Sunny Isles Beach has made
available via internet lists of all plan holders for each Invitation to
Bid, Request for Proposal, and Request for Qualifications. The
information is available on-line at www.demandstar.com or by calling
the Office of the City Clerk at (305) 792-1703.
1.3 ADDENDA TO SPECIFICATIONS:
If any addenda are issued after the initial specifications are released,
the City will post and disseminate the addenda through DemandStar.
For those projects with separate plans, blue prints, or other materials
that cannot be accessed through the internet, the Office of the City
Clerk will make good faith effort to ensure that all registered
proposers (those who have been registered as receiving a Bid
package) receive the documents. It is the responsibility of the
vendor prior to the submission of any Bid to check the above website
or contact the Office of the City Clerk at (305) 792-1703 to verify any
addenda issued. The receipt of all addenda must be acknowledged
on the Bid Response Sheet.
1.4 SPECIAL ACCOMMODATIONS:
Any person requiring a special accommodation at a Pre-Bid
Conference or Bid/RFP/RFQ opening because of a disability should
call the Office of the City Clerk at (305) 792-1703 at lease five (5)
days prior to the Pre-Bid Conference or Bid/RFP/RFQ opening. If you
are hearing or speech impaired, please contact the Office of the City
Clerk by calling the City of Sunny Isles Beach using the Florida Relay
Service which can be reached at 1(800) 955-8771 (TDD).
1.5 PUBLIC ENTITY CRIMES STATEMENT:
Pursuant to the provisions of paragraph (2) (a) of section 287.133,
Florida statutes -"a person or affiliate who has been placed on the
convicted vendor list following a conviction for a public entity crime
may not submit a Bid on a contract to provide any goods or services
to a public entity, may not submit a Bid on a contract with a public
entity for the construction or repair of a public building or public
work, may not submit Bids on leases of real property to a public
entity, may not be awarded to perform work as a Contractor,
supplier, sub-Contractor, or consultant under a contract with any
public entity, and may not transact business with any public entity in
excess of the threshold amount provided in section 287.107, for
category two for a period of 36 months from the date of being placed
on the convicted vendor list”.
1.6 BID DEADLINE:
Bids must be submitted no later than the time and date shown within
this document.
1.7 SEALED BID:
The entire Bid Response Package shall be placed in an opaque
envelope (with all items listed on the Bid checklist form and all other
items required within this Invitation to Bid must be executed) and
submitted in a sealed envelope.
1.8 BID EXECUTION, SIGNATURES, ERASURE/CORRECTION:
All Bids shall be signed in blue ink. All price quotes shall be
typewritten or printed with ink. All corrections made by the
proposers prior to the opening must be initialed and dated by the
proposers. No changes or corrections will be allowed after Bids are
opened. Bids must contain an original, manual signature of an
authorized representative of the company.
1.9 WITHDRAWAL OF BIDS:
Proposers may withdraw Bids only by written request and shall
forward the withdrawal request via “Certified U.S. Mail – Return
Receipt Requested” prior to the Bid opening time. Negligence on the
part of the Proposers in preparing the Bid confers no right for the
withdrawal of the Bid after it has been opened.
1.10 BID OPENING:
Bids will be opened publicly at the time and place stated in the Notice
to Bidder. It is the responsibility of the proposers to insure that the
Bid reaches the Office of the City Clerk on or before the closing hour
and date stated on the Invitation to Bid. After the Bid opening, the
contents of the Bid Form will be made public for the information of
vendors and other interested parties who may be present either in
person or by representative. Bids that are received after the Bid
opening time will not be considered and will not be returned.
1.11 EVALUATION OF BIDS:
The City, at its sole discretion, reserves the right to inspect any/all
Proposers facilities to determine their capability of meeting the
requirements for the Contract. Also, price, responsibility, and
responsiveness of the Proposers, the financial position, experience,
staffing, equipment, materials, references, and past history of
service to the City and/or with other units of state, and/or local
governments in Florida, or comparable private entities, will be taken
into consideration in the Award of the Contract.
1.11.1 Hold Harmless: All Proposer’s shall hold the City, it's
officials and employees harmless and covenant not to
sue the City, it's officials and employees in reference to
their decisions to reject, award, or not award a Bid, as
applicable.
1.11.2 Cancellation: Failure on the part of the Proposers to
comply with the conditions, specifications,
requirements, and terms as determined by the City,
shall be just cause for cancellation of the Award.
1.11.3 Disputes: If any dispute concerning a question of fact
arises under the Contract, other than termination for
City of Sunny Isles Beach |Invitation to Bid No. 21-03-02 5
default or convenience, the Contractor and the City
department responsible for the administration of the
Contract shall make a good faith effort to resolve the
dispute. If the dispute cannot be resolved by
agreement, then the department with the advice of the
City Attorney shall resolve the dispute and send a
written copy of its decision to the Contractor, which
shall be binding on both parties.
1.12 AGREEMENT:
After the Bid award, the City will, at its option, prepare an Agreement
specifying the terms and conditions resulting from the award of this
Bid. The vendor will have ten (10) calendar days after notification of
the award by the City to execute the Agreement and provide the
required Performance Bond.
The Proposers who has the Contract awarded to them and who fails
to execute the Agreement and furnish the Performance Bond and
Insurance Certificates within the specified time shall forfeit the Bid
Security that accompanied their Bid, and the Bid Security shall be
retained as liquidated damages by the City, and it is agreed that this
sum is a fair estimate of the amount of damages the City will sustain
in case the Proposers fails to enter into the Contract and furnish the
Bonds as herein before provided. Bid Security deposited in the form
of a cashier’s check drawn on a local bank in good standing shall be
subject to the same requirements as a Bid Bond.
The performance of the City of Sunny Isles Beach of any of its
obligations under the agreement shall be subject to and contingent
upon the availability of funds lawfully expendable for the purposes
of the agreement for the current and any future periods provided for
within the Bid specifications.
1.13 PAYMENTS:
Payment will be made after commodities/services have been
received, accepted, and properly invoiced as indicated in the contract
and/or purchase order. Invoices must bear the purchase order
number.
1.14 BRAND NAMES:
If a brand name, make, of any "or equal" manufacturer trade name,
or vendor catalog is mentioned whether or not followed by the words
"approved equal" it is for the purpose of establishing a grade or
quality of material only. Vendor may offer equals with appropriate
identification, samples, and/or specifications on such item(s). The
City shall be the sole judge concerning the merits of items Bid as
equals.
1.15 MATERIAL:
Material(s) delivered to the City under this Bid shall remain the
property of the seller until accepted to the satisfaction of the City.
In the event materials supplied to City are found to be defective or
do not conform to specifications, the City reserves the right to return
the product(s) to the seller at the seller’s expense.
1.16 SAMPLES:
Samples of items, when required, must be furnished by the
Proposers free of charge to the City. Each individual sample must
be labeled with the Proposers name and manufacturer's brand name
and delivered by them within ten (10) calendar days of Proposers
receipt of the “Notice to Proceed”, unless schedule indicates a
different time. If samples are requested subsequent to the Bid
opening, they should be delivered within ten (10) calendar days of
the request. The City will not be responsible for returning samples.
1.17 QUANTITY GUARANTY:
No guaranty or warranty is given or implied by the City as to the total
amount that may or may not be purchased from any resulting
Contract or Award. These quantities are for Bid purposes only and
will be used for tabulation and presentation of the Bid. The City
reserves the right to increase or decrease quantities as required,
even significantly. The prices offered herein and the percentage rate
of discount applies to other representative items not listed in this Bid.
1.18 GOVERNMENTAL RESTRICTIONS ON MATERIALS:
In the event any governmental restrictions may be imposed which
would necessitate alteration of the material quality, workmanship, or
performance of the items offered on this Bid prior to their delivery,
it shall be the responsibility of the successful Proposers to notify the
City at once, indicating in their letter the specific regulation which
required an alteration. The City of Sunny Isles Beach reserves the
right to accept any such alteration, including any price adjustments
occasioned thereby, or to cancel at no further expense to the City.
1.19 SAFETY STANDARDS:
The Proposers warrants that the product(s) supplied to the City
conforms in all respects to the standards set forth in the occupational
safety and health act (OSHA) and its amendments. Bids must be
accompanied by a materials data safety sheet (MSDS) when
applicable.
1.20 WARRANTIES:
Successful Proposers shall act as agent for the City in the follow-up
and compliance of all items under Warranty/Guaranty and complete
all forms for Warranty/Guarantee coverage under this Contract.
1.21 COPYRIGHTS/PATENT RIGHTS:
Proposers warrants that there has been no violation of copyrights or
patent rights in manufacturing, producing or selling of goods shipped
or ordered, as a result of this Bid. The seller agrees to indemnify
City from any and all liability, loss, or expense occasioned by any
such violation.
1.22 LOCAL BUSINESS TAX (OCCUPATIONAL LICENSE
REGISTRATION):
The contractor shall be responsible for obtaining and maintaining
throughout the contract period his or her city and county local
business tax receipts. Each vendor submitting a Bid on this Invitation
to Bid shall include a copy of the company’s local business
tax/occupational license(s) with the Bid response. For information
specific to City of Sunny Isles Beach local business tax/occupational
licenses, please call Code Enforcement & Licensing at (305) 792-
1705. If the contractor is operating under a fictitious name as
defined in Section 865.059, Florida Statutes, proof of current
registration with the Florida Secretary of State shall be submitted
with the Bid. A business formed by an attorney actively licensed to
practice law in this state, by a person actively licensed by the
Department of Business and Professional Regulations or the
Department of Health for the purpose of practicing his or her licensed
profession, or by any corporation, partnership, or other commercial
entity that is actively organized or registered with the Department of
State shall submit a copy of the current licensing from the
appropriate agency and/or proof of current active status with the
Division of Corporations of the State of Florida.
1.23 LIABILITY, INSURANCE, PERMITS AND LICENSES:
Proposers shall assume the full duty, obligation, and expense of
obtaining all necessary licenses, permits, inspections, and insurance
required. The Proposers shall be liable for any damages or loss to
the City occasioned by negligence of the Proposers (or their agent)
or any person the Proposers has designated in the completion of
their contract as a result of the Bid. Contractor shall be required to
furnish a copy of all licenses, certificates of competency or other
licensor requirements necessary to practice their profession as
required by Florida State Statute, Miami-Dade County, and City of
Sunny Isles Beach Code. Contractors shall include current Miami-
Dade County Certificates of Competency. These documents shall be
furnished to the City along with the Bid response. Failure to furnish
these documents or to have required licensor will be grounds for
rejecting the Bid.
1.24 CERTIFICATE(S) OF INSURANCE:
Proposers shall furnish to the Office of the City Clerk, City of Sunny
Isles Beach, 18070 Collins Avenue, Sunny Isles Beach, Florida 33160,
certificate(s) of insurance which indicate that insurance coverage has
City of Sunny Isles Beach |Invitation to Bid No. 21-03-02 6
been obtained from an insurance company authorized to do business
in the State of Florida or otherwise secured in a manner satisfactory
to the City, for those coverage types and amounts listed in this
document, in an amount equal to 100% of the requirements and
shall be presented to the City prior to issuance of any Contract(s) or
Award(s) Document(s). The City of Sunny Isles Beach shall be
named as "additional insured" with respect to this coverage. The
required certificates of insurance shall not only name the types of
policies provided, but shall also refer specifically to this Bid and
section. At the time of Bid submission the Proposers must submit
certificates of insurance as outlined in the General Conditions
section. All required insurances shall name the City of Sunny Isles
Beach as additional insured and such insurance shall be issued by
companies authorized to issue insurance in the State of Florida. It
shall be the responsibility of the Proposers and insurer to notify the
City Manager of the City of Sunny Isles Beach of cancellation, lapse,
or material modification of any insurance policies insuring the
Proposers, which relate to the activities of such vendor and the City
of Sunny Isles Beach. Such notification shall be in writing, and shall
be submitted to the City finance support service director thirty (30)
days prior to cancellation of such policies. This requirement shall be
reflected on the certificate of insurance. Failure to fully and
satisfactorily comply with the city's insurance and bonding
requirements set forth herein will authorize the City Manager to
implement a rescission of the Bid award without further City
Commission action. The Proposers hereby holds the City harmless
and agrees to indemnify City and covenants not to sue the City by
virtue of such rescission.
1.25 ASSIGNMENT:
The Contractor shall not transfer or assign the performance required
by this Bid without prior written consent of the City Manager. Any
award issued pursuant to the Invitation to Bid and monies which may
be due hereunder are not assignable except with prior written
approval of the City Manager. Further, in the event that the majority
ownership or control of the Contractor changes hands subsequent to
the award of this contract, Contractor shall promptly notify City in
writing (via United States Postal Service – Certified Mail, Return
Receipt Requested) of such change in ownership or control at least
thirty (30) days prior to such change and City shall have the right to
terminate the contract upon sixty (60) days written notice, at City’s
sole discretion.
1.26 HOLD HARMLESS/INDEMNIFICATION:
The Contractor shall indemnify, hold harmless, and defend the City
of Sunny Isles Beach, it's officers, agents and employees from and
against any claims, demands or causes of action of whatsoever kind
or nature arising out of error, omission, negligent act, conduct, or
misconduct of the Contractor, their agents, servants or employees in
the provision of goods or the performance of services pursuant to
this Bid and / or from any procurement decision of the City including
without limitation, awarding the Contract to the Contractor.
1.27 NON-CONFORMANCE TO CONTRACT:
The City of Sunny Isles Beach may withhold acceptance of, or reject
items which are found upon examination, not to meet the
specification requirements. Upon written notification of rejection,
items shall be removed within (5) calendar days by the vendor at
their own expense and redelivered at their expense. Rejected goods
left longer than thirty (30) calendar days will be regarded as
abandoned and the City shall have the right to dispose of them as
its own property. Rejection for non-conformance or failure to meet
delivery schedules may result in the Contractor being found in
default.
1.28 DEFAULT PROVISION:
In case of default by the Proposers, the City of Sunny Isles Beach
may procure the articles or services from other sources and hold the
Proposers responsible for any excess costs occasioned or incurred
thereby.
1.29 SECONDARY/OTHER VENDORS:
The City reserves the right in the event the primary vendor cannot
provide an item(s) or service(s) in a timely manner as requested, to
seek other sources without violating the intent of the Contract.
1.30 DEFINITIONS:
Wherever used in these General Conditions or in the other Contract
Documents, the following terms shall have the meaning indicated
which shall be applicable to both the singular and plural thereof:
Acceptance: Acceptance by the City of the Work as
being fully complete in accordance with
the Contract Documents subject to
waiver of claims.
Agreement: The written Agreement between the City
and the Contractor covering the Work to
be performed, which includes the
Contract Documents.
Addenda: Written or graphic instruments issued
prior to the Bid Opening which modify or
interpret the Contract Documents,
Drawings and Specifications, by addition,
deletions, clarifications or corrections.
Approved: Means approved by the City.
Bid: The offer of the Proposers submitted on
the prescribed form setting forth the
prices for the Work to be performed.
Proposers: Any person, firm or corporation
submitting a Bid for Work.
Bonds: Bid, performance bond and other
instruments of security, furnished by the
Contractor and their surety in accordance
with the Contract Documents and in
accordance with the law of the State of
Florida.
Change Order: A written order to the Contractor signed
by the City authorizing an addition,
deletion or revision in the Work, or an
adjustment in the Contract Price or the
Contract Time issued after execution of
the Agreement.
City: City of Sunny Isles Beach, 18070 Collins
Avenue, Sunny Isles Beach, Florida
33160.
Contract Documents: Contract Documents shall include,
Instructions to Proposers, Contractor's
Bid, the Bonds, the Notice of Award, the
Agreement between the City and
Contractor as well as any addenda
thereto, these General Conditions,
Special Conditions, the Technical
Specifications, Drawings and
Modifications, Notice to Proceed,
Invitation to Bid, Insurance Certificates,
Change Orders and Acknowledgment of
Conformance with the City of Sunny Isles
Beach.
Contract Price: The total monies payable to the
Contractor under the Contract
Documents.
Contract Time: The number of calendar days stated in
the Agreement for the completion of the
Work.
Contracting Officer: The individual who is authorized to sign
the contract documents on behalf of the
City’s governing body.
City of Sunny Isles Beach |Invitation to Bid No. 21-03-02 7
Contractor: The person, firm or corporation with
whom the City has executed this
Agreement.
Day: A calendar day of twenty-four hours
measured from midnight to the next
midnight.
Field Order: A written order issued by the City which
clarifies or interprets the Contract
Documents or orders minor changes in
the Work.
Modification: Modification means any one of the
following: (a) a written amendment of
the Contract Documents signed by both
parties, (b) a Change Order, (c) a written
clarification or interpretation if issued by
the City, or (d) a written order for minor
change or alteration in the Work issued
by the City. A modification may only be
issued after execution of the Agreement.
Notice of Award: The written notice by City to the apparent
successful Proposers stating that upon
compliance with the conditions precedent
to be fulfilled by him within the time
specified, City will execute and deliver
the Agreement to him.
Samples: Physical examples which illustrate
materials, equipment or workmanship
and establish standards by which the
Work will be judged.
Specifications: Those portions of the Contract
Documents consisting of written
technical descriptions of materials,
equipment, construction systems,
standards and workmanship as applied to
the Work.
Statement of Services: The form furnished by the City which is
to be used by the Contractor in
requesting progress payments.
Supplier: Any person or organization who supplies
materials or equipment for the Work,
including that fabricated to a special
design, but who does not perform labor
at the site.
Work: Any and all obligations, duties and
responsibilities necessary to the
successful completion of the Project
assigned to or undertaken by Contractor
under the Contract Documents, including
all labor, materials, equipment and other
incidentals, and the furnishing thereof.
Written Notice: The term “Notice” as used herein shall
mean and include all written notices,
demands, instructions, claims, approvals
and disapproval’s required to obtain
compliance with Contract requirements.
Written notice shall be deemed to have
been duly served if delivered in person to
the individual or to a member of the firm
or to an officer of the corporation for
whom it is intended, or to an authorized
representative or such individual, firm, or
corporation, or if delivered at or sent by
registered mail to the last business
address known to them who gives the
notice. Unless otherwise stated in
writing, any notice to or demand upon
the City under this Contract shall be
delivered to the City.
1.31 BID AWARD:
The City reserves the right to reject any and all Bids at its sole
discretion. Bids shall be awarded by the City after the City performs
all necessary searches, inquiries, exploration, and analysis of the
Bids. The Bid shall be awarded to the lowest responsible and
responsive proposer whose Bid best serves the interests of and
represents the best value to the City in conformity with the criteria
set forth in Section 62-8 of the City Code. No Notice of Award will
be given until the City has concluded any investigation(s) as they
deem necessary to establish the Proposer’s capability to perform the
Services as described in this RFP, ITB, RFQ or ITQ, as substantiated
by the required professional experience, client references, technical
knowledge and qualifications; and sufficient labor and equipment to
comply with the City’s established standards, as well as the financial
capability of the Proposer to perform the Work in accordance with
the Contract Documents to the satisfaction of the City within the time
prescribed. The City reserves the right to reject the Bid of any
Proposers on the basis of these queries and investigations and who
does not meet the City’s satisfaction, even though the firm may be
the lowest dollars and cents Bid. In analyzing Bids, the City will also
take into consideration client references, past work experience and
work product, proven ability to satisfactorily perform. If the Contract
is awarded, the City will issue the Notice of Award and give the
successful Proposers a Contract for execution within ninety (90) days
after opening of Bids. The City specifically reserves the right to award
the contract to a proposer who is not necessarily the lowest dollars
and cents proposers on the basis of the results of these queries and
investigation(s).
1.32 EXECUTION OF AGREEMENT:
At least four counterparts of the Agreement, the Performance Bond,
the Certificates of Insurance and such other Documents as required
by the Contract Documents shall be executed and delivered by
Contractor to the City within ten (10) calendar days of receipt of the
Notice of Award.
1.33 LAWS AND REGULATIONS:
The Contractor will give all notices and comply with all laws,
ordinances, rules and regulations applicable to the Work. If the
Contractor observes that the Specifications are at variance therewith,
they will give the City prompt written notice thereof, and any
necessary changes shall be adjusted by an appropriate modification.
If the Contractor performs any Work knowing it to be contrary to
such laws, ordinances, rules and regulations, and without such notice
to the City, they will bear all costs arising wherefrom.
1.34 TAXES:
The City of Sunny Isles Beach is exempt from sales tax imposed by
the State and/or Federal Government. Florida Sales Tax Exemption
No. 23-00-477131-54C appears on each purchase order. Exemption
certificates are available upon request.
1.35 DUTY TO DEFEND, INDEMNIFY AND SAVE HARMLESS:
In consideration of the separate sum of twenty-five dollars ($25.00)
and other valuable consideration, the Contractor shall defend,
indemnify and hold harmless the City, its officers, agents and
employees, from or on account of any injuries or damages, received
or sustained by any person or persons during or on account of any
operations connected with the Work described in the Contract
Documents, or by or in consequence of any negligence in connection
with the same; or by use of any improper materials or by or on
account of any act or omission of the said Contractor or his Sub-
Contractor, agents, servants or employees. The Contractor will
defend, indemnify and hold harmless the City and their agents or
employees from and against all claims, damages, losses and
expenses including attorneys' fees arising out of or resulting from
the performance of the Work, provided that any such claim damage,
loss or expense (a) is attributable to bodily injury, sickness, disease
or death, or to injury to or destruction of tangible property (other
than Work itself) including the loss of use resulting wherefrom and
City of Sunny Isles Beach |Invitation to Bid No. 21-03-02 8
(b) is caused in whole or in part by any negligent act or omission of
the Contractor, Sub-Contractor, anyone directly or indirectly
employed by any of them or anyone for whose acts any of them may
be liable, regardless of whether or not it is caused by a party
indemnified hereunder. In the event that a court of competent
jurisdiction determines that Sec. 725.06 (2), F.S. is applicable to this
Work, then in lieu of the above provisions of this section the parties
agree that Contractor shall indemnify, defend and hold harmless the
City, their officers and employees, to the fullest extent authorized by
Sec. 725.06 (2) F.S., which statutory provisions shall be deemed to
be incorporated herein by reference as if fully set forth herein. In
the event that any action or proceeding is brought against City by
reason of any such claim or demand, Contractor, upon written notice
from City shall defend such action or proceeding by counsel
satisfactory to City. The indemnification provided above shall
obligate Contractor to defend at its own expense or to provide for
such defense, at City’s option, any and all claims of liability and all
suits and actions of every name and description that may be brought
against City, excluding only those which allege that the injuries arose
out of the sole negligence of City, which may result from the
operations and activities under this Contract whether the Work be
performed by Contractor, its Sub-Contractors, or by anyone directly
or indirectly employed by either.
1.36 DECISIONS ON DISAGREEMENTS:
The City will be the initial interpreter of the Technical Specifications.
1.37 CITY MAY TERMINATE:
If the Contractor is adjudged bankrupt or insolvent, or if they make
a general assignment for the benefit of their creditors, or if a trustee
or receiver is appointed for the Contractor or for any of their
property, or if they file a petition to take advantage of any debtor’s
act, or to reorganize under bankruptcy or similar laws, or if they
repeatedly fails to supply sufficient skilled workmen or suitable
materials or equipment, or if they repeatedly fail to make prompt
payments to Sub-Contractors or for labor, materials or equipment or
they disregard laws, ordinances, rules, regulations or orders of any
public body having jurisdiction, or if they disregard the authority of
the City, of if they otherwise violate any provision of, the Contract
Documents, then the City may, without prejudice to any other right
or remedy and after giving the Contractor and the surety ten (10)
days written notice, terminate the services of the Contractor and take
possession of the Project and of all materials, equipment, tools,
construction equipment and machinery thereon owned by the
Contractor, and finish the Work by whatever method they may deem
expedient. In such case the Contractor shall not be entitled to
receive any further payment until the Work is finished. If the unpaid
balance of the Contract Price exceeds the direct and indirect costs of
completing the Project, including compensation for additional
professional services, such excess shall be paid to the Contractor. If
such costs exceed such unpaid balance, the Contractor will pay the
difference to the City. Such costs incurred by the City will be
determined by the City and incorporated in a Change Order. If after
termination of the Contractor under this Section, it is determined by
a court of competent jurisdiction for any reason that the Contractor
was not in default, the rights and obligations of the City and the
Contractor shall be the same as if the termination had been issued
pursuant to this document.
1.37.1 Where the Contractor’s services have been so
terminated by the City said termination shall not affect
any rights of the City against the Contractor then
existing or which may thereafter accrue. Any retention
or payment of moneys by the City due the Contractor
will not release the Contractor from liability.
1.37.2 Upon ten (10) days written notice to the Contractor,
the City may, without cause (termination for
convenience) and without prejudice to any other right
or remedy, elect to terminate the Agreement. In such
case, the Contractor shall be paid for all Work executed
and accepted by the City as of the date of the
termination. No payment shall be made for profit for
Work which has not been performed.
1.38 MISCELLANEOUS:
Proposers acknowledge the following miscellaneous conditions:
1.38.1 Whenever any provision of the Contract Documents
requires the giving of written notice it shall be deemed
to have been validly given if delivered in person to the
individual or to a member of the firm or to an officer of
the corporation for whom it is intended, or if delivered
at or sent by registered or certified mail, postage
prepaid, to the last business address known to them
who gives the notice.
1.38.2 The Contract Documents shall remain the property of
the City. The Contractor shall have the right to keep
one record set of the Contract Documents upon
completion of the Project.
1.38.3 The duties and obligations imposed by these General
Conditions, Special Conditions and Supplemental
Conditions and the rights and remedies available
hereunder, and, in particular but without limitation, the
warranties, guarantees and obligations imposed upon
Contractor and those in the Special Conditions and the
rights and remedies available to the City, shall be in
addition to, and shall not be construed in any way as a
limitation of, any rights and remedies available by law,
by special guarantee or by other provisions of the
Contract Documents.
1.38.4 Should the City or the Contractor suffer injury or
damage to its person or property because of any error,
omission, or act of the other or of any of their
employees or agents or others for whose acts they are
legally liable, claim shall be made in writing to the other
party within a reasonable time of the first observance
of such injury or damage.
1.39 WAIVER OF JURY TRIAL:
City and Contractor knowingly, irrevocably voluntarily and
intentionally waive any right either may have to a trial by jury in
State or Federal Court proceedings in respect to any action,
proceeding, lawsuit or counterclaim based upon the Contract
Documents or the performance of the Work there under.
1.40 GOVERNING LAW:
The Contract shall be construed in accordance with and governed by
the law of the State of Florida.
1.41 VENUE:
Venue of any action to enforce the Contract Documents shall be in
Miami-Dade County, Florida.
1.42 ARBITRATION:
It is the intention of the parties that whenever possible, if a dispute
or controversy arises hereunder then such dispute or controversy
shall be settled by arbitration in accordance with the procedures,
rules and regulations of the American Arbitration Association. The
decision rendered by the Arbitrator shall be final and binding upon
the parties and judgment upon the award rendered by the arbitrator
may be entered in any court having jurisdiction. Arbitration shall be
held in Miami-Dade County, Florida. All costs of arbitration and
attorneys’ fees incurred by the parties shall be paid by the non-
prevailing party or, if neither party prevails on the whole, each party
shall be responsible for a portion of the costs of arbitration and their
respective attorneys’ fees as may be determined by the court on
confirmation.
1.43 PROJECT RECORDS:
City shall have right to inspect and copy during regular business
hours at City’s expense, the books and records and accounts of
Contractor which relate in any way to the Project, and to any claim
for additional compensation made by Contractor, and to conduct an
City of Sunny Isles Beach |Invitation to Bid No. 21-03-02 9
audit of the financial and accounting records of Contractor which
relate to the Project. Contractor shall retain and make available to
City all such books and records and accounts, financial or otherwise,
which relate to the Project and to any claim for a period of three
years following final completion of the Project. During the Project
and the three year period following final completion of the Project,
Contractor shall provide City access to its books and records upon
five days written notice.
1.44 SEVERABILITY:
If any provision of the Contract or the application thereof to any
person or situation shall to any extent, be held invalid or
unenforceable, the remainder of the Contract, and the application of
such provisions to persons or situations other than those as to which
it shall have been held invalid or unenforceable shall not be affected
thereby, and shall continue in full force and effect, and be enforced
to the fullest extent permitted by law.
1.45 INDEPENDENT CONTRACTOR:
The Contractor is an independent Contractor under the Contract.
Services provided by the Contractor shall be by employees of the
Contractor and subject to supervision by the Contractor, and not as
officers, employees, or agents of the City. Personnel policies, tax
responsibilities, social security and health insurance, employee
benefits, purchasing policies and other similar administrative
procedures, applicable to services rendered under the Contract shall
be those of the Contractor.
END OF SECTION
City of Sunny Isles Beach | Invitation to Bid No. 21-03-02 10
SECTION 2
SPECIAL TERMS AND CONDITIONS
2.1 PURPOSE OF BID:
The City of Sunny Isles Beach (the “City’) is seeking bids from qualified bidders to provide Motor
Coach Transportation Services on an as-needed basis for various City activities. Services shall be
provided in accordance with the terms, conditions, and specifications contained in this ITB.
2.2 PRE-BID CONFERENCE:
A Pre-Bid Conference will not be held for this ITB.
2.3 TERM
This initial contract shall commence upon approval by the City Commission, contingent upon the
completion and submittal of all required bid documents and fully executed contract. The initial
contract shall remain in effect for two (2) years with an option to renew for three (3) additional
one-year (1) renewal terms. This contract shall remain in effect until the completion of services,
provided that the services rendered by Firm during the contract period are satisfactory and that
City funding is available as appropriated on an annual basis. However, in the event funding is not
appropriated on an annual basis during any particular year within the contract period, the contract
may be canceled upon thirty (30) days written notice to Firm. In such an event, the City shall only
be responsible for the reasonable value of services performed prior to the effective date of
termination.
2.4 OPTIONS TO RENEW
The initial contract prices resultant from this solicitation shall prevail for a two (2) year
period from the contract’s initial effective date. Prior to, or upon completion, of that initial term,
the City shall have the option to renew this contract for an additional three (3) one-year (1) periods
on a year-to-year basis. Prior to completion of each exercised contract term, the City may consider
an adjustment to price based on changes in the following pricing index: Consumer Price Index
(CPI), All Urban Consumers, All Items, Miami-Ft. Lauderdale area, in an amount not to exceed 3%.
It is the vendor’s responsibility to request any pricing adjustment under this provision. For any
adjustment to commence on the first day of any exercised option period, the vendor’s
request for adjustment should be submitted in writing at least 90 days prior to the expiration
of the then current contract term. The vendor adjustment request should not be in excess of
the relevant pricing index change. If no adjustment request is received from the vendor, the City
will assume that the vendor has agreed that the optional term may be exercised without
pricing adjustment. Any adjustment request received after the commencement of a new
option period may not be considered.
City of Sunny Isles Beach | Invitation to Bid No. 21-03-02 11
2.5 METHOD OF AWARD
Following the review of bids, the lowest responsible, responsive bidder(s) meeting all terms,
conditions, and specifications of the ITB shall be recommended for award either by bid item, bid
group, or for the entirety of all bid items, as deemed in the best interest of the City. The City
Manager may also reject all bids received. Award shall be made in accordance with Section 1.31
of this ITB, and each submittal shall include the following:
a. Contact information to expedite communications between the City and Vendor (telephone,
email address, and fax). Must be available 24 hours a day, 7 days a week.
b. Listing of the vehicle communication system in place (e.g., mobile phones or two-way radio
equipment), that allows regular communication with all vehicles providing transportation
services.
c. Listing of the Vendor’s fleet (include Vehicle #, Make, Model, Year, Capacity, Own/Lease).
d. Provide an hourly rate for motor coach transportation services. For estimating purposes, see
Attachment A for the City’s sample use of motor coach services from a previous year
(number of trips, motor coaches, hours, passenger count, and destination descriptions). The
City is exempt from all taxes (Federal, State, and Local). Bid price should not include taxes.
Tax Exemption Certificate may be furnished upon request.
2.6 MULTIPLE AWARDS
The City may award multiple Bidders (primary, secondary and tertiary) as available, by line item,
by group, or in its entirety. The City will endeavor to utilize Bidders in order of award. The lowest
responsive and responsible bidder for each group shall be considered the primary awardee and
should receive the largest volume of work, upon meeting the required qualifications and
acceptance to the City’s terms. However, the City may utilize other Bidders in the event that: 1)
a contract Bidder is not or is unable to be in compliance with any contract or delivery
requirement; 2) it is in the best interest of the City to do so regardless of reason. In the event
that one of the successful bidders (primary, secondary or tertiary) are deemed to be performing
unsatisfactorily as determined by the City, the City may opt to award their designated bid group
to the Bidder performing to City’s approval.
2.7 PRICE
If the vendor is awarded a contract under this solicitation, the prices proposed by the vendor shall
remain fixed and firm during the term of contract, except as detailed in Section 2.4 OPTIONS TO
RENEW.
2.8 BIDDER’S MINIMUM QUALIFICATIONS
Bids will be considered from firms that have successfully, with supporting references,
completed a minimum of three (3) projects of similar scope over the past three (3) years, in the
state of Florida. State if you have any governmental entity experience. Supporting references must
City of Sunny Isles Beach | Invitation to Bid No. 21-03-02 12
include company name or governmental agency, contact person telephone number and email
address. It is the responsibility of the Bidder to ascertain that the contact person will be responsive.
Bidder must include this experience in its submittal. Also, the firm must have a sufficient number
of staff to complete the work in the time required and in accordance with the specifications in the
Scope of Work.
2.9 BID BOND & PERFORMANCE BOND
Intentionally Omitted
2.8 DELIVERY
Intentionally Omitted
2.9 INSURANCE
2.9.1 Comprehensive General Liability Insurance
Comprehensive General Liability with minimum limits of One Million Dollars
($1,000,000.00) per claim, and Two Million Dollars ($2,000,000.00) per occurrence
combined single limit for Bodily Injury Liability and Property Damage Liability. Coverage
must be offered in a form no more restrictive than the latest edition of the Comprehensive
General Liability policy, without restrictive endorsements, as filed by the Insurance Services
Office, and shall specifically include the following with minimum limits not less than those
required for Bodily Injury Liability and Property Damage Liability:
Premises and Operation;
Independent Contractors;
Products and/or Completed Operations Hazard;
Broad Form Property Damage;
Broad Form Contractual Coverage applicable to this specific Contract, including
any hold harmless and/or indemnification agreement.
Personal Injury Coverage with Employee and Contractual Exclusions removed, with
minimum limits of coverage equal to those required for Bodily Injury Liability and
Property Damage Liability.
Four Million Dollars ($4,000,000.00) Umbrella/Excess Liability over and above and
following the above mentioned General Liability & Commercial Automobile Liabilities.
2.9.2 Business Automobile Liability
Business Automobile Liability with minimum limits of One Million Dollars ($1,000,000.00)
per occurrence combined single limit for Bodily Injury Liability and Property Damage
Liability. Coverage must be afforded on a form no more restrictive than the latest edition
of the Business Automobile Liability policy, without restrictive endorsements, as filed by
the Insurance Services Office, and must include:
Owned Vehicles;
Hired and Non-Owned Vehicles;
City of Sunny Isles Beach | Invitation to Bid No. 21-03-02 13
Employers’ Non-City ship.
Before starting the Services, the Bidder will file and make sure that all certificates of
insurance required by this document and by the Contract are in the City’s possession.
These certificates shall contain a provision that the coverage afforded under the policies
will not be canceled or materially changed until at least thirty (30) days prior written notice
has been given to the City by certified mail. The City shall be named as an additional
insured on the above-referenced policies.
2.9.3 Worker’s Compensation Insurance
Worker's Compensation Insurance for statutory obligations imposed by Worker's
Compensation or Occupational Disease Laws, including, where applicable, the United States
Longshoremen's and Harbor Worker's Act, the Federal Employers’ Liability Act and the Homes
Act. Employer's Liability Insurance shall be provided with a minimum of One Million Dollars
($1,000,000.00) per accident. Bidder agrees to be responsible for the employment, conduct
and control of its employees and for any injury sustained by such employees in the course of
their employment.
2.9.4 Cancellation and Re-Insurance
If any insurance should be cancelled or changed by the insurance company or should any
insurance expire during the period of this contract, the Vendor shall be responsible for
securing other acceptable insurance to provide the coverage specified in this section to
maintain coverage during the life of this Contract. All deductibles must be declared by the
Bidder and must be approved by the City. At the option of the City, either the Bidder shall
eliminate or reduce such deductible or the Bidder shall procure a Bond, in a form
satisfactory to the City, covering the same.
NOTE: THE CITY OF SUNNY ISLES BEACH, CONTRACT NUMBER AND TITLE MUST
APPEAR ON EACH CERTIFICATE OF INSURANCE. THE CITY OF SUNNY ISLES BEACH
MUST BE SHOWN AS AN ADDITIONAL INSURED WITH RESPECT TO THIS COVERAGE.
2.10 RESPONSIBILITY OF VENDOR & BACKGROUND CHECKS
The Vendor shall be responsible for hiring the necessary personnel to conduct the daily operation
of the services and will comply with all federal, state, and local laws related to minimum wage,
social security, nondiscrimination, Americans with Disabilities act (“ADA”), unemployment
compensation, and workers’ compensation.
The successful proposer and all personnel employed by them shall be required, at their sole cost
and expense, to pass a criminal background check prior to award of the contract, and every renewal
term. The criminal background check shall consist of a Florida Department of Law Enforcement
("FDLE") Florida crime information center/national crime information center ("FCIC/NCIC") criminal
records check. Any employee not meeting this requirement will not be permitted to work under
this Agreement.
City of Sunny Isles Beach | Invitation to Bid No. 21-03-02 14
2.11 MONTHLY INVOICES PAYMENTS
Vendor shall submit no later than the 10th day of the following month vendor's completed Invoice
for services rendered. Should the 10th fall on a weekend or holiday, Contractor shall submit his
invoice on the next workday.
Payment will be made by the City after services have been received and accepted in accordance
with Section 1.13 of the General Terms and Conditions. These invoices shall be submitted to the
City of Sunny Isles Beach, ATTN: Accounts Payable, 18070 Collins Avenue, Sunny Isles Beach, FL
33160 or AccountsPayable@sibfl.net. All documentation shall reference the appropriate Contract
number, detailed trip information, and the dates or period that the Services were provided.
2.12 RIGHT TO TERMINATE
The City may, by written notice to the contractor, terminate the contract if the contractor has been
found to have failed to perform their services in a manner satisfactory to the City as per
specifications. The date of termination shall be stated in the notice. The City shall be the sole judge
of non-performance.
2.13 E-VERIFY
Prior to the employment of any person under this contract, the Successful bidder shall utilize the
U.S. Department of Homeland Security's E-Verify system to verify the employment eligibility of (a)
all persons employed during the contract term by the Successful Proposer to perform employment
duties within Florida and (b) all persons assigned by the Successful Proposer to perform work
pursuant to the contract with Manatee County. For more information on this process, please refer
to United States Citizenship and Immigration Service site at: http://www.uscis.gov/. Only those
individuals determined eligible to work in the United States shall be employed under this contract.
By submission of a bid in response to this ITB, the successful Proposer commits that all employees
will undergo e-verification before placement on this contract.
2.14 EXCEPTIONS
Contractor is advised that if it wishes to take exception to any of the terms contained in this Bid, it
must identify the term and the exception in its response to the Bid. Failure to do so may lead the
City to declare any such term non-negotiable.
2.15 HOLIDAYS
The City recognizes the following holidays:
New Year’s Day
Martin Luther King’s Birthday
Presidents Day
Memorial Day
Independence Day
Labor Day
Veterans Day
City of Sunny Isles Beach | Invitation to Bid No. 21-03-02 15
Thanksgiving Day
Day after Thanksgiving
Christmas Day
Please note: If the holiday falls on a Saturday, the City observes it on the preceding Friday. If the
holiday falls on a Sunday, the City observes it on the following Monday. If the Contractor does elect
to provide services on recognized holidays, there will be no extra charge to the City.
2.16 PROHIBITION AGAINST CONTRACTING WITH SCRUTINIZED COMPANIES
Pursuant to Florida Statutes Section 287.135, contracting with any entity that is listed on the
Scrutinized Companies that Boycott Israel List or that is engaged in the boycott of Israel is
prohibited. Contractors must certify that the company is not participating in a boycott of Israel.
Any contract for goods or services of One Million Dollars ($1,000,000) or more shall be
terminated at the City’s option if it is discovered that the entity submitted false documents of
certification, is listed on the Scrutinized Companies with Activities in Sudan List, the
Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or has been
engaged in business operations in Cuba or Syria after July 1, 2018. Any contract entered
into or renewed after July 1, 2018 shall be terminated at the City’s option if the company is listed
on the Scrutinized Companies that Boycott Israel List or engaged in the boycott of Israel.
Contractors must submit the certification that is attached to this agreement. Submitting a false
certification shall be deemed a material breach of contract. The City shall provide notice, in
writing, to the Contractor of the City’s determination concerning the false certification. The
Contractor shall have ninety (90) days following receipt of the notice to respond in writing
and demonstrate that the determination was in error. If the Contractor does not demonstrate
that the City’s determination of false certification was made in error, then the City shall have
the right to terminate the contract and seek civil remedies pursuant to Florida Statute Section
287.135.
2.17 DEBARRED OR SUSPENDED BIDDERS OR PROPOSERS
The bidder or proposer certifies, by submission of a response to this solicitation, that neither it
nor its principals and subcontractors are presently debarred or suspended by any Federal
department or agency.
2.18 PUBLIC RECORDS LAW
The City is subject to Chapter 119, Florida Statutes, “Public Records Law.” No claim of
confidentiality or proprietary information in all or any portion of a response will be honored unless
a specific exemption from the Public Law exists and is cited in the response. An incorrectly claimed
exemption does not disqualify the firm, only the exemption claimed. Contractor acknowledges the
public shall have access at all reasonable times, to all documents and information pertaining to
City’s contracts, subject to the provisions of Chapter 119, Florida Statutes, and agrees to allow
access by the City and the public to all documents subject to disclosures under applicable law. To
the extent that Contractor has been provided access to or has received security sensitive
information, as defined by Florida Statutes, Section 119.071 and/or has executed a Confidential
City of Sunny Isles Beach | Invitation to Bid No. 21-03-02 16
Information Acknowledgement and Agreement as part of the ITB process, Contractor shall keep
and maintain the security sensitive information as confidential and exempt from public disclosures
as required by Florida Statutes.
IF THE SUCCESSFUL PROPOSER HAS QUESTIONS REGARDING
THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO
THE SUCCESSFUL PROPOSER’S DUTY TO PROVIDE PUBLIC
RECORDS RELATING TO THIS AGREEMENT, CONTACT THE
CUSTODIAN OF PUBLIC RECORDS AT CITY OF SUNNY ISLES
BEACH 18070 COLLINS AVENUE, SUNNY ISLES BEACH, FL
33160. THE CITY CLERK’S OFFICE MAY BE CONTACTED BY
PHONE AT (305) 792-1703 OR VIA EMAIL AT
MBetancur@sibfl.net.
2.19 USE OF SUBCONTRACTORS PROHIBITED
Contractor shall not contract with any entity to perform in whole or in part the work or services
solicited hereunder. A violation of this provision, prohibiting subcontracting, shall be grounds for
terminating the Agreement. If the Contractor utilizes the services of subcontractors for any of the
work to be performed under the Agreement, the Contractor shall be as fully responsible to the City
for the acts and omissions of the Contractor’s subcontractors and for the persons either directly or
indirectly employed by the subcontractors, as the Contractor is for the acts and omissions of
persons directly employed by the Contractor. Nothing in the Agreement between Contractor and
the City shall create any contractual relationship between any subcontractor of the Contractor and
the City.
END OF SECTION
City of Sunny Isles Beach | Invitation to Bid No. 21-03-02 17
SECTION 3
SCOPE OF SERVICES AND TECHNICAL SPECIFICATIONS
3.1 SCOPE OF SERVICES
The Vendor shall be available seven days a week to provide motor coach transportation services
on an as-needed basis determined by the City to be charged to the City on the basis of an hourly
rate.
3.2 SCHEDULE OF SERVICES
The City will provide trip information to the Vendor as the City’s need arises. The Vendor shall
promptly coordinate the trip details with the City’s authorized representative and shall provide a
written order to the City. Upon review and acceptance of the order by the City, the Vendor is
authorized to provide such services. All orders provided to the City shall not include any Vendor
terms or conditions. All services under this Agreement shall be provided in strict accordance with
and subject to the terms and conditions specified in this ITB.
3.3 MOTOR COACH REQUIREMENTS, STANDARDS AND INSPECTION
In addition to the requirements of Section 1.33 of the General Terms and Conditions, all vehicles
must:
a) Be equipped with a fully functional and operating air conditioning systems that maintains a
comfortable level of coolness throughout each trip. If the air conditioning system is not able
to meet this criteria, the City reserves the right to have the vehicle replaced by the Vendor
within one hour at no cost to the City. The replacement vehicle shall be subject to the same
requirements as all vehicles under the Agreement;
b) Have exterior free of grime, oil, or other substances and free from cracks, breaks, dents and
damaged paint that noticeably detract from the overall appearance of the vehicle;
c) Be clean in the interior and free from torn floor coverings, damaged or broken seats, and
protruding sharp edges;
d) Have unobstructed vision on at least three (3) sides of the vehicle;
e) Not have interior leaks of any kind;
f) Be equipped with fully cushioned and reclining seats;
g) Be equipped with an operating Public Access (PA) system;
h) Be equipped with seat belts;
i) Upon request by the City, Vendor shall have vehicles available in its fleet that allow for the
City of Sunny Isles Beach | Invitation to Bid No. 21-03-02 18
operation of specialized equipment for the mobility impaired, including wheelchair lifts and
related tie downs and necessary compliance with Americans with Disabilities Act (ADA); and
j) Vendor will be responsible for all vehicle’s costs including insurance, fuel, repairs and
preventative maintenance of the vehicle.
3.4 DRIVER REQUIREMENTS
In addition to the requirements of Section 1.33 of the General Terms and Conditions, Vendor shall
ensure that:
a) All drivers will be neat and clean in their appearance, dress in appropriate attire and wear a
Vendor issued photo identification badge that is visible at all times;
b) All drivers will verbally communicate effectively in English with passengers and staff and do so
in a professional and friendly manner;
c) All drivers do not alter or modify any trips without prior written approval by the City;
d) Drivers comply with procedures and practices in securing passengers, car seats, travel chairs,
crutches, walkers and orthopedic equipment at all times;
e) Drivers do not use cell phones (talking and texting) while operating the vehicles;
f) Drivers meet all state and federal requirements for operating the vehicle;
g) Drivers shall have a valid Florida driver’s license and shall have no revocations of their driver
license in the past five (5) years; nor any moving violations or accidents in the past three (3)
years;
h) Drivers shall be familiar with the operation of specialized equipment for the mobility impaired,
including wheelchair lifts and related tie downs and necessary compliance with Americans with
Disabilities Act (ADA);
i) Driver shall provide necessary assistance to clients getting in and out of the vehicle. This
includes but is not limited to, assistance with wheelchairs and stowage of mobility aids;
j) Provider will be responsible for all fines and/or violations incurred by Contractor’s personnel
while in performance of this contract; and
k) Tobacco use of any kind is not permitted while on duty.
The City reserves the right, at any time, to approve or reject any driver under this Agreement. The
decision of the City regarding qualifications, acceptance or rejection of any driver under this
Agreement shall be final.
City of Sunny Isles Beach | Invitation to Bid No. 21-03-02 19
3.5 ESCALATION PROCESS
Notwithstanding the City’s right to terminate Vendor’s services pursuant to Section 1.37 of the
General Terms and Conditions, the City may opt to address problems under the following process:
a) The City will contact the Vendor and explain the problem. The Vendor shall explain its position,
provide a course of action that is mutually acceptable, and shall remedy the problem within
twenty-four (24) hours of the notice.
b) If the problem has not been remedied or the City encounters the same problem again, the City
may, at is sole discretion, either work with the Vendor to come to a solution or use the
secondary Vendor. If a solution cannot be mutually agreed to, the City may cancel any
unfulfilled City authorized trips without any cancellation penalties, and fulfill its requirement
needs with the secondary Vendor. Should the primary Vendor remedy the problem to the
City’s satisfaction, the City may request future trip services.
3.6 RECORDS, REPORTS AND DOCUMENTS
In addition to the requirements of Section 1.43 of the General Terms and Conditions, the Vendor
shall maintain records for all services provided to the City which shall include property, personnel,
and financial records as are deemed necessary by the City to assure a proper accounting of funds.
Data items which the Vendor may be required to submit to the City includes, but is not limited to:
a) Vehicle trip origin and destination
b) Scheduled arrival and leave time
c) Actual arrival and leave time
d) Scheduled hours of service
e) Actual hours of service
f) Ridership per vehicle trip
g) Vehicle number
h) Driver’s name and Chauffeur Registration Number
3.7 BILLING TIME
3.7.1. All transportation services shall be paid for at an hourly rate, which hourly rate shall be
determined to commence at the scheduled pick-up time, through the time of drop-off. For purposes
of computing billing time, fractional parts of an hour may be rounded up to the nearest quarter
hour. The Vendor may not request or charge a minimum rental time, except as otherwise provided
for in Section 3.8 below.
City of Sunny Isles Beach | Invitation to Bid No. 21-03-02 20
3.7.2. If the driver arrives early to pick up the assigned riders, the Vendor shall not bill the City for
the amount of time from when the driver arrived until the scheduled pick-up time.
3.7.3. If the driver arrives later than at the agreed upon time, the Vendor shall not charge, and the
City will not pay, for the time for which the Vendor was tardy.
3.7.4. The time required for the vehicle to travel to the pick-up location from the Vendor’s facilities,
and from the drop-off location back to the Vendor’s facilities, is the sole responsibility of the Vendor
and is not billable to the City.
3.8 MINIMUM CHARGES FOR SCHEDULED TRIPS OF LESS THAN 2 HOURS IN DURATION
For scheduled trips wherein the duration of the trip is less than two (2) hours, the Vendor may
request that the City pay a minimum two (2) hour charge. Except as otherwise provided for in
Section 3.8 herein, the Vendor may not request that a minimum charge be imposed for trips that
do not meet a requisite number of hours as stated by the Vendor.
3.9 CANCELLATIONS
A scheduled trip may be cancelled by the City by notifying the Vendor orally or in writing as soon
as possible on or before the day on which the particular trip is scheduled. There shall be no charge
for trips cancelled with at least 2 hours’ notice to the Vendor. Any trip cancelled with less than 2
hours’ notice to the Vendor shall result in a minimum charge to the City of 2 hours, irrespective of
the number of hours the cancelled trip was planned for.
END OF SECTION
City of Sunny Isles Beach | Invitation to Bid No. 21-03-02 21
SECTION 4
BID SUBMITTAL INSTRUCTIONS AND FORMS
BID SUBMITTAL FORMAT
Bidders must submit (1) original and four (4) copies of the bid, and one electronic file, USB or
CD. The original bid must contain an original signature. Be sure that the individual signing the bid is
authorized to commit the bidder’s organization to the bid as submitted. The City reserves the right to
request additional data or material to support bids. All material submitted in response to the ITB will become
the property of the City.
The bid must be in the following format at the time of submittal:
1. Company Information
In response to this ITB, all vendors must provide the following:
Name of Agency/Company (including any "Doing Business As" names)
Internet Web Site Address (if any)
Details of Entity Business Structure (Corporation, Partnership, LLC)
Date Founded
Contact information, such as telephone number, company locations and email address
Proof of insurance
Provide a history of any Criminal or Civil Litigation for a five‐year (5) period of time immediately
preceding this ITB
Proposer must submit a copy of Florida Division of Corporations Sunbiz report with your company
registered as active.
2. Qualifications
Proposer’s relevant experience, qualifications and past performance
An explanation of why the vendor is the best qualified to perform the contract including how the
firm meets or exceeds the requirements of this ITB.
Current Contracts in Miami-Dade, Broward or Palm Beach, Florida Counties.
3. References
Each Proposer must submit a list of three (3) references of Current and Past Customers, preferably, at
least one of these being a government agency of which they have provided services similar in scope and
size of those described herein. No staff at the City of Sunny Isles Beach staff shall be listed as a
reference.
The City retains the right to request any additional information pertaining to the bidder’s ability,
qualifications, and procedures used to accomplish all work under the contract as it deems necessary to
ensure safe and satisfactory work.
City of Sunny Isles Beach | Invitation to Bid No. 21-03-02 22
4. Bid Packet
Bidders must include the following Bid Forms & Affidavits:
Bid Form 1 .......... Vendor Information/Documents & Hourly Rate
Bid Form 2 ................................................................ Bid Cover
Bid Form 3 ...................................... Addenda Acknowledgement
Bid Form 4 .................................................. Bid Submittal Form
Affidavit............................................................... Non-Collusion
Affidavit...................................................... Public Entity Crimes
Affidavit.............................. Equal Opportunity/Affirmative Action
Affidavit........................................................ Conflict of Interest
Affidavit........................................................ Dispute Disclosure
Affidavit................................................................ Anti-Kickback
Affidavit............................... Contractor Anti-Boycott Certification
Affidavit........................................................................ E-Verify
City of Sunny Isles Beach | Invitation to Bid No. 21-03-02 23
BID FORM
VENDOR REQUIRED INFORMATION & DOCUMENTS
Section Summarized Requirement Initial to indicate completed
2.5a
Contact Information:
(available 24/7)
Telephone
Email
Fax
_______
2.5b
Vehicle Communication System
(Attach to this page, Bid Form 1)
_______
2.5c
Vendor Fleet Listing
(Attach to this page, Bid Form 1)
_______
2.5d
Vendor Hourly Rate
(15-30 Passenger motor coach)
$______________
_______
Vendor Hourly Rate
(47-57 Passenger motor coach)
$______________
_______
City of Sunny Isles Beach | Invitation to Bid No. 21-03-02 24
DELIVER TO:
City of Sunny Isles Beach
City Clerk
18070 Collins Avenue, 4th Floor
Sunny Isles Beach, FL 33160
INVITATION TO BID
SECTION 5
BID COVER
OPENING: 2:30 P.M.
Tuesday, April 27, 2021
PLEASE QUOTE PRICES F.O.B. DESTINATION, LESS TAXES, DELIVERED IN
CITY OF SUNNY ISLES BEACH, FLORIDA
NOTE: City of Sunny Isles Beach is exempt from all taxes (Federal, State, and Local). Bid price should be
less all taxes. Tax Exemption Certificate furnished upon request.
Issued by: Procurement Department
Date Issued:
April 6, 2021
This Bid Submittal Consists of
27 Pages Plus Attachments
and Affidavits.
Sealed bids are subject to the Terms and Conditions of this Invitation to Bid and the accompanying Bid
Submittal. Such other contract provisions, specifications, drawings or other data as are attached or
incorporated by reference in the Bid Submittal, will be received at the office of the City Clerk at the address
shown above until the above stated time and date, and at that time, publicly opened for furnishing the
supplies or services described in the accompanying Bid Submittal Requirement.
ITB 21-03-02
MOTOR COACH TRANSPORTATION SERVICES
Procurement Agent:
Firm Name:
Procurement Department
________________________________________
Commodity Code(s):
RETURN ONE ORIGINAL AND FOUR (4) COPIES OF BID SUBMITTAL PAGES AND AFFIDAVITS
FAILURE TO SIGN PAGE 27 OF SECTION 7 BID SUBMITTAL WILL RENDER YOUR BID NON-
RESPONSIVE.
City of Sunny Isles Beach | Invitation to Bid No. 21-03-02 25
SECTION 6
ACKNOWLEDGEMENT OF ADDENDA
INSTRUCTIONS: COMPLETE PART I OR PART II, WHICHEVER APPLIES
PART I:
LIST BELOW ARE THE DATES OF ISSUE FOR EACH ADDENDUM RECEIVED IN CONNECTION
WITH THIS BID
Addendum #1, Dated
Addendum #2, Dated
Addendum #3, Dated
Addendum #4, Dated
Addendum #5, Dated
Addendum #6, Dated
Addendum #7, Dated
Addendum #8, Dated
PART II:
NO ADDENDUM WAS RECEIVED IN CONNECTION WITH THIS BID
FIRM NAME:
AUTHORIZED SIGNATURE: DATE:
TITLE OF OFFICER:
City of Sunny Isles Beach | Invitation to Bid No. 21-03-02 26
SECTION 7
BID SUBMITTAL FORM
Bid Title: MOTOR COACH TRANSPORTATION SERVICES
The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into an agreement with The
City of Sunny Isles Beach to perform and furnish all Work as specified or indicated in the Contract
Documents for the Contract Price and within the Contract Time indicated in this Bid and in accordance with
the other terms and conditions of the Contract Documents.
The Bidder accepts all of the terms and conditions of the Advertisement or Invitation to Bid and Instructions
to Proposers. This Bid will remain subject to acceptance for 90 days after the day of Bid opening. The
Proposer agrees to sign and submit the Agreement and other documents required by the Bidding
Requirements within ten days after the date of the City’s Notice of Award.
In submitting this Bid, the Proposer represents, as more fully set forth in the Agreement, that:
The Proposer has familiarized himself/herself with the nature and extent of the
Contract Documents, Work, site, locality, and all local conditions and Law and
Regulations that in any manner may affect cost, progress, performance, or
furnishing of the Work.
The Proposer has given the City written notice of all conflicts, errors, discrepancies
that it has discovered in the Contract Documents and the written resolution thereof
by City is acceptable to the Proposer.
This Bid is genuine and not made in the interest of or on behalf of any undisclosed
person, firm or corporation and is not submitted in conformity with any agreement
or rules of any group, association, organization, or corporation; the Proposer has
not directly or indirectly induced or solicited any other Proposers to submit a false
or sham Bid; the Proposer has not solicited or induced any person, firm or
corporation to refrain from Bidding; and Proposer has not sought by collusion to
obtain for itself any advantage over any other Proposers or over the City.
The Proposer understands and agrees that the Bid is for unit prices to provide on-demand transportation
services. Estimates are provided for the purposes of Bid Evaluation and to establish unit prices for individual
Work to be contracted by the City under individual Purchase Orders, based on the unit prices established
under this Bid.
The City and the successful Proposer will establish completion times for each individual Work Item and the
successful Proposer agrees that the work will be completed within the time frames agreed upon and
stipulated in the individual Purchase Orders and/or Notice to Proceed.
City of Sunny Isles Beach | Invitation to Bid No. 21-03-02 27
Firm Name:
_____________________________________________________________________________
Street Address:
_____________________________________________________________________________
Mailing Address (if different):
_____________________________________________________________________________
Telephone No. _______________________________ Fax No. _________________________
Email Address: _______________________________ FEIN No. __/__-__/__/__/__/__/__/__
*“By signing this document the bidder agrees to all Terms and conditions of this Invitation
to Bid.
Signature:
__________________________________________________________________
(Signature of authorized agent)
Print Name: _________________________
Title: _________________________________________
THE EXECUTION OF THIS FORM CONSTITUTES THE UNEQUIVOCAL OFFER OF PROPOSER TO
BE BOUND BY THE TERMS OF ITS PROPOSAL. FAILURE TO SIGN THIS SOLICITATION WHERE
INDICATED ABOVE BY AN AUTHORIZED REPRESENTATIVE SHALL RENDER THE PROPOSAL
NON-RESPONSIVE. THE CITY MAY, HOWEVER, IN ITS SOLE DISCRETION, ACCEPT ANY
PROPOSAL THAT INCLUDES AN EXECUTED DOCUMENT WHICH UNEQUIVOCALLY BINDS THE
PROPOSER TO THE TERMS OF ITS OFFER.
City of Sunny Isles Beach | Invitation to Bid No. 21-03-02 28
ATTACHMENT A
Summer Camp 2019
Date # of
Buses Hours # of
Hours Location Address
Week 1 June 10-14
6/11 2 10:00 - 3:30 5.5 TY PARK 3300 N Park Rd, Hollywood, FL 33021
6/12 1 11:00 - 4:00 5 INCREDIBLE ICE 3299 Sportsplex Dr, Coral Springs, FL 33065
6/12 1 10:00 - 3:30 5.5 TY PARK 3300 N Park Rd, Hollywood, FL 33021
6/13 1 10:45 - 3:30 4.75 STRIKE 10 801 Silks Run #1505, Hallandale Beach, FL 33009
6/13 2 9:00 - 3:30 6.5 YOUNG AT ART MUSEUM 751 SW 121st Ave, Davie, FL 33325
6/14 1 10:45 - 3:30 4.75 STRIKE 10 801 Silks Run #1505, Hallandale Beach, FL 33009
6/14 1 9:00 - 4:00 7 SUNRISE PADDLE 2520 N Federal Hwy, Fort Lauderdale, FL 33305
6/14 1 11:30 - 3:45 4.25 DAVE & BUSTERS 3000 Oakwood Blvd, Hollywood, FL 33020
Week 2 June 17-21
6/18 2 10:00 - 3:30 5.5 TY PARK 3300 N Park Rd, Hollywood, FL 33021
6/18 1 9:30 - 3:30 6 XTREME ACTION PARK 5300 Powerline Rd, Fort Lauderdale, FL 33309
6/19 1 10:00 - 3:30 5.5 TY PARK 3300 N Park Rd, Hollywood, FL 33021
6/19 1 9:00 - 3:30 6.5 YOUNG AT ART 751 SW 121st Ave, Davie, FL 33325
6/20 1 10:30 - 4:00 5.5 DAVE & BUSTERS 3000 Oakwood Blvd, Hollywood, FL 33020
6/20 1 11:00 - 3:30 4.5 FUN DIMENSION 2129 NW 1st Ct, Miami, FL 33127
6/20 2 9:00 - 4:00 7 LION COUNTRY SAFARI 2003 Lion Country Safari Rd, Loxahatchee, FL 33470
6/21 1 9:00 - 4:00 7 BROWARD SKI 900 North Flamingo Rd, Pembroke Pines, FL 33028
6/21 1 9:00 - 4:00 7 GECKO PARX 3305 Corporate Ave, Weston, FL 33331
6/21 1 11:00 - 3:45 4.75 GECKO PARX 3305 Corporate Ave, Weston, FL 33331
Week 3 June 24-28
6/25 2 10:00 - 3:30 5.5 PARADISE COVE 900 N Flamingo Rd, Pembroke Pines, FL 33028
6/25 1 10:00 - 3:30 5.5 PLANET AIR 1950 NW 92nd Ave Doral, FL 33172
6/26 1 10:00 - 3:30 5.5 PARADISE COVE 900 N Flamingo Rd, Pembroke Pines, FL 33028
6/26 1 10:00 - 3:30 5.5 PLANET AIR 1950 NW 92nd Ave Doral, FL 33172
6/27 2 11:00 - 3:30 4.5 FUN DEMENSION 2129 NW 1st Ct, Miami, FL 33127
6/27 1 9:30 - 3:30 6 X-TREME ACTION PARK 5300 Powerline Rd, Fort Lauderdale, FL 33309
6/28 1 12:00 - 4:00 4 FUN DIMENSION 2129 NW 1st Ct, Miami, FL 33127
6/28 1 9:00 - 4:00 7 FLIPPERS 7001 Taft St, Hollywood, FL 33024
6/28 1 9:00 - 4:00 7 TY PARK 3300 North Park Hollywood FL, 33021
Week 4 July 1-5
7/2 1 9:00 - 4:00 7 VENETIAN POOL 2702 De Soto Bvld, Coral Gables, FL 33134
7/2 2 9:30 - 3:30 6 X-TREME ACTION PARK 5300 Powerline Rd, Suite 210 Ft Lauderdale, FL 33309
7/3 1 11:00 - 4:00 5 SPAREZ BOWLING 5325 University Drive, Davie FL, 33328
7/3 1 9:30 - 3:30 6 X-TREME ACTION PARK 5300 Powerline Rd, Suite 210 Ft Lauderdale, FL 33309
7/5 4 9:00 - 5:00 8 WATER RAPIDS 6566 N Military Trail West Palm Beach, FL 33407
7/5 1 10:45 - 3:30 4.75 MONSTER MINI GOLF 14435 Miramar Parkway, Miramar, FL 33027
7/3 1 9:00 - 3:45 6.75 SPAREZ BOWLING 5325 University Drive, Davie, FL, 33328
Week 5 July 8-12
7/9 2 10:00 - 3:30 5.5 PARADISE COVE 900 N Flamingo Rd, Pembroke Pines, FL 33028
7/9 1 9:00 - 4:00 7 SUNRISE PADDLE 2520 N Federal Hwy, Fort Lauderdale, FL 33305
7/10 1 9:00 - 4:00 7 GECKO PARX 3305 Corporate Ave, Weston, FL 33331
7/10 1 10:00 - 3:30 5.5 PARADISE COVE 900 N Flamingo Rd, Pembroke Pines, FL 33028
7/11 1 10:30 - 2:00 3.5 BOX ROOM ESCAPE ROOM 2042 Hollywood Blvd, Hollywood, FL 33020
7/11 2 10:00 - 3:30 5.5 PLANET AIR (DORAL)1950 NW 92nd Ave Doral, FL 33172
7/11 1 9:00 - 5:00 8 WATER RAPIDS 6566 N Military Trail West Palm Beach, FL 33407
7/12 1 10:00 - 3:30 5.5 PLANET AIR (DORAL)1950 NW 92nd Ave Doral, FL 33172
7/12 1 9:00 - 4:00 7 SUNRISE PADDLE 2520 N Federal Hwy, Fort Lauderdale, FL 33305
7/12 1
10:30- 3:30 5 LASER QUEST 2101 North University Drive, Sunrise, FL, 33322
Week 6 July 15-19
7/16 2 10:00 - 3:30 5.5 PARADISE COVE 900 N Flamingo Rd, Pembroke Pines, FL 33028
7/16 1 10:00 - 3:30 5.5 PLANET AIR (DORAL)1950 NW 92nd Ave Doral, FL 33172
7/17 1 11:00 - 4:00 5 FLIPPERS 7001 Taft St, Hollywood, FL 33024
7/18 5 9:00 - 5:00
8 MIAMI MARLINS 501 Marlins Way, Miami, FL 33125
7/19 1 9:00 - 4:00 7 BROWARD SKI 900 North Flamingo Rd, Pembroke Pines, FL 33028
7/19 1 10:00 - 3:30 5.5 PARADISE COVE 900 N Flamingo Rd, Pembroke Pines, FL 33028
Week 7 July 22 - 26
7/23 2 9:00 - 4:00 7 MIAMI ZOO 12400 SW 152 st., Miami, FL 33177
7/24 1 9:00 - 4:00 7 MIAMI ZOO 12401 SW 152 st., Miami, FL 33177
Preferences: Air Conditioned Buses, DVR machine, Operational Restroom (cleaned).
Page 1 of 2
Date # of
Buses Hours # of
Hours Location Address
7/24 1 10:00 - 4:00 6 STRIKE 10 801 Silks Run #1505 Hallandale Beach, FL 33009
7/25 2 9:00 - 4:00 7 GECKO PARX 3305 Corporate Ave, Weston, FL 33331
7/25 1 10:00 - 3:30 5.5 PLANET AIR (DORAL)1950 NW 92nd Ave Doral, FL 33172
7/25 1 9:00 - 3:30 6.5 YOUNG AT ART MUSEUM 751 SW 121st Ave, Davie, FL 33325
7/26 1 9:00 - 4:00 7 SUNRISE PADDLE 2520 N Federal Hwy, Fort Lauderdale, FL 33305
7/26 1 8:30- 4:00 7.5 PARADISE COVE 900 North Flamingo Rd, Pembroke Pines, FL 33028
Week 8 July 29- August 2
7/30 1 9:00 - 4:00 7 BROWARD SKI 900 North Flamingo Rd, Pembroke Pines, FL 33028
7/30 2 10:00 - 3:30 5.5 PARADISE COVE 900 N Flamingo Rd, Pembroke Pines, FL 33028
7/30 1 11:00 - 3:30 4.5 TOP GOLF 17321 NW 7th Ave, Miami Gardens, FL 33169
7/31 1 9:00 - 4:00 7 BROWARD SKI 900 North Flamingo Rd, Pembroke Pines, FL 33028
7/31 1 10:00 - 3:30 5.5 PARADISE COVE 900 North Flamingo Rd, Pembroke Pines, FL 33028
8/1 2 9:00 - 2:30 5.5 JUMP START INDOOR PLAYGROUND 10141 Pines Blvd, Pembroke Pines, FL 33026
8/1 1 9:00 - 4:00 7 LION COUNTRY SAFARI 2003 Lion Country Safari Rd, Loxahatchee, FL 33470
8/1 1 9:00 - 5:00 8 WATER RAPIDS 6566 N Military Trail West Palm Beach, FL 33407
8/1 1 9:00 - 5:00 8 WATER RAPIDS 6567 N Military Trail West Palm Beach, FL 33407
8/1 1 9:30 - 3:30 6 X-TREME ACTION PARK 5300 Powerline Rd, Suite 210 Ft Lauderdale, FL 33309
Week 9 August 5- 9
8/6 1 10:00 - 3:30 5.5 PLANET AIR (DORAL)1950 NW 92nd Ave Doral, FL 33172
8/8 3 10:00 - 3:30 5.5 TY PARK 3300 N Park Rd, Hollywood, FL 33021
8/9 3 10:30 - 4:00 5.5 DAVE & BUSTERS 3000 Oakwood Blvd, Hollywood, FL 33020
8/9 1 11:00- 3:30 4.5 NINJA LOUNGE 14401 NE 19th Ave, North Miami, FL 33181
Week 10 August 12 - 16
8/16 1 10:00- 3:45 5.75 FLIPPERS MOVIE 7001 Taft St, Hollywood, FL 33024
Winter Break & Spring Break 2019
Date # of
Buses Hours # of
Hours Location Address
12/26 1 10:00 - 3:30 5.5 Dave & Busters 3000 Oakwood Blvd, Hollywood, FL 33020
12/27 1 9:00 - 4:00 7 PINTO FARMS 14890 SW 216th Street, Miami, FL 33170
1/2 1 10:00 - 4:00 6 PLANET AIR (DORAL)1950 NW 92nd Ave Doral, FL 33172
1/3 1 10:00 - 3:30 5.5 SPAREZ BOWLING 5325 University Drive, Davie FL, 33328
3/27 2 11:30 - 4:30 5 Dave & Busters 3000 Oakwood Blvd, Hollywood, FL 33020
3/28 1 10:30 - 4:00 5;5 TY PARK 3300 N Park Rd, Hollywood, FL 33021
Spring Break Camp March 25 - 29, 2019
Preferences: Air Conditioned Buses, DVR machine, Operational Restroom (cleaned).
Winter Break Camp December 23 - 27, 2019
Winter Break Camp December 30, 2019 - January 3, 2020
Page 2 of 2
City of Sunny Isles Beach | Invitation to Bid No. 21-03-02 29
AFFIDAVITS
NON-COLLUSION AFFIDAVIT
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Telephone: (305) 947-0606 Fax: (305) 949-3113
STATE OF FLORIDA )
)
COUNTY OF _____________)
The undersigned being first duly sworn as provided by law, deposes, and says:
This Affidavit is made with the knowledge and intent that it is to be filed with the City of Sunny Isles Beach City Commission and that it will be
relied upon by said County, in any consideration which may give to and any action it may take with respect to this Bid.
The undersigned is authorized to make this Affidavit on behalf of,
_____________________________________________________________
(Name of Corporation, Partnership, Individual, etc.)
a, ________________________________, formed under the laws of _____________
(Type of Business) (State)
of which he is ________________________________________________.
(Sole Owner, Partner, President, etc.)
Neither the undersigned nor any person, firm, or corporation named in above Paragraph 10.2, nor anyone else to the knowledge of the
undersigned, have themselves solicited or employed anyone else to solicit favorable action for this Bid by the City, also that no head of any
department or employee therein, or any officer of the City of Sunny Isles Beach, Florida is directly interested therein.
This Bid is genuine and not collusive or a sham; the person, firm or corporation named above in Paragraph 10.2 has not colluded, conspired,
connived or agreed directly or indirectly with any proposers or person, firm or corporation, to put in a sham Bid, or that such person, firm or
corporation, shall refrain from Bidding, and has not in any manner, directly or indirectly, sought by agreement or collusion, or communication
or conference with any person, firm or corporation, to fix the prices of said Bid or Bids of any other proposers; and all statements contained in
the Bid or Bids described above true; and further; neither the undersigned, nor the person, firm or corporation named above in Paragraph
10.2, has directly or indirectly submitted said Bid or the contents thereof, or divulged information or data relative thereto, to any association or
to any member or agent thereof.
______________________________________________________________________
AFFIANT’S NAME AFFIANT’S TITLE
TAKEN, SWORN AND SUBSCRIBED TO BEFORE ME this _____ day of _______________________, 200_.
Personally Known ________ or Produced Identification ________;
Type of identification ___________________________________
(Affix seal here)
___________________________________
NOTARY PUBLIC (name printed or typed)
DECEMBER 28, 2010
PUBLIC ENTITY CRIMES
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Telephone: (305) 947-0606 Fax: (305) 949-3113
SWORN STATEMENT PURSUANT TO SECTION 287.133(3)(a)
FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES
PUBLIC ENTITY CRIMES
Pursuant to the provisions of paragraph (2) (a) of Section 287.133, Florida State Statutes - "A person or affiliate
who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a
Bid on a Contract to provide any goods or services to a public entity, may not submit a Bid on a Contract with a
public entity for the construction or repair of a public building or public Work, may not submit Bids on leases of
real property to a public entity, may not be awarded to perform Work as a Contractor, supplier, Sub-Contractor, or
Consultant under a Contract with any public entity, and may not transact business with any public entity in excess
of the threshold amount Category Two of Sec. 287.017, FS for thirty six months from the date of being placed on
the convicted vendor list".
THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER
OFFICIAL AUTHORIZED TO ADMINISTER OATHS.
11.1. This sworn statement is submitted to City of Sunny Isles Beach _____________
by____________________________________________________________________________
[print individual’s name and title]
for____________________________________________________________________________
[print name of entity submitting sworn statement]
whose business address is:
_______________________________________________________________________________
_______________________________________________________________________________
and (if applicable) its Federal Employer Identification number (FEIN) is_____________________.
(If the entity had no FEIN, include the Social Security Number of the individual signing this sworn
statement:_________________________________.)
11.2. I understand that a "public entity crime" as defined in Paragraph 287.133(1)(g), Florida Statutes, means a
violation of any state or federal law by a person with respect to and directly related to the transaction of
business with any public entity or with an agency or political subdivision of any other state or with the
United States, including, but not limited to, any Bid or Contract for goods or services to be provided to any
public entity or an agency or political subdivision of any other state of the United States and involving
antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation.
11.3. I understand that "convicted" or "conviction" as defined in Para. 287.133(1)(b), Florida Statutes, means a
finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any
federal or state trail court of record relating to charges brought by indictment or information after July 1,
1989, as a result of a jury verdict, non-jury trial, or entry of a plea of guilty or nolo contendere.
11.4. I understand that an "affiliate" as defined in Para. 287.133(1)(a), Florida Statutes, means:
a.) predecessor or successor of a person convicted of a public entity crime; or
b.) Any entity under the control of any natural person who is active in the management of the entity
and who has been convicted of a public entity crime. The term "affiliate" includes those officers,
directors, executors, partners, shareholders, employees, members, and agents who are active in
the management of an affiliate. The ownership by one person of shares constituting a controlling
interest in another person, or a pooling of equipment or income among persons when not for fair
DECEMBER 28, 2010
market value under an arm's length agreement, shall be a prime facie case that one person
controls another person. A person who knowingly enters into a joint venture with a person who
has been convicted of a public entity crime in Florida during the preceding 36 months shall be
considered an affiliate.
11.5. I understand that a "person" as defined in Para. 287.133(1)(e), Florida Statutes, means any natural
person or entity organized under the laws of any state or of the United States with the legal power to
enter into a binding Contract and which Bids or applies to Bid on Contracts for the provision of goods or
services let by a public entity, or which otherwise transacts or applies to transact business with a public
entity. The term "persons" includes those officers, directors, executives, partners, shareholders,
employees, members, and agents who are active in management of any entity.
11.6. Based on information and belief, the statement which I have marked below is true in relation to the entity
submitting this sworn statement. (Indicate which statement applies.)
____ Neither the entity submitting this sworn statement, nor any of it's officers, directors, executives, partners,
shareholders, employees, members, or agents who are active in the management of the entity, nor any
affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1,
1989.
____ The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners,
shareholders, employees, members, or agents who are active in the management of the entity, or an
affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1,
1989.
____ The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners,
shareholders, employees, members, or agents who are active in the management of the entity, or an
affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1,
1989. However, there has been a subsequent proceeding before a Hearing Officer of the State of
Florida, Division of Administrative Hearings and the Final Order entered by the Hearing Officer of the
State of Florida, Division of Administrative Hearings and the Final Order entered by the Hearing Officer
determined that it was not in the public interest to place the entity submitting this sworn statement on the
convicted vendor list. (Attach a copy of the final order.)
I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER FOR THE
PUBLIC ENTITY IDENTIFIED IN PARAGRAPH 11.1 (ONE) ABOVE IS FOR THAT PUBLIC ENTITY ONLY AND,
THAT THIS FORM IS VALID THROUGH DECEMBER 31 OF THE CALENDAR YEAR IN WHICH IT IS FILED. I
ALSO UNDERSTAND THAT I AM REQUIRED TO INFORM THE PUBLIC ENTITY PRIOR TO ENTERING INTO
A CONTRACT IN EXCESS OF THE THRESHOLD AMOUNT PROVIDED IN SECTION 287.017, FLORIDA
STATUTES, FOR CATEGORY TWO OF ANY, CHANGE IN THE INFORMATION CONTAINED IN THIS FORM.
By:
______________________________________
(Signature)
______________________________________
(Printed Name)
______________________________________
(Title)
Sworn to and subscribed before me this ______ day of_______________________, 20_____, by
__________________________________________________.
(AFFIX NOTARY STAMP HERE) ______________________________________
Signature: Notary Public – State of Florida
______________________________________
Personally Known __________ OR Produced Identification __________
roduced
________________________________ 10/1998
EQUAL OPPORTUNITY /
AFFIRMATIVE ACTION
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Telephone: (305) 947-0606 Fax: (305) 949-3113
EQUAL OPPORTUNITY/AFFIRMATIVE ACTION STATEMENT
The contractors and all subcontractors hereby agree to a commitment to the principles and
practices of equal opportunity in employment and to comply with the letter and spirit of
federal, state, and local laws and regulations prohibiting discrimination based on race,
color, religion, national region, sex, age, handicap, marital status, and political affiliation or
belief.
Signed: ________________________________________
Title: ________________________________________
Firm: ________________________________________
Address: ________________________________________
________________________________________
DECEMBER 28, 2010
CONFLICT OF INTEREST
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Telephone: (305) 947-0606 Fax: (305) 949-3113
CONFLICT OF INTEREST STATEMENT
The award of any contract hereunder is subject to the provisions of Chapter 112, Florida State Statutes. Proposers must
disclose with their Bids, the name of any officer, director, partner, associate or agent who is also an officer or employee of the
City of Sunny Isles Beach or its agencies.
STATE OF FLORIDA
COUNTY OF ___________________
BEFORE ME, the undersigned authority, personally appeared _____________________________, who was duly sworn,
deposes, and states:
18.1. I am the _________________________________________________ of
__________________________________with a local office in _____________________________ and principal office in
_____________________.
18.2. The above named entity is submitting a Bid for the City of Sunny Isles Beach, RFQ No. ______________ described
as: RFP Event Rides. The Affiant has made diligent inquiry and provides the information contained in this Affidavit based
upon his own knowledge.
18.3 The Affiant states that only one submittal for the above Bid is being submitted and that the above named entity has
no financial interest in other entities submitting Bids for the same project.
18.4 Neither the Affiant nor the above named entity has directly or indirectly entered into any agreement, participated in
any collusion, or otherwise taken any action in restraints of free competitive pricing in connection with the entity’s submittal for
the above Bid. This statement restricts the discussion of pricing data until the completion of negotiations if necessary and
execution of the Contract for this project.
18.5 Neither the entity nor its affiliates, nor any one associated with them, is presently suspended or otherwise ineligible from
participation in contract letting by any local, State, or Federal Agency.
18.6 Neither the entity, nor its affiliates, nor any one associated with them have any potential conflict of interest due to any
other clients, contracts, or property interests for this project.
18.7 I certify that no member of the entity’s ownership or management is presently applying for any employee position or
actively seeking an elected position with the City of Sunny Isles Beach.
18.8 I certify that no member of the entity’s ownership or management, or staff has a vested interest in any aspect of the City
of Sunny Isles Beach.
18.9 In the event that a conflict of interest is identified in the provision of services, I, on behalf of the above named entity, will
immediately notify the City of Sunny Isles Beach.
Dated this _________ day of _____________________________________, 2021.
_________________________________ _________________________________
AFFIANT Print or Type Name and Title
Sworn to and subscribed before me this _____ day of ______________________, 2021.
Personally Known ________ OR
Produced Identification ________; Type of Identification _________________________
__________________________________
NOTARY PUBLIC STATE OF FLORIDA
DECEMBER 28, 2010
DISPUTE DISCLOSURE
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Telephone: (305) 947-0606 Fax: (305) 949-3113
DISPUTE DISCLOSURE FORM
Answer the following questions by placing a “X” after “Yes” or “No”. If you answer “Yes”, please
explain in the space provided, or on a separate sheet attached to this form.
19.1. Has your firm or any of its officers, received a reprimand of any nature or been suspended by the
Department of Professional Regulations or any other regulatory agency or professional associations within the last
five (5) years?
YES __________ NO __________
19.2. Has your firm, or any member of your firm, been declared in default, terminated or removed from a
contract or job related to the services your firm provides in the regular course of business within the last five (5)
years?
YES __________ NO __________
19.3. Has your firm had against it or filed any requests for equitable adjustment, contract claims, Bid protests,
or litigation in the past five (5) years that is related to the services your firm provides in the regular course of
business?
YES __________ NO __________ If yes, state the nature of the request for equitable adjustment, contract
claim, litigation, or protest, and state a brief description of the case, the outcome or status of the suit and the
monetary amounts of extended contract time involved.
I hereby certify that all statements made are true and agree and understand that any misstatement or
misrepresentation of falsification of facts shall be cause for forfeiture of rights for further consideration of this Bid
for the City of Sunny Isles Beach.
________________________________________ ______________________________________
Firm Date
________________________________________ _______________________________________
Authorized Signature Print or Type Name and Title
DECEMBER 28, 2010
ANTI-KICKBACK
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Telephone: (305) 947-0606 Fax: (305) 949-3113
ANTI-KICKBACK AFFIDAVIT
STATE OF FLORIDA )
)
COUNTY OF ___________ )
I, the undersigned, hereby duly sworn and deposed say that no portion of this sum herein Bid
will be paid to any employees of the City of Sunny Isles Beach or its elected officials as a
commission, kickback, reward or gift, directly or indirectly by me or any member of my firm or
by an officer of the corporation.
By: ________________________________
Title: ________________________________
The foregoing instrument was acknowledged before me this _____ day of
__________________, 20____, by _________________________________________ [name
of person], as __________________________________ [type of authority], for
________________________________ [name of party on behalf of whom instrument was
executed].
AFFIX NOTARY STAMP HERE:
_______________________________
Notary Public – State of Florida
________________________________
Print or Type Commissioned Name
Personally Known __________ OR Produced Identification __________
Type of Identification Produced ________________________________
DECEMBER 28, 2010
CONTRACTOR ANTI-BOYCOTT CERTIFICATION
[PURSUANT TO FLORIDA STATUTE § 215.4725]
I, ___________________, on behalf of _________________________,
Print Name Company Name
certifies that___________________________ does not:
Company Name
1.Participate in a boycott of Israel; and
2.Is not on the Scrutinized Companies that Boycott Israel list; and
3.Is not on the Scrutinized Companies with Activities in Sudan List; and
4.Is not on the Scrutinized Companies with Activities in the Iran Petroleum
Energy Sector List; and
5.Has not engaged in business operations in Cuba or Syria.
________________________________
Signature
________________________________
Title
________________________________
Date
E-Verify Affidavit
Florida Statute 448.095 directs all public employers, including municipal governments, to verify the
employm ent eligibility of all new public employees through the U.S. Department of Homeland Security’s E-
Verify System, and further provides that a public employer may not enter into a contract unless each party
to the contract registers with and uses the E-Verify system.
Florida Statute 448.095 further provides that if a contractor enters into a contract with a subcontractor, the
subcontractor must provide the contractor with an affidavit stating that the subcontractor does not employ,
contract with, or subcontract with an unauthorized alien.
In accordance with Florida Statute 448.095, all contractors doing business with the City of Sunny Isles
Beach are required to verify employee eligibility using the E-Verify system for all existing and new
employees hired by the contractor during the contract term. Further, the contractor must also require and
maintain the statutorily required affidavit of its subcontractors. It is the responsibility of the awarded vendor to
ensure compliance with E-Verify requirements (as applicable). To enroll in E-Verify, employers should visit
the E-Verif y web site (https://www.e-verify.gov/employers/enrolling-in-e-verify) and follow the
instructions. T he contractor must, as usual, retain the I-9 Forms for inspection.
By affixing your signature below you hereby affirm that you will comply with E-Verify requirements.
Company Name
Offeror Signature Date
Print Name Title
Federal Employer Identification Number (FEIN)
Notary Public Information
Sworn to and subscribed before me on this this day of , 2021.
By
Is personally known to me
Has produced identification (type of identification produced: )
Signature of Notary Public
Print or Stamp of Notary Public Expiration Date