HomeMy WebLinkAboutAddendum #11
ADDENDUM # 1
DATE: May 21, 2021
TO: All Proposers
FROM: Procurement Department
RFP NO.: 21-03-01; Holiday Lighting and Decorations
SUBJECT: Addendum No. 1
BID SUBMITTAL DEADLINE: Tuesday, June 1, 2021 at 2:30PM
Please attach this addendum to the documents in your possession and include the Acknowledgement
of Addenda form with your response incorporated with the Request for Proposal.
Q1. Can you provide a photo of your pole decorations from last year?
A1. Pictures enclosed, please reference page 2-3 herein.
Q1. Are we able to receive a copy of the scales for the City monument signs mentioned in this RFP for
Holiday Lighting and Decorations?
A2. Pictures enclosed, please reference page 4-10 herein. Please note, a piece of the entrance sign for
Monument 2 is out for repair and not pictured.
Q2. Can we do a Good, Better, Best option?
A2. For evaluation purposes, Proposer shall provide pricing in accordance with Bid Form 3. However,
additional options can be included for informational purposes.
Q3. Is the yearly price a lease?
A3. This is not a lease agreement. However, the agreement would require for the approved services and
décor be available to the City each year the agreement is valid.
Q4. In regards to the penalties for repeat issues. How will a tripped GFI, unplugged cord, other vandalism
or acts of God be treated that are not the fault of the vendor, the materials or workmanship?
A4. Issues that are not the fault of the vendor would not be assessed penalties. However, issues that are
not following the terms of the contract would be (i.e. response time, not meeting deadline, etc.).
Q5. Please verify Automobile Liability is correct at 5M when the General Liability Insurance is only required
at 1M.
A5. Correct
Q6. Does the City have electrical outlets at the base of each tree in the center median and along the sides
of Collins Avenue?
A6. An approved outdoor extension cord may be needed to reach the closest outlet.
Q7. Please advise what "equipment" means in Section 3.2 and 3.3.
A7. Equipment refers to any of the holiday decorations (i.e. lights, Christmas trees, menorah, décor, etc.).
Q8. Section 1.12 mentions a Bid Bond and Performance Bond, but the amounts of these bonds are not
specified anywhere. Please clarify the limits/specifications of each bond that is required.
A8. Neither is required for this bid.
2020 POLE DECORATIONS
2
2020 POLE DECORATIONS
3
CITY MONUMENT 1
4
5
CITY MONUMENT 2
6
7
8
CITY MONUMENT 3
9
10