HomeMy WebLinkAboutReso 2021-3202RESOLUTION NO.2021 - '5Z0Z_
A RESOLUTION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA,
APPROVING THE EXPENDITURE OF BUDGETED FUNDS WITH
TOSHIBA BUSINESS SOLUTIONS FOR A FOUR-YEAR LEASE OF ONE
(1) COPIER, IN AN AMOUNT NOT TO EXCEED THIRTEEN
THOUSAND TWO HUNDRED SEVENTY-TWO DOLLARS ($13,272.00)
ATTACHED HERETO AS EXHIBIT "A"; AUTHORIZING THE CITY
MANAGER EXECUTE SAID LEASE AGREEMENT AND TO DO ALL
THINGS NECESSARY TO EFFECTUATE THE TERMS OF THIS
RESOLUTION; PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City is in need of leasing a copier for the Gateway Park office; and
WHEREAS, staff researched and determined that the Toshiba copiers have the
appropriate copying, printing, and scanning capabilities to meet the expanded
copying/printing/scanning needs; and
WHEREAS, on September 17th, 2021, via Resolution No. 2020-3098, the City
Commission approved the expenditure of budgeted funds for a four-year lease of three (3)
copiers to replace the outdated copiers in the Government Center and the Public Works
compound office, in an amount not to exceed $64,232.00; and
WHEREAS, the City now wishes to approve the expenditure of budgeted funds with
Toshiba Business Solutions Florida for a four (4) year lease of one (1) additional copier to be
placed at the Gateway Park office, in an amount not to exceed Thirteen Thousand Two Hundred
Seventy -Two Dollars ($13,272.00), attached hereto as Exhibit "A".
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS:
Section 1. Approval of Expenditure of Budgeted Funds. The City Commission hereby
approves the expenditure of budgeted funds with Toshiba Business Solutions Florida for a four
(4) year lease of one (1) additional copier to be placed at the Gateway Park office, in an amount
not to exceed Thirteen Thousand Two Hundred Seventy -Two Dollars ($13,272.00), attached
hereto as Exhibit "A".
Section 2. Authorization of City Manager. The City Manager is hereby authorized to
execute said Lease Agreement and to do all things necessary to effectuate the terms of this
Resolution.
Section 3. Effective Date. The Resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this 17th day of June 2X21.
0
H. Scholl, Mayor
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APPROVED AS TO FORM
AN EG UFFICIENCY:
ENIrd (on, ity Attorney
Moved by: (S3toflp-ik Seconded by: c�YVIYV��caS(OIJ-((p�
Vote:
Mayor Scholl (Yes) (No)
Vice Mayor Svechin (Yes) (N )
Yes o
Commissioner Goldman (Yes) (No)
Commissioner Lama ✓ (Yes) (No)
Commissioner Viscarra (Yes) (No)
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TO:
VIA:
FROM:
DATE:
RE:
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
(305) 947-0606 City Hall
(305) 949-3113 Fax
MEMORANDUM
Honorable Mayor and City Commissioners
Christopher J. Russo, City Manager
Derrick Arias, Chief Information Officer
June 17, 2021
Approving Expenditure of Budgeted Funds for the Lease a TOSHIBA
Copier for Gateway Park
RECOMMENDATION:
Staff recommends approval of this Resolution.
REASONS:
The Cultural and Community Services Department has requested a copier staff use at Gateway Park.
On September 17th, 2021, the City Commission approved the lease of three (3) photocopiers a!
replacements for the outdated copiers in the Government Center and the Public Works office. Staff is
requesting the expenditure of budgeted funds for the lease of an additional copier for Gateway Park,
in a total amount not to exceed $13,272.00.
ADDITIONAL INFORMATION:
The three (3) copiers previously approved by the City Commission were leased for a four (4) year
period through Toshiba Business Solutions. Similarly, the copier for Gateway Park would also be
leased for a four (4) year period through Toshiba Business Solutions.
FUNDING SOURCE:
Funds have been appropriated in Information Technology Department's budget.
ATTACHMENTS:
Resolution
Proposal
Item Number: 10.0
TOSHIBA
PROPOSAL PREPARED FOR:
City of Sunny Isles Beach
Toshiba e-Studio6516AC
Submitted by:
Pauline Gregory, Government Account Executive
Mobile: 954-562.3673
Email: Pauli ne.gregory@tbs.toshiba.com
TOSHIBA BUSINESS SOLUTIONS (USA)
May 21 st, 2021
TOSHIBA
BUSINESS SOLUTIONS
City of Sunny Isles Beach
TOSHIBA a STUD106516AC Color MFP — copy, print, scan, fax
Proposed Configuration:
Toshiba e-Studio6516AC
• 300 Sheet Dual Scan Document Feeder
�• (4) 540_ Standard Paper Drawers
• 100 Sheet Bypass Tray
• 50 Sheet Staple Finisher (MJ1111 B)
• Finisher Rail (KN1103)
• Power filter (PWRFLTR-XGPCS15D)
• Data Overwrite Security Kit Included
• Hole Punch Unit (MJ6106N)
Product Features:
• 65ppm color 75ppm b&w Multifunction
• Large Work Group
• Copy, Print, Scan, Fax
• 10.00" Color Touch Screen
• High Speed Scanning @ 80spm
• Network Print & Scan
• Eco Friendly
• Energy Star Rated
• Advanced Data Security
Financial Consideration:
• $165.00 per month 160- month term
• $198.00 per month 148- month term
NASPO ValuePoint Master Agreement, Contract#140604, Agreement #44000000-NASPO-19-ACS
Maintenance Agreement:
Color @.0325 per copy 1 Black @ .00540 per copy
Includes all parts, labor, service calls and supplies (excluding paper & staples).
No additional charge for delivery, installation, set-up, and training.
TOSHIBA
BUSINESS SOLUTIONS
Purchase Order must reference:
"This PO incorporates the Agreement for Lease of Equipment
under Florida's Participating Addendum to the NASPO ValuePoint
Master Agreement, Contract # 140604, Agreement #44000000-
NASO- 19-ACS"
In addition.
Lease remit to:
Toshiba America Business Solutions, Inc
Financial Services
21719 Network Place.
Chicago, IL 60673 -1217
Submitted by:
Pauline Gregory, Government Accounts
Mobile: 954-562.3673
Email: Pauli ne.gregory@tbs.toshiba.com