HomeMy WebLinkAboutReso 2014-2251RESOLUTION NO. 2014-
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF SUNNY ISLES BEACH, FLORIDA, AWARDING
BID NO. 14 -04 -01 TO AND ENTERING INTO AN
AGREEMENT WITH LYNX CONSTRUCTION
MANAGEMENT, LLC FOR ARLEN HOUSE RIGHT -OF-
WAY IMPROVEMENT, IN AN AMOUNT NOT TO
EXCEED SEVEN HUNDRED FORTY THOUSAND EIGHT
HUNDRED TEN DOLLARS AND FORTY CENTS
($740,810.40), ATTACHED HERETO AS EXHIBIT "A";
AUTHORIZING THE MAYOR TO EXECUTE SAID
AGREEMENT; AUTHORIZING THE CITY MANAGER TO
DO ALL THINGS NECESSARY TO EFFECTUATE THIS
RESOLUTION; PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City is in need of improvements to the Arlen House Right -of -Way, and
issued Request for Proposal No. 14 -04 -01 of which two (2) responses were received; and
WHEREAS, the bid response from Lynx Construction Management, LLC was
determined to be the lowest responsible and responsive bidder for Arlen House Right -of -Way
Improvement Project; and
WHEREAS, Lynx Construction Management is qualified, willing and able to provide the
desired services on the terms and conditions set forth herein; and
WHEREAS, the City wishes to award Bid No. 14 -04 -01 to and enter into an Agreement
with Lynx Construction Management, LLC for the Arlen House Right -of -Way Improvement
Project, in an amount not to exceed Seven Hundred Forty Thousand Eight Hundred Ten Dollars
and Forty Cents ($740,810.40), attached hereto as Exhibit "A ".
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS:
Section 1. Incorporation of Recitals. The recitals set forth in this resolution are incorporated
herein by reference as if fully set forth herein.
Section 2. Award of Bid and Approval of Agreement. The City Commission hereby awards
RFP No. 14 -04 -01 to and approves the Agreement with Lynx Construction Management, LLC
for Arlen House Right -of -Way Improvement, in an amount not to exceed Seven Hundred Forty
Thousand Eight Hundred Ten Dollars and Forty Cents ($740,810.40), attached hereto as Exhibit
«A„
Section 3. Authorization of Mayor. The Mayor is hereby authorized to execute said
Agreement.
R2014- Lynx Arlen House Right Of Way Impr BA 14 -04 -01 Page I of 2
Section 4. Authorization of City Manager. The City Manager is hereby authorized to do all
things necessary to effectuate this Resolution.
Section 5. Effective Date. This Resolution shall become effective upon adoption.
PASSED AND ADOPTED this 19th day of June 2014.
ATTEST:
_c:::: N L� �' —
Jane A. Hines, MMC, City Clerk
APPROVED AS TO FORM AND
LEGAL'SIUffWIENCY
City Attorney
Vote: S—d
Mayor Norman S. Edelcup
Vice Mayor Isaac Aelion
Commissioner Jeanette Gatto
Commissioner Jennifer Levin
Commissioner George "Bud" Scholl
Moved by: Cp
Seconded by: Ut a, O
(Yes)
(Yes)
(Yes)
Yes)
(Yes)
R2014- Lynx Arlen House Right Of Way Impr BA 14 -04 -01 Page 2 of 2
(No)
(No)
(No)
(No)
(No)
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AGREEMENT BETWEEN THE CITY OF SUNNY ISLES
BEACH AND LYNX CONSTRUCTION MANAGEMENT, LLC
CONTRACT NO. C1314 -057
or few •
THIS AGREEMENT (hereinafter referred to as the "Agreement ") is made in duplicate,
this 23 day of - t 2014, by and between the City of Sunny Isles Beach (the
"City ") and Lynx Construction Management, LLC, a Florida Corporation (the Contractor "), a
corporation authorized to (to business in the State of Florida whose Federal I.D. # is
263104033
WITNESSETH:
WHEREAS, the City issued Request for Proposal ("UP") No. 14 -04 -01 ( "RFP ") for Arlen
House Right -of -Way Improvement (the "Project "), and Contractor was selected as the lowest
responsible, responsive bidder; and
WHEREAS, the Contractor represents to the City that it possesses the requisite
qualifications, expertise and licenses to perform all necessary work in connection with the
Project; and
WHEREAS, the City Commission has deter►nined that it is in the City's best interests
to enter into and approve this Agreement with the Contractor for the Project; and
WHEREAS, the City desires to enter into this Agreement with Contractor to perform the
Project in a total amount not to exceed Seven Hundred Forty Thousand Eight Hundred Ten
Dollars Forty Cents ($740,810.40).
NOW THEREFORE, in consideration of the foregoing, and the mutual
covenants and compensation set forth herein, the City and Contractor agree as follows:
ARTICLE 1. DEFINITIONS
Agreement means this Agreement together with the Contract Documents.
Bond(s) means the Payment Bond and the Performance Bond issued by a surety or sureties in
accordance with the provisions of the Contract Documents.
Commencement Date means the date specified in the Notice to Proceed from the City
Manager or his designee.
Contract Amount means the total sum of monies which has been agreed to between the
Contractor and the City as the total price for the construction of the Project and the performance of
all services under this Agreement.
Contract Documents means this Agreement, Request for Proposal ("UP") No. 14- 04 -01, any
Addenda, Supplemental Terms and Conditions, the Contractor's response to the Request for
Proposal, the Bid Bond, the Payment and Performance Bond, Contractor's Schedule of Value,
approved written interpretations and clarifications, Field Directives, Construction Change
Directives, any Change Orders issued thereto, and any modifications, duty issued after execution
Exhibit "A"
of the Agreement.
Contract Time means the time period defined in this Agreement for the Contractor to
complete the Work.
Contractor means the Successful Contractor selected by the City to provide all labor, materials,
equipment and services to complete the Work described in the Contract Documents.
Contractor Project Manager means the person designated by Contractor as its lead
representative to the City. The Contractor Project Manager shall have the authority to obligate
and bind the Contractor and to act on all matters on behalf of Contractor except for revisions to
the Contract Documents and Change Orders.
Construction Change Directive means a written directive to effect changes to the Work,
prepared by and executed by the City.
Construction Work means all Work required by this Agreement for the construction of the
Project. The Construction Work is also referred to herein as the "Work ".
Cure means the action taken by the Contractor, promptly after receipt of written notice from the
City of a breach of the Agreement, which shall be performed at no cost to the City, to repair,
replace, correct, and/or remedy all material, equipment, or other elements of the Work or the
Agreement affected by such breach, or to otherwise make good and eliminate such breach,
including, without limitation, repairing, replacing or correcting any portion of the Work or the
Project site disturbed in performing such cure.
Cure Period means a period of seven (7) days, after receipt of written notice to cure from the
City, in which the Contractor is required to cure deficiencies in the Work or compliance with
this Agreement or the Contract Documents.
Drawings means the graphic and pictorial portions of the Work, which serve to show the
design, location and dimensions of the Work to be performed, including, without limitation, all
notes, schedules and legends on such Drawings.
Field Directive means a written approval for the Contractor to proceed with Work requested by
the City, which is minor in nature and should not involve additional cost.
Insurance Requirements means the requirements described in this Agreement and the Contract
Documents.
Notice To Proceed means a written letter or directive issued by the City Manager or his
designee directing that the Contractor may begin Work on the Project or a specific task of the
Project.
Project Manager means an employee or representative of the City assigned to manage and
monitor the Work to be performed under this Agreement and the construction of the Project.
Project means the construction and incidentals thereto, of the project entitled RFP 14 -04 -01
"Arlen House Right -of -Way Improvement ", as described in the Contract Documents.
Project Site means the area for the proposed Project, consisting of Arlen House Right -of -Way
Improvements along the frontage of Arlen House property extending from the south side of
Bayview Drive to the southern terminus of the property on Collins Avenue (SR AIA).
Punch List means a compilation of items of Construction Work required to be performed by, or
through the Contractor after the Substantial Completion inspection and prior to Final Completion
and payment.
Request For Information (RFI) means a request from the Contractor seeking an interpretation
or clarification by the City relative to the Agreement and/or the Contract Documents. The RFI,
which shall be clearly marked RFI, shall clearly and concisely set forth the issue(s) or item(s)
requiring clarification or interpretation and why the response is needed. The RFI must set forth
the Contractor's interpretation or understanding of the document(s) in question, along with
the reason for such understanding.
Schedule of Values means a written schedule setting forth the detailed and itemized cost
breakdown, inclusive of labor, material, and taxes of all elements comprising the Work.
Specifications and Plans as used herein means that portion of the Contract Documents
which are the written requirements for the materials, equipment, systems, standards and
workmanship for completion of the Work and performance of related services for this Project.
Sub - Contractor(s) means a person or entity other than a materialman or laborer that has a
direct contract with the Contractor to perform or supply any portion of the Work in connection
with this Project.
Time for Completion means the time to complete all Work no later than six (6) months from
the Commencement Date specified in the Notice to Proceed issued by the City Manager or his
designee.
Final Completion means the date certified by the City Engineer that all documents required
by the Contract Documents have been received by the City Engineer; any other documents
required to be provided by Contractor have been received by City Engineer; and to the best
of City Engineer's knowledge, information and belief the Work defined herein has been fully
completed in accordance with the terms and conditions of the Contract Documents.
Work as used herein refers to all services required by the Contract Documents, including all
labor, materials, equipment, supervision and services needed to complete the Project in
accordance with the Contract Documents.
ARTICLE 1. SCOPE OF WORK
Contractor shall provide all labor, materials, equipment, tools, manpower, management,
supervision, and all other necessary goods and services to perform the Work in the manner
provided by this Agreement and the Contract Documents.
ARTICLE 2. CONTRACT TIME, TIME FOR COMPLETION AND LIQUIDATED
DAMAGES
2.1 Time is of the essence in the performance of the Work under this Agreement. The
Commencement Date shall be the date specified in the Notice to Proceed issued by the City
Manager or his designee. Contractor shall perform the Work in accordance with the Contract
Documents and shall achieve Final Completion of the Work no later than six (6) months from the
Commencement Date specified in the Notice to Proceed issued by the City Manager or his
designee.
2.2 Contractor shall complete all applications for the Permits, and submit all required
documents, including but not limited to the Bonds and the Insurance Certificate, within ten (10)
calendar days after issuance of a Notice to Proceed by the City. In the event Contractor fails to
deliver to the City the required documents within ten (10) days after issuance of a Notice to
Proceed, or fails to apply for the Permits within ten (10) days after issuance of a Notice to
Proceed, or fails to commence Work by the date specified in the Notice to Proceed issued by
the City Manager or his designee, then Contractor shall be in default. In such event the City, in
addition to all remedies provided for an event of Contractor's default hereunder, shall have the
right to collect from Contractor all expenses incurred by the City in the re- procurement of the
Services.
2.3 Time is of the essence throughout this Agreement.
2.4 Upon failure of Contractor to achieve Final Completion of the Work no later than six (6)
months from the Commencement Date specified in the Notice to Proceed, plus any approved
time extensions (if applicable), Contractor shall pay to the City the sum of Four Hundred
Dollars ($400.00) for each calendar day date beyond this deadline. These amounts are not
penalties but are liquidated damages to the City for its inability to obtain beneficial
occupancy and /or use of the Project. Liquidated damages are hereby fixed and agreed
upon between the parties, recognizing the impossibility of precisely ascertaining the
amount of damages that will be sustained by the City as a consequence of such delay, and both
parties desiring to obviate any question of dispute concerning the amount of said damages
and the cost and effect of the failure of Contractor to complete the Work on time.
2.5 The City is authorized to deduct liquidated damages from monies due to Contractor for
Work under this Agreement or as much thereof as the City may, in its sole discretion, deem just
and reasonable.
2.6 Contractor will promptly perform its duties under the Contract Documents and will
give the Work as much priority as is necessary to cause the Work to be completed on a timely
basis in accordance with the Contract Documents. Time is of the essence of this
Agreement. All Work shall be performed strictly (not substantially) within the time limitations
necessary to meet all deadlines established in the Contract Documents.
2.7 All dates and periods of time set forth in the Contract Documents, including those for
the commencement and completion of the Work, and for the delivery and installation of
materials and equipment, were included because of their importance to the City.
2.8 Contractor acknowledges and recognizes that the City is entitled to full and beneficial
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occupancy and use of the Project following expiration of the Time for Completion.
2.9 Contractor agrees to the assessment of liquidated damages as provided in this Agreement.
2.10 Except for extensions approved in writing by the City, Excusable Delays, or as
otherwise specifically provided in this Agreement, the Contractor understands that the occurrence
of events of delay within the Contractor's reasonable control shall not excuse the Contractor from
its obligation to achieve Final Completion of the Work within the time stipulated in this Agreement,
and shall not entitle the Contractor to an adjustment of the Contract Amount. All parties under
the control or contract with the Contractor shall include, but are not limited to, subcontractors,
materialmen and/or laborers.
ARTICLE 3. EXCUSABLE DELAY
The Time for Completion may be extended by reason of an Excusable Delay. An Excusable
Delay is delay caused by circumstances (i) beyond the reasonable control of
Contractor, its Sub - Contractors, suppliers and vendors and (ii) not caused by the negligence of
Contractor, its Sub - Contractors, suppliers and vendors. Where Contractor claims that it is
entitled to an extension because of an excusable delay, it shall furnish to the Project
Manager all documentation supporting its claim, including, details of the claim, a description
of the work affected and the actual costs resulting from the delay. Failure of Contractor to
comply with this Article as to any particular event of delay shall be deemed conclusively to
constitute a waiver, abandonment or relinquishment of any and all claims resulting from that
particular event of delay.
ARTICLE 4. NO DAMAGE FOR DELAY
In the event construction of the Project is delayed through no fault of Contractor or Owner, it is
agreed that Contractor's sole and exclusive remedy is a time extension of the Time for
Completion equal to each day the Work is so delayed. The City shall not be liable for any delay
damages or damages in any way attributable to performing work out of sequence, acceleration
claims, or other similar type claims, incurred by Contractor or any of its Sub - contractors, arising
out of or in any way associated with the performance of this Contract.
ARTICLE 5. CONTRACT AMOUNT, PROGRESS
PAYMENTS AND FINAL PAYMENT
5.1 The City shall pay to the Contractor, for the faithful performance of all Work in
connection with this Project the total amount not to exceed Seven Hundred Forty Thousand
Eight Hundred Ten Dollars Forty Cents ($740,810.40). Payment shall be made pursuant to
approved applications for payment approved by the City. Payment shall be made within thirty
(30) days after the City's receipt of Contractor's Application for Payment, approved by the City,
and accompanied by sufficient supporting documentation, and containing sufficient detail, to
allow a proper audit of expenditures, should the City require one to be performed.
5.2 Contractor may make Application for Payment for Work completed during the
Project at intervals of not more than once a month. Contractor's Application for Payment
shall include partial release(s) of liens or consent of Surety relative to the portion of the Work,
which is the subject of the Application for Payment and any other information required by
the City. Each Application for Payment shall be submitted in triplicate to the City for approval.
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5.3 Ten percent (10 %) of all monies earned by Contractor shall be retained by the City
until Final Completion, receipt of closeout documents, and acceptance by the City except that
after fifty percent (50 %) of the Work has been completed, the Contractor may request a
reduction in the retainage to five percent (5 %) of all monies previously earned and all monies
earned thereafter. Any reduction in retainage shall be in accordance with Section 255.078 Florida
Statutes. Any interest earned on retainage shall accrue to the benefit of the City. All requests for
retainage reduction shall be in writing in a separate stand alone document.
5.4 The City may withhold, in whole or in part, payment to such extent as may be necessary to
protect itself from loss on account of:
5.4.1 Defective Work not remedied by Contractor.
5.4.2 Claims filed or reasonable evidence indicating probable filing of
claims by other parties against Contractor or the City because of
Contractor's performance.
5.4.3 Failure of Contractor to make payments properly to Sub - Contractors or for
material or labor.
5.4.4 Liquidated damages and costs incurred by the City for extended construction
administration.
5.4.5 Failure of Contractor to comply with other provisions of this Agreement.
5.5 Upon receipt of written notice from Contractor that the Work is ready for final
inspection and acceptance, the City will make an inspection thereof. If the City finds the
Work acceptable, the requisite documents have been submitted and the requirements of the
Contract Documents fully satisfied, and all conditions of the permits and regulatory agencies
have been met, a Final Certificate for Payment will be issued by the City, stating that the
requirements of the Contract Documents have been performed and the Work is ready for
acceptance under the terms and conditions thereof.
5.6 Before issuance of the Final Certificate for Payment, Contractor shall deliver to the
City a complete release of all liens arising out of this Agreement, or receipts in full in lieu
thereof, an affidavit certifying that all suppliers and Sub - Contractors have been paid in full and
that all other indebtedness connected with the Work has been paid, and a consent of the surety to
final payment; and the final bill of materials, if required, and Application for Payment.
Contractor shall deliver the written Contractor's and all Manufacturers warranties prior to
issuance of the Final Certificate for Payment.
5.7 If, after the Work has been substantially completed, full completion thereof is
materially delayed through no fault of Contractor, and the City so certifies same, the City
will, and without terminating the Agreement, make payment of the balance due for that portion
of the Work fully completed and accepted. Such payment shall be made under the terms and
conditions governing final payment, except that it shall not constitute a waiver of claims.
5.8 Final payment shall be made only after the City has reviewed and approved the final
application for payment. The acceptance of final payment shall constitute a waiver of all
claims by Contractor, except those previously made in strict accordance with the provisions of
the Agreement and identified by Contractor as unsettled at the time of the application for final
payment.
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ARTICLE 6. REQUESTS FOR INFORMATION (RFI)
The Contractor shall submit in writing a Request for Information (RFI) to the City where the
Contractor believes that the specifications or drawings are unclear or conflict. All requests
must be submitted in a manner that clearly identifies the drawing and/or specification
section where clarification or interpretation is being requested.
ARTICLE 7. FIELD DIRECTIVES
The City may at times issue Field Directives to the Contractor based on visits to the Project
site. Such Field Directives shall be issued in writing and the Contractor shall be required to
comply with such directive. Where the Contractor believes that the directive is outside the scope
of the Work, the Contractor shall, within 48 hours, notify the City that the Field Directive is
outside the scope of the Work. At that time the Field Directive may be rescinded or the
Contractor may be required to submit a request for a Change Order proposal. Where the
Contractor is notified of the position that the Field Directive is within the scope and the
Contractor disagrees, the Contractor shall notify the City that the Contractor reserves the
right to make a claim for the time and monies based on the Field Directive. At no time shall
the Contractor refuse to comply with the directive. Failure to comply with the directive may
result in a determination that the Contractor is in default of the Agreement.
ARTICLE 8. CHANGE ORDERS
8.1 Changes in the quantity or character of the Work of the Project which are not properly the
subject of Field Directives shall be authorized only by Change Orders approved in advance and
issued in accordance with the guidelines of the City.
8.2 All changes to the Work must be pre- approved in writing, in advance, by the City in
accordance with the value of the Change Order or the calculated value of the time extension. In the
event Contractor fails to follow this procedure and performs additional Work without first
obtaining pre - approval in writing by the City, the Contractor shall not be entitled to any additional
monies in connection with the additional Work performed.
8.3 In the event satisfactory adjustment cannot be reached for any item requiring a change in
the Contract Amount, the City reserves the right at its sole option to either terminate the
Agreement as it applies to the items in question and make such arrangements as may be deemed
necessary to complete the disputed work; or may submit the matter in dispute as set forth in the
dispute resolution procedures set forth in this Agreement.
8.4 On approval of any change increasing the Contract amount, Contractor shall ensure that the
Bonds are increased accordingly.
ARTICLE 9. SCOPE OF WORK MODIFICATION PROCEDURES
9.1 OWNER INITIATED MODIFICATIONS
The City will issue a detailed description of proposed changes in the Work that may require an
adjustment(s) to the Contract Amount or Contract Time. If necessary, the description will
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include supplemental or revised drawings and specifications. Subsequent to notification of
modifications in the Work by City, Contractor shall submit a quotation estimating cost
adjustments to the Contract Amount and/or the Contract Time necessary to execute the change.
Contractor shall include the following information when responding:
• Include a list of quantities of products required or eliminated and unit costs, with total
amount of purchases and credits to be made. If requested, furnish survey data to
substantiate quantities.
• Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade
discounts.
• Include costs of labor and supervision directly attributable to the change.
• Include an updated contractor's construction schedule that indicates the effect of the
change, including but not limited to, changes in activity duration, start and finish times,
and activity relationship. Use available total float, if any, before requesting an extension
of the Contract Time.
9.2 CONTRACTOR INITIATED MODIFICATIONS
If latent or unforeseen conditions require modifications in the contract, the Contractor may
propose changes by submitting a request for a change order to the City. Contractor shall use the
change order request form approved by the City for said modification requests. The following
MUST be submitted/included by Contractor prior to any additional work being undertaken by
Contractor; failing which the Contractor shall not be paid for the additional work:
• A statement outlining reasons for the change and the effect of the change on the Work.
Provide a complete description of the proposed change. Indicate the effect of the
proposed change on the Contract Amount and the Contract Time.
• A list of quantities of products required or eliminated and unit costs, with total amount of
purchases and credits to be made. If requested, furnish survey data to substantiate
quantities.
• Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade
discounts.
• Cost of labor and supervision directly attributable to the change.
• Comply with any applicable product requirements if the proposed change requires
substitution of one product or system for product or system specified.
9.3 ALLOWANCES
Allowance Adjustment. To adjust allowance amounts, Contractor shall base each Change
Order proposal on the difference between purchase amount and the allowance, multiplied by
final measurement of work -in- place. If applicable, Contractor shall also include reasonable
allowances for cutting losses, tolerances, mixing wastes, normal product imperfections, and
similar margins. Contractor also agrees to the following conditions:
• Include installation costs in purchase amount only where indicates as part of the
allowance.
• If requested, prepare explanation and documentation to substantiate distribution of
overhead costs and other margins claimed.
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• Submit substantiation of a change in scope of work, if any, claimed in change orders
related to unit -cost allowances.
• The City reserves the right to establish the quantity of work -in -place by independent
quantity survey, measure, or count.
Contractor must submit claims for increased costs because of a change in scope or nature of the
allowance described in the contract documents, whether for the purchase order amount or
contractor's handling, labor, installation, overhead, and profit. Contractor shall submit claims
within fourteen (14) days of receipt of the change order or construction change directive
authorizing work to proceed. The City shall reject claims submitted later than fourteen (14) days
after such authorization. Contractor also agrees to the following conditions:
• Do not include Contractor's or subcontractor's indirect expense in the change order cost
unless it is clearly shown that the nature or extent of work has changed from what could
have been foreseen from information in the Contract Documents.
• No change to Contractor's indirect expense is permitted for selection of higher or lower
priced materials or systems of the same scope and nature as originally indicated.
9.4 CHANGE ORDER PROCEDURES
On the City's approval of a proposal request, the City will issue a change order for signatures of
the City and the contractor on a form approved by the City.
9.5 CONSTRUCTION CHANGE DIRECTIVE
Construction Change Directive. The City may issue a construction change directive on a form
approved by the City. Construction change directive instructs Contractor to proceed with a
change in the Work, for subsequent inclusion in a change order. Construction change directive
contains a complete description of change in the Work. It also designates method to be followed
to determine change in the Contract Amount or the Contract Time.
Documentation. Contractor agrees to maintain detailed records on a time and material basis of
work required by the construction change directive. After completion of change directive,
Contractor shall submit an itemized account and supporting data necessary to substantiate cost
and time adjustments to the contract.
ARTICLE 10. WARRANTY OF CONSTRUCTION
The Contractor shall warrant that the Work conforms to the Agreement and is free of any patent
and/or latent defect of the workmanship for a minimum period of one year from the date of Final
Completion. This warranty shall be in addition to whatever rights the City may have under
applicable law. The Contractor's obligation under this warranty shall be at its own cost
and expense, to promptly repair or replace (including cost of removal and installation),
that item (or part or component thereof) which proves defective or fails to comply with the
Agreement within the warranty period such that it complies with the Agreement.
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ARTICLE 11. CLEANING UP — THE CITY'S RIGHT TO CLEAN UP
Contractor shall at all times keep the premises free from accumulation of waste materials or
rubbish caused by its operations. At the completion of the Project, Contractor shall remove
all its waste materials and rubbish from and about the Project as well as its tools, construction
equipment, machinery and surplus materials. If Contractor fails to clean up during the
prosecution of the Work or at the completion of the Project, the City may do so and the cost
thereof shall be charged to Contractor. Cleaning operations should be controlled to limit dust
and other particles adhering to existing surfaces.
ARTICLE 12. REMOVAL OF EQUIPMENT
In case of termination of this Agreement before completion for any cause whatsoever,
Contractor, if notified to do so by the City, shall promptly remove any part or all of Contractor's
equipment and supplies from the property of the City. If the Contractor fails to comply with the
City's order, the City shall have the right to remove such equipment and supplies at the expense
of Contractor.
ARTICLE 13. CONTRACT DOCUMENTS
The Contract Documents shall consist of this Agreement, Request for Proposal No. 14- 04 -01, any
Addenda to the Request for Proposal including any Supplemental Terms and Conditions, the
Contractor's response to the Request for Proposal, the Bid Bond, the Payment and Performance
Bond, Contractor's Schedule of Value, approved written interpretations and clarifications, Field
Directives, Construction Change Directives, any Change Orders issued thereto, and any
modifications, duly issued after execution of the Agreement. Any modification to this
Agreement shall only be effective if it is reduced to writing, and duly executed by both parties,
except a Field Directive or Constructive Change Directive shall be effective after approval
and execution by the City. The general intent of the Contract Documents is to include all
items necessary for the proper execution and completion of the Project by the Contractor.
ARTICLE 14. SITE INVESTIGATION AND REPRESENTATION
14.1 The Contractor acknowledges that it has satisfied itself as to the nature and location
of the Work, the general and local conditions, particularly those bearing upon availability of
transportation, disposal, handling and storage of materials, availability of labor, water, electric
power, and roads, the conformation and conditions at the ground and all other matters which
can in any way affect the Work or the Contract Amount.
14.2 The Contractor further acknowledges that it has satisfied itself as to the character,
quality, and quantity of surface and subsurface materials to be encountered from evaluating
information included in the Contract Documents. Any failure by the Contractor to acquaint itself
with all the provided information will not relieve Contractor from responsibility for properly
estimating the difficulty or cost thereof under the Contract Documents.
ARTICLE 15. OWNERSHIP AND USE OF DOCUMENTS
The Drawings, Specifications and other documents prepared by the City and copies thereof
furnished to the Contractor, are for use solely with respect to this Agreement. They are not to be
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used by the Contractor, Sub - Contractors, and /or material suppliers on other projects, without
the specific express written consent of the City. The Contractor, Sub - Contractors, and/or material
suppliers are granted only a limited license to use and reproduce applicable portions of the
Drawings, Specifications, and other documents prepared by the City or its designee, appropriate to
and for use in the execution of their Work under this Agreement.
ARTICLE 16. PLANS, SPECIFICATIONS AND WORKING DRAWINGS
16.1 The City shall have the right to modify the details of the Plans, Specifications, and
Working Drawings with additional plans, drawings or additional information as the Work
proceeds, all of which shall be considered as part of the Contract Documents.
16.2 Where the Contractor believes that the modification or supplement is outside the
Scope of the Work, the Contractor shall, within 72 hours, notify the City that the modification
or supplement is outside the scope of the Work. At that time the modification or supplement may be
rescinded or the Contractor may be required to submit a request for a Change Order proposal.
Where the Contractor is notified of the City's position that the modification or supplement is
within the scope and the Contractor disagrees, the Contractor shall notify the City that the
Contractor reserves the right to make a claim for the time and monies based on the modification
or supplement. At no time shall the Contractor refuse to comply with the modification or
supplement.
16.3 When, in the opinion of the City, it becomes necessary to explain the Work to be done
more fully, or to illustrate the Work further, or to show any changes which may be required,
supplementary drawings, with specifications pertaining thereto, will be prepared by the City or
its Designee. The supplementary drawings shall be binding upon Contractor with the same force
as the Contract Documents. Where such supplementary drawings require either less or more than
the original quantities of work, appropriate adjustments shall be made by Change Order.
16.4 The City shall have the right to approve and issue Supplemental Instructions setting forth
written orders, instructions, or interpretations concerning the Contract Documents or its
performance.
ARTICLE 17. CONTINUING THE WORK
Contractor shall carry on the Work and adhere to the progress schedule during all disputes or
disagreements with the City, including, without limitation, disputes or disagreements concerning a
request for a Change Order, the Contract Amount, the Contract Time, or Time for Completion.
The Work shall not be delayed or postponed pending resolution of any disputes or
disagreements. All disputes shall be resolved in accordance with Article 35 pertaining to
Mediation and Arbitration of Disputes.
ARTICLE 18. AUTHORITY OF THE CITY
18.1 The City Manager or his designee shall determine or answer, all questions of any nature
whatsoever arising out of, under or in connection with, or in any way relating to or on account of
the Work, and/or as to the interpretation of the Work to be performed.
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18.2 The Contractor shall be bound by all determinations or orders of the City Manager or
his designee and shall promptly respond to requests of the City Manager or his designee,
including the withdrawal or modification of any previous order, and regardless of whether the
Contractor agrees with the City Manager or their designee's determination or requests.
18.3 All instructions to the Contractor shall be issued in writing. All instructions to the
Contractor shall be issued through the City Manager or his designee.
18.4 The City shall have access to the Project Site during normal work hours, unless access
is required by the City due to health, safety or welfare of the City or the public. The Contractor
shall provide safe facilities for such access so the City may perform their functions under the
Agreement. The City will make periodic visits to the Work Site to become generally familiar with
the progress and quality of the Work, and to determine if the Work is proceeding in accordance with
the Contract Documents.
18.5 The City will not be responsible for construction means, methods, techniques, sequences
or procedures, or for safety precautions and programs in connection with the Work, and will
not be responsible for the Contractor's failure to carry out the Work in accordance with the
Agreement.
18.6 The City Manager or his designee will have authority to reject Work that does not
conform to the Contract Documents requirements. Whenever it is considered necessary or
advisable to ensure the proper implementation of the Contract Documents, the City will have
authority to require special inspections or testing of the Work, whether or not such Work is
fabricated, installed or completed. Neither the City Manager or their designee's authority to act
under this Article, nor any decision made by the City Manager or their designee in good faith
either to exercise or not to exercise such authority, shall give rise to any duty or responsibility of
the City to the Contractor, any Sub - Contractor, supplier or any of their agents, employees, or any
other person performing any of the Work.
18.7 The City will not be responsible for the acts or omissions of the Contractor, or anyone
employed or contracted directly or indirectly by the Contractor including any Sub - Contractor, or
any of their agents or employees, or any other persons performing any of the Work.
ARTICLE 19. DEFECTIVE WORK
19.1 The City shall have the authority to reject or disapprove Work which is found to be
defective. If defective work is found, Contractor shall promptly either correct all defective work
or remove such defective Work and replace it with non - defective Work. Contractor shall bear all
direct and indirect costs of such removal or corrections including cost of testing laboratories
and personnel.
19.2 Should Contractor fail or refuse to remove or correct any defective Work or to make any
necessary repairs in accordance with the requirements of the Contract Documents within the
time indicated in writing by the City Manager or his designee, the City shall have the authority to
cause the defective work to be removed or corrected, or make such repairs as may be necessary at
Contractor's expense. Any expense incurred by the City in making such removals, corrections or
repairs, shall be paid for out of any monies due or which may become due to Contractor, or may
be charged against the Payment and Performance Bond. In the event of failure of Contractor to
make all necessary repairs promptly and fully, which is not cured in the Cure Period, the City may
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declare Contractor in default.
19.3 If, within one (1) year after the date of Final Completion or such longer period of time
as may be prescribed by the terms of any applicable special warranty required by the
Contract Documents, or by any specific provision(s) of the Contract Documents, any of the
Construction Work is found to be defective or not in accordance with the Contract Documents,
Contractor, after receipt of written notice from the City Manager or his designee shall promptly
correct such defective or nonconforming Work within the time specified by the City Manager or his
designee without cost to the City. Nothing contained herein shall be construed to establish a
period of limitation with respect to any other obligation which Contractor might have under the
Contract Documents including but not limited to any claim regarding latent defects.
19.4 Failure to reject any defective work or material shall not in any way prevent later
rejection when such defect is discovered, or obligate the City to final acceptance.
ARTICLE 20. CORRECTION OF WORK
Where the City becomes aware of faults, defects or non - conformity in any of the Work provided
under this Agreement or with the Work being performed by the Contractor, the City shall issue
a Notice to Cure to the Contractor for correction. Thereafter, the Contractor shall have the Cure
Period within which to cure the defective work. However, in the event the Contractor becomes
aware of faults, defects or non - conforming Work that presents a threat to the health, safety or
welfare of residents within the City, the Contractor shall take immediate measures to cure the
defective work and the 7 (seven) day Cure Period shall not apply. In no event shall the failure of
the City to bring to the attention of the Contractor such faults act as a waiver or release the
Contractor from responsibility or liability for such fault, defect or non - conforming Work.
ARTICLE 21. WARRANTY OF MATERIALS AND EQUIPMENT
21.1 Contractor warrants to the City that all materials and equipment furnished under this
Agreement will be new unless otherwise specified and that all of the Work will be of good
quality, free from faults and defects and in conformance with the Contract Documents. All
equipment and materials not conforming to these requirements, including substitutions not
properly approved and authorized, may be considered defective. If required by City, Contractor
shall furnish satisfactory evidence as to the kind and quality of materials and equipment. This
warranty is not limited by any other provisions within the Contract Documents.
21.2 Contractor shall provide to the City all manufacturers' warranties. All warranties,
expressed and/or implied, shall be given to the City for all material and equipment covered by
this Agreement. All material and equipment furnished shall be fully guaranteed by the
Contractor against factory defects and workmanship. At no expense to the City, the
Contractor shall correct any and all apparent and latent defects that are required by Florida law.
The Contract Documents may supersede the manufacturer's standard warranty.
ARTICLE 22. CHANGES IN THE WORK OR TERMS OF CONTRACT DOCUMENTS
22.1 Without invalidating the Agreement and without notice to any Surety, the City reserves
and shall have the right, from time to time to make such increases, decreases or other changes
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in the character or quantity of the Work as may be considered necessary or desirable to complete
fully and acceptably the proposed construction in a satisfactory manner. Any extra or additional
work within the scope of this Project must be issued in writing in accordance with the
requirements of this Agreement.
22.2 Any changes to the terms of the Contract Documents must be contained in a written
document, executed by the parties hereto, with the same formality and of equal dignity prior to
the initiation of any Work reflecting such change. This Article shall not prohibit the issuance of
Change Orders executed only by the City as hereinafter provided.
22.3 Contractor shall increase or decrease the value of the Performance and Payment Bonds
to reflect the Contract Amount, as it may be revised.
ARTICLE 23. OSHA COMPLIANCE AND SAFETY PRECAUTIONS
23.1 The Contractor warrants that it will comply with all safety precautions as required by
federal, state or local laws, rules, regulations and ordinances
23.2 Contractor warrants that it will adhere to the applicable environmental protection
guidelines for the duration of the Project. If hazardous waste materials are used, detected or
generated at any time, the City Manager or his designee must be immediately notified of each
and every occurrence. The Contractor shall comply with all codes, ordinances, rules, orders
and other legal requirements of public authorities (including, without limitation, OSHA, EPA,
DERM, the City of Sunny Isles Beach, Miami -Dade County, State of Florida, and Florida
Building Code) which bear on the performance of the Work.
23.3 If an emergency condition should develop during the Project, the Contractor must
immediately notify the City Manager or his designee of each and every occurrence. The
Contractor should also recommend any appropriate course(s) of action to the City.
ARTICLE 24. PRIORITY OF PROVISIONS
24.1 If there is a conflict or inconsistency between any term, statement requirement, or
provision of any Exhibit or Attachment hereto, any document or events referred to herein, or any
document incorporated into the Contract Documents by reference and a term, statement,
requirement, specifications and plans, or provision of the Contract Documents, the following
order of precedence shall apply:
24.2 In the event of conflicts in the Contract Documents the order of precedence stated
below shall govern.
• Revisions and Change Orders to this Agreement
• This Agreement, as it may be amended from time to time
• Plans and Specifications
• RFP No. 14- 04 -01, and any addendums issued thereto
• Contractor's Response to RFP No. 14 -04 -01
Where provisions of laws, codes, manufacturer's specifications or warranties or
industry standards are in conflict, the more restrictive or higher quality shall govern
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24.3 In the event of conflicts with the plans and specifications, the priorities stated below
shall govern:
• Schedules, when identified as such shall govern over all other portions of the
plans
• Specific notes shall govern over all other notes, and all other portions of
the plans, unless specifically stated otherwise
• Larger scale drawings shall govern over smaller scale drawings
• Figured or numerical dimensions shall govern over dimensions obtained
by scaling
• Where provisions of codes, manufacturer's specifications or industry
standards are in conflict, the more restrictive or higher quality shall govern
24.4 In the event omissions in the Contract Documents are not complete as to any
incidental detail of construction or construction system or with regard to the manner of
combining or installing equipment, parts, or materials, such detail shall be deemed to be an
implied requirement of the Contract Documents. "Minor Detail" shall include the concept of
substantially identical components, where the price of each such component is small. The
quality and quantity of the equipment, material, or part so furnished shall conform to trade
standards and be compatible with the type, composition, strength, size and profile of the
equipment, materials or parts otherwise specified in the Contract Documents.
ARTICLE 25. NOTICES
Whenever either party desires to give written notice to the other, such must be addressed to the
party for whom it is intended at the place last specified; and the place for giving of notice shall
remain such until it shall have been changed by written notice given in accordance with the
provisions of this Article. Notice shall be deemed given on the date received or within 3 days of
mailing, if mailed through the United States Postal Service. Notice shall be deemed given on
the date sent via e-mail or facsimile. Notice shall be deemed given via courier /delivery service
upon the initial delivery date by the courier /delivery service. For the present, the parties
designate the following as the respective places for giving of notice:
If to the City:
Christopher J. Russo
With a copy to:
City Manager
Hans Ottinot
City of Sunny Isles Beach
City Attorney
18070 Collins Ave. 4a' Floor
City of Sunny Isles Beach
Sunny Isles Beach, Florida 33160
18070 Collins Ave. 4th Floor
Tel: (305) 792 -1701
Sunny Isles Beach, Florida 33160
Tel: (305) 792 -1702
If to the
Brian Shirley, Sr.
Contractor:
Project Manager
Lynx Construction Management
45 Almeria Avenue
Coral Gables, FL 33134
Tel: (305) 523 -3656
Fax: (888) 499 -1748
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ARTICLE 26. INDEMNIFICATION
26.1 Contractor shall indemnify, defend and hold harmless the City, its officers, agents,
directors, and employees, from any and all claims, liabilities, damages, losses, and costs,
including, but not limited to reasonable attorney's fees, and costs to the extent caused by the
negligence, recklessness or intentional wrongful misconduct of Contractor and/or persons
employed or utilized by Contractor in the performance of any Work under this Agreement.
These indemnifications shall survive the term of this Agreement. In the event that any action or
proceeding is brought against the City by reason of any such claim or demand, Contractor shall,
upon written notice from the City, resist and defend such action or proceeding by counsel
satisfactory to the City.
26.2 The indemnification provided above shall obligate Contractor to defend at its
own expense to and through appellate, supplemental or bankruptcy proceeding, or to
provide for such defense, at City's option, any and all claims of liability and all suits and actions
of every name and description covered by this Article, which may be brought against the
City whether performed by Contractor, or persons employed or utilized by Contractor.
26.3 This indemnity will survive the cancellation or expiration of this Agreement.
This indemnity will be interpreted under and construed to conform to the laws of the State of
Florida.
26.4 Contractor shall require all Sub - Contractor agreements to include a provision that they
shall indemnify the City.
ARTICLE 27. INSURANCE REQUIREMENTS
27.1 Contractor shall not start Work under this Agreement until it has delivered to the City
certificates of insurance clearly indicating that the Contractor is in compliance with the
Insurance Requirements required by Section 2.10 of RFP No. 14- 04 -01.
27.2 Contractor shall maintain coverage with equal or better rating as required herein for
the term of this Agreement. Contractor shall provide written notice to the City Manager or his
designee of any material change, cancellation and/or notice of non - renewal of the insurance at
least 30 (thirty) days prior to the anticipated change or event. Contractor shall furnish a copy of
the insurance policy or policies upon request of the City Manager or his designee.
27.3 Contractor shall furnish copies of insurance policies pertaining to this Agreement to
the City Manager or his designee within ten (10) days of written request. If the initial insurance
expires prior to the completion of the Work, renewal copies of policies shall be furnished at least
thirty (30) days prior to the date of their expiration.
27.4 The City reserves the right to require modifications, increases, or changes in the
Insurance Requirements, and shall provide a thirty (30) day written notice thereof to the
Contractor.
ARTICLE 28. PAYMENT AND PERFORMANCE BOND
28.1 Contractor shall not start Work under this Agreement until it has delivered to the City a
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Performance Bond and a Payment Bond in accordance with Section 2.7 of RFP No. 14 -04-
01 which is incorporated into this Agreement and requires that the Contractor furnish a
Performance and Payment Bond in the amount of 100% of the total Contract Price with the
City named as the Obligee, as security for the faithful performance of this Agreement and
for the payment of all persons performing labor or furnishing materials in connection with
Work under this Agreement.
28.2 Pursuant to the requirements of Section 255.05(1)(a), Florida Statutes, as may be
amended from time to time, Contractor shall ensure that the Bond(s) are recorded in the public
records of Miami -Dade County and provide the City with evidence of such recording.
ARTICLE 29. THE CITY'S RIGHT TO TERMINATE
29.1 The City has the right to terminate this Agreement for any reason or no reason, upon
ten (10) days prior written notice to the Contractor stating the date upon which Contractor shall
cease all Work under this Agreement and vacate the Project Site. Upon termination of this
Agreement, all charts, sketches, studies, drawings, reports and other documents, including
electronic documents, related to Work authorized under this Agreement, whether finished or not,
must be turned over to the City. The Contractor shall be paid in accordance with provisions of
this Agreement, provided that said documentation is turned over to the City within twenty
(20) business days of termination. Failure to timely deliver the documentation shall be
cause to withhold any payments due without recourse by Contractor until all documentation is
delivered to the City.
29.2 If Contractor fails to comply with any term or condition of this Agreement, or fails
to perform any of its obligations hereunder, then Contractor shall be in default. Upon
the occurrence of a default which is not cured within the Cure Period, in addition to all remedies
available to it by law, the City may immediately, upon written notice to Contractor, terminate
this Agreement whereupon all payments, advances, or other compensation paid by the City to
Contractor while Contractor was in default shall be immediately returned to the City. The City
may also suspend any payment or part thereof or order a Work stoppage until such time as the
issues concerning compliance are resolved. Contractor understands and agrees that
termination of this Agreement under this Article shall not release Contractor from any obligation
accruing prior to the effective date of termination.
29.3 In the event of termination due to default, in addition to the foregoing Contractor shall be
liable for all costs and expenses incurred by the City in the re- procurement of the Work under
this Agreement. In the event of Default, the City may also issue a Notice to Cure and suspend or
withhold payments to Contractor until such time as the actions giving rise to default have
been cured.
29.4 A finding of default and subsequent termination for cause may include, without
limitation, any of the following:
29.4.1 Contractor fails to obtain and deliver to the City the Insurance
certificates, the Bonds, and the Permits in the manner and within the
time herein required.
29.4.2 Contractor fails to comply with any of its duties under this Agreement,
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with any terms or conditions set forth in this Agreement beyond the
specified period allowed to cure such default.
29.4.3 Contractor fails to commence the Work within the timeframes provided or
contemplated herein, or fails to complete the Work in a timely manner as
required by this Agreement.
29.5 Except as otherwise provided for in this Agreement, the City shall provide Written
Notice to Cure to Contractor as to a finding of default, and Contractor shall take all necessary
action to Cure said default within the Cure Period. The City may extend the Cure Period at
its sole discretion or terminate the Agreement upon failure of the Contractor to cure such default
in the specified timeframe.
ARTICLE 30. CONTRACTOR'S RIGHT TO TERMINATE
30.1 The Contractor may terminate this Agreement if the Work is stopped for any of the
reasons listed below for a period of 60 days through no act or fault of the Contractor, his
agents, employees, or other persons performing any portion of the Work for the Contractor:
30.1.1 Issuance of an Order of the Court or other Public Authority having
jurisdiction.
30.1.2 An act of government which results in a cession of Work on this
Agreement.
ARTICLE 31. UNDISCLOSED LOBBYIST OR AGENT
Contractor warrants that it has not employed or retained any company or person to solicit or
secure this Agreement and that it has not paid or agreed to pay any person, company,
corporation, individual, or firm any fee, commission, percentage, gift, or other consideration
contingent upon or resulting from the award or making of this Agreement. The City shall have
the right to terminate this Agreement, without giving Contractor the opportunity to Cure, in the
event of a breach of this provision.
ARTICLE 32. PUBLIC ENTITY CRIMES
In accordance with the Public Entity Crimes Act, Section 287.133, Florida Statutes, a
person or affiliate who is a contractor, consultant or other provider, who has been placed on the
convicted vendor list following a conviction for a public entity crime may not submit a bid on a
contract to provide any goods or services to the City, may not submit a bid on a contract with the
City for the construction or repair of a public building or public work, may not submit bids on
leases of real property to the City, may not be awarded or perform work as a contractor, supplier,
subcontractor, or sub - consultant under a contract with the City, and may not transact any
business with the City in excess of certain amounts provided in Section 287.017, Florida
Statutes. Violation of this section by Contractor shall result in termination of this Agreement and
may result in Contractor's debarment.
ARTICLE 33. MATERIALITY AND WAIVER OF BREACH
33.1 The City and Contractor agree that each requirement, duty, and obligation set forth in
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these Contract Documents is substantial and important to the formation of this Agreement.
33.2 The City's failure to enforce any provision of this Agreement shall not be deemed a
waiver of such provision or modification of this Agreement. A waiver of any breach of a
provision of this Agreement shall not be deemed a waiver of any subsequent breach and
shall not be construed to be a modification of the terms of this Agreement.
ARTICLE 34. FORCE MAJEURE
Should any party fail to perform its obligations under this Agreement due to a condition of force
majeure, as that term is interpreted under Florida law, and specifically including but not
limited to Acts of God, Hurricanes, Tropical Storms, fire, flood, earthquakes and the
unavailability of materials, equipment or labor resulting from said events, then the time for
performance of said obligation hereunder will be extended by a period reasonably commensurate
with the cause of such failure to perform or cure. If the Contractor is delayed in performing any
obligation under this Agreement due to a force majeure condition, the Contractor shall request a
time extension from the City Manager or his designee within three (3) working days of
said force majeure occurrence. Any time extension shall be subject to mutual agreement and
shall not be cause for any claim by the Contractor for extra compensation unless additional
services are required. Events of Force Majeure do not include acts or omissions of Sub -
Contractors.
ARTICLE 35. MEDIATION AND ARBITRATION OF DISPUTES
The merits of any dispute arising under, out of, in connection with, or in relation to this
agreement, or the making or validity thereof, or its interpretation, or any breach thereof, shall be
determined and settled by Arbitration before an Arbitrator in the State of Florida, pursuant to
the Commercial Arbitration Rules then obtaining of the American Arbitration
Association. If the parties hereto are unable to agree upon the selection of an arbitrator,
such arbitration shall be held before the American Arbitration Association. Any award
rendered shall be final and conclusive upon the parties hereto and a judgment thereon may be
entered in the highest court of the State of Florida having jurisdiction.
Before submitting a dispute to Arbitration, the parties shall first attempt to resolve the dispute
amicably. In the event that the parties hereto are unable to resolve the dispute amicably, either
party may give notice for a Mediation session before a Mediator appointed by mutual
agreement (hereinafter the "Mediator "). If the parties are unable to agree upon the selection
of a mediator, such mediation shall be held before the American Arbitration Association. The
Mediator shall make a recommendation to the parties in the form of a written mediated
settlement agreement. Each party to the dispute shall sign such agreement after receipt of
the same or immediately file a demand for Arbitration, in which event the parties shall proceed
to Arbitration in accordance with the previous paragraph.
All costs of the Arbitration, including Mediation and the legal action to confirm and
enforce the arbitrator's award, as the case may be, including the reasonable legal fees of both
parties shall be paid by the non - prevailing party, or, if neither party prevails on the whole, each
party shall be responsible for a portion of the costs of Arbitration and Mediation as may be
determined by the court on confirmation.
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ARTICLE 36. APPLICABLE LAW AND VENUE
This Agreement shall be interpreted and construed in accordance with and governed by the
laws of the State of Florida. Any suit or action brought by any party, concerning this Agreement,
or arising out of this Agreement, shall be brought in Miami -Dade County, Florida. Each
party shall bear its own attorney's fees except in actions arising out of Contractor's duties to
indemnify the City under this Agreement where Contractor shall pay the City's reasonable
attorney's fees.
ARTICLE 37. PERMITS AND LICENSES ( "PERMITS ")
Except as otherwise provided within the Agreement, all permits and licenses required by
federal, state or local laws, rules and regulations necessary for the prosecution of the Work
undertaken by Contractor pursuant to this Agreement shall be secured and paid for by
Contractor. It is Contractor's responsibility to have and maintain appropriate Certificate(s) of
Competency, valid for the Work to be performed and valid for the jurisdiction in which the
Work is to be performed for all persons working on the Project for whom a Certificate of
Competency is required.
ARTICLE 38. AUDIT RIGHTS
38.1 Contractor's records which shall include but not be limited to accounting records,
payroll time sheets, cancelled payroll checks, W -2's, 1099's, written policies and procedures,
computer records, disks and software, videos, photographs, subcontract files, originals
estimates, estimating worksheets, correspondence, change order files (including documentation
covering negotiated settlements), and any other supporting evidence necessary to substantiate
charges related to this Agreement (all the foregoing hereinafter referred to as "records ") shall
be open to inspection and subject to audit and /or reproduction, during normal working
hours, by the City to the extent necessary to adequately permit evaluation and verification of
any invoices, payments or claims submitted by the Contractor or any of his payees pursuant to
the execution of the Agreement. Such records subject to examination shall also include, but not
be limited to, those records necessary to evaluate and verify direct and indirect costs (including
overhead allocations) as they may apply to costs associated with this Agreement.
38.2 Records subject to the provisions of Public Record Law, Florida Statutes Chapter
119, shall be kept in accordance with such statute. Otherwise, for the purpose of such
audits, inspections, examinations and evaluations, the City shall have access to said records
from the effective date of this Agreement, for the duration of the Work, and until 5 years after
the date of final payment by the City to Contractor pursuant to this Agreement.
38.3 The City's agent or its authorized representative shall have access to the Contractor's
facilities, shall have access to all necessary records, and shall be provided adequate and
appropriate work space, in order to conduct audits in compliance with this provision. The City
or its authorized representative shall give auditees reasonable advance notice of intended
audits.
38.4 If an audit inspection or examination in accordance with this Article
discloses overcharges in excess of 1% except negotiated fees by the Contractor to the City, the
actual cost of the City's audit shall be paid by the Contractor. If the audit discloses contract
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billing or charges to which Contractor is not contractually entitled, Contractor shall pay over to
the City said sum within 20 days of receipt of a written demand unless otherwise agreed to
by both parties in writing.
ARTICLE 39. COMPLIANCE WITH LAWS, NONDISCRIMINATION, EQUAL
EMPLOYMENT OPPORTUNITY. AND AMERICANS WITH DISABILITIES ACT
39.1 Contractor shall comply with all applicable laws, codes, ordinances, rules,
regulations and resolutions and all applicable guidelines and standards in performing
its duties, responsibilities, and obligations related to this Agreement, including specifically,
but without limitation, where applicable, the Contract Work Hours and Safety- Standards
Act, the Lead -Based Paint Poisoning Prevention Act and any other laws, ordinances and
regulations made applicable to this Agreement by the Contract Documents or the source of
funds.
39.2 Contractor warrants and represents that it does not and will not engage in discriminatory
practices and that there shall be no discrimination in connection with Contractors performance
under this Agreement on account of race, color, sex, religion, age, handicap, marital status or
national origin. Contractor further covenants that no otherwise qualified individual shall, solely
by reason of his/her race, color, sex, religion, age, handicap, marital status or national origin, be
excluded from participation in, be denied services, or be subject to discrimination under any
provision of this Agreement.
39.3 Contractor shall affirmatively comply with all applicable provisions of the Americans
with Disabilities Act (ADA) in the course of providing any services funded by the City,
including Titles I and II of the ADA (regarding nondiscrimination on the basis of disability), and
all applicable regulations, guidelines, and standards. In addition, Contractor shall take
affirmative steps to ensure nondiscrimination in employment against disabled persons.
ARTICLE 40. INDEPENDENT CONTRACTOR
Contractor is an independent contractor under this Agreement. Services provided by Contractor
or on Contractor's behalf pursuant to this Agreement shall be subject to the supervision of
Contractor. In providing such services, neither Contractor nor its agents shall act as officers,
employees, or agents of the City. Contractor further understands that Florida Workers'
Compensation benefits available to employees of the City are not available to Contractor, and
agrees to provide workers' compensation insurance for any employee, or entity working for the
Contractor rendering services to the City under this Agreement. This Agreement shall not
constitute or make the parties a partnership or joint venture.
ARTICLE 41. SUCCESSORS AND ASSIGNS
41.1 The performance of this Agreement shall not be transferred, pledged, sold, delegated or
assigned, in whole or in part, by the Contractor without the express written consent of the City. It
is understood that a sale of the majority of the stock or partnership shares of the Contractor, a
merger or bulk sale, an assignment for the benefit of creditors shall each be deemed
transactions that would constitute an assignment or sale hereunder requiring prior City
approval.
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41.2 The Contractor's services are unique in nature and any transference without City
approval shall be cause for the City to nullify this Agreement. Any assignment without the
City's consent shall be null and void. The Contractor shall have no recourse from such
cancellation. The City may require bonding, other security, certified financial statements and tax
returns from any proposed assignee and the execution of an assignment /assumption
agreement in a form satisfactory to the City Attorney as a condition precedent to considering
approval of an assignment.
ARTICLE 42. CONTINGENCY CLAUSE
Funding for this Agreement is contingent on the availability of funds and continued
authorization for program activities and the Agreement is subject to amendment or termination
due to lack of funds, reduction of funds and/or change in regulations, upon thirty (30) days
written notice.
ARTICLE 43. JOINT PREPARATION- INTERPRETATION
The language of this Agreement has been agreed to by both parties to express their mutual
intent and no rule of strict construction shall be applied against either party hereto. The
headings contained in this Agreement are for reference purposes only and shall not affect in any
way the meaning or interpretation of this Agreement. All personal pronouns used in this
Agreement shall include the other gender, and the singular shall include the plural, and vice
versa, unless the context otherwise requires. Terms such as "herein," "hereof," "hereunder,"
and "hereinafter" refer to this Agreement as a whole and not to any particular sentence, article,
paragraph, or section where they appear, unless the context otherwise requires. Whenever
reference is made to a Section or Article of this Agreement, such reference is to the Section or
Article as a whole, including all of the subsections of such Section or Article, unless the
reference is made to a particular subsection or subparagraph of such section or article.
ARTICLE 44. AMENDMENTS
No modification, amendment, or alteration in the terms or conditions contained herein shall be
effective unless contained in a written document prepared with the same or similar formality as
this Agreement and executed by the City and Contractor.
ARTICLE 45. SEVERABILITY
In the event that any provision of this Agreement is determined by a Court of competent
jurisdiction to be illegal or unenforceable, then such unenforceable or unlawful provision shall be
excised from this Agreement, and the remainder of this Agreement shall continue in full force
and effect.
ARTICLE 46. ENTIRE AGREEMENT
This Agreement, together with the Contract Documents, represent the entire and integrated
agreement between the City and the Contractor and supersedes all prior negotiations,
representations or agreements, written or oral. This Agreement may not be amended, changed,
modified, or otherwise altered in any respect, at any time after the execution hereof, except by a
written document executed with the same formality and equal dignity herewith. Waiver by either
22
party of a breach of any provision of this Agreement shall not be deemed to be a waiver of any
other breach of any provision of this Agreement.
WITNESSES:
Signature 0
0!�Slpw
Print Name
WI ES
Sigi u�?
Print Name
ATTEST:
B
Jane A. Hines, MMC, City Clerk
LYNX CONSTRUCTION
MANAGEMENT, LLC
BY:
Ch o r Oran, President
CITY OF SUNNY ISLES BEACH
?Y:
n S. Edelcup, Mayor
D AS Tj O FORM AND
FFICiRNCY
Attorney
23
City of Sunny Isles Beach
RFP Opening
Request for Proposal No. 14 -04 -01
Arlen House Right -of -Way Improvement
18070 Collins Avenue, V Floor, Sunny Isles Beach, FL 33160
Opening Date and Time: Thursday, June 5,2014,2:30 p.m.
PRESENT: Mauricio Betancur, CMC, Assistant City Clerk
Helen Gray, City Engineer
Elka Linton- Dorsett, Capital Projects Manager
Luz Rey, Administrative Coordinator, City Clerk's Office
Interested Parties
2 responses to Bid No. 14 -04 -01 were received:
1. Lynx Construction Management
45 Almeria Ave.
Coral Gables, FL 33134
Attn: Brian Shirley, Sr. Project Manager
Phone: 305.523.3656
Fax: 305.888.499.1748
E -mail: bshirleyglynxcs.com
2. Ric -Man International, Inc.
2601 Wiles Rd.
Pompano Beach, FL 33073
Attn: Rene Castillo, President
Phone: 954.426.1042
Email: rcastillo@ric- man.us
by:
Mauricio Betanbur, CMC, City Clerk
( 1 original and 4 copies received)
Base Bid Amount: $648,464.00
(1 original and 4 copies received)
Base Bid Amount: $799,183.50
A" g'e' kem - "0-S.
Date Co -19 - I L4
0
TO:
VIA:
FROM:
DATE:
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
(305) 947 -0606 City Hall
(305) 949 -3113 Fax
MEMORANDUM
The Honorable Mayor and City Commission
Christopher J. Russo, City Manager
Bill Evans, Assistant City Manager
6/19/2014
RE: Resolution Awarding a Construction Contract to Lynx Construction
Management, LLC for the Arlen House Right -of -Way Improvement
Project
RECOMMENDATION:
Staff recommends approval of the bid award.
REASONS:
Included in the adopted City Capital Improvement Plan is a project for the
construction of aesthetic improvements at Collins Avenue and Bayview Drive
known as the Arlen House Right -of -Way Improvement project. In general,
improvements include replacing concrete sidewalk with decorative pavers, a new
perimeter wall along Arlen House frontage, replacement of one service and one
pedestrian gate along with landscaping and irrigation. The City publicly
advertised the project and received two construction bids. The low bidder is Lynx
Construction Management, LLC who is qualified, willing and able to provide
required services.
ADDITIONAL INFORMATION:
This bid award is a companion item with approving a contract with Bermello,
Ajamil & Partners, Inc. for construction phase professional services.
FUNDING SOURCE:
Agenda Item No IOJ
Date 6/19/2014
96
In an amount not to exceed $740,810.40 from account number 20.600.5697.
ATTACHMENTS:
• Resolution
• Agreement
Agenda Item No. IOJ
Date 6/19/2014
97
it, s CITY OF
CONTRACT
* SUNNY ISLES BEACH
: AMENDMENT
qyH 9
AMENDMENT NUMBER: #2 DATE: 10/22/14
PROJECT: Men House Right-of-way
BID NUMBER: 14-04-01 Improvements
RESOLUTION NUMBER: 2014-2251
ORIGINAL DOLLAR CONTRACT AMOUNT: $740,810.40
NET TOTAL DOLLAR VALUE OF ALL PREVIOUS CHANGE ORDERS: $4,532.12
DOLLAR AMOUNT OF THIS CHANGE ORDER: $6,969.00
CREDIT JDIRECT PURCHASES: $0
NEW DOLLAR CONTRACT AMOUNT: $740,810.40
ORIGINAL CONTACT COMPLETION DATE 12-22-14
TOTAL OF PREVIOUS CHANGE ORDER DAYS: 0
AMOUNT OF DAYS PER THIS CHANGE ORDER: 0
NEW CONTRACT COMPLETION DATE: 12-22-14
DESCRIPTION OF SCOPE OR WORK CHANGES:
Demolition of existing unforeseen below ground structural footings. Original dollar contract
amount includes a project contingency of$64,846.40. RCO#2 will be applied to
contingency balance. Remaining contingency balance after RCO#2 is$53,345.28.
NOTE: Unless specifically stated dearly elsewhere on this page, this contract amendment does NOT indude an
extension of time or grant any additional general conditions amounts. The City and the Contractor agree that the
contract time adjustment and sum agreed to in this document constitute a full and complete settlement of the
matters set forth herein,including all direct and indirect costs for equipment,manpower, materials,overhead,profit
and delay relating to the issues set forth in this document.
CONTRACTOR Lynx Construction
Management '
CITY ATTORNEY: Hans Ottinot `
PROJECT MANAGER: Elka Linton-Dorsett �/�'AP
CITY MANAGER: Christopher J. Russo _
---wwwegmessiguik),
CONSTRUCTION
MANAGEMENT
Date: 09/26/2014
Request For Change Order (RCO1#2
Project: Sunny Isles Beach —Arlen House # 142911
Scope:
REMOVAL OF SIGN FOOTING
1. Provide all labor, materials, and equipment for the removal of an unforeseen existing sign
footing and secondary footing discovered during demolition of the previous wall and
planters.
2. Unforeseen footing extends 30' long and 6'wide with (6) steel posts. The footing was
approximately 3'deep.
3. Remove an additional 30'x 1.5'x 2'footing from a previous wall that was buried and not
connected to previously demolished wall This footing was buried and not indicated on
the plans as an existing condition.
4. Provide chipping hammer attachment for bobcat rental for one week. Provide skilled
equipment operator.
5. Remove all debris to dumpster and haul off site.
6. Provide(1)week of general conditions for work on critical path.
Description Unit Quantity Unit Cost Total
General Conditions WK 1 $1,500.00 $1,500.00
Demolition Sign Footing LS 1 $2,580.00 $2,580.00
Demolition 2nd Footing LS 1 $1,480.00 $1,480.00
Disposal&Waste EA 1 $500.00 $500.00
Subtotal $6,060.00
15%OH&P $909.00
1.2%Liability Insurance $0.00
1.0%Bond $0.00
Total Change Order $6,969.00
GC reserves the right to request an equitable time extension for rescheduling delays, disruption,
acceleration and/or impact in the event this modification changes the construction sequence
and/or time of completion.
The total amount of this change order request is: $6,969.00
Acceptance to this proposal will enable Contractor to incorporate into prime contract.
SUBMITTED BY: APPROVED BY:
Brian Shirley
Lynx Construction Management, LLC. Date Accepted to Proceed
S 1$4F
(.<30NY
s City of Sunny Isles Beach Norman S. Edelcup, Mayor
T 18070 Collins Avenue Isaac Aelion, Vice Mayor
U = Sunny Isles Beach, Florida 33160 Jeanette Gatto, Commissioner
� ` ; Jennifer Levin, Commissioner
. ,_ ' 305.947.0606 City Hall George"Bud" Scholl, Commissioner
+0 -1*fLolt° •:`` 305.949.3113 Fax
c.1T>op sus ►''° Christopher J. Russo, City Manager
Hans Ottinot, City Attorney
Jane A. Hines, MMC, City Clerk
MEMORANDUM
TO: Hans Ottinot
Chris Russo
FROM: Elka Linton-Dorsett
DATE: Tuesday 22"d October 22, 2014
RE: Arlen House RCO #2
During excavation activities at the Arlen House for foundation construction, several unforeseen
structural elements were discovered which broadened the demolition scope of work. Please
refer to Figures 1 thru 3 below. This request for change order includes the additional labor,
material and equipment reasonably necessary for Lynx forces to demolish the existing
structures which were in conflict with the proposed wall alignment.
Nz
II 9
- j // r4. - fit ' i
Figure 1 —Secondary Footing
Figure 2 — Existing Figure 3—Structure
Sign Footing Demolition
004 Y 44 4.0
61- �'' CITY OF
CONTRACT
., p•• SUNNY ISLES BEACH
.r. AMENDMENT
►orsuu "
AMENDMENT NUMBER: #5 DATE: 12/18/14
PROJECT: Men House Right-of-way
BID NUMBER: 14-04-01 Improvements
RESOLUTION NUMBER: 2014-2251
ORIGINAL DOLLAR CONTRACT AMOUNT: $740,810.40
NET TOTAL DOLLAR VALUE OF ALL PREVIOUS CHANGE ORDERS: $16,645.07
DOLLAR AMOUNT OF THIS CHANGE ORDER: $4,513.75
CREDIT/DIRECT PURCHASES: $0
NEW DOLLAR CONTRACT AMOUNT: 740 810.40
ORIGINAL CONTACT COMPLETION DATE 12-22-14
TOTAL OF PREVIOUS CHANGE ORDER DAYS: 0
AMOUNT OF DAYS PER THIS CHANGE ORDER: 0
NEW CONTRACT COMPLETION DATE: 12-22-14
DESCRIPTION OF SCOPE OR WORK CHANGES:
Demolition of existing reinforced concrete footing and additional asphalt layer discovered
within the footprint of the proposed driveway connection. Original dollar contract amount
includes a project contingency of$64,846.40. RCO#4 will be applied to
contingency balance of$48,201.33. Remaining contingency balance after RCO#5
is$43,687.58.
NOTE: Unless specifically stated dearly elsewhere on this page, this contract amendment does NOT indude an
extension of time or grant any additional general conditions amounts. The City and the Contractor agree that the
contract time adjustment and sum agreed to in this document constitute a full and complete settlement of the
matters set forth herein, including all direct and Indirect costs for equipment, manpower, materials,overhead, profit
and delay relating to the issues set forth In this document.
Lynx Construction
CONTRACTOR Mana'ement / = u/���
CITY ATTORNEY: Hans Ottinot A,�/..._ .1 _ _/_
PROJECT MANAGER: Elka Linton-Dorsett 'ow 1213o10
CITY MANAGER: Christopher J. Russo : /1/3 Or
SUNNY Is4,e
e r :., City of Sunny Isles Beach Norman S. Edelcup, Mayor
A. 18070 Collins Avenue Isaac Aelion, Vice Mayor
u ' , 5,...-._ 1I Sunny Isles Beach, Florida 33160 Jeanette Gatto, Commissioner
Jennifer Levin, Commissioner
*, ' �' 305.947.0606 City Hall George"Bud" Scholl, Commissioner
yf ''�.f�os�° ,�v 305.949.3113 Fax
,/T�o, :�N I•14° Christopher J. Russo, City Manager
Hans Ottinot, City Attorney
Jane A. Hines, MMC, City Clerk
MEMORANDUM
TO: Hans Ottinot
Chris Russo
FROM: Elka Linton-Dorsett
DATE: Tuesday December 17, 2014
RE: Arlen House RCO#5
During demolition of the existing Collins Ave driveway connection, a buried reinforced concrete footing
as well as well as a secondary asphalt layer were discovered. In order to achieve the design intent for
the driveway connection which included construction of retaining walls on each side of the proposed
driveway, demolition of this additional material was necessary. Please refer to Figure 1 thru 4 below.
?A
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■
max'
Figures 1 and 2—Secondary asphalt layer(Approx. 12-inch thick)
y
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i -so-- f_ Or le
Figures 3 and 4— Reinforced concrete footing
This request for change order includes the additional labor and equipment reasonably necessary for
Lynx forces to demolish this existing asphalt and concrete.
CON X
CONSTRUCTION
MANAGEMENT
Date: 12/15/2014
Request For Change Order (RCO) #5
Project: Sunny Isles Beach —Arlen House # 142911
Scope:
Unforeseen Driveway
1. While demolishing the existing driveway an unforeseen concrete footing with reinforcing
steel was discovered. The footing was estimated at 24"wide by 20' long.
2. Provide additional demolition and rental of excavator for an additional two days.
3. Provide removal of second layer of 12"thick asphalt uncovered during demolition.
4. Provide debris removal from site to proper landfill/waste plant.
Description Unit Quantity Unit Cost Total
Excavation&Demolition LS 1 $2,200.00 $2,200.00
Equipment Rental Excavator DAY 2 $600.00 $1,200.00
Debris removal LS 1 $525.00 $525.00
Subtotal $3,925.00
15%OH&P $588.75
1.2%Liability Insurance $0.00
1.0% Bond $0.00
Total Change Order $4,513.75
GC reserves the right to request an equitable time extension for rescheduling delays, disruption,
acceleration and/or impact in the event this modification changes the construction sequence
and/or time of completion.
The total amount of this change order request is: $4,513.75
Acceptance to this proposal will enable Contractor to incorporate into prime contract.
SUBMITTED BY: APPROVED BY:
Brian Shirley
Lynx Construction Management, LLC. Date Accepted to Proceed
00NY Isis
oWs:►,: '!o
'
sir CONTRACT
CITY OF
!. SUNNY ISLES BEACH AMEN D M E NT>.
C,�r O► suN
AMENDMENT NUMBER: #6 DATE: 12/18/14
PROJECT: Arlen House Right-of-way
BID NUMBER: 14-04-01 Improvements
RESOLUTION NUMBER: 2014-2251
ORIGINAL DOLLAR CONTRACT AMOUNT: $740,810.40
NET TOTAL DOLLAR VALUE OF ALL PREVIOUS CHANGE ORDERS: $21,158.82
DOLLAR AMOUNT OF THIS CHANGE ORDER: $2,081.50
CREDIT/DIRECT PURCHASES: $0
NEW DOLLAR CONTRACT AMOUNT: $740,810.40
ORIGINAL CONTACT COMPLETION DATE 12-22-14
TOTAL OF PREVIOUS CHANGE ORDER DAYS: 0
AMOUNT OF DAYS PER THIS CHANGE ORDER: 0
NEW CONTRACT COMPLETION DATE: 12-22-14
DESCRIPTION OF SCOPE OR WORK CHANGES:
Remove and replace existing concrete meter boxes within the existing sidewalk. Original
dollar contract amount indudes a project contingency of$64,846.40. RCO#6 will
be applied to contingency balance of$43,687.58.The remaining contingency
balance after RCO#6 is $41,606.08.
NOTE: Unless specifically stated clearly elsewhere on this page, this contract amendment does NOT indude an
extension of time or grant any additional general conditions amounts. The City and the Contractor agree that the
contract time adjustment and sum agreed to in this document constitute a full and complete settlement of the
matters set forth herein, induding all direct and indirect costs for equipment, manpower, materials,overhead, profit
and delay relating to the issues set forth in this document.
CONTRACTOR Lynx Construction
Management 7- 4 1A/i4Jly
CITY ATTORNEY: Hans Ottinot /;;;!�/ (-L 30 /
•PROJECT MANAGER: Elka Linton-Dorsett i4, '`� 13o
CITY MANAGER: Christopher J. Russo C,/'fi t /(/J 9A.
77(10 NY ist
o e City of Sunny Isles Beach Norman S. Edelcup, Mayor
\ 18070 Collins Avenue Isaac Aelion, Vice Mayor
- .0/ = Sunny Isles Beach, Florida 33160 Jeanette Gatto, Commissioner
:** Jennifer Levin, Commissioner
*, /* 305.947.0606 City Hall George "Bud" Scholl, Commissioner
D':*F�o!`�° Ste' 305.949.3113 Fax
C'TY OF :uN "`'° Christopher J. Russo, City Manager
Hans Ottinot, City Attorney
Jane A. Hines, MMC, City Clerk
MEMORANDUM
TO: Hans Ottinot
Chris Russo
FROM: Elka Linton-Dorsett
DATE: Tuesday December 17, 2014
RE: Arlen House RCO#6
The existing concrete sidewalks within the project limits of Collins Ave and Bayview Drive houses
numerous precast utility meter boxes. The original intent was to saw cut and demolish the pavement
surrounding said boxes while leaving the actual boxes intact. However, due to the condition of many
of the boxes, the assumed methodology described above could not be employed. Instead, it was
necessary to completely remove and replace the boxes as part of the sidewalk construction activities.
Figure 1 below depicts the impact to the existing box when demolition of the surrounding concrete
sidewalk was attempted. Figure 2 represents the newly installed utility box.
z i_
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p e
{r.
S\.
Figure 1 —Existing utility box impacted Figure 2— New Utility Box
by demolition activity
This request for change order includes the additional labor and material reasonably necessary for
Lynx forces to remove and replace the existing precast utility boxes .
Ile°11;16*.
CONSTRUCTION
MANAGEMENT
Date: 12/15/2014
Request For Change Order (RCO) #6
Project: Sunny Isles Beach —Arlen House # 142911
Scope:
Meter Boxes
1. Remove existing meter boxes.
2. Provide and install (6) six new precast concrete Meter Boxes with steel access cover.
3. Delivery of materials to site.
Description Unit Quantity Unit Cost Total
Demolition&removal LS 1 $500.00 $500.00
Meter Boxes Material EA 6 $135.00 $810.00
Delivery LS 1 $150.00 $150.00
Install labor DAY 1 $350.00 $350.00
Subtotal $1,810.00
15%OH&P $271.50
1.2%Liability Insurance $0.00
1.0%Bond $0.00
Total Change Order $2,081.50
GC reserves the right to request an equitable time extension for rescheduling delays, disruption,
acceleration and/or impact in the event this modification changes the construction sequence
and/or time of completion.
The total amount of this change order request is: $2,081.50
Acceptance to this proposal will enable Contractor to incorporate into prime contract.
SUBMITTED BY: APPROVED BY:
Brian Shirley
Lynx Construction Management, LLC. Date Accepted to Proceed
4 .
F s
O d1
'� CONTRACT
CITY OF
SUNNY ISLES BEACH
yR 9�• FLOP\C S�
AMENDMENT
C,rr Op Su$ r�0
AMENDMENT NUMBER: #7 DATE: 02/04/15
PROJECT: Arlen House Right-of-way
BID NUMBER: 14-04-01 Improvements
RESOLUTION NUMBER: 2014-2251
ORIGINAL DOLLAR CONTRACT AMOUNT: $740,810.40
NET TOTAL DOLLAR VALUE OF ALL PREVIOUS CHANGE ORDERS: $2s12.140.32.
DOLLAR AMOUNT OF THIS CHANGE ORDER: $5,520.00
CREDIT/DIRECT PURCHASES: $0
NEW DOLLAR CONTRACT AMOUNT: $740,810.40
ORIGINAL CONTACT COMPLETION DATE 12-22-14
TOTAL OF PREVIOUS CHANGE ORDER DAYS: 0
AMOUNT OF DAYS PER THIS CHANGE ORDER: 60
NEW CONTRACT COMPLETION DATE: 02-27-15
DESCRIPTION OF SCOPE OR WORK CHANGES:
Remove and replace existing signal loops within the right-of-way of Bayview Dr in order to
facilitate the mill and resurface activities. Original dollar contract amount includes a
project contingency of$64,846.40. RCO#7 will be applied to contingency balance
of$41,606.08. Remaining contingency balance after RCO#7 is $36,086.08.
NOTE: Unless specifically stated clearly elsewhere on this page, this contract amendment does NOT include an
extension of time or grant any additional general conditions amounts. The City and the Contractor agree that the
contract time adjustment and sum agreed to in this document constitute a full and complete settlement of the
matters set forth herein, including all direct and indirect costs for equipment, manpower, materials,overhead, profit
and delay relating to the issues set forth in this document.
CONTRACTOR Lynx Construction Management 4
CITY ATTORNEY Hans Ottinot I`1,,
Elka Linton-Dorsett •I
I lit PROJECT MANAGER . �; 11
Bill Evans `' OP
l
CITY MANAGER: Christopher J. Russo <7",
t
:" I "
I. IV X
CONSTRUCTION
MANAGEMENT
Date: 12/15/2014
Request For Change Order (RCO) #7
Project: Sunny Isles Beach —Arlen House # 142911
Scope:
Public Works Loop
1. Provide and install two(2) new signal loop assemblies for Bay View and Collins Ave.
2. Provide new homeruns and signal controller.
3. Work shall be performed by Miami Dade County Public Works registered and licensed
electrician.
4. Permit fees are not included and will be determined after issuance
Description Unit Quantity Unit Cost Total
Electrical EA 2 $2,400.00 $4,800.00
Subtotal $4,800.00
15%OH&P $720.00
1.2%Liability Insurance $0.00
1.0%Bond $0.00
Total Change Order $5,520.00
GC reserves the right to request an equitable time extension for rescheduling delays, disruption,
acceleration and/or impact in the event this modification changes the construction sequence
and/or time of completion.
The total amount of this change order request is: $5,520.00
Acceptance to this proposal will enable Contractor to incorporate into prime contract.
SUBMITTED BY: APPROVED BY:
Brian Shirley
Lynx Construction Management, LLC. Date Accepted to Proceed
1 1 4
RECEIVED
FEB 0 5 2015
,� iso- %9'T'•
,,'. City of Sunny is ss Beach
;; Office of the City Manager
`. ' s CITY OF
CONTRACT
r
SUNNY ISLES BEACH
°h' P) - iN4P 4, AMENDMENT
FC1. .OF gu+' ^`'9
AMENDMENT NUMBER: #8 DATE: 02/05/15
PROJECT: Arlen House Right-of-way
BID NUMBER: 14-04-01 Improvements
RESOLUTION NUMBER: 2014-2251
ORIGINAL DOLLAR CONTRACT AMOUNT: $740,810.40
NET TOTAL DOLLAR VALUE OF ALL PREVIOUS CHANGE ORDERS: $28,760.32
DOLLAR AMOUNT OF THIS CHANGE ORDER: $3,381.00
CREDIT/DIRECT PURCHASES: $0
NEW DOLLAR CONTRACT AMOUNT: $740,810.40
ORIGINAL CONTACT COMPLETION DATE 12-22-14
TOTAL OF PREVIOUS CHANGE ORDER DAYS: 60
AMOUNT OF DAYS PER THIS CHANGE ORDER: 0
NEW CONTRACT COMPLETION DATE: 02-27-15
DESCRIPTION OF SCOPE OR WORK CHANGES:
Phone lines to serve the Arlen House guard house were situated on the previously existing
wall. The lines were not identified on the plans. New phone lines and underground conduit
were installed along the perimeter of the new wall. Original dollar contract amount
includes a project contingency of$64,846.40. RCO#7 will be applied to
contingency balance of$36,086.08. Remaining contingency balance after RCO#8
is $32,705.08
NOTE: Unless specifically stated clearly elsewhere on this page, this contract amendment does NOT include an
extension of time or grant any additional general conditions amounts. The City and the Contractor agree that the
contract time adjustment and sum agreed to in this document constitute a full and complete settlement of the
matters set forth herein, including all direct and indirect costs for equipment, manpower, materials,overhead, profit
and delay relating to the issues set forth in this document.
`
CONTRACTOR Lynx Construction Management oc/ 4.14.
CITY ATTORNEY Hans Ottinot
Linton-Dorsett ��i /
PROJECT MANAGER Bill Evans L!.`'� �!
7 4
CITY MANAGER: Christopher J. Russo
--7
I ■
L N X
CONSTRUCTION
MANAGEMENT
Date: 12/16/2014
Request For Change Order (RCO) #8
Project: Sunny Isles Beach —Arlen House # 142911
Scope:
Phone Lines
1. Provide and install one phone lines to Arlen House entry guard shed.
2. Provide and install 800'of PVC conduit for low voltage cabling.
3. Provide and install 800'of CXAT5 wiring.
4. Provide and install two(2) CAT5 lines to gate motor from existing CAT5 approximately
200'each.
Description Unit Quantity Unit Cost Total
Electrical conduit LF 800 $1.65 $1,320.00
Electrical wiring LF 800 $1.35 $1,080.00
Low voltage to LF 400 $1.35 $540.00
Subtotal $2,940.00
15%OH&P $441.00
1.2%Liability Insurance $0.00
1.0%Bond $0.00
Total Change Order $3,381.00
GC reserves the right to request an equitable time extension for rescheduling delays, disruption,
acceleration and/or impact in the event this modification changes the construction sequence
and/or time of completion.
The total amount of this change order request is: $3,381.00
Acceptance to this proposal will enable Contractor to incorporate into prime contract.
SUBMITTED BY: APPROVED BY:
Brian Shirley
Lynx Construction Management, LLC. Date Accepted to Proceed