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Home My WebLink AboutReso 2021-3237RESOLUTION NO. 2021- A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, AUTHORIZING THE EXPENDITURE OF BUDGETED FUNDS IN AN AMOUNT NOT TO EXCEED SEVENTY-NINE THOUSAND FIVE HUNDRED EIGHTY- THREE DOLLARS AND EIGHTEEN CENTS ($79,583.18) FOR THE PURCHASE OF SOFTWARE LICENSING AND/OR PRODUCTS FROM SUPERION, LLC. FOR FISCAL YEAR 2021/2022 FOR POLICE SOFTWARE SYSTEM MAINTENANCE AND SUPPORT; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO EFFECTUATE THIS RESOLUTION; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, on May 18, 2006, via Resolution No. 2006-919, the City Commission of the City of Sunny Isles Beach ("City") approved an agreement with SunGard HTE, Inc. (SunGard), now known as Superion, LLC, to obtain a perpetual, non-exclusive, nontransferable license for the use of certain computer software and related software technical support services to assist the City's Police Department; and WHEREAS, this state-of-the-art police computer system provides the Police Department with a Computer Aided Dispatch (CAD) System, Records Management System (RMS), Mobile Computing Terminals (MCT) and a Mobile Field Reporting (MFR) System; and WHEREAS, this proprietary software solution has proven to be the leader in public safety software in Miami -Dade County as well as many other cities and states throughout the country; and WHEREAS, the City Commission now wishes to authorize the expenditure of budgeted funds in an amount not to exceed Seventy -Nine Thousand Five Hundred Eighty -Three Dollars and Eighteen Cents ($79,583.18) to allow staff to contract with Superion, LLC. for Fiscal Year 2021/2022 for the annual software maintenance and support for these critical Police Department systems. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS: Section 1. Authorizing Expenditure of Budgeted Funds. The City Commission hereby authorizes the expenditure of budgeted funds in an amount not to exceed Seventy -Nine Thousand Five Hundred Eighty -Three Dollars and Eighteen Cents ($79,583.18) to allow staff to contract with Superion, Inc. for Fiscal Year 2021/2022 for the Police Department Software System Maintenance and Support. Section 2. Authorization of City Manager. The City Manager is hereby authorized to do all things necessary to effectuate this Resolution. Section 3. Effective Date. This Resolution will become effective upon adoption @BCL@840FED22.Doc Page 1 of 2 ATTEST: PASSED AND ADOPTED this 14' day of SeRemb 021. Larisa Svechin, Mayor ricio B�tancur, CMC, City Clerk APPROVED AS TO FORM AND LEGAL SUFFICIENCY: dward A. Dion, City Attorney Moved by: �%�itP/SSIPKeP, (//Sgdi. Seconded by: Vote: Mayor Svechin "� (Yes) (No) Commissioner Goldman V7 (Yes) (No) Commissioner Lama V (Yes) (No) Commissioner Viscarra 7' (Yes) (No) @BCL@840FED22.Doc Page 2 of 2 CENTRALSQUARE TECHNOLOGIES Superion, LLC, a CentralSquare Company 1000 Business Center Drive Lake Mary, FL 32746 Billing Inquiries: Accounts.Receivable@centralsquare.com Bill To City of Sunny Isles Beach City of Sunny Isles Beach Mike Grandinetti Police Department 18070 Collins Avenue Sunny Isles Beach FL 33160 United States Customer No Customer Name 5703LG City of Sunny Isles Beach Invoice Invoice No (1 of 1) Date Page 327899 8/16/2021 2 of 3 Ship To City of Sunny Isles Beach City of Sunny Isles Beach Mike Grandinetti Police Department 18070 Collins Avenue Sunny Isles Beach FL 33160 United States Customer PO # Currency Terms Due Date USD Net 30 9/30/2021 Description Units Rate Extended 9 ONESolution RMS Map Display & Pin Mapping License - Annual 1 $1,435.27 $1,435.27 Maintenance Fee Maintenance: Start: 10/1/2021, End: 9/30/2022 10 ONESolution Property & Evidence - Annual Maintenance Fee 1 $1,314.83 $1,314.83 Maintenance: Start: 10/112021, End: 9/30/2022 11 ONESolution Barcoding Server License -Annual Maintenance 1 $1,314.83 $1,314.83 Fee Maintenance: Start: 10/1/2021, End: 9/30/2022 12 ONESolution Barcoding Hand -Held Client License - Annual 1 $381.69 $381.69 Maintenance Fee Maintenance: Start:10/1/2021, End: 9/30/2022 13 ONESolution RMS Training Module - Annual Maintenance Fee 1 $837.35 $837.35 Maintenance: Start: 10/1/2021, End: 9/30/2022 14 ONESolution State/NCIC Messaging Software - Annual 1 $5,381.21 $5,381.21 Maintenance Fee Maintenance: Start: 10/1/2021, End: 9/30/2022 15 ONESolution Mobile Server Software - Annual Maintenance Fee 1 $5,381.21 $5,381.21 Maintenance: Start:10/1/2021, End: 9/30/2022 16 ONESolution MCT Client License for Message Switch - Annual 3 $80.69 $242.07 Maintenance Fee Maintenance: Start:10/1/2021, End: 9/30/2022 17 ONESolution MFR Client-MOBLAN Version - Annual 2 $119.58 $239.16 Maintenance Fee Maintenance: Start: 10/1/2021, End: 9/30/2022 CENTRALSQUARE TECHNOLOGIES Superion, LLC, a CentralSquare Company 1000 Business Center Drive Lake Mary, FL 32746 Billing Inquiries: Accounts.Receivable@centralsquare.com Bill To City of Sunny Isles Beach City of Sunny Isles Beach Mike Grandinetti Police Department 18070 Collins Avenue Sunny Isles Beach FL 33160 United States Customer No Customer Name 5703LG City of Sunny Isles Beach Invoice Invoice No (1 of 1) Date Page 327899 8/16/2021 1 of 3 Ship To City of Sunny Isles Beach City of Sunny Isles Beach Mike Grandinetti Police Department 18070 Collins Avenue Sunny Isles Beach FL 33160 United States Customer PO # Currency Terms Due Date USD Net 30 9/30/2021 Description Units Rate Extended Contract No. Q-54328 i 1 ONESolution Computer -Aided Dispatch System - Annual 1 $7,344.73 $7,344.73 Maintenance Fee Maintenance: Start: 10/1/2021, End: 9/30/2022 2 ONESolution CAD Map Display & Map Maint Software Lie - 1 $941.84 $941.84 Annual Maintenance Fee Maintenance: Start:10/1/2021, End: 9/30/2022 3 ONESolution CAD Map Display & Map Maint Software Lie - 1 $268.49 $268.49 Annual Maintenance Fee Maintenance: Start:1 0/1 /2021, End: 9/30/2022 4 ONESolution CAD Resource Monitor Display License With Maps 3 $268.49 $805.47 - Annual Maintenance Fee Maintenance: Start:10/1/2021, End: 9/30/2022 5 ONESolution Records Management System - Annual 1 $13,273.05 $13,273.05 Maintenance Fee Maintenance: Start: 10/1/2021, End: 9/30/2022 6 ONESolution Accident - Annual Maintenance Fee 1 $1,076.80 $1,076.80 Maintenance: Start: 10/1/2021, End: 9/30/2022 7 ONESolution Accident Wizard Base Server License - Annual 1 $1,195.81 $1,195.81 Maintenance Fee Maintenance: Start: 10/1/2021, End: 9/30/2022 8 ONESolution Accident Wizard - Annual Maintenance Fee 50 $35.87 $1,793.50 Maintenance: Start: 10/1/2021, End: 9/30/2022 CENTRALSQUARE TECHNOLOGIES Superion, LLC, a CentralSquare Company 1000 Business Center Drive Lake Mary, FL 32746 Billing Inquiries: Accounts.Receivable@centralsquare.com Bill To City of Sunny Isles Beach City of Sunny Isles Beach Mike Grandinetti Police Department 18070 Collins Avenue Sunny Isles Beach FL 33160 United States Customer No Customer Name 5703LG City of Sunny Isles Beach Invoice No (1 of 1) 327899 Invoice Date 8/16/2021 Ship To City of Sunny Isles Beach City of Sunny Isles Beach Mike Grandinetti Police Department 18070 Collins Avenue Sunny Isles Beach FL 33160 United States Customer PO # Currency Terms USD Net 30 Description 18 ONESolution MCT Client -Digital Dispatch - Annual Maintenance Fee Maintenance: Start: 10/1/2021, End: 9/30/2022 19 ONESolution MCT Client -MAPS - Annual Maintenance Fee Maintenance: Start: 10/1/2021, End: 9/30/2022 20 ONESolution MFR Client - Annual Maintenance Fee Maintenance: Start: 10/1/2021, End: 9/30/2022 21 ONESolution MFR Client -Accident Reporting - Annual Maintenance Fee Maintenance: Start: 10/1/2021, End: 9/30/2022 22 ONESolution Mobile Field Reporting Server - Annual Maintenance Fee Maintenance: Start: 10/1/2021, End: 9/30/2022 23 ONESolution Police -to -Police - Annual Subscription Fee Maintenance: Start:10/1/2021, End: 9/30/2022 Please include Invoice number(s) on your remittance advice, made payable to Superion, LLC ACH: Routing Number 121000358 Account Number 1416612641 E-mail payment details to: Accounts.Receivable@CentralSquare.com Check: 12709 Collection Center Drive Chicago, IL 60693 Units 50 50 50 50 1 1 Subtotal Tax Invoice Total Payments Applied Balance Due Rate $238.00 $47.84 $238.00 $119.57 $4,185.37 $0.00 Page 3of3 Due Date 9/30/2021 Extended $11,900.00 $2,392.00 $11,900.00 $5,978.50 $4,185.37 $0.00 $79,583.18 $0.00 $79,583.18 $0.00 $79,583.18 DocuSign Envelope ID: CB9ABA19-65154E51-95F3-2921F61FFEDD �*;CENTRALSQUARE CentralSquare Technologies, LLC 1000 Business Center Drive Lake Mary, FL 32746 August 25, 2021 Sunny Isles Beach Police Department 18070 Collins Avenue Sunny Isles Beach, FL 33160 To Whom It May Concern: This letter is in response to Sunny Isles Beach Police Department's request for a sole source letter from our company. This letter is to confirm that ONESolution public safety software is a sole source product, manufactured, sold, serviced, and distributed exclusively by CentralSquare Technologies, LLC (CentralSquare). This product must be purchased directly by institutions from CentralSquare at the address listed above. There are no agents or dealers authorized to resell this product. ONESolution public safety software is sold only as a direct transaction between CentralSquare and end Clients. Sincerely, DocuSigned by: E4 2884F841( Dan aver Chief Revenue Officer CentralSquare Technologies r -..:s^• City of Sunny Isles Beach, Florida Sole Source Form (To be filled out with all sole sources and maintained in the contract file) Pursuant to Chapter 62, §62-13(F) of the City of Sunny Isles Beach, Florida's Code of Ordinances: Supplies, equipment or services available from a sole source only may be exempted from the bidding requirements of this chapter by the City manager upon the filing of a written request by.a department head to the City Manager outlining the conditions and circumstances involved, after conducting a good faith review of available sources, a contract may be awarded without competition when the City Manager or purchasing agent determines in writing, after conducting a good faith review of available sources, that there is only one source for the required supply, brand, service, or construction item capable of fulfilling the needs of the City. Brief Description of the Purchase: License renewal for OneSolution software. Selected Vendor: CentralSquare Request for sole source made by: Police Department Request was reviewed by: Purchasing Division The following is a description of the good faith review of available sources that was conducted: (Explain) ONESolution public safety software is a sole source product,manufactured, sold, serviced, and distributed exclusively by CentralSquare Technologies, LLC (CentralSquare). It has been determined that there is only one source for the required supply, brand, service or construction item capable of fulfilling the needs of the City for the following reasons: OneSolution software must be purchased directly from CentralSquare. There are no agents or dealers authorized to resell this product. The sole source justification has been approved by: , Date: 1 al f 2- l City Manager F t pLga o,rr or sw�+ h�,o City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach, Florida 33160 (305) 947-0606 City Hall (305) 949-3113 Fax MEMORANDUM TO: Honorable Mayor and City Commissioners VIA: Chistopher Russo City Manager FROM: Derrick L. Arias, CGCIO, Chief Information Officer DATE: September 14, 2021 RE: Approving expenditure of budgeted funds in the amount of $79,583.18 with Superion for FY 2021-2022 for Police software system maintenance. RECOMMENDATION: Staff recommends approval of this Resolution. REASONS: The City entered into an agreement with Superion in May 2006 (via Resolution 2006- 919) for the purchase of a state- of- the- art Police Computer system (called OSSI) that provides the POIICE Department with a Computer Aided Dispatch ( CAD) System Records Management System (RMS Mobile Computing Terminals (MCT) and a Mobile Field Reporting ( MFR) System. This proprietar software solution has proven to be the leader in public safety software in Miami- Dade County as well as many other cities and states throughout the country. This expenditure allows staff to contract with the vendor for the annual software maintenance and support for these critical Police Department systems. FUNDING SOURCE: Funding was budgeted and is available under the Information Technology Budget, 001- 2- 5160- 434051-00000. ATTACHMENTS: Resolution Quote Item Number: 10.K