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Home My WebLink AboutReso 2014-2272RESOLUTION NO. 2014 - 22.E A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, APPROVING AN INCREASE IN PURCHASING AUTHORITY WITH LUKES - SAWGRASS LANDSCAPING, INC. FOR LANDSCAPING SERVICES AT INTRACOASTAL PARKS, IN AN AMOUNT NOT TO EXCEED TWO HUNDRED THOUSAND DOLLARS ($200,000.00), FOR FISCAL YEAR 2013 -2014; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO EFFECTUATE THIS RESOLUTION; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, on August 21, 2012 via Resolution No. 2012 -1953 the City Commission awarded RFP No. 12 -05 -01 and entered into an Agreement with Lukes - Sawgrass Landscaping, Inc. to provide Citywide Landscape Maintenance Services, in an amount not to exceed Six Hundred Fifty Thousand Dollars ($650,000.00) for a one year period with four (4) one -year renewal options; and WHEREAS, on February 21, 2013 via Resolution No. 2013 -2032 the City Commission approved the First Amendment to Agreement with Lukes - Sawgrass Landscaping, Inc. to provide additional landscaping services throughout the City, in an amount not to exceed Four Hundred Thousand Dollars ($400,000.00), attached hereto as Exhibit "A ", bringing the total contract amount not to exceed to One Million Fifty Thousand Dollars ($1,050,000.00); and WHEREAS, on July 18, 2013 via Resolution No. 2013 -2084 the City Commission approved the Second Amendment to Agreement with Lukes - Sawgrass Landscaping, Inc. to provide Citywide Landscaping Services, in an amount not to exceed Six Hundred Eighty -Two Thousand Nine Dollars ($682,009.00) for a one -year period, attached hereto as Exhibit "A ", bringing the total contract amount not to exceed to One Million Seven Hundred Thirty -Two Thousand Nine Dollars ($1,732,009.00); and WHEREAS, on November 21, 2013 via Resolution No. 2013 -2153 the City Commission approved the Third Amendment to Agreement with Lukes - Sawgrass Landscaping, Inc. to provide Landscaping Services for the City's Capital Projects, in an amount not to exceed One Hundred Twenty Thousand Dollars ($120,000.00), bringing the total contract amount not to exceed to One Million Eight Hundred Fifty -Two Thousand Nine Dollars ($1,852,009.00). WHEREAS, on February 20, 2014 via Resolution No. 2014 -2204 the City Commission approved a waiver to the performance and payment bond requirement; and WHEREAS, to date, Twenty -Nine Thousand Six Hundred Forty -Two Dollars and Ninety Cents ($29,642.90) has been paid to Lukes - Sawgrass Landscaping, Inc., and additional funding of One Hundred Fifty -Two Thousand Nine Hundred Twelve Dollars and Eighty Cents ($152,912.80) is needed to reconcile all the outstanding invoiced costs incurred by the Lukes - Sawgrass Landscaping Services for landscape construction services rendered at Intracoastal Parks; and WHEREAS, in addition, earlier this fiscal year, the responsibility for trash pickup on the R2014- Lukes - Sawgrass Landscape Increase Purchasing Increase Purchasing Page I of 2 Collins Avenue corridor was outsourced to Lukes - Sawgrass with funding derived from a vacant Public Works position, and the funding for this additional work was not previously formalized; and WHEREAS, the City Commission wishes to approve the increased purchasing authority with Lukes - Sawgrass Landscaping, Inc. to provide Landscaping Services for Intracoastal Parks and trash pickup on the Collins Avenue corridor, in an amount not to exceed Two Hundred Thousand Dollars ($200,000.00), for fiscal year 2013 -2014, bringing the total contract amount not to exceed to Two Million Fifty -Two Thousand Nine Dollars ($2,052,009.00). NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS: Section 1. Approval of Increase Purchasing Authority. The City Commission hereby approves the increased purchasing authority with Lukes - Sawgrass Landscaping, Inc. to provide Landscaping Services for Intracoastal Parks, in an amount not to exceed Two Hundred Thousand Dollars ($200,000.00), for fiscal year 2013 -2014. Section 2. Authorization of City Manager. The City Manager is hereby authorized to do all things necessary to effectuate this Resolution. Section 3. Effective Date. The Resolution shall take effect immediately upon adoption. PASSED AND ADOPTED on this 17`I' day of July 2014. Norman S. Edel ATTEST: L d4�� Q� ines, MMC, City Clerk APPROVED AS TO FORM AND G L SUFFICIENCY: H inot, City Attorney Co _ Moved by: pLl_ Seconded by: Vote: S—d Mayor Edelcup ✓ (Yes) (No) Vice Mayor Aelion ✓ (Yes) (No) Commissioner Gatto ✓ (Yes) (No) Commissioner Levin 7(Yes) (No) Commissioner Scholl (Yes) (No) 82014- Lukes - Sawgrass Landscape Increase Purchasing Increase Purchasing Page 2 of 2 2711 SW 36th Street, Dania Beach, FL 33312 Phone: 954.431.1111- Fax: 954.433.11 l I BILL TO SHIP TO The City of Sunny Isles Beach 18070 Collins Avenue Sunny isles Beach, Florida 33160 ATTENTION: Helen Gray Invoice DATE INVOICE a 1/4/2014 0114W9 REP JONAS P.O. NUMBER EMAIL ORIGIN DIVISION PROJECT GV SUNNY ISLE lyn i%lukes- sawgrass biz NTCG 2200 - Landscape 01140181,WmEopk QUANTITY DESCRIPTION PRICE EACH AMOUNT CAPITAL IMPROVEMENTS - W TRACOASTAL PARK - Remove dumpster, install sod, remove debris and Black olive tree - I Solid St. Augustine Floratam sod (per pallet, delivered and installed - as per contract 225.00 225.00 line 228, item D8 and resolution 2012 -1953 1 Dump fees - per truckload 250.00 250.00 1 1 Q 1 how - Landscape Superintendent per hour 8:00 a.m. to 4 :30 p.m. Mon -Fri as per 27.50 27.50 Sunny Isles contract line 194 item B I and Resolution 2012 -1953 THANK YOU! www. hikes- sawgrass. biz Total $502.50 s 2711 SW 36th Street, Dania Beach, FL 33312 Phone: 954.431.1111 - Fax: 954.433.1111 BILL TO The City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach, Florida 33160 ATTENTION: Elka SHIP TO Invoice DATE INVOICE 5/13/2014 0514065 The City of Sunny isles Bach 18070 Collun Avenue Sunny Isles Beach, Florida 33160 REP JOINA6 P.O. NUMBER EMAIL ORIGIN DIVISION 0 PROJECT MF SUNNY ISLE I)m@IW cs- sawpass biz NTCG 2200 - Landscape... 0414398LM/clusis QUANTITY DESCRIPTION PRICE EACH AMOUNT INTRACOASTAL PARK - SOUTH LOT - SW CORNER OF LOT AROUND PICNIC TABLE PAD: 5 Clusia gutdfcm "small leaf ciusia" (7 gal) - - as per contract line 96, item A23 and 35.00 175,00 resolution 2012 -1953 SOUTH LOT AROUND FPL BOX: 8 Clusia guttifera "small leaf clusia" (7 gal) - - as per contract line 96, item A23 and 35.00 280,00 resolution 2012 -1953 THANK YOUI Total $455.00 fvwovdukes- sawgrass. biz 6 LUKES SAWGRASS 2711 SW 36TH STREET DANIA BEACH, FL 33312 Bill To: CITY OF SUNNY ISLES BEACH ATTN: Robert Williamson 18070 COLLINS AVENUE SUNNY ISLES BEACH, FL 33160 Reference Quarterly Services Description INTRACOASTALPARK - SOUTH LOT - 5W CORNER OF LOT AROUND PICNIC TABLE PAD: Clusia guttifera "small leaf clusia" (7 gal) - - as per contract line 96, item A23 and resolution 2012 -1953 SOUTH LOT AROUND FPL BOX: Clusia guttifera "small leaf clusia" (7 gal) - - as per contract line 96, item A23 and resolution 2012 -1953 ?CUD U04 s -~ sti Invoice Date 5/16/2014 Job Location: CITY OF SUNNY ISLES BEACH ATTN: Elka 18070 COLLINS AVENUE SUNNY ISLES BEACH, FL 33160 Invoice Number INVO0005955 Salesperson Customer No. 104 -0469 Quantity Unit Price Extended Price 5,00 $35.00 $175.00 8.00 $35.00 $280.00 Subtotal $455.00 Tax $ 0.00 Total $455.00 2711 SW 36TH STREET, DANIA BEACH, FL 33312 P: 954 -431 -1111 F: 954 - 433 -1111 WWW.LUKESSAWGRASS.COM Page 1 CUSTOMER SERVICE: 877 -LUKES -NOW BILL TO 2711 SW 36th Street, Dania Beach, FL 33312 Phone: 954.431.1111 - Fax: 954.433.2111 SHIP TO The City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach, Florida 33160 ATTENTION: Elka Invoice DATE INVOICE 0 5/14/2014 0514108 REP JONAS P.O. NUMBER EMAIL ORIGIN DIVISION # PROJECT MF SUNNY ISLE I)m@1 = -saws= biz NTCG 2200 - Lwxlwapc 0414268LM /infra QUANTITY DESCRIPTION PRICE EACH AMOUNT INTRACOASTAL PARK, SOUTH PARK - SOUTH SIDE OF WALL - INSTALLATION OF THE FOLLOWING: 28 Ciusia gutbifera "small leaf clusia" (7 gal) - - as per contract line 96, item A23 and 35.00 980.00 resolution 2012 -1953 2.5 Cubic Yards of Premium "red" mulch delivered and installed - as per contract line 222, 24.00 60.00 item D2 and resolution 20I2 -1953 IRRIGATION: I Extend existing irrigation system to supply water to clusia hedge 528.75 528.75 L4 000 THANK YOU! Total $1,568.75 www.lukes- sawgrass biz LUKES SAWGRASS 2711 SW 36TH STREET DANIA BEACH, FL 33312 Bill To: CITY OF SUNNY ISLES BEACH ATTN: Robert Williamson 18070 COLLINS AVENUE SUNNY ISLES BEACH, FL 33160 Reference Quarterly Services Description Intracoastal Park, South Park - Southside of wall - Installation of the following: Clusia guttifera "small leaf clusia" (7 gal) as per contract line 96,item A23 & resolution 2012 -1953 Cubic Yards of Premium "red" mulch delivered and installed - as per contract line 222, item D2 & resolution 2012 -1953 Irrigation: Extend existing irrigation system to supply water to clusia hedge m- Invoice Date invoice Number 5/16/2014 INV00006057 Job Location: CITY OF SUNNY ISLES BEACH ATTN: Elka 18070 COLLINS AVENUE SUNNY ISLES BEACH, FL 33160 Salesperson Customer No. 104 -0469 Quantity_ Unit Price Extended Price 28.00 $35.00 $980,00 2.50 $24.00 $60.00 1.00 $528.75 $528.75 Subtotal $1,568.75 Tax $0.00 Total $1,568.75 2711 SW 36TH STREET, DANIA BEACH, FL 33312 P:954-431-1111 F:954-433-1111 WWW.LUKESSAWGRASS.COM Page 1 CUSTOMER SERVICE: 877 -LUKES -NOW M &LANDS I CAAE 2711 SW 36th Street, Dania Beach, FL 33312 Phone: 954.431.1111- Fax: 954.433.1111 BILL TO SHIP TO The City of Sunny Isles Beach 18070 Collins Avenue Sunny isles Beach, Florida 33160 ATTENTION: Elka Invoice DATE INVOICE # 4/30/2014 0414365 REP JONAS P.O. NUMBER EMAIL ORIGIN DIVISION 0 PROJECT MF SUNNY ISLE lyua 1Acs•sawSma biz 2200 - L dscW ... 0414533LWricus QUANTITY DESCRIPTION PRICE EACH AMOUNT INTRACOASTAL PARK - North and south lots east side ficus hedge FILL -IN RCVS HEDGE: 199 Ficus rnicrocarpa "green island ficus" ( 3 gal.) - as per contract line 114, item A41 and 9.00 1,791,00 resolution 2012 -1953 THANK YOU! www.lukes- sowgruss biz Total $1,791.00 LUKES SAWGRASS 2711 SW 36TH STREET DANIA BEACH, FL 33312 Bill To. CITY OF SUNNY ISLES BEACH ATTN: Robert Williamson 18070 COLLINS AVENUE SUNNY ISLES BEACH, FL 33160 Reference Quarterly Services Description INTRACOASTAL PARK - North and south lots east side focus hedge FILL -IN FICUS HEDGE: Ficus microcarpa "green island fcus" ( 3 gal.) - as per contract line 114, item A41 and resolution 2012 -1953 0 LANDSCAPE Invoice Date 4/30/2014 Job Location: CITY OF SUNNY ISLES BEACH ATTN: Elka 18070 COLLINS AVENUE SUNNY ISLES BEACH, FL 33160 Invoice Number INV00005096 Salesperson Customer No. 104 -0469 Quantity Unit Price Extended Price 199.00 $9.00 $1,791.00 Subtotal $1,791.00 ;Tax $0.00 Total $1,791.00 2711 SW 36TH STREET, DANIA BEACH, FL 33312 P:954 -431 -1111 F:954-433-1111 WWW,LUKESSAWGRASS.COM Page 1 CUSTOMER SERVICE: 877 -LUKES -NOW Fz 2711 SW 36th Street, Denis Beach, FL 33312 Phone: 954.431.1 111- Fax: 954.433.1111 131LL TO SHIP TO The City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach, Florida 33160 ATTENTION: Bill Evans Invoice DATE INVOICE # 3V2WO14 1 0314241 REP JONAS P.O. NUMBER EMAIL ORIGIN DMSION S PROJECT MF SUNNY ISLE Iyn ®hikes- suww= biz NTCG 2200 - Landscape... 0214052LWpar s QUANTITY DESCRIPTION PRICE EACH AMOUNT INTRACOASTAL PARK PROVIDE LANDSCAPE INSTALLATIONS AS PER PLANS SUBMITTED BY BERMELLO AJAMIL AND PARTNERS, INC., DATED JANUARY 30, 2013 VALUED ENGINEERED AS PER BELOW: RE- LOCATE THE FOLLOWING MATERIALS: 1 20 Brazilian Beauty leaf 14'. Removal and disposal of existing plant material. 1,100.00 1,100.00 LABOR TO RE- LOCATE THE ABOVE: 8 I @ 8 hours - Landscape Superintendent per hour 8:00 am. to 4 :30 p.m. Mon -Fri as per 27.50 220.00 Sunny Isles contract line 194 item BI and Resolution 2012 -1953 24 3 @ 8 hours each - One Landscape Laborer per hour 8 :00 a-m. to 5:00 p.m., Monday 21.00 504.00 through Friday - as per Sunny Isles contract line I96 item B3 and Resolution 2012 -1953 8 1 @ 8 hours - One Front -end loader with "skidsteer" including an operator per hour - as 50.00 400.00 per contract line 202, item CI and resolution 2012 -1953 8 1 @ 8 hours - One 15,000 GVW Dump truck with an operator (per hour) - as per 45.00 360.00 contract line 206, item C5 and resolution 2012 -1953 NOTE: 20 Brazilian Beauty leaf must be root- pruned a minimum of four (4) weeks prior to re- location NOTE: No warranty on transplanted/re-located materials INSTALLATION OF CANOPY TREES: 2 Delonix Regia "Royal Poinciana" (SPECIMEN) 3,000.00 6,000.00 25 Conocarpus erectus "Green Buttonwood" (12'- 14' o.a., 6' c.t.) - as per contract line 163, 250.00 6,250.00 item A90 and resolution 2012 -1953 INSTALLATION OF LARGE PALM TREES: 6 Phoenix dactylifem "Medjool date palm" (12' c.t. to nut) - as per contract Iine 172, item 5,400.00 32,400.00 A99 and resolution 2012 -1953 INSTALLATION OF GRASS: TIL- 4NK YOU! Total age nrm&,.1ukes- sawgras1s. biz 4 2711 SW 36th Street, Danis Beach, FL 33312 Phone: 954.431.1111 - Fax: 954.433.1111 BILL TO SHIP TO The City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach, Florida 33160 ATTENTION: Bill Evans Invoice DATE INVOICE 1 3/2812014 1 0314246 REP JONAS P.O. NUMBER EMAIL: ORIGIN DIVISION * PROJECT MF SUNNY ISLE "Iulrs- sawgmss biz NTCG 2200 - LwAsc*c ... 0214052LM/pari-s QUANTITY DESCRIPTION PRICE EACH AMOUNT 39,2325 Solid St. Augustine Floratam sod (per square foot), delivered and instalIed - as per 0.42 16,477.65 conbuct line 227, item D7 and resolution 2012 -1953 NOTE: Lukes- Sawgrass assumes final grade to be +/- 1/2" NOTE: No warranty on transplanted/re-located materials NOTE: Does not include any site preparation. NOTE: Irrigation parts and supplies to be provided by City. 0 irrigation Labor Only Budget (Detailed proposal to be provided) 46,000.00 0.00 —1 "HANK YOU! Total 563,711.65 ww)v.lukes- sawg�ass biz LUKES SAWGRASS 2711 SW 36TH STREET DANIA BEACH, FL 33312 Bill To: CITY OF SUNNY ISLES BEACH ATTN: Robert Williamson 18070 COLLINS AVENUE SUNNY ISLES BEACH, FL 33160 JIJ ha Invoice Date 4/1/2014 Job Location: CITY OF SUNNY ISLES BEACH ATTN: Bill Evans 18070 COLLINS AVENUE SUNNY ISLES BEACH, FL 33160 Invoice Number INV00004754 Reference Salesperson Customer No. Quarterly Services 104 -0469 Description Quantity Unit Price Extended Price INTRACOASTAL PARK PROVIDE LANDSCAPE INSTALLATIONS AS PER PLANS SUBMITTED BY BERMELLO AJAMIL AND PARTNERS, INC., DATED JANUARY 30, 2013 VALUED ENGINEERED AS PER BELOW: RE- LOCATE THE FOLLOWING MATERIALS: 20 Brazilian Beauty leaf 14'. Removal and disposal of existing plant material. 1.00 $1,100.00 $1,100.00 LABOR TO RE- LOCATE THE ABOVE: Enhancements 8.00 $27.50 $220.00 1 @ 8 hours - Landscape Superintendent per hour 8:00 a.m. to 4:30 p.m. Mon -Fri as per Sunny Isles contract line 194 item B1 and Resolution 2012 -1953 Enhancements 24.00 $21.00 $504.00 3 @ 8 hours each - One Landscape Laborer per hour 8:00 a.m. to 5:00 p.m., Monday through Friday - as per Sunny Isles contract line 196 item B3 and Resolution 2012 -1953 Enhancements 8.00 $50.00 $400.00 1 @ 8 hours - One Front -end loader with "skidsteer" including an operator per hour - as per contract line 202, item C1 and resolution 2012 -1953 2711 SW 36TH STREET, DANIA BEACH, FL 33312 P:954-431-1111 F:954-433-1111 WWW LUKESSAWGRASS.COM Page 1 CUSTOMER SERVICE: 877 -LUKES -NOW LUKES SAWGRASS 2711 SW 36TH STREET DANIA BEACH, FL 33312 Bill To: CITY OF SUNNY ISLES BEACH ATTN: Robert Williamson 18070 COLLINS AVENUE SUNNY ISLES BEACH, FL 33160 Reference Quarterly Services Description Enhancements 1 @ 8 hours - One 15,000 GVW Dump truck with an operator (per hour) - as per contract line 206, item C5 and resolution 2012 -1953 NOTE: 20 Brazilian Beauty leaf must be root- pruned a minimum of four (4) weeks prior to re- location NOTE: No warranty on transplanted /re- located materials INSTALLATION OF CANOPY TREES: Invoice Date Invoice Number 4/1/2014 I N VO0004754 Job Location: CITY OF SUNNY ISLES BEACH ATTN: Bill Evans 18070 COLLINS AVENUE SUNNY ISLES BEACH, FL 33160 Salesperson Customer No. 104 -0469 Quantity Unit Price Extended Price 8.00 $45.00 $360.00 Delonix Regia "Royal Poinciana" (SPECIMEN) 2.00 $3,000.00 $6,000.00 Enhancements 25.00 $250.00 $6,250.00 Conocarpus erectus "Green Buttonwood" (12' - 14' o.a., 6' c.t.) - as per contract line 163, item A90 and resolution 2012 -1953 INSTALLATION OF LARGE PALM TREES: Enhancements 6.00 $5,400.00 $32,400.00 Phoenix dactylifera "Medjool date palm" (12' c.t. to nut) - as per contract line 172, item A98 and resolution 2012 -1953 INSTALLATION OF GRASS: Enhancements 39232.50 $0.42 $16,477.65 Solid St. Augustine Floratam sod (per square foot), delivered and installed - as per contract line 227, item D7 and resolution 2012 -1953 NOTE: Lukes- Sawgrass assumes final grade to be +/- 1/2" NOTE: No warranty on transplanted /re- located materials 2711 SW 36TH STREET, DANIA BEACH, FL 33312 P:954-431-1111 F:954-433-1111 WWW.LUKESSAWGRASS.COM Page 2 CUSTOMER SERVICE: 877 -LUKES -NOW LUKES SAWGRASS 2711 SW 36TH STREET DANIA BEACH, FL 33312 Bill To: CITY OF SUNNY ISLES BEACH ATTN: Robert Williamson 18070 COLLINS AVENUE SUNNY ISLES BEACH, FL 33160 Reference Quarterly Services Description NOTE: Does not include any site preparation, NOTE: Irrigation parts and supplies to be provided by City. Irrigation Labor Only Budget (Detailed proposal to be provided) LANMICAPE, Invoice Date Invoice Number 4/1/2014 INV00004754 Job Location: CITY OF SUNNY ISLES BEACH ATTN: Bill Evans 18070 COLLINS AVENUE SUNNY ISLES BEACH, FL 33160 Salesperson Customer No. 104-0469 Quantity Unit Price Extended Price 1.00 $0.00 $0.00 Subtotal $63,711.65 Tax $0.00 :Total $63,711.65 2711 SW 36TH STREET, DANIA BEACH, FL 33312 P: 954 -431 -1111 F: 954433 -1111 WWW.LUKESSAWGRASS.COM Page 3 CUSTOMER SERVICE: 877 - LUKES -NOW a .a 2711 SW 36th Street; Dania Beach, FL 33312 Phone: 954.431.1111- Fax: 954.433.1111 BILL TO SHIP TO The City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach, Florida 33360 ATTENTION: Bill Evans Bill Evans 18070 Collins Avenue Sunny Isles B=14 Florida 33160 Invoice DATE INVOICE # 3/3112014 1 0314258 REP JONAS P.O. NUMBER EMAIL: ORIGIN DIVISION # PROJECT MF SUNNY ISLE lyn®lukcs- snvgrass.biz NTCG 2200 - Landscape... 031430ILM!mtrn QUANTITY DESCRIPTION PRICE EACH AMOUNT INTRACOASTAL PARK - SOUTH LOT ONLY - EXTRA LABOR AND MATERIALS TO COMPLETE SOUTH PARK - OVERTIME LABOR (not including irrigation labor): 72 4 @ I8 hours each - Landscape Superintendent per hour (overtime) - as per Sunny Isles 41.25 2,970.00 contract line 195 item B2 and Resolution 20124953 198 11 aQ 18 hours each - One Landscape Laborer (overtime) as per Sunny Isles contract line 31.50 6,237.00 197 item B4 and Resolution 2012 -1953 OVERTIME IRRIGATION LABOR: 72 4 a@ 18 hours each - One Irrigation Specialist (overtime) - as per contract line 199, item 40.00 2,880.00 B6 and resolution 2012 -1953 126 7 g 18 hours each - One Irrigation Laborer (overtime) - as per contract line 201, item 21.00 2,646.00 B8 and resolution 2012 -1953 MATERIALS: 7 Solid St. Augustine Florstam sod (per pallet), delivered and installed - as per contract 225.00 1,575.00 line 228, item D8 and resolution 2012 -1953 44 Cubic Yards of Premium "red" mulch delivered and installed - as per contract line 222, 24.00 1,056.00 item D2 and resolution 2012 -1953 WD CQcioc THANK YOU! Total 517,364.00 wmv, lu kes- sawgrass. biz LUKES SAWGRASS,� wrzb 2711 SW 36TH STREET DANIA BEACH, FL 33312 x- LANDSCAPE Invoice Date Invoice Number 3/31/2014 INV00003522 Bill To: Job Location: CITY OF SUNNY ISLES BEACH CITY OF SUNNY ISLES BEACH ATTN: Robert Williamson ATTN: FINANCE DEPARTMENT 18070 COLLINS AVENUE 18070 COLLINS AVENUE SUNNY ISLES BEACH, FL 33160 SUNNY ISLES BEACH, FL 33160 Reference Salesperson Customer No. Quarterly Services 104 -0469 Description Extended Price INTRACOASTAL PARK - SOUTH LOT ONLY - EXTRA LABOR AND MATERIALS TO COMPLETE SOUTH PARK - OVERTIME LABOR (not including irrigation labor): 4 @ 18 hours each - Landscape Superintendent per hour (overtime) - as per $2,970.00 Sunny Isles contFact I... _ 11 @ 18 hours each - One Landscape Laborer (overtime) as per Sunny Isles $6,237.00 contract line 197 item ... OVERTIME IRRIGATION LABOR: 4 @ 18 hours each - One Irrigation Specialist (overtime) - as per contract line $2,880.00' 199, item B6 and... 7 @ 18 hours each - One Irrigation Laborer (overtime) - as per contract line $2,646.00 201, item B8 and re... MATERIALS: Solid St. Augustine Floratam sod (per pallet), delivered and installed - as per $1,575.00 contract line 22... Cubic Yards of Premium "red" mulch delivered and installed - as per contract $1,056.00 line 222, item D2 a... Subtotal $17,364.00 Tax $0.00 Total $17,364.00 2711 SW 36TH STREET, DANIA BEACH, FL 33312 P:954-431-1111 F.954-433-1111 WWW.LUKESSAWGRASS,COM Page 1 CUSTOMER SERVICE: 877 -LUKES -NOW T� 2711 SW 36th Street, Dania Beach, FL 33312 Phone: 954.431.1111 - Fax: 954.433,1111 BILL TO SHIP TO The City of Sunny isles Beach 18070 Collins Avenue Sunny Isles Beach, Florida 33160 q`1 ATTENTION: Bill Evans Invoice DATE INVOICE 411=014 0414065 REP JONAS P.O. NUMBER EMAIL ORIGIN DIVISION PROJECT MF SUNNY ISLE Iyn®Iukcs- mwgrass biz 2200- Landscapc ... 0214052L,M/parks QUANTITY DESCRIPTION PRICE EACH AMOUNT INPRACOASTAL PARK PROVIDE LANDSCAPE INSTALLATIONS AS PER PLANS SUBMITTED BY BERMELLO AJAMIL AND PARTNERS, INC., DATED JANUARY 30, 2013 VALUED ENGINEERED AS PER BELOW: RE- LOCATE THE FOLLOWING MATERIALS: 0 20 Brazilian Beauty leaf 14'. Removal and disposal of existing plant material. 1,100.00 0.00 LABOR TO RE- LOCATE THE ABOVE: 8 1 cQt 8 hours - Landscape Superintendent per hour 8:00 a.m. to 4:30 p.m. Mon -Fri as per 27.50 220.00 Sunny Isles contract line 194 item B I and Resolution 2012 -1953 8 3 @ 8 hours each - One Landscape Laborer per hour 8:00 am, to 5 :00 p.m., Monday 21.00 168.00 through Friday - as per Sunny Isles contract line 196 item 83 and Resolution 2012 -1953 8 1 @ 8 hours - One Front -end loader with "skidstece including an operator per hour - as 50.00 400.00 per contract line 202, item CI and resolution 2012 -1953 8 1 cQ 8 hours - One 15,000 GVW Dump truck with an operator (per hour) - as per 45,00 360.00 contract line 206, item C5 and resolution 2012 -1953 NOTE: 20 Braz ian Beauty leaf mast be root-pruned a minimum of four (4) weeks prior to re- location NOTE: No warranty on Umsplanted/mlocated materials INSTALLATION OF CANOPY TREES: 16 Bursera Simaruba "gumbo limbo" (12' o.a.) - as per contract line 145, item A72 and 200.00 3,200.00 resolution 2012 -1953 0 Delonix Regia "Royal Poinciana" (SPECIMEN) 3,000.00 0.00 25 Conocarpus erecters "Green Buttonwood" (12'- 14' o.a., 6' c.L) - as per contract line 163, 250.00 6,250.00 item A90 and resolution 2012 -1953 INSTALLATION OF LARGE PALM TREES: 0 Phoenix dactylifem "M400l date palm" (12' c.t. to nut) - as per contract line 172, item 5,400.00 0.00 A98 and resolution 2012 -1953 THANK YOU! Total ww.lrrkes- sawgras w s. D1z L , 27I1 SW 36th Street, Dania Beach, FL 33312 Phone: 954.43 1.1 Ill - Fax: 954.433.1111 BILL TO SHIP TO The City of Sunny isles Beach: 18070 Coiling Avenue Sunny isles Beach, Florida 33160 ATTENTION: Bill Evans Invoice DATE INVOICE 4/10/2014 0414065 REP JONAS P.O. NUMBER EMAIL ORIGIN DIVISION # PROJECT MF SUNNY ISLE lyn a lul c"awgrass b1z 2200 - Lanbcgw ... 0214052LM/pwis QUANTITY DESCRIPTION PRICE EACH AMOUNT 23 Veitchia "Montgomeryana" (I T o.a., single) - as per contract line 185, item AI 12 and 200.00 4,600.00 resolution 2012 -1953 2 Phoenix sylvestris "Sylvester palm" (61- To.) 2,100.00 4,200.00 INSTALLATION OF ACCENT PLANTS: 120 Ixora "nora grant" ( 3 gal) - as per contract tine 118, item A45 and resolution 2012 -1953 8.00 960.00 52 Chrysobalanus is aco "cocoplum" (3 gal) - as per contact tine 94, item A21 and 8.00 416.00 resolution 2012 -I953 INSTALLATION OF SHRUBS AND GROUNDCOVERS: 315 Ficus "green island" (3 gal) 8.00 2,520.00 142 Scheflerra Arboricola "trinette" (3 gal) - as per contract line 132, item A59 and 8.00 1,136.00 resolution 2012 -1953 0 Install Seasonal flowers 4.00 INSTALLATION OF GRASS: 39,232.5 Solid St. Augustine Floratam sod (per square foot), delivered and installed - as per 0.42 16,477,65 contract line 227, item D7 and resolution 2012 -1953 NOTE: Lukes- Sawgrass assumes final grade to be +1- 1/2" NOTE: No warranty on transplanted/re- located materials NOTE: Does not include any site preparation. NOTE: Irrigation parts and supplies to be provided by City. 1 Irrigation Labor Only Budget (Detailed proposal to be provided) 46,000.00 46,000.00 CHANGE ORDER NUMBER I - THANK YOU! Total Page 2 vww. lit kes- srrwgras > s. biz LUKES SAWGRASS 2711 SW 36TH STREET DANIA BEACH, FL 33312 Bill To: CITY OF SUNNY ISLES BEACH ATTN: Robert Williamson 18070 COLLINS AVENUE SUNNY ISLES BEACH, FL 33160 Reference Quarterly Services 0 Description INTRACOASTAL PARK PROVIDE LANDSCAPE INSTALLATIONS AS PER PLANS SUBMITTED BY BERMELLO AIAMIL AND PARTNERS, INC., DATED 30- Jan -13 VALUED ENGINEERED AS PER BELOW: RE- LOCATE THE FOLLOWING MATERIALS: t LANDSCAPE Invoice Date 4/4/2014 Job Location: CITY OF SUNNY ISLES BEACH ATTN: Bill Evans 18070 COLLINS AVENUE SUNNY ISLES BEACH, FL 33160 Invoice Number INVO0004755 Salesperson Customer No. 104 -0469 Quantity Unit Price Extended Price 20 Brazilian Beauty leaf 14'. Removal and disposal of existing plant material. 0.00 $1,100.00 $0.00 LABOR TO RE- LOCATE THE ABOVE: Enhancements 8100 $27.50 $220.00 1 @ 8 hours - Landscape Superintendent per hour 8:00 a.m. to 4:30 p.m, Mon -Fri as per Sunny Isle contract line 194 item Bi and Resolution 2012 -1953 Enhancements 8.00 $21.00 $168.00 3 @ 8 hours each - One Landscape Laborer per hour 8:00 a.m. to 5:00 p.m., Monday through Friday - as per Sunny Isles contract line 196 item 133 and Resolution 2012 -1953 Enhancements 8.00 $50.00 $400.00 1 @ 8 hours - One Front -end loader with "skidsteer" including an operator per hour - as per contract line 202, item C1 and resolution 2012 -1953 2711 SW 36TH STREET, DANIA BEACH, FL 33312 P:954-431-1111 F: 954 -433 -1111 WWW.LUKESSAWGRASS.COM Page 1 CUSTOMER SERVICE: 877 -LUKES -NOW LUKES SAWGRASS 2711 SW 36TH STREET DANIA BEACH, FL 33312 Mo LANDS A Invoice Date Invoice Number 4/4/2014 INV00004755 Bill To: Job Location: CITY OF SUNNY ISLES BEACH CITY OF SUNNY ISLES BEACH ATTN: Robert Williamson ATTN: Bill Evans 18070 COLLINS AVENUE 18070 COLLINS AVENUE SUNNY ISLES BEACH, FL 33160 SUNNY ISLES BEACH, FL 33160 Reference Salesperson Customer No. Quarterly Services D 104- 0469 Description Quantity Unit Price Extended Price Enhancements 8.00 $45.00 $360.00 1 @ 8 hours - One 15,000 GVW Dump truck with an operator (per hour) - as per contract line 206, item C5 and resolution 2012 -1953 NOTE: 20 Brazilian Beauty leaf must be root- pruned a minimum of four (4) weeks prior to re- location NOTE: No warranty on transplanted /re- located materials INSTALLATION OF CANOPY TREES: Enhancements 16.00 $200.00 $3,200.00 Bursera Simaruba "gumbo limbo" (12' o.a.) - as per contract line 145, item A72 and resolution 2012 -1953 Delonix Regia "Royal Poinciana" (SPECIMEN) 0.00 $3,000.00 $0.00 Enhancements 25.00 $250.00 $6,250.00 Conocarpus erectus "Green Buttonwood" (12' - 14' o,a., 6' c.t.) - as per contract line 163, item A90 and resolution 2012 -1953 INSTALLATION OF LARGE PALM TREES: Enhancements 0.00 $5,400.00 $0.00 Phoenix dactylifera "Medjool date palm" (12' c.t. to nut) - as per contract line 172, item A98 and resolution 2012 -1953 Enhancements 23.00 $200.00 $4,600.00 Veitchia "Montgomeryana" (12' o.a., single) - as per contract line 185, item A112 and resolution 2012 -1953 Phoenix sylvestris "Sylvester palm" (6' - 7' c.t.) 2.00 $2,100.00 $4,200.00 2711 SW 36TH STREET, DANIA BEACH, FL 33312 P:954-431-1111 F:954-433-1111 WWW.LUKESSAWGRASS.COM Page 2 CUSTOMER SERVICE: 877 - LUKES -NOW LUKES SAWGRASS 2711 SW 36TH STREET DANIA BEACH, FL 33312 Bill To: CITY OF SUNNY ISLES BEACH ATTN: Robert Williamson 18070 COLLINS AVENUE SUNNY ISLES BEACH, FL 33160 Reference Quarterly Services D Description INSTALLATION OF ACCENT PLANTS: Ixora "nora grant" ( 3 gal) - as per contract line 118, item A45 and resolution 2012 -1953 Chrysobalanus icaco "cocoplum" (3 gal) - as per contract line 94, item A21 and resolution 2012 -1953 INSTALLATION OF SHRUBS AND GROUNDCOVERS: Ficus "green island" (3 gal) Enhancements Scheflerra Arboricola "trinette" (3 gal) - as per contract line 132, item A59 and resolution 2012 -1953 Install Seasonal flowers INSTALLATION OF GRASS: Enhancements Solid St. Augustine Floratam sod (per square foot), delivered and installed - as per contract line 227, item D7 and resolution 2012 -1953 NOTE: Lukes- Sawgrass assumes final grade to be +/- 1/2" NOTE: No warranty on transplanted /re- located materials NOTE: Does not include any site preparation. NOTE: Irrigation parts and supplies to be provided by City. Y, M'. "•L Imb Invoice Date 4/4/2014 Job Location: CITY OF SUNNY ISLES BEACH ATTN: Bill Evans 18070 COLLINS AVENUE SUNNY ISLES BEACH, FL 33160 Invoice Number INV00004755 Salesperson Customer No. 104 -0469 Quantity Unit Price Extended Price 120.00 $8.00 52.00 $8.00 315.00 142.00 39232.50 $8.00 $8.00 $0.42 $960.00 $416.00 $2,520.00 $1,136.00 $16,477.65 2711 SW 36TH STREET, DANIA BEACH, FL 33312 P:954-431-1111 F:954-433-1111 WWW,LUKESSAWGRASS.COM Page 3 CUSTOMER SERVICE: 877 -LUKES -NOW LUKES SAWGRASS 2711 SW 36TH STREET DANIA BEACH, FL 33312 Bill To: CITY OF SUNNY ISLES BEACH ATTN: Robert Williamson 18070 COLLINS AVENUE SUNNY ISLES BEACH, FL 33160 Reference Quarterly Services D Description Irrigation Labor Only Budget (Detailed proposal to be provided) CHANGE ORDER NUMBER 1 - CHANGE ORDER 31- Mar -14 Decreased quantity of Veitchia Sunls12'Single from 24 to 23. Decreased price of Sunls12'Single from $4,800.00 to $4,600.00. (- $200.00) Added 2 Sylvester palm. ( +$4,200.00) Decreased quantity of Ficus from 815 to 315. Decreased price of lgal from $6,520.00 to $2,520,00. (- $4,000,00) Total change to estimate +$0.00 ORIGINAL CONTRACT PRICE: $150,619.30 CHANGE ORDER 1: $ 0.00 change to contract price i IF .l..cADMOSCA Invoice Date 4/4/2014 Job Location: CITY OF SUNNY ISLES BEACH ATTN: Bill Evans 18070 COLLINS AVENUE SUNNY ISLES BEACH, FL 33160 Invoice Number INVO0004755 Salesperson Customer No.- 104 -0469 Quantity Unit Price Extended Price 1109 $46,000.00 $46,000.00 Subtotal $86,907.65 Tax $0.00 Total $86,907.65 2711 SW 36TH STREET, DANIA BEACH, FL 33312 P:954-431-1111 F:954-433-1111 WWW.LUKESSAWGRASS.COM Page 4 CUSTOMER SERVICE: 877 -LUKES -NOW tier 9�• i464* ..ova. TO: VIA: FROM: DATE: RE: City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach, Florida 33160 (305) 947 -0606 City Hall (305) 949 -3113 Fax MEMORANDUM The Honorable Mayor and City Commission Christopher J. Russo, City Manager Bill Evans, Assistant City Manager 7/17/2014 Resolution Approving an Increase in Purchasing Authority with Lukes- Sawgrass Landscaping, Inc. for Landscaping Services at the Intracoastal Park RECOMMENDATION: Staff is recommending the City Commission approve the attached resolution granting increased purchasing authority, in the amount not to exceed $200,000.00 for FY 2013 -2014. REASONS: This increase in Purchasing Authority relates to accommodating the costs incurred by the landscaping component for the construction of the Intracoastal Parks and out - sourcing trash pickup on Collins Avenue. The original contract was awarded to Lukes - Sawgrass Landscaping Inc. February 2012 via Resolution 2012 -1953 for Citywide Landscape Maintenance Services in an amount not to exceed Six Hundred Fifty Thousand Dollars ($650,000.00). Amendment No. 1 per approved Resolution No.2013 -2084 February 2013 provided for additional landscaping services Citywide in an additional amount not to exceed Four Hundred Thousand Dollars ($400,000.00). Amendment No. 2 per approved Resolution No. 2013 -2084 provided for the first of no more than four annual renewals of Citywide Landscape Services in an Agenda Item No. IOM Date 7/17/2014 480 amount not to exceed Six Hundred Eighty Two Thousand Nine Dollars ($682,009.00) for a one year period. This included regular on -going maintenance of landscape, irrigation, sidewalks, street furniture, public right -of -way, trimming, planting and /or removal of trees. Amendment No. 3 per approved Resolution 2013 -2153 provided for landscaping services on various capital projects an amount not to exceed One Hundred Twenty Thousand Dollars ($120,000.00). Of this increase in spending authority, the approved allocation for the Intracoastal Park was Thirty Thousand Dollars ($30,000.00). Amendment No. 4 per approved Resolution 2014 -2204 the requirement for a performance and payment bond was waived. To date, for landscaping services at Intracoastal Parks, Twenty Nine Thousand Six Hundred Fourty Two Dollars and Ninety Cents ($29,642.90) has been paid to Lukes - Sawgrass Landscaping, Inc. Additional funding of One Hundred and Fifty - Two Thousand Nine Hundred Twelve Dollars and Eighty Cents ($152,912.80) is needed to reconcile all the outstanding invoiced costs incurred by the Lukes- Sawgrass Landscaping Services for landscape construction services rendered at the Intracoastal Parks. Project Name Amount Invoice Number Invoice Date Notes Dec 2013 temp $502.50 0114009 01/04/14 sod installation and dum ster removal $1,791.00 0414385 04/30/14 Ficus Hedge along north and south lot Intracoastal Parks (Outstanding) $63,711.65 0314246 03/28/14 Landscape install $86,907.65 0414065 04/10/14 Landscape and Irrigation install $152,912.80 Subtotal Outstanding $455.00 0514065 05/13/14 South lot landscaping Landscaping and irrigation $1,568.75 0514108 05/14/14 installation south of South wall abutting Intracoastal Marina Del Mar Parks (Paid Overtime and $17,364.00 0314258 03/31/14 sod /mulch installation Dec 2013 temp $4,359.40 0214563 02/28/14 sprinkler installation Agenda Item No. IOM Date 7/17/2014 481 knowledge and was already mobilized throughout the City. In addition, earlier this fiscal year, the responsibility for trash pickup on the Collins Avenue corridor was outsourced to Luke's - Sawgrass with funding derived from a vacant Public Works position; the funding for this additional work was not previously formalized. FUNDING SOURCE: Funding has been appropriated in account No's 20/35- 600.5682/5686/5687 /5692 for Intracoastal Parks and 11- 541.5464 for trash pickup on Collins Avenue. ATTACHMENTS: • Resolution • Invoices Agenda Item No. I OM Date 7/17/2014 482 $5,895.75 - FY 2011 Install landscaping on vacant lot $29,642.90 Subtotal Paid knowledge and was already mobilized throughout the City. In addition, earlier this fiscal year, the responsibility for trash pickup on the Collins Avenue corridor was outsourced to Luke's - Sawgrass with funding derived from a vacant Public Works position; the funding for this additional work was not previously formalized. FUNDING SOURCE: Funding has been appropriated in account No's 20/35- 600.5682/5686/5687 /5692 for Intracoastal Parks and 11- 541.5464 for trash pickup on Collins Avenue. ATTACHMENTS: • Resolution • Invoices Agenda Item No. I OM Date 7/17/2014 482