HomeMy WebLinkAboutReso 2014-2273RESOLUTION N0.2014 - -Z 2.1, 3
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF SUNNY ISLES BEACH, FLORIDA, APPROVING AN
INCREASED PURCHASING AUTHORITY WITH RIC -MAN
INTERNATIONAL, INC. FOR CONSTRUCTION SERVICES AT
THE INTRACOASTAL PARK AND RELATED PARKS, IN AN
AMOUNT NOT TO EXCEED TWO HUNDRED TWENTY -FIVE
THOUSAND DOLLARS ($225,000.00), FOR FISCAL YEAR 2013-
2014; AUTHORIZING THE CITY MANAGER TO DO ALL
THINGS NECESSARY TO EFFECTUATE THIS RESOLUTION;
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City was in need of a general contractor to provide continuing services,
on an as- needed basis, for small construction projects in the City; and
WHEREAS, on May 16, 2013 via Resolution No. 2013 -2063 the City Commission entered
into an Agreement with Ric -Man International, Inc. to provide continuing services on an as- needed
basis for small construction projects in the City for fiscal year 2012/2013, in a total amount not to
exceed One Hundred Thousand Dollars ($100,000.00), commencing from the issuance of a Notice
to Proceed and shall terminate one (1) year afterwards with an option of four (4) additional one (1)
year renewal terms; and
WHEREAS, on October 17, 2013 via Resolution No. 2013 -2125 the City Commission
renewed the Agreement with Ric -Man International, Inc. to provide continuing services on an as-
needed basis for small construction projects in the City for fiscal year 2013/2014, in an amount
not to exceed One Hundred Thousand Dollars ($100,000.00); and
WHEREAS, on December 19, 2013 via Resolution No. 2013 -2171 the City Commission
authorized the City Manager to negotiate a Second Amendment to the Agreement with Ric -Man
International, Inc. to provide construction services at the Intracoastal Park and related parks, in an
amount not to exceed Two Hundred Thousand Dollars ($200,000.00), for a total amount not to
exceed Three Hundred Thousand Dollars ($300,000.00) for fiscal year 2013/2014; and
WHEREAS, on February 20, 2014 via Resolution 2014 -2197 the City Commission
approved the Second Amendment to the Agreement with Ric -Man International, Inc. to provide
construction services at the Intracoastal Park and related parks, in an amount not to exceed Seven
Hundred Forty -Seven Thousand One Hundred Ninety -Eight Dollars and Seventy -Six Cents
($747,198.76), which includes a Contingency of One Hundred Thousand Nine Hundred Ninety -
Two Dollars and Eighty -Five Cents ($100,992.85), for a total amount not to exceed One Million
Forty -Seven Thousand One Hundred Ninety -Eight Dollars and Forty -Seven Cents ($1,047,198.76)
for fiscal year 2013/2014; and
WHEREAS, the Intracoastal Parks costs incurred to date total $1,133,960.78, of which all
but $164,709.10 has been paid, there are some remaining items at the Intracoastal Parks that need
to be done but are not yet complete and /or invoiced, this additional work includes fencing along
Poinciana Drive and around the new playground, removal of the temporary sod and irrigation at
the playground as needed for the playground installation contractor, and grading adjustments on
R2014- Ric -Man Intnl Increase Purchasing AuthorityPage 1 of 3
the north park required for DERM permit closeout including associated as -built drawings, and is
expected to cost no more than an additional $60,000.00; and
WHEREAS, Ric -Man International, Inc. has institutional knowledge and is already
performing work under the JOC agreement and has expressed the ability and desire to provide these
services pursuant to the terms and conditions of the City of Weston Bid No. 2012 -03; and
WHEREAS, the City now wishes to authorize an increased purchasing authority with Ric -
Man International, Inc. to provide construction services at the Intracoastal Park and related parks,
in an amount not to exceed Two Hundred Twenty -Five Thousand Dollars ($225,000.00), for a
total amount not to exceed One Million Two Hundred Seventy -Two Thousand One Hundred
Ninety -Eight Dollars and Seventy -Six Cents ($1,272,198.76) for fiscal year 2013 -2014.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY
OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS:
Section 1. Approval of an Increased Purchasing Authority. The City Commission hereby
approves the increased purchasing authority with Ric -Man International, Inc. for construction
services at Intracoastal Park and related parks, in an amount not to exceed Two Hundred Twenty -
Five Thousand Dollars ($225,000.00), for fiscal year 2013 -2014.
Section 2. Authorization of City Manager. The City Manager is hereby authorized to do all
things necessary to effectuate this Resolution.
Section 3. Effective Date. This Resolution shall become effective upon adoption.
PASSED AND ADOPTED this 17'" day of July 2014.
orman S. Edelc`up, Ma
ATTEST:
Jane A. Hines, MMC, City Clerk
APPROVED AS TO FORM
UFFICIENCY:
ity Attorney
R2014- Ric -Man Intnl Increase Purchasing AuthorityPage 2 of 3
Moved by:l
Seconded by:
Vote:
Mayor Edelcup
Vice Mayor Aelion
Commissioner Gatto
Commissioner Levin
Commissioner Scholl
R2014- Ric -Man Intnl Increase Purchasing AuthorityPage 3 of 3
(Yes)
(No)
(Yes)
(No)
(Yes)
(No)
(Yes)
(No)
(Yes)
(No)
INT1 INC.
RIC -MAN INTERNATIONAL, INC
2601 WILES ROAD
POMPANO BEACH, FL 33073
To: City of Sunny Isles Beach
Finance Department
18070 Collins Avenue
Sunny Isles Beach, FL 33160
14 -366
ICW PARKS
5414
Intracoastal Waterway Park South & North Parcels
Breakdown attached for work performed 03/01/2014- 03/31/2014
Intracoastal Park 16200
Alex Koslovsky 16100
Steiger Park 16050
Dezer Park 16000
Invoice
Date:
Invoice #:
Make all checks payable to Ric -Man International, Inc.
Thank you for your business!
03/31/14
13SIPRKGRA -05B
5/9/14
26,330.84
26,330.84
26,330.84
26,330.84
Subtotal $ 105,323.36
Total $ 105,323.36
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C
M
RIC -MAN INTERNATIONAL, INC
2601 WILES ROAD
POMPANO BEACH, FL 33073
To: City of Sunny Isles Beach
Finance Department
18070 Collins Avenue
Sunny Isles Beach, FL 33160
14 -366
ICW PARKS
5414
Intracoastal Waterway Park South & North Parcels
Breakdown attached for work performed 04/01/2014- 04/30/2014
Intracoastal Park 16200
Alex Koslovsky 16100
Steiger Park 16050
Dezer Park 16000
Invoice
Date:
Invoice #
Make all checks payable to Ric -Man International, Inc.
Thank you for your business!
04/30/14
13SIPRKGRA -06
5/21/14
43,157.02
43,157.02
43,157.02
43,157.02
Subtotal $ 172,628.08
Total $ 172,628.08
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TO:
VIA:
FROM:
DATE:
RE:
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
(305) 947 -0606 City Hall
(305) 949 -3113 Fax
MEMORANDUM
The Honorable Mayor and City Commission
Christopher J. Russo, City Manager
Bill Evans, Assistant City Manager
7/17/2014
Resolution Approving an Increase in Purchasing Authority for Ric -
Man International, Inc. for Construction Services at Various City
Facilities
RECOMMENDATION:
Staff is recommending the City Commission approve the attached resolution
granting increased purchasing authority, in the amount not to exceed
$225,000.00 for FY 2013 -2014.
REASONS:
To date, the City has approved an original contract with Ric -Man International,
Inc. and two previous contract amendments that totaled $1,047,198.76. This
contract and associated purchasing authority included work on various small
projects as requested by the City on an as- needed basis as well as the
construction of the Intracoastal Parks.
Various small projects included storm drainage infrastructure and roadway repair
at multiple locations on North Bay Road, inlet repair on 183 Street, removal of
the PCP playground concrete balls in advance the installation of artificial turf by a
different contractor, restoration of the Town Center Park restroom plumbing,
miscellaneous improvements and repairs at Heritage Park and
reconnasiance /Wing underground lines related to an area of pavement in
Golden Shores exhibiting signs of failure. These miscellaneous projects totaled
approximately $100,000 and have been paid.
Agenda Item No. ION
Date 7/17/2014
505
The Intracoastal Parks costs incurred to date total $1,133,960.78, of which all but
$164,709.10 has been paid. There are some remaining items at the Intracoastal
Parks that need to be done but are not yet complete and /or invoiced. This
additional work includes fencing along Poinciana Drive and around the new
playground (once completed by others), removal of the temporary sod and
irrigation at the playground as needed for the playground installation contractor,
and grading adjustments on the north park required for DERM permit closeout
including associated as -built drawings. This additional work is expected to cost
no more than an additional $60,000.
The City was working under time constraints for the Intracoastal Park project anc
preferred not to delay the project. Given an existing unit price contract was it
place, and given their knowledge of the site and understanding of the project
elements and schedule, RMI was well suited to perform this work.
ADDITIONAL INFORMATION:
Funding has been appropriated
600.5682/5686/5687 /5692.
ATTACHMENTS:
• Resolution
• Invoices 03/31/14
• Invoices 04/30/14
in account No's 20/35-
Agenda Item No. ION
Date 7/17/2014
506