HomeMy WebLinkAbout(21-11-01) Professional Planning and Zoning Consulting Services including Civil and Traffic Engineering CCNA FINAL.docCity of Sunny Isles Beach |Request for Qualifications No. 21-11-01 1
Request for Qualifications
Professional Services
Professional Planning and Zoning Consulting
Services, including Civil and Traffic Engineering
for the City of Sunny Isles Beach
Request for Qualifications No. 21-11-01
Advertisement Date: Tuesday, November 9, 2021
All Questions Due: Monday, November 15, 2021
by 5:00 PM
Submission due date: Monday, November 29, 2021 at 2:30 PM
Submit to:
Attn: City Clerk
Sunny Isles Beach Government Center
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
City of Sunny Isles Beach |Request for Qualifications No. 21-11-01 2
TABLE OF CONTENTS
CONTENTS: PAGE #
Table of Contents………………………………………………………………………………….……..……….… Page 2
Legal Advertisement/Notice to Respondents……………………………………….……………………… Page 3
Instructions to Respondents / General Terms …………………………..……..….….… Section 1, Page 4
Special Terms & Conditions………………………………………………….…………………… Section 2, Page 9
Scope of Work / Technical Specifications……………………………………………………. Section 3, Page 15
Evaluation Process……………………………………………….………………………………….. Section 4, Page 20
Content and Format ……………………………………………….…………….…………………. Section 5, Page 22
Respondent Submittal Form ……………………………………………….……….….…….…. Section 6, Page 26
Affidavits
Non-Collusive Affidavit …..……………………………………………………………..………………………… Page 1 of 8
Public Entity Crimes…..……………………………………………………………..…………….….…………… Page 2 of 8
Equal Opportunity / Affirmative Action Statement……………..……………….………….………….. Page 4 of 8
Conflict of Interest Statement……………..……………….………….………………………………………. Page 5 of 8
Dispute Disclosure Form ……………..……………….………….…..……………….………….……………. Page 6 of 8
Anti-Kickback Affidavit …………..……………….………….…..……..……..………….………….………… Page 7 of 8
E-Verify Affidavit ……………………………………………………………………………………………………. Page 8 of 8
City of Sunny Isles Beach |Request for Qualifications No. 21-11-01 3
LEGAL ADVERTISEMENT
NOTICE TO RESPONDENTS
NOTICE IS HEREBY GIVEN that the City of Sunny Isles Beach is seeking sealed submittals for the
following work as specified.
Professional Planning and Zoning Consulting Services, including Civil and Traffic Engineering for the City of
Sunny Isles Beach (CCNA).
The Specifications for this Request for Qualifications are available from DemandStar by calling (800) 711-
1712 or by accessing their website at www.demandstar.com. The Specifications may also be examined at
the City of Sunny Isles Beach – Office of the City Clerk. Firms who obtain the Specifications from sources
other than DemandStar or the City of Sunny Isles Beach are cautioned that their response package may
be incomplete. Addenda will be posted and disseminated by DemandStar at least five days prior to the
submittal date to all firms who are listed on the official list. The City may not accept incomplete submissions.
Sealed submittals will be received by the City Clerk no later than 2:30 PM on Monday, November 29,
2021 at the Sunny Isles Beach Government Center located at 18070 Collins Avenue, 4th floor, Sunny Isles
Beach, Florida, 33160. Submittals received after this time will not be considered. The City is under no
obligation to return Submittals. Responses will be publicly opened and firm names read aloud at that time.
The envelope containing the sealed RFQ must be clearly marked:
Professional Planning and Zoning Consulting Services, including Civil and Traffic Engineering
for the City of Sunny Isles Beach
Request for Qualifications No. 21-11-01
OPENING DATE AND TIME: Monday, November 29, 2021 at 2:30 PM
The City reserves the right to reject any or all submittals, with or without cause, to waive technical errors
and informalities, and to accept the submittal determined to be in the best interest of the City and pursuant
to the requirements set forth in the Consultants’ Competitive Negotiation Act (“CCNA”),
Section 287.055, Florida Statutes.
All questions regarding the Request for Qualifications No. 21-11-01 shall be directed in writing to
Mauricio Betancur, CMC, City Clerk, NO LATER THAN Monday, November 15, 2021. Questions may
be submitted via email to: MBetancur@sibfl.net, via facsimile at (305) 792-1563 or via regular mail at
Mauricio Betancur, CMC, City Clerk, City of Sunny Isles Beach, 18070 Collins Avenue, Sunny Isles Beach,
FL 33160.
Mauricio Betancur, CMC, City Clerk
City of Sunny Isles Beach
City of Sunny Isles Beach |Request for Qualifications No. 21-11-01 4
SECTION 1
INSTRUCTIONS TO RESPONDENTS / GENERAL TERMS AND CONDITIONS
THESE INSTRUCTIONS ARE STANDARD FOR ALL REQUEST FOR QUALIFICATIONS ISSUED BY THE CITY OF SUNNY ISLES BEACH. THE CITY OF SUNNY ISLES BEACH MAY
DELETE, SUPERSEDE OR MODIFY ANY OF THESE STANDARD INSTRUCTIONS FOR A PARTICULAR CONTRACT BY INDICATING SUCH CHANGE IN SPECIAL INSTRUCTIONS TO
QUALIFERS. ANY AND ALL SPECIAL CONDITIONS THAT MAY VARY FROM THE GENERAL CONDITIONS SHALL HAVE PRECEDENCE. FIRM AGREES THAT THE PROVISIONS
INCLUDED WITHIN THIS RFQ SHALL PREVAIL OVER ANY CONFLICTING PROVISION WITHIN ANY STANDARD FORM CONTRACT OF THE QUALIFER REGARDLESS OF ANY
LANGUAGE IN QUALIFER’S CONTRACT TO THE CONTRARY.
1.1 CLARIFICATION/EXPLANATION/QUESTIONS:
Any questions concerning this Request for Qualifications or any
required need for clarification must be made to Mauricio Betancur,
CMC, City Clerk via email to: MBetancur@sibfl.net or via facsimile
(305) 792-1563 or via regular mail at: Mauricio Betancur, CMC, City
Clerk, City of Sunny Isles Beach, 18070 Collins Avenue, Sunny Isles
Beach, FL 33160. Such requests for clarification/explanation or
questions must be made in writing to Mauricio Betancur, CMC,
Deputy City Clerk. Interpretations or clarifications considered
necessary by the City will be issued by addenda and
posted/disseminated by DemandStar (www.demandstar.com) to all
parties listed on the official plan holders’ list as having received the
Request for Proposals documents. Only questions answered by
written addenda shall be binding. Oral interpretations or
clarifications shall be without legal effect. No plea of ignorance or
delay or required need of additional information shall exempt a
Respondent from submitting their submission on the required date
and time as publicly noted.
1.2 PLAN HOLDER’S LIST:
As a convenience to vendors, the City of Sunny Isles Beach has made
available via Internet lists of all plan holders for each Request for
Qualifications. The information is available on-line at
www.demandstar.com or by calling the Office of the City Clerk at
(305) 792-1703.
1.3 ADDENDA TO SPECIFICATIONS:
If any addenda are issued after the initial specifications are released,
the City will post and disseminate the addenda through DemandStar.
For those projects with separate plans, blue prints, or other materials
that cannot be accessed through the internet, the Office of the City
Clerk will make good faith effort to ensure that all registered firms
(those who have been registered as receiving qualifications) receive
the documents. It is the responsibility of the firm prior to the
submission of any Submittal to check the above website or contact
the Office of the City Clerk at (305) 792-1703 to verify any addenda
issued. The receipt of all addenda’s must be acknowledged
on the ACKNOWLEDGEMENT OF ADDENDA sheet.
1.4 SPECIAL ACCOMMODATIONS:
Any person requiring a special accommodation at a RFQ opening
because of a disability should call the Office of the City Clerk at (305)
792-1703 at lease five (5) days prior to the Pre-Qualifications
Conference or RFQ opening. If you are hearing or speech impaired,
please contact the Office of the City Clerk by calling the City of Sunny
Isles Beach using the Florida Relay Service which can be reached at
1(800) 955-8771 (TDD).
1.5 PUBLIC ENTITY CRIMES STATEMENT:
Pursuant to the provisions of paragraph (2) (a) of section 287.133,
Florida statutes -"a person or affiliate who has been placed on the
convicted vendor list following a conviction for a public entity crime
may not submit a submittal on a contract to provide any goods or
services to a public entity, may not submit a submittal on a contract
with a public entity for the construction or repair of a public Facility
or public work, may not submit submittals on leases of real property
to a public entity, may not be awarded to perform work as a
Consultant, supplier, sub-Contractor, or consultant under a contract
with any public entity, and may not transact business with any public
entity in excess of the threshold amount provided in section 287.107,
for category two for a period of 36 months from the date of being
placed on the convicted vendor list”.
1.6 RESPONDENT DEADLINE:
Package must be submitted no later than the time and date shown
within this document.
1.7 SEALED BID:
Intentionally Omitted
1.8 QUALIFICATION EXECUTION, SIGNATURES,
ERASURE/CORRECTION:
All submissions shall be signed in blue ink. All corrections made by
the firms prior to the opening must be initialed and dated by the
firms. No changes or corrections will be allowed after RFQ’s are
opened. Submissions must contain an original, manual signature of
an authorized representative of the company.
1.9 WITHDRAWAL OF SUBMISSIONS:
Qualified Firms may withdraw submissions only by written request
and shall forward the withdrawal request via “Certified U.S. Mail –
Return Receipt Requested” prior to opening time. Negligence on the
part of the Firm in preparing the document confers no right for the
withdrawal of the submission after it has been opened.
1.10 SUBMISSION OPENING:
Submissions will be opened publicly at the time and place stated in
the Notice to Qualifier. It is the responsibility of the Firm, to insure
that the submission reaches the Office of the City Clerk on or before
the closing hour and date stated on the Request for Qualifications.
After the submission opening, the names of the submitting Firms will
be made public for the information of firms and other interested
parties who may be present either in person or by representative.
Submissions that are received after the opening time will not be
considered and will not be returned.
1.11 EVALUATION OF SUBMISSIONS:
The City, at its sole discretion, reserves the right to inspect any/all
Firms facilities to determine their capability of meeting the
requirements for the Contract. Also, responsibility, and
responsiveness of the Firm, the financial position, experience,
staffing, equipment, materials, references, and past history of
service to the City and/or with other units of state, and/or local
governments in Florida, or comparable private entities, will be taken
into consideration in the Award of the Contract.
1.11.1 Hold Harmless: All Firm’s shall hold the City, it's
officials and employees harmless and covenant not to
sue the City, it's officials and employees in reference to
their decisions to reject, award, or not award a
submission, as applicable.
1.11.2 Cancellation: Failure on the part of the Firm to comply
with the conditions, specifications, requirements, and
terms as determined by the City, shall be just cause for
cancellation of the Award.
1.11.3 Disputes: If any dispute concerning a question of fact
arises under the Contract, other than termination for
City of Sunny Isles Beach |Request for Qualifications No. 21-11-01 5
default or convenience, the Consultant and the City
department responsible for the administration of the
Contract shall make a good faith effort to resolve the
dispute. If the dispute cannot be resolved by
agreement, then the department with the advice of the
City Attorney shall resolve the dispute and send a
written copy of its decision to the Consultant, which
shall be binding on both parties.
1.12 PERFORMANCE BOND:
Intentionally Omitted
1.13 PAYMENTS:
Payment will be made after commodities/services have been
received, accepted, and properly invoiced as indicated in the contract
and/or purchase order. The City holds a firm stance on our standard
NET 30 payment terms and the responding firm shall understand and
accepts this. All invoices must bear the purchase order number.
1.14 BRAND NAMES:
Intentionally Omitted
1.15 MATERIAL:
Intentionally Omitted
1.16 SAMPLES:
Intentionally Omitted
1.17 QUANTITY GUARANTY:
Intentionally Omitted
1.18 GOVERNMENTAL RESTRICTIONS ON MATERIALS:
Intentionally Omitted
1.19 SAFETY STANDARDS:
Intentionally Omitted
1.20 WARRANTIES:
Intentionally Omitted.
1.21 COPYRIGHTS/PATENT RIGHTS:
Intentionally Omitted
1.22 LOCAL BUSINESS TAX (OCCUPATIONAL LICENSE
REGISTRATION):
The firm shall be responsible for obtaining and maintaining
throughout the contract period his or her city and county local
business tax receipts. Each Firm submitting a submittal on this
Request for Qualifications shall include a copy of the company’s local
business tax/occupational license(s) with the qualifiers response.
For information specific to City of Sunny Isles Beach local business
tax/occupational licenses, please call Code Enforcement & Licensing
at (305) 792-1705. If the Consultant is operating under a fictitious
name as defined in Section 865.059, Florida Statutes, proof of
current registration with the Florida Secretary of State shall be
submitted. A business formed by an attorney actively licensed to
practice law in this state, by a person actively licensed by the
Department of Business and Professional Regulations or the
Department of Health for the purpose of practicing his or her licensed
profession, or by any corporation, partnership, or other commercial
entity that is actively organized or registered with the Department of
State shall submit a copy of the current licensing from the
appropriate agency and/or proof of current active status with the
Division of Corporations of the State of Florida.
1.23 LIABILITY, INSURANCE, PERMITS AND LICENSES:
Firms shall assume the full duty, obligation, and expense of obtaining
all necessary licenses, permits, inspections, and insurance required.
The Firm shall be liable for any damages or loss to the City
occasioned by negligence of the Firm (or their agent) or any person
the Firm has designated in the completion of their contract as a result
of the submission. Firm shall be required to furnish a copy of all
licenses, certificates of competency or other licensor requirements
necessary to practice their profession as required by Florida State
Statute, Miami-Dade County, and City of Sunny Isles Beach Code.
Firm shall include current Miami-Dade County Certificates of
Competency. These documents shall be furnished to the City along
with the Firms response. Failure to furnish these documents or to
have required licensor will be grounds for rejecting the submission.
1.24 CERTIFICATE (S) OF INSURANCE:
Firm shall furnish to the Office of the City Clerk, City of Sunny Isles
Beach, 18070 Collins Avenue, Sunny Isles Beach, Florida 33160,
certificate(s) of insurance which indicate that insurance coverage has
been obtained from an insurance company authorized to do business
in the State of Florida or otherwise secured in a manner satisfactory
to the City, for those coverage types and amounts listed in this
document, in an amount equal to 100% of the requirements and
shall be presented to the City prior to issuance of any Contract(s) or
Award(s) Document(s). The City of Sunny Isles Beach shall be
named as "additional insured" with respect to this coverage.
The required certificates of insurance shall not only name the types
of policies provided, but shall also refer specifically to this and
section. At the time of Firms submission the Firm must submit
certificates of insurance as outlined in the General Conditions
section. All required insurances shall name the City of Sunny Isles
Beach as additional insured and such insurance shall be issued by
companies authorized to issue insurance in the State of Florida. It
shall be the responsibility of the Firm and insurer to notify the City
Manager of the City of Sunny Isles Beach of cancellation, lapse, or
material modification of any insurance policies insuring the Firms,
which relate to the activities of such vendor and the City of Sunny
Isles Beach. Such notification shall be in writing, and shall be
submitted to the City finance support service director thirty (30) days
prior to cancellation of such policies. This requirement shall be
reflected on the certificate of insurance. Failure to fully and
satisfactorily comply with the city's insurance and bonding
requirements set forth herein will authorize the City Manager to
implement a rescission of the Bid award without further City
Commission action. The Firm hereby holds the City harmless and
agrees to indemnify City and covenants not to sue the City by virtue
of such rescission.
1.25 ASSIGNMENT:
The Firm shall not transfer or assign the performance required by
this RFQ without the prior written consent of the City Manager. Any
award issued pursuant to the Request for Qualifications and monies,
which may be due hereunder, are not assignable except with prior
written approval of the City Manager. Further, in the event that the
majority ownership or control of the Firm changes hands subsequent
to the award of this contract, Firm shall promptly notify City in writing
(via United States Postal Service – Certified Mail, Return Receipt
Requested) of such change in ownership or control at least thirty
(30) days prior to such change and City shall have the right to
terminate the contract upon sixty (60) days written notice, at City’s
sole discretion.
1.26 HOLD HARMLESS/INDEMNIFICATION:
The Firm shall indemnify, hold harmless, and defend the City of
Sunny Isles Beach, it's officers, agents and employees from and
against any claims, demands or causes of action of whatsoever kind
or nature arising out of error, omission, negligent act, conduct, or
misconduct of the Consultant, their agents, servants or employees in
the provision of goods or the performance of services pursuant to
this RFQ and / or from any procurement decision of the City including
without limitation, awarding the Contract to the Firm.
1.27 NON-CONFORMANCE TO CONTRACT:
City of Sunny Isles Beach |Request for Qualifications No. 21-11-01 6
Intentionally Omitted
1.28 DEFAULT PROVISION:
In case of default by the Firm, the City of Sunny Isles Beach may
procure the articles or services from other sources and hold the Firms
responsible for any excess costs occasioned or incurred thereby.
1.29 SECONDARY/OTHER FIRMS:
Intentionally Omitted.
1.30 DEFINITIONS:
Wherever used in these General Conditions or in the other Contract
Documents, the following terms shall have the meaning indicated
which shall be applicable to both the singular and plural thereof:
Acceptance: Acceptance by the City of the Work as
being fully complete in accordance with
the Contract Documents subject to
waiver of claims.
Agreement: The written Agreement between the City
and the Consultant covering the Work to
be performed, which includes the
Contract Documents.
Addenda: Written or graphic instruments issued
prior to the Bid Opening, which modify or
interpret the Contract Documents,
Drawings and Specifications, by addition,
deletions, clarifications or corrections.
Approved: Means approved by the City.
Firm: Any person or corporation submitting a
package for RFQ Work.
Bonds: Bid, performance bond and other
instruments of security, furnished by the
Consultant and their surety in accordance
with the Contract Documents and in
accordance with the law of the State of
Florida.
Change Order: A written order to the Consultant signed
by the City authorizing an addition,
deletion or revision in the Work, or an
adjustment in the Contract Price or the
Contract Time issued after execution of
the Agreement.
City: City of Sunny Isles Beach, 18070 Collins
Avenue, Sunny Isles Beach, Florida
33160.
Contract Documents: Contract Documents shall include,
Instructions to Firms, Consultant's Bid,
the Bonds, the Notice of Award, the
Agreement between the City and
Consultant as well as any addenda
thereto, these General Conditions,
Special Conditions, the Technical
Specifications, Drawings and
Modifications, Notice to Proceed,
Request for Qualifications, Insurance
Certificates, Change Orders and
Acknowledgment of Conformance with
the City of Sunny Isles Beach.
Contract Price: The total monies payable to the
Consultant under the Contract
Documents.
Contract Time: The number of calendar days stated in
the Agreement for the completion of the
Work.
Contracting Officer: The individual who is authorized to sign
the contract documents on behalf of the
City’s governing body.
Consultant: The person, firm or corporation with
whom the City has executed this
Agreement.
Day: A calendar day of twenty-four hours
measured from midnight to the next
midnight.
Field Order: A written order issued by the City which
clarifies or interprets the Contract
Documents or orders minor changes in
the Work.
Modification: Modification means any one of the
following: (a) a written amendment of
the Contract Documents signed by both
parties, (b) a Change Order, (c) a written
clarification or interpretation if issued by
the City, or (d) a written order for minor
change or alteration in the Work issued
by the City. A modification may only be
issued after execution of the Agreement.
Notice of Award: The written notice by City to the apparent
successful Firms stating that upon
compliance with the conditions precedent
to be fulfilled by him within the time
specified, City will execute and deliver
the Agreement to him.
Samples: Physical examples which illustrate
materials, equipment or workmanship
and establish standards by which the
Work will be judged.
Specifications: Those portions of the Contract
Documents consisting of written
technical descriptions of materials,
equipment, construction systems,
standards and workmanship as applied to
the Work.
Statement of Services: The form furnished by the City which is
to be used by the Consultant in
requesting progress payments.
Supplier: Any person or organization that supplies
materials or equipment for the Work,
including that fabricated to a special
design, but who does not perform labor
at the site.
Work: Any and all obligations, duties and
responsibilities necessary to the
successful completion of the Project
assigned to or undertaken by Consultant
under the Contract Documents, including
all labor, materials, equipment and other
incidentals, and the furnishing thereof.
Written Notice: The term “Notice” as used herein shall
mean and include all written notices,
demands, instructions, claims, approvals
and disapprovals required to obtain
compliance with Contract requirements.
Written notice shall be deemed to have
been duly served if delivered in person to
the individual or to a member of the firm
or to an officer of the corporation for
City of Sunny Isles Beach |Request for Qualifications No. 21-11-01 7
whom it is intended, or to an authorized
representative or such individual, firm, or
corporation, or if delivered at or sent by
registered mail to the last business
address known to them who gives the
notice. Unless otherwise stated in
writing, any notice to or demand upon
the City under this Contract shall be
delivered to the City.
1.31 REQUEST FOR QUALIFICATION AWARD:
The City reserves the right to reject any and all submissions at its
sole discretion. The City shall award contract after the City performs
all necessary searches, inquiries, exploration, and analysis of the
submissions. The award of the contract shall be done in accordance
with the Consultants’ Competitive Negotiation Act (“CCNA”), Section
287.055, Florida Statutes. No Notice of Award will be given until the
City has concluded any investigation(s) as they deem necessary to
establish the Firm’s capability to perform the Services as described
in this RFQ as substantiated by the required professional experience,
client references, technical knowledge and qualifications; and
sufficient labor and equipment to comply with the City’s established
standards, as well as the financial capability of the Firms to perform
the Work in accordance with the Contract Documents to the
satisfaction of the City within the time prescribed. The City reserves
the right to reject the submissions of any Firms on the basis of these
queries and investigations and to reject those who do not meet the
City’s satisfaction. When analyzing submissions, the City will take into
consideration client references, past work experience and work
product, proven ability to satisfactorily perform. If the Contract is
awarded, the City will issue the Notice of Award and give the
successful Firm a Contract for execution within ninety (90) days after
opening of submissions.
1.32 EXECUTION OF AGREEMENT:
At least four counterparts of the Agreement, the Certificates of
Insurance and such other Documents as required by the Contract
Documents shall be executed and delivered by the Firm to the City
within ten (10) calendar days of receipt of the Notice of Award.
1.33 LAWS AND REGULATIONS:
The Firm will give all notices and comply with all laws, ordinances,
rules and regulations applicable to the Work. If the Firm observes
that the Specifications are at variance therewith, they will give the
City prompt written notice thereof, and any necessary changes shall
be adjusted by an appropriate modification. If the Firm performs
any Work knowing it to be contrary to such laws, ordinances, rules
and regulations, and without such notice to the City, they will bear
all costs arising wherefrom.
1.34 TAXES:
The City of Sunny Isles Beach is exempt from sales tax imposed by
the State and/or Federal Government. Florida Sales Tax Exemption
No. 23-00-477131-54C appears on each purchase order. Exemption
certificates are available upon request.
1.35 DUTY TO DEFEND, INDEMNIFY AND SAVE HARMLESS:
In consideration of the separate sum of twenty-five dollars ($25.00)
and other valuable consideration, the Firm shall defend, indemnify
and hold harmless the City, its officers, agents and employees, from
or on account of any injuries or damages, received or sustained by
any person or persons during or on account of any operations
connected with the Work described in the Contract Documents, or
by or in consequence of any negligence in connection with the same;
or by use of any improper materials or by or on account of any act
or omission of the said Firm, agents, servants or employees. The
Firm will defend, indemnify and hold harmless the City and their
agents or employees from and against all claims, damages, losses
and expenses including attorneys' fees arising out of or resulting
from the performance of the Work, provided that any such claim
damage, loss or expense (a) is attributable to bodily injury, sickness,
disease or death, or to injury to or destruction of tangible property
(other than Work itself) including the loss of use resulting wherefrom
and (b) is caused in whole or in part by any negligent act or omission
of the Firm or anyone directly or indirectly employed by any of them
or anyone for whose acts any of them may be liable, regardless of
whether or not it is caused by a party indemnified hereunder. In the
event that a court of competent jurisdiction determines that Sec.
725.06 (2), F.S. is applicable to this Work, then in lieu of the above
provisions of this section the parties agree that Firm shall indemnify,
defend and hold harmless the City, their officers and employees, to
the fullest extent authorized by Sec. 725.06 (2) F.S., which statutory
provisions shall be deemed to be incorporated herein by reference
as if fully set forth herein. In the event that any action or proceeding
is brought against City by reason of any such claim or demand, Firm,
upon written notice from City shall defend such action or proceeding
by counsel satisfactory to City. The indemnification provided above
shall obligate Firm to defend at its own expense or to provide for
such defense, at City’s option, any and all claims of liability and all
suits and actions of every name and description that may be brought
against City, excluding only those which allege that the injuries arose
out of the sole negligence of City, which may result from the
operations and activities under this Contract whether the Work be
performed by Firm or by anyone directly or indirectly employed by
either.
1.36 DECISIONS ON DISAGREEMENTS:
The City will be the initial interpreter of the Technical Specifications.
1.37 CITY MAY TERMINATE:
If the Firm is adjudged bankrupt or insolvent, or if they make a
general assignment for the benefit of their creditors, or if a trustee
or receiver is appointed for the Firm or for any of their property, or
if they file a petition to take advantage of any debtor’s act, or to
reorganize under bankruptcy or similar laws, or if they fail to supply
sufficient skilled workmen or equipment, or if they disregard laws,
ordinances, rules, regulations or orders of any public body having
jurisdiction, or if they disregard the authority of the City, of if they
otherwise violate any provision of, the Contract Documents, then the
City may, without prejudice to any other right or remedy and after
giving the Firm ten (10) days written notice and terminate the
services of the Firm if they fail to cure the noted violations within this
day cure period. In such case the Firm shall only be paid for Work
satisfactorily performed up to the effective date of termination.
1.37.1 Where the Firm’s services have been so terminated by
the City said termination should not affect any rights of
the City against the Firm then existing or which may
thereafter accrue. Any retention or payment of
moneys by the City due the Firm will not release the
Firm from liability.
1.37.2 Upon ten (10) days written notice to the Firm, the City
may, without cause and without prejudice to any other
right or remedy, elect to terminate the Agreement
without cause. In such case, the Firm shall be paid for
all Work satisfactorily performed and accepted by the
City as of the effective date of the termination. No
payment shall be made for lost profit or any other
consequential damages for Work that has not been
performed regardless of whether Firm is terminated
with or without cause.
1.38 MISCELLANEOUS:
Firm acknowledge the following miscellaneous conditions:
1.38.1 Whenever any provision of the Contract Documents
requires the giving of written notice it shall be deemed
to have been validly given if delivered in person to the
individual or to a member of the firm or to an officer of
the corporation for whom it is intended, or if delivered
at or sent by registered or certified mail, postage
prepaid, to the last business address known to them
who gives the notice.
City of Sunny Isles Beach |Request for Qualifications No. 21-11-01 8
1.38.2 The Contract Documents shall remain the property of
the City. The Firm shall have the right to keep one
record set of the Contract Documents upon completion
of the Project.
1.38.3 The duties and obligations imposed by these General
Conditions, Special Conditions and Supplemental
Conditions and the rights and remedies available
hereunder, and, in particular but without limitation, the
warranties, guarantees and obligations imposed upon
Firm and those in the Special Conditions and the rights
and remedies available to the City, shall be in addition
to, and shall not be construed in any way as a limitation
of, any rights and remedies available by law, by special
guarantee or by other provisions of the Contract
Documents.
1.38.4 Should the City or the Firm suffer injury or damage to
its person or property because of any error, omission,
or act of the other or of any of their employees or
agents or others for whose acts they are legally liable,
claim shall be made in writing to the other party within
a reasonable time of the first observance of such injury
or damage.
1.39 WAIVER OF JURY TRIAL:
City and Firm knowingly, irrevocably voluntarily and intentionally
waive any right either may have to a trial by jury in State or Federal
Court proceedings in respect to any action, proceeding, lawsuit or
counterclaim based upon the Contract Documents or the
performance of the Work there under.
1.40 GOVERNING LAW:
The Contract shall be construed in accordance with and governed by
the law of the State of Florida.
1.41 VENUE:
Venue of any action to enforce the Contract Documents shall be in
Miami-Dade County, Florida.
1.42 PROJECT RECORDS:
City shall have right to inspect and copy during regular business
hours at City’s expense, the books and records and accounts of Firm
which relate in any way to the Work, and to any claim for additional
compensation made by Firm, and to conduct an audit of the financial
and accounting records of Firm which relate to the Work. Firm shall
retain and make available to City all such books and records and
accounts, financial or otherwise, which relate to the Work and to any
claim for a period of three years following final completion of the
Work. During the Work and the three-year period following final
completion of the Work, Firm shall provide City access to its books
and records upon five days written notice.
1.43 SEVERABILITY:
If any provision of the Contract or the application thereof to any
person or situation shall to any extent, be held invalid or
unenforceable, the remainder of the Contract, and the application of
such provisions to persons or situations other than those as to which
it shall have been held invalid or unenforceable shall not be affected
thereby, and shall continue in full force and effect, and be enforced
to the fullest extent permitted by law.
1.44 INDEPENDENT FIRM:
The Firm is an independent Consultant under the Contract. Services
provided by the Firm shall be by employees of the Firm and subject
to supervision by the Firm, and not as officers, employees, or agents
of the City. Personnel policies, tax responsibilities, social security
and health insurance, employee benefits, purchasing policies and
other similar administrative procedures, applicable to services
rendered under the Contract shall be those of the Firm.
END OF SECTION
City of Sunny Isles Beach |Request for Qualifications No. 21-11-01 9
SECTION 2
SPECIAL TERMS AND CONDITIONS
2.1 PURPOSE OF THIS REQUEST FOR QUALIFICATION:
The City of Sunny Isles Beach, Florida, (the “City”) a municipality located in Miami-Dade County,
Florida, seeks to secure a contract with a professional firm (“Consultant” or “Firm”) to provide
consultant planning and zoning services, including civil and traffic engineering on an as needed
basis. The services include but are not limited to: plan review, site plan review, including planning,
evaluation and appraisal reports, comprehensive planning, community engagement, land
development regulations (LDR’s), grant writing, assisting staff with the coordinated legal, landscape
architecture and engineering designs and reviews for a multitude of public and private projects
ranging from commercial, to high rise structures and other design-related reviews. (Outlined in
Section 3 Scope of Services below)
The qualifications and selection of consultants shall be in accordance with Florida
Statutes Section 287.055; Continuing Contract.
2.2 PRE-QUALIFICATION CONFERENCE
Intentionally Omitted
2.3 TERM OF CONTRACT
The resulting contract will commence upon execution by both parties which shall be the effective
date succeeding approval of the contract by the City Commission, or designee, unless otherwise
stipulated in the Notice of Award letter. The contract shall be contingent upon the completion and
submittal of all required documents. The initial contract term shall be for one year and shall remain
in effect until the completion of services, provided that the services rendered by Firm during the
contract period are satisfactory and that City funding is available as appropriated on an annual
basis. However, in the event funding is not appropriated on an annual basis during any particular
year within the contract period, the contract may be canceled upon thirty (30) days written notice
to Firm. In such an event, the City shall only be responsible for the reasonable value of services
performed prior to the effective date of termination.
2.4 OPTIONS TO RENEW
The City, at its sole option, may renew the contract for four (4) one-year renewal terms. Exercising
the option to renew is at the sole discretion of the City.
2.5 METHOD OF AWARD
Please reference Section 4.
City of Sunny Isles Beach |Request for Qualifications No. 21-11-01 10
2.6 PERFORMANCE BOND
Intentionally Omitted
2.7 PAYMENT BOND
Intentionally Omitted
2.8 BID BOND
Intentionally Omitted
2.9 DELIVERY
Intentionally Omitted
2.10 INSURANCE
Upon City’s notification, the Firm shall furnish to the City Manager or his designee,
Certificates of Insurance that indicate that insurance coverage has been obtained, which meet the
requirements as outlined below:
2.10.1 Comprehensive General Liability Insurance
Consultant shall be required to purchase, maintain, and keep in full force, effect, and good
standing, Comprehensive General Liability with primary limits of One Million Dollars
($1,000,000) per occurrence and Two Million Dollars ($2,000,000) aggregate during the
initial and any renewal term of this Agreement. Coverage must be afforded on a form no
more restrictive than the latest edition of the Comprehensive General Liability policy,
without restrictive endorsements, as filed by the Insurance Services Office, and must
include:
• Premises and Ongoing Completed Operations – on a primary and non-contributory
basis including waiver of subrogation on behalf of the City of Sunny Isles Beach.
• Independent Contractors
• Broad Form Property Damage
• Broad Form Contractual Coverage applicable to this specific Contract, including
any hold
• Harmless and/or indemnification agreement.
• Personal Injury Coverage with Employee and Contractual Exclusions removed, with
minimum limits of coverage equal to those required for Bodily Injury Liability and
Property Damage Liability.
2.10.2 Umbrella Insurance
Consultant shall be required to purchase, maintain, and keep in full force, effect, and good
City of Sunny Isles Beach |Request for Qualifications No. 21-11-01 11
standing, Umbrella Liability Insurance above the primary commercial general liability,
automobile liability, and employers' liability policies required herein. The limit shall not be
less than One Million Dollars ($1,000,000.00) each occurrence and annual aggregate per
occurrence during the initial and any renewal term of this Agreement.
2.10.3 Worker’s Compensation Insurance
Worker's Compensation Insurance for statutory obligations imposed by Worker's
Compensation or Occupational Disease Laws, including, where applicable, the United States
Longshoremen's and Harbor Worker's Act, the Federal Employers’ Liability Act and the Homes
Act. Employer's Liability Insurance shall be provided with a minimum of One Million Dollars
($1,000,000.00) per accident. Consultant agrees to be responsible for the employment,
conduct and control of its employees and for any injury sustained by such employees in the
course of their employment.
2.10.4 Professional Liability Insurance
Professional Liability Insurance including Errors and Omissions with minimum limits of One
Million Dollars ($1,000,000.00) per occurrence.
2.10.5 Cancellation and Re-Insurance
If any insurance should be cancelled or changed by the insurance company or should any
insurance expire during the period of this contract, the Consultant shall be responsible for
securing other acceptable insurance to provide the coverage specified in this section to
maintain coverage during the life of this Contract. All deductibles must be declared by the
Consultant and must be approved by the City. At the option of the City, either the
Consultant shall eliminate or reduce such deductible or the Consultant shall procure a Bond,
in a form satisfactory to the City, covering the same.
2.10.6 Errors and Omissions Liability
Errors and Omissions Liability insurance with minimum coverage limits of $1,000,000.00
each occurrence. Consultant acknowledges that the City is relying on the competence of
the Consultant to design the project to meet its functional intent. If it is determined during
construction of the project that changes must be made due to Consultant's negligent errors
and omissions, Consultant shall promptly rectify them at no cost to City and shall be
responsible for additional costs, if any, of the project to the proportional extent caused by
such negligent errors or omissions.
2.10.7 General
City reserves the right to review and revise any insurance requirements at the time of renewal or
amendment of any Contract the parties enter into, including, but not limited to, deductibles, limits,
coverage, and endorsements based on insurance market conditions affecting the availability or
affordability of coverage, or changes in the scope of work or specifications that affect the
City of Sunny Isles Beach |Request for Qualifications No. 21-11-01 12
applicability of coverage. If Consultant uses a subconsultant, Consultant shall ensure that
subconsultant names City as an additionally insured.
NOTE: THE CITY OF SUNNY ISLES BEACH, CONTRACT NUMBER AND TITLE MUST APPEAR ON
EACH CERTIFICATE OF INSURANCE. THE CITY OF SUNNY ISLES BEACH MUST BE SHOWN AS
AN ADDITIONAL INSURED WITH RESPECT TO THIS COVERAGE.
2.11 NO CONTINGENT FEES
Florida Statute 287.055(6)(a) requires the following statement, duly signed and notarized, be
included in each submittal:
“The respondent warrants that he or she has not employed or retained any company or person,
other than a bona fide employee working solely for the respondent to solicit or secure this
agreement and that he or she has not paid or agreed to pay any person, company, corporation,
individual or firm, other than a bona fide employee working solely for the respondent, any fee,
commission or percentage, gift or other consideration contingent upon or resulting from award or
making of this agreement.”
By signing and submitting its Proposal the Proposer hereby certifies that it is in compliance with
Florida Statute 287.055(6)(a) regarding contingent fees.
2.12 FEDERAL AND STATE REGULATIONS
The successful Consultant shall comply with all federal, state and local rules and regulations, and
any other laws that would apply to operating a similar type of business.
2.13 BASIS OF COMPENSATION
NO SCHEDULE OF FEES SHALL BE SUBMITTED WITH THIS RFQ SUBMITTAL.
If Firm is awarded a Notice to Proceed and/or a Purchase Order, the Consultant agrees to perform
the Professional Services for either:
The Hourly Labor Rate as set forth, with a negotiated upper limit. The Consultant shall be entitled
to receive reimbursement for expenses at the Consultant’s exact cost, which the allowed costs have
been included in Firm’s fee proposal for each project and approved by the City; or,
A negotiated lump sum fee based on the rates set forth plus approved Reimbursable Expenses.
Approved Reimbursable Expenses shall be paid to the Firm at exact cost, and upon proof of
payment by Firm. Anticipated Reimbursable Expenses shall be included with the Firm’s original fee
proposal.
Firm agrees to keep, furnish, and support statements with copies of invoices, statements of times
expended, and other supporting documentation as the City may require. Statements for fees based
City of Sunny Isles Beach |Request for Qualifications No. 21-11-01 13
on Hourly Rates will be rendered monthly as the work progresses or as otherwise agreed upon.
Reimbursable expenses will be invoiced monthly at cost, as the work progresses, or as otherwise
agreed upon. Such documentation and records will be available at all reasonable times for
examination and audit by the City. Incomplete or incorrect entries in such books and records shall
be immediately corrected or completed upon being called to the attention of the Firm. Said books
and records for each project shall be kept for a period of five years after the completion of all work
to be performed on such project, pursuant to the agreement.
2.14 USE OF SUB-CONSULTANT(S)
If one or more sub-consultant is to be used, the sub-consultant must be clearly identified and
noted in the submittal when it is submitted. The City must approve any changes in the use of sub-
consultant(s) in advance and in writing. No such approval will be construed as making the City a
party to such subcontract, or subjecting the City to liability of any kind to any sub-consultant. No
subcontractor will under any circumstances relieve the Respondent of its liability and obligation
under any resulting contract. Subcontractor is subject to the same contractual conditions as is the
Respondent. The successful Firm shall be responsible for all payments to any sub-consultants and
shall maintain responsibility for all work related to the Project.
2.15 NON-EXCLUSIVE CONTRACT
Firm agrees and understands that the Agreement shall not be construed as an exclusive
arrangement and further agrees that the City may, at any time, secure similar or identical services
from another supplier at the City’s sole option.
2.16 EXCEPTIONS TO RFQ
Firms must clearly indicate any exceptions they wish to take to any of the terms in this RFQ, and
outline what alternative is being offered. The City, after completing evaluations, may accept or
reject the exceptions. In cases in which exceptions are rejected, the City may require the consultant
to furnish the services or goods originally described, or negotiate an alternative acceptable to the
City.
2.17 CLARIFICATIONS / DISCUSSIONS
The City may request additional information or clarification from any of the respondents after
review of the proposals received for the sole purpose of elimination minor irregularities,
informalities, or apparent clerical mistakes in the proposal. Clarification does not give respondent
an opportunity to revise or modify its proposal, except to the extent that correction of apparent
clerical mistakes results in a revision. After the initial receipt of proposals, the City reserves the
right to conduct discussions with those respondent’s whose proposals are determined to be
reasonably susceptible of being selected for award.
2.18 PROPRIETARY RIGHTS
City of Sunny Isles Beach |Request for Qualifications No. 21-11-01 14
A. The Consultant hereby acknowledges and agrees that the City retains all rights, title and interests
in and to all materials, data, documentation and copies thereof furnished by the City to the
Consultant hereunder or furnished by the Consultant to the City and/or created by the Consultant
for delivery to the City, even if unfinished or in process, as a result of the Services the Consultant
performs in connection with the Agreement, including all copyright and other proprietary rights
therein, which the Consultant as well as its employees, agents, sub-consultants and suppliers may
use only in connection with the performance of Services under the Agreement. The Consultant
shall not, without the prior written consent of the City, use such documentation on any other
project in which the Consultant or its employees, agents, sub-consultants or suppliers are or may
become engaged. Submission or distribution by the Consultant to meet official regulatory
requirements or for other purposes in connection with the performance of Services under the
Agreement shall not be construed as publication in derogation of the City's copyrights or other
proprietary rights.
B. All rights, title and interest in and to certain inventions, ideas, designs and methods,
specifications and other documentation related thereto developed by the Consultant and its sub-
consultants specifically for the City, hereinafter referred to as "Developed Works" shall become the
property of the City.
2.19 PROHIBITION AGAINST CONTRACTING WITH SCRUTINIZED COMPANIES
Pursuant to Florida Statutes Section 217.135, contracting with any entity that is listed on the
Scrutinized Companies that Boycott Israel List or that is engaged in the boycott of Israel is
prohibited. Consultants must certify that the company is not participating in a boycott of Israel.
Any contract for goods or services of One Million Dollars ($1,000,000) or more shall be terminated
at the City’s option if it is discovered that the entity submitted false documents of certification, is
listed on the Scrutinized Companies with Activities in Sudan List, the Scrutinized Companies with
Activities in the Iran Petroleum Energy Sector List, or has been engaged in business operations in
Cuba or Syria after July 1, 2018. Any contract entered into or renewed after July 1, 2018 shall be
terminated at the City’s option if the company is listed on the Scrutinized Companies that Boycott
Israel List or engaged in the boycott of Israel.
Consultants must submit the certification that is attached to this agreement. Submitting a false
certification shall be deemed a material breach of contract. The City shall provide notice, in writing,
to the Consultant of the City’s determination concerning the false certification. The Consultant shall
have ninety (90) days following receipt of the notice to respond in writing and demonstrate that
the determination was in error. If the Consultant does not demonstrate that the City’s
determination of false certification was made in error, then the City shall have the right to terminate
the contract and seek civil remedies pursuant to Florida Statute Section 215.135.
2.20 PUBLIC RECORDS
IF THE SUCCESSFUL PROPOSER HAS QUESTIONS REGARDING THE APPLICATION OF
CHAPTER 119, FLORIDA STATUTES, TO THE SUCCESSFUL PROPOSER’S DUTY TO
PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE
CUSTODIAN OF PUBLIC RECORDS AT CITY OF 18070 COLLINS AVENUE, SUNNY ISLES
City of Sunny Isles Beach |Request for Qualifications No. 21-11-01 15
BEACH, FL 33160. THE CITY CLERK’S OFFICE MAY BE CONTACTED BY PHONE AT (305)
792-1703 OR VIA EMAIL AT MBetancur@sibfl.net.
END OF SECTION
SECTION 3
SCOPE OF SERVICES / TECHNICAL SPECIFICATIONS
3.1 SCOPE OF SERVICES
The City of Sunny Isles Beach, Florida, (“the City”) a municipality located in Miami-Dade County,
Florida seeks to solicit Request for Qualifications (“RFQ”) for professional consultant services on an
as needed basis from experienced firms to provide professional planning and zoning services,
including civil and traffic engineering, plan review, site plan review, including planning, evaluation
and appraisal reports, community engagement projects, land development regulations (LDR’s),
comprehensive planning, grant writing, assisting staff with the coordinated legal, landscape
architecture and engineering designs and reviews for a multitude of public and private projects
ranging from commercial, to high rise structures, and other design-related reviews. Successful
respondents shall comply with all local, state, and federal directives, ordinances, rules, orders, and
laws as applicable to this RFQ and subsequent contracting. The City, on an as needed basis, will
periodically issue specific projects and assignments to the retained Consultant. The selected Firm
shall demonstrate specific experience and capabilities and must have personnel qualified through
education and experience in the specified disciplines.
This Request for Qualifications (“RFQ”) shall serve to provide interested parties with general
information as to the procedures for selection of firms providing planning and zoning services,
including civil and traffic engineering for the City of Sunny Isles Beach.
The Respondent shall perform functions including, but not limited to the following:
Site master planning, analysis and design
• Urban design plans/concept diagrams
• Open space planning, analysis and design
• Community planning, analysis and design
• Natural resource planning, analysis and design
• Design guidelines
• Streetscape planning, analysis and design
City of Sunny Isles Beach |Request for Qualifications No. 21-11-01 16
• Feasibility analysis
• Peer review analysis
• Renderings/Modeling
• Assist in preparation of construction documents and specifications
• Park Design
• Median Design
• Cost estimates for above work
• Attend meetings with City staff and presentations to City Commission
• Provide plans developed on AutoCAD’s latest version, and copies of a reproducible hard copy
and diskette of plans in the requested format shall be provided to the City.
Civil / Environmental Engineering Activities shall include but not limited to:
• Roadway Design Review: Detailed engineering review for the design of construction roadways
within State, County or Local rights-of-way and similar facilities. These services may include any
aspect of the following:
• Project programming, preparation and evaluation of conceptual designs
• Development of schedules for design and construction
• Structural inspections, and recommendations.
• Preparation of estimated quantities and costs
• Permitting and Construction support services
Evaluation and Design
• Reports and Analysis for compliance reports to USEPA, FDEP, Miami Dade, DERM
• Environmental assessments and testing
• Grant Assistant and writing
• Project Management
• Evaluation of bids as compared to project budget
City of Sunny Isles Beach |Request for Qualifications No. 21-11-01 17
• Respond to RFIs
• Attend meetings with City staff and presentations to City Council
• Provide plans developed on AutoCAD’s latest version, and copies of a reproducible hard copy
and diskette of plans in the requested format shall be provided to the City.
Planning & Urban Design
Planning & Urban Design includes town planning and urban design of neighborhoods for the City
of Sunny Isles Beach.
Emphasis on new urbanism principles and the public process. Services include the design of
master plans, housing prototypes and regulations that emphasize human scale, historic context,
public open spaces and the pedestrian realm for neighborhoods in the City of Sunny Isles Beach
and also have the capabilities to perform grant writing for FEMA, Miami-Dade County and the
State of Florida. In addition, in compliance with Florida Department of Economic Opportunity
(DEO) Florida Statutes regulations.
All survey work prepared for the City or through the City's Consultants shall comply with the
Minimum Technical Standards for Land Surveys in the State of Florida for work in
commercial/high risk areas and any applicable state laws, regulations or other requirements. The
consultant in charge of the project shall be certified by the American Institute of Certified
Planners (AICP) and have a minimum of five (5) years’ experience in urban planning.
Activities may include but shall not be limited to:
• Feasibility studies
• Planning studies for operational facilities
• Registered Field Surveys - Design survey services relating to meets and bounds, topography,
elevation certificates, GPS data collection and related work.
• Inspections and evaluations
• Collection of data
• Engineering and economic feasibility reports and studies
• Cost estimates and economic analysis
• Attend meetings with City staff and presentations to City Council
• Community Outreach and Visioning
City of Sunny Isles Beach |Request for Qualifications No. 21-11-01 18
• Community Redevelopment Planning
• Corridor Planning
• GIS Mapping and 3-D Animation
• Comprehensive Plans and Evaluation and Appraisal Analysis and Reports
• Comprehensive Plan Amendments – Analysis and Reports
• Zoning and Land Development Regulations with an emphasis on Form Based Codes
• Master Planning
• Architectural & Urban Designing
• Transportation Planning
• Parking Studies
• Site Plan Review
Traffic Engineering & Transportation Consulting
• Civil/Traffic & Transportation Engineers’ services shall include, but shall not be limited to: traffic
study, design, master planning and construction services relating to roadway, drainage, street
calming and streetscape projects.
• Consulting services, including reports, and peer reviews traffic studies, coordination with
community organizations, construction plans & specs, estimating and project management
• Bicycle and pedestrian paths design and integrated mobility options
• Expertise and experience in traffic engineering consulting, transportation planning, street and
highway design, traffic calming design, transit planning, traffic studies, general engineering,
coordination with Miami Dade Transit (MDT), State of Florida Department of Transportation
(FDOT), Metropolitan Planning Organization (MPO), the County, and planning capabilities.
• Attend meetings with City staff and presentations to City Council
• Provide plans developed on AutoCAD’s latest version, and copies of a reproducible hard copy
and diskette of plans in the requested format shall be provided to the City
• Transportation Planning and Traffic Engineering
City of Sunny Isles Beach |Request for Qualifications No. 21-11-01 19
• Parking Studies
• Permitting and Construction support services
• Roadway Design: Detailed engineering for the construction of roadways within State, County
or Local rights-of-way and similar facilities. These services may include any aspect of the
following:
• Project programming and preparation of conceptual designs
3.2 REQUIREMENTS OF THE CONSULTANTS
Firms interested in performing these services must exhibit considerable relevant experience with
this type of work and should emphasize both experience and capability of particular personnel
who will actually perform the work. Firms should indicate any sub-consultants proposed to be
utilized in work for the City.
The selected firm(s) will be responsible for reviewing existing Miami -Dade County, City of Sunny
Isles Beach Codes, Resolutions and Ordinances and State of Florida Building Codes and for
incorporating data into complete construction documents including final construction plans
(working drawings), technical specifications, construction estimates, and related bid documents
necessary for the bidding and construction of the projects.
The selected firm(s) will be responsible for obtaining all Federal, State and local permits and / or
approvals from Miami-Dade Water and Sewer, DERM, Environmental, HRS, Miami-Dade Public
Works, the Florida Department of Transportation (FDOT) as necessary and all City of City of
Sunny Isles Beach Building permits necessary for the construction of the projects. Firms may also
be required to provide review and consulting services to the City on various matters which do not
result in drawings, specifications or construction documents.
The Firm shall agree to indemnify and hold harmless and pay on behalf of the City, for any
liability and/or legal costs arising out of any claims and litigation related to the services provided,
to the extent caused by the negligence recklessness, or intentionally wrongful conduct of the
respondent in the performance of the contracted services.
3.3 CONTRACTED SERVICES
The contract will be awarded on a qualification basis. The resulting Agreement will provide for the
fees for services, which Consultant shall charge the City and shall be scope specific. The
Consultant’s proposal shall further define the scope of work, project timing, fees reimbursable and
sub-consultants. The Consultant’s proposal will either be approved, rejected, or negotiated by the
City. A written Notice to Proceed which may be in the form of a Purchase Order will be issued
before work starts. Consultant shall begin no work without a signed Purchase Order.
City of Sunny Isles Beach |Request for Qualifications No. 21-11-01 20
Proposer will be required to commit that the personnel and/or principals named in the proposal
shall remain assigned to the project throughout the period of the contract unless provided for
otherwise in a negotiated contract. No diversion or substitution of personnel or principals will be
allowed without submission of a written request with the qualifications and experience of the
proposed replacement.
END OF SECTION
SECTION 4
EVALUATION PROCESS
4.1 INSTRUCTIONS TO RESPONDENTS
Each qualification statement will be reviewed to determine if the qualifications are responsive to
the submission requirements outlined in the solicitation. A responsive submission is one which
follows the requirements of this solicitation that includes all documentation, is submitted in the
format outlined in this solicitation, is of timely submission, and has the appropriate signatures as
required on each document. Failure to comply with these requirements may result in the proposal
being deemed non-responsive. The contract will be awarded to the most qualified vendor(s)
whose proposal best serves the interest of and represents the best values to the City in
conformity with Section 62-8 of the Code of Ordinances of the City of Sunny Isles Beach.
4.2 QUALIFICATIONS
Responses will be evaluated on the criteria listed below.
4.2.1 MINIMUM REQUIREMENTS
Per Florida Statute 287.055, in determining whether a firm is qualified, the agency shall
consider such factors as the ability of professional personnel; whether a firm is a certified
minority business enterprise; past performance; willingness to meet time and budget
1. Firm’s professional experience with projects of similar scope.
2. Professional qualifications, licenses and certifications of key personnel and
consultants assigned to project.
3. Approach and methodology to providing the requested services.
4. Size of workforce, workload and availability of personnel per location.
5. Financial stability and past record.
6. Ability to complete projects on schedule and within budget.
7. Firm or sub-consultant is a certified minority business enterprise.
8. References and past performance.
City of Sunny Isles Beach |Request for Qualifications No. 21-11-01 21
requirements; location; recent, current, and projected workloads of the firms; and the
volume of work previously awarded to each firm by the agency, with the object of effecting
an equitable distribution of contracts among qualified firms, provided such distribution does
not violate the principle of selection of the most highly qualified firms. The agency may
request, accept, and consider proposals for the compensation to be paid under the contract
only during competitive negotiations.
The successful firm must have a minimum of five (5) years relevant local experience in
providing services of similar scope.
4.3 NEGOTIATION AND AWARD
Each proposal will be reviewed to determine if the proposal is responsive to the submission
requirements outlined in this RFQ. A responsive proposal is one which follows the requirements of
this solicitation and includes all documentation, is submitted in the format outlined in this
solicitation, is of timely submission, and has the appropriate signatures as required on each
document. Failure to comply with these requirements may result in the proposal being deemed
non-responsive.
An agenda item to the City Commission will be prepared requesting the designation of, and the
authorization to negotiate with, one or more of three (3) firms deemed to be the most qualified to
perform the services required by this RFQ. The City Manager retains full discretion to authorize
negotiations, award or reject a contract, or authorize expenditures in the best interest of the City.
The City Manager or his designee shall begin negotiations with the first most qualified firm for
professional services at compensation in which the City determines is fair, competitive and
reasonable. The City reserves the right to conduct pre-award discussion and/or pre-contract
negotiations with the most qualified firms who submit qualifications determined to be reasonably
acceptable of being selected for award. In the event the City Manager or his designee cannot
negotiate a satisfactory contract with the first most qualified firm, negotiations shall begin with the
second most qualified firm. This process shall be repeated, each time moving to the next most
qualified firm. If the third most qualified firm cannot be negotiated with successfully, the project is
to be reevaluated and considered for re-advertising. Upon successful negotiations with a firm, a
City Commission agenda item-recommending award to said firm will be prepared.
The City reserves the right to reject any or all submittals, to waive any irregularities or informalities
in any submittal or in the RFQ procedures, and to accept or reject any item or combinations of
items. The award will be to the firm whose submittal complies with all material requirements set
forth in this RFQ and who is the most qualified in the sole discretion of the City, taking into
consideration all aspects of the firm’s response.
END OF SECTION
City of Sunny Isles Beach |Request for Qualifications No. 21-11-01 22
SECTION 5
CONTENT AND FORMAT
5.1 FORMAT
Firms interested in performing these professional services must display considerable relevant
experience with the specified type of work and should emphasize both the experience and capability
of particular personnel who will actually perform the work.
Submittals shall be submitted in duplicate. Submit one (1) original, four (4) copies and one (1)
electronic copy of the submittal on USB Drive or CD.
In order to insure a uniform review process and to obtain the maximum degree of comparability,
it is required that the submittals be organized in the manner specified:
LABEL EACH SECTION AS NUMBERED
A. Title Page
Show the name of respondent's agency/firm, address, telephone number, name of contact person,
date, and the RFQ number and title.
B. Table of Contents
Include a clear identification of the material by section and by page number.
C. Cover Letter and Executive Summary
The person in your firm who is authorized to negotiate terms, render binding decisions and commit
the firm’s resources should sign this letter. Summarize the respondent’s understanding of the work
to be done and make a positive commitment to perform the work in accordance with the terms of
the response being submitted. This section should summarize the key points of your submittal
including the criteria’s you are applying for.
In addition, include a statement that your firm understands that if selected, your firm is willing to
meet any location, budget, or task orders.
Provide a synopsis of your firm’s current workload and how it will/will not impact the project.
Indicate your firm’s capability to perform the additional work associated with a contract resulting
from this RFQ within the required time frame.
Firms shall be required to warrant and represent that at all times during the term of the Agreement
it shall maintain in good standing all required licenses, certifications and permits required under
federal, state and local laws necessary to perform the services. Give the name of the person(s)
who will be authorized to make representations for the Firm, including their title, business address
and telephone number.
City of Sunny Isles Beach |Request for Qualifications No. 21-11-01 23
If your firm is a certified minority business enterprise as defined by the Florida Small and
Minority Business Assistance Act of 1985, provide copies of your certification(s). If your
firm is not a certified MBE, describe your company’s previous efforts, as well as planned
efforts in meeting MBE procurement goals under Florida Statutes 287.09451.
D. Project Approach and Understanding
This section shall define the services Firm is proposing to the City that will best meet the criteria
specified in the Scope of Services for the project. State the Firm’s project management plan,
interpretation of the scope, and the method of approach. In addition, provide a description of
innovative concepts proposed to enhance value, quality, and to control cost and schedule.
E. Qualification Information and Assigned Personnel
Include any additional information which might enhance the City's understanding of the Firm and
its capabilities, adequacy and pertinent experience of key personnel, past record, projects
experience, financial stability (Include three years audited or reviewed financial statements,
prepared by a C.P.A.), size of workforce, availability of personnel per location, local permitting
experience, performance records, additional references and ability to complete projects on
schedule and within budget. Include a general statement describing the types of services offered
by the firm, location of main and branch offices, number of years in business and number of
employees in each department and the location of the office from which this work will be
performed.
You must include certifications, such as the American Institute of Certified Planners (AICP),
registrations, trainings, awards, memberships, and letters of recommendation. State if the Firm is
licensed, permitted and/or certified to do business in the State of Florida and attach copies of all
such licenses issued to the business entity and copies of key staff PE licenses. The City will accept
State of Florida Certifications.
1. Form SF330, include Part I and Part II. PDF format is acceptable.
2. State if the business is licensed, permitted and/or certificated to do business in the State
of Florida and attach copies of all such licenses issued to the business entity and copies of
key staff PE licenses. The City will accept State of Florida Certifications.
3. Project Organization Chart: A Project organization chart with the sub-consultant(s) and
individuals assigned to key project positions identified by name. Show the organization
chart as it relates to this project indicating key personnel and their relationship. Indicate
sub-consultants.
4. In accordance with Florida Statute 287.055, please indicate if your firm is a certified
Minority Business Enterprise and, if so, provide a copy of that certification. To qualify, the
Respondent must be certified by a public agency at the time of submittal of Qualifications.
City of Sunny Isles Beach |Request for Qualifications No. 21-11-01 24
5. Firm must have performed at least (1) similar project over the past 5 years of similar size,
nature and complexity for a government entity. Provide examples of projects / programs
similar to those stated in the scope of work completed by the firm on behalf of government
clients. The firm should demonstrate how it interacts with municipal clients and provides
and exchanges information relative to the requirements. Firms may include a copy of their
fully executed contracts with government agencies for similar projects reflecting the
following information:
a. Name and address of client.
b. Contract date
c. Scope or nature of contract.
d. Present status of the contract.
F. Firm References and Similar Work Completed
This section shall provide the number of years of experience of the Firm in the specified work areas
and examples of similar services with applicable reference information, with emphasis on similar
government projects and/or services in similar climates. Respondents must submit a Qualification
Statement. Respondents must provide at least three (3) references of work within the last (5)
years, preferably from government agencies. Do not include in your references any former or
current employee of the City. Provide a resume for all proposed personnel on the Respondent’s
team that will be assigned to the Contract to meet the requirements of the Solicitation documents.
The resume shall concentrate on the person’s experience and qualifications as it relates to the
requirements for the services. Concentrate only on those services rendered by the Firm within the
past five (5) years, which mostly match the scope of services.
Please indicate which team members were part of the referenced service and will be a part of the
City’s team. Indicate whether the experience was with the current Firm or a past employer. In all
illustrations of experience, indicate specifically the nature and extent of the work performed by the
individuals or firms on prior similar services. The title and a brief description of each project and/or
service shall include:
a. Client Name, Address, Contact, Phone and Fax Numbers and valid e-mail address;
b. Project Title;
c. Description of work performed, including the project location; and
d. Year completed.
e. Past 5 years copies of executed agreements made between your firm and local
municipalities, with a scope similar to this RFQ.
If sub-consultants are a part of the proposed work plan, include items A through E for each firm,
including an organizational chart showing the relationship between the responding firm and the
sub firm(s).
City of Sunny Isles Beach |Request for Qualifications No. 21-11-01 25
G.Corporate Standing and Authorized Signatory
Respondent must demonstrate that the company is in good standing and that the person signing
this submittal is an Authorized Signatory on behalf of the respondent to sign bids, proposals,
negotiate and/or sign contracts, agreements, amendments and related documents to which the
respondent will be duly bound. The respondent must provide a copy of the State Certificate of good
standing listing the officers of the company. If the signatory is not one of the officers listed on the
State Certificate, the respondent must provide one of the following forms of evidence of Signatory
Authority with its response:
a.A copy of firm’s Articles of Incorporation listing the approved signatories of the corporation;
b.A copy of a resolution listing the members of staff as authorized signatories for the firm;
and
c.A letter from a corporate officer listing the members of staff that are authorized signatories
for the firm.
H.Forms and Attachments
a.Enclosed Forms;
b.Respondent must complete, sign as required, and submit the Addenda and all forms in the
following Section 6 as part of its submittal;
c.Firm’s Current Certificate(s) of Insurance; and
d.Respondent shall download required electronic forms on the City’s page for this
procurement item and/or on DemandStar.com
e.Respondents must be properly registered to practice their profession and licensed to
engage in contracting in the State of Florida at the time of Proposal submission. The
Respondent shall submit copies of their requisite Licenses.
END OF SECTION
City of Sunny Isles Beach |Request for Qualifications No. 21-11-01 26
DELIVER TO:
City of Sunny Isles Beach
City Clerk
18070 Collins Avenue
Sunny Isles Beach, FL 33160
SECTION 6
RESPONDENT SUBMITTAL
FORMS
Opening Date:
Monday, November 29, 2021
2:30 P.M.
NOTE: City of Sunny Isles Beach is exempt from all taxes (Federal, State, and Local). Tax Exemption
Certificate furnished upon request.
Issued by: Purchasing
Department
Date Issued:
Tuesday, November
9, 2021
This Qualification Submittal
Consists of all required forms,
including SF330, Questionnaires,
Acknowledgements and Affidavits
Submissions are subject to the Terms and Conditions of this Request for Qualifications and the
accompanying Submittal. Such other contract provisions, specifications, drawings or other data as are
attached or incorporated by reference in the Submittal, will be received at the office of the City Clerk at the
address shown above until the above stated time and date, and at that time, publicly opened for furnishing
services described in the accompanying Submittal Requirement.
RFQ No. 21-11-01
Professional Planning and Zoning Services for City of Sunny Isles Beach
Firm Name:
________________________________________
________________________________________ Commodity Code(s):
RETURN ONE (1) ORIGINAL, FOUR (4) COPIES AND ONE (1) ELECTRONIC COPY OF THE SUBMITTAL FORMS AND
AFFIDAVITS
FAILURE TO SIGN SUBMITTAL FORMS (P.27, P.28 & P.30) WILL RENDER YOUR SUBMISSION
NON-RESPONSIVE
City of Sunny Isles Beach |Request for Qualifications No. 21-11-01 27
REFERENCE QUESTIONNAIRE
It is the responsibility of the consultant/vendor to provide a minimum of three (3) different government
agency references other than the City of Sunny Isles Beach using this form and providing this information with
your submission. Failure to do so may result in the rejection of your submission.
Giving reference for: (Bidder) _______________________________________________________________
Firm giving Reference: ____________________________________ _______________________________
Address: ___________________________________________
Phone: ____________________________________________
Fax: ______________________________________________
Email: ___________________________________________
1. Q: What was the title of the contract or job assigned to Bidder?
A:
2. Q: What was the scope of work/services assigned to Bidder?
A:
3. Q: What was the dollar value of the contract?
A:
4. Q: Have there been any change orders, and if so how many?
A:
5. Q: Do they perform on a timely basis as required by the agreement?
A:
6. Q: Was the project manager easy to get in contact with?
A:
7. Q: Would you use them again?
A:
8. Q: Overall, what would you rate their performance?
A:
9. Q: Is there anything else we should know, that we have not asked?
A:
The undersigned does hereby certify that the foregoing and subsequent statements are true and
correct and are made independently, free from vendor interference/collusion.
Name: _______________________________________ Title _____________________________________________
Sign Name: __________________________________ Date: ___________________________________________
City of Sunny Isles Beach |Request for Qualifications No. 21-11-01 28
RESPONDENT SUBMITTAL FOR:
ACKNOWLEDGEMENT OF ADDENDA
INSTRUCTIONS: COMPLETE PART I OR PART II, WHICHEVER APPLIES
PART I:
LIST BELOW ARE THE DATES OF ISSUE FOR EACH ADDENDUM RECEIVED IN CONNECTION
WITH THIS RFQ
Addendum #1, Dated
Addendum #2, Dated
Addendum #3, Dated
Addendum #4, Dated
Addendum #5, Dated
Addendum #6, Dated
Addendum #7, Dated
Addendum #8, Dated
PART II:
NO ADDENDUM WAS RECEIVED IN CONNECTION WITH THIS RFQ
FIRM NAME:
AUTHORIZED SIGNATURE: DATE:
TITLE OF OFFICER:
City of Sunny Isles Beach |Request for Qualifications No. 21-11-01 29
RESPONDENT SUBMITTAL FORM
RFQ 21-11-01 Professional Planning and Zoning Services for City of Sunny Isles Beach
The undersigned Firm proposes and agrees, if this submission is accepted, to enter into an agreement with
the City of Sunny Isles Beach to perform and furnish all Services as specified or indicated in the Contract
Documents.
The Firm accepts all of the terms and conditions of this Request for Qualifications. The Firms agrees to sign
and submit the Agreement and other documents as required by the Bidding Requirements within ten days
after the date of the City’s Notice of Award.
In submitting this response, the Firm represents, as more fully set forth in the Agreement, that:
The Firm has familiarized himself/herself with the nature and extent of the
Contract Documents, Work, site, locality, and all local conditions and Law and
Regulations that in any manner may affect cost, progress, performance, or
furnishing of the Work.
The Firm has studied carefully all reports and drawings of subsurface conditions
and drawings of physical conditions.
The Firm has given the City written notice of all conflicts, errors, discrepancies that
it has discovered in the Contract Documents and the written resolution thereof by
City is acceptable to the Firm.
This solicitation is genuine and not made in the interest of or on behalf of any
undisclosed person, firm or corporation and is not submitted in conformity with
any agreement or rules of any group, association, organization, or corporation;
the Firm has not directly or indirectly induced or solicited any other Firms to submit
a false or sham Bid; the Firm has not solicited or induced any person, firm or
corporation to refrain from Bidding; and Firm has not sought by collusion to obtain
for itself any advantage over any other Firms or over the City.
The City and the successful Firm will establish completion times for the services described in this Request
for Qualifications and the successful Firm agrees that the services will be completed within the time frames
agreed upon and stipulated in the individual Notice to Proceed.
Firm Name:
_____________________________________________________________________________
Street Address:
_____________________________________________________________________________
Mailing Address (if different):
_____________________________________________________________________________
City of Sunny Isles Beach |Request for Qualifications No. 21-11-01 30
Telephone No. _______________________________Fax No. _________________________
Email Address: _______________________________FEIN No. __/__-__/__/__/__/__/__/__
*“By signing this document the Responder agrees to all Terms
Signature:
__________________________________________________________________
(Signature of authorized agent)
Print Name: _________________________
Title: _________________________________________
THE EXECUTION OF THIS FORM CONSTITUTES THE UNEQUIVOCAL OFFER OF FIRM TO BE
BOUND BY THE TERMS OF ITS SUBMISSION. FAILURE TO SIGN THIS SOLICITATION WHERE
INDICATED ABOVE BY AN AUTHORIZED REPRESENTATIVE SHALL RENDER THE SUBMISSION
NON-RESPONSIVE. THE CITY MAY, HOWEVER, IN ITS SOLE DISCRETION, ACCEPT ANY
SUBMISSION THAT INCLUDES AN EXECUTED DOCUMENT, WHICH UNEQUIVOCALLY BINDS
THE FIRM TO THE TERMS OF ITS OFFER.
City of Sunny Isles Beach |Request for Qualifications No. 21-11-01 31
AFFIDAVITS
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NON-COLLUSION AFFIDAVIT
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Telephone: (305) 947-0606 Fax: (305) 949-3113
STATE OF FLORIDA )
)
COUNTY OF _____________)
The undersigned being first duly sworn as provided by law, deposes, and says:
This Affidavit is made with the knowledge and intent that it is to be filed with the City of Sunny Isles Beach City Commission and that it will be
relied upon by said County, in any consideration which may give to and any action it may take with respect to this Bid.
The undersigned is authorized to make this Affidavit on behalf of,
_____________________________________________________________
(Name of Corporation, Partnership, Individual, etc.)
a, ________________________________, formed under the laws of _____________
(Type of Business) (State)
of which he is ________________________________________________.
(Sole Owner, Partner, President, etc.)
Neither the undersigned nor any person, firm, or corporation named above nor anyone else to the knowledge of the undersigned, have
themselves solicited or employed anyone else to solicit favorable action for this Bid by the City, also that no head of any department or
employee therein, or any officer of the City of Sunny Isles Beach, Florida is directly interested therein.
This Bid is genuine and not collusive or a sham; the person, firm or corporation named above has not colluded, conspired, connived or agreed
directly or indirectly with any proposers or person, firm or corporation, to put in a sham Bid, or that such person, firm or corporation, shall
refrain from Bidding, and has not in any manner, directly or indirectly, sought by agreement or collusion, or communication or conference with
any person, firm or corporation, to fix the prices of said Bid or Bids of any other proposers; and all statements contained in the Bid or Bids
described above true; and further; neither the undersigned, nor the person, firm or corporation named above has directly or indirectly
submitted said Bid or the contents thereof, or divulged information or data relative thereto, to any association or to any member or agent
thereof.
___________________________________ ___________________________________
AFFIANT’S NAME AFFIANT’S TITLE
TAKEN, SWORN AND SUBSCRIBED TO BEFORE ME this _____ day of _______________________, 20 _.
Personally Known ________ or Produced Identification ________;
Type of identification ___________________________________
(Affix seal here)
___________________________________
NOTARY PUBLIC (name printed or typed)
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PUBLIC ENTITY CRIMES
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Telephone: (305) 947-0606 Fax: (305) 949-3113
SWORN STATEMENT PURSUANT TO SECTION 287.133(3)(a)
FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES
PUBLIC ENTITY CRIMES
Pursuant to the provisions of paragraph (2) (a) of Section 287.133, Florida State Statutes - "A person or affiliate
who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a
Bid on a Contract to provide any goods or services to a public entity, may not submit a Bid on a Contract with a
public entity for the construction or repair of a public building or public Work, may not submit Bids on leases of
real property to a public entity, may not be awarded to perform Work as a Contractor, supplier, Sub-Contractor, or
Consultant under a Contract with any public entity, and may not transact business with any public entity in excess
of the threshold amount Category Two of Sec. 287.017, FS for thirty six months from the date of being placed on
the convicted vendor list".
THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER
OFFICIAL AUTHORIZED TO ADMINISTER OATHS.
1.This sworn statement is submitted to City of Sunny Isles Beach _____________
by____________________________________________________________________________
[print individual’s name and title]
for____________________________________________________________________________
[print name of entity submitting sworn statement]
whose business address is:
_______________________________________________________________________________
_______________________________________________________________________________
and (if applicable) its Federal Employer Identification number (FEIN) is_____________________.
(If the entity had no FEIN, include the Social Security Number of the individual signing this sworn
statement:_________________________________.)
2.I understand that a "public entity crime" as defined in Paragraph 287.133(1)(g), Florida Statutes, means a
violation of any state or federal law by a person with respect to and directly related to the transaction of
business with any public entity or with an agency or political subdivision of any other state or with the
United States, including, but not limited to, any Bid or Contract for goods or services to be provided to any
public entity or an agency or political subdivision of any other state of the United States and involving
antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation.
3.I understand that "convicted" or "conviction" as defined in Para. 287.133(1)(b), Florida Statutes, means a
finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any
federal or state trail court of record relating to charges brought by indictment or information after July 1,
1989, as a result of a jury verdict, non-jury trial, or entry of a plea of guilty or nolo contendere.
4.I understand that an "affiliate" as defined in Para. 287.133(1)(a), Florida Statutes, means:
a.) predecessor or successor of a person convicted of a public entity crime; or
b.) Any entity under the control of any natural person who is active in the management of the entity
and who has been convicted of a public entity crime. The term "affiliate" includes those officers,
directors, executors, partners, shareholders, employees, members, and agents who are active in
the management of an affiliate. The ownership by one person of shares constituting a controlling
interest in another person, or a pooling of equipment or income among persons when not for fair
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market value under an arm's length agreement, shall be a prime facie case that one person
controls another person. A person who knowingly enters into a joint venture with a person who
has been convicted of a public entity crime in Florida during the preceding 36 months shall be
considered an affiliate.
5. I understand that a "person" as defined in Para. 287.133(1)(e), Florida Statutes, means any natural
person or entity organized under the laws of any state or of the United States with the legal power to
enter into a binding Contract and which Bids or applies to Bid on Contracts for the provision of goods or
services let by a public entity, or which otherwise transacts or applies to transact business with a public
entity. The term "persons" includes those officers, directors, executives, partners, shareholders,
employees, members, and agents who are active in management of any entity.
6. Based on information and belief, the statement which I have marked below is true in relation to the entity
submitting this sworn statement. (Indicate which statement applies.)
____ Neither the entity submitting this sworn statement, nor any of it's officers, directors, executives, partners,
shareholders, employees, members, or agents who are active in the management of the entity, nor any
affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1,
1989.
____ The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners,
shareholders, employees, members, or agents who are active in the management of the entity, or an
affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1,
1989.
____ The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners,
shareholders, employees, members, or agents who are active in the management of the entity, or an
affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1,
1989. However, there has been a subsequent proceeding before a Hearing Officer of the State of
Florida, Division of Administrative Hearings and the Final Order entered by the Hearing Officer of the
State of Florida, Division of Administrative Hearings and the Final Order entered by the Hearing Officer
determined that it was not in the public interest to place the entity submitting this sworn statement on the
convicted vendor list. (Attach a copy of the final order.)
I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER FOR THE
PUBLIC ENTITY IDENTIFIED IN PARAGRAPH 1 (ONE) ABOVE IS FOR THAT PUBLIC ENTITY ONLY AND,
THAT THIS FORM IS VALID THROUGH DECEMBER 31 OF THE CALENDAR YEAR IN WHICH IT IS FILED. I
ALSO UNDERSTAND THAT I AM REQUIRED TO INFORM THE PUBLIC ENTITY PRIOR TO ENTERING INTO
A CONTRACT IN EXCESS OF THE THRESHOLD AMOUNT PROVIDED IN SECTION 287.017, FLORIDA
STATUTES, FOR CATEGORY TWO OF ANY, CHANGE IN THE INFORMATION CONTAINED IN THIS FORM.
By:
______________________________________
(Signature)
______________________________________
(Printed Name)
______________________________________
(Title)
Sworn to and subscribed before me this ______ day of_______________________, 20_____, by
__________________________________________________.
(AFFIX NOTARY STAMP HERE) ______________________________________
Signature: Notary Public – State of Florida
______________________________________
Print or Type Commissioned Name
Personally Known __________ OR Produced Identification __________
Type of Identification Produced ________________________________
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EQUAL OPPORTUNITY /
AFFIRMATIVE ACTION
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Telephone: (305) 947-0606 Fax: (305) 949-3113
EQUAL OPPORTUNITY/AFFIRMATIVE ACTION STATEMENT
The contractors and all subcontractors hereby agree to a commitment to the principles and
practices of equal opportunity in employment and to comply with the letter and spirit of
federal, state, and local laws and regulations prohibiting discrimination based on race,
color, religion, national region, sex, age, handicap, marital status, and political affiliation or
belief.
Signed: ________________________________________
Title: ________________________________________
Firm: ________________________________________
Address: ________________________________________
________________________________________
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C O N F L I C T O F I N T E R E S T
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles each, FL 33160
Telephone: (305) 947-0606 Fax: (305) 949-3113
CONFLICT OF INTEREST STATEMENT
The award of any contract hereunder is subject to the provisions of Chapter 112, Florida State Statutes. Proposers
must disclose with their Bids, the name of any officer, director, partner, associate or agent who is also an officer or
employee of the City of Sunny Isles Beach or its agencies.
STATE OF FLORIDA
COUNTY OF ________________________
BEFORE ME, the undersigned authority, personally appeared __________________________________________ ,
who was duly sworn, deposes, and states:
1.I am the _________________________ of __________________________________________ with a local
office in ______________________________________________________________________ and principal office
in ___________________________________________________________________________________________.
2.The above named entity is submitting a Bid for the City of Sunny Isles Beach, Bid No. _________________
described as _________________________________________________________. The Affiant has made diligent
inquiry and provides the information contained in this Affidavit based upon his own knowledge.
3.The Affiant states that only one submittal for the above Bid is being submitted and that the above named
entity has no financial interest in other entities submitting Bids for the same project.
4.Neither the Affiant nor the above named entity has directly or indirectly entered into any agreement,
participated in any collusion, or otherwise taken any action in restraints of free competitive pricing in connection
with the entity’s submittal for the above Bid. This statement restricts the discussion of pricing data until the
completion of negotiations if necessary and execution of the Contract for this project.
5.Neither the entity nor its affiliates, nor anyone associated with them, is presently suspended or otherwise
ineligible from participation in contract letting by any local, State, or Federal Agency.
6.Neither the entity, nor its affiliates, nor anyone associated with them have any potential conflict of
interest due to any other clients, contracts, or property interests for this project.
7.I certify that no member of the entity’s ownership or management is presently applying for any employee
position or actively seeking an elected position with the City of Sunny Isles Beach.
8.I certify that no member of the entity’s ownership or management, or staff has a vested interest in any
aspect of the City of Sunny Isles Beach.
9.In the event that a conflict of interest is identified in the provision of services, I, on behalf of the above
named entity, will immediately notify the City of Sunny Isles Beach.
Dated this __________ day of __________________________________, 20____.
____________________________________________ ____________________________________
AFFIANT Print or Type Name and Title
Sworn to and subscribed before me this __________ day of ______________________________, 20____.
Personally Known, OR
Produced Identification - Type of Identification ____________________________________________
NOTARY PUBLIC STATE OF FLORIDA _______________________________________________________
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DISPUTE DISCLOSURE
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Telephone: (305) 947-0606 Fax: (305) 949-3113
DISPUTE DISCLOSURE FORM
Answer the following questions by placing a “X” after “Yes” or “No”. If you answer “Yes”, please
explain in the space provided, or on a separate sheet attached to this form.
1. Has your firm or any of its officers, received a reprimand of any nature or been suspended by the
Department of Professional Regulations or any other regulatory agency or professional associations within the last
five (5) years?
YES __________ NO __________
2. Has your firm, or any member of your firm, been declared in default, terminated or removed from a
contract or job related to the services your firm provides in the regular course of business within the last five (5)
years?
YES __________ NO __________
3. Has your firm had against it or filed any requests for equitable adjustment, contract claims, Bid protests,
or litigation in the past five (5) years that is related to the services your firm provides in the regular course of
business?
YES __________ NO __________ If yes, state the nature of the request for equitable adjustment, contract
claim, litigation, or protest, and state a brief description of the case, the outcome or status of the suit and the
monetary amounts of extended contract time involved.
I hereby certify that all statements made are true and agree and understand that any misstatement or
misrepresentation of falsification of facts shall be cause for forfeiture of rights for further consideration of this Bid
for the City of Sunny Isles Beach.
________________________________________ ______________________________________
Firm Date
________________________________________ _______________________________________
Authorized Signature Print or Type Name and Title
7 of 8
ANTI-KICKBACK
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Telephone: (305) 947-0606 Fax: (305) 949-3113
ANTI-KICKBACK AFFIDAVIT
STATE OF FLORIDA )
)
COUNTY OF ___________ )
I, the undersigned, hereby duly sworn and deposed say that no portion of this sum herein Bid
will be paid to any employees of the City of Sunny Isles Beach or its elected officials as a
commission, kickback, reward or gift, directly or indirectly by me or any member of my firm or
by an officer of the corporation.
By: ________________________________
Title: ________________________________
The foregoing instrument was acknowledged before me this _____ day of
__________________, 20____, by _________________________________________ [name
of person], as __________________________________ [type of authority], for
________________________________ [name of party on behalf of whom instrument was
executed].
AFFIX NOTARY STAMP HERE:
_______________________________
Notary Public – State of Florida
________________________________
Print or Type Commissioned Name
Personally Known __________ OR Produced Identification __________
Type of Identification Produced ________________________________
E-Verify Affidavit
Florida Statute 448.095 directs all public employers, including municipal governments, to verify the
employment eligibility of all new public employees through the U.S. Department of Homeland Security’s E-
Verify System, and further provides that a public employer may not enter into a contract unless each party
to the contract registers with and uses the E-Verify system.
Florida Statute 448.095 further provides that if a contractor enters into a contract with a subcontractor, the
subcontractor must provide the contractor with an affidavit stating that the subcontractor does not employ,
contract with, or subcontract with an unauthorized alien.
In accordance with Florida Statute 448.095, all contractors doing business with the City of Sunny Isles
Beach are required to verify employee eligibility using the E -Verify system for all existing and new
employees hired by the contractor during the contract term. Further, the contractor must also require and
maintain the statutorily required affidavit of its subcontractors. It is the responsibility of the awarded vendor to
ensure com pliance with E-Verify requirements (as applicable). To enroll in E-Verif y, employers should visit
the E-Verify website (https://www.e-verify.gov/employers/enrolling-in-e-verify) and follow the
instructions. The contractor must, as usual, retain the I-9 Forms for inspection.
By affixing your signature below you hereby affirm that you will comply with E-Verify requirements.
Company Name
Offeror Signature Date
Print Name Title
Federal Employer Identification Number (FEIN)
Notary Public Information
Sworn to and subscribed before me on this this day of , 2021.
By
Is personally known to me
Has produced identification (type of identification produced: )
Signature of Notary Public
Print or Stamp of Notary Public Expiration Date
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