HomeMy WebLinkAboutReso 2022-3301RESOLUTION NO. 2022 - 1501
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH,
FLORIDA, APPROVING A SECOND AMENDMENT TO THE AGREEMENT WITH
CRAVEN THOMPSON & ASSOCIATES, INC. TO PROVIDE ENGINEERING
CONSULTING SERVICES FOR THE GOLDEN SHORES UTILITY UNDERGROUNDING
AND ROADWAY IMPROVEMENTS PROJECT, IN AN AMOUNT NOT TO EXCEED
ONE HUNDRED THOUSAND FOUR HUNDRED DOLLARS ($100,400.00),
ATTACHED HERETO, IN SUBSTANTIALLY THE SAME FORM, AS EXHIBIT "A";
AUTHORIZING THE CITY MANAGER AND CITY ATTORNEY TO DO ALL THINGS
NECESSARY TO EFFECTUATE THIS RESOLUTION; PROVIDING FOR AN EFFECTIVE
DATE.
WHEREAS, the City issued and advertised RFQ No. 18-08-01 for Consulting Engineering
Services for Golden Shores Utility Undergrounding and Roadway Improvements ("Services"), for
which five (5) responses were received; and
WHEREAS, on November 15th, 2018 via Resolution No. 2018-2889, the City Commission
ranked and authorized the City Manager to begin negotiating with the first ranked firm of
Craven Thompson & Associates, Inc. ("Firm"); and
WHEREAS, on July 18th, 2019 via Resolution No. 2019-2964, the City Commission
approved an Agreement with the Firm to provide the specified Services, in an amount not to
exceed $922,605.00; and
WHEREAS, on June 18th, 2020, via Resolution No. 2020-3064, the City Commission
ratified a First Amendment to the Agreement with the Firm to provide additional professional
engineering consulting services, in an amount not to exceed $12,500.00, bringing the total
contract amount not to exceed $935,105.00; and
WHEREAS, the City Manager has determined that additional services not included in the
original Scope of Work are required to attain project completion; and
WHEREAS, the City Commission wishes to approve a Second Amendment to the
Agreement with Craven Thompson & Associates, Inc. to provide additional professional
engineering consulting services for the Golden Shores Utility Undergrounding and Roadway
Improvements project, in an amount not to exceed One Hundred Thousand Four Hundred
Dollars ($100,400.00), which includes a Three Thousand Dollar contingency, bringing the total
contract amount not to exceed One Million Thirty -Five Thousand Five Hundred Five Dollars
($1,035,505.00), attached hereto, in substantially the same form, as Exhibit "A".
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF SUNNY
ISLES BEACH, FLORIDA, AS FOLLOWS:
Section 1. Approval of Second Amendment. The City Commission hereby approves a
Second Amendment to the Agreement with Craven Thompson & Associates, Inc. to provide
@BCL@480E836F.Doc Page 1 of 2 236
additional professional engineering consulting services for the Golden Shores Utility
Undergrounding and Roadway Improvements project, in an amount not to exceed One Hundred
Thousand Four Hundred Dollars ($100,400.00), which includes a Three Thousand Dollar
contingency, bringing the total contract amount not to exceed One Million Thirty -Five Thousand
Five Hundred Five Dollars ($1,035,505.00), attached hereto, in substantially the same form, as
Exhibit "A".
Section 2. Authorization of City Manager and City Attorney. The City Manager and City
Attorney are hereby authorized to do all things necessary to effectuate this Resolution.
Section 3. Effective Date. This Resolution will become effective upon adoption.
PASSED AND ADOPTED this 17th day of February 2022.
ATTEST:
MaLlriciotBetan'icur, CMC, City Clerk
Dana Robin Goldman, Mayor
APPROVED AS TO FORM
LEGAL SUFFICIENCY:
A Edward A. Dion, City Attorney
lkl
Moved by: Seconded by: �WtASW%'CNJ;C(—_5�`�1/ T
Vote:
Mayor Goldman
✓ (Yes)
(No)
Vice Mayor Viscarra
(Yes)
(No)
Commissioner Joseph
(Yes)
(No)
Commissioner Lama
V.- (Yes)
(No)
Commissioner Stuyvesant
(Yes)
(No)
@BCL@480E836F.Doc Page 2 of 2 237
SECOND AMENDMENT TO THE AGREEMENT BETWEEN
THE CITY OF SUNNY ISLES BEACH AND
CRAVEN THOMPSON & ASSOCIATES, INC.
CONTRACT NO. 2019-7174-1
This Second Amendment to the Agreement between the CITY OF SUNNY ISLES
BEACH ("City") and CRAVEN THOMPSON & ASSOCIATES, INC. ("Consultant"),
executed this 70Dday of HMd,,- , 2022 is made a part of the original Agreement
between the parties dated July 18, 2019, Contract No. 2019-7174, as amended (the "Agreement"),
a copy of which is attached hereto as Attachment "A", and the City and the Consultant, whose
Federal Identification # is 59-0948029, hereby agree to amend the Agreement as follows:
1. SCOPE OF SERVICES. Pursuant to Section 18(E) of the Agreement, the City
hereby wishes to amend Section 2 ("Services") of the Agreement to include additional professional
services for design and engineering services as more particularly described in Attachment "B",
which is attached hereto and incorporated herein by reference ("Additional Services").
2. COMPENSATION. Section 4 of the Agreement is hereby amended to reflect
compensation for Additional Services in a lump sum amount of Ninety -Seven Thousand Four
Hundred Dollars ($97,400.00), with an added contingency of Three Thousand Dollars ($3,000.00).
3. PROHIBITION AGAINST CONTRACTING WITH SCRUTINIZED
COMPANIES. Pursuant to Florida Statutes Section 287.135, contracting with any entity that is
listed on the Scrutinized Companies that Boycott Israel List or that is engaged in the boycott of
Israel is prohibited. Contractors must certify that the company is not participating in a boycott of
Israel. Any contract for goods or services of One Million Dollars ($1,000,000) or more shall be
terminated at the City's option if it is discovered that the entity submitted false documents of
certification, is listed on the Scrutinized Companies with Activities in Sudan List, the Scrutinized
Companies with Activities in the Iran Petroleum Energy Sector List, or has been engaged in
business operations in Cuba or Syria after July 1, 2018.
Any contract entered into or renewed after July 1, 2018 shall be terminated at the City's option if
the company is listed on the Scrutinized Companies that Boycott Israel List or engaged in the
boycott of Israel. Contractors must submit the certification that is attached to this agreement as
Attachment "C". Submitting a false certification shall be deemed a material breach of contract.
The City shall provide notice, in writing, to the Contractor of the City's determination concerning
the false certification. The Contractor shall have ninety (90) days following receipt of the notice
to respond in writing and demonstrate that the determination was in error. If the Contractor does
not demonstrate that the City's determination of false certification was made in error, then the City
shall have the right to terminate the contract and seek civil remedies pursuant to Florida Statute
Section 287.135.
4. E -VERIFY. Florida Statute 448.095 directs all public employers, including municipal
governments, to verify the employment eligibility of all new public employees through the U.S.
Department of Homeland Security's E -Verify System, and further provides that a public employer
may not enter into a contract unless each party to the contract registers with and uses the E -Verify
system. Florida Statute 448.095 further provides that if a Consultant enters into a contract with a
subcontractor, the subcontractor must provide the Consultant with an affidavit stating that the
subcontractor does not employ, contract with, or subcontract with an unauthorized alien.
In accordance with Florida Statute 448.095, Consultant is required to verify employee eligibility
using the E -Verify system for all existing and new employees hired by Consultant during the
contract term. Further, Consultant must also require and maintain the statutorily required affidavit
of its subcontractors. It is the responsibility of Consultant to ensure compliance with E -Verify
requirements (as applicable). To enroll in E -Verify, employers should visit the E -Verify website
(https://www.e-verify og v/employers/enrolling-in-e-verify) and follow the instructions. The
Consultant must retain the I-9 Forms for inspection, and provide the attached E -Verify Affidavit,
attached hereto as Attachment "D".
5. OTHER PROVISIONS REMAIN IN EFFECT. Except as specifically
modified herein, all terms and conditions of the Agreement, as amended, shall remain in full force
and effect.
6. CONFLICTING PROVISIONS. The terms, statements, requirements, or
provisions contained in this Second Amendment shall prevail and be given superior effect and
priority over any conflicting or inconsistent term, statement, requirement, or provision contained
in any other document or attachment, including but not limited to Attachments A, B, C, and D.
IN WITNESS WHEREOF, the parties have executed this Second Amendment to the
Agreement as of the date referenced above.
WITNESS:
ignat e
Print
A
City Clerk
CRAVEN THOMP N& ASSOCIATES, INC.
As its Pa rick J. ne�'., Vice President
CITY OF SUNNY ISLES BEACH
By: --'Zz
Dana Robin Goldman, Mayor
APPROVED AS TO FORM AND
LEGAL SUFFICIENCY
By:
dward A. Dion, City Attorney
Attachment "A"
Original Agreement and First Amendment
FIRST AMENDMENT TO THE AGREEMENT BETWEEN
THE CITY OF SUNNY ISLES BEACH AND
CRAVEN THOMPSON & ASSOCIATES, INC.
CONTRACT NO. 2019-7174-1
This First Amendment to the Agreement between the CITY OF SUNNY ISLES BEACH
("City") and C WEN THOMPSON & ASSOCIATES, INC. ("Consultant"), executed this
`� day of 2020 is made a part of the original Agreement between the parties
dated 1811 day of July, 2019, Contract No. 2019-7174 (the "Agreement"), a copy of which is
attached hereto as Attachment "A", and the City and the Consultant, whose Federal Identification #
is 59-0948029, hereby agree to amend the Agreement as follows:
1. SCOPE OF SERVICES. Pursuant to Section 18(E) of the Agreement, the City
hereby wishes to amend Section 2 ("Services") ofthe Agreement to include additional professional
services for design and preparation of construction documents for lighting along Collins Avenue,
as more particularly described in Attachment "B",1which is attached hereto and incorporated herein
by reference ("Additional Services").
2. COMPENSATION. Section 4 of the Agreement is hereby amended to reflect
compensation for Additional Services in a lump sum amount of Twelve Thousand Dollars
($12,000.00), and reimbursable expenses in arr amount not to exceed Five -Hundred Dollars
($500.00), for a revised total contract amountnot to exceed Nine Hundred Thirty Five Thousand
One Hundred Five Dollars ($935,105.00).
3. PROHIBITION AGAINST CONTRACTING WITH SCRUTINIZED
COMPANIES. Pursuant to Florida Statutes Section 287.135, contracting with any entity that is
listed on the Scrutinized Companies that Boycott Israel List or that is engaged in the boycott of
Israel is prohibited. Contractors must certify that the company is not participating in a boycott of
Israel. Any contract for goods or services of One Million Dollars ($1,000,000) or more shall be
r terminated at -the City's option if it is discovered. that the entity submitted false documents of
certification, is listed*on the Scrutinized Companies with Activities in Sudan List,•the Scrutinized
Companies with Activities in the, Iran Petroleum Energy Sector List, or has been engaged in
business operations in Cuba or Syria after July 1, 2018.
Any contract entered into or renewed after July 1, 2018 shall be terminated at the City's option if
the company is listed on the Scrutinized Companies that Boycott Israel List or engaged in the
boycott of Israel. Contractors must submit the certification that is attached to this agreement as
Attachment "C", Submitting a false certification shall be deemed a material breach of contract.
The City shall provide notice, in writing, to the Contractor of the City's determination concerning
the false certification. The Contractor shall have, ninety (90) days following receipt of the notice
to respond in writing and demonstrate that the determination was in.error. If the Contractor does
not demonstrate that the City's determination of false certification was made in errof, then the City
shall have the right to terminate.the contract and seek -civil remedies pursuant to Florida Statute
..__.._�.----------
4. OTHER PROVISIONS REMAIN IN EFFECT. Except as specifically
modified herein, all terms and conditions of the Agreement shall remain in full force and effect.
5. CONFLICTING PROVISIONS. The terms, statements, requirements, or
provisions contained in this First Amendment shall prevail and be given superior effect and priority
over any conflicting or inconsistent term, statement, requirement, or provision contained in any
other document or attachment, including but not limited to the Agreement,
IN WITNESS WHEREOF, the parties have executed this 'First Amendment to .the
Agreement as of the date referenced above.
ITNESS:
Signatur ,;
, City Clerk
CRAVEN THQMSON & ASSOCLATES, INC.
By.
As its r
2
CITY OF SUNNY ISLES BEACH
By:
8.4 IT
r�'sja�ie,�: Iu sry
APPROVED AS TO FORM ANDC# y 41,2 '�Y
LEGAL, SUFFICIENCY
By: -le ti
Edward A. Dion, City Attorney
February 20, 2020
(Revised March 5, 2020)
Mr. Paul Abbott
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
RE: AGREEMENT FOR PROFESSIONAL SERVICES
COLLINS AVENUE ROADWAY LIGHTING, SUNNY ISLES BEACH, FLORIDA
CTA PROPOSAL NO.2020-H06.064 (REVISED)
Dear Mr. Abbott:
The firm of Craven Thompson & Associates, Inc. (CTA) is pleased to provide you
with the following revised proposal for professional services for lighting along
Collins Avenue. This project supplements existing lighting, expanding
approximately 2,000' to the north. This is a City undertaking, independent of FDOT.
CRKNEN IROMPSON Lighting will be owned, operated, and installed by the City.
This project involves lighting design and preparation of construction documents.
The intent is to use existing conduit installed with the Collins Avenue overhead
conversion project to power the additional lights. This project will extend lighting
along Collins Avenue from Sta. 119 + 00 to Sta. 130 + 00 on both sides of the road
(refer to Exhibit W forstationing and conduit plans).
SCOPE OF SERVICES
& ASSOCIMES INC, our scope of services is as follows:
Engineers
Planners This scope of services assumes the City to provide electronic files, in CAD format, of
Surveyors the Collins Avenue Overhead Conversion project for use as a base in preparing
Landscape Architects
construction documents. The Lighting design shall utilize City / FDOT approved
luminaries & poles. Plans will reflect pole locations and services. Construction
administration, permitting, and/or coordination with FDOT, soil • borings and
detailed restoration of surface features is not Included:'
1. ENGINEERING SERVICES
1.1 Lighting Design (Provided by Hillers Electrical Engineering (HEE))
Utilizing the base file referenced above, HEE will prepare design
plans based upon City / FDOT design standards. Lighting
calculations reflecting proposed roadway widening/project limits
shall be per FDOT/City criteria. City intends to use luminaries
similar to those currently within Collins as well as light pole bases
and existing conduit provided with the Collins overhead conversion
J project. , As such, plans will reference,base .design by others and
utilize existing conduit where possible to. avoid 'disruption .to _
surface features/improvements. Construction Phase services are
not included in lighting design, Review of Bids, and
3563 NW 53`d Street recommendations for award are included.
Fort Lauderdale, FL 33309-6311
Phone: (954) 739-6400 Lump Sum ........................................................ $12,000.00
Fax: (954) 739-6409
u
Mr. Paul Abbott
CTA Proposal No. 2020-1-107.064 (Revised)
March 5, 2020
Pave 2
II. REIMBURSABLE EXPENSES
2.1 Reimbursable Expenses (CTA Task No. XPEN)
Reim bursable'expenses shall Include printing, mylars, copying, postage, photographic
services, long distance phone calls, Federal Express and courier services.
EstimatedBudget........................................................................... $500.00
TOTAL. FEES (including Reimbursable Expenses) .......... $.12,500.00
INFORMATION PROVIDED BY CITY:
■ City of Sunny Isles Beach, Conduit Placement Plans, prepared by Keith and Schnars, April 29, 2016,
Revision 16 (dated 6/8/17) or later, in CAD format including all associated reference. files.
■ Permit/design fees by outside agencies, if applicable, are to be paid by City.
■ Design assumes sufficient R/W and/or easements exist for proposed lighting. Easement sketch and
description and/or processing is not included.
■ General Conditions and generic bid package to 6e provided by CITY. Specifications not anticipated
due to project scale and circumstances. CTA to provide plans and tabulation for bidding.
CRAVEN •1HOMPSON & ASSOCIATES INC
Mr. Paul Abbott
CTA Proposal No. 2020-H07.064 (Revised)
March 5, 2020
Pale 3
Scope of Services
The scope of services Is limited by the specific terms of this proposal. Except as stated specifically herein, no other service will
be provided except as "extra work", subject to the fees hereinafter set forth.
In reviewing this proposal for professional services, it should be understood that the above proposal items and their
corresponding fees do not necessarily represent the full scope of services required for the project. Rather, it represents our
best effort to set forth those services which we believe to be those requested by you, the Client, and/or those we can
determine to be needed to accomplish a. particular objective. However, we recognize and we ask that the Client recognize that
as a project progresses the scope of service as originally defined may change In content to include work not initially identified.
Several factors will cause this to happen:
1. Additional requirements identified by the Client.
2. New laws or governmental agency, requirements.
As these influences occur and are identified, we will advise you of same and seek your direction as to how you wish to proceed.
Work required as a result of the above will be "extra work" outside of the original scope of services. Upon your direction, we
will perform the work under the "Hourly Fee Schedule" section of this proposal or we can provide you with a separate proposal
should the scope so indicate.
Hourly Fee Schedule
Civil Engineering Services
PrincipalEngineer..............................................................................................................................................
$200/Hour
SeniorSupervising Engineer..............................................................................................................................
$185/Hour
SeniorEngineer..................................................................................................................................................$135/Hour
ProjectEngineer........................................................r.....................................:..................................................
$115/Hour
Engineering Senior CADD Technician...................................................................................................................
$95/Hour
Land surveying & Mapping Services
PrincipalSurveyor..............................................................................................................................................
$165/Hour
ProfessionalLand Surveyor................................................................................................................................
$125/Hour
ProjectSurveyor................................................................................................................................................
$115/Hour
SurveyCADD / GIS Tech ................................................. :......... ............................................................................
$85/Hour
Survey field Crew (1 -Man Crew).........................................................................................................................
$92/Hour
SurveyField Crew (2 -Man Crew).......................................................................................................................
$130/Hour
SurveyField Crew (3 -Man Crew) ................................................. :.....................................................................
$160/Hour
Survey Crew with Laser Scan (3 -Man Crew)......................................................................................................
$260/Hour
Landscape Architecture and Planning Services
Principal Landscape Architect / Principal Planner..............................................................................................
$165/Hour
Senior Supervising Landscape Architect............................................................................................................
$150/Hour
SeniorLandscape Architect................................................................................................................................
$135/Hour
LandscapeArchitect...........................................................................................................................................
$125/Hour
ProjectLandscape Designer...............................................................................................................................
$115/Hour
ProjectPlanner..................................................................................................................................................
$115/Hour
Construction Administration Services
Director of Construction Management.............................................................................................................
$145/Hour
ConstructionManager.......................................................................................................................................
$130/Hour
SeniorField Representative .......................... :......................................................................................................
$95/Hour
FieldRepresentative............................................................................................................................................
$85/Hour
Miscellaneous
Clerical..................... ................................................................. :....................................................... ; ..................
$75/Hour
—--=--------Hourly-Ch'arg'es -- • - .. .. _.
q Hourly work will be billed at our current prevailing rates; however, upon written notice and mutual agreement between the
City and Craven Thompson & Associates, these are subject to change due to increasing labor and material costs. Hourly work
performed outside of normal business hours will be billed at one and a half times the current rates for overtime. The firm's
normal business hours are from 8:00 a.m. to 5:00 p.m., Monday through Friday.
CRKNEN •1HOMPSON & ASSOCiWES INC.
_... .,.. A.
Mr. Paul Abbott
CTA Proposal No. 2020-H07.064 (Revised)
March 5, 2020
Page 4
Lump Sum Fees
The Lump Sum Fees set forth above are applicable for the period of four years as identified in RFQ No. 18-08-01 from the date
of this proposal. If the work on any item to which a lump sum fee shall apply is not commenced within said period, the firm
reserves the right to terminate this Agreement as it relates to said item. If the work is initiated but not concluded within said
period, regardless of the reason therefore, the balance of the fee due may be increased at the rate of one percent (1%) per
month for each month the work continues until the work is complete or as mutually agreed to by the City and Craven
Thompson & Associates.
Cost Estimates
In that our firm does not have control over the cost of labor and materials, or over competitive bidding and marketing
conditions, the estimates of construction costs provided by our firm will be made on the basis of our experience and
qualifications, but our firm does not guarantee the accuracy of•the estimates of probable cost as compared to the contractor's
bids. The firm recommends that you consult with the other professionals which you have employed in connection with the
project.
Ownershlo of Documents
All documents Including, but not limited to, drawings and specifications prepared in connection with the project constitute the
work product of the firm and a portion of the instruments of service with respect to the project. Such documents and/or
specifications constitute a portion of the integral services provided by the firm and, as such, are not intended or represented to
be suitable for reuse by you or others or for extensions of the project or in connection with any other project. The firm
specifically disclaims any responsibility and/or liability for or in connection with the reuse of such documents and/or
specifications or any use thereof beyond the scope of the Project as set forth herein. By your execution of this proposal, you
agree to indemnify and hold the firm harmless from all claims, damages, losses and expenses including, but not limited to,
attorney's fees arising out of or resulting from the reuse or extended use of such documents or specifications.
Permits and Approvals
The permits and agency approvals mentioned above are those known to us to be required for projects of this kind, and we will
apply for them as indicated. However, our experience has shown us that agencies and regulatory authorities do not always
communicate new regulations and legislation properly and that the enforcement of policies can vary. The Client is therefore
cautioned that additional permits or approvals other than those presently identified may be required. Should this arise, we will
notify you and respond promptly to the requirement.
Construction Requirements
At the time that the firm is authorized by you to perform professional engineering services involving design plans and permit
requiring approval by governmental agencies, the firm will be required to provide certificates.of compliance to those agencies
with regard to.the performance of certain aspects of the work, which performance will be rendered by others. It will be
necessary, therefore, for the firm to perform full-time observation regarding some items and to make periodic site visits for
other items to determine whether or not the improvements are in "substantial compliance" with the relevant contract
documents.
It shall be your responsibility to notify the firm of the commencement of any work so that the firm may perform the necessary
inspections and observations. The amount of time required for such Inspections and observations and for the completion of
the applicable certifications will be dictated by the performance of the contractor. Moreover, and in addition to the required
site visits, the firm must also preOafe @Rd review the as -built drawings during and at the end of the construction period. AI!-ef
the seMees deGffibed iR this pffaffaph constitute "e)ctFa WOF10, unless etheiwise speeifleally set feFth In the "Scope of
Sewiees". The cest of picaviding these seFyiees is net Ineluded iR the Lump Sum fee, unless specifically indicated.
The firm shall not be responsible for the quality or quantity of the work, the execution thereof, the techniques or sequences of
construction, the safety and security of the project or the maintenance thereof. The firm is not a guarantor or insurer of the
work of others and assumes no duty in connection therewith. in performing the services required of it, the firm will use that
r ;:degree of care and skill ordinarily exercised, under similar circumstances, by reputable members of its profession practicing in
_4 --the same -or similar L2cality._-N.o_other._w..ar.ranty,..express.°.or.-Implied,. Is.ma.de..or-intended-by-the-firm-by.-virtue-of-the-------.—.---.••.-
kundertakings dr of its performance of the service hereunder. Absent bad faith;in the performance of the work hereunder, the
tfirm shall not be liable for any damages resulting from misfeasance in the performance of any work with regard to the project.
j No person other than you shall have the right•to rely on the expertise of the firm or the performance of the matters set forth
herein. The firm reserves the right to record a memorandum hereof in the public records of the County.
CRKNEN•1HOWIPSON & ASSOCINES INC
Mr. Paul Abbott
CTA Proposal No. 2020-H07.064 (Revised)
March 5, 2020
Page 5
The above stated services are the minimum level of services that the firm is obligated to perform. The firm currently provides a
complete range of construction -related services which It will be happy to discuss with you at the time that your project is ready
for construction.
Permit Fees; Application Fees; Outside Consultant Fees
The service fees set forth herein do not include the payment of governmental agency submittal fees, review fees or permit fees,
or any other charges assessed by said agencies. Further, the service fees do not include the cost of services provided by others.
These fees shall be paid for by the Client. Should our firm find it absolutely necessary to advance fees for the Client; said fees
shall be reimbursed along with a service and handling fee upon receipt of the invoice forsame.
Direct Charges
Unless otherwise specified, the above service fees do not include the following direct charges:
1. Blue prints, mylars and xeroxing will be billed at current price schedule per print copy.
2. Postage, Federal Express, photographic services for enlargements, reductions, etc.: At Cost plus 10% handling charge.
Assignment
It should be expressly understood that this proposal is for the use of the executing Client and is not assignable or assumable by
any third party.
LIABILITY
PURSUANT TO F.S. 558.0035, AN INDIVIDUAL EMPLOYEE OR AGENT MAY NOT BE
HELD INDIVIDUALLY LIABLE FOR NEGLIGENCE.
Invoicing and Payment
Work will be invoiced at the end of each month based on a proration of work completed to date, with payment expected upon
receipt of the invoice by the Client. Client shall notify firm within ten (10) days of receipt of invoice should invoice be found to
be unacceptable. Any invoice for which firm is not so notified shall be deemed to be acceptable for purposes of payment by
Client.
If payment is not received within 45 days of the Invoice date, Consultant may terminate this agreement or suspend work under
the agreement without further notice, and a late charge of one and one-half percent (1-1/2%) per month on outstanding
balance shall accrue until delinquent balance is paid. Client agrees to pay all costs of collection, including reasonable Attorney
fees, should such action be required.
Client's hesponsibilitles
1. The Client shall provide full information regarding requirements for the project including a program, which shall set
forth the design objectives, constraints and expendability, special equlpmentand systems and site requirements.
2. Due to the nature of proposed work, the services of soil engineers or other consultants are not deemed necessary. If
Client decides to incorporate such services, they shall he furnished by Client. Such services shall include test borings,
test pits, soil bearing values, percolation tests, air and water pollution tests, ground corrosion and resistivity tests,
including necessary operations for determining subsoil, air and water conditions, with reports and appropriate
professional recommendations,
3. The Client shall furnish structural, mechanical, chemical and other laboratory tests, inspections and reports as
required by law or the Contract Documents.
4. The Client shall furnish a Legal Description of the property and the appropriate Title Information.
i I
S. - TheClient shall execute all permit applications. As "Permittee", or "applicant" or "holder", Owner shall be responsible
t for�tcomplying with the conditions of all permits issued. In particular, Client shall be responsible for the safety of the,
—�- ----- General Public during construction.
CRPVEN-1HOMPSON & ASSOCIATES INC.
Mr. Paul Abbott
CTA Proposal No. 2020-H07.064 (Revised)
March 5, 2020
Page 6
Acceptance
This proposal and fee schedules are based on acceptance within 30 days of the date of preparation. If
not accepted by you within that time -period, we reserve the right to re-evaluate the terms and
conditions contained herein.
If the proposed work and fees contained herein are agreeable with you, please sign the enclosed copy of
this letter and return same to our office. Should you have any questions regarding the above, please do
not hesitate to call.
Sincerely,
CRAVEN THOMPSON & ASSOCIATES, INC.
f
TIM J. HALL, P.E. PAT IC.: � . NEY, P. E.
Senior Supervising Engineer Vice P e;I nt, Engineering
TJ H/tg
ACCEPTANCE OF PROPOSAL: The above fees, terms, conditions, and specifications are satisfactory and
are hereby accepted. You are authorized to do the work as specified. ' Payment will be made as
outlined.
THIS PROPOSAL ACCEPTED BY:
Name & Title
Firm Name
Date
Telephone Number
Facsimile Number
CRKNEN•1HOMPSON & ASSOCIATES INC
AGREEMENT BETWEEN TRE CITY OF SUNNY ISLES BEACH
AND CRAVEN, THOMPSON & ASSOCIATES, INC.
.Y CONTRACT NO. 2019 -7174
THIS CONTRACTUAL AOREFMENT (hereinafter referred to as the "Agreement")
is made in duplicate, this 1 q day of U , 2019, by and between the CI'T'Y OF
SUNNY ISLES BEACH, Florida, (hereinafter referred to as "City"), and CRAVEN,
THOMPSON & ASSOCIATES, INC., a corporation authorized to do business in the State of
Florida (hereinafter referred to as "Consultant") whose Federal I.U. # is 59-0948029.
RECITALS
WHEREAS, the City is in need of Consultant to provide professional consulting
engineering services for Golden Shores Utility Undergrounding and Roadway Improvements
("Services"); and
WHEREAS, the City issued a Request. for Qualification "RFQ" for the services and
Consultant has expressed the ability and desire to provide these Services as more fully described
in Attachment "A", which is attached hereto and incorporated herein by reference; and
WHEREAS, Consultant is qualified, willing and able to provide the desired Services
subject to the terms and conditions contained herein; and
WHEREAS, the City desires to enter into this Agreement with Consultant to provide the
Services in a total amount not to exceed NINE HUNDRED TWENTY-TWO THOUSAND SIX
HUNDRED FIVE DOLLARS ($922,605.00) plus reimbursable expenses in accordance with
Attachment "A".
NOW THEREFORE, in consideration of the promises and the mutual covenants herein
name, the parties agree as follows:
1. RECITALS. The Recitals set forth above are hereby incorporated into this Agreement
and made a part hereof for reference.
2. SERVICES. Consultant shall provide the Services as more ;particularly described in
Attachment "A" attached hereto and made a part hereof.
3. TERM. Subject to the provisions relating to the termination of this Agreement as set
forth in Section 8 hereunder, the term of this Agreement shall begin upon the issuance of a Notice
to Proceed from the City Manager or designee and shall continue for a period of four (4) years
from the date of issuance of the Notice to Proceed. This Agreement may be renewed for one (1)
additional one (l) year term, if necessary and mutually agreed to in writing between the parties,
4. COMPENSATION. As the entire compensation under this Agreement and during the
terms of this Agreement, in whatever capacity rendered, the City shall pay Consultant an amount
not to exceed IMINE HUNDRED TWENTY-TWO THOUSAND SIX HUNDRED FIVE
DOLLAR$ ($922,605.00) plus reimbursable expenses in accordance with Attachment "A", and
under the following conditions:
Craven, Thompson & Associatcs, Inc.
City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
a. Invoice Requir6nents. Consultant shall be required to submit detailed billing
.invoices, with each job detailing the number of hours performed, in order to be
paid by the City. The dates and times the Services must be provided shall be
mutually agreed upon by the City and Consultant. All Services to be performed by
Consultant including the dates and times shall. be directed through, and approved
in advance by, the City Manager. Each invoice shall designate the nature of work
performed and be accompanied by records fully detailing the amounts stated on
the invoice. If any items are quested by the City, the City shall notify the
Consultant of any items questioned. Consultant shall prepare verification data for
the amountclaimed and provide complete cooperation during such investigation
of any areas in the invoice subject to question.
b. Disbursements. There are reimbursable expenses associated with this contract as
more particularly described in Attachment "A". However, no additional
reimbursable expenses are authorized without express written approval in advance
from the City Manager or his designee.
c. Pavrnent Schedule. Invoices received from the Consultant pursuant to this
Agreement will be reviewed by the initiating City Department. The City shall pay
the Consultant for the performance of each task or for partial completion of each
task on a pro rata basis. Requests for payment shall not be made more frequently
than on a monthly basis. if Services have been rendered in eonformity'with the
Agreement, the invoice will be sent to the Finance Department for payment.
Invoices must reference the contract number assigned hereto. Invoices will be
paid in accordance with the State of Florida Prompt Payment Act.
d. Availability of Funds. The City's performance and obligation to pay under this
Agreement is contingentupon an annual appropriation for its purpose by the City
Commission.
e. Final Invoice. In order for both parties herein to close their books and records,
the Consultant will clearly state "final invoice" on the Consultant's final/last
billing to the City. This certifies that all services have been properly performed
and all charges and costs have been. invoiced to the City. Since this accountwill
thereupon be closed, any other additional charges, if not properly included on this
final invoice, are waived by the Consultant.
Consultant shall make no other charges to the City for supplies, labor, taxes, licenses,
permits, overhead or any other expenses or costs unless any such expense or cost is incurred by
Consultant with the prior written approval of the City. if the City disputes any charges on the
invoices, it may make payment of the uncontested amounts and withhold payment on the
contested amounts until they are- resolved by agreement with Consultant.
Consultant shall not pledge the City's credit or make it a guarantor of payment or surety
for any contract, debt, obligation, judgment, lien, or any form of indebtedness. The Consultant
2
Cmvcn, Thompson & Associatcs, Inc.
City of Sunny Isles beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
further warrants. and represents that it has no obligation or indebtedness that would impair its
ability to fulfill the terms of this Agreement.
5. INDEPENDENT CONSULTANT RELATIONSHIP. The Consultant is an
independent Consultant and shall be treated as such for all purposes. Nothing contained in this
Agreement or any action of the parties shall be construed to constitute or to render the Consultant
an employee, partner, agent, shareholder, officer or in any other capacity other than as an
independent Consultant other than those obligations which have been or shall have been
undertaken by the City. Consultant shall be responsible for any and all of its own expenses in
performing its duties as contemplated under this Agreement. The City shall not be responsible
for any expense incurred by the Consultant. The City shall. have no duty to withhold any Federal
income taxes or pay Social Security services and that such obligations shall be that of the
Consultant, other than those set forth in this Agreement. Consultant shall furnish its own
transportation, office and other supplies as it determines necessary in carrying. out its duties under
this Agreement.
6. OWNERSIUP OF DOCUMENTS AND EQUIPMENT. All documents prepared by
the. Consultant pursuant to this Agreement and related Services to this Agreement are intended
and represented for the ownership of the City only. Any other use by Consultant or other parties
shall be approved in writing by the City. If requested, Consultant shall deliver the documents to
the City within fifteen (15) calendar days.
7. INSURANCE. Consultant shall, at its sole cost and expense, during the period of any
work being performed -under this Agreement, procure and maintain the following minimum
insurance coverage to protect the City and Consultant against all loss, claims, damage and
liabilities caused by Consultant, its agents or employees, as indicated below:
❑ Comprehensive General liability insurance, including broad form contractual
liability coverage for all operations, including, but not limited to, contractual,
products, and completed operations, personal injury and property damage liability
with rriinirnum limits of One Million Dollars ($1,000,000) per occurrence.
D Worker's Compensation and employer's liability coverage, as required pursuant
to Florida law.
C� Umbrella insurance shall be required to purchase, maintain, and keep in full force,
effect, and in good standing above the primary liability policies required herein.
The. limit shall not be less than One Million Dollars ($1,000,000.00) per
occurrence and annual aggregate per occurrence during the initial and any renewal
term of this Agreement.
❑ Professional Liability Insurance including Errors and Omissions with minimum
limits of One Million Dollars ($1,000,000.00) per occurrence.
Insurance required of the Consultant shall be primary to, and not contribute with, any insurance
or self-insurance maintained by the City. Such insurance shall not diminish Consultant's
3
Cravat, Thompson & Associates, Inc.
City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
indemnification and obligations hereunder. The insurance policy shall be issued by companies
authorized to do business under the laws of the State of Florida and acceptable to the City with a
minimum A.M. Best -rating of A -Excellent. Before any work under this Agreement is
performed, and at any time upon request, Consultant shall furnish to the City certificates
of insurance evidencing the minimum required coverage and shall be appropriately
endorsed for contractual liability; Ivith, the City named as additional Insured. All. policies
shall contain a waiver of subrogation endorsement. All policies and certificates shall be in forms
and issued by insurance companies acceptable to the City Manager or his designee. All insurance
policies and certificates -of insurance shall provide that the policies may not be canceled or altered
without thirty (30) days prior written notice to the City. The City reserves the right from time to
time to change the insurance coverage and limits of liability required to be maintained by
Consultant hereunder, Consultant shall also require and ensure that each of its sub -Consultants
providing services hereunder (if any) procures and maintains, until the completion of the services,
insurance of the types and to the limits specified herein. ANY EXCEPTIONS TO THE
INSURANCE - REQUIREMENTS IN THIS SECTION MUST BE APPROVED IN
WRITING BY THE CITY.
8. TERMINATION AND REMEDIES FOR BREACH.
A. if, through any cause within reasonable ccntrol, the Consultant shall fail to fulfill
in a timely .manner or otherwise violate any of the covenants, agreements or
stipulations material to this Agreement, the City shall have the right to terminate
the Services then remaining to be performed. Prior to the exercise of its option to
terminate for cause, the City shall notify the Consultant of its violation of the
particular terms of the Agreement and grant. Consultant ten (10) days to cure such
default. If the default remains uncured after ten (10) days the City may terminate
this Agreement, and the City shall receive a refund front the Consultant in an
amount equal to the actual cost of a third party to cure such failure. If Consultant
fails, refuses or is unable to perform any term of this Agreement, City shall pay for
services rendered as of the date of termination.
(i.) In the event of termination, all finished and unfinished documents, data and
other work product prepared by Consultant shall be delivered to the City and
the City shall compensate- the Consultant for all Services satisfactorily
performed prior to the date of termination, as provided in Paragraph 4 herein.
(ii.) Notwithstanding the foregoing, the Consultant. shall not be relieved of liability
to the City for damages sustained by it by virtue of a breac-h of the Agreement
by Consultant and the City may reasonably withhold payment to Consultant
for the purposes of set-off until such time as the exact amount of damages due
the City from the Consultant is determined.
B. Termination for Convenience of Csty. The City may, for its convenience and
without cause terminate the Services then remaining to be performed at any time
by giving Consultant ten (10) days written notice: The terms of Paragraph 8 A(i)
and A(ii) above shall be applicable hereunder.
4
Cravcn, Thompson & Associates, Inc.
City of Sunny Isles Heath 18070 Collins Avenue, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
C. Termination for Insolvency. The City also reserves the right to terminate the
remaining Services to be performed in the event the Consultant is placed either in
voluntary or involuntary bankruptcy or makes any assignment for the benefit of
creditors.
9. GOVERNING LAW AND ATTORNEYS FEES. It is agreed that this Agreement
shall be governed by, construed and enforcers in accordance with the laws of the State of Florida.
Venue for any legal proceeding shall be in Miami Dade County, Florida. In the event it becomes
necessary for the City to file a lawsuit to enforce any term or provision under this Agreement and
the City is the prevailing party then the City shall be entitled to its costs and attorney's fees at the
pretrial, trial and appellate levels.
10. CONFIDENTIAL INFORMATION. The Consultant shall not, either during the term
of this Agreement of any time for a period of ten (10) years subsequent to that date upon which
the Consultant shall leave the employment of the City for any reason whatsoever, disclose to any
person or entity, other than in the discharge of the duties of the Consultant under this Agreement,
any information which the City designates in writing as "confidential," As a violation by the
Consultant of the provisions of this Section could cause irreparable injury to the City and there is
no adequate remedy at law for such violation, the City shall have the right, in addition to any other
remedies available to it at law or in equity, to enjoin the Consultant from violating such
provisions.
11. NOTICES. All notices and other communications required or permitted to be given
under this Agreement by either party to the other shall be in writing and shall be sent (except as
otherwise provided herein) (i) by certified or registered mail, first class postage prepaid, return
receipt requested, (ii) by guaranteed overnight delivery by a nationally recognized courier service,
or (iii) by facsimile with confirmation receipt (with a copy simultaneously sent by certified or
registered mail, first class postage prepaid, return receipt requested or by overnight delivery by
traditionally recognized courier service), addressed to such party as follows:
If to the City:
Christopher .i.. Russo
With a copy to:
City Manager
Ed Dion
City of Sunny Isles Beach
City Attorney
18070 Collins Avenue, 411 Floor
City of Sunny Isles Beach
Sunny Isles Beach, Florida 33160
18070 Collins Avenue, 4b Floor
Tel: (305)192-1776
Sunny Isles Beach, Florida 33160
Tel: (305) 792-1766
if to the
Patrick Gibney, P.E.
Consultant:
Vice President of Engineering
3563 NW 53`' Street
Fort Lauderdale, FL 33309
1? ibne craventhom son.com
12. AUDIT. The Consultant shall make available to the City or its representative all required
financial records associated with the Agreement for a period of three (3) years.
5
Cravcn, Thompson & Associates, Inc.
City of Sunny Isles Beach 15070 Collins Avenue, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax.
13.. PUBLIC RECORDS. The Consultant shall be required to comply with the following
requirements under Florida's Public Records Law:
(i) Consultant shall keep and maintain public records required by the City to perform the -
service.
(ii.) Upon request from the City, Consultant shall provide the City with a copy of the
requested records or allow the records to be inspected or copied within a reasonable time at a cost
that does not exceed the cost provided by Chapter 119, Florida Statutes, or as otherwise provided
bylaw.
(iii.) Consultant shall ensure that public records that are exempt or confidential and
exempt from public records disclosure requirements are not disclosed except as authorized by law
for the duration of the contract terra and following completion of the contract if the Consultant
does not transfer the records to the City.
(iv.) Consultant shall, upon completion of the contract, transfer, at no .cost, to the City all
public records in possession of the Considtant. or keep and maintain public records required by
the City to perform the service. If the Consultant transfers all public records to the City upon
completion of the contract, the- Consultant shall destroy any duplicate public records that are
exempt or confidential and exempt from public records disclosure requirements. If the Consultant
keeps and maintains public records upon completion of the contract, the Consultant shall meet all
applicable requirements for retaining public records. All records stored electronically must be
provided by. Consultant to the City, upon request from the City, in a format that is compatible
with the information technology systems of the City.
IF THE CONSULTANT HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 1195 FLORIDA STATUTES, TO THE
CONSULTANT'S DUTY TO PROVIDE PUBLIC RECORDS RELATING
TO THIS CONTRACT, CONTACT THE CITY'S CUSTODIAN OF PUBLIC
RECORDS AT (305) 792-1703, CityClerk@sibfl,net, 18070 Collins Avenue,
4' Floor, Sunny Isles Beach, Florida 331
14. PROHIBITION AGAINST CONTRACTING WITH SCRUTINIZED
COMPANIES. Pursuant to Florida Statutes Section 217..4725, contracting with any entity that
is listed on the Scrutinized Companies that Boycott Israel List or that is engaged in the boycott of
Israel is prohibited. Consultants must certify that the company is not participating in a boycott of
Israel. Any contract for goods or services of One Million Dollars ($1,000,000) or more shall be
terminated at the City's option if it is discovered that the entity submitted false documents of
certification, is listed on the Scrutinized Companies with Activities in Sudan List, the Scrutinized
Companies with Activities in the Iran Petroleum Energy Sector List, or has been engaged in
business operations in Cuba or Syria after July 1, 2018.
Any contract entered into or renewed after July 1, 2018 shall be terminated at the City's option if
the company is listed on the Scrutinized Companies that Boycott Israel List or engaged in the
boycott of Israel. Consultants must submit the certification that is attached to this agreement as
Attachment "B". Submitting a. false certification shall be deemed a material breach of contract.
b
Craven, Thompson & Associates, Inc.
City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
The City shall provide notice, in writing, to the Consultant of the City's determination concerning
the false certification. The Consultant shall have ninety (90) days following receipt of the notice
to respond in writing and demonstrate that the determination was in error. If the Consultant does
not demonstrate that the City's determination of false certification was made in error, then the
City shall. have the right to terminate the contract and seek civil remedies pursuant to Florida
Statute Section 215.4725.
15. NON-DISCRIMINATION. The Consultant .agrees to comply with all local and state
civil rights ordinances and with Title VI of the Civil Rights Act of 1984 as amended, Title VIII
of the Civil Rights Act of 1968 as amended, Title 1 of the Housing and Community Development
Act of 1974 as amended, Section 504 of the Rehabilitation Act of 1973, the Americans with
Disab.ilikies Act of 1990, the Age Discrimination. Act of 1975, Executive Order 11063, and with
Executive Order 11248 as amended by Executive Orders 11375 and 12086.
The Consultant will not discriminate against any employee or applicant for employment because
of race, color, creed, religion, ancestry, national origin, sex, disability or other handicap, age,
marital/familial status, or status with regard to public assistance. The Consultant will take
affirmative action to insure that all employment practices are free from such discrimination. Such
employment practices include. but are not limited to the following. hiring, upgrading, demotion,
transfer, recruitment or recruitment advertising, layoff, termination, rates of pay or other forms of
compensation, and selection for training, including apprenticeship. The Consultant agrees to post
in conspicuous places, available to employees and applicants for employment, notices to be
provided by the City setting forth the provisions of this non-discrimination clause. The
Consultant agrees to comply with any Federal regulations issued pursuant to compliance with
Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 708), which prohibits discrimination
against the handicapped in any Federally assisted program.
16. CONFLICT Of INT -ER -CST. The Consultant agrees to adhere to and be governed by
the Miami -Dade County Conflict of Interest Ordinance Section 2-11.1, as amended; and by
Chapter 33 of the City of Sunny Isles Beach Code of Ordinances, which are- incorporated by
reference herein as if fully set forth herein, in connection with the Agreement conditions
hereunder.
The Consultant covenants that it presently has no interest and shall not acquire any interest,
directly or indirectly which should conflict in any manner or degree with the performance of the
Services. The Consultant further covenants that in the performance of this Agreement, no person
having any such interest shall knowingly be employed by the Consultant. The Consultant
guarantees that he/she has not offered or given to any member of, delegate to the Congress of the
United States, any or part of this contract or to any benefit arising therefrom.
17. INDEMNIFICATION AND WAIVER OF LIABILM. The. Consultant agrees, to
the fullest extent permitted by law, to defend, indemnify and hold harmless the City, its agents,
representatives, officers, directors, officials and employees from and against all claims, damages,
losses and expenses (including but not limited to attorney's fees, arbitration costs, and costs of
appellate proceedings) relating to, arising out of or resulting from the Consultant's negligent acts,
errors, mistakes or omissions relating to professional services in the performance of this
.7
Craven, Thompson & Associatcs, Inc.
City of Sun nyIsles Bea ch 18070 Collins Avenue, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
Agreement. The Consultant's duty to defend, hold harmless and indemnify the City, its agents,
representatives, officers, directors, officials and employees shall arise in connection with any
claim; damage, loss or expense that is attributable to bodily injury; sickness; disease; death; or
injury to impairment, or destruction of tangible property including loss of use resulting therefrom,
caused by any negligent acts, errors, mistakes or omissions related to professional services in the
performance of this Agreement including any person for whose acts, errors, mistakes or omissions
the Consultant may be legally liable. The parties agree that One Hundred Dollars ($100.00)
represents specific consideration to the Consultant for the indemnification set forth in this
Agreement.
18, MISCELLANEOUS,
A. In the event any provision of this Agreement is found to be void and unenforceable
by a court of competent jurisdiction, the remaining provisions of this Agreement shall
nevertheless be binding upon the parties with the same effect as though the void or unenforceable
provisions had been severed and deleted.
B.. This Agreement may be executed in multiple_ identical counterparts, each of which
shall be deemed an original for all purposes.
C. No waiver of any provision of this Agreement shall be valid or enforceable unless
such waiver is in writing and signed by the party granting such waiver.
D. Each individual executing this Agreement on behalf of a party hereto hereby
represents and warrants that he or she is, on the date he or she signs this Agreement, duly
authorized by all necessary and appropriate action to execute this Agreement on behalf of such
party and does so with full legal authority to bind their respective party. to this Agreement..
E. This Agreement contains the entire agreement of the parties, and may be amended,
waived, changed, modified, extended or rescinded only by in writing signed by the party against
whom any such amendment, waiver, change, modification, extension and/or rescission is sought.
F. Contractor shall comply with all laws, regulations and ordinances of any federal,
state, or local governmental authority having jurisdiction with respect to this Agreement
("Applicable Laws") and shall obtain and maintain any and all material permits, licenses,
approvals and consents necessary for the lawful conduct of the activities contemplated under this
Agreement.
G. If there is a conflict or inconsistency between any term, statement, requirement, or
provision of any exhibit attached hereto, any document or events referred to herein, or any
document incorporated into this Agreement, the term, statement, requirement, or provision
contained in this Agreement shall prevail and be given superior effect and priority over any
conflicting or inconsistent term, statement, requirement or provision contained in any other
document or attachment, including but -not limited to Attachments "A" and `B".
8
Cravcn, Thompson & Associatcs, Inc.
C q plea Beath 18070 Colllus Avenue, Sunny tales Beach, Florida 33 t60
(305) 947 UPtom(W 03
IN WITNESS WHEREOF, tho parties hereto have execaml ft, Agreement in triplicato
on the day and year first written above.
WITNESS:
Si
Printliame
ATI
BY:
44,411
.B'-:
Aepartmen Head
cmc%T ►omymn & Asdodwtcs, lua
CRAVEN THOMPSON &
ASSOCIATES, INC.,
BY:
Pealek Gt . e3', P,E., Pr$st4m of
En&ee .69
CITY OF
BY:
Mayor
i 3T;01:
APPROVED AS TO FORM
AND LEGAL SUMO CIENCY
ny:
Ed Dion, City Attorney
City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
Attachment "A"
l0
Craven, Thompson & Associates, Inc.
CRKNEN 1WOMPSON
July 18, 2019
City of Sunny Isles Beach
Attn: Ms. Genesis Cuevas
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
RE: AGREEMENT FOR PROFESSIONAL SERVICES
GOLDEN SHORES, UTILITY UNDERGROUNDING PROJECT
SUNNY ISLES BEACH, FLORIDA
CTA PROPOSAL NO.2018-UO3.383 (REVISED)
Dear Ms. Cuevas:
The firm -of Craven Thompson & Associates, Inc. (CTA) is pleased to provide you
with the following proposal for professional Civil Engineering, Survey, and
Construction Phase services for the undergrounding of utilities within the
Golden Shores Neighborhood.
This project involves survey, project coordination, construction documents, and
construction observation services for undergrounding of overhead utility
services for approximately 225 homes (refer to Exhibit 'A').
& ASSOCIATES INC A typical approach towards undergrounding of utilities can be broken into three
Engineers phases, 1) Assessment, 2) Design and Permitting, and 3) Bidding/Construction.
Planners The CITY anticipates funding to be established through their CiP; therefore,
Surveyors
Landscape Architects funding mechanisms, such as special assessment, are not addressed within this
proposal. For the purpose of clarification, a summary of the undergrounding
process is described as follows:
Phase 1- Assessment:
The purpose of Phase 1 is to establish the parameters .for the project including
preliminary schedule, critical timelines, existing conditions, coordination with
utilities, facilitate FP&L design process, and identifying issues with potential
impact to the project.
With the information collected with this first phase, a base -file is created
depicting existing conditions for use in proposed design. Information in the
form of atlases, right-of-way maps, survey, plat, and as-builts is collected and
analyzed for sufficiency. If necessary, additional information is obtained
through more intense means.
3563 N.W. 53rd Street
Fort Lauderdale, FL 33309-6311
(954)739-6400
Fax (954) 739-6409
Ms. Genesis Cuevas
CTA Proposal No. 2018-UO3.383 (Revised)
July 18, 2019
Paee 2
Phase 2 — Design and Permitting:
In Phase 2 proposed plans are produced. The information collected in Phase 1 will be verified and used
for the proposed design. FP&L and other utility providers will prepare designs for their individual
systems. The CTA will coordinate the individual designs into a cohesive set of plans with detailed
installation requirements. In addition to plans, this phase includes coordination with various permitting
agencies.
At the conclusion of this phase, all design issues and requirements should be identified, construction
documents, coordinating and addressing utility concerns are prepared, easement requirements are
acknowledged for procurement, and approvals from appropriate permit agencies obtained. In addition,
the project has been circulated among stakeholders and an estimated cost of improvements provided.
Phase 3 — Bidding & Construction:
Phase 3 involves Construction Phase services. It includes preparation of bid documents, facilitating and
making recommendation for award, CEI services, close-out and certifications. Periodic inspections are
expected and will be supported with project management to avoid problems with transfer and delivery.
After construction of underground infrastructure is complete, the transfer of overhead utilities to the
underground infrastructure and switchover of individual services will commence. These services are
not included in this proposal as they have yet to be defined.
Our scope of services is as follows:
SCOPE OF SERVICES
I. Phase 1- Proiect Assessment
1.1.a. Boundary & Topographic Survey of Pipeline Route (CTA Task No. 110S0)
Prepare a boundary & topographic survey of portions of the following multiple
roadways and swales within the Golden Shores Neighborhood in the City of Sunny Isles
Beach, Florida. The project limits are delineated on the attached Exhibit 'A'. The survey
will include locations within the full right-of-way of the roads listed below and all
aboveground improvements. The total project length, including all streets listed covers
approximately 14,000 lineal feet.
1.
North Bay Road
2.
Atlantic Blvd.
3.
185th Street
4.
186th Street
5.
187th Street
6.
188th Street
7.
189th Street
8.
189th Terrace
9.
190th Street
10.
1911t Street
11.
191" Terrace
CRAVEN 1NOMPSON & ASSOCIMES INC
Ms. Genesis Cuevas
CTA Proposal No. 2018-UO3.383 (Revised)
July 18, 2019
Page 3
The survey will meet all the current surveying requirements of the Board of Professional
Surveyors and Mappers of the State of Florida, as defined in Chapter 51-17, Florida
Administrative Code and will includethe following:
■ The location of all aboveground visible improvements, including pavement, slabs,
fences, signs, mailboxes, streetlights, overhead poles/wires and utility features,
within the limits of this survey, as defined above.
• Trees within the right-of-way, 3 inches in diameter or larger at breast height will be
located and identified with their common name, if known.
■ Rims, inverts, and pipe sizes and material will be measured on any drainage and
sanitary structures found along the route, if accessible and physically unobstructed.
Otherwise, they will be noted on the drawing.
■ Cross-section elevations will be taken at 50 -foot intervals along all roadways, and
cover from right-of-way to right-of-way including swales.
• A survey baseline will be established along each roadway with survey control points
set at 200 -foot intervals with x -y -z coordinate values on them.
■ All elevations will be relative to North American Vertical Datum of 1988 (NAVD88)
and based on National Geodetic Survey (NGS), Florida Department of
Transportation (FDOT), or South Florida Water Management benchmarks.
■ Benchmarks will be provided on survey control, set on, or immediately adjacent to
the project, and shown on the survey for future construction.
■ The preparation of the survey drawing will be in AutoCAD Civil 3D, version 2017 or
higher, drawing file format, and provided along with a hard copy, signed and
sealed,
Approximate time of completion: three four (3-4) months, after receipt of Notice to
Proceed (weather permitting).
1.1.b. Topographic Survey of FPL Equipment Areas 15 sites (20'-30') (CTA Task No. 12160)
The survey will meet all the current surveying requirements of the Board of Professional
Surveyors and Mappers of the State of Florida, as defined in Chapter 5J-17, Florida
Administrative Code and will include the following:
■ The surveys will include the location of all aboveground visible improvements,
including pavement, slabs, fences, signs, mailboxes, overhead wires and utility
features, within the limits of each site, as defined above.
■ Trees within the site, 3 inches in diameter onlarger at breast height will be located
and identified with their common name, if known.
■ All elevations will be relative to North American Vertical Datum of 1988 (NAVD88)
and based on National Geodetic Survey (NGS), Florida Department of
Transportation (FDOT), or South Florida Water Management benchmarks.
Approximate time of completion: five - six (5-6) weeks, after Task I.I.a is completed
(weather permitting).
CRAVEN 1NOMPSON & ASSOCIMES INC
Ms. Genesis Cuevas
CTA Proposal No. 2018-UO3.383 (Revised)
July 18, 2019
Paee 4
1.2 Project Definition
Based upon kickoff meeting with the CITY, CTA shall compile budgetary cost estimates
for the complete project. With input from the utilities, CTA will prepare a preliminary
schedule of the project to identify project milestones. CITY understands that at this
stage, the project is extremely conceptual with minimal input from FP&L or other
Utilities. Budget estimates are based upon general assumptions validated where
possible by FP&L and Utility providers. Estimates will identify general assumptions and
qualifications.
1.3 Meetings / Coordination with FP&L and Utilities
FPL - CTA to introduce project to FP&L and identify project as defined by CITY. Through
meetings and correspondence, CTA will determine project details, including existing and
proposed utility locations, service connections, easements, service requirements,
timelines, phasing, limitations, tariff, responsibilities (FP&L, CITY, and CTA), preliminary
costs, and other information needed to move the project forward as well as
coordination with other utilities.
Other Utilities — In conjunction with FP&L, CTA shall solicit other utilities to introduce
the project and identify details including existing and proposed utility locations, service
connections, easements, service requirements, timelines, phasing, limitations, permit
procedures, preliminary costs, pole/line agreements, relocation, design criteria and
other information needed to move the project forward and coordination with other
utilities. Other utilities include phone, cable, water, gas, sanitary and storm sewers.
City — In providing the above services, CTA shall attend periodic meetings with CITY to
provide review and update of findings. The frequency of meetings will be as
determined by CITY and predicated by progress and issues that arise. Services for this
task to be billed on an hourly basis with a Not -to -Exceed cost. Additional fees will only
be paid with prior authorization and approval from the CITY. For the purpose of this
proposal, CTA estimate of effort assumes an average of 4 hours per week over a period
of ten (10) weeks to be spent on meetings and coordination with CITY.
1.4 Existing Conditions Plan
In addition to soliciting information from utilities identified within the project limits,
CTA shall research existing atlases, right-of-way maps, survey, plat, and as-builts to
assess completeness. Once compiled, information will be analyzed to determine if
sufficient to create a base file for design within the corridor. The purpose of this task is
to gather information necessary to create an electronic base -file depicting existing
conditions to be used for design. The intent of this task is to locate existing features
with a reasonable degree of accuracy so that proposed improvements can be designed
CRAVEN IROMPSON & ASSOCIATES INC
Ms. Genesis Cuevas
CTA Proposal No. 2018-UO3.383 (Revised)
July 18, 2019
Page 5
to avoid conflict. Using test -hole information, in combination with plans, as-builts, and
mark-ups from the individual utility providers, CTA shall input horizontal and vertical
information into base -file for use in design plans. Once complete (existing information
input) the base -file will be re -circulated to utility providers to ensure existing utilities
are properly represented.
1.5 Existing Meter Locations
Services are currently provided from rear yards. With undergrounding, service will be
provided from the right-of-way. With undergrounding, new services will need to be
routed from the right-of-way to the existing meters. In order to coordinate routing of
services relative to proposed transformers, the existing point of service must be
identified for each individual home. Working with survey in conjunction with
information solicited from homeowners by City via mailer, CTA shall identify existing
service locations and use such information to coordinate design. Although on private
property, service connections are considered to be included with this project.
1.6 Utility Test Holes
To ensure the accuracy of existing conditions, specific utilities will be physically located
and identified with exact vertical and horizontal location designated. Test -hole
locations shall correlate with critical crossings as determined by CTA. Because the
nature of determining locations is dependent upon proposed design, the number of
test -holes required is unknown. For purposes of establishing a unit price per test -hole,
CTA assumes up to 30 test -holes may be required.
II. Phase 2 — Design and Permitting
2.1 Identify Related Projects:
To properly coordinate with ongoing projects either within the neighborhood or in close
proximity, using information provided by CITY, CTA shall incorporate proposed
improvements into the design plans. Example of other projects include the storm water
and pump station upgrades and previous phases of undergrounding improvements
adjacent to the neighborhood along Atlantic Boulevard. In addition, plans will i6clude
milling and resurfacing of all roadways upon completion of undergrounding and
interconnecting pedestrian walkways at 185th, 186th, and 189th Streets.
2.2 Prepare Preliminary Plans:
Utilizing completed base -file and design requirements collected from the various
utilities, CTA shall prepare preliminary plans to be disseminated to for coordination and
discussion. Using the information provided in Task 1.3, individual requirements of each
utility will be identified and incorporated into the preliminary design. CTA shall
coordinate underground conduit needs, locations, structure sizes, and aboveground
CRAVEN 1ROMPSON & ASSOCIATES INC
Ms. Genesis Cuevas
CTA Proposal No. 2018-UO3.383 (Revised)
July 18, 2019
Page 6
equipment to the extent possible. In addition, CTA shall identify proposed easements
required to accommodate additional above -grade improvements. CTA assumes most
underground features to be located within the right-of-way with the occasional
exception for larger equipment and service connections.
2.3 Prepare Design Development Plans
Based upon input on Preliminary plans from FP&L and utility providers, CTA shall
incorporate individual design improvements into the Underground Plan. Once updated
CTA will redistribute to all utilities for confirmation and further coordination.
2.4 Prepare Easement Descriptions
Most of the proposed equipment is assumed to be placed within the public right-of-
way. However, there will be occasion for some equipment to be placed on private
and/or public property therefore requiring an easement dedication. Based upon
information coordinated with the' utility requesting the easement, CTA shall provide
specific purpose survey and sketch and legal description of the easement. Pursuit of
easement dedication and/or processing/recording of the easement is by the City.
Although the exact number of easements cannot be determined without plans, based
upon preliminary information from FPL, it is anticipated that fifteen (15) easements will
be required. Preparation of individual sketches with legal descriptions of each FPL
Equipment Site that are ready for recording purposes in the Public records of Miami
Dade County.
Approximate time of completion: two -three (2-3) weeks after Task 1.1.b is completed.
2.5 Site Lighting Plan
With removal of the overhead lines, existing power -poles and attached lighting will be
removed. It is the City's intent to replace the existing lighting with decorative poles
more evenly distributed throughout the neighborhood. With assistance from Hillers
Electrical Engineering (HEE), a lighting plan shall be prepared. Plan will be based upon
fixture and criteria established by City. Service to lighting will be established with FPL
and coordinated through the undergrounding plans.
2.6 Prepare Construction Documents
Based upon input from Design Development plans from FP&L and utility providers, CTA
shall refine the Underground Plan into Construction Documents (CD's). Plans shall
incorporate sufficient detail for construction of proposed improvements and be used as
basis for bids and permits. With permit approvals, plans will progress to 100% CD's.
CRRIEN. IROMPSON & ASSOCIMES INC
Ms. Genesis Cuevas
CTA Proposal No. 2018-UO3.383 (Revised)
July 18, 2019
Pase 7
2.7 Process Permits
Because the proposed work is assumed to take place entirely within CITY right-of-way
and because no modifications to the existing storm system and/or utilities are
anticipated, permitting services are not believed to be necessary and are therefore are
excluded from this proposal.
2.8 Meetings and Coordination:
Because of the complexity of this project with its multiple variables and tasks,
complicated by long lead times and constraints on delivery, a schedule of sufficient
detail is necessary to ensure success. CTA shall identify components of the project, and
show dependency upon one another to identify critical milestones and prepare a work
plan for meeting schedule demands. CTA shall utilize the schedule as a means to
monitor progress. In addition, CTA shall create and track a list of outstanding Action
Items and provide periodic reports to CITY with regard to project status and progression
of tasks.
2.9 Landscape Field Review and Restoration:
Based on proposed plans, CTA shall provide a field investigation to determine impacts
to existing landscape improvements within the right-of-way. CTA shall provide a
generic recommendation/specification for landscape protection, relocation, and
replacement in addition to plans and/or details where more specific direction is
required. Because the extent of these services cannot be defined without plans, CTA's
services are based on an estimated budget and billed on a time and material basis.
III. Phase 3 — Bidding & Construction
3.1 Prepare Bid Package:
In order to advertise the project, a bid package must be compiled for procurement
including plans, specifications, notice, and instruction to bidders. CTA shall provide
specifications specific to construction of improvements. CITY will be responsible for
providing General Conditions, bid notice, and instructions to bidders. Bid tabulations
and quantities will be provided by CTA based upon approved plans.
3.2 Bid Solicitation:
Procurement of bids, advertising, replication and dissemination of bid documents will
be by CITY. CTA shall assist in the bidding process by addressing questions from
bidders, attending pre-bid meetings, assessing' bids and qualification of bidders.
Decision for award will be solely by CITY.
CRAVEN 1HOMPSON & ASSOCIMES INC
Ms. Genesis Cuevas
CTA Proposal No. 2018-UO3.383 (Revised)
July 18, 2019
3.3 Periodic Construction Administration
Upon selection of a contractor, CTA shall provide construction phase services including
a pre -construction meeting, shop drawing review, response to RFI's and field changes,
input on contractor change order requests, and review of pay requisitions for quantities
and materials in-place. In addition, CTA shall review as-builts, field tests, and densities
(provided by contractor) for completeness and use in close-out and certification. CTA's
services are based on an estimated budget assuming a construction period of eighteen
(18) months, with approximately eighty (80) hours allocated to document review,
construction administration, and close-out.
3.4 Periodic Construction Observation
CTA shall provide periodic inspection services to confirm construction in compliance
with approved plans. In addition, CTA shall identify work substantially complete. CTA
shall observe testing and review reports from testing agencies as well as review as-
builts provided by the Contractor. In addition, CTA shall monitor the Contractor's
progress through weekly reports. Proper notice and testing procedures is the
responsibility of others. CTA's services are based on an estimated budget assuming a
construction period of eighteen (18) months, approximately twelve (12) months at
twenty (20) hours per week and six'(6) months at ten (10) hours per week for inspection
with an additional forty (40) hours allocated to construction coordination and meetings.
Weekly efforts and estimated timeframes will be adjusted as necessary to
accommodate project needs as determined by the City.
NOTE. Periodic Construction services do not include conversion of over -head services to
underground. Because these services require a better understanding of commitments
from the individual utility providers, they are not included with this proposal.
3.5 Additional Services
Due to the nature of the project and the potential for unknows, there is a potential that
additional design services may be required which cannot be identified at this time. To
address this situation, additional fees shall be available for billing on a T&M basis
provided that CTA obtain written authorization and approval from the City prior to
performance of such services.
CRAVEN 1ROMPSON & ASSOCIMS INC
Ms, Genesis Cuevas
CTA Proposal No. 2018-UO3.383 (Revised)
July 18,. 2019
PAYMENT SCHEDULE
TASK
DESCRIPTION
PAYMENT TYPE
PAYMENT AMOUNT
Subtask 1.1.a,
Boundary and Topographic Survey
Lump Sum
$78,000
Subtask 1.1.b.
Survey of FPL Equipment areas
Lump Sum
$21,000
Subtask 1.2
Project Definition
Lump Sum
$ 5,130
Subtask 1.3
FPL/Utilities Mtg.'s & Coord.
NTE
$ 22,550
Subtask 1.4
Existing Conditions Plan
Lump Sum
$ 40,400
Subtask 1.5
Existing Meter Locations
NTE
$ 17,060
Subtask 1.6
Utility Test -holes
NTE
$ 19,610
Phase 1 subtotal =
$203,750
Subtask 2.1
Identify Related Projects
Lump Sum
$21,200
Subtask 2.2
Prepare Preliminary Plans
Lump Sum
$62,400
Subtask 2.3
Prepare Design Development Plans
Lump Sum
$62,400
Subtask 2.4
Prepare Easement Descriptions
Lump Sum
$9,750
Subtask 2,5
Site Lighting Plan
Lump Sum
$80,000
Subtask 2.6
Prepare Construction Documents
Lump Sum
$57,800
Subtask 2.7
Process Permits
N.A.
N.A.
Subtask 2.8
Meetings and Coordination
NTE
$43,500
Subtask 2.9
Landscape Field Review
T&M
$15,000
Phase 2 subtotal =
$352,050
Subtask 3.1
Prepare Bid Package
Lump Sum
$16,720
Subtask 3.2
Bid Solicitation
Lump Sum
$7,880
Subtask 3.3
Construction Administration
NTE
$46,100
Subtask 3,4
Construction Observation
NTE
$246,105
Subtask 3.5
Additional Services
NTE
$50,000
Phase 3 subtotal =
$366,805
CWNEN 1HOMPSON & ASSOCIATES INC
Ms. Genesis Cuevas
CTA Proposal No. 2018-UO3.383 (Revised)
July 18, 2019
?age 10 ,, .. rj
COMPENSATION
A. Fees:
We estimate our fees for Section 3.0 Scope of Engineering Services to be:
• Total Lump Sum Fees (1.1.a, 1.1.b, 1.2, 1.4, 2.1, 2.2, 2.3, 2.5, 2.5, 3.1 & 3.2) .............$462,680.00
• Total Time and Materials Fees (1.3, 1.5, 1.6, 2.8, 2.9, 3.3, 3.4 & 3.5) ..........................$459,925.00
• Total Maximum Contract.........................................................$922,605.00
Reimbursable Expenses
Reimbursable expenses shall include printing, mylars, copying, postage, photographic services, long
distance phone calls, Federal Express and courier services. The estimated budget for reimbursables is
$3,000.00.
INFORMATION PROVIDED BY OTHERS: INFORMATION PROVIDE BY CITY:
Any available Atlas and/or as -built information for existing infrastructure.
• Plans for other proposed improvement projects in CAD format.
• Property lines in electronic format.
• Permit fees, if applicable, are to be paid by City.
• Information regarding existing easements (other than platted easements).
• FP&L final design plans are to be incorporated into bid package. Although responsible for
coordinating with FP&L, CTA has no control over delivery by FP&L. CTA depends upon CITY to
facilitate delivery and cooperation from FP&L.
• Applicable design fees to FP&L and/or Utilities are to be paid by City.
• General Conditions and generic bid package to be provided by CITY for modification by CTA to
reflect specific project requirements.
• Door hangers or other solicitation of individual homeowners to be provided by CITY.
Scope of Services
The scope of services is limited by the specific terms of this proposal. Except as stated specifically herein, no other service will
be provided except as "extra work", subject to the fees hereinafter set forth.
In reviewing this proposal for professional services, it should be understood that the above proposal items and their
corresponding fees do not necessarily represent the full scope of services required for the project. Rather, it represents our
best effort to set forth those services which we believe to be those requested by you, the Client, and/or those we can
determine to be needed to.accomplish a particular objective. However, we recognize and we ask that the Client recognize that
as a project progresses the scope of service as originally defined may change in content to include work not initially identified.
Several factors will cause this to happen:
1. Additional requirements identified by the Client.
2. New laws or governmental agency requirements.
As these influences occur and are identified, we will advise you of same and seek your direction as to how you wish to proceed.
Work required as a result of the above will be "extra work" outside of the original scope of services. Upon your direction, we
will perform the work under the 'Hourly Fee Schedule" section of this proposal or we can provide you with a separate proposal
should the scope so indicate.
CRPWEN 1HOMPSON & ASSOCIATES INC,
Ms. Genesis Cuevas
CTA Proposal No. 2018-UO3.383 (Revised)
July 18, 2019
t age' 11
Hourly Fee Schedule
Civil Engineering Services
PrincipalEngineer..............................................................................................................................................$200/Hour
Senior Supervising Engineer .................. ... ... .......... .............. ....... .........................................................................
$185/Hour
SeniorEngineer..................................................................................................................................................
$135/Hour
ProjectEngineer.................................................................................................................................................
$115/Hour
Engineering Senior CADD Technician...................................................................................................................
$95/Hour
Land Surveying & Mappin� Services
PrincipalSurveyor..............................................................................................................................................
$165/Hour
ProfessionalLand Surveyor................................................................................................................................
$125/Hour
ProjectSurveyor................................................................................................................................................
$115/Hour
SurveyCADD / GIS Tech.......................................................................................................................................
$85/Hour
Survey Field Crew (1 -Man Crew).........................................................................................................................•
$92/Hour
SurveyField Crew (2 -Man Crew)........................................................................................................................
$130/Hour
Survey Field Crew (3 -Man Crew)........................................................................................................................
$160/Hour
Survey Crew with Laser Scan (3 -Man Crew)......................................................................................................
$260/Hour
Landscape Architecture and Planning Services
Principal Landscape Architect / Principal Planner..............................................................................................
$165/Hour
SeniorSupervising Landscape Architect.............................................................................................................
$150/Hour
SeniorLandscape Architect................................................................................................................................
$135/Hour
LandscapeArchitect...........................................................................................................................................
$125/Hour
ProjectLandscape Designer...............................................................................................................................
$115/Hour
ProjectPlanner..................................................................................................................................................$115/Hour
Construction Administration Services
Director of Construction Management.............................................................................................................
$145/Hour
ConstructionManager ........... :...........................................................................................................................
$130/Hour
SeniofField Representative.................................................................................................................................
$95/Hour
FieldRepresentative............................................................................................................................................
$85/Hour
Miscellaneous
Clerical.................................................................................................................................................................
$75/Hour
Hourly Charaes
Hourly work will be billed at our current prevailing rates; however, upon written notice and mutual agreement between the City
and Craven Thompson & Associates, these are subject to change due to increasing labor and material costs. Hourly work
performed outside of normal business hours will be billed at one and a half times the current rates for overtime. The firm's
normal business hours are from 8:00 a.m. to 5:00 p.m., Monday through Friday.
Lump Sum Fees
The Lump Sum Fees set forth above are applicable.for the period of four years as identified in RFQ No. 18-08-01 from the date
of this proposal. If the work on any item to which a lump sum fee shall apply is not commenced within said period, the firm
reserves7the right to terminate this Agreement as it relates to,said item. If the work is initiated but not concluded within said
period, regardless of the reason therefore, the balance of the fee due may be increased at the rate of one percent (1%) per
month for. each month the work continues until the work is complete or as mutually agreed to by the City and Craven
Thompson & Associates.
Cost Estimates
In that our firm does not have control over the cost of labor and materials, or over competitive bidding and marketing
conditions, the estimates of construction costs provided by our firm will be made on the basis of our experience and
qualifications, but our firm does not guarantee the accuracy of the estimates of probable cost as compared to the contractor's
bids. The firm recommends that you consult with the other professionals which you have employed in connection with the
project.
CRAVEN.1HOAOIPSON & ASSOCIMES INC
Ms. Genesis Cuevas
CTA Proposal No. 2018-UO3.383 (Revised)
July 18, 2019
Pal e -12-•' • , ... ,
Ownership of Documents
All documents including, but not limited to, drawings and specifications prepared in connection with the project constitute the
work product of the firm and a portion of the instruments of service with respect to the project. Such documents and/or
specifications constitute a portion of the integral services provided by the firm and, as such, are not intended or represented to
be suitable for reuse by you or others or for extensions of the project or in connection with any other project. The firm
specifically disclaims any responsibility and/or liability for or in connection with the reuse of such documents and/or
specifications or any use thereof beyond the scope of the Project as set forth herein. By your execution of this proposal, you
agree to indemnify and hold the firm harmless from all claims, damages, losses and expenses including, but not limited to,
attorney's fees arising out of or resulting from the reuse or extended use of such documents or specifications.
Permits and Approvals
The permits and agency approvals mentioned above are those known to us to be required for projects of this kind, and we will
apply for them as indicated. However, our experience has shown us that agencies and regulatory authorities do not always
communicate new regulations and legislation properly and that the enforcement of policies can vary. The Client is therefore
cautioned that additional permits or approvals other than those presently identified may be required. Should this arise, we will
notify you and respond promptly to the requirement.
Construction Requirements
At the time that the firm is authorized by you to perform professional engineering services involving design plans and permit
requiring approval by governmental agencies, the firm will be required to provide certificates of compliance to those agencies
with regard to the performance of certain aspects of the work, which performance will be rendered by others. It will be
necessary, therefore, for the firm to perform full-time observation regarding some Items and to make periodic site visits for
other items to determine whether or not the. improvements are in "substantial compliance" with the relevant contract
documents.
It shall be your responsibility to notify the firm of the commencement of any work so that the firm may perform the necessary
inspections and observations. The amount of time required for such inspections and observations and for the completion of the
applicable certifications will be dictated by the performance of the contractor. Moreover, and in addition to the required site
visits, the firm must also prepare and review the as -built drawings during and at the end of the construction period. All of the
The East Of PF9VidiAg these sewiees is net included in the Lump Sum fee, unless speeifleallyindleated.
The firm shall not be responsible for the quality or quantity of the work, the execution thereof, the techniques or sequences of
construction, the safety and security of the project or the maintenance thereof. The firm is not a guarantor or insurer of the
work of others and assumes no duty in connection therewith.. In performing the services required of it, the firm will use that
degree of care and skill ordinarily exercised, under similar circumstances, by reputable members of its profession practicing in
the same or similar locality. No other warranty, express or implied, is made or intended by the firm by virtue of the
undertakings or of its performance of the service hereunder. Absent bad faith in the performance of the work hereunder, the
firm shall not be liable for any damages resulting from misfeasance in the performance of any work with regard to the project.
No person other than you shall have the right to rely on the expertise of the firm or the performance of the matters set forth
herein. The firm reserves the right to record a memorandum hereof in the public records of. the County.
The above stated services are the minimum level of services that the firm is obligated to perform. The firm currently provides a
complete range of construction -related services which it will be happy to discuss with you at the time that your project is ready
for construction.
Permit Fees; Application Fees; Outside Consultant Fees
The service fees set forth herein do not include the payment of governmental agency submittal fees, review fees or permit fees,
or any other charges assessed by said agencies. Further, the service fees do not include the cost of services provided by others.
These fees shall be paid for by the Client. Should our firm find it absolutely necessary to advance fees for the Client, said fees
shall be reimbursed along with a service and handling fee upon receipt of the invoice for same.
Direct Charges
Unless otherwise specified, the above service fees do not include the following direct charges:
CRPNEN 1HOMPSON & ASSOCIATES INC
Ms. Genesis -Cuevas.
CTA Proposal No. 2018-UO3.383 (Revised)
July 18, 2019
.Page 13-
1. Blue prints, mylars and xeroxing will be billed at current price schedule per print copy.
2. Postage, Federal Express, photographic services for enlargements, reductions, etc.: At Cost plus 10% handling charge.
Assignment
It should be expressly understood that this proposal is for the use of the executing Client and is not assignable or assumable by
any third party.
LIABILITY
PURSUANT TO F.S. 558.0035, AN INDIVIDUAL EMPLOYEE OR AGENT MAY NOT BE
HELD INDIVIDUALLY LIABLE FOR NEGLIGENCE.
Invoicing and Payment
Work will be invoiced at the end of each month based on a proration of work completed to date, with payment expected upon
receipt of the invoice by the Client. Client shall notify firm within ten (10) days of receipt of invoice should invoice be found to
be unacceptable. Any. Invoice.for which firm is not so notified shall .be deemed to be acceptable for purposes of payment by
Client.
If payment is not received within 45 days of the invoice date; Consultant may terminate this agreement or suspend work under
the agreement without further notice, and a late charge of one and one-half percent (1-1/2°x6) per month on outstanding
balance shall accrue until delinquent balance is paid. Client agrees to pay all costs of collection, including reasonable Attorney
fees, should such action be required.
Client's Responsibilities
1. The Client shall provide full Information regarding requirements for the project including a program, which shall set
forth the design objectives, constraints and expendability, special equipment and systems and site requirements.
2. Due to the nature of proposed work, the services of soil engineers or other consultants are not deemed necessary. If
Client decides to incorporate such services, they shall be furnished by Client. Such services shall include test borings,
test pits, soil bearing values, percolation tests, air and water pollution tests, ground corrosion and resistivity tests,
including necessary operations for determining subsoil, air and water conditions, with reports and appropriate
professional recommendations.
3. The Client shall furnish structural, mechanical, chemical and other laboratory tests, inspections and reports as
required by law or the Contract Documents.
4. The Client shall furnish a Legal Description of the property and the appropriate Title Information.
5. The Client shall execute all permit applications. As "Permittee", or "applicant" or "holder", Owner shall be responsible
for complying with the conditions of all permits issued. In particular, Client shall be responsible for the safety of the
General Public during construction.
CRMEN 1HOA4PSON & ASSOCIATES INC
Ms. 6enes'is Cuevas
CTA. Proposal No. 2018-UQ3.383 (116ised)
July U;'1019
Page .14
Acceptance
This'pr DOSal and fee sch-edules-are based on acceptance nce Wi'ti."p.30 daysof`fhe-dite of preparaillbn. if
not:accepted by ybu Within th5t ti'Me,-Poftd, we reserve -�dvpIUA& 'th6. Pe'r'ms and
&OrW th� eight to re-..evaluate
conditions c
_pptained'herein
If lhe'pe6o6se.d work-ahfees cofitSihed he"i&ih ar6:6gre6 . aVe Witfi,ybu, OWse sigfi the .efidl.osedcooy
of this ,he*§'iUt_e,,,o _tcall. questions reprqtng tIlp. above;
do fia.
sincerely,
CRAVEN TWoMp.SoN.& ASSOCIATES, Wt..
----------
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AdCtOTAOCE The -above fees,, -tprm-s.,ton&it'lpns, and specifications zirei,satisfactory and
Ybu. -06 -46thdflidd to do. the, :work -a as specified. N-Vffidh 11 ;be Mbdo 4s
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THIS OROPOSALAOC.EPTED BY;
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Facsimile ac's . u'rTiber
-.CWtN lFiWAPSON & ASOCIMES' INC
Attachment `B"
Consultant's Proposal
CRKNEN ` ROMPSON
AssbOWES'INC
Engine
Planners
8urveyors
Laridscape Architects
3563 NW 53`d Street
Fort Lauderdale, FL 33309-6311
Phone: (954) 739-6400
Fax: (954) 739-6409
October 19, 2021
City of Sunny Isles Beach
Attn: Paul Abbott
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
RE: AGREEMENT FOR PROFESSIONAL SERVICES, AMENDMENT #2
GOLDEN SHORES, UTILITY UNDERGROUNDING PROJECT
SUNNY ISLES BEACH, FLORIDA
CTA PROJECT NO. 19-0035
BASED UPON CTA PROPOSAL NO. 2018-UO3.349
Dear Mr. Abbott:
The firm of Craven Thompson & Associates, Inc. (CTA) is currently providing design
services for the above referenced project. Within the process of design, additional
scope and extended services resulted in efforts exceeding the estimated budget
amounts. The additional effort included extended coordination with utilities (FPL,
AT&T, and Atlantic Broadband), additional sidewalk improvements along Atlantic
Ave, and provisions for Urban Trail along Collins Avenue north and south of 189'
Street. The reference to tasks in description of services refers to tasks from
previous proposal.
Our scope of services is as follows:
SCOPE OF SERVICES
I. Extended Services for Task 2.6, Prepare Construction Documents
The budget for this task assumed the integration of utility designs to be
complete with the preparation of Design Development plans (Task 2.3).
Construction Documents were prepared using the information provided by
the utilities. However, due to deficiencies, designs provided by all three of
the utilities were revised, causing CTA to revise a significant portion of the
Construction Documents already prepared. Previously approved task
amount was $57,800. With approval of this proposal total for task will be
$92,600.
LumpSum..................................................................... $34,800.00
II. Additional Sidewalk Improvements, Atlantic Avenue
Subsequent to award of design services, the City requested a sidewalk be
added along the east right-of-way of Atlantic Avenue extending from 185th
Street to 191St Terrace. This additional task includes plan revisions
accounting for demolition, grading, drainage, and driveway improvements
associated with the proposed concrete walk.
Lump Sum..................................................................... $27,000.00
Mr. Paul Abbott
CTA Proposal 2021-UO3.349
October 19, 2021
III. Urban Trail, Collins Avenue
City has prepared a plan titled Urban Trail Schematic Plan, SR A1A/Collins Avenue, sheet LD -1
(attached for reference). Working with the City and utilizing the City's plan as a base, CTA shall
provide landscape and engineering design services in the effort to prepare construction
documents for the proposed improvements. Any permit issues and or coordination with FOOT
will be addressed by City. CTA has no involvement beyond plan preparation and design.
LumpSum............................................................................................... $35,600.00
COMPENSATION
A. Fees:
We estimate ourfees for the above Engineering Services to be:
• Total Fees added to previously approved tasks (Item l.) ................................................. $34,800.00
• Total Fees for tasks not included In previous approval (Items ll. & 111.) ........................... $62,600.00
• Total Fees Added....................................................................... $97,400.00
(The previously approved contract amount is $922,605.00. With approval of this proposal, the total contract
amount will be $1,020,005.00).
Reimbursable Expenses
Reimbursable expenses shall include printing, mylars, copying, postage, photographic services, long
distance phone calls, Federal Express and courier services. The estimated budget for reimbursables is
$3,000.00.
INFORMATION PROVIDED BY OTHERS: INFORMATION PROVIDE BY CITY:
• Plans for other proposed improvement projects in CAD format.
• Permit fees, if applicable, are to be paid by City.
Scone ofServlces
The scope of services Is limited by the specific terms of this proposal. Except as stated specifically herein, no other service will
be provided except as "extra work", subject to the fees hereinafter set forth.
In reviewing this proposal for professional services, It should be understood that the above proposal items and their
corresponding fees do not necessarily represent the full scope of services required for the project. Rather, It represents our
best effort to set forth those services which we believe to be those requested by you, the Client, and/or those we can
determine to be needed to accomplish a particular objective. However, we recognize and we ask that the Client recognize that
as a project progresses the scope of service as originally defined may change in content to Include work not initially Identified.
Several factors will cause this to happen:
1. Additional requirements Identified by the Client.
2. New laws or governmental agency requirements.
Asthese influences occur and are identified, we will advise you of same and seek your direction as to how you wish to proceed.
Work required as a result of the above will be "extra work" outside of the original scope of services. Upon your direction, we
will perform the work under the "Hourly Fee Schedule" section of this proposal or we can provide you with a separate proposal
should the scope so indicate.
CRPNEN"1FIO." .SON'.&.ASSOC-lI iES. INC
Mr. Paul Abbott
CTA Proposal 2021-UO3.349
October 19, 2021
Page 3
Hourly Fee Schedule
Civil Enelneerine Services
PrincipalEngineer..............................................................................................................................................$200/Hour
SeniorSupervising Engineer..............................................................................................................................$185/Hour
SeniorEngineer.................................................................................................................................................. $135/Hour
ProjectEngineer................................................................................................................................................. $115/Hour
Engineering Senior CADD Technician................................................................................................................... $95/Hour
Land Surveying & Mapping Services
Principal Surveyor........................................................................................I.....................................................$165/Hour
ProfessionalLand Surveyor................................................................................................................................$125/Hour
ProjectSurveyor................................................................................................................................................ $115/Hour
SurveyCADD / GIS Tech....................................................................................................................................... $85/Hour
SurveyField Crew (1 -Man Crew)......................................................................................................................... $92/Hour
SurveyField Crew (2 -Man Crew).......................................................................................................................$130/Hour
SurveyReid Crew (3 -Man Crew).......................................................................................................................$160/Hour
Survey Crew with Laser Scan (3 -Man Crew)...................................................................................................... $260/Hour
Landscape Architecture and Planning Services
Principal Landscape Architect / Principal Planner..............................................................................................$165/Hour
SeniorSupervising Landscape Architect ............................................................................................................ $150/Hour
Seniorlandscape Architect ................................................................................................................................$135/Hour
LandscapeArchitect...........................................................................................................................................$125/Hour
Project Landscape Designer...............................................................................................................................$115/Hour
ProjectPlanner..................................................................................................................................................$115/Hour
Construction Administration Services
Directorof Construction Management ............................ ................................. ................................ I............... $145/Hour
ConstructionManager....................................................................................................................................... $130/Hour
Senior Field Representative................................................................................................................................. $95/Hour
FieldRepresentative............................................................................................................................................ $85/Hour
Miscellaneous
Clerical................................................................................................................................................................. $75/Hour
Hourly[hames
Hourly work will be billed at our current prevailing rates; however, upon written notice and mutual agreement between the
City and Craven Thompson & Associates, these are subject to change due to increasing labor and material costs. Hourly work
performed outside of normal business hours will be billed at one and a half times the current rates for overtime. The firm's
normal business hours are from 8:00 a.m. to 5:00 p.m., Monday through Friday.
Lump Sum Fees
The Lump Sum Fees set forth above are applicable for the period of four years as Identified In RFQ No. 18-08-01 from the date
of this proposal. If the work on any Rem to which a lump sum fee shall apply Is not commenced within said period, the firm
reserves the right to terminate this Agreement as It relates to said Rem. If the work is initiated but not concluded within said
pe Hod, regardless of the reason therefore, the balance of the fee due may be Increased at the rate of one percent (1%) per
month for each month the work continues until the work is complete or as mutually agreed to by the City and Craven
Thompson & Associates.
Cost Estimates
In that our firm does not have control over the cost of labor and materials, or over competitive bidding and marketing
conditions, the estimates of construction costs provided by our firm will be made on the basis of our experience and
qualifications, but our firm does not guarantee the accuracy of the estimates of probable cost as compared to the contractor's
bids. The firm recommends that you consult with the other professionals which you have employed In connection with the
project.
CRINEWIROMPSON'.&ASSOCINES INC..
Mr. Paul Abbott
GTA Proposal 2021-1.103.349
October 19, 2021
Page 4
Ownershio of Documents
All documents Including, but not limited to, drawings and specifications prepared In connection with the project constitute the
work product of the firm and a portion of the Instruments of service with respect to the project. Such documents and/or
specifications constitute a portion ofthe Integral services provided by the firm and, as such, are not Intended or represented to
be suitable for reuse by you or others or for extensions of the project or in connection with any other project. The firm
specifically disclaims any responsibility and/or liability for or In connection with the reuse of such documents and/or
specifications or any use thereof beyond the scope of the Project as set forth herein. By your execution of this proposal, you
agree to Indemnify and hold the firm harmless from all claims, damages, losses and expenses including, but not limited to,
attorney's fees arising out of or resulting from the reuse or extended use of such documents or specifications.
Permits and Aoprovols
The permits and agency approvals mentioned above are those known to us to be required for projects ofthis kind, and we will
apply for them as indicated. However, our experience has shown us that agencies and regulatory authorities do not always
communicate new regulations and legislation properly and that the enforcement of policies can vary. The Client is therefore
cautioned that additional permits or approvals other tha n those presently Identified may be required. Should this arise, we will
notify you and respond promptly to the requirement.
Construction Requirements
At the time that the firm Is authorized by you to perform professional engineering services Involving design plans and permit
requiring approval by governmental agencies, the fine will be required to provide certificates of compliance to those agencies
with regard to the performance of certain aspects of the work, which performance will be rendered by others. It will be
necessary, therefore, for the firm to perform full-time observation regarding some Items and to make periodic she visits for
other Items to determine whether or not the improvements are in "substantial compliance" with the relevant contract
documents.
It shall be your responsibility to notify the firm ofthe commencement of any work so that the firm may perform the necessary
Inspections and observations. The amount of time required for such inspections and observations and for the completion of
the applicable certifications will be dictated by the performance of the contractor. Moreover, and in addition to the required
site visits, the firm must also prepa",rand• review the as-hulk drawings during and at the end ofthe construction period. AR4
The firm shall not be responsible for the quality or quantity ofthe work, the execution thereof, the techniques or sequences of
construction, the safety and security ofthe project or the maintenance thereof. The firm is not a guarantor or Insurer ofthe
work of others and assumes no duty In connection therewith. In performing the services required of it, the firm will use that
degree of care and skill ordinarily exercised, under similar circumstances, by reputable members of its profession practicing In
the same or similar locality. No other warranty, express or implied, is made or Intended by the firm by virtue of the
undertakings or of its performance of the service hereunder. Absent bad faith In the performance ofthe work hereunder, the
firm shall not be liable for any damages resulting from misfeasance In the performance of any work with regard to the project.
No person other than you shall have the right to rely on the expertise of the firm or the performance of the matters set forth
herein. The firm reserves the right to record a memorandum hereof in the public records ofthe County.
The above stated services are the minimum level of services that the firm is obligated to perform. The firm currently provides a
complete range of construction-related services which it will be happy to discuss with you at the time that your project Is ready
for construction.
Permit Fees: Application Fees: Outside Consultant Fees
The service fees set forth herein do not Include the payment of governmental agency submittal fees, review fees or permit fees,
or any other charges assessed by said agencies. Further, the service fees do not include the cost of services provided by others.
These fees shall be paid for by the Client Should our firth find it absolutely necessary to advance fees for the Client, said fees
shall be reimbursed along with a service and handling fee upon receipt ofthe Invoice for same.
Direct Chames
Unless otherwise specified, the above service fees do not include the following direct charges:
CRAVEN' INOMP:SON &:ASSO:CIP]ES INC
Mr. Paul Abbott
CTA Proposal 2021-UO3.349
October 19, 2021
Page 5
1. Blueprints, mylars and xeroxing will be billed at current price schedule per print copy.
2 Postage, Federal Express, photographic services for enlargements,reductions,etc.: At Cost plus 10% handling charge.
Assianment
It should be expressly understood that this proposal is forth use of the executing Cl lent and is not assignable or assumable by
any third party.
LIABILITY
PURSUANT TO F.S. 558.0035, AN INDIVIDUAL EMPLOYEE OR AGENT MAY NOT BE
HELD INDIVIDUALLY LIABLE FOR NEGLIGENCE.
lnvolcina and Payment
Work will be Invoiced at the end of each month based on a proration of work completed to date, with payment expected upon
receipt of the Invoice by the Client. Client shall notify firm within ten (10) days of receipt of invoice should invoice be found to
be unacceptable. Any Invoice for which firm Is not so notified shall be deemed to be acceptable for purposes of payment by
Client.
If payment is not received within 45 days of the invoice date, Consultant may terminate this agreement or suspend work under
the agreement without further notice, and a late charge of one and one-half percent (1-1J20A) per month on outstanding
balance shall accrue until delinquent balance is paid. Client agrees to pay all costs of collection, including reasonable Attorney
fees, should such action be required.
Client's Responsibilities
1. The Client shall provide full Information regarding requirements for the project including a program, which shall set
forththe design objectives, constraints and expendability, special equipment and systems and site requirements.
2 Due to the nature of proposed work, the services of soil engineers or other consultants are not deemed necessary. If
Client decides to Incorporate such services, they shall be furnished by Client. Such services shall include test borings,
test pits, soil bearing values, percolation tests, air and water pollution tests, ground corrosion and resistivity tests,
Including necessary operations for determining subsoil, air and water conditions, with reports and appropriate
professional recommendations.
3. The Client shall furnish structural, mechanical, chemical and other laboratory tests, Inspections and reports as
required by law or the Contract Documents.
4. The Client shall furnish a Legal Description ofthe property and the appropriate Title information.
5. The Client shall execute all permit applications. As "Permittee", or "applicant" or "holder", Owner shall be responsible
for complying with the conditions of all permits Issued. In particular, Client shall be responsible for the safety of the
General Public during construction.
CRMEN •1ROMP.SON.&,ASSO:CINES. INC
Mr. Paul Abbott
CTA Proposal 2021-1103.349
October 19, 2021
Paee 6
Accentance
This proposal and fee schedules are based on acceptance within 30 days of the date of preparation. If
not accepted by you within that time -period, we reserve the right to re-evaluate the terms and
conditions contained herein.
If the proposed work and fees contained herein are agreeable with you, please sign the enclosed copy of
this letter and return same to our office. Should you have any questions regarding the above, please do
not hesitate to call.
Sincerely,
CRAVEN THOMPSON & ASSOCIATES, INC.
TIM K' ALL, P.E. PATKC . NEY, P.E.
Senior Supervising Engineer Vice P esi nt, Engineering
TJH/fd
ACCEPTANCE OF PROPOSAL: The above fees, terms, conditions, and specifications are satisfactory and
are hereby accepted. You are authorized to do the work as specified. Payment will be made as
outlined.
THIS PROPOSAL ACCEPTED BY:
Name & Title
Firm Name
Date
Telephone Number
Facsimile Number
CRPNEWIRO VIPSON & ASSOCIATES INC
October 19,2021
city of Sunny isles Beach
Attn: Paul Abbott
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
RE: AGREEMENT FOR PROFESSIONAL SERVICES, AMENDMENT #1
GOLDEN SHORES, UTILITY UNDERGROUNDING PROJECT
SUNNY ISLES BEACH, FLORIDA
CTA PROJECT NO. 19-0035
BASED UPON CTA PROPOSAL NO. 2018.UO3 349
Dear Mr. Abbott:
The firm of Craven Thompson & Associates, Inc. (CTA) is currently providing design
services for the above referenced project. Within the process of design, additional
scope and extended services resulted in efforts exceeding the estimated budget
CRpyEN Jf{gjyj{sSpN amounts. The additional effort included extended coordination with utilities (FPL,
AT&T, and Atlantic Broadband), additional sidewalk improvements along Atlantic
Ave, and provisions for Urban Trail along Collins Avenue north and south of 189 ^
Street. The reference to tasks in description of services refers to tasks from
previous proposal.
Our scope of services is as follows:
SCOPE OF SERVICES
8c .4S50�IA7�5:M1�
I. Extended Services forTask 2.6, Prepare Construction Documents
F�dhnem - The budget for this task assumed the Integration of utility designs to be
Sumayom complete with the preparation of Design Development plans (Task 2.3).
LendsbapeArchiteofa
Construction Documents were prepared using the information provided by
the utilities. However, due to deficiencies, designs provided by all three of
the utilities were revised, causing CTA to revise a significant portion of the
Construction Documents already prepared. Previously approved task
amount was $57,800. With approval of this proposal total for task will be
$92,600.
LumpSum ....................... ............ :................................. $34,800.00
II. Additional Sidewalk Improvements,AtianticAvenue
Subsequent to award of design services, the City requested a sidewalk be
added along the east right-of-way of Atlantic Avenue extending from 185'^
Street to 19111 Terrace. This additional task includes plan revisions
accounting for demolition, grading; drainage, and driveway improvements
associated with the proposed concrete walk.
Lump Sum.....................................................................$27,000.00
3563 NW 53nd Street
Fort Lauderdale, FL 33309.6311
Phone: (954J 739-6400
Fax: (954) 739-6409
Mr. Paul Abbott
CTA Proposal 2021-1.103.349
October 19, 2021
Page 2
Ill. Urban Trail, Collins Avenue
Clty has prepared a plan titled Urban Trail Schematic Plan, SR ASA/Collins Avenue, sheet LD -1
(attached for reference). Working with the City and utilizing the City's plan as abase, CTA shall
provide landscape and engineering design services in the effort to prepare construction
documents for the proposed improvements. Any permit Issues and or coordination with FOOT
will be addressed by City. CTA has no Involvement beyond plan preparation and design.
LumpSum............................................................................................... $35,600.00
COMPENSATION
A. Fees:
We estimate ourfees for the above Engineering Services to be:
• Total Fees added to previously approved tasks (Item i.) ................................................. $34,800.00
• Total Fees for tasks not Included in previous approval (Items A& 111.) ........................... $62,600.00
r Total Fees Added....................................................................... $97,400.00
(The previously approved contract amount is $922,605.00. With approval of this proposal, the total contract
amount will be $1,020,005.00).
Reimbursable Expenses
Reimbursable expenses shall include printing, mylars, copying, postage, photographic services, long
distance phone calls, Federal Express and courier services. The estimated budget for reimbursables is
$3,000.00.
INFORMATION PROVIDED BY OTHERS: INFORMATION PROVIDE BY CITY:
. Plans for other proposed Improvement projects In CAD format.
• Permit fees, if applicable, are to be paid by City.
Scope of Services
The scope of services is limited by the specific terms of this proposal. Except as stated specifically herein, no other service will
be provided except as "extra work", subject to the fees hereinafter set forth.
In reviewing this proposal for professional services, It should be understood that the above proposal Items and their
corresponding fees do not necessarlly represent the full scope of services required for the project. Rather, it represents our
best effort to set forth those services which we believe to be those requested by you, the Client and/or those we can
determine to be needed to accomplish a particular objective. However, we recognize and we ask thatthe Client recognize that
as a project progresses the scope of service as originally defined may change in content to include work not initially Identified.
Several factors will cause this to happen:
Additional requirements Identified by the Client.
New laws or governmental agency requirements.
As these influences occur and are Identified, we will advise you of same and seek your direction as to how you wish to proceed.
Work required as a result ofthe above will be "extra work" outside of the original scope of services. Upon your direction, we
will perform the work under the "Hourly Fee Schedule' section of this proposal or we can provide you with a separate proposal
should the scope so Indicate,
CRIMEN-IF.iO PSON':&::4$$OC,iNES: ING
Mr. Paul Abbott
CTA Proposal 2021-1.103.349
October 19, 2021
HourfvFee Schedule
Civil Engineering Services
Principal Engineer..............................................................................................................................................$200/Hour
Senior Supervising Engineer .............. ............................................ ... ............. I ........................... ........................
WS/Hour
Senlor Englneer.................................... ....................................................................................... ................... —$135/Hour
Project Engineer.................................................................................................................................................$115/Hour
Engineering Senior CADD Technician ............................................. ......................................................................$95/Hour
Land Survevine & Mapping Services
PrincipalSurveyor.............................................................................................................................................
$165/Hour
Professional Land Surveyor................................................................................I.............................................
$125/Hour
Project Surveyor.., ...................................................................................................................... .......................
$115/Hour
Survey CADD/ GISTech......................................................................................................................................
$85/Hour
Survey Field Crew (1 -Man crew).......................................................................................................................
$92/Hour
Survey Field Crew (2 -Man crew)........................................................................................... .......................
$130/Hour
Survey Field Crew (3 -Man Crew).......................................................................................................................$160/Hour
Survey crew with Laser Scan (3 -Man Crew)....................................................................................................
$260/Hour
Landscape Architecture and Planning Services
Principal Landscape Architect/Principal Planner ............. ..................................................... ..... .......................
$165/Hour
Senior Supervising Landscape Architect ..........................................................................................................
$150/Hour
Senior Landscape Architect, I .............................................................................. — ......................... $135/HDur
Landscape Architect............................................................ ........I......................................................................
$125/Hour
Project Landscape Designer..............................................................................................................................
$115/Hour
ProjectPlanner.................................................................................................................................................$115/Hour
Construction Administration Services
Director of Construction Management............................................................................................................. $145/Hour
construction Manager...................:.................................................................................................,1............... $130/1-Iour
Senior Field Representative................................................................................................................................. $95/Hour
FieldRepresentative.................................................................... ... .....................................................................
$BS/Hour
Miscellaneous
Clerical.................................................................................................................................................................
$75/Hour
HourfvChomes
Hourly work will be billed at aur current prevailing rates; however, upon written notice and mutual agreement between the
City and Craven Thompson & Associates, these are subject to change due to increasing labor and material costs. Hourly work
performed outside of normal business hours will be billed at one and a halftimes the current rates for overtime. The firm's
normal business hours are from 8:00 a.m. to 5:00 p.m., Monday through Friday,
Lumo Sum Fees
The Lump Sum Fees set forth above are applicable for the period of four years as Identified In AFQ No. 18-08-01 from the date
ofthis proposal. if the work on any hem to which a lump sum fee shall apply is not commenced within said period, the firm
reserves the right to terminate this Agreement as it relates to said Item. Ifthe work Is Initiated but not concluded within said
period, regardless of the reason therefore, the balance of the fee due maybe Increased at the rate of one percent (1%) per
month for each month the work continues until the work Is complete or as mutually agreed to by the City and Craven
Thompson &Associates,
GostZrNmates
In that our firm does not have control over the cost of labor and materials, or over competitive bidding and marketing
conditions, the estimates of construction costs provided by our firm will be made on the basis of our experience and
qualifications, but ourfirm does not guarantee the accuracy ofthe estimates of probable cast as compared to the contractor's
bids. The firm recommends that you consult with the other professionals which you have employed In connection with the
project.
�RR`IIE�+I �1HC�dY1p.SS31V&a4$8C�GI.A1�5:'lNf><:
Mr. Paul Abbott
CTA Proposal 2021-1.103.349
October 19, 2021
Ownershlp_ofDocume
All documents including, but not limited to, drawings and specifications prepared in connection with the project constitute the
work product of the firm and a portion of the Instruments of service with respect to the project Such documents and/or
specifications constitute a portion ofthe Integral services provided by the firm and, assuch, are not Intended or represented to
be suitable for reuse by you or others or for extensions of the project or in connection with any other project The firm
speclllcally disclaims any responsibility and/or liability for or in connection with the reuse of such documents and/or
specifications or any use thereof beyond the scope of the Project as set forth herein. By your execution of this proposal, you
agree to indemnify and hold the firm harmless from all claims, damages, losses and expenses Including, but not limited to,
attorney's fees arising out of or resultingfrom the reuse or extended use of such documents orspeclfications.
FermltrandAoarovals
The permits and agencyapprovals mentioned above are those known to us to be required for projects ofthis kind, and we will
apply for them as Indicated. However, our experience has shown us that agencies and regulatory authorities do not always
communicate new regulations and legislation properly and that the enforcement of policies can vary. The Client Is therefore
cautloned that additional permits or approvals otherthan those presently identified maybe required. Should this arise, we will
notify you and respond promptly to the requirement.
Construction Requirements
At the time that the firm Is authorized by you to perform professional engineering services involving design plans and permit
requiring approval by governmental agencies, the fine will be required to provide certificates of compliance to those agencies
with regard to the performance of certain aspects of the work, which performance will be rendered by others. It will be
necessary, therefore, for the firm to perform full-time observation regarding some Items and to make periodic site visits for
other Items to determine whether or not the Improvements are In "substantial compliance" with the relevant contract
documents,
It shalt be your responsibility to notify the firth ofthe commencement of any work so that the firn may perform the necessary
Inspections and observations. The amount of time required for such Inspections and observations and for the completion of
the applicable certifications will be dictated bythe performance ofthe contractor. Moreover, and in addition to the required
site visits, the firm must also prepare -end review the as -bulk drawings during and at the end ofthe construction period. A44
pe of
SPFVIPeG" The east Of PF8101diflfithese serylees Is not ineluded In the Lump Sure fee, unless speelfleally Inallea"
The firm shall not be responsible for the quality or quantity ofthe work, the execution thereof, the techniques or sequences of
construction, the safety and securtty ofthe project or the maintenance thereof, The firm is not a guarantor or Insurer ofthe
work of others and assumes no duty In connection therewith. In performing the services required of it, the firm will use that
degree of care and skill ordinarily exercised, under similar circumstances, by reputable members of Its profession practicing In
the same or similar locality. No other warranty, express or implied, Is made or Intended by the firm by virtue of the
undertakings or of Its performance of the service hereunder. Absent bad faith in the performance of the work hereunder,the
firth shall not be liable for any damages resulting from misfeasance In the performance of a ny work with regard to the project.
No person other than you shall have the right to rely on the expertise of the firm 'orthe performance ofthe matters set forth
herein. The firm reserves the right to record a memorandum hereof in the public regords ofthe County.
The above stated services are the minimum level of services that the firm Is obligated to perform. The firth currently provides a
complete range of constmctlon-related services which It will be happy to discuss with you at the timethat your project Is ready
for construction.
ern1tFees: Appflcatfan Feasr Outside Consultant Fees
The service fees set forth herein do not Indudethe payment of governmental agency submittal fees, review fees or permltfees,
or any other charges assessed by said agencies, Further, the service fees do not include the cost ofservlces provided by others,
These fees shall be paid for by the Client Should our firth find it absolutely necessary to advance fees for the Client, said fees
shall be reimbursed along with a service and handling fee upon receipt ofthe Invoice forsame. _
Dlrecttharass
Unless otherwise specified, the above service fees do not Include the following direct charges:
R4vVE1+1.7EICSrVipSN`.$:ASSO:i.CES INC.
Mr. Paul Abbott
CTA Proposal 2021-1.103.349
October 19, 2021
Paee 5
1. Blue prints, mylars and xeroxing will be billed at current price schedule per pent copy.
2. Postage, Federal Express, photographic services far enlargements, reduction; etc.: At Cost plus 10% handling charge,
Agsrqnment
It should he expressly understood that this proposal Is for the use of the executing Cllent and Is not assignable or assumable by
any third party.
LIABILITY
PURSUANT TO F.S. 558,0085, AN INDIVIDUAL EMPLOYEE OR AGENT MAY NOT BE
HELD INDIVIDUALLY LIABLE FOR NEGLIGENCE.
IpvokfortanelPayment
Work will be Invoiced at the and of each month based on a proration of work completed to date, with payment expected upon
receipt ofthe Invoice by the Client Client shall notify firm within ten (10) days of recelptof Involce should invoice be found to
be unacceptable. Any Invoice for which firm Is not so notified shall be deemed to be acceptable for purposes of payment by
CIIenL
If payment Is not received within 45 days of the Invoice date, Consultant may terminate this agreement or suspend work under
the agreement without further notice, and a late charge of one and one-half percent (1-0/2%) per month on outstanding
balance shall accrue until delinquent balance is paid. Client agrees to pay all costs of collection, Including reasonable Attorney
fees, should such action be required.
tllent's ftesoonsibilltles
1. The Client shall provide full Information regarding requirements for the project including a program, which shall set
forth the design objectives, constraints and expendabllity, special equipment and systems and site requirements.
2. Due to the nature of proposed work, the services of soll engineers or other consultants are not deemed necessary. If
Client decides to Incorporate such services, they shall be furnished by Client. Such services shall Include test borings,
test pits, soli bearing values, percolation tests, air and water pollution tests, ground corrosion and resistivity tests,
Including necessary operations for determining subsoil, air and water conditions, with reports and appropriate
professional recommendations.
3. The Client shall furnish structure), mechanical, chemical and other laboraiwy tests, Inspections and reports as
required by law arthe Contract Documents.
4. The Clientshall furnish a Legal Description ofthe propertyandthe appraprlateDle Information.
5. The Client shall execute all permit applications, As"Permittee",or"applicanY'Wholdern, Owner shall be responsible
for complying with the conditions of all permits Issued. In particular, Client shall be responsible for the safety ofthe
General Public during constructlon.
CMEN+1FIC11G11?S:tJN'.$r.;4S.3<):Crli lES:INC:
Mr. Paul Abbott
CTA Proposal 2021-UO3.349
October 19, 2021
Accentance
This proposal and fee schedules are based on acceptance within 30 days of the date of preparation. If
not accepted by you within that time -period, we reserve the right to re-evaluate the terms and
conditions contained herein.
If the proposed work and fees contained herein are agreeable with you, please sign the enclosed copy of
this fetter, and return same to our office. Should you have any questions regarding the above, please do
not hesitate to call.
Sincerely,
CRAVEN THOMPSON & ASSOCIATES, INC.
TIM J. HALL, P.E.
Senior Supervising Engineer
PAT*.sInt,
P.E.
Viceneering
TJH/fd
ACCEPTANCE OF PROPOSAL, The above fees, terms, conditions, and specifications are satisfactory and
are hereby accepted. You are authorized to do the work as specified. Payment will be made as
outlined.
THIS PROPOSAL ACCEPTED BY:
Name & Title
Firm Name
Date
Telephone Number
Facsimile Number
CR1NEN1RQMP50N`& ASSOC1WES INC
Attachment "C"
Scrutinized Companies Affidavit
O� SV NN Y 1S4F,Se
n
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CONTRACTOR ANTI -BOYCOTT CERTIFICATION
oa\O
Cir a1 sUU nHC yet
[PURSUANT TO FLORIDA STATUTE § 287.135]
on behalf of ,
Print Name Company Name
certifies that
Company Name
1. Participate in a boycott of Israel; and
does not:
2. Is not on the Scrutinized Companies that Boycott Israel list; and
3. Is not on the Scrutinized Companies with Activities in Sudan List; and
4. Is not on the Scrutinized Companies with Activities in the Iran Petroleum
Energy Sector List; and
5. Has not engaged in business operations in Cuba or Syria.
Signature
Title
Date
Attachment "D"
E -Verify Affidavit
E -Verify Affidavit
Florida Statute 448.095 directs all public employers, including municipal governments, to verify the
employment eligibility of all new public employees through the U.S. Department of Homeland Security's E -
Verify System, and further provides that a public employer may not enter into a contract unless each party
to the contract registers with and uses the E -Verify system.
Florida Statute 448.095 further provides that if a contractor enters into a contract with a subcontractor, the
subcontractor must provide the contractor with an affidavit stating that the subcontractor does not employ,
contract with, or subcontract with an unauthorized alien.
In accordance with Florida Statute 448.095, all contractors doing business with the City of Sunny Isles
Beach are required to verify employee eligibility using the E -Verify system for all existing and new
employees hired by the contractor during the contract term. Further, the contractor must also require and
maintain the statutorily required affidavit of its subcontractors. It is the responsibility of the awarded vendor to
ensure compliance with E -Verify requirements (as applicable). To enroll in E -Verify, employers should visit
the E -Verify website (https://www.e-verify.gov/emplovers/enrolling-in-e-verify) and follow the
instructions. The contractor must, as usual, retain the 1-9 Forms for inspection.
By affixing your signature below you hereby affirm that you will comply with E -Verify requirements.
Company Name
Offeror Signature Date
Print Name
Federal Employer Identification Number (FEIN)
Title
Notary Public Information
Sworn to and subscribed before me on this this day of 2022.
By
❑ Is personally known to me
❑ Has produced identification (type of identification produced: )
Signature of Notary Public
Print or Stamp of Notary Public Expiration Date
cfrr OF so"A
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
(305) 947-0606 City Hall
(305) 949-3113 Fax
MEMORANDUM
TO: Honorable Mayor and City Commissioners
VIA: Stan Morris, City Manager
FROM: Susan Simpson, Deputy City Manager
DATE: February 17, 2022
RE: Approving a 2nd Amendment with Craven Thompson and Associates for the
Golden Shores Utility Undergrounding
RECOMMENDATION:
Staff recommends approval of this Resolution.
REASONS:
The City contracted with Craven Thompson and Associates (CTA) through RFQ No. 18-08-01 for th
Golden Shores Undergrounding Project. The original design documents provided to the City by the
various utility providers including FPL, Atlantic Broadband, and ATT required numerous updates for the
accurate preparation of bidding document scope. This, along with the addition of the Urban Trail and
Atlantic Avenue Sidewalk design that were not included in the original scope, resulted in additional
design work on behalf of CTA. It is recommended to approve the attached amendment for this
additional scope of work in an amount not to exceed $100,400.00.
ADDITIONAL INFORMATION:
Pricing for this additional work is based on the rates in the original bid. The original contract amount
was $922,605.00. Amendment one provided for an additional $12,500 in design services.
Amendment two, if approved, will bring the total contract price to $1,035,505.00.
FUNDING SOURCE:
Funding is budgeted for and available in the Capital Improvement Projects Fund, Item C-22, Goldei
Shores Drainage Repairs and Utility Undergrounding.
ATTACHMENTS:
Resolution
Item Number: 10.1-1
234
Second Amendment
Item Number: 10.1-1
235