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HomeMy WebLinkAboutStyle Catering Inc. STYLE Catering, Inc. RFP no.22-03-01 1 | P a g e 1. COMPANY INFORMATION STYLE Catering, Inc W9 (Enclosed) (DBA STYLE Catering) Company Locations: STYLE Catering, Inc | 7705 NW 29th Street, Suite 103 Doral, FL 33122 Licensed Catering Kitchen | STYLE Catering, Inc at Timo Restaurant 17624 Collins Ave, Sunny Isles Beach, FL 33160 Internet Web Site Address www.STYLECatering.com Entity Business Structure: Corporation Founded February 26th, 2018. Years in business 4. No changes in ownership. Debt free company. 305.392.1923 |7705 NW 29th Street, Suite 103 Doral, FL 33122 No outstanding litigation that would threaten the viability of the firm or the performance of this contract. Proof of insurance (Enclosed) 2. QUALITY/CREATIVE STYLE: Liisting of recent events held within the past 60 months. We have produced so many- Listing of just the past 90 days of events included. Sampling of photos (Enclosed) Chukudebelu Wedding @ Vizcaya - Mon, March 21, 2022 - 6:30pm to 11:45pm - 99 Adult DAY2 Wife of the Party@Hochstein Star Island Private Residence-Sun, Mar 20, 2022-120pp 11am to5pm DAY 1 Wife of the Party @ 1111 Lincoln Road - Sat, Mar 19, 2022 - 120pp – 6:30pm to 10:00pm Reigler Wedding @ Samsara - Fri, March 18, 2022 - 58pp 4:00pm to 10:00pm Farrell Wedding @ Samsara - Sat, Mar 12, 2022 - 63pp- 5:00pm to 11:00pm Leonard Wedding @ Walton House - Sun, Mar 6, 2022 - 154Adult- 5:00pm to 11:00pm Datlen Wedding @ Bonnet House - Sat, Mar 5, 2022 - 133 Adult+13Vendor - 4:00pm to 11:00pm Cardenas Wedding @ Deering Estate - Sat, Mar 5, 2022 - 102 Adult - 5:00pm to 11:00pm Day2 Lend+Gather Conference @Penthouse Riverside Wharf -Wed, Mar 2, 2022-8am to 5:30pm 81pp Day1 Lend+Gather Conference @Penthouse Riverside Wharf -Tue, Mar 1, 2022-8am to 5:30pm - 81pp ECI Events Cocktail Reception @ MAPS Backlot – Monday, February 28, 2022 – 270pp – 4pm to 8:30pm Palmer Wedding @ Samsara - Friday, February 25, 2021 - 3:30pm to 9:00pm – 127 Guests + 7 Vendors STYLE Catering, Inc. RFP no.22-03-01 2 | P a g e ACCESS / CNH @ Fillmore Miami Beach - Tuesday, February 22, 2022 - 150pp - 11:00am to 2:30pm Rustemier Wedding @ The Bonnet House - Sat, Feb 19, 2022 - 100 Guests - 6:00pm to 10:00pm Siegel Wedding @ Samsara - Saturday, February 19, 2022 - 4:30pm to 10:30pm - 106Adult Campuued Wedding @ Redland Koi Gardens - Sat, Feb 19, 2022 - 117 Adult - 4:30pm to 10:30pm Best Buddies Dinner @ CEO Pvt Residence - Fri, Feb 18, 2022 - 6:30pm to 10:30pm - 30pp Jones Wedding @ Vizcaya - Sat, February 12, 2022 - 6:30pm to 1:00am - 144 Guest Best Buddies Cocktails @ Best Buddies Int’l - Mon, Feb 7, 2022 - 6:30pm to 8:30pm - 30 Guests Kelly and Alvaro Montilla Wedding @ Samsara - Sat, Feb 5, 2022 - 4:00pm to 10:00pm - 144 Guest Duquesnay Brunch @ Southwest Ranches Private Residence - Sun, Jan 30, 2022 - 30pp - 11am to 2:00pm Duquesnay Wedding @Southwest Ranches Private Residence - Sat, Jan 29, 2022- 175pp -5pm to 12am iAeroThrust Cocktails @ Medley Location - Tues, Jan 25, 2022 - 120 Guests -3:00pm to 6:00pm DAY 2 Attentive Mobile Corporate Lunch @ MAPS Backlot - Tue, Jan 25, 2022 - 10am to 4:30pm - 200pp DAY 1 Attentive Mobile Corporate Lunch @ MAPS Backlot - Mon, Jan 24, 2022 - 10am to 5:30pm - 200pp Razvi Wedding @ The Historic Walton House - Sun, Jan 23, 2022 - 43 Guests + 16 Kids - 1pm to 6:00pm Allen Wedding @ Samsara - Sat, Jan 22, 2022 - 134 Guest - 4:00pm to 10:30pm Rockit Corporate Dinner @ MAPS Backlot - Tue, Jan 18, 2022 - 100 Guests - 6:00pm to 9:00pm Busain Dinner Heineken USA@ CEO Pinecrest Private Residence - Sat, Jan 8, 2022 - 6pm to 9pm – 40pp Angel Wedding @ M Building - Sat, Jan 8, 2022 - 5:30pm to 11:30pm - 92 Guests + 6 Vendors Slebonick Wedding @ Samsara - Sat, Jan 1, 2022 - 4:00pm to 10:00pm - 123 Guests + 10 Vendor 3. QUALIFICATIONS •Three (3) trade/supplier references Diamonette Party Rentals (4 years) 305.592.1223| 11091 NW 27th Street#100, Miami, FL 33172 – David Over the Top, Inc- Linens (4 years) 954.424.0076 |6601 N Andrews Ave, Ft Lauderdale, FL 33309 – Rob Aroma Espresso (4 years) 786.546.8173 | 13265 SW 124th St, Miami, FL 33186 – Francisco • Chronological listing of event centers: Island Gardens Farms DBA Samsara Gardens February 2018 to Current - KAREN CHIN POLACK AND PHILIP POLAK. 305.989.7333| Samsaramiami@gmail.com | 22400 SW 147th Avenue, Miami, FL 33170 Balance Statement with sufficient information to indicate the financial stability of the vendor from the vendor’s current financial institution.(Enclosed) STYLE Catering, Inc. RFP no.22-03-01 3 | P a g e 4. STAFFING a. General Manager or Coordinator for the services in this proposal. This would be the City’s primary point of contact for the services. List the individual’s credentials, prior experience promoting and managing similar event centers, General Manager: Shaneil Sibblies, President. Most recently Managed Samsara Gardens Event venue. Former Director of Sales and General Manager for Bill Hansen Catering (10 years) Managed Villa Woodbine Event Venue in Coconut Grove. Managed The Woman’s Club of Coconut Grove Event Venue. Named Best Wedding Planners in South Florida – Party Slate- Dec 2021 Named top 10 Miami Caterers by Wedding Rule – March 2021 Awarded FIU Rising Star for Catering Management- November 2019 Coordinator: Brittany Yapp-shing, Director of Operations. Former Assistant Director of operations for Bill Hansen Catering. b. Team structure that would be used to provide the Services. GM – Shaneil Sibblies – 17 years in off premise Catering and Special Event Management Operations & Logistics - Brittany Yapp-Shing– 14 Years in off Premise Special Event Management Sales Contact - Michelle Kennedy - 15 years, DMC, Catering and Special Event Sales Trained STYLE Onsite Event Manager – Varies per event. c. Provide a list of preferred vendors. Catering: STYLE Catering Preferred. Also Available for events STYLE Catering is not able to service: Timo Catering, Elegant Kosher Catering, Natalie’s Catering Rentals: Diamonette, Elements and Accents, Mi Vintage, Events on the Loose, Imperial Party Rental Floral: Event Bliss, Prim Rose, Andres Aguilar Designs, Fiction Events, Lighting: JM Lighting and Fabric, Evoga, Celebrations by Kathy DJ/ Entertainment: AA Musicians, Event Factor, LR Entertainment Cleaning Crew: Montecarlo, YML, Omega d. Availability of adequate personnel to perform these services and describe the proposer’s equipment and facilities, if any. STYLE has staffing and equipmet to provide the services outlined in this proposal. and equipmet to provide the services outlined in this proposal. STYLE Catering, Inc. RFP no.22-03-01 4 | P a g e e. Extent of repeat business the proposer has achieved. Over 90%of our business is word of mouth. Less than 10% comes from organic internet leads. f. Provide any other information that may be helpful in demonstrating competency to provide the requested services. See 5. APPROACH / METHODOLOGY Proposed plan shall be in a format of a scope of work that can be incorporated into the Services Agreement at the City’s option: • Hours of operation- By Appointment. 10AM – 6PM Weekdays, Select Weekends based on Availability. Events take precedence. Online inquiries responded to IMMEDIATELY. Gateway Website Gateway Center - City of Sunny Isles Beach (sibfl.net) STYLE to link to an Online Event Rental inquiry form mapped directly to STYLE Catering’s customized Dubsado CRM System to: 1) Capture inquiry. Gateway Center inquiries emailed directly to specialevents@sibfl.net should be forwarded to STYLE Catering for manual entry into the Customized Dubsado automated workflow. 2)Provide immediate preliminary rental information 3) Send event questionnaire to be completed by potential client 4) STYLE Representative contacts lead and offers sample contract with detailed rules and regulations. 5) Once client is qualified, an in-person tour is conducted of the facility. 6) Scheduling conflicts are cleared and Clients are offered a time sensitive Courtesy hold once a contract is issued. 7) Signed agreement and 50% Deposit are required to confirm the date. Balance due 60 days before event date. All vendor COI’s and security deposit due 14 days before event date. 8) All Rental Revenue and security deposits paid directly to Gateway Park. 9) STYLE to track bookings and revenue via proprietary Dubsado Software. New Bookings are updated on a shared calendar of events with the city and communicated to SIB weekly. 10) Meeting with the city designee monthly to ensure all key information is communicated and any issues/ concerns are addressed. o STYLE trained Event Management staff onsite for Event Plus pre-determined Load in, Event and Load out Hours. (Additional time can be added to the rental agreement) Suggest including in rental: up to 5 hours Pre-Event setup time, up to 6 Hour Event time, plus 1 Hour Breakdown time (extended to 2 hours breakdown if needed). Total of 12 hours + 1 Complimentary Bonus breakdown hour if needed. o Load and unloading of equipment, materials, and supplies STYLE Catering, Inc. RFP no.22-03-01 5 | P a g e o Set up and take down, including after event clean up • Approach to Meet City Events and Revenue/Expense goals. Goal: 2 Large Event Rentals per month. STYLE is open to meet changing needs in a flexible and effective manner. • Phased-in approach to these goals. Weddings typically book 8 months to 16 Months in advance with the busiest booking season being January through March. The busy season for hosting social and corporate events in South Florida is October through May. Corporate events tend to have a much shorter lead time. Time frame for achievement specified: By October, 2022 we expect to consistently have 2 Large Event Rentals per month and slowly add additional events as the City of SIB sees fit. The We will stive to achieve this goal while keeping in mind the Centers primary purpose of being a calm, relaxing, and safe space for built specifically for the usage and enjoyment of residents. 6. COST OF SERVICES a. Recommended compensation structure: Compensation to Management firm and City of Sunny Isles Beach: 30%/70% split of Rental Revenue. Excluding Security Deposit. EG. Rates TBD, for example If Saturday night revenue is $4,500 Event Rental + Refundable $1,500 Security Deposit, Client pays Gateway Park $6,000. Within 2 weeks post Event Date, Gateway returns $1,500 to the renter, provided the facility was left in the same or better condition in which it was received. Repair Costs for damage caused by the event will be deducted from the security deposit. Clients will be billed for damages in excess of the security deposit. Within 30 days of the Event, Gateway Park Pays STYLE Catering, Inc 30% of Revenue: $1,350 Gateway Park Keeps, 70% of Rental Revenue: $3,150 b. Gateway Center is expected to generate revenues from weddings, corporate events, and other occasions, as well as other local events the proposer can market and attract. Annual revenue estimates, profit, and Management fee structure. YEAR 1 2022-2023 Season 24 events $4,500 Rate|Rev $108,000| SIB $75,600 |Mgmt. Fee $32,400 Year 2 2023-2024 Season 36 events $5,000 Rate|Rev $180,000| SIB $126,000 | Mgmt. Fee $54,000 Year 3 2024–2025 Season 36-42 events $5,500 Rate |Rev $214,500 |SIB $150,150 | Mgmt. Fee $64,350 Year 4 2025–2026 Season 36-50 events $5,500 Rate | Rev $236, 500|SIB $165,550 | Mgmt. Fee $70,950 Year 5 2026–2027 Season 36-50 events $5,500 Rate | Rev $236, 500 |SIB $165,550 | Mgmt. Fee $70,950 Proposed Revenue over the life of the Agreement: Rev $975, 500|SIB $682,850 | Mgmt. Fee $292,650 STYLE Catering, Inc. RFP no.22-03-01 6 | P a g e ** Reduced Resident and Non-profit Rates will also be offered – and will impact proposed revenue estimates ** Damages resulting from events will be paid for by the Renter. ** Regular Maintenance, general repairs, wear and tear, capital repairs and expenditures by SIB ** Management, Administration Salaries, Sales Commission paid by STYLE out of Management fee. 7. REFERENCES – (Enclosed) List of three (3) public or private sector clients’ references of current and past customers of which they have provided services within the past five (5) years of similar scope and size of those described herein. ISLAND GARDENS FARMS (DBA SAMSARA GARDENS) KAREN CHIN POLACK AND PHILIP POLACK 305.989.7333| Samsaramiami@gmail.com | 22400 SW 147th Avenue, Miami, FL 33170 - STYLE Catering Manages Venue MOBILE ARTS LLC (DBA MAPS PRODUCTION HOUSE / MAPS BACKLOT) PAUL C LARDI | Pauliemaps@mac.com |342 NW 24th St, Miami, FL 33127|305.582.6505| STYLE Catering Manages Events on a per event basis. COLLIERS INTERNATIONAL - 1111 LINCOLN ROAD 7TH FLOOR EVENT SPACE MONICA LA RUBIA| Monica.Larrubia@colliers.com| 1111 Lincoln Road, Suite 750, Miami Beach, FL 33139|305.705.6619 STYLE Catering Manages Events on a per event basis. 8. CONTRACT FORMS All completed contract forms. (Enclosed) 9. EXCEPTIONS Firm must list any exceptions taken to the terms and condition in this RFP. Responses will only be considered from firms which have been directly engaged in the business of event management services as described in this Solicitation for a minimum period of five (5) years ( Request four(4) years exception) years prior to the date of this Solicitation. Excess Umbrella Liability with a minimum limit of $5,000,000, (Request $2M exception) over and above the Comprehensive General Liability, Business Automobile Liability and Employers’ Liability limits and coverage forms indicated. Management Professional Liability with a $5,000,000 (Request $1M exception) minimum limit of liability. Owned and Non-owned Business Automobile Liability with a minimum limit of one million ($1,000,000). Impossible. STYLE Catering, Inc. does not Own any Vehicles. Full Insurance coverage is taken with every rental. Can be revisited when STYLE purchases vehicles. The City of Sunny Isles Beach to be named as an Additional Insured with the benefit of a Waiver of Subrogation. Coverage must be afforded on a form no more restrictive than the latest edition of the Business Automobile Liability policy, without restrictive endorsements, as filed by the Insurance Services STYLE Catering, Inc. RFP no.22-03-01 7 | P a g e Office, and must include: Owned Vehicles; o Hired and Non-Owned Vehicles; o Employers’ Non- Ownership. The City shall be named as an additional insured on the above-referenced policies. 2.13 DAMAGES Any damages to existing electrical services due to overload will be the responsibility of the successful proposer.( Damages will be the responsibility of the renter, not proposer) If property (public or private) is damaged while contractor is performing work specified or is removed for the convenience of the work, it shall be repaired or replaced at the expense of the contractor in a manner acceptable to the City prior to the final acceptance of the work (damage would have to be CAUSED BY the contractor for the contractor to be responsible) Florida Statute 448.095 further provides that if a contractor enters into a contract with a subcontractor, the subcontractor must provide the contractor with an affidavit stating that the subcontractor does not employ, contract with, or subcontract with an unauthorized alien. (We will request affidavit from Subcontractors. At this time, it is impossible to know if all subcontractors will comply) In accordance with Florida Statute 448.095, all contractors doing business with the City of Sunny Isles Beach are required to verify employee eligibility using the E-Verify system for all existing and new employees hired by the contractor (requesting only those employees assigned to work at the Gateway Center or on the Gateway project use the E-verify system. STYLE Catering, Inc has proper I9 documents on file for al employees and does not hire unauthorized aliens. STYLE Catering, Inc employs far more employees than the scope of the project requires ) Further, the contractor must also require and maintain the statutorily required affidavit of its subcontractors. (see exception above) It is the responsibility of the awarded vendor to ensure compliance with E-Verify requirements (as applicable). To enroll in E-Verify, employers should visit the E-Verify website (https://www.e- verify.gov/employers/enrolling-in-e-verify) and follow the instructions. The contractor must, as usual, retain the I-9 Forms for inspection.