HomeMy WebLinkAboutReso 2022-3343RESOLUTION NO. 2022 - -'
A RESOLUTION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, AUTHORIZING
THE EXPENDITURE OF BUDGETED AND APPROVED FUNDS WITH SOFTWARE
HOUSE INTERNATIONAL, INC. FOR INFORMATION TECHNOLOGY SOLUTIONS
AND SERVICES, IN AN AMOUNT NOT TO EXCEED EIGHTY-NINE THOUSAND FIVE
HUNDRED EIGHTY-SIX DOLLARS AND FORTY-SEVEN CENTS ($89,586.47);
AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO
EFFECTUATE THIS RESOLUTION; PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City of Sunny Isles Beach ("City") has a continuous need to upgrade and
maintain its computer network infrastructure ("Services") due to changes in its computing
environment; and
WHEREAS, the City of Mesa, Arizona ("Mesa"), issued Request for Proposal No.
2018011 ("RFP") for information technology solutions and services, and awarded the RFP to
Software House International ("Contractor"); and
WHEREAS, the Contractor has expressed their ability and desire to provide the Services
to the City pursuant to the pricing terms and conditions offered to the City of Mesa under
Contract No. 2018011-02; and
WHEREAS, pursuant to the City's procurement code provisions, purchases made under
state, county or other governmental contracts, or competitive bids with other governmental
agencies are exempt from the City's competitive bidding procedures; and
WHEREAS, the City Commission previously ratified an expenditure with the Contractor
for the Services in an amount not to exceed $117,160.47; and
WHEREAS, the City now wishes to authorize the expenditure of budgeted and approved
funds with Software House International for information technology solutions and services, in
an amount not to exceed Seventy -Two Thousand Eight Hundred Thirty -Nine Dollars and Fifty -
Three Cents ($72,839.53), for a total expenditure authority not to exceed One Hundred Ninety
Thousand Dollars ($190,000.00).
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF SUNNY
ISLES BEACH, FLORIDA, AS FOLLOWS:
Section 1. Approving Expenditure of Funds. The City Commission hereby authorizes the
expenditure of budgeted and approved funds with Software House International for
information technology solutions and services, in an amount not to exceed Seventy -Two
Thousand Eight Hundred Thirty -Nine Dollars and Fifty -Three Cents ($72,839.53), for a total
expenditure authority not to exceed One Hundred Ninety Thousand Dollars ($190,000.00).
Section 2. Authorization of City Manager. The City Manager is hereby authorized to do all
things necessary to effectuate this Resolution.
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Section 3. Effective Date. The Resolution shall take effect upon adoption.
PASSED AND ADOPTED this 19' day of May 2022.
Dana Robin Goldman, Mayor
ATTEST: ! ' APPROVED AS TO FORM
AND LEGAL SUFFICIENCY:
Maur io Betan ur, CMC, City Clerk \.,�dward A. Dion, City Attorney
Moved by: i . %.5 - -"if Seconded by �%� %� (>�'� �.� ✓ �"
Vote:
Mayor Goldman_,(Yes) (No)
Vice Mayor Viscarra ,YYes) (No)
Commissioner Joseph (Yes) (No)
Commissioner Lama s) (No)
Commissioner Stuyvesant (Yes) (No)
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C,rt 4i sWM 1+�4
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
(305) 947-0606 City Hall
(305) 949-3113 Fax
MEMORANDUM
TO: Honorable Mayor and City Commissioners
VIA: Stan Morris, City Manager
FROM: Derrick Arias, Chief Information Officer
DATE: May 19, 2022
RE: Authorizing the Expenditure of Budgeted and Approved Funds with SoftwarE
House International for Fiscal Year 2022-2023
RECOMMENDATION:
Staff recommends approval of this Resolution.
REASONS:
The City purchases a variety information technology software and hardware products and services,
consisting of cyber security, telephone, wireless, and backup protection, through several value added
resellers (VARs) including Software House International (SHI). The City has previously purchased a totz
of $117,160.47 in products and services from SHI this fiscal year.
The City is planning to purchase and implement a new cybersecurity solution which will cost
approximately $42,000. Staff would also like to request an a contingency amount of $30,839.53 for
additional purchases this fiscal year.
Therefore, this resolution authorizes the additional expenditure of budgeted funds in the amount of
72,839.53 with SHI for the remainder of fiscal year 2022-2023, for a total not -to -exceed amount of
$190,000.00.
ADDITIONAL INFORMATION:
For a list of vendors, please see the "SHI Vendor Listing" document attached to item 10V.
FUNDING SOURCE:
Funds have been appropriated in account nos.: 001-2-5160-434050-00000, 001-2-5160-434051-
00000, 001-2-5160-464101-00000, 001-2-5160-464300-00000.
Item Number: 10.W
623
ATTACHMENTS:
Resolution
Item Number: 10.W
624