HomeMy WebLinkAboutReso 2022-3334RESOLUTION NO. 2022 ->_Q
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH,
FLORIDA, APPROVING A PROJECT AGREEMENT WITH KEITH AND ASSOCIATES,
INC., d/b/a KEITH, TO PROVIDE CIVIL ENGINEERING AND LANDSCAPE
ARCHITECTURAL SERVICES FOR THE BELLA VISTA BAY PARK, IN AN AMOUNT
NOT TO EXCEED EIGHT -TWO THOUSAND NINE HUNDRED THIRTY DOLLARS
($82,930.00), ATTACHED HERETO AS EXHIBIT "A"; AUTHORIZING THE MAYOR
TO EXECUTE SAID AGREEMENT; AUTHORIZING THE CITY MANAGER TO DO ALL
THINGS NECESSARY TO EFFECTUATE THIS RESOLUTION; PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, the City of Sunny Isles Beach ("City") is the owner of the Property located at
500 Sunny Isles Boulevard, known as Bella Vista Bay Park ("Park"); and
WHEREAS, on January 21St, 2021, via Resolution No. 2021-3160, the City Commission of
short listed six (6) civil engineering firms, in response to Request for Qualifications No. 20-07-01
for Continuing Professional Services ("RFQ'), pursuant to the Consultants' Competitive
Negotiation Act; and
WHEREAS, the City requested general civil engineering services as one of several
disciplines listed in the RFQ; and
WHEREAS, Keith and Associates, Inc., d/b/a/ Keith ("Firm") was one of the six (6) firms
short listed to provide general civil engineering and landscape architectural services ("Services")
to the City, and entered into a Continuing Services Agreement to provide said Services on an as
needed basis; and
WHEREAS, the City is in need of a firm to provide the Services for the development of
the Park ("Project"); and
WHEREAS, after careful review and consideration, the City Manager has determined that
based on relevant experience, qualification, and past performance, the Firm is uniquely
positioned to provide the City with the desired Services for the Project; and
WHEREAS, the Firm has expressed the ability and desire to provide these Services and
has submitted a proposal; and
WHEREAS, the City Commission wishes to enter into a Project Agreement with Keith and
Associates, Inc., d/b/a/ Keith to provide the Services for the development of Bella Vista Bay
Park, in an amount not to exceed Eight -Two Thousand Nine Hundred Thirty Dollars
($82,930.00), attached hereto as Exhibit "A".
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF SUNNY
ISLES BEACH, FLORIDA, AS FOLLOWS:
@BCL@9009CC62.doc Page 1 of 2 415
Section 1. Approval of Proiect Agreement. The City Commission hereby approves a Project
Agreement with Keith and Associates, Inc., d/b/a/ Keith to provide the Services for the
development of Bella Vista Bay Park, in an amount not to exceed Eight -Two Thousand Nine
Hundred Thirty Dollars ($82,930.00), attached hereto as Exhibit "A".
Section 2. Authorization of Mayor. The Mayor is hereby authorized to execute said
Agreement.
Section 3. Authorization of City Manager. The City Manager is hereby authorized to do all
things necessary to effectuate this Resolution.
Section 4. Effective Date. This Resolution shall become effective upon adoption.
PASSED AND ADOPTED this 19th day of May 2022.
Dana Robin Goldman, Mayor
ATTEST: APPROVED AS TO FORM
AND LEGAL SUFFICIENCY:
0r L�
Mau icio 6etancr, CMC, City Clerk Edward A. Dion, City Attorney
Moved by: t �' /' )� Seconded by:&W_;�
Vote:
Mayor Goldman
Imo' (Yes)
(No)
Vice Mayor Viscarra
(Yes)
(No)
Commissioner Joseph
�(Yes)
(No)
Commissioner Lama
(Nes)
(No)
Commissioner Stuyvesant
(Yes)
(No)
@BCL@9009CC62.doc Page 2 of 2 416
PROJECT AGREEMENT
Between
THE CITY OF SUNNY ISLES BEACH
And
KEITH AND ASSOCIATES, INC. D/B/A KEITH
For
BELLA VISTA PARK
Pursuant to the provisions contained in the Continuing Services Agreement between the
City of Sunny Isles Beach ("City") and Keith and Associates, Inc. d/b/a Keith ("Consultant") for
Professional Civil Engineering Services pursuant to Request for Qualifications No. 20-07-01
(hereinafter referred to as "Continuing Services Agreement") dated April 30, 2021, this Project
Agreement (hereinafter referred to as "Agreement") authorizes the Consultant to provide the
services as set forth below:
SECTION 1 INCORPORATION OF CONTINUING SERVICES AGREEMENT
1.1 All terms and conditions of the Continuing Services Agreement between the City and the
Consultant dated April 30, 2021, not specifically modified by this Agreement shall remain
in full force and effect and are incorporated into and made a part of this Agreement by this
reference as though set forth in full.
SECTION 2 CONSULTANT'S BASIC DUTIES TO CITY
2.1 By executing this Agreement, the Consultant represents to the City that the Consultant is
professionally qualified to act as the Consultant for the Project (hereinafter referred to as
"the Project") and is licensed to practice engineering by all public entities having
jurisdiction over the Consultant and the Project. The Consultant further represents to the
City that the Consultant will maintain all necessary licenses, or other authorizations
necessary to act as Consultant for the Project until Consultant's duties hereunder have been
completed. The Consultant shall be responsible for providing all necessary subconsultants
required for the successful completion of the work as outlined in EXHIBIT "1," Scope of
Services. The Consultant assumes full responsibility to the City for the improper acts,
negligence, and omissions of its subconsultants and of all others employed or retained by
the Consultant in connection with the Project.
2.2 VERIFICATION OF CITY DOCUMENTS AND PROJECT SITE
417
2.2.1 Execution of this Agreement by the Consultant constitutes a representation that the
Consultant has become familiar with the Project site and the local conditions under which
the Project is to be implemented.
2.2.2 Consultant shall review, examine, and verify the documents and information furnished by
the City concerning the Project site with respect to locations, elevations, and all other
existing conditions, etc., before preparing design documents. Consultant shall compare any
documents furnished by the City to the Project site to verify dimensions, clearances and
the like before preparing design documents. The Consultant shall be solely responsible for
any inaccuracies or conflicts that might have been detected or avoided by such verification.
2.3 PRELIMINARY DESIGN
2.3.1 The Consultant shall review and examine the information, including any desired schedule
and budgetary requirements, furnished by the City to understand the requirements of the
Project and shall review its understanding of such requirements with the City.
2.3.2 The Consultant shall furnish to the City a preliminary written evaluation of such
information in light of any Project budget requirements.
2.3.3 The Consultant shall review and discuss with the City any alternative approaches to design
and construction of the Project.
2.3.4 The Consultant shall prepare and submit to the City for its review of Preliminary Landscape
Plan documents illustrating the scale and relationship of proposed Project components.
The Consultant shall be responsible for furnishing a legal description and any necessary
survey(s) of the site, including, as may be reasonably required, grades and lines of streets,
alleys, pavements and adjoining structures, rights-of-way, restrictions, easements,
encroachments, zoning, deed restrictions, boundaries and contours of the site; locations,
dimensions and necessary data pertaining to existing buildings and other improvements;
and information concerning available service and utility lines above and below grade,
including inverts and depths.
2.3.5 The Consultant shall submit to the City an estimate of probable construction costs for the
Project.
2.4 SIXTY PERCENT DESIGN DOCUMENTS
2.4.1 Based on the Preliminary Landscape Plan documents and any adjustments to that design,
the proposed schedule, or Project budget authorized by the City, the Consultant shall
prepare and submit to the City for its review, 60% design documents consisting of drawings
and other documents to fix and describe the size and character of the Project as to civil,
architectural, structural, mechanical and electrical systems; landscape architectural and
irrigation design; materials and such other elements as may be appropriate.
418
2.4.2 The Consultant shall review its estimate of probable construction costs, shall make any
appropriate revisions thereto and furnish same to the City.
2.5 ONE HUNDRED PERCENT DOCUMENTS
2.5.1 Upon the City's authorization, the Consultant shall prepare 100% design documents
consisting of drawings and specifications setting forth in detail the requirements for
construction of the Project. Such Construction Documents shall be project specific and
shall be accurate, coordinated and adequate for construction, and shall be in conformity
and comply with all applicable law, codes, standards, and regulations. Products specified
for use shall be readily available unless specifically authorized by the City.
2.5.2 The Consultant shall review its most recent estimate of probable construction costs, shall
make any appropriate revisions thereto and furnish same to the City.
2.5.3 The Consultant shall assist the City in preparing and filing all documents necessary to
obtain the approval of all authorities having jurisdiction over the Project. This can begin
when the design documents are approximately 90% complete.
2.5.4 The Consultant shall be responsible for the preparation of electronic documents to be
included in the City bid packages. Such packages shall include copies of all relevant plans,
specifications, and other documents upon which the bidding is to be based.
2.5.5 In the event that there are amendments to the bid packages, amendments to any of the
documents contained with the bid packages, or any clarifications issued during the bidding
process, the Consultant shall prepare for the City's approval written addenda as appropriate
to interpret, clarify or expand the bidding documents. The Consultant shall make such
documents available to all prospective bidders in a manner acceptable to the City, and shall
be reimbursed for the actual costs of reproduction at the same rate specified in Section
2.5.4. There shall be no additional charges for amendments or clarifications other than as
provided in Section 2.5.4.
2.5.6 The Consultant shall coordinate with the City during the bidding process and be available
to address bidders' questions and comments at any time during the bidding process. The
Consultant shall attend the pre-bid meeting, which will be held at a location as specified
by the City.
2.5.7 The Consultant shall be available as necessary to assist the City in the evaluation of all bids
received for determination of compliance with the bidding requirements. The Consultant
shall not be responsible for performing any investigations or reference checks regarding
bidders, nor shall it be responsible for determining whether a bid is responsive or a bidder
is responsible; however, the Consultant shall assist the City as necessary in making such
determination.
2.5.8 The Consultant will investigate, study, and analyze any proposed substitutions of materials
or equipment and shall advise the City with respect to same.
419
2.6 ADDITIONAL SERVICES
The following services of the Consultant are not included in Sections 2.3 through 2.5, nor
in EXHIBIT "1," Scope of Services. Nevertheless, the Consultant shall provide such
services as related to the Project if authorized in writing by the City prior to the
performance or furnishing of same, and, unless otherwise specified in this Agreement, said
services shall be paid for by the City as provided hereinafter.
2.6.1 Making revisions in drawings, specifications or other documents when such revisions are
inconsistent with written direction by the City previously given, are required by the
enactment or revision of codes, laws or regulations subsequent to the preparation of such
documents and not reasonably anticipated, or are due to other causes not within the control
or responsibility of the Consultant, either in whole or in part.
2.6.2 Preparing drawings, specifications and supporting data in connection with Change Orders,
provided that such Change Orders are issued by the City due to causes not within the
control or responsibility of the Consultant, either in whole or in part.
2.6.3 Providing services concerning repair or replacement of work damaged by fire or other
cause during construction provided that such services are required by causes not the
responsibility of the Consultant, either in whole or in part.
2.6.4 Providing services made necessary solely by the default of the Contractor or defects or
deficiencies in the work of the Contractor.
2.7 SERVICE SCHEDULE
2.7.1 Upon receipt of the Notification of Commencement and the fully executed Purchase Order,
the Consultant shall commence services to the City on the Commencement Date, and shall
continuously perform services to the City, without interruption, in accordance with the time
frames set forth in the "Project Schedule," a copy of which is attached and incorporated
into this Agreement as EXHIBIT "1." The number of calendar days from the
Commencement Date, through the date set forth in the Project Schedule for completion of
the Project or the date of actual completion of the Project, which ever shall last occur, shall
constitute the Contract Time.
2.7.2 No Damages for Delay: The Consultant shall not be entitled to any claim for damages
including, but not limited to, loss of profits, loss of use, home office overhead expenses,
equipment rental and similar costs on account of delays in the progress of the Project from
any cause or national disaster or emergency, unusual delay in deliveries, unusual delay in
procuring permits, differing site conditions, unavoidable casualties or other cause beyond
the Consultant's control, or by delay authorized by the City, or by other causes which the
Consultant determines may justify delay. The Consultant's sole recovery and remedy for
any such delay shall be a reasonable extension of time and a revision to the Project
Schedule as determined by the City. However, additional costs to the Consultant or delays
420
in the Consultant's performance caused by improperly timed activities shall not be the basis
for granting a time extension. If the Consultant wishes to make a claim for an increase in
time of performance, written notice of such claim shall be made to the City within three
(3) working days after the occurrence of the event, or the first appearance of the condition
giving rise to such claim. The City's representative shall determine whether the Consultant
is entitled to a time extension for the delay. The failure of the Consultant to give such
notice shall constitute a waiver of any claim under this section.
2.8 PERSONNEL
2.8.1 The Consultant shall assign only qualified personnel to perform any service concerning the
Project. At the time of execution of this Agreement, the parties anticipate that the following
named individuals will perform those supervisory or primary functions indicated:
NAME FUNCTION
Alex Lazowick President
So long as the individuals named above remain actively employed or retained by the
Consultant, they shall perform the functions indicated next to their names. Furthermore,
the City reserves the right to reject any proposed substitution for any of the above named
individuals, and the City shall have the further right to require that any individual assigned
to the Project by the Consultant be removed from the Project and reassigned for good cause.
SECTION 3 CITY'S BASIC DUTIES TO CONSULTANT
3.1 The City shall provide the Consultant with adequate information regarding the City's
requirements for the Project including any desired or required design or construction
schedule, or both, and any budgetary requirements including fixed limit of construction
cost, prior to the start of the Construction Documents Phase of design, upon which the
Consultant shall be entitled to rely.
3.2 The City shall review any documents submitted by the Consultant requiring the City's
decision, and shall render any required decision pertaining thereto in a timely fashion.
3.3 The City shall furnish structural, mechanical, chemical and other laboratory tests,
inspections and reports as required by law or the Construction Contract.
3.4 If the City becomes aware of any fault or defect in the Project, nonconformance with
the Construction Contract, or of any errors, omissions or inconsistencies in the
drawings or specifications, prompt notice thereof shall be given by the City to the
Consultant.
3.5 The City shall perform those duties set forth in Sections 3.1 through 3.4 as
expeditiously as may reasonably be necessary for the orderly progress of the
Consultant's services and of the work.
421
3.6 The City's review of any documents prepared by the Consultant or its subconsultants
shall be solely for the purpose of determining whether such documents are generally
consistent with the City's construction program and intent. No review of such
documents shall relieve the Consultant of its responsibility for the accuracy, adequacy,
fitness, suitability and coordination of its work product.
SECTION 4 CONSTRUCTION COSTS
4.1 If the cost of construction exceeds the cost agreed upon by the City by more than 5%
of the lowest bona fide bid or negotiated proposal, the City may (1) give written
approval of an increase in such fixed limit, (2) authorize rebidding or renegotiating of
the Project, (3) terminate the Project and this Agreement in accordance herewith, or (4)
cooperate in revising the Project scope or quality, or both, as required to reduce the
construction cost. In the case of (4), the Consultant, without additional charge to the
City, shall consult with the City and shall revise and modify the drawings and
specifications as necessary to achieve compliance with the cost agreed upon by the
City. Absent negligence on the part of the Consultant in making its estimates of probable
construction cost, providing such modifications and revisions shall be the limit of the
Consultant's responsibility arising from the establishment of such construction costs,
and having done so, the Consultant shall be entitled to compensation for all other
services performed, in accordance with this Agreement.
SECTION 5 BASIS OF COMPENSATION
5.1 The City shall compensate the Consultant for an amount not to exceed $79,430.00 based
on services rendered pursuant to Sections 2.3 through 2.5 and EXHIBIT 111," Scope of
Services. Billings for each phase shall not exceed the amount allocated to each phase.
5.2 Payment to the Consultant of the sum set forth in Section 5.1 shall be allocated for work
completed for each of the following tasks:
Task 101 - Boundary and Topographic Survey ..........................................
$10,000.00
Task 102 - Mean High Water Survey (Optional Service) .............................
$2,500.00
Task 103 - Existing Easement Research (By Subconsultant - Paramount
Title Services) —
OptionalServices..........................................................................................
$1,350.00
Task 201 - SUE Horizontal Designation Services ........................................
$2,000.00
Task 202 - SUE Location Services...............................................................
$35250.00
Task 203 - SUE Utility Mapping..................................................................
$1,400.00
Task 204 - Geotechnical Testing and Reporting (NV5 — Geotech Sub.)......
$5,250.00
Task 301 - Site Plan Preparation and Processing ..........................................
$6,000.00
Task 401 - Preliminary Engineering / Design Development Plans ..............
$5,000.00
Task 402 - Engineering Construction Documents ........................................
$8,000.00
422
Task 403 - Engineering Permitting............................................................... $9,500.00
Task 501 - Electrical Construction Documents (CD) (SGM Engineering - Electrical Sub.)
....................................................................................................................... $2,680.00
Task 601 - Structural Construction Documents (CD) and Permitting — New Seawall
(Trident — Structural / Environmental Sub.) ................................................. $6,500.00
Task 701 - Preliminary Landscape / Design Development Plans ................. $6,500.00
Task 702 - Landscape Construction Documents .......................................... $9,500.00
5.3 Additional services of the Consultant as described in Section 2.6, if any, shall be
compensated as follows:
See EXHIBIT "1" of this Agreement "Fee Schedule" —
5.4 Reimbursable Expenses as defined in Section 6 shall be reimbursed to the Consultant by
the City as provided in Section 6.
5.5 If the scope of the Consultant's services are changed materially through no fault of the
Consultant, compensation due to the Consultant shall be equitably adjusted, either upward
or downward.
SECTION 6 BILLING AND PAYMENTS TO CONSULTANT
6.1 Billing by the Consultant shall be in accordance with EXHIBIT "1" of this Agreement.
Payments to the Consultant shall also be in accordance with EXHIBIT "F" of the
Continuing Services Agreement and EXHIBIT "1" of this Agreement.
6.2 REIMBURSABLE EXPENSES
6.2.1 Reimbursable Expenses shall mean expenses incurred by the Consultant and
Consultant's subconsultants in the interest of the Project, as follows:
Not to exceed $3,500.00 without prior written authorization by the City.
6.2.1.1 Reasonable expenses of. mileage reimbursement in accordance with Chapter 112,
Florida Statutes; fees paid for securing approval of authorities having jurisdiction over
the Project; actual cost of reproduction, postage and handling of drawings,
specifications and other documents; renderings, models and mock-ups requested by the
City; additional insurance coverage or limits, including professional liability insurance,
requested by the City in excess of that required in the Request For Qualifications. The
Consultant shall only be reimbursed for the direct cost of the item without additional
mark-up. Costs for meals, snacks, and beverages are not considered a reimbursable
expense.
423
SECTION 7 TERM
7.1 This Agreement shall commence on the date this instrument is fully executed by all parties
and shall continue in full force and effect for a term of two (2) years unless otherwise
terminated pursuant to Section 8.1 or 8.2, or other applicable sections of this Agreement.
SECTION 8 TERMINATION
8.1 TERMINATION FOR CAUSE
8.1.1 This Agreement may be terminated by either party upon seven (7) days' written notice
to the other should such other party fail substantially to perform in accordance with its
material terms through no fault of the party initiating the termination. In the event of a
termination for cause, the Consultant shall be entitled to receive compensation for any
work completed pursuant to the Agreement to the satisfaction of the City through the
date of termination, less any amounts which the City reasonably deems necessary to
withhold in order to correct any defects or deficiencies in the work performed by the
Consultant. In no event shall the City pay for profit or overhead on work not performed.
8.2 TERMINATION FOR CONVENIENCE
8.2.1 This Agreement may be terminated by the City without cause upon ten (10) days'
written notice to the Consultant. In the event of such a termination without cause, the
Consultant shall be compensated for all services completed pursuant to this Agreement
to the satisfaction of the City up to and through the date of termination, together with
Reimbursable Expenses incurred. In such event, the Consultant shall promptly submit
to the City its invoice for final payment and reimbursement which invoice shall comply
with the provisions of Section 2.5 of EXHIBIT "F" of the Continuing Services
Agreement.
8.2.2 Under no circumstances shall the City make payment of profit or overhead for. work
that has not been performed. Additionally, the City shall not make payment for the
following items:
8.2.2.1 Anticipated profits or fees to be earned on completed portions of the work;
8.2.2.2 Consequential damages;
8.2.2.3 Costs incurred in respect to materials, equipment or services purchased or work done
in excess of reasonable quantitative requirements of this Agreement;
8.2.2.4 Expenses of Consultant due to the failure of Consultant or its subconsultants to
discontinue the work with reasonable promptness after notice of termination has been
given to the Consultant; and
8.2.2.5 Losses upon other contracts or from sales or exchanges of capital assets or Internal
Revenue Code Section 1231 assets.
424
8.2.2.6 Damage or loss caused by delay.
8.3 Assignment Upon Termination. Upon termination of this Agreement, the work product
of the Consultant shall become the property of the City and the Consultant shall within ten
(10) working days of receipt of written direction from the City, transfer to either the City
or its authorized designee, all work product in its possession, including but not limited to,
designs, specifications, drawings, studies, reports and all other documents and data in the
possession of the Consultant pertaining to this Agreement. Upon the City's request, the
Consultant shall additionally assign its rights, title and interest under any subcontractor's
agreements to the City. All work product provided under this Section shall be used solely
for its intended purpose.
SECTION 9 SEVERABILITY
9.1 If any term or provision of this Agreement or its application thereof to any person or
circumstance shall, to any extent, be held invalid or unenforceable, the remainder of this
Agreement or the application of such terms or provisions to persons or circumstances other
than those to which it is held invalid or unenforceable, shall not be affected, and every
other term and provision of this Agreement shall be deemed valid and enforceable to the
extent permitted by law.
[SIGNATURE PAGE TO FOLLOW]
425
IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement
on the respective dates under each signature: the City, signing by and through its Mayor, attested
to by its City Clerk, duly authorized to execute same and by Keith and Associates, Inc. d/b/a Keith,
signing by Alex Lazowick and through its President duly authorized to execute same.
CITY
CITY OF SUNNY ISLES BEACH, FLORIDA
By:
Dana Robin Goldman, Mayor
4? kday of '2022.
AUTHEN` kATAON:
City Verk
Mauricio B
(SEAL)
Approved as to form for the City:
Edward A. Dion, City Attorney
By: Lix
Edward A. Dion
C,-- City Attorney
426
CONSULTANT
Keith and Associates, Inc. dba KEITH
20th day of April
Please type name of Secretary
(CORPORATE SEAL)
WITNESSES:
2022.
P-
N
Iq
� KEITH
Engineering Inspired Design.
WORK AUTHORIZATION PURSUANT TO THE
CONTINUING PROFESSIONAL ENGINEERING SERVICES
AGREEMENT BETWEEN THE CITY OF OF SUNNY ISLES BEACH AND
KEITH AND ASSOCIATES, INC. (KEITH)
ppil Q 2477
April 14, 2022
April 19, 2022
WORK AUTHORIZATION NO. # 04
TASK ORDER NO. (CITY No. TBD) PROJECT NO.11723.04 (KEITH)
PROJECT NAME: Bella Vista Park
Project Location: 500 Sunny Isles Beach Blvd., Sunny Isles Beach, FL 33160
PROJECT
The City of Sunny Isles Beach (CITY/OWNER/CLIENT) has requested that KEITH (CONSULTANT)
provide Civil Engineering and Landscape Architecture professional services for the development of
a new park at the Bella Vista Park site.
The property is identified within Folios # 31-2214-007-0210. The property is owned by the City of
Sunny Isles. The existing park property is located on the southeast corner of the Sunny Isles Beach
Blvd (S.R. 826) bridge and the Intracoastal Waterway.
The overall property is approximately 0.9 acres. The CITY has requested KEITH to develop
Construction Documents consisting of:
1. Install new seawall to replace existing Rip -Rap Embankment to fill-in area and maximize
uplands.
2. Construct a small building consisting of:
a. Marine patrol office, open concept welcome kiosk station for kayak/paddle board
rentals.
b. City would like to use existing concrete slab as building foundation.
The City advised that the building will be designed by City selected Architect under separate
contract but will require KEITH to closely coordinate with them.
3. Provide baywalk connection alternatives. Site may have significant elevation changes with the
adjacent new Chabad building currently under construction (approx. 8' NGVD). City advised
that alternative baywalk connection solution may be to connect the Chabad' baywalk and wrap
it along the alley and not connect it to the park.
4. Wastewater service to the new building will need to use a new grinder pump station .
5. Site lighting should be limited to life safety only. Park will not be open at night.
6. Landscape and Hardscape Improvements consistent with other existing parks throughout the
City. The City indicated that they will allow variations in hardscape elements from other parks
but in addition to aesthetics, durability and low maintenance is key.
www.KEITHteam.com
pompano beach (HQ) • fort Lauderdale • miami s west palm beach • orlando • tallahassee 428
Page 2 of 14
11723.04 — Bella Vista Park
City of Sunny Isles Beach
Per the CLIENT, the following professional services are to be included in the proposal:
1. Surveying by KEITH
2. Civil Engineering by KEITH
3. Landscape Architecture by KEITH
4. Geotechnical Testing by subconsultant (NV -5)
5. Site Lighting by subconsultant (SGM)
6. Marine Structural Design and Environmental Permitting for new Seawall by
subconsultant (Trident)
Per the CLIENT, the following deliverable/phases are to be included in the proposal:
• Design Development Plans (including Civil and Landscape).
• Initial Construction Documents (60% CDs)
• Final Construction Documents (100% CDs)
SCOPE OF SERVICES
Project Areas — Site Map
0 Engineering Inspired Design. 429
Page 3 of 14
11723.04 — Bella Vista Park
City of Sunny Isles Beach
SURVEY SERVICES
Task 101 Boundary and Topographic Survey
KEITH shall prepare a Boundary and Topographic Survey of the site. Survey shall show the boundary
lines together with surface improvements such as buildings, roadways, pavement, sidewalks, traffic
striping, walls, fences, surface utilities, etc.
Topography includes surrounding rip -rap, boulders and neighboring southern seawall. As -built of
dock, piles, electrical hook-ups,etc. (below deck features excluded). Includes soundings of submerged
are to the approximate boundary as depicted in yellow. Storm and Sanitary structures shall be noted
with the pipe invert elevation, diameter, material, and direction. Off-site survey along the service road
up to the existing sanitary sewer manhole to the east of the site. Elevations shall be shown at an
interval of approximately 50 feet, including intermediate changes in grade.
Note: Vertical Datum for this survey shall be NGVD 1929 unless otherwise directed by Client
and the Horizontal Datum shall be NAD 83/2011.
Task 102 Mean High Water Survey (Optional Service)
KEITH shall prepare a Mean High Water Survey. Survey to determine the Mean High Water Line
following the guidelines set by the Bureau of Surveying and Mapping, Florida Department of
Environmental Protection.
Note: Vertical Datum for this survey shall be NGVD 1929 unless otherwise directed by Client
and the Horizontal Datum shall be NAD 83/2011.
Engineering Inspired Design. 430
0
Page 4 of 14
11723.04 — Bella Vista Park
City of Sunny Isles Beach
Task 103 Existing Easement Research (By Subconsultant - Paramount Title Services) —
Optional Services
The Subconsultant (Paramount Title Services) will prepare an on-site easement and adjoining right-
of-way search. This is not a title commitment. Results of such search will be provided to KEITH to
include as part of the Boundary and Topographic Survey.
This task is offered as Optional Services in lieu of the City/Client supplying KEITH with all
documents covering easements, encumbrances, Title Commitment and exception documents
referenced therein. Survey will include review, depiction and/or notation of applicable documents.
SUBSURFACE UTILITY ENGINEERING (SUE) SERVICES
KEITH will follow ASCE Standard 38-02 — "Standard Guidelines for the Collection and Depiction of
Existing Subsurface Utility Data" during the field and office operations for this project. The quality
levels discussed below are defined within the standard. KEITH is to provide professional services
associated with designation, location, and mapping of existing subsurface utilities within the depicted
survey limits. KEITH shall designate all known tone able and non -tone able utilities. Gravity systems,
service laterals, irrigation or overhead facilities are not included in this investigation.
Task 201 SUE Horizontal Designation Services
KEITH will horizontally mark any known tone able and non -tone able underground utilities that are
represented on as -built plans, above ground appurtenances, and other miscellaneous utility records
(to be provided by CLIENT). Conductive utilities will be marked on the surface utilizing active
geophysical prospecting techniques in conjunction with electromagnetic equipment utilizing passive
radio and audio frequencies. Known non-conductive utilities and/or structures will be marked on the
surface utilizing Ground Penetrating Radar (GPR), above ground features, professional judgment,
utility plats and/or as-builts. This task does not include identifying gravity systems, service laterals,
irrigation, or overhead facilities unless specifically requested by the CLIENT and included in the scope
of services.
Task 202 SUE Location Services
KEITH will perform up to five (5) test holes at specific sites requested by the design engineer. Test
holes will be utilized to expose utilities to minimize any potential for damage. Test holes performed
will be of minimum size (usually 1' by 1'). Backfill of test holes will be performed utilizing the removed
material, if suitable. Areas will be restored back as close as possible to their original condition.
Installation of an identifiable above ground marker will be performed at each test hole location. Field
markers will consist of a nail and disk in asphalt, or an iron rod and cap with survey stake in grassed
areas. Test holes performed in the street will be patched using cold patch. The test hole number
and utility will be identified on the ground or on the stake, as appropriate. A test hole summary
report will be created providing coordinates, depth of cover, type, size, and material if applicable.
Subsurface Utility Engineering Conditions and Understandings
CLIENT and/or their contractor is required by law to contact Sunshine State One Call of Florida
forty-eight (48) hours in advance of any CLIENT excavation. KEITH will not access confined spaces.
If confined spaces need to be accessed for locating purposes, then the client will be notified, and
further arrangements will be made for said access. Additional fees may be applicable. If additional
MOT is required beyond the capability of KEITH's standard MOT operations, KEITH will notify the
client. Additional requests outside the scope of services, when requested by client and/or client's
representative, will be invoiced on an hourly basis. This proposal assumes site access is available
and work can be performed between the hours of 7:30 AM and 5:00 PM Monday through Friday.
Engineering inspired Design. 431
1
Page 5 of 14
11723.04 — Bella Vista Park
City of Sunny Isles Beach
Task 203 SUE Utility Mapping
KEITH will perform surveying services to collect the surface markings completed in Task 201 and/or
Task 202 that mark the underground utilities. Survey of said markings shall be based on Real -Time
Kinematic (RTK) GPS observations and referenced to the Florida State Plane Coordinate System
(NAD83/11) and the National Geodetic Vertical Datum of 1929 (NGVD29). Survey of Horizontal
Designations shall be delivered in a geo-referenced (NAD83/11) AutoCAD file. Survey of Location
Services (Test Holes) shall be delivered in Excel in PNEZD format.
GEOTECHNICAL ENGINEERING SERVICES (NV5 - Geotechnical Sub.)
Refer to Exhibit'A' — NV5 (Sub -Consultant) Geotechnical Engineering Services Scope and Fees.
Task 210 Geotechnical Testing and Reporting (NV5 - Geotechnical Sub.)
Provide geotechnical engineering testing and reporting services by NV5 (Geotechnical Consultant)
for the new Park located in the City of Sunny Isles Beach in Florida.
We propose drilling two borings. One of the borings would be drilled to around 40 to 50 feet
below grade close to the shoreline. A second boring will be drilled further inland and will extend
to 15 to 20 feet below grade. Proposed boring locations are shown with red circles in the image
below. We have not visited the site, and assume at this time that we can access the site from
the parking lot to the north, or the property immediately east. Boring locations could shift due
to actual site conditions.
The borings will be drilled utilizing the rotary wash method with a truck -mounted drill rig.
Samples of the subsurface materials encountered will be collected continuously down to 10
feet below ground surface. Below that depth the sampling will be performed at roughly 5 -foot
intervals. Sampling will be performed using a Standard Penetration Test (SPT) sampler per
ASTM D-1586. Upon completion of the borings, the boreholes will be grouted to the ground
surface.
2. In addition to the borings, we propose performing one (1) field permeability test to provide
information for drainage design at the site. The test will be performed to 15 feet below the
existing grade in general accordance with the South Florida Water Management District's
Engineering Inspired Design. 432
Page 6 of 14
11723.04 — Bella Vista Park
City of Sunny Isles Beach
Usual Open Hole Procedure. Upon completion of the test, the borehole will be abandoned with
grout to the ground surface. Test location can be coordinated with the project civil engineer as
appropriate.
3. For performing the fieldwork, NV5 will contact Sunshine One Call for advice about the location
of underground utilities. Additionally, we require that any other available information regarding
the location of underground utilities be provided to us. NV5 cannot be held responsible for
damage to below ground structures or utilities that are not identified to us. We specifically
request any available information about the location of underground utilities for this project.
4. An NV5 representative will layout test locations based on the furnished drawings. NV5 will
perform borings in areas that are indicated to be free from underground utilities.
5. Based on our field data we will perform engineering analyses and prepare an engineer report
with evaluations and discussions of the geotechnical aspects of the proposed development,
and provide geotechnical recommendations for design and construction. Specifically, the report
will provide:
• Drawings showing test locations, a graphic summary of the generalized subsurface conditions,
and boring logs with detailed descriptions of the materials encountered.
• Discussion of generalized subsurface conditions at the site including groundwater including
hydraulic conductivity.
• Discussion of feasible foundation type(s) for the proposed construction.
• Design parameters for the recommended foundation type, including vertical and lateral load
resistance, including recommendations for driven piling for the bulkhead and dock.
• Estimates of foundation settlements.
• Modulus of subgrade reaction for any slabs on grade.
• Design parameters for sheet piles including unit weight, angle of internal friction, and earth
pressure coefficients
• Recommendations for site preparation and grading, including the re -use of site -excavated
materials for fill, fill placement and compaction, and slab and pavement subgrade preparation.
• Construction considerations including excavation support and dewatering, impacts of existing
foundations, and impacts for adjacent structures.
The report will be signed electronically and sealed by a professional engineer licensed in the State of
Florida.
PLANNING SERVICES
Task 301 Site Plan Preparation and Processing
KEITH will develop up to three (3) Conceptual Design options for City's review. Based on client
feedback, up to two (2) revisions will be developed to define the preferred design direction to be
moved forward into the Design Development phase. Concept package shall include:
a. Illustrative Site Plan(s)
b. Supporting Diagrams
c. Character Imagery
Once the City has selected the preferred concept, KEITH will prepare one (1) dimensioned / detailed
Site Plan in accordance with the requirements of the City Land Development Code which will
include proposed building locations, vehicular circulation, required landscape areas/buffers, parking
requirements, setbacks, dumpster location, fire access and other issues required by City Land
Engineering Inspired Design. 433
1
Page 7 of 14
11723.04 — Bella Vista Park
City of Sunny Isles Beach
Development Code.
KEITH shall process one (1) Site Plan application which encompasses the project through the City.
Services include assisting with the preparation of the application and submittal requirements.
Additional tasks associated with the conditions of the development order, additional tasks related
to the DRC approval and/or CLIENT comments, may be required. If required, KEITH will provide
these additional services under a separate agreement.
CIVIL ENGINEERING SERVICES
Task 401 Preliminary Engineering / Design Development Plans
The Preliminary Plans are for CITY and/or City's Planning and Development Services Department
to review and approve the preliminary design.
KEITH will utilize the topographic survey prepared by KEITH under Task 101 and prepare a conceptual
site plan for the new park.
The preliminary engineering plan shall include available existing utility information collected from
various sources (City, utility providers etc.). This preliminary utility information will be relied upon by
KEITH in the preliminary design phase. Final design may require additional survey and/or
Subsurface Utility investigation to verify the preliminary information supplied.
Preliminary water, sanitary sewer and drainage calculations shall be performed to address the impacts
of the proposed development relating to the requirements of the site plan submission. One preliminary
engineering plan will be prepared based on the supplied conceptual site plan provided by the CITY.
The preliminary plans will contain the location of the proposed site lighting as designed by the Site
Lighting Electrical subconsultant (SGM).
KEITH shall attend one (1) coordination meeting with the CITY and City's Planning and
Development Services Department to review the preliminary design, code and integration of the
design with existing conditions (including utilities/trees/etc.) and environmental impacts of the
project. KEITH will coordinate with the CITY and other team members in the preparation of plans
to avoid conflicts between disciplines.
KEITH shall coordinate, prepare for and attend meetings with Government Agencies, including
project orientation meetings for base -line design agreements, review with City Planning, Zoning,
Fire Marshall, Engineering, and Utility representatives, and coordinate with applicable State, and
County Agencies required for final permit submittals.
Deliverables
1. Preliminary Engineering / Design Development Plans.
2. Preliminary Water, Sanitary Sewer and Drainage Calculations as required.
3. Meetings and Team Coordination — During the specified duration in the project
schedule, the KEITH team will attend up to three (3) required meetings and
coordination. It is assumed all meetings will be in South Florida.
Task 402 Engineering Construction Documents (CD)
On-site Paving, Grading, and Drainage Plans
KEITH shall prepare on-site paving, grading, and drainage construction plans, to support the
proposed development, that meet the requirements of the jurisdictional regulatory agencies.
Engineering Inspired Design. 434
IV
Page 8 of 14
11723.04 — Bella Vista Park
City of Sunny Isles Beach
Calculations shall be performed to address the impacts of the proposed development relating to the
requirements for permit agency submittal. The stormwater management system will address water
quality treatment and water quantity storage to meet the requirements of the jurisdictional agencies.
It is anticipated that the proposed drainage system will consist of a series of catch basins, pipes,
swales and perhaps exfiltration trenches. Typical sections and standard paving and drainage details
and notes for the construction of the paving, grading, and drainage system are included. Soils
percolation tests to satisfy regulatory agency requirements will be performed by the geotechnical
subconsultant (NV -5).
Off-site roadway improvements, other than direct driveway connections, are not included in this
scope of work.
On-site Water Distribution and Sanitary Sewer Plans
KEITH shall prepare combined water distribution and sanitary sewer system plans to service the
proposed improvements.
It is assumed that there is existing water and sanitary sewer service readily available to the site and
have sufficient capacity to provide service to the new park site.
Off-site water improvements (including new water services and/or meters) are not included in the
scope of work. North Miami Beach (NMB) Utilities is the water service provider and it is anticipated
that the existing water service and meter located near the north east corner of the site will provide
the required service.
The sanitary sewer improvements will consist of a proposed on-site "private" grinder station and a
proposed off-site force main extension connecting into the existing public sanitary sewer manhole
located east along the service road to provide service to the site. Miami -Dade Water and Sewer
Department (MDWASD) is the sanitary sewer service provider. It is anticipated that the proposed
on-site "private" grinder station will be a MOPS station.
Erosion Control Plan
KEITH shall prepare an Erosion Control Plan for the project that meets the requirements of the
regulatory agencies and for the Contractor's use in preparing and processing the required
Stormwater Pollution Prevention Plan (SWPPP), in compliance with the "Generic Permit for
Stormwater Discharge from Large and Small Construction Activities (CGP)" through FDEP. The
Erosion Control Plan(s) shall include standard details and notes to meet the requirements of the
regulatory agencies.
On-site Demolition Plan
KEITH shall prepare a Demolition Plans incorporating removal of the existing improvements in conflict
with the proposed improvements. This plan shall include standard details and notes. Should permitting
be required for this work, it will need to be provided by a licensed demolition contractor.
Note: The use of explosive demolition materials and the assessment for or removal of hazardous
materials or toxic waste are not included in these services and will not be incorporated in the
Demolition Plan.
Deliverables
1. Construction Documents (60% and Final Construction Documents) for above
referenced Plans.
2. Specifications — For above referenced Design Elements (specifications may be
included in the plan sheets or a separate document for inclusion in the Contract
Document Specification book.)
3. Water Sewer and Drainage Calculations as required.
4. Itemized Opinion of Probable Construction Cost. Items and Quantities to be used by
City as Bid Tabulation.
5. Meetings and Team Coordination — During the specified duration in the project
Engineering Inspired Design. 435
Page 9 of 14
11723.04 — Bella Vista Park
City of Sunny Isles Beach
schedule, the KEITH team will attend up to three (3) required meetings and
coordination. It is assumed all meetings will be in South Florida.
Task 403 Engineering Permitting
KEITH shall attend required pre -application meetings with agencies having jurisdiction over the
facilities designed by KEITH, and prepare and submit the permit applications for the construction of
the following improvements and process them through the following regulatory agencies:
Development Review
• Site Plan/Design Review through the City of Sunny Isles Beach.
• Floodplain Management.
Water and Sewer System
• Miami -Dade Water and Sewer Department (MDWASD) — Sanitary Sewer service provider.
• Miami -Dade County DERM —Wastewater.
• North Miami Beach Water and Sewer Department (NMB) — Water service provider.
• City of Sunny Isles Beach Engineering Department.
• Florida Department of Transportation (FDOT) — Utility Connection Permit.
Paving, Grading, and Drainage System
• Miami -Dade County DERM — Water Control Section (WCS).
• City of Sunny Isles Beach Engineering Department.
• Florida Department of Transportation (FDOT) — Driveway Connection and Drainage
Connection Permits. Not included.
Coordination with the Structural and Environmental Engineering (Sub -Consultant) for
Processing the required Seawall Permits through:
o US Army Corps of Engineers (ACOE) — ERP
o Florida Department of Environmental Protection (FDEP) — ERP
o Miami -Dade County DERM Class I — Coastal Resources Section.
Pavement Markings and Signage
• Not Applicable
If additional permits are required, KEITH shall process them and the fees for these additional
services will be submitted to CLIENT as additional services under a contract addendum if required.
Deliverables
1. Permit applications and submittal documents required for above listed regulatory
agencies for the listed project improvements.
ELECTRICAL ENGINEERING DESIGN SERVICES
(SGM Engineering - Electrical Sub.)
Refer to Exhibit `B' — SGM Engineering (Sub -Consultant) Electrical Engineering Services Scope and
Fees.
Task 501 Electrical Construction Documents (CD) (SGM Engineering - Electrical Sub.)
Provide electrical engineering services for the design documents of the new life safety lighting for the
new park added for the Bella Vista Park located in the City of Sunny Isles Beach in Florida.
The following elements will be addressed in the design phase:
Engineering Inspired Design, 436
1
Page 10 of 14
11723.04 — Bella Vista Park
City of Sunny Isles Beach
Visit the site where the new park is going to be built to investigate and survey the following
conditions of the area:
a. Record all existing electrical utilities in the area that are required to be removed or
relocated to make space for the new park.
2. Provide design for new electrical underground branch circuits (conduit and wire) for the life
safety lighting added to the park. All design associated with upland portions and excludes
new dock.
3. Provide lighting fixture schedules for all life -safety lighting.
4. Provide selection of code complaint (wind load) parking lot poles with associated bases and
underground boxes.
5. Provide new panelboards and circuit breakers at existing buildings for source of power for all
lighting fixtures and irrigation equipment.
6. Design documents will include electrical book of construction specifications.
LEED administration or design services are not included in this proposal. These services can be
provided by SGM at additional cost.
STRUCTURAL AND ENVIRONMENTAL ENGINEERING DESIGN SERVICES
(Trident — Structural and Environmental Sub.)
Refer to Exhibit 'C' — Structural and Environmental Engineering (Sub -Consultant) Scope and Fees.
Task 601 Marine Structural Construction Documents (CD) and Permitting — New Seawall
(Trident — Structural / Environmental Sub.)
Provide detailed drawings and specifications for County, State, Federal and Municipality Approval,
including plans, cross sections, layout, details and calculations.
Prepare and submit the permit applications for the construction of the new seawall for the new Bella
Vista Park and process them through the following regulatory agencies:
• US Army Corps of Engineers (ACOE) — ERP
• Florida Department of Environmental Protection (FDEP) — ERP
• Miami -Dade County DERM Class I — Coastal Resources Section.
• City of Sunny Isles Beach Engineering Department.
LANDSCAPE ARCHITECTURE SERVICES
Task 701 Preliminary Landscape / Design Development Plans (DD)
KEITH will prepare for the approval of the Client the Preliminary Landscape Plans. The purpose of this
task is to work collaboratively with the design team to finalize the optimum arrangement of all program
and site design elements. These drawings will be in sufficient detail for submittal to the City's Planning
and Development Services Department for review and approval of the preliminary design. The
following elements will be addressed in the Preliminary / Design Development phase:
1. Site program
a. Landscape treatment and design approach for each development zone, including
refinement of design concepts for all outdoor spaces.
b. Hardscape and vehicular treatments.
c. Pedestrian circulation and access issues identified in conceptual programming.
Engineering Inspired Design. 437
Page 11 of 14
11723.04 — Bella Vista Park
City of Sunny Isles Beach
Deliverables
1. KEITH will develop drawings, plans, sections and other information to describe the nature,
quality, and scope of site elements of the project.
2. KEITH will furnish the design development submittal, which will be sufficient detail for Site
Plan Submittal for Landscape. This submittal also includes a revision for response to City
Comments. Changes to the plan due to other disciplines are not included.
a) Landscape Plan — Specification, quantity, layout, notes and details.
b) Irrigation Statement — Indicate water source and general requirements.
3. Meetings and Team Coordination — During the specified duration in the project schedule,
KEITH will attend all required meetings and coordination. It is assumed all meetings will be
in South Florida.
NOTE: This task includes one (1) drawing revision with corresponding comment response letters
with the intent of obtaining city approval. If additional revisions are required as a result of city,
CLIENT and/or Design Team changes, a contract addendum will be submitted to the CLIENT.
Task 702 Landscape Construction Documents (CD)
Based on the approved Design Development phase, KEITH will develop the construction documents
in coordination with the overall design team and CLIENT. The drawings will be developed in a 60% or
preliminary documentation for review and coordination, as well as a final for Permit or 100%
Construction Documentation.
Deliverables
1. Construction Documents (60% and Final Construction Documents)
a. Hardscape & Layout Plan — Material type and layout.
b. Sitework Details — General details and section/elevations for character and project
understanding - All structural engineering by others and not included in this proposal.
c. Landscape Plan and Details — Specific elements, specification, quantity, layout, notes
and details.
d. Irrigation Plans and Details — Point of connection, head layout, piping, equipment
schedule and details.
e. Site Furniture — Furniture layouts and specific catalog cuts and material selections.
2. Specifications — For above referenced Design Elements (specifications will be included in
the plan sheets).
3. Itemized Opinion of Probable Construction Cost. Items and Quantities to be used by City
as Bid Tabulation.
4. Meetings and Team Coordination — During the specified duration in the project schedule,
KEITH will attend all required meetings and coordination. It is assumed all meetings will be
in South Florida
NOTE: This task includes one (1) drawing revision (after the release of 100% Construction Drawings)
in response to City comments. If additional revisions are required as a result of CLIENT and/or
Design Team changes, a contract addendum will be submitted to the CLIENT. *
CONSTRUCTION / PROJECT MANAGEMENT SERVICES
Construction / Project Management Services are not included in this scope of work. If required, the
CONSULTANT will be pleased to provide additional services under a separate agreement.
PROJECT SCHEDULE
Engineering Inspired Design. 438
0
Page 12 of 14
11723.04 — Bella Vista Park
City of Sunny Isles Beach
Subsequent to the issuance of a Purchase Order from the CITY, CONSULTANT shall commence
work on the project. We anticipate commencing work within 5 business days from notice to proceed,
completing the prescribed work within six (6) months.
Table 1 Schedule Estimate of Services
TASK
DURATION
6 weeks
Task 101 - Boundary and Topographic Survey
Task 102 — Mean High Water Survey (Optional Service)
6 weeks
Task 103 Existing Easement Research (By Subconsultant - Paramount
Title Services) — Optional Services
4 weeks
Task 201 - SUE Horizontal Designation Services
Concurrent
with Task 101
Task 202 - SUE Location Services
2 weeks
Task 203 - SUE - Utility Mapping
Concurrent
with Task 202
Task 204 - Geotechnical Testing and Reporting (NV5 — Geotech Sub.)
Concurrent
with Task 401
Task 301 - Site Plan Preparation and Processing
2 months
Task 401 - Preliminary Engineering / Design Development Plans
1 month
Task 402 - Engineering Construction Documents
3 months
Task 403 - Engineering Permitting
2 to 3 months
Task 501 - Electrical Construction Documents (CD) (SGM Engineering -
Concurrent
Electrical Sub.)
with Task 401
Task 601 - Structural Construction Documents (CD) and Permitting — New
Seawall Trident — Structural / Environmental Sub.
6 months
Task 701 - Preliminary Landscape / Design Development Plans
Concurrent
with Task 401
Task 702 - Landscape Construction Documents
Concurrent
with Task 402
Engineering Inspired Design. 439
1
Page 13 of 14
11723.04 — Bella Vista Park
City of Sunny Isles Beach
Schedule Disclaimer:
Considering the ongoing outbreak of the Coronavirus 2019 (COVID-19), KEITH remains fully
committed to pursuing the completion of our work in a safe, diligent, and reasonable manner under
the current circumstances based on the schedule provided. It is possible that we will encounter
certain delays because of this pandemic. Potential impacts may include, but are not limited to, labor
shortages due to mandated quarantine regulations, material shortages and significant delays in
lead times because of factory closings across the globe. We will continue to monitor the situation
and advise of any delays resulting from the impacts of the current worldwide health scenario.
CITY'S RESPONSIBILITY
The CITY shall assist CONSULTANT with the following items to expedite the completion of the
project in an effective manner.
A. Designate a representative(s) who shall have the authority to transmit instruction, receive
information and enunciate policies and decisions.
B. Provide access to and obtain permission for CONSULTANT to enter upon public lands as
required at no additional cost to perform observations or other necessary services under this
Agreement.
C. Make available to CONSULTANT all existing information which may in any way be pertinent
to the project.
D. Assist in contacting all permitting agencies to facilitate expediting reviews and/or approvals.
ADDITIONAL SERVICES
Consultant shall not perform any additional services without the written consent of the CITY.
Services performed beyond the Scope of Services described above shall be considered additional
services and will be presented to the CITY as an Addendum to this Agreement prior to initiating the
work. Additional services shall be invoiced on a time and material basis in accordance with our
current Professional Service Fee Schedule or on a lump sum basis if a scope of service can be
defined.
0 Engineering Inspired Design. 440
1
Page 14 of 14
11723.04 — Bella Vista Park
City of Sunny Isles Beach
COMPENSATION
Consultant shall invoice the City for services rendered under this Agreement on a lump sum basis,
unless otherwise stated, and in accordance with the terms and conditions of the Continuing
Services Agreement for Professional Engineering Services between the City of Sunny Isles Beach
and KEITH.
Table 2 Budget Estimate of Engineering Services
Task 101 - Boundaryand Topographic•Surve Y
$10,000(Lump Sum
Task 102 - Mean High Water Survey (Optional Service)
$2,500(Lump Sum
Task 103 - Existing Easement Research (By Subconsultant -
Paramount Title Services) — Optional Services
$1,350 (Lump Sum)
Task 201 - SUE Horizontal Designation Services
$2,000(Lump Sum
Task 202 - SUE Location Services
$3,250(Lump Sum
Task 203 - SUE Utility Mapping
$1,400(Lump Sum
Task 204 - Geotechnical Testing and Reporting (NV5 — Geotech
Sub.)
$5,250 (Lump Sum)
Task 301 - Site Plan Preparation and Processing
$6,000(Lump Sum
Task 401 - Preliminary Engineering / Design Development Plans
$5,000(Lump Sum
Task 402 - Engineering Construction Documents
$8,000(Lump Sum
Task 403 - Engineering Permitting
$9,500(Lump Sum
Task 501 - Electrical Construction Documents (CD) (SGM
Engineering - Electrical Sub.)
$2,680 (Lump Sum)
Task 601 - Structural Construction Documents (CD) and
Permitting — New Seawall (Trident — Structural /
Environmental Sub.
$6,500 (Lump Sum)
Task 701 - Preliminary Landscape / Design Development Plans
$6,500(Lump Sum
Task 702 - Landscape Construction Documents
$9,500(Lump Sum
CONSULTANT'S TOTAL COMPENSATION
$79,430 (Lump Sum)
DIRECT EXPENSES / REIMBURSABLES
$3,500 (Time and Materials)
TOTAL FEE
$82,930(Lump Sum)l
"CITY":
CITY OF SUNNY ISLES BEACH
By:
CONSULTANT:
KEITH
By:
ALEX LAZOWICK
President
Engineering Inspired Design. 441
0
,] KEITH
CITY OF SUNNY ISLES BEACH - PROFESSIONAL SERVICE FEE SCHEDULE
Hourly Rate
ProjectExecutive.........................................................................................................................
$350.00
ExpertWitness.............................................................................................................................$500.00
GovernmentLiaison.....................................................................................................................$400.00
SeniorProject Manager...............................................................................................................$225.00
ProjectManager III.......................................................................................................................
$175.00
ProjectManager 11 .................................................................................:......................................
$140.00
ProjectManager I.........................................................................................................................$120.00
Assistant Project Manager...........................................................................................................
$100.00
SeniorTraffic Engineer................................................................................................................
$175.00
TrafficEngineer............................................................................................................................
$125.00
EngineerIII..................................................................................................................................
$110.00
EngineerII...................................................................................................................................
$100.00
EngineerI...................................................................................................................................
$90.00
Senior Construction Manager......................................................................................................
$180.00
Construction Manager..................................................................................................................
$150.00
EngineeringInspector III..............................................................................................................$125.00
EngineeringInspector II...............................................................................................................
$100.00
Engineering Inspector I................................................................................................................
$90.00
ChiefSurveyor.............................................................................................................................
$175.00
SeniorSurveyor & Mapper..........................................................................................................$150.00
ProjectSurveyor II.......................................................................................................................
$125.00
ProjectSurveyor I........................................................................................................................
$110.00
TechnicianIII...............................................................................................................................
$100.00
TechnicianII................................................................................................................................ $90.00
TechnicianI.................................................................................................................................
$80.00
SeniorPlanner.............................................................................................................................$140.00
PlannerII....................................................................................................................................
$120.00
PlannerI.....................................................................................................................................$100.00
Senior Landscape Architect.........................................................................................................$150.00
LandscapeArchitect....................................................................................................................
$135.00
Arborist.......................................................................................................................................
$140.00
LandscapeDesigner III................................................................................................................
$125.00
LandscapeDesigner II.................................................................................................................$100.00
LandscapeDesigner I..................................................................................................................
$90.00
Chief Utility Coordinator...............................................................................................................
$160.00
Senior Utility Coordinator.............................................................................................................$140.00
UtilityCoordinator........................................................................................................................
$100.00
Subsurface Utility Location Manager...........................................................................................$140.00
Subsurface Utility Field Supervisor..............................................................................................
$90.00
UtilityDesignating/GPR...............................................................................................................
$200.00
SurveyCrew IV............................................................................................................................$160.00
SurveyCrew II I............................................................................................................................
$130.00
SurveyCrew II.............................................................................................................................$110.00
SurveyCrew I..............................................................................................................................
$90.00
Survey Static Laser Scanning......................................................................................................
$250.00
Survey Terrestrial Mobile LiDAR............................................................................................
Per Project
SurveyDrone Photos................................................................................:..................................
$200.00
ImperviousCoring>8•..........................................................................................................$150.00/Each
Vacuum Excavation Test Hole (Pervious Surface)....................................................$350.00/Each
Vacuum Excavation Test Hole (Impervious Surface).................................................$450.00/Each
Administrative Assistant II............................................................................................................
$80.00
Administrative Assistant I.............................................................................................................
$60.00
Effective 01 /01 /2021
www.KEITHteam.com
pompano beach (HQ) • fort Lauderdale s miami 9 west palm beach • orlando e tallahassee
442
Exhibit'A' N V 5
March 30, 2022
Mr. Mark Castano, P.E.
Keith
mcastano@keithteam.com
Reference: Proposal for Subsurface Exploration & Geotechnical Engineering Study
Proposed Bella Vista Park
SW Corner Intersection Collins Avenue and Sunny Isles Boulevard
Sunny Isles, Florida
NV5 Proposal No. 22-0300REV1
Dear Mr. Castano:
We are pleased to submit this proposal in response to your request. This proposal describes our
understanding of the project, lists a purpose for our work, suggests a specific scope of work, and
presents our compensation.
CAPABILITIES AND EXPERIENCE
NV5, Inc. is a consulting firm providing geotechnical and construction materials engineering. We also
have equipment and personnel capable of performing soil borings, installing monitor wells, and testing
soil/concrete during construction. Our senior engineering personnel are registered professional
engineers in Florida, California, Maine, Massachusetts, and New Hampshire. Combined, they have
over 120 years of experience in geotechnical engineering.
As a local firm, we have the ability to exercise a great deal of flexibility during the various stages of
project development, enabling us to provide a better and more efficient service to our clients, and to
maintain direct involvement of the senior personnel on every project.
We have worked on many of South Florida's tallest, largest and most notable structures, and over our
35 -plus -year history have successfully completed more than 5,000 projects. Our project experience
includes residential, commercial, and industrial developments over soft soils, as well as high-rise
development. We have the distinction of providing geotechnical services for a significant number of
the major high-rise structures that have been constructed in South Florida. and for the maiority of
those constructed in Miami. To date our local project portfolio includes some 75 -plus towers,
constructed or planned, ranging in height from 20 to 93 stories tall.
PROJECT INFORMATION
The project site is located on the southwestern corner of the intersection of Sunny Isles Boulevard
and Collins Avenue in Sunny Isles Beach, Florida. According to the Miami -Dade County Property
Appraiser's webpage, the site corresponds to Folio Number 31-2214-007-0210. It is bounded State
Road 826 to the north, the Intracoastal Waterway to the south and west, and a high-rise development
to the east. The site is roughly rectangular measuring about 60 by 115 feet in plan. It is mostly vacant
of buildings except for an abandoned structure along its western border. We were not provided with
site topographic information but estimate site grades to be on the order of +8 feet relative to the 1929
National Geodetic Vertical Datum (NGVD).
14486 Commerce Way I Miami Lakes, FL 33016 1 www.NV5.com I Office 305.666.3563 1 Fax 305.666.3069
CONSTRUCTIOiN QUALITYAS )'URAUVCG - IiINFRASIRUCTURF ENERGY PROGRAM MANA ENIENT ENMRONNYIFN IAL 443
Mr. Mark Castano
Keith
Proposal for Geotechnical Study - Proposed Bella Vista Park
March 30, 2022
Page 2
NV5 Proposal No. 22-0300REV1
We understand the site will be redeveloped with a park comprising a small welcome building that
would be also a marine patrol office, and house watersports rental, and a new bulkhead and dock.
PURPOSE
The purpose of NV5's services on this project will be to perform a subsurface exploration and
engineering analyses to provide recommendations for design and construction of the proposed
project.
PROPOSED SCOPE OF ENGINEERING SERVICES
1. We propose drilling two borings. One of the borings would be drilled to around 40 to 50 feet
below grade close to the shoreline. A second boring will be drilled further inland and will extend
to 15 to 20 feet below grade. Proposed boring locations are shown with red circles in the
image below. We have not visited the site, and assume at this time that we can access the
site from the parking lot to the north, or the property immediately east. Boring locations could
shift due to actual site conditions.
The borings will be drilled utilizing the rotary wash method with a truck -mounted drill rig.
Samples of the subsurface materials encountered will be collected continuously down to 10
feet below ground surface. Below that depth the sampling will be performed at roughly 5 -foot
intervals. Sampling will be performed using a Standard Penetration Test (SPT) sampler per
ASTM D-1586. Upon completion of the borings, the boreholes will be grouted to the ground
surface.
2. In addition to the borings, we propose performing one (1) field permeability test to provide
information for drainage design at the site. The test will be performed to 15 feet below the
existing grade in general accordance with the South Florida Water Management District's
Usual Open Hole Procedure. Upon completion of the test, the borehole will be abandoned with
grout to the ground surface. Test location can be coordinated with the project civil engineer
as appropriate.
M1
CONST -RUCTION QUALITY ASSURiA 10E INJf RASMUC'FURE ENJERM PROGRAiNI OMAN AGEN]EiM CNVIR0NNIFN FAT_ 444
Mr. Mark Castano
Keith
Proposal for Geotechnical Study - Proposed Bella Vista Park
March 30, 2022
Page 3
NV5 Proposal No. 22-O3O0REV1
3. For performing the fieldwork, NV5 will contact Sunshine One Call for advice about the location
of underground utilities. Additionally, we require that any other available information regarding
the location of undeuyound utilities be provided to us. NV5 cannot be held responsible for
damage to below ground structures or utilities that are not identified to us. We specifically
request any available information about the location of underground utilities for this project.
4. An NV5 representative will layout test locations based on the furnished drawings. NV5 will
perform borings in areas that are indicated to be free from underground utilities.
5. Based on our field data we will perform engineering analyses and prepare an engineering
report with evaluations and discussions of the geotechnical aspects of the proposed
development, and provide geotechnical recommendations for design and construction.
Specifically, the report will provide:
• Drawings showing test locations, a graphic summary of the generalized subsurface
conditions, and boring logs with detailed descriptions of the materials encountered.
• Discussion of generalized subsurface conditions at the site including groundwater
including hydraulic conductivity.
• Discussion of feasible foundation type(s) for the proposed construction.
• Design parameters for the recommended foundation type, including vertical and lateral
load resistance, including recommendations for driven piling for the bulkhead and dock.
• Estimates of foundation settlements.
• Modulus of subgrade reaction for any slabs on grade
• Design parameters for sheet piles including unit weight, angle of internal friction, and earth
pressure coefficients
• Recommendations for site preparation and grading, including the re -use of site -excavated
materials for fill, fill placement and compaction, and slab and pavement subgrade
preparation.
• Construction considerations including excavation support and dewatering, impacts of
existing foundations, and impacts for adjacent structures.
The report will be signed electronically and sealed by a professional engineer licensed in the State of
Florida.
COMPENSATION
We can complete the scope of services proposed herein for a lumpsum fee of $5,250. The fee
assumes access to the test locations will be provided at no cost to us and that the test locations can
be accessed with a regular truck -mounted drill rig.
AUTHORIZATION AND SCHEDULE
Our work will be performed in accordance with the attached General Terms and Conditions. The
attached Proposal Acceptance Agreement should be completed to serve as our written authorization
to proceed. We can begin the fieldwork on this project within three to four workweeks following receipt
of written authorization. The field work will require one (1) to 2 workdays. Our report can be submitted
within two work weeks following the completion of the field work.
lm
CONSTRUCT IONQUAIITY<\SSURANCE IiNFRA3IPIY,IhRE-f:NE.RGY PROGRANIVIANAGF-MENT CNVIROiNNFNfAL 445
TRIDENT
ENVIRONMENTAL
marine design and permitting
April 5, 2022
Contact Information:
Keith Associates
301 E Atlantic Blvd
Pompano Beach, FL 33060
Attn: Mark Castano, PE
954-788-3400
Exhibit 'B' Bibi Villazon
Project Information:
Bella Vista Bay Park
500 Sunny Isles Blvd
Sunny Isles Beach, FI
Job Description:
New Concrete Seawall
PROPOSAL /CONTRACT
President
305 244 0595
bibi@tridentenv.com
www.tridentenv.com
This proposal is based on your request for design and permitting services for the following scope
of work:
Approx. 180 LF of New Concrete Seawall, including panels, batter piles and new concrete cap.
New cap elevation to match adjacent property at Chabad.
NOTE FINAL DESIGN IS CONTINGENT ON AGENCY APPROVALS AND MAY CHANGE DUE TO
MARINE RESOURCES, WATER DEPTHS AND OTHER FACTORS.
This proposal includes signed sealed engineered construction drawings, specifications and
processing of these drawings thru the required agencies, including: DERM, FDEP, ACOE and your
local Municipality. The following is our scope of work:
DESIGN AND PERMIT PHASE
a. Provide detailed drawings and specifications for County, State, Federal and Municipality
Approval, including plans, cross sections, layout, details and calculations.
b. Process all applications to agencies as necessary to obtain building permit as well as
environmental permits.
c. Surveys, Tree Surveys, As -built surveys, Bathymetric Surveys, and Geotechnical Reports
including pile length recommendations, as may be required to provide additional
information to the permit agencies, shall be provided to us and are not included in this
contract.
TOTAL DESIGN AND PERMIT PHASE $ 6,500.00
d. Agency fees required by the permitting agencies are NOT included in this proposal and
are payable by Owner directly to the permit agencies. These fees are based directly on
construction costs.
Below is an approximate breakdown of permit fees based on a construction cost of
$180,000.00. )
Q)
Miami -Dade County RER Application Fee $ 5,075.00 Approx
446
TRIDENT
ENVIRONMENTAL
marine design and permitting
Miami -Dade County RER Permit Fee
$ 5,000.00 Approx
DERM Mitigation Bond for Rip -Rap
$ 16,200.00 Approx.
City of Sunny Isles Beach
TBD
FDEP
$ 100.00
CONSTRUCTION PHASE / INSPECTIONS/ PERMIT CLOSE OUT:
a. Engineered inspections for framing, reinforcing steel, pile logs and/or close out letters
may be required by your municipality during the construction phase. Inspections will
be charged at $450.00 each as they occur.
b. We will coordinate with your contractor for all inspections, including inspections noted
above. 48 -hours' notice is required to produce inspection logs.
c. Engineer letter approving deviations from plans shall be $1,000.00 each.
d. We will coordinate with contractor for ail inspection, however it is Owner's and
Contractor's responsibility to monitor permit expirations. Building permits expire 180
days from permit issuance unless there is an approved inspection.
e. Your municipality may require additional surveys upon project completion in order to
close out building permits. This cost is not included in this proposal.
PAYMENT TERMS:
1. 50 % of Design and Permit Phase Due Upon Signing.
2. Balance of Design and Permit Phase and Due Upon Issuance of Permits.
Accepted by:
TRI
Date
NMENTAL CONSULTANTS, INC.
sident
W
a)
W
M
a-
447
SGM
ENGINEERING
March 28th, 2022
5805 Blue Lagoon Dr
Exhibit C Suite 285
Miami, Florida 33126
(954) 421-1944
(954) 421-1924 fax
www.sgmengineering.com
Mark Castano, PE
Director of Civil Engineering
Office: 954.788.3400 1 Mobile: 954.235.5112
Email: MCastano@keithteam.com
www.KEITHteam.com
Reference: Proposal # 2022-XXXX; 2022 -XXX City of Sunny Isles Beach - Bella Vista Park
Dear Mark,
It is our pleasure to provide electrical engineering services for the design documents of
the new life safety lighting for the new park added for the Bella Vista Park located in the
City of Sunny Isles Beach in Florida.
Scope of Professional Services:
➢ Visit the sites where the new park is going to be built to investigate and survey
the following conditions of the area:
o Record all existing electrical utilities in the area that are required to be
removed or relocated to make space for the new park.
➢ Provide design for new electrical underground branch circuits (conduit and
wire) for the life safety lighting added to the park.
➢ Provide lighting fixture schedules for all life -safety lighting.
➢ Provide selection of code complaint (wind load) parking lot poles with
associated bases and underground boxes.
➢ Provide new panelboards and circuit breakers at existing buildings for source
of power for all lighting fixtures and irrigation equipment.
➢ Design documents will include electrical book of construction specifications.
➢ Provide for submittal reviews required during construction.
➢ Included are two (2) 2 -hour site visits for substantial conformance.
Commissioning
14447
➢ Fundamental and enhanced commissioning are excluded. These services
can be provided by SGM at additional cost.
5805 Blue Lagoon Drive ■ Suite 285 ■ Miami, FI 33126 ■ 954-421-1944 ■ www.SGMEngineering.com
448
Page 2 of 3
➢ LEED administration or design services are not included in this proposal. These
services can be provided by SGM at additional cost.
Exclusions
Codes
➢ Progress cost estimates of construction cost'are excluded from our scope of
services.
➢ Redesign to provide for VE ideas to be incorporated.
➢ Competitive bid: Preparation of bid, submission of bid, selection/award of bid
is excluded from our scope of services.
➢ Any permitting cost including but not limited to application fees, agency
fees, impact fees and environmental fees.
➢ Multiple alternates for the design are not included unless specifically
included. Any alternates will need to be provided as additional services
since it is additional design scope.
➢ Multiple phases of construction documents are not included unless
specifically stated. Breaking the project into multiple design phase
submissions will require additional services to account for the additional cost
to perform the additional submissions.
➢ Plans and specifications will be in accordance with the Florida Building Code
7t" Edition and Florida Fire Prevention Code 7t" Edition.
Schedule
➢ TBD.
Deliverables.
➢ Five (5) sets of 100% construction/permit drawings.
➢ One set of final documents on disk (pdf or CADD).
➢ Submittal review comments.
➢ Site visit comments, only if there is an issue.
➢ Conformed plans for submission to Building Department at completion.
Compensation
➢ SGM is pleased to provide the described professional services for a lump sum
fee of Two Thousand Six hundred and Eighty Dollars ($ 2,680).
➢ Reimbursable expenses including but not limited to travel, lodging, per diem,
postage, printing/plotting, courier, and delivery shall be invoiced at cost.
➢ Keep below if required by Owner, otherwise move to the add services
section.
5805 Blue Lagoon Drive ■ Suite 285 ■ Miami, FI 33126 ■ 954-421-1944 ■ www.SGMEngineering.com
449
Page 3 of 3
Additional Services
➢ Any additions to this scope of services, including but not limited to an
increase in the scope of the project, revisions, construction errors, additional
site visits and inspections will be provided for an additional negotiated fee or
on an hourly basis in accordance with the billing rates shown above.
➢ Hourly rates are subject to change after 2 years from the date of this
proposal.
Payments for Enaineerina Services
➢ Monthly progress billings for professional services will be submitted based on
percent complete for each task.
➢ Payment is due upon presentation and considered past due 30 calendar
days after the date of the billing.
If you need any additional information or would like the scope modified, please let me
know.
Sincerely
SGM ENGINEERING, INC.
Manuel Hernandez, P.E.
Project Manager
5805 Blue Lagoon Drive ■ Suite 285 ■ Miami, A 33126 ■ 954-421-1944 ■ www.SGMEngineering.com
450
Cfr' oxFLO
sup r.�c
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
(305) 947-0606 City Hall
(305) 949-3113 Fax
MEMORANDUM
TO: Honorable Mayor and City Commissioners
VIA: Stan Morris, City Manager
FROM: Rick Labinsky, P.E., City Engineer
DATE: May 19, 2022
RE: Approval of an Agreement with Keith and Associates, Inc. for Civi
Engineering and Landscaping Architectural Services for Bella Vista Park
RECOMMENDATION:
Staff recommends approval of this Resolution.
REASONS:
The City of Sunny Isles Beach desires to develop the park property known as Bella Vista Park located a
the existing park property, located on the southeast corner of Sunny Isles Beach Blvd. (S.R. 826) bridg(
and the Intracoastal Waterway. Consultant Keith and Associates, Inc. are qualified to provide civil
engineering and landscaping architectural professional services for the development of this park.
Consultant has agreed to provide service in an amount not to exceed $82,930.00.
Pursuant to the provisions contained in the Continuing Services Agreement between the City of Sunni
Isles Beach ("City") and Keith and Associates, Inc. ("Consultant") for Professional Civil Engineerin
Services pursuant to Request for Qualifications No. 20-07-01 and Resolution No. 2021-3160,
authorizes the Consultant to provide such services.
FUNDING SOURCE:
300-6-5720-465000-10001
ATTACHMENTS:
Resolution
Item Number: 10.N
413
Agreement
Item Number: 10.N
414