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Home My WebLink AboutReso 2022-3354RESOLUTION NO. 2022 - A RESOLUTION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, AUTHORIZING THE EXPENDITURE OF BUDGETED AND APPROVED FUNDS WITH SOFTWARE HOUSE INTERNATIONAL, INC. FOR UPGRADES AND RELATED SUBSCRIPTIONS TO THE CITY'S COMPUTER SERVERS, IN AN AMOUNT NOT TO EXCEED NINETY THOUSAND DOLLARS ($90,000.00); AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO EFFECTUATE THIS RESOLUTION; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, on May 191h, 2022, via Resolution Nos. 2022-3342 and 2022-3343, the City Commission of the City of Sunny Isles Beach ("City") authorized the expenditure of budgeted funds with Software House International ("Contractor"), in an amount not to exceed $190,000.00, for information technology solutions and services; and WHEREAS, City staff has a determined a need to upgrade its computer servers ("Services"); and WHEREAS, the City of Mesa, Arizona ("Mesa"), issued Request for Proposal No. 2018011-02 ("RFP") for information technology solutions and services, and awarded the RFP to the Contractor; and WHEREAS, the Contractor has expressed their ability and desire to provide the Services to the City pursuant to the pricing terms and conditions offered to the City of Mesa under Contract No. 2018011-02; and WHEREAS, pursuant to the City's procurement code provisions, purchases made under state, county or other governmental contracts, or competitive bids with other governmental agencies are exempt from the City's competitive bidding procedures; and WHEREAS, the City now wishes to authorize the expenditure of budgeted and approved funds with Software House International for upgrades and subscriptions to the City's computer servers, in an amount not to exceed Ninety Thousand Dollars ($90,000.00), which includes a contingency in the amount of Twenty -Two Thousand Twenty -Five Dollars and Ninety -One Cents ($22,025.91), for a total expenditure authority not to exceed Two Hundred Eighty Thousand Dollars ($280,000.00). NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS: Section 1. Approving Expenditure of Funds. The City Commission hereby authorizes the expenditure of budgeted and approved funds with Software House International for upgrades and related subscriptions to the City's computer servers, in an amount not to exceed Ninety Thousand Dollars ($90,000.00), which includes a contingency in the amount of Twenty -Two Thousand Twenty -Five Dollars and Ninety -One Cents ($22,025.91), for a total expenditure authority not to exceed Two Hundred Eighty Thousand Dollars ($280,000.00). @BCL@2C066779.Doc Page 1 of 2 99 Section 2. Authorization of City Manager. The City Manager is hereby authorized to do all things necessary to effectuate this Resolution. Section 3. Effective Date. The Resolution shall take effect upon adoption. MaOricio PASSED AND ADOPTED this 16th day of June 2022. Dana Robin Goldman, Mayor APPROVED AS TO FORM AND LEGAL SUFFICIENCY: ur, CMC, City Clerk "- ' Edward A. Dion, City Attorney f,w 0-6 s Moved by: L lft:5 Vote: Mayor Goldman (Yes) (No) Vice Mayor Viscarra (Yes) (No) Commissioner Joseph (Yes) (No) Commissioner Lama (Yes) (No) Commissioner Stuyvesant (Yes) (No) @BCL@2C066779.Doc Page 2 of 2 100 City of Sunny Isles Beach Yaroslav Lavitskas FL Phone: 305-792-1919 Fax: Email: ylavitskas@sibfl.net All Prices are in US Dollar (USD) Product 1 Frame Subscription, Named User, Monthly Arrow Electronics - Part#: FRAME -NU Contract Name: Omnia Partners - IT Solutions Contract #: 2018011-02 2 Frame Subscription Term in Months Arrow Electronics - Part#: FRAME -SUBS -TERM Contract Name: Omnia Partners - IT Solutions Contract #: 2018011-02 3 Selected Region for CNSRES resource Arrow Electronics - Part# UNITED STATES Contract Name: Omnia Partners - IT Solutions Contract#: 2018011-02 4 Using Nutanix Xi Frame Arrow Electronics - Part#: NUTANIX XI FRAME Contract Name: Omnia Partners - IT Solutions Contract #: 2018011-02 Additional Comments Pricing Proposal Quotation #: 20940391 Created On: Aug -30-2021 Valid Until: Sep -29-2021 Inside Account Executive Ken Stelmack 290 Davidson Ave Somerset, NJ 08873 Phone: 732-507-1542 Fax: 732-564-8224 Email: Ken_Stelmack@SHI.com Qty Your Price Total 20 $279.05 $5,581.00 12 $0.00 $0.00 1 $0.00 $0.00 1 $0.00 $0.00 Total $5,581.00 Please note, if Emergency Connectivity Funds (ECF) will be used to pay for all or part of this quote, please let us know as we will need to ensure compliance with the funding program. Hardware items on this quote may be updated to reflect changes due to industry wide constraints and fluctuations. Thank you for choosing SHI International Corp! The pricing offered on this quote proposal is valid through the expiration date set above. To ensure the best level of service, please provide End User Name, Phone Number, Email Address and applicable Contract Number when submitting a Purchase Order. SNI International Corp. is 100% Minority Owned, Woman Owned Business. 101 TAX ID#22-3009648; DUNS#61-1429481; CCR#61-243957G; CAGE 1HTF0 City of Sunny Isles Beach Yaroslav Lavitskas FL United States Phone: 305-792-1919 Fax: Email: yiavitskas@sibfl.net All Prices are in US Dollar (USD) Product 1 24/7 Production Level Short Term Support Renewal for Nutanix HCI appliance Arrow Electronics - Part#: RS -PRD -ST Contract Name: Sourcewell- Technology Catalog Solutions Contract* 081419-SHI Coverage Term: 4/17/2022 — 4/16/2023 2 24/7 Production Level Short Term Support Renewal for Nutanix HCI appliance Arrow Electronics - Part#: RS -PRD -ST Contract Name: Sourcewell- Technology Catalog Solutions Contract* 081419-SHI Coverage Term: 4/17/2022 — 4/16/2023 Additional Comments Pricing Proposal Quotation #: 20936594 Created On: 8/30/2021 Valid Until: 12/31/2021 Inside Account Executive Ken Stelmack 290 Davidson Ave Somerset, NJ 08873 Phone: 732-507-1542 Fax: 732-564-8224 Email: Ken-Stelmack@SHI.com Qty .Your Price Total 1 $10,358.55 $10,358.55 1 $7,768.92 $7,768.92 Total $18,127.47 Hardware items on this quote may be updated to reflect changes due to industry wide constraints and fluctuations. Thank you for choosing SHI International Corp[ The pricing offered on this quote proposal is valid through the expiration date set above. To ensure the best level of service, please provide End User Name, Phone Number, Email Address and applicable Contract Number when submitting a Purchase Order. SHI International Corp. is 100% Minority Owned, Woman Owned Business. TAX ID#22-3009648; DUNS# 61-1429481; CCR#61-243957G; CAGE 1HTF0 The products offered under this proposal are resold in accordance with the terms and conditions of the Contract referenced under that applicable line item. 102 City of Sunny Isles Beach Humberto Martinez Phone: Fax: Email: Hmartinez@sibfl.net; ylavitskas@sibfl.net All Prices are in US Dollar (USD) Product 1 1-3 Year Sub XI Svcs Nutanix- Part#: XI -MIN -COMMIT 2 XI SUB TERM IN MONTHS SVCS Nutanix - Part#: XI-SUBSCRIPTIONTERM Additional Comments Nutanix has a no returns policy. Pricing Proposal Quotation M 17224372 Created On: Jun -03-2019 Valid Until: Jun -28-2019 Sr. Inside Account Exectuive Bryan Hunt 290 Davidson Ave Somerset, NJ 08873 Phone: 732-652-7651 Fax: 732-564-8224 Email: Bryan_Hunt@shi,com Qty Your Price Total 1 $44,265.26 $44,265.26 36 $0.01 $0.36 Total $44,265.62 Thank you for choosing SHI International Corp! The pricing offered on this quote proposal is valid through the expiration date set above. To ensure the best level of service, please provide End User Name, Phone Number, Email Address and applicable Contract Number when submitting a Purchase Order. SHI International Corp. is 100% Minority Owned, Woman Owned Business. TAX ID# 22-3009648; DUNS# 61-1429481; CCR# 61-243957G; CAGE 1 HTFO The Products offered under this proposal are resold in accordance with the SHI Online Customer Resale Terms and Conditions unless a separate resale agreement exists between SHI and the Customer. 103 HR ,�yr� 0�4� Sir c,rr QF 50A naa City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach, Florida 33160 (305) 947-0606 City Hall (305) 949-3113 Fax MEMORANDUM TO: Honorable Mayor and City Commissioners VIA: Stan Morris, City Manager FROM: Derrick Arias, Chief Information Officer DATE: June 16, 2022 RE: Authorizing the Expenditure of Budgeted and Approved Funds with SoftwarE House International for Fiscal Year 2022-2023 RECOMMENDATION: Staff recommends approval of this Resolution. REASONS: The City has previously purchased a total of $190,000.00 in products and services from SHI this fisca year. The City is planning to renew the Nutanix subscriptions (manufacturer's of the City's servers) which will cost approximately $67,974.09. Staff would also like to request a contingency amount of $22,025.91 for additional purchases this fiscal year. Therefore, this resolution authorizes the additional expenditure of budgeted funds in the amount of $90,000.00 with SHI for the remainder of fiscal year 2022-2023, for a total not -to -exceed amount of $280,000.00 FUNDING SOURCE: Funds have been appropriated in account nos.: 001-2-5160-434050-00000, 001-2-5160-434051- 00000, 001-2-5160-464101-00000, 001-2-5160-464300-00000. ATTACHMENTS: Resolution Quote Item Number: 10.13 98