HomeMy WebLinkAboutReso 2022-3378s� Ai
RESOLUTION NO. 2022
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH,
FLORIDA, APPROVING CHANGE ORDER NOS. 2 AND 3 TO THE AGREEMENT
WITH THE STOUT GROUP, INC. FOR THE CONSTRUCTION OF THE GOLDEN
SHORES UTILITY UNDERGROUNDING PROJECT, IN A TOTAL AMOUNT NOT TO
EXCEED NINE HUNDRED FIFTY-FIVE THOUSAND SEVEN HUNDRED THIRTY-FIVE
DOLLARS AND SIXTY-THREE CENTS ($955,735.63), ATTACHED HERETO AS
EXHIBITS "A" and "B", RESPECTIVELY; AUTHORIZING THE CITY MANAGER TO
DO ALL THINGS NECESSARY TO EFFECTUATE THIS RESOLUTION; PROVIDING
FOR AN EFFECTIVE DATE.
WHEREAS, the City of Sunny Isles Beach ("City") issued and advertised Invitation to Bid
No. 20-08-01 ("Bid") for professional construction services for the Golden Shores Utility
Undergrounding Project and received five (5) bids, and it was determined that The Stout Group,
Inc. ("Contractor") was the lowest responsible and responsive bidder; and
WHEREAS, on October 21St, 2021, via Resolution No. 2021-3257, the City Commission
awarded the Bid to, and authorized the City Manager to negotiate and enter into an Agreement
with, the Contractor; and
WHEREAS, the City Manager negotiated an Agreement with the Contract in an amount
not to exceed $5,858,477.87, which includes a contingency in the amount of $375,000.00; and
WHEREAS, on May 19th, 2022, via Resolution No. 2022-3345, the City Commission
approved Change Order No. 1 to cover the increase in material costs as a result of increases to
production and delivery of construction materials, in an amount not to exceed $135,150.30;
and
WHEREAS, the Contractor has submitted Change Order No. 2 for the installation of
conduits and connections to private meter cabinets on residences within Golden Shores to
facilitate final hook up of underground electrical services, in an amount not to exceed
$803,000.00; and
WHEREAS, the Contractor has submitted Change Order No. 3 for the installation of
remaining decorative streetlighting, including poles, luminaries, foundations, and electrical
equipment, as well as providing as -built documentation for the final streetlighting and
miscellaneous utility conduit installation, in an amount not to exceed $152,735.63; and
WHEREAS, the City Commission wishes to approve Change Order Nos. 2 and 3 to the
Agreement with The Stout Group, Inc. for the Construction of the Golden Shores Utility
Undergrounding Project, in an amount not to exceed Nine Hundred Fifty -Five Thousand Seven
Hundred Thirty -Five Dollars and Sixty -Three Cents ($955,735.63), bringing the total contract
amount not to exceed Six Million Nine Hundred Forty -Nine Thousand Three Hundred Sixty-
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255
Three Dollars and Eighty Cents ($6,949,363.80), attached hereto as Exhibits "A" and "B",
respectively.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF SUNNY
ISLES BEACH, FLORIDA, AS FOLLOWS:
Section 1. Approval of Change Order Nos. 2 and 3. The City Commission hereby approves
Change Order Nos. 2 and 3 to the Agreement with The Stout Group, Inc. for the construction of
the Golden Shores Utility Undergrounding Project, in an amount not to exceed Nine Hundred
Fifty -Five Thousand Seven Hundred Thirty -Five Dollars and Sixty -Three Cents ($955,735.63),
bringing the total contract amount not to exceed Six Million Nine Hundred Forty -Nine Thousand
Three Hundred Sixty -Three Dollars and Eighty Cents ($6,949,363.80), attached hereto as Exhibit
"A" and "B", respectively.
Section 2. Authorization of City Manager. The City Manager is hereby authorized to do all
things necessary to effectuate this Resolution.
Section 3. Effective Date. This Resolution shall become effective upon adoption.
MOM
PASSED AND ADOPTED this 21s' day of July 2022.
Dana obin Goldman, Mayor
APPROVED AS TO FORM
AND LEGA UFF CIENCY:
Edward A. Dion, City Attorney
r �
Moved by: d-f� � d���irre J1 tZ , h ded by: � 1�l � 1�N '
Vote:
Mayor Goldman»S Yes) (No)
Vice Mayor Viscarra _5(Yes) (No)
Commissioner Joseph (Yes) (No)
Commissioner Lama 4, Yes) (No)
Commissioner Stuyvesant (Yes) (No)
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256
CITY OF
SUNNY ISLES BEACH
CONTRACT
Change Order
Change Order Number: 2 DATE: June 15,2022
PROJECT:
ITB NUMBER: 21-08-01 Utility Undergrounding
For
RESOLUTION NUMBER: 2021-3279 Golden Shores
ORIGINAL DOLLAR CONTRACT AMOUNT:
$5,858,477.87
NET TOTAL DOLLAR VALUE OF ALL PREVIOUS CHANGE ORDERS:
$ 135,150.30
CONTRACT AMOUNT PRIOR TO THIS CHANGE ORDER:
$5,993,628.17
DOLLAR AMOUNT OF THIS CHANGE ORDER:
$ 803,000.00
NEW DOLLAR CONTRACT AMOUNT:
$6,796,628.17
ORIGINAL CONTRACT COMPLETION DATE
July 19,2023
TOTAL OF PREVIOUS CHANGE ORDER DAYS:
0
AMOUNT OF DAYS PER THIS CHANGE ORDER:
0
NEW CONTRACT COMPLETION DATE:
July 19,2023
DESCRIPTION OF SCOPE OR WORK CHANGES:
Original contract did not include final electrical connections to individual residences. This additional work includes installing
conduit only from FPL service handhole at ROW line into the private property and connecting to existing electric service
meter cans including restoration of any disturbed private property. All electrical work will be performed by FPL.
NOTE: Unless specifically stated clearly elsewhere on this page, this contract amendment does NOT include an
extension of time or grant any additional general conditions amounts. The City and the Contractor agree that the
contract time adjustment and sum agreed to in this document constitute a full and complete settlement of the
matters set forth herein, including all direct and indirect costs for equipment, manpower, materials, overhead, profit
and delay relating to the issues set forth in this document.
257
The Stout Group
Jose Sanchez
CONTRACTOR
Edward A. Dion
CITY ATTORNEY:
HPF Associates, Inc
PT Abbott
PROJECT MANAGER:
City of Sunny Isles Beach
�J/`��W*
CITY MANAGER:
257
SJNNY IS -4
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C,TY OF SUN P'o
CITY OF
SUNNY ISLES BEACH
CONTRACT
Change Order
Change Order Number: 3 DATE: June 15,2022
PROJECT:
ITB NUMBER: 21-08-01 Utility Undergrounding
For
RESOLUTION NUMBER: 2021-3279 Golden Shores
ORIGINAL DOLLAR CONTRACT AMOUNT:
$5,858,477.87
NET TOTAL DOLLAR VALUE OF ALL PREVIOUS CHANGE ORDERS:
$ 938,150.30
CONTRACT AMOUNT PRIOR TO THIS CHANGE ORDER:
$6,796,628.17
DOLLAR AMOUNT OF THIS CHANGE ORDER:
$ 152,735.63
NEW DOLLAR CONTRACT AMOUNT: 1
$6,949,363.80
ORIGINAL CONTRACT COMPLETION DATE
July 19,2023
TOTAL OF PREVIOUS CHANGE ORDER DAYS:
0
AMOUNT OF DAYS PER THIS CHANGE ORDER:
0
NEW CONTRACT COMPLETION DATE:
July 19,2023
DESCRIPTION OF SCOPE OR WORK CHANGES:
Stout Group has the manpower and equipment to complete the installation of up to 15 streetlights and finalize
undergrounding work for the Collins Avenue Undergrounding and Streetlight project. This work includes, but is not limited
to, setting of streetlights on existing bases, installation of new concrete bases as may be required, electrical equipment
installation, utility conduit installation, supervising preparation of as built documentation. This amount includes a
contingency for unforeseen conditions.
NOTE: Unless specifically stated clearly elsewhere on this page, this contract amendment does NOT include an
extension of time or grant any additional general conditions amounts. The City and the Contractor agree that the
contract time adjustment and sum agreed to in this document constitute a full and complete settlement of the
matters set forth herein, including all direct and indirect costs for equipment, manpower, materials, overhead, profit
and delay relating to the issues set forth in this document.
258
The Stout Group
,lose Sanchez
CONTRACTOR
Edward A. Dion
CITY ATTORNEY:
Vg—
HPF Associates, Inc
PT Abbott
PROJECT MANAGER:
City of Sunny Isles Beach
`� /�'��'►
CITY MANAGER:
258
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'fr`. ` Y t F L O" . � yv:
irk QF 511A h�
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
(305) 947-0606 City Hall
(305) 949-3113 Fax
MEMORANDUM
TO: Honorable Mayor and City Commissioners
FROM: Stan Morris, City Manager
DATE: July 21, 2022
RE: Approval of Change Order Nos. 2 and 3 with The Stout Grout for the Golder
Shores Utility Undergrounding Project
RECOMMENDATION:
Staff recommends approval of this Resolution.
REASONS:
Change Order No. 2 increases the overall contract amount by $803,000.00 for the installation of
conduits and connections to private meter cabinets on residences within Golden Shores to facilitate
final hook up of underground electrical services.
The original contract documents only included installation of underground electrical facilities to private
property lines or ROW as the case may be. This change provides for additional installation of conduil
from the PL/ROW into the individual electrical meter cabinet currently installed to serve the overheac
electrical lines. At bidding FPL had not completed the final design for the private services. It i�
prudent and efficient use of time and resources to install the service conduits during the installation of
the main electrical lines minimizing disruption to residential properties and the neighborhood as a
whole.
Change Order No. 3 increases the overall contract amount by $152,735.63 for the installation of
remaining decorative streetlighting including poles, luminaries, foundations, and electrical equipment.
Providing as built documentation for the final streetlighting installation and miscellaneous utility
conduit installation which may be required.
The original contractor for the utility undergrounding and decorative streetlighting project ROHI
Global was recently terminated for convenience as a fiscal management procedure due to the delays
Item Number: 10.Q
253
in FPL completing the underground conversion. Maintaining ROHL, on standby, to complete the
miscellaneous tasks noted above was incurring costs to no advantage of the City. The Stout Group, the
current utility undergrounding contractor, has agreed to complete these tasks at the same cost ROHL
was being compensated without any additional monthly overhead or general conditions expense
which would have been due to ROHL. This is simply a transfer of previously allocated funds from onE
contractor to another realizing considerable savings of financial resources.
ADDITIONAL INFORMATION:
The total amount for Change Order Nos. 2 and 3 are for an amount not to exceed .$955,735.63
bringing the total contract amount not to exceed $6,949,363.80.
FUNDING SOURCE:
Funds have been appropriated in account no.
ATTACHMENTS:
Resolution
Change Order No. 2
Change Order No. 3
Item Number: 10.Q
254