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Reso 2022-3397
RESOLUTION NO. 2022 - A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, AWARDING INVITATION TO BID ("BID") NO. 22-08-01 TO THE GOODYEAR TIRE & RUBBER COMPANY AS THE PRIMARY AWARDEE TO PROVIDE FLEET MAINTENANCE AND REPAIR SERVICES TO GROUP 1 VEHICLES, AS SPECIFIED IN THE BID, IN AN AMOUNT NOT TO EXCEED ONE HUNDRED EIGHTY THOUSAND DOLLARS ($180,000.00), ATTACHED HERETO AS EXHIBIT "A"; AUTHORIZING THE MAYOR TO EXECUTE SAID AGREEMENT; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO EFFECTUATE THIS RESOLUTION; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Sunny Isles Beach ("City") is in need of a vendor to provide maintenance and repair services for its fleet of vehicles ("Services"); and WHEREAS, the City issued and advertised Invitation to Bid No. 22-08-01 ("Bid") for the Services and received two (2) responses; and WHEREAS, The Goodyear Tire & Rubber Company ("Vendor") represented to the City that it possesses the requisite qualifications, expertise, and licenses to perform the desired Services to vehicles and trucks weighing up to 1%Z ton ("Group 1 Vehicles"), as specified in the Bid Specifications; and WHEREAS, City staff negotiated a two-year Agreement with the Vendor, including three (3) one-year renewals terms; and WHEREAS, the City Commission wishes to award Bid No. 22-08-01 to, and enter into an Agreement with, The Goodyear Tire and Rubber Company as the primary awardee to provide maintenance and repair services to the City's Group 1 Vehicles, in an amount not to exceed One Hundred Eighty Thousand Dollars ($180,000.00), attached hereto as Exhibit "A", for an initial two (2) year period. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS: Section 1. Award of Bid No. 22-08-01 (Primary for Group 1 Vehicles) and Approval of Agreement. The City Commission hereby awards Bid No. 22-08-01 to, and enter into an Agreement with, The Goodyear Tire and Rubber Company as the primary awardee to provide maintenance and repair services to the City's Group 1 Vehicles, in an amount not to exceed One Hundred Eighty Thousand Dollars ($180,000.00), attached hereto as Exhibit "A", for an initial two (2) year period. Section 2. Authorization of City Manager and City Attorney. The City Manager and the City Attorney are hereby authorized to do all things necessary to effectuate this Resolution. Section 3. Effective Date. This Resolution will become effective upon adoption. @BCL@BC0934BC.doc Page 1 of 2 289 PASSED AND ADOPTED this 15th day of September 2022. Dana Robin Goldman, Mayor ATTEST: /i I i APPROVED AS TO FORM AND LEGAL UPF CIE Y: Mau icio Bet ncur, CMC, City Clerk Edward A. Dion, City Attorney Moved by: 7 / -"rLr" Seconded by: kei, � t Vote: Mayor Goldman "(Yes) (No) Vice Mayor Viscarra (Yes) (No) Commissioner Joseph —7(Yes) (No) Commissioner Lama :�' (Yes) (No) Commissioner Stuyvesant (Yes) (No) @BCL@BC0934BC.doc Page 2 of 2 290 V, SONNY �t� r . o'A AGREEMENT BETWEEN THE CITY OF SUNNY ISLES BEACH AND THE GOODYEAR TIRE AND RUBBER COMPANY CONTRACT NO. 2022-719 (PRIMARY FLEET — GROUP 1) THIS AGREEMENT, entered into this E day of ( 2022, by and between the CITY OF SUNNY ISLES BEACH ("City") and THE GOODYEAR TIRE AND RUBBER COMPANY ("Contractor"), whose federal tax identification number is 34-0253240. RECITALS WHEREAS, the City is in need of a primary contractor to provide maintenance and repair services to City owned vehicles and trucks up to 1 '/z ton (Group 1 vehicles) ("Services"), as more particularly described in Invitation to Bid No. 22-08-01, attached hereto as Attachment "A" and made part hereof; and WHEREAS, the City advertised Invitation to Bid No. 22-08-01 and the Contractor submitted a bid in response thereto, attached hereto as Attachment `B" and made a part hereof; and WHEREAS, the Contractor is qualified, willing and able to provide the Services on the terms and conditions set forth herein; and WHEREAS, the City desires to enter into this Agreement with Contractor to provide the Services during the initial two (2) year term in a total amount not to exceed One Hundred Eighty Thousand Dollars ($180,000.00). NOW THEREFORE, in consideration of the foregoing and for the mutual covenants, representations and warranties and other good and valuable consideration, the receipt and adequacy of which is hereby acknowledged, the parties agree as follows: 1. RECITALS. The Recitals set forth above are hereby incorporated into this agreement and made a part hereof for reference. 2. SERVICES. Contractor shall provide Services to the City as the primary Contractor for Group I vehicles (cars and trucks up to 1 '/2 ton), pursuant to this Agreement as well as all terms and conditions set forth in Invitation to Bid No. 22-08-01, and Contractor's response thereto, which are attached hereto as Attachments "A" and "B", respectively, and made a part hereof. Contractor acknowledges and agrees that in the event Contractor is unable to provide Services for Group 1 vehicles, the City has the right to seek the Services from its secondary contractor. Contractor agrees that tire purchases in connection with this Agreement shall be made pursuant to NASPO contract RFP I 118005083, and at the prices set forth therein. Contractor further agrees to furnish all labor and material in a good and workmanlike and professional manner to perform Services. Contractor agrees to have a qualified representative to audit and inspect the Services provided on a regular basis to ensure all Services are being performed Page 1 of 15 THE GOODYEAR TIRE AND RUBBER COMPANY in accordance with the City's needs and pursuant to the terms of this Agreement, and shall report to the City accordingly. Contractor agrees to immediately inform the City via telephone and in writing of any problems that could cause damage to the City's property, improvements and persons. Contractor will require its employees to perform their work in a manner consistent with the type and scope of work to be performed. In the event that the Contractor fails to complete the Services pursuant to the terms of this Agreement and City must undertake the completion of performance of Services, Contractor agrees to indemnify the City or all costs incurred with respect to the completion of those Services and any damages the City may suffer as a result of Contractor's failure to perform the Services. 3. TERM. Subject to the provisions relating to the termination of this Agreement as set forth in Section 10 hereunder, the initial two (2) year term of this Agreement shall commence on September 18, 2022, and end no later than September 17, 2024. Payment will be made only for work completed to the satisfaction of the City. The terms of Sections 9 and 16 titled "Indemnification and Waiver of Liability," and "Compliance with Law," respectively, shall survive termination of this Agreement. 4. RENEWAL. Prior to, or upon completion of the initial two (2) year term, the City shall have the option to renew this Agreement for an additional three (3) one-year renewal terms. 5. COMPENSATION. As the entire compensation during the initial two (2) year term of this Agreement, in whatever capacity rendered, the City shall pay Contractor an amount not to exceed One Hundred Eighty Thousand Dollars ($180,000.00) for the performance of the Services. Payment to Contractor for all charges and tasks under this Agreement shall be in accordance with this Agreement and the schedule of charges reflected in Attachment "B" and NASPO contract RFPI 118005083 pricing for tire purchases, and under the following conditions: A. Disbursements. There are no reimbursable expenses associated with this contract. B. Payment Schedule. Invoices received from the Contractor pursuant to this Agreement will be reviewed by the initiating City Department. If services have been rendered in conformity with the Agreement, the invoice will be sent to the Finance Department for payment. Invoices must reference the contract number assigned hereto. Invoices will be paid in accordance with the State of Florida Prompt Payment Act. C. Availability of Funds. The City's performance and obligation to pay under this Agreement is contingent upon an annual appropriation for its purpose by the City Commission. In the event the City Commission fails to appropriate funds for the particular purpose of this Agreement during any year of the term hereof, then this Agreement shall be terminated upon ten (10) days written notice and the Contractor shall be compensated for the Services satisfactorily performed prior to the effective date of termination. D. Final Invoice. In order for both parties herein to close their books and records, the Contractor will clearly state "final invoice" on the Contractor's final/last billing to Page 2 of 15 THE GOODYEAR TIRE AND RUBBER COMPANY the City. This certifies that all services have been properly performed and all charges and costs have been invoiced to the City. Since this account will thereupon be closed, any other additional charges, if not properly included on this final invoice, are waived by the Contractor. Contractor shall make no other charges to. the City for supplies, labor, taxes, licenses, permits, overhead or any other expenses or costs unless any such expense or cost is incurred by Contractor with the prior written approval of the City. If the City disputes any charges on the invoices, it may make payment of the uncontested amounts and withhold payment on the contested amounts until they are resolved by agreement with Contractor. Contractor shall not pledge the City's credit or make it a guarantor of payment or surety for any contract, debt, obligation, judgment, lien, or any form of indebtedness. The Contractor further warrants and represents that it has no obligation or indebtedness that would impair its ability to fulfill the terms of this Agreement. 6. INDEPENDENT CONTRACTOR RELATIONSHIP. The Contractor is an independent contractor and shall be treated as such for all purposes. Nothing contained in this agreement or any action of the parties shall be construed to constitute or to render the Contractor an employee, partner, agent, shareholder, officer or in any other capacity other than as an independent contractor other than those obligations which have been or shall have been undertaken by the City. Contractor shall be responsible for any and all of its own expenses in performing its duties as contemplated under this agreement. The City shall not be responsible for any expense incurred by the Contractor. The City shall have no duty to withhold any Federal income taxes or pay Social Security services and that such obligations shall be that of the Contractor, other than those set forth in this agreement. Contractor shall furnish its own transportation, office and other supplies as it determines necessary in carrying out its duties under this agreement. 7. INSURANCE. Contractor shall, at its sole cost and expense, during the period of any work being performed under this Agreement, procure and maintain the following minimum insurance coverages to protect the City and Contractor against all loss, claims, damage and liabilities caused by Contractor, its agents, contractors or employees, as more particularly set forth below: A. Primary Comprehensive General Liability with minimum limits of $1,000,000 per claim and $2,000,000 in the aggregate with the following coverage details: — Premises and Operation — Independent Contractors — Broad Form Property Damages — Broad Form Contractual Coverage applicable to this specific Contract, including any hold harmless and/or indemnification agreement. — Personal Injury Coverage with Employee and Contractual Exclusions removed, with minimum limits of coverage equal to those required for Bodily Injury Liability and Property Damage Liability. — Waiver of Subrogation on behalf of the city. — The City of Sunny Isles Beach named as Additional Insured — Coverage to be provided on a Non-contributory and Primary format Page 3 of 15 THE GOODYEAR TIRE AND RUBBER COMPANY B. Primary Business Automobile Liability with a minimum limit of Liability of $1,000,000 with the following coverage details: — Owned Vehicles. — Hired and Non -Owned Vehicles. — Employers Non -Ownership — Waiver of Subrogation on Behalf of the city. — The City of Sunny Isles Beach named as Additional Insured. — Coverage to be provided on a Non-contributory and Primary format. C. Garage Liability coverage for Garage Operations with minimum limits of not less than One Million Dollars ($1,000,000) per occurrence. Garage keeper's Legal Liability with minimum limits of not less than One Million Dollars ($1,000,000) per occurrence. — Waiver of Subrogation on behalf of the city. — The City of Sunny Isles Beach named as Additional Insured. — Coverage to be provided on a Non-contributory and Primary format. D. Workers' Compensation in accordance with Florida Statute, including $1,000,000 Employers' Liability form. Waiver of Subrogation on behalf of the City of Sunny Isles Beach. E. A $5,000,000 Umbrella/Excess Liability policy over and above all of the coverage forms mentioned above. Cancellation and Re -Insurance. If any insurance should be canceled or changed by the insurance company or should any insurance expire during the period of this contract, the Contractor shall be responsible for securing other acceptable insurance for the coverage specified in this section in order to maintain coverage during the life of this Contract. All deductibles must be declared by the Contractor and must be approved by the City. At the option of the City, either the Contractor shall eliminate or reduce such deductible or the Contractor shall procure a Bond, in a form satisfactory to the City, covering the same. Such policies of insurance shall not diminish Contractors indemnification obligations hereunder. The insurance policy shall be issued by such company, in such forms and with such limits of liability and deductibles as are acceptable to the City and shall be endorsed to be primary over any insurance, which the City may maintain. Before any work under this Agreement is performed, and at any time upon request, Contractor shall furnish to the City certificates of insurance evidencing the minimum required coverage and appropriately endorsed for contractual liability with the City named as an additional insured. All policies shall contain a waiver of subrogation endorsement. All policies and certificates shall be in forms and issued by insurance companies acceptable to the City Manager or his designee. All insurance policies and certificates of insurance shall provide that the policies may not be canceled or altered without thirty (30) calendar day's prior written notice to the City Manager or his designee by certified mail. Page 4 of 15 THE GOODYEAR TIRE AND RUBBER COMPANY The Contractor agrees that if any part of the Services under the Agreement is subcontracted, Contractor will require the Sub-vendor(s) to carry insurance as required, and that they will require the Sub-vendor(s) to furnish to them insurance certificates similar to those required by the City in this section. ANY EXCEPTIONS TO THE INSURANCE REQUIREMENTS IN THIS SECTION MUST BE APPROVED IN WRITING BY THE CITY. 8. OWNERSHIP OF DOCUMENTS AND EQUIPMENT. All documents prepared by the Contractor pursuant to this Agreement and related services to this Agreement are intended and represented for the ownership of the City only. Any other use by Contractor or other parties needs to be approved in writing by the City in order to be properly authorized. 9. INDEMNIFICATION AND WAIVER OF LIABILITY. To the fullest extent permitted by law, the Contractor agrees to indemnify and hold -harmless the City, its agents, representatives, officers, directors, officials and employees from any claims, liabilities, damages, losses and costs, including, but not limited to, reasonable attorney fees to the extent caused, in whole or in part, by the negligence, error or omission of the Contractor or persons employed or utilized by the Contractor in performance of Services under this Agreement. Contractor shall at all times hereafter indemnify, hold harmless and, at the City's option, defend or pay for an attorney selected by the City to defend City, its agents, representatives, officers, directors, officials and employees from and against any and all causes of action, demands, claims, losses, liabilities and expenditures of any kind, including attorney fees, court costs, and expenses, caused or alleged to be caused by the intentional or negligent act of, or omission of Contractor, including those of their employees, agents, servants, or officers, or accruing, resulting from, or directly related to the subject matter of this Agreement including, without limitation, any and all claims, losses, liabilities, expenditures, demands or causes of action of any nature whatsoever resulting from injuries or damages sustained by any person or property. In the event any lawsuit or other proceeding is brought against City by reason of any such claim, cause of action or demand, Contractor shall, upon written notice from City, resist and defend such lawsuit or proceeding by counsel satisfactory to City. The provisions and obligations of this Section shall survive the expiration or earlier termination of this Agreement. To the extent considered necessary by City, any sum due Contractor under this Agreement may be retained by City until all of City's claims for indemnification pursuant to this Agreement have been settled or otherwise resolved; and any amount withheld shall not be subject to payment of interest by City. The parties agree that One Hundred Dollars ($100.00) represents specific consideration to the Contractor for the indemnification set forth in this Agreement. 10. TERMINATION AND REMEDIES FOR BREACH. A. If, through any cause within reasonable control, the Contractor shall fail to fulfill in a timely manner or otherwise violate any of the covenants, agreements or stipulations material to this Agreement, the City shall have the right to terminate the Services then remaining to be performed. Prior to the exercise of its option to terminate for cause, the City shall notify the Contractor of its violation of the particular terms of the Agreement and grant Contractor ten (10) days to cure such default. If the default remains uncured after ten (10) days the City may terminate this Agreement, and the Page 5 of 15 THE GOODYEAR TIRE AND RUBBER COMPANY City shall receive a refund from the Contractor in an amount equal to the actual cost of a third party to cure such failure. If Contractor fails, refuses or is unable to perform any term of this Agreement, City shall pay for services rendered as of the date of termination. (i.) In the event of termination, all finished and unfinished documents, data and other work product prepared by Contractor shall be delivered to the City and the City shall compensate the Contractor for all Services satisfactorily performed prior to the date of termination. (ii.) Notwithstanding the foregoing, the Contractor shall not be relieved of liability to the City for damages sustained by it by virtue of a breach of the Agreement by Contractor and the City may reasonably withhold payment to Contractor for the purposes of set-off until such time as the exact amount of damages due the City from the Contractor is determined. B. Termination for Convenience of City. The City may, for its convenience and without cause terminate the Services then remaining to be performed at any time by giving Contractor ten (10) days written notice. The terms of Paragraph A(i) and A(ii) above shall be applicable hereunder. C. Termination for Insolvency. The City also reserves the right to terminate the remaining Services to be performed in the event the Contractor is placed either in voluntary or involuntary bankruptcy or makes any assignment for the benefit of creditors. 11. ASSIGNMENTS, TRANSFERS, SUBCONTRACTING. The Contractor shall not subcontract, assign or transfer any work under this agreement with the prior written consent of the City. Should the Contractor subcontract any Services under this Agreement, it shall be done with continued liability for the Contractor. The Contractor shall remain responsible for Services, responsibilities and liabilities of any person or entity acting under Contractor. 12. GOVERNING LAW, VENUE, ATTORNEYS FEES AND WAIVER OF JURY TRIAL. This Agreement shall be interpreted and construed in accordance with and governed by the laws of the State of Florida. All parties agree and accept that jurisdiction of any dispute or controversy arising out of this Agreement, and any action involving the enforcement or interpretation of any rights hereunder shall be brought exclusively in the Eleventh Judicial Circuit in and for Miami Dade County, Florida, and venue for litigation arising out of this Agreement shall be exclusively in such state courts, forsaking any other jurisdiction which either party may claim by virtue of its residency or other jurisdictional device. In the event it becomes necessary for the City to file a lawsuit to enforce any term or provision under this Agreement and the City is the prevailing party then the City shall be entitled to its costs and attorney's fees at the pretrial, trial and appellate levels. BY ENTERING INTO THIS AGREEMENT, CONTRACTOR AND CITY HEREBY EXPRESSLY WAIVE ANY RIGHTS EITHER PARTY MAY HAVE TO A TRIAL BY JURY OF ANY CIVIL LITIGATION RELATED TO THIS AGREEMENT. Nothing in this Agreement is intended to serve as a waiver of sovereign immunity, or of any other immunity, defense, or privilege enjoyed by the City pursuant to Section 768.28, Florida Statutes. Page 6 of 15 THE GOODYEAR TIRE AND RUBBER COMPANY 13. PUBLIC RECORDS. The Contractor shall be required to comply with the following requirements under Florida's Public Records Law: (A) Contractor shall keep and maintain public records required by the City to perform the service. (B) Upon request from the City, Contractor shall provide the City with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided by Chapter 119, Florida Statutes, or as otherwise provided by law. (C) Contractor shall ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the Contractor does not transfer the records to the City. (D) Contractor shall, upon completion of the contract, transfer, at no cost, to the City all public records in possession of the Contractor or keep and maintain public records required by the City to perform the service. If the Contractor transfers all public records to the City upon completion of the contract, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion of the contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided by Contractor to the City, upon request from the City, in a format that is compatible with the information technology systems of the City. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CITY'S CUSTODIAN OF PUBLIC RECORDS AT (305) 792-1703, CityClerk@sibfl.net, 18070 Collins Avenue, 4th Floor, Sunny Isles Beach, Florida 33160. 14. CONFIDENTIAL INFORMATION. The Contractor shall not, either during the term of this Agreement or any time for a period of TEN (10) years subsequent to that date upon which the Contractor shall leave the employment of the City for any reason whatsoever, disclose to any person or entity, other than in the discharge of the duties of the Contractor under this Agreement, any information which the City designates in writing as "confidential." As a violation by the Contractor of the provisions of this Section could cause irreparable injury to the City and there is no adequate remedy at law for such violation, the City shall have the right, in addition to any other remedies available to it at law or in equity, to enjoin the Contractor in a court of equity for violating such provisions. 15. NOTICES. All notices and other communications required or permitted to be given under this Agreement by either parry to the other shall be in writing and shall be sent (except as otherwise provided herein) (i) by certified or registered mail, first class postage prepaid, return receipt requested, (ii) by guaranteed overnight delivery by a nationally recognized courier service, or (iii) by facsimile with confirmation receipt (with a copy simultaneously sent by certified or Page 7 of 15 THE GOODYEAR TIRE AND RUBBER COMPANY registered mail, first class postage prepaid, return receipt requested or by overnight delivery by traditionally recognized courier service), addressed to such party as follows: If to the City: Stan Morris With a copy to: City Manager Edward A. Dion City of Sunny Isles Beach City Attorney 18070 Collins Avenue City of Sunny Isles Beach Fourth Floor 18070 Collins Avenue Sunny Isles Beach, Florida 33160 Fourth Floor Tel: (305) 792-1701 Sunny Isles Beach, Florida 33160 If to the Contractor: Allan Alcerro, Store Manager The Goodyear Tire and Rubber Company 12850 W. Dixie Highway North Miami Beach, FL 33161 Gsr2556g,,goodyear.com 305-891-4648 16. COMPLIANCE WITH LAW. Contractor shall comply with all laws, regulations and ordinances of any federal, state, or local governmental authority having jurisdiction with respect to this Agreement ("Applicable Laws") and shall obtain and maintain any and all material permits, licenses, approvals and consents necessary for the lawful conduct of the activities contemplated under this Agreement. 17. FEDERAL AND STATE MANUFACTURING AND SAFETY STANDARDS. It is intended that the Contractor be in in full and complete compliance with all Federal and Florida State laws and regulations that apply to tires and other related services. This includes, but not limited to, U.S. Department of Transportation, FDOT, NHTSA, Federal MVSS, OSHA and EPA standards. The Contractor shall notify the City in writing of items and procedures not in compliance with such standards and shall immediately make correction thereof to comply. 18. AUDIT. The Contractor shall make available to the City or its representative all required financial records associated with the Agreement for a period of THREE (3) years. 19. NON-DISCRIMINATION. The Contractor agrees to comply with all local and state civil rights ordinances and with Title VI of the Civil Rights Act of 1984 as amended, Title VIII of the Civil Rights Act of 1968 as amended, Title 1 of the Housing and Community Development Act of 1974 as amended, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, the Age Discrimination Act of 1975, Executive Order 11063, and with Executive Order 11248 as amended by Executive Orders 11375 and 12086. The Contractor will not discriminate against any employee or applicant for employment because of race, color, creed, religion, ancestry, national origin, sex, disability or other handicap, age, marital/familial status, or status with regard to public assistance. The Contractor will take affirmative action to insure that all employment practices are free from such discrimination. Such Page 8 of 15 THE GOODYEAR TIRE AND RUBBER COMPANY employment practices include but are not limited to the following: hiring, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff, termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the City setting forth the provisions of this non-discrimination clause. The Contractor agrees to comply with any Federal regulations issued pursuant to compliance with Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 708), which prohibits discrimination against the handicapped in any Federally assisted program. 20. CONFLICT OF INTEREST. The Contractor agrees to adhere to and be governed by the Miami -Dade County Conflict of Interest Ordinance Section 2-11.1, as amended; and by the City of Sunny Isles Beach Ordinance No. 99-82, which are incorporated by reference herein as if fully set forth herein, in connection with the Agreement conditions hereunder. The Contractor covenants that it presently has no interest and shall not acquire any interest, direct or indirectly which should conflict in any manner or degree with the performance of the services. The Contractor further covenants that in the performance of this agreement, no person having any such interest shall knowingly be employed by the Contractor. No member of, or delegate to the Congress of the United States shall be admitted to any share or part of this agreement or to any benefits arising therefrom. 21. PROHIBITION AGAINST CONTRACTING WITH SCRUTINIZED COMPANIES. Pursuant to Florida Statutes Section 287.135, contracting with any entity that is listed on the Scrutinized Companies that Boycott Israel List or that is engaged in the boycott of Israel is prohibited. Contractor must certify that the company is not participating in a boycott of Israel. Any contract for goods or services of One Million Dollars ($1,000,000) or more shall be terminated at the City's option if it is discovered that the entity submitted false documents of certification, is listed on the Scrutinized Companies with Activities in Sudan List, the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or has been engaged in business operations in Cuba or Syria after July 1, 2018. Any contract entered into or renewed after July 1, 2018 shall be terminated at the City's option if the company is listed on the Scrutinized Companies that Boycott Israel List or engaged in the boycott of Israel. Contractors must submit the certification that is attached to this agreement as Attachment "C". Submitting a false certification shall be deemed a material breach of contract. The City shall provide notice, in writing, to the Contractor of the City's determination concerning the false certification. The Contractor shall have ninety (90) days following receipt of the notice to respond in writing and demonstrate that the determination was in error. If the Contractor does not demonstrate that the City's determination of false certification was made in error, then the City shall have the right to terminate the contract and seek civil remedies pursuant to Florida Statute Section 287.135. 22. E -VERIFY. Florida Statute 448.095 directs all public employers, including municipal governments, to verify the employment eligibility of all new public employees through the U.S. Department of Homeland Security's E -Verify System, and further provides that a public employer may not enter into a contract unless each party to the contract registers with and uses the E -Verify system. Florida Statute 448.095 further provides that if a Consultant enters into a contract with a Page 9 of 15 THE GOODYEAR TIRE AND RUBBER COMPANY subcontractor, the subcontractor must provide the Consultant with an affidavit stating that the subcontractor does not employ, contract with, or subcontract with an unauthorized alien. In accordance with Florida Statute 448.095, Consultant is required to verify employee eligibility using the E -Verify system for all existing and new employees hired by Consultant during the contract term. Further, Consultant must also require and maintain the statutorily required affidavit of its subcontractors. It is the responsibility of Consultant to ensure compliance with E -Verify requirements (as applicable). To enroll in E -Verify, employers should visit the E -Verify website (https://www.e-verify.gov/employers/enrolling-in-e-verify) and follow the instructions. The Consultant must retain the I-9 Forms for inspection, and provide the attached E -Verify Affidavit, attached hereto as Attachment "D". 23. MISCELLANEOUS. A. In the event any provision of this Agreement is found to be void and unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall nevertheless be binding upon the parties with the same effect as though the void or unenforceable provisions had been severed and deleted. B. This Agreement may be executed in multiple identical counterparts, each of which shall be deemed an original for all purposes. C. No waiver of any provision of this Agreement shall be valid or enforceable unless such waiver is in writing and signed by the party granting such waiver. D. Each individual executing this Agreement on behalf of a party hereto hereby represents and warrants that he or she is, on the date he or she signs this Agreement, duly authorized by all necessary and appropriate action to execute this Agreement on behalf of such party and does so with full legal authority to bind their respective party to this Agreement. E. This Agreement, together with all terms and conditions contained in Fleet Maintenance and Repair Services, Invitation to Bid No. 22-08-01, as well as Attachments "A", `B", "C" and "D", contain the entire agreement of the parties, and may be amended, waived, changed, modified, extended or rescinded only by a writing signed by the party against whom any such amendment, waiver, change, modification, extension and/or rescission is sought. F. If there is a conflict or inconsistency between any term, statement, requirement, or provision of any exhibit attached hereto, any document or events referred to herein, or any document incorporated into this Agreement, the term, statement, requirement, or provision contained in this Agreement shall prevail and be given superior effect and priority over any conflicting or inconsistent term, statement, requirement or provision contained in any other document or attachment, including but not limited to Attachments "A", `B", "C" and "D". IN WITNESS WHEREOF, the parties hereto have executed this Agreement in duplicate on the day and year first written above. [SIGNATURE PAGE TO FOLLOW] Page 10 of 15 THE GOODYEAR TIRE AND RUBBER COMPANY WITNESS: Signature Print Name ATTES Acting City Clerk THE GOODYEAR TIRE AND RUBBER COMPANY THE GOODYEAR TIRE AND RUBBER COMPANY B._�--= All Cerro, Store Manager CITY OF SUNNY ISLES BEACH BY: Dana Robin Goldman, Mayor APPROVED AS TO FORM AND LEGAL SUFFICIENCY I-) - BY: � rq9ll� E ward A. ion, City Attorney Page 11 of 15 Attachment "A ITB 22-08-01 Page 12 of 15 THE GOODYEAR TIRE AND RUBBER COMPANY `� or 5',kssA rt Invitation to Bid Goods & Services O n U _ .« I yF 99 F L C/TY OF SUN PCO FLEET MAINTENANCE & REPAIR SERVICES INVITATION TO BID NO. 22-08-01 ADVERTISEMENT DATE: MONDAY, AUGUST 15, 2022 AUGUST 23, 2022 AT 11:00 AM IN-PERSON SUNNY ISLES BEACH GOVERNMENT CENTER NON -MANDATORY PRE-BID CONFERENCE: 18070 COLLINS AVENUE, 4T" FLOOR CONFERENCE SUNNY ISLES BEACH, FLORIDA 33160 ALL QUESTIONS DUE: AUGUST 26, 2022 AT 5:00 PM All questions will be answered via an addendum posted to DemandStar. SUBMISSION DUE DATE: SEPTEMBER 1, 2022 AT 11:00 AM CITY OF SUNNY ISLES BEACH GOVERNMENT CENTER SUBMIT SEALED BIDS TO: OFFICE OF THE CITY CLERK Envelope must clearly provide your firm's name, 18070 COLLINS AVENUE, 4T" FLOOR phone # and contact information and must be SUNNY ISLES BEACH, FLORIDA 33160 labeled with the RFP # and name. ONLINE SUBMITTALS ARE NOT ACCEPTED City of Sunny Isles Beach I Invitation to Bid No. 22-08-01 "'4, JF Si30 �'t TABLE OF CONTENTS TABLE OF CONTENTS PAGE NO. LEGAL ADVERTISEMENT/ NOTICE TO FIRM 3 GENERAL TERMS & CONDITIONS 4 SPECIAL TERMS & CONDITIONS 10 SCOPE OF WORK / TECHNICAL SPECIFICATIONS 19 BID FORMAT 25 BIDDER'S QUESTIONNAIRE 28 BID PRICE SHEET 30 BID SUBMITTAL FORM 32 AFFIDAVITS NON -COLLUSIVE AFFIDAVIT PUBLIC ENTITY CRIMES EQUAL OPPORTUNITY / AFFIRMATIVE ACTION STATEMENT CONFLICT OF INTEREST STATEMENT DISPUTE DISCLOSURE FORM ANTI -KICKBACK AFFIDAVIT ANTI -BOYCOTT CERTIFICATION E -VERIFY AFFIDAVIT ATTACHMENT—THE ATTACHMENT MUST BE REVIEWED BY YOUR FIRM ATTACHMENT A — FLEET LIST 2022 City of Sunny Isles Beach I Invitation to Bid No. 22-08-01 LEGAL ADVERTISEMENT NOTICE TO BIDDER NOTICE IS HEREBY GIVEN that the City of Sunny Isles Beach is seeking sealed Bids for the following work as specified. ITB # 22-08-01 FLEET MAINTENANCE & REPAIR SERVICES The Bid Specifications for this Invitation to Bid are available from DemandStar by calling (800) 711-1712 or by accessing their website at www.demandstar.com. The Bid Specifications may also be examined at the City of Sunny Isles Beach — Office of the City Clerk. Vendors who obtain the Bid Specifications from sources other than DemandStar or the City of Sunny Isles Beach are cautioned that their Bid response package may be incomplete. Addenda will be posted and disseminated by DemandStar at least five days prior to the submittal date to all vendors who are listed on the official list. Bids shall be on a unit price basis; segregated Bids will not be accepted. Sealed Bids will be received by the City Clerk no later than 11:00 AM, on Tuesday, September 1, 2022 at the Sunny Isles Beach Government Center located at 18070 Collins Avenue, 4th floor, Sunny Isles Beach, Florida, 33160. Bids received after this time will not be considered. The City is under no obligation to return Bids. Timely submitted Bids will be opened publicly and read aloud at this time. The envelope containing the sealed Bid must be clearly marked: "FORMAL BID ENCLOSED" Bid No. 22-08-01 Fleet Maintenance & Repair Services OPENING DATE AND TIME: SEPTEMBER 1, 2022 AT 11:00 AM The City reserves the right to reject any or all submittals, with or without cause, to waive technical errors and informalities, and to accept the submittals, which best serves the interest of, and represents the best value to, the City in conformity with the criteria set forth in Section 62-8 of the Code of Ordinances of the City of Sunny Isles Beach. All questions regarding this solicitation shall be directed in writing to Purchasing by no later than AUGUST 26, 2022 AT 5:00 PM. Questions must be submitted via email to Purchasing@sibfl.net or via regular mail at: Purchasing, City of Sunny Isles Beach, 18070 Collins Avenue, Sunny Isles Beach, FL 33160. Pursuant to Florida Statutes 119.071, sealed bids, proposals or replies by an agency pursuant to a competitive solicitation are exempt from inspection until such time as the agency provides notice of an intended decision or until thirty (30) days after the opening of the bids, proposals, or final replies, whichever is earlier. Mauricio Betancur, CMC, City Clerk City of Sunny Isles Beach City of Sunny Isles Beach I Invitation to Bid No. 22-08-01 rr or Stst4 SECTION 1 INSTRUCTIONS TO BIDDER / GENERAL TERMS AND CONDITIONS THESE INSTRUCTIONS ARE STANDARD FOR ALL BID COMMODITIES/SERVICES ISSUED BY THE CITY OF SUNNY ISLES BEACH. THE CITY OF SUNNY ISLES BEACH MAY DELETE, SUPERSEDE OR MODIFY ANY OF THESE STANDARD INSTRUCTIONS FOR A PARTICULAR CONTRACT BY INDICATING SUCH CHANGE IN SPECIAL INSTRUCTIONS TO BIDDERS OR IN THE BID SHEETS. ANY AND ALL SPECIAL CONDITIONS THAT MAY VARY FROM THE GENERAL CONDITIONS SHALL HAVE PRECEDENCE. BIDDER AGREES THATTHE PROVISIONS INCLUDED WITHIN THIS BID OR RFP SHALL PREVAIL OVER ANY CONFLICTING PROVISION WITHIN ANY STANDARD FORM CONTRACT OF THE CHNBIDDER REGARDLESS OF ANY LANGUAGE IN BIDDER'S CONTRACT TO THE CONTRARY. City of Sunny Isles Beach I Invitation to Bid No. 22-08-01 Bids must be submitted no later than the time and date shown within this Any questions concerning this Invitation to Bid or any required need for document. clarification must be made to Purchasing at Purchasing@sibfl.net. Such requests for clarification/explanation or questions must be made in 1.7 SEALED BID: writing to Mauricio Betancur, CMC, Deputy City Clerk, at least five (5) business days prior to the date of the Bid opening. Interpretations or The entire Bid Response Package shall be placed in an opaque envelope clarifications considered necessary by the City will be issued by addenda (with all items listed on the Bid checklist form and all other items and posted/disseminated by Demand5tar (www.demandstar.com) to all required within this Request for Bid must be executed) and submitted in parties listed on the official plan holders' list as having received the a sealed envelope. Request for Bids documents. Only questions answered by written addenda shall be binding. Oral interpretations or clarifications shall be 1.8 BID EXECUTION, SIGNATURES, ERASURE/CORRECTION: without legal effect. No plea of ignorance or delay or required need of additional information shall exempt a Respondent from submitting their All Bids shall be signed in blue ink. All price quotes shall be typewritten submission on the required date and time as publicly noted. or printed with ink. All corrections made by the proposers prior to the opening must be initialed and dated by the proposers. No changes or 1.2 PLAN HOLDER'S LIST: corrections will be allowed after Bids are opened. Bids must contain an original, manual signature of an authorized representative of the As a convenience to vendors, the City of Sunny Isles Beach has made company. available via internet lists of all plan holders for each Request for Proposal, Request for Bid, and request for qualifications. The information 1.9 WITHDRAWAL OF BIDS: is available on-line at www.demandstar.com or by calling the Office of the City Clerk at (305) 792-1703. Proposers may withdraw Bids only by written request and shall forward the withdrawal request via "Certified U.S. Mail — Return Receipt 1.3 ADDENDA TO SPECIFICATIONS: Requested" prior to the Bid opening time. Negligence on the part of the ' Proposers in preparing the Bid confers no right for the withdrawal of the If any addenda are issued after the initial specifications are released, the Bid after it has been opened. City will post and disseminate the addenda through DemandStar. For those projects with separate plans, blue prints, or other materials that 1.10 BID OPENING: cannot be accessed through the internet, the Office of the City Clerk will make good faith effort to ensure that all registered proposers (those who Bids will be opened publicly at the time and place stated in the Notice to have been registered as receiving a Bid package) receive the documents. Bidder. It is the responsibility of the proposers to insure that the Bid It is the responsibility of the vendor prior to the submission of any Bid to reaches the Office of the City Clerk on or before the closing hour and date check the above website or contact the Office of the City Clerk at (305) stated on the Request for Bid. After the Bid opening, the contents of the 792-1703 to verify any addenda issued. The receipt of all addenda must Bid Form will be made public for the information of vendors and other be acknowledged on the Bid Response Sheet. interested parties who may be present either in person or by representative. Bids that are received after the Bid opening time will not 1.4 SPECIAL ACCOMMODATIONS: be considered and will not be returned. Any person requiring a special accommodation at a Pre -Bid Conference 1.11 EVALUATION OF BIDS: or Bid/RFP/RFQ opening because of a disability should call the Office of the City Clerk at (305) 792-1703 at lease five (5) days prior to the Pre -Bid The City, at its sole discretion, reserves the right to inspect any/all Conference or Bid/RFP/RFQ opening. If you are hearing or speech Proposers facilities to determine their capability of meeting the impaired, please contact the Office of the City Clerk by calling the City of requirements for the Contract. Also, price, responsibility, and Sunny Isles Beach using the Florida Relay Service which can be reached at responsiveness of the Proposers, the financial position, experience, 1(800) 955-8771 (TDD). staffing, equipment, materials, references, and past history of service to the City and/or with other units of state, and/or local governments in 1.5 PUBLIC ENTITY CRIMES STATEMENT: Florida, or comparable private entities, will be taken into consideration in the Award of the Contract. Pursuant to the provisions of paragraph (2) (a) of section 287.133, Florida statutes -"a person or affiliate who has been placed on the convicted 1.11.1 Hold Harmless: All Proposers shall hold the City, it's vendor list following a conviction for a public entity crime may not submit officials and employees harmless and covenant not to sue a Bid on a contract to provide any goods or services to a public entity, the City, it's officials and employees in reference to their may not submit a Bid on a contract with a public entity for the decisions to reject, award, or not award a Bid, as construction or repair of a public building or public work, may not submit applicable. Bids on leases of real property to a public entity, may not be awarded to 1.11.2 Cancellation: Failure on the part of the Proposers to perform work as a Contractor, supplier, sub -Contractor, or consultant comply with the conditions, specifications, requirements, under a contract with any public entity, and may not transact business and terms as determined by the City, shall be just cause with any public entity in excess of the threshold amount provided in forcancellation ofthe Award. section 287.107, for category two for a period of 36 months from the 1.11.3 Disputes: If any dispute concerning a question of fact date of being placed on the convicted vendor list". arises under the Contract, other than termination for default or convenience, the Contractor and the City 1.6 BID DEADLINE: department responsible for the administration of the City of Sunny Isles Beach I Invitation to Bid No. 22-08-01 Contract shall make a good faith effort to resolve the dispute. If the dispute cannot be resolved by agreement, then the department with the advice of the City Attorney shall resolve the dispute and send a written copy of its decision to the Contractor, which shall be binding on both parties. 1.12 AGREEMENT: After the Bid award, the City will, at its option, prepare an Agreement specifying the terms and conditions resulting from the award of this Bid. The vendor will have ten (10) calendar days after notification of the award by the City to execute the Agreement and provide the required Performance Bond. The Proposers who has the Contract awarded to them and who fails to execute the Agreement and furnish the Performance Bond and Insurance Certificates within the specified time shall forfeit the Bid Security that accompanied their Bid, and the Bid Security shall be retained as liquidated damages by the City, and it is agreed that this sum is a fair estimate of the amount of damages the City will sustain in case the Proposers fails to enter into the Contract and furnish the Bonds as herein before provided. Bid Security deposited in the form of a cashier's check drawn on a local bank in good standing shall be subject to the same requirements as a Bid Bond. The performance of the City of Sunny Isles Beach of any of its obligations under the agreement shall be subject to and contingent upon the availability of funds lawfully expendable for the purposes of the agreement for the current and any future periods provided for within the Bid specifications. 1.13 PAYMENTS: Payment will be made after commodities/services have been received, accepted, and properly invoiced as indicated in the contract and/or purchase order. Invoices must bear the purchase order number. 1.14 BRAND NAMES: If a brand name, make, of any "or equal" manufacturer trade name, or vendor catalog is mentioned whether or not followed by the words "approved equal" it is for the purpose of establishing a grade or quality of material only. Vendor may offer equals with appropriate identification, samples, and/or specifications on such item(s). The City shall be the sole judge concerning the merits of items Bid as equals. 1.15 MATERIAL: Material(s) delivered to the City under this Bid shall remain the property of the seller until accepted to the satisfaction of the City. In the event materials supplied to City are found to be defective or do not conform to specifications, the City reserves the right to return the product(s) to the seller at the seller's expense. 1.16 SAMPLES: Samples of items, when required, must be furnished by the Proposers free of charge to the City. Each individual sample must be labeled with the Proposers name and manufacturer's brand name and delivered by them within ten (10) calendar days of Proposers receipt of the "Notice to Proceed", unless schedule indicates a different time. If samples are requested subsequent to the Bid opening, they should be delivered within ten (10) calendar days of the request. The City will not be responsible for returning samples. 1.17 QUANTITY GUARANTY: No guaranty or warranty is given or implied by the City as to the total amount that may or may not be purchased from any resulting Contract or Award. These quantities are for Bid purposes only and will be used for tabulation and presentation of the Bid. The City reserves the right to increase or decrease quantities as required, even significantly. The prices offered herein and the percentage rate of discount applies to other representative items not listed in this Bid. 1.18 GOVERNMENTAL RESTRICTIONS ON MATERIALS: 1.19 1.20 1.21 1.22 1.23 1.24 `'4',cf Si)o r� In the event any governmental restrictions may be imposed which would necessitate alteration of the material quality, workmanship, or performance of the items offered on this Bid prior to their delivery, it shall be the responsibility of the successful Proposers to notify the City at once, indicating in their letter the specific regulation which required an alteration. The City of Sunny Isles Beach reserves the right to accept any such alteration, including any price adjustments occasioned thereby, or to cancel at no further expense to the City. SAFETY STANDARDS: The Proposers warrants that the product(s) supplied to the City conforms in all respects to the standards set forth in the occupational safety and health act (OSHA) and its amendments. Bids must be accompanied by a materials data safety sheet (MSDS) when applicable. WARRANTIES: Successful Proposers shall act as agent for the City in the follow-up and compliance of all items under Warranty/Guaranty and complete all forms for Warranty/Guarantee coverage under this Contract. COPYRIGHTS/PATENT RIGHTS: Proposers warrants that there has been no violation of copyrights or patent rights in manufacturing, producing or selling of goods shipped or ordered, as a result of this Bid. The seller agrees to indemnify City from any and all liability, loss, or expense occasioned by any such violation. LOCAL BUSINESS TAX (OCCUPATIONAL LICENSE REGISTRATION): The contractor shall be responsible for obtaining and maintaining throughout the contract period his or her city and county local business tax receipts. Each vendor submitting a Bid on this Request for Bid shall include a copy of the company's local business tax/occupational license(s) with the Bid response. For information specific to City of Sunny Isles Beach local business tax/occupational licenses, please call Code Enforcement & Licensing at (305) 792-1705. If the contractor is operating under a fictitious name as defined in Section 865.059, Florida Statutes, proof of current registration with the Florida Secretary of State shall be submitted with the Bid. A business formed by an attorney actively licensed to practice law in this state, by a person actively licensed by the Department of Business and Professional Regulations or the Department of Health for the purpose of practicing his or her licensed profession, or by any corporation, partnership, or other commercial entity that is actively organized or registered with the Department of State shall submit a copy of the current licensing from the appropriate agency and/or proof of current active status with the Division of Corporations of the State of Florida. LIABILITY, INSURANCE, PERMITS AND LICENSES: Proposers shall assume the full duty, obligation, and expense of obtaining all necessary licenses, permits, inspections, and insurance required. The Proposers shall be liable for any damages or loss to the City occasioned by negligence of the Proposers (or their agent) or any person the Proposers has designated in the completion of their contract as a result of the Bid. Contractor shall be required to furnish a copy of all licenses, certificates of competency or other licensor requirements necessary to practice their profession as required by Florida State Statute, Miami -Dade County, and City of Sunny Isles Beach Code. Contractors shall include current Miami -Dade County Certificates of Competency. These documents shall be furnished to the City along with the Bid response. Failure to furnish these documents or to have required licensor will be grounds for rejecting the Bid. CERTIFICATE(S) OF INSURANCE: Proposers shall furnish to the Office of the City Clerk, City of Sunny Isles Beach, 18070 Collins Avenue, Sunny Isles Beach, Florida 33160, certificate(s) of insurance which indicate that insurance coverage has been obtained from an insurance company authorized to do business in the State of Florida or otherwise secured in a manner satisfactory to the City, for those coverage types and amounts listed in this document, in an amount equal to 100% of the requirements and shall be presented to the City prior to issuance of any Contract(s) or Award(s) Document(s). The City of Sunny Isles Beach I Invitation to Bid No. 22-08-01 /lY or S'LSo f+y City of Sunny Isles Beach I Invitation to Bid No. 22-08-01 �1-, City of Sunny Isles Beach shall be named as "additional insured" with Wherever used in these General Conditions or in the other Contract respect to this coverage. The required certificates of insurance shall not Documents, the following terms shall have the meaning indicated which only name the types of policies provided, but shall also refer specifically shall be applicable to both the singular and plural thereof: to this Bid and section. At the time of Bid submission the Proposers must submit certificates of insurance as outlined in the General Conditions Acceptance: Acceptance by the City of the Work as being section. All required insurances shall name the City of Sunny Isles Beach fully complete in accordance with the as additional insured and such insurance shall be issued by companies Contract Documents subject to waiver of authorized to issue insurance in the State of Florida. It shall be the claims. responsibility of the Proposers and insurer to notify the City Manager of the City of Sunny Isles Beach of cancellation, lapse, or material Agreemgnt: The written Agreement between the City modification of any insurance policies insuring the Proposers, which and the Contractor covering the Work to be relate to the activities of such vendor and the City of Sunny Isles Beach. performed, which includes the Contract Such notification shall be in writing, and shall be submitted to the City Documents. finance support service director thirty (30) days prior to cancellation of such policies. This requirement shall be reflected on the certificate of Addenda: Written or graphic instruments issued prior insurance. Failure to fully and satisfactorily comply with the city's to the Bid Opening which modify or insurance and bonding requirements set forth herein will authorize the interpret the Contract Documents, City Manager to implement a rescission of the Bid award without further Drawings and Specifications, by addition, City Commission action. The Proposers hereby holds the City harmless deletions, clarifications or corrections. and agrees to indemnify City and covenants not to sue the City by virtue of such rescission. Approved: Means approved by the City. 1.25 ASSIGNMENT: Bid: The offer of the Proposers submitted on the prescribed form setting forth the prices for The Contractor shall not transfer or assign the performance required by the Work to be performed. this Bid without prior written consent of the City Manager. Any award issued pursuant to the Request for Proposal and monies which may be Proposers: Any person, firm or corporation submitting due hereunder are not assignable except with prior written approval of a Bid for Work. The terms "Bidder' and the City Manager. Further, in the event that the majority ownership or "vendor' shall have the same meaning. control of the Contractor changes hands subsequent to the award of this contract, Contractor shall promptly notify City in writing (via United Bonds: Bid, performance bond and other States Postal Service — Certified Mail, Return Receipt Requested) of such instruments of security, furnished by the change in ownership or control at least thirty (30) days prior to such - Contractor and their surety in accordance change and City shall have the right to terminate the contract upon sixty with the Contract Documents and in (60) days written notice, at City's sole discretion. accordance with the law of the State of Florida. 1.26 HOLD HARMLESS/INDEMNIFICATION: Change Order: A written order to the Contractor signed by The Contractor shall indemnify, hold harmless, and defend the City of the City authorizing an addition, deletion or Sunny Isles Beach, it's officers, agents and employees from and against revision in the Work, or an adjustment in any claims, demands or causes of action of whatsoever kind or nature the Contract Price or the Contract Time arising out of error, omission, negligent act, conduct, or misconduct of issued after execution of the Agreement. the Contractor, their agents, servants or employees in the provision of goods or the performance of services pursuant to this Bid and / or from City: City of Sunny Isles Beach, 18070 Collins any procurement decision of the City including without limitation, Avenue, Sunny Isles Beach, Florida 33160. awarding the Contract to the Contractor. Contract Documents: Contract Documents shall include, 1.27 NON-CONFORMANCE TO CONTRACT: Instructions to Proposers, Contractor's Bid, the Bonds, the Notice of Award, the The City of Sunny Isles Beach may withhold acceptance of, or reject items Agreement between the City and which are found upon examination, not to meet the specification Contractor as well as any addenda thereto, requirements. Upon written notification of rejection, items shall be these General Conditions, Special removed within (5) calendar days by the vendor at their own expense Conditions, the Technical Specifications, and redelivered at their expense. Rejected goods left longer than thirty Drawings and Modifications, Notice to (30) calendar days will be regarded as abandoned and the City shall have Proceed, Request for Proposal, Insurance the right to dispose of them as its own property. Rejection for non- Certificates, Change Orders and conformance or failure to meet delivery schedules may result in the Acknowledgment of Conformance with the Contractor being found in default. City of Sunny Isles Beach. 1.28 DEFAULT PROVISION: Contract Price: The total monies payable to the Contractor under the Contract Documents. In case of default by the Proposers, the City of Sunny Isles Beach may procure the articles or services from other sources and hold the Contract Time: The number of calendar days stated in the Proposers responsible for any excess costs occasioned or incurred Agreement for the completion of the Work. thereby. Contracting Officer: The individual who is authorized to sign the 1.29 SECONDARY/OTHER VENDORS: contract documents on behalf of the City's governing body. The City reserves the right in the event the primary vendor cannot provide an item(s) or service(s) in a timely manner as requested, to seek Contractor: The person, firm or corporation with whom other sources without violating the intent of the Contract. the City has executed this Agreement. 1.30 DEFINITIONS: Day: A calendar day of twenty-four hours measured from midnight to the next midnight. City of Sunny Isles Beach I Invitation to Bid No. 22-08-01 �1-, Field Order: A written order issued by the City which clarifies or interprets the Contract Documents or orders minor changes in the Work. Modification: Modification means any one of the following: (a) a written amendment of the Contract Documents signed by both parties, (b) a Change Order, (c) a written clarification or interpretation if issued by the City, or (d) a written order for minor change or alteration in the Work issued by the City. A modification may only be issued after execution of the Agreement. Notice of Award: The written notice by City to the apparent successful Proposers stating that upon compliance with the conditions precedent to be fulfilled by him within the time specified, City will execute and deliver the Agreement to him. Samples: Physical examples which illustrate materials, equipment or workmanship and establish standards by which the Work will bejudged. Specifications: Those portions of the Contract Documents consisting of written technical descriptions of materials, equipment, construction systems, standards and workmanship as applied to the Work. Statement of Services: The form furnished by the City which is to be used by the Contractor in requesting progress payments. Supplier: Any person or organization who supplies materials or equipment for the Work, including that fabricated to a special design, but who does not perform labor at the site. Work: Any and all obligations, duties and responsibilities necessary to the successful completion of the Project assigned to or undertaken by Contractor under the Contract Documents, including all labor, materials, equipment and other incidentals, and the furnishing thereof. Written Notice: The term "Notice" as used herein shall mean and include all written notices, demands, instructions, claims, approvals and disapproval's required to obtain compliance with Contract requirements. Written notice shall be deemed to have been duly served if delivered in person to the individual or to a member of the firm or to an officer of the corporation for whom it is intended, or to an authorized representative or such individual, firm, or corporation, or if delivered at or sent by registered mail to the last business address known to them who gives the notice. Unless otherwise stated in writing, any notice to or demand upon the City under this Contract shall be delivered to the City. 1.31 BID AWARD: The City reserves the right to reject any and all Bids at its sole discretion. Bids shall be awarded by the City after the City performs all necessary searches, inquiries, exploration, and analysis of the Bids. The Bid shall be awarded to the lowest responsible and responsive proposer whose Bid best serves the interests of and represents the best value to the City in conformity with the criteria set forth in Section 62-8 of the City Code. No `yrs. or S-00 1`H' Notice of Award will be given until the City has concluded any investigation(s) as they deem necessary to establish the Proposer's capability to perform the Services as described in this RFP, ITB, RFQ or ITC, as substantiated by the required professional experience, client references, technical knowledge and qualifications; and sufficient labor and equipment to comply with the City's established standards, as well as the financial capability of the Proposer to perform the Work in accordance with the Contract Documents to the satisfaction of the City within the time prescribed. The City reserves the right to reject the Bid of any Proposers on the basis of these queries and investigations and who does not meet the City's satisfaction, even though the firm may be the lowest dollars and cents Bid. In analyzing Bids, the City will also take into consideration client references, past work experience and work product, proven ability to satisfactorily perform. If the Contract is awarded, the City will issue the Notice of Award and give the successful Proposers a Contract for execution within ninety (90) days after opening of Bids. The City specifically reserves the right to award the contract to a proposer who is not necessarily the lowest dollars and cents proposers on the basis of the results of these queries and investigation(s). 1.32 EXECUTION OF AGREEMENT: 1.33 1.34 1.35 At least four counterparts of the Agreement, the Performance Bond, the Certificates of Insurance and such other Documents as required by the Contract Documents shall be executed and delivered by Contractor to the City within ten (10) calendar days of receipt of the Notice of Award. LAWS AND REGULATIONS: The Contractor will give all notices and comply with all laws, ordinances, rules and regulations applicable to the Work. If the Contractor observes that the Specifications are at variance therewith, they will give the City prompt written notice thereof, and any necessary changes shall be adjusted by an appropriate modification. If the Contractor performs any Work knowing it to be contrary to such laws, ordinances, rules and regulations, and without such notice to the City, they will bear all costs arising wherefrom. TAXES: The City of Sunny Isles Beach is exempt from sales tax imposed by the State and/or Federal Government. Florida Sales Tax Exemption No. 23- 00-477131-54C appears on each purchase order. Exemption certificates are available upon request. DUTY TO DEFEND, INDEMNIFY AND SAVE HARMLESS: In consideration of the separate sum of twenty-five dollars ($25.00) and other valuable consideration, the Contractor shall defend, indemnify and hold harmless the City, its officers, agents and employees, from or on account of any injuries or damages, received or sustained by any person or persons during or on account of any operations connected with the Work described in the Contract Documents, or by or in consequence of any negligence in connection with the same; or by use of any improper materials or by or on account of any act or omission of the said Contractor or his Sub -Contractor, agents, servants or employees. The Contractor will defend, indemnify and hold harmless the City and their agents or employees from and against all claims, damages, losses and expenses including attorneys' fees arising out of or resulting from the performance of the Work, provided that any such claim damage, loss or expense (a) is attributable to bodily injury, sickness, disease or death, or to injury to or destruction of tangible property (other than Work itself) including the loss of use resulting wherefrom and (b) is caused in whole or in part by any negligent act or omission of the Contractor, Sub - Contractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, regardless of whether or not it is caused by a party indemnified hereunder. In the event that a court of competent jurisdiction determines that Sec. 725.06 (2), F.S. is applicable to this Work, then in lieu of the above provisions of this section the parties agree that Contractor shall indemnify, defend and hold harmless the City, their officers and employees, to the fullest extent authorized by Sec. 725.06 (2) F.S., which statutory provisions shall be deemed to be incorporated herein by reference as if fully set forth herein. In the event that any action or proceeding is brought against City by reason of any such claim or demand, Contractor, upon written notice from City shall defend such action or proceeding by counsel satisfactory City of Sunny Isles Beach I Invitation to Bid No. 22-08-01 "'4 Or Si)o CC to City. The indemnification provided above shall obligate Contractor to defend at its own expense or to provide for such defense, at City's 1.38.3 The duties and obligations imposed by these General option, any and all claims of liability and all suits and actions of every Conditions, Special Conditions and Supplemental name and description that may be brought against City, excluding only Conditions and the rights and remedies available those which allege that the injuries arose out of the sole negligence of hereunder, and, in particular but without limitation, the City, which may result from the operations and activities under this warranties, guarantees and obligations imposed upon Contract whether the Work be performed by Contractor, its Sub- Contractor and those in the Special Conditions and the Contractors, or by anyone directly or indirectly employed by either. rights and remedies available to the City, shall be in addition to, and shall not be construed in any way as a 1.36 DECISIONS ON DISAGREEMENTS: limitation of, any rights and remedies available by law, by special guarantee or by other provisions of the Contract The City will be the initial interpreter of the Technical Specifications. Documents. 1.37 CITY MAY TERMINATE: 1.38.4 Should the City or the Contractor suffer injury or damage to its person or property because of any error, omission, If the Contractor is adjudged bankrupt or insolvent, or if they make a or act of the other or of any of their employees or agents general assignment for the benefit of their creditors, or if a trustee or or others for whose acts they are legally liable, claim shall receiver is appointed for the Contractor or for any of their property, or if be made in writing to the other party within a reasonable they file a petition to take advantage of any debtor's act, or to reorganize time of the first observance of such injury or damage. under bankruptcy or similar laws, or if they repeatedly fails to supply sufficient skilled workmen or suitable materials or equipment, or if they 1.39 WAIVER OF JURY TRIAL: repeatedly fail to make prompt payments to Sub -Contractors or for labor, materials or equipment or they disregard laws, ordinances, rules, City and Contractor knowingly, irrevocably voluntarily and intentionally regulations or orders of any public body having jurisdiction, or if they waive any right either may have to a trial by jury in State or Federal Court disregard the authority of the City, of if they otherwise violate any proceedings in respect to any action, proceeding, lawsuit or counterclaim provision of, the Contract Documents, then the City may, without based upon the Contract Documents or the performance of the Work prejudice to any other right or remedy and after giving the Contractor there under. and the surety ten (10) days written notice, terminate the services of the Contractor and take possession of the Project and of all materials, 1.40 GOVERNING LAW: equipment, tools, construction equipment and machinery thereon owned by the Contractor, and finish the Work by whatever method they may The Contract shall be construed in accordance with and governed by the deem expedient. In such case the Contractor shall not be entitled to law of the State of Florida. receive any further payment until the Work is finished. If the unpaid balance of the Contract Price exceeds the direct and indirect costs of 1.41 VENUE: completing the Project, including compensation for additional professional services, such excess shall be paid to the Contractor. If such Venue of any action to enforce the Contract Documents shall be in costs exceed such unpaid balance, the Contractor will pay the difference Miami -Dade County, Florida. to the City. Such costs incurred by the City will be determined by the City and incorporated in a Change Order. If after termination of the 1.42 ARBITRATION: Contractor under this Section, it is determined by a court of competent jurisdiction for any reason that the Contractor was not in default, the It is the intention of the parties that whenever possible, if a dispute or rights and obligations of the City and the Contractor shall be the same as controversy arises hereunder then such dispute or controversy shall be if the termination had been issued pursuant to this document. settled by arbitration in accordance with the procedures, rules and regulations of the American Arbitration Association. The decision 1.37.1 Where the Contractor's services have been so terminated rendered by the Arbitrator shall be final and binding upon the parties and by the City said termination shall not affect any rights of judgment upon the award rendered by the arbitrator may be entered in the City against the Contractor then existing or which may any court having jurisdiction. Arbitration shall be held in Miami -Dade thereafter accrue. Any retention or payment of moneys County, Florida. All costs of arbitration and attorneys' fees incurred by by the City due the Contractor will not release the the parties shall be paid by the non -prevailing party or, if neither party Contractor from liability. prevails on the whole, each party shall be responsible for a portion of the costs of arbitration and their respective attorneys' fees as may be 1.37.2 Upon ten (10) days written notice to the Contractor, the determined by the court on confirmation. City may, without cause and without prejudice to any other right or remedy, elect to terminate the Agreement. 1.43 PROJECT RECORDS: In such case, the Contractor shall be paid for all Work executed and accepted by the City as of the date of the City shall have right to inspect and copy during regular business hours at termination. No payment shall be made for profit for Citys expense, the books and records and accounts of Contractor which Work which has not been performed. relate in any way to the Project, and to any claim for additional compensation made by Contractor, and to conduct an audit of the 1.38 MISCELLANEOUS: financial and accounting records of Contractor which relate to the Project. Contractor shall retain and make available to City all such books Proposers acknowledge the following miscellaneous conditions: and records and accounts, financial or otherwise, which relate to the Project and to any claim for a period of three years following final 1.38.1 Whenever any provision of the Contract Documents completion of the Project. During the Project and the three year period requires the giving of written notice it shall be deemed to following final completion of the Project, Contractor shall provide City have been validly given if delivered in person to the access to its books and records upon five days written notice. individual or to a member of the firm or to an officer of the corporation for whom it is intended, or if delivered at 1.44 SEVERABILITY: or sent by registered or certified mail, postage prepaid, to the last business address known to them who gives the If any provision of the Contract or the application thereof to any person notice. or situation shall to any extent, be held invalid or unenforceable, the remainder of the Contract, and the application of such provisions to 1.38.2 The Contract Documents shall remain the property of the persons or situations other than those as to which it shall have been held City. The Contractor shall have the right to keep one invalid or unenforceable shall not be affected thereby, and shall continue record set of the Contract Documents upon completion of in full force and effect, and be enforced to the fullest extent permitted by the Project. law. City of Sunny Isles Beach I Invitation to Bid No. 22-08-01 M 1.45 INDEPENDENT CONTRACTOR: The Contractor is an independent Contractor under the Contract. Services provided by the Contractor shall be by employees of the Contractor and subject to supervision by the Contractor, and not as End of Section c lrj,. JF sUN I'" officers, employees, or agents of the City. Personnel policies, tax responsibilities, social security and health insurance, employee benefits, purchasing policies and other similar administrative procedures, applicable to services rendered under the Contract shall be those of the Contractor. City of Sunny Isles Beach I Invitation to Bid No. 22-08-01 �,- Section 2 Special Terms and Conditions 2.1 PURPOSE OF BID `YTY of s 4 ��' The City's fleet consists of over 200 cars and light trucks, including hybrid vehicles, see Attachment A. The goal of the City of Sunny Isles Beach Fleet division is to ensure their safe operation by having an effective preventative maintenance program, including for general repairs. Vehicle & equipment repairs, modification, preventive maintenance inspections and/or other work under this contract shall be performed at the contractor's site. The Bidder is required to have the capabilities to perform routine, scheduled, unscheduled, and any major component overhaul, rebuilding, repairing and replacement capabilities. The City may add vehicles or delete vehicles from the list during the term of the agreement. Any vehicles added shall be serviced at the same bid prices. The City will not pre -pay for service, repair, or parts. The City has established minimum specifications, which include special and specific vehicle maintenance requirements to assure the safe operation of the City's fleet vehicles. The contractor shall provide industry certified mechanics, shop(s), service trucks, mechanic's tools, lifts, and any waste disposal for vehicle fluids and/or materials, as well as any vehicle fluid spill clean-up as needed for all work performed at the shop. The contractor shall furnish all necessary supervision, labor, tools and parts and supplies necessary to provide the service for the City's fleet in accordance with Manufacturer's recommendations in order to maintain factory warranties and any extended warranties. These services will continue on each City vehicle covered by the contract until it is disposed of by the City. The City may add vehicles or remove vehicles from its list during the term of the agreement at the discretion of the City. Any vehicles added to the contract shall be offered the same bid prices as in the original bid. 2.2 NON -MANDATORY PRE-BID CONFERENCE A non -mandatory pre-bid meeting will be held on Tuesday. August 23, 2022 at 11:00 AM at Sunny Isles Beach Government Center located at 18070 Collins Avenue Sunny Isles Beach, FL 33160, Fourth Floor Conference Room, to discuss the special conditions and specifications included within this solicitation. Proposers are requested to bring this solicitation document to the conference, as additional copies may not be available 2.3 CONE OF SILENCE All procurement solicitations once released to the public and until an award recommendation has been forwarded to the City Commission, by the City manager are under the "Cone of City of Sunny Isles Beach I Invitation to Bid No. 22-08-01 Silence." Interested firms must direct any calls, emails, questions, inquiries, etc., to the Purchasing Division at purchasing@sibfl.net. Violation of the Cone of Silence by a particular proposer shall render the award to said Proposer voidable by the City Commission. 2.4 ADDENDUMS, AMENDMENTS, CLARIFICATIONS The City of Sunny Isles beach reserves the right to make changes to the terms and conditions of this RFP and/or the related Agreement at any time by issuance of written addendum/addenda, amendment(s), or clarification(s). 2.5 MANDATORY SITE VISIT TO BIDDER'S SITE AFTER SUBMITTAL OF BIDS The City of Sunny Isles Beach will be conducting a mandatory site visit of each Bidder deemed responsive. Bidder must be ready for the mandatory site -visit within 24 hours notice from the City. 2.6 MINIMUM QUALIFICATION REQUIREMENTS (MARS) 1. In order to be considered responsive, Bidder shall, at a minimum, demonstrate compliance with the requirements listed in this ITB. 2. To be evaluated, all requested documentation and/or information shall be provided in the bid to confirm that the Bidder has satisfied the criteria outlined below. Proposers failing to meet these requirements may be deemed non-responsive. 3. The Bidder shall, at the time of the bid submittal, time of award, and throughout the duration of the Contract, continue to meet the criteria requirements as stated in this document. a) The Bidder must employ, at minimum, one mechanic who is ASE Certified Master Mechanic in medium / light duty truck repair and automobiles. Bidder must provide a copy of the applicable license(s) with Bidder's response. Mechanic(s) shall have the following ASE certifications: • Al Engine Repair • A2 Automatic Transmission/Transaxle • A3 Manual Drive Train & Axles • A4 Suspension & Steering • AS Brakes City of Sunny Isles Beach I Invitation to Bid No. 22-08-01 "r or s )s4 t'"_ • A6 Electrical/Electronic Systems • A7 Heating and Air Conditioning • A8 Engine Performance b) Bidder must have a fully equipped and well-established shop as required in this solicitation, which may be verified by on-site inspection, preferably within ten (10) mile radius of the City of Sunny Isles Beach. c) The Bidder must have been in the business of vehicle maintenance and repairs for a minimum of five (5) years. d) Bidder must provide security in the form of a fenced lot, or inside of a secure building, for no less than four (4) standard sized vehicles simultaneously. e) Bidder shall provide references for no less than (2) two public or private/commercial sector references in which Bidder serves as their primary repair/maintenance shop. f) Bidder shall submit drug test policy for employees. Bidder shall perform drug test screening on all employees and provide pass/fail results to the City Manager or designee, upon request. 2.7 TERM The initial contract term shall be for two (2) years. This contract will commence upon execution by both parties which shall be the effective date succeeding approval of the contract by the City Commission, or designee, unless otherwise stipulated in the Notice of Award letter. The contract shall be contingent upon the completion and submittal of all required documents. The contract shall remain in effect until the completion of services, provided that the services rendered by Contractor during the contract period are satisfactory and that City funding is available as appropriated on an annual basis. However, in the event funding is not appropriated on an annual basis during any particular year within the contract period, the contract may be canceled upon thirty (30) days written notice to Contractor. In such an event, the City shall only be responsible for the reasonable value of services performed prior to the effective date of termination. 2.8 OPTIONS TO RENEW Prior to, or upon completion, of that initial term, the City shall have the option to renew the contract for an additional three (3) one-year renewals. City of Sunny Isles Beach I Invitation to Bid No. 22-08-01 i ►�,., or 'sOI"' Prior to completion of each exercised contract term, the City may consider an adjustment to the price based on changes in the following pricing index: Consumer Price Index for Urban Wage Earners and Clerical Workers (CPI -W): Miami — Fort Lauderdale, FL, and shall not exceed five percent (5%). It is the Contractor's responsibility to request any pricing adjustment under this provision. For any adjustment to commence on the first day of any exercised option period, the vendor's request for adjustment should be submitted 60 days prior to expiration of the then current contract term. The vendor adjustment request should not be in excess of the relevant pricing index change. If adjustment request is not received from the vendor, the City will assume the vendor has agreed that the optional term may be exercised without pricing adjustment. Any adjustment request received after the commencement of a new option period may not be considered. The City reserves the right to negotiate lower pricing for the additional term(s) based on market research information or other factors that influence price. The City reserves the right to apply any reduction in pricing for the additional term(s) based on the downward movement of the applicable index. The City reserves the right to reject any price adjustments submitted by the vendor and/or to not exercise any otherwise available option period based on such price adjustments. Continuation of the contract beyond the initial period, and any option subsequently exercised, is a City prerogative, and not a right of the vendor. This prerogative will be exercised only when such continuation is clearly in the best interest of the City. Should the vendor decline the City's right to exercise the option period, the City may consider the vendor in default which may affect the vendor's eligibility for future contracts. 2.9 METHOD OF AWARD Award of this contract will be made to the lowest responsive, responsible vendor. If a vendor fails to submit an offer for all items within the group, its offer for that specific group will be rejected. The City reserves the right to award to multiple bidders. Award to multiple vendors may be considered for the convenience of the City and does not exempt the primary vendor from fulfilling its contractual obligations. Failure to perform as noted may result in the vendor being deemed in breach of contract. The City may terminate the contract for default. The geographical location of the proposers facility will be taken into consideration during the evaluation process. 2.10 PRICE If the vendor is awarded a contract under this solicitation, the prices proposed by the vendor shall remain fixed and firm during the term of contract. City of Sunny Isles Beach I Invitation to Bid No. 22-08-01 or s0s4 t� 2.11 DELIVERY All Bidders shall quote prices based on F.O.B. Destination and shall hold title to the goods until such time as they are delivered to, and accepted by, an authorized City representative. 2.12 INSURANCE Primary Comprehensive General Liability with minimum limits of $1,000,000 per claim and $2,000,000 in the aggregate with the following coverage details: o Premises and Operation o Independent Contractors o Broad Form Property Damages o Broad Form Contractual Coverage applicable to this specific Contract, including any hold harmless and/or indemnification agreement. o Personal Injury Coverage with Employee and Contractual Exclusions removed, with minimum limits of coverage equal to those required for Bodily Injury Liability and Property Damage Liability. o Waiver of Subrogation on behalf of the city. o The City of Sunny Isles Beach named as Additional Insured o Coverage to be provided on a Non-contributory and Primary format Primary Business Automobile Liability with a minimum limit of Liability of $1,000,000 with the following coverage details: o Owned Vehicles. o Hired and Non -Owned Vehicles. o Employers Non -Ownership o Waiver of Subrogation on Behalf of the city. o The City of Sunny Isles Beach named as Additional Insured. o Coverage to be provided on a Non-contributory and Primary format. Before starting the Work, the vendor will file and make sure that all certificates of insurance required by this document and by the Contract are in the City's possession. These certificates shall contain a provision that the coverage afforded under the policies will not be canceled or materially changed until at least thirty (30) days prior written notice has been given to the City by certified mail. The City shall be named as an additional insured on the above -referenced policies. City of Sunny Isles Beach I Invitation to Bid No. 22-08-01 M rrr. JF S'tM I,:"- The ,r The vendor agrees that if any part of the Work under the Contract is sublet, they will require the Sub-vendor(s) to carry insurance as required, and that they will require the Sub- vendors) to furnish to them insurance certificates similar to those required by the City in this section. 2.1.1 Cancellation and Re -Insurance: If any insurance should be canceled or changed by the insurance company or should any insurance expire during the period of this contract, the Contractor shall be responsible for securing other acceptable insurance for the coverage specified in this section in order to maintain coverage during the life of this Contract. All deductibles must be declared by the Contractor and must be approved by the City. At the option of the City, either the Contractor shall eliminate or reduce such deductible or the Contractor shall procure a Bond, in a form satisfactory to the City, covering the same. 2.11.2 Garage Liability coverage for Garage Operations with minimum limits of not less than One Million Dollars ($1,000,000) per occurrence. Garage keeper's Legal Liability with minimum limits of not less than One Million Dollars ($1,000,000) per occurrence. • Waiver of Subrogation on behalf of the city. • The City of Sunny Isles Beach named as Additional Insured. • Coverage to be provided on a Non-contributory and Primary format. Workers' Compensation in accordance with Florida Statute, including $1,000,000 Employers' Liability form. Waiver of Subrogation on behalf of the City of Sunny Isles Beach. A $5,000,000 Umbrella/Excess Liability policy over and above all of the coverage forms mentioned above. 2.12 MONTHLY INVOICES PAYMENTS Cut-off date is the close of the last business day of the month. Contractor shall submit by the 10th day of the following month Contractor's completed Statement of Services/Invoice. Should the 10th fall on a weekend or holiday, Contractor shall submit his application on the next workday. Contractor is advised that processing of invoices must follow this schedule, as the City has funding requirements and other payment obligations which may prevent payment of late Statement of Services for that month's billing cycle. A late Statement of Services with a recommendation for payment will be paid in the next month's billing cycle. City of Sunny Isles Beach I Invitation to Bid No. 22-08-01 ,'r� or SUN � 2.13 WARRANTY A. Type of Warranty Coverage Required In addition to all other warranties that may be supplied by the Bidder, the Bidder shall warrant its products and/or service against faulty labor and/or defective material, for a minimum period of one (1) year after the date of acceptance of the labor, materials and/or equipment by the City. This warranty requirement shall remain in force for the full one (1) year period; regardless of whether the Bidder is under contract with the City at the time of defect. Any payment by the City on behalf of the goods or services received from the Bidder does not constitute a waiver of these warranty provisions. B. Correcting Defects Covered Under Warranty The Bidder shall be responsible for promptly correcting any deficiency, at no cost to the City, within seventy-two (72) hours after the City notifies the Bidder of such deficiency in writing. If the Bidder fails to honor the warranty and/or fails to correct or replace the defective work or items within the period specified, the City may, at its discretion, notify the Bidder, in writing, that the Bidder may be debarred as a City Bidder and/or subject to contractual default if the corrections or replacements are not completed to the satisfaction of the City within this timeframe from receipt of the notice. If the Bidder fails to satisfy the warranty within the period specified in the notice, the City may (a) place the Bidder in default of its contract, and/or (b) procure the products or services from another vendor and charge the Bidder for any additional costs that are incurred by the City for this work or items; either through a credit memorandum or through invoicing. New vehicles still under manufacturer's warranty shall be taken to the local dealership by the City for such warranty work. 2.14 DEFICIENCIES IN WORK TO BE CORRECTED BY THE VENDOR (NOT UNDER WARRANTY) The vendor shall promptly correct any and all apparent or latent deficiencies and/or defects in work and/or any work that fails to conform to the contract documents, regardless of the fabrication, installation or completion status of the overall task. All corrections shall be made within three (3) calendar days after such rejected defects, deficiencies, and/or non - conformances are verbally reported to the vendor by the City's project administrator, who may confirm all such verbal reports in writing. The vendor shall bear all costs of correcting such rejected work. If the vendor fails to correct the work within the period specified, the City may at its discretion, notify the vendor in writing, that the vendor is subject to contractual default provisions if the corrections are not completed to the satisfaction of the City within five (5) City of Sunny Isles Beach I Invitation to Bid No. 22-08-01 or s110 rh calendar days of receipt of the notice. If the vendor fails to correct the work within the period specified in the notice, the City shall place the vendor on default, obtain the services of another vendor to correct the deficiencies, and charge the incumbent vendor for these costs; either through a deduction from the final payment owed to the vendor or through invoicing. If the vendor fails to honor this invoice or credit memo, the City may terminate the contract for default. 2.15 LABOR, MATERIALS, AND EQUIPMENT SHALL BE SUPPLIED BY THE VENDOR Unless otherwise provided in Section 3 (entitled "Technical Specifications") of this solicitation, the vendor shall furnish all labor, material and equipment necessary for satisfactory contract performance. When not specifically identified in the technical specifications, such materials and equipment shall be of a suitable type and grade for the purpose of the warranty or Work. All material, workmanship, and equipment shall be subject to the inspection and approval of the City's Project Manager. 2.16 LABOR AND MATERIAL CHARGES The vendor shall provide the City with labor and materials in strict accordance with all solicitation requirements on an as needed, when needed basis. Accordingly, the vendor shall indicate the cost of this labor and materials on the submittal form included within this solicitation. The vendor shall not offer an overtime hourly labor rate that exceeds 1 1/2 times the value of the regular hourly labor rate. If non-compliance in either regard is evident either from the offer itself or from subsequent evaluation proceedings, the offer shall be considered non-responsive and ineligible for award. No parts, accessories, or supplies shall be used which might void the vehicle manufacturer's warranty. 2.17 MATERIALS SHALL BE NEW AND WARRANTED AGAINST DEFECTS The vendor hereby acknowledges and agrees that all materials, except where recycled content is specifically requested, supplied by the vendor in conjunction with this solicitation and resultant contract shall be new, warranted for their merchantability, and fit for a particular purpose. In the event any of the materials supplied to the City by the vendor are found to be defective or do not conform to specifications: (1) the materials may be returned to the vendor at the vendor's expense and the contract cancelled or (2) the City may require the vendor to replace the materials at the vendor's expense. 2.18 PURCHASE OF OTHER ITEMS NOT LISTED WITHIN THIS SOLICITATION BASED ON PRICE QUOTES: City of Sunny Isles Beach I Invitation to Bid No. 22-08-01 I�-■ 'Yjr, OF wtA F�,- While the City has listed all major items within this solicitation which are utilized by City departments in conjunction with their operations, there may be similar items that must be purchased by the City during the term of this contract. Under these circumstances, a City representative will contact the primary vendor to obtain a price quote for the similar items. If there are multiple vendors on the contract, the City representative may also obtain price quotes from these vendors. The City reserves the right to award these similar items to the primary contract vendor, another contract vendor based on the lowest price quoted, or to acquire the items through a separate solicitation. 2.19 WORK ACCEPTANCE Any Work will be inspected by an authorized representative of the City. This inspection shall be performed to determine acceptance of work, appropriate invoicing, and warranty conditions. 2.20 DRUG AND ALCOHOL TESTING The Contractor's employees must not possess, distribute, consume, use or cause to be used, any controlled substance or alcohol on the Work sites. Any Contractor employee under the influence of alcohol or a controlled substance must not be permitted to perform any Work under the Contract. Any Contractor or Contractor employee found to be in violation of this requirement will be permanently prohibited from performing any Work under this Contract. Actions taken under this provision must not relieve the Contractor of the obligation to provide sufficient personnel to perform adequate and timely Service as required in this Contract. END OF SECTION City of Sunny Isles Beach I Invitation to Bid No. 22-08-01 Section 3 Scope of Services / Technical Specifications 3.0 BACKGROUND The goal of the City of Sunny Isles Beach Fleet Department is to ensure the safe and economical operation of the City's fleet vehicles by having an effective preventative maintenance program in place and providing for general repairs. The City has established minimum specifications which include special and specific vehicle maintenance requirements to assure the safe and economical operation of City fleet vehicles. The successful repair facility shall possess appropriate facility, equipment, and professional staff with the skills and experience needed to maintain the City's fleet in accord with Manufacturer's recommended specifications. The facility shall have the ability to perform quality work, as solely determined by the City of Sunny Isles Beach, qualifying it to maintain the City's fleet as specified. The selected repair facility will, from the onset, be held to a very high level of performance and efficiency in maintaining the City's fleet. The Contractor shall furnish all necessary supervision, labor, tools and parts and supplies necessary to provide the service for the City's fleet in accordance with Manufacturer's recommendations in order to maintain factory warranties and any extended warranties. The approximate number of City of Sunny Isles Beach vehicles in Fleet by year Make and Model, is attached hereto as Attachment A. 3.1 SCOPE OF SERVICES The Contractor shall provide a written checklist for each vehicle of the items checked. The checks shall include all fluids, brakes, tires, belts and hoses, filters, wiper blades, batteries, oil checks and oil changes. Preventative Maintenance (PM) - Scheduled inspection of the vehicle based on either time or mileage. PM's are scheduled for either 3 months or 5,000 miles, whichever comes first. Select vehicles due to their unique service are performed more frequently. Preventative Maintenance consists of a visual inspection of the vehicle for damage or missing parts, functional testing of components, lubrication, tire rotation, and servicing as needed. The City averages 1,200 PM's a year. City of Sunny Isles Beach I Invitation to Bid No. 22-08-01 spry of SUSS P, The following must be performed during a scheduled preventative maintenance routine: Component Action *reflects additional charge over PM rate Visually inspect vehicle for damage or Advise accordingly missing parts Verify function of dash board warning Advise accordingly indicators during prove out (key in crank mode) and advise if any warning indicators are continuously on. Record idle hours for Police units. Check horn & lights for operation. *Repair as needed Tires - Inspect for unusual wear or tread at *Replace as needed. or below 4/32nd of an inch Brake Inspection *Repair as needed Rotate tires (if spare is new, rotate into Part of PM service) and inflate to manufacturer's recommendations Parking and service brake Inspect for proper operation and advise accordingly Inspect coolant, brake, power steering, Top off fluids and advise of any concerns. transmission, rear axle, and washer fluid. *Any Level 3 leak, fluid leaking on the ground must be repaired Engine oil Check oil level and condition prior to changing it. Advise of any concerns. Next change oil and filter. Fill to top of full line on dipstick Check and Adjust Drive Belts Advise accordingly Inspect & replace wiper blade and washer *Replace as needed pump every three (3) months Air Filter *Replace as needed Battery terminals Service (part of PM) Transmission fluid and fuel filter *Replace at 30,000 mile intervals Check Engine Cooling System, Hoses And *Replace as needed Clamps Check Exhaust System I Advise accordingly City of Sunny Isles Beach I Invitation to Bid No. 22-08-01 �,- '?4 or S'U�-k ��' Check Air Condition System, Freon Level I Advise accordingly 3.2 TECHNICAL REQUIREMENTS Replacement Parts — Replacement parts should be New Original Equipment (OE) unless noted otherwise or agreed upon for a specific repair or authorized by the Fleet Manager or designee. Where an Original Equipment has multiple lines, the premium line should be used (Example: Motorcraft use Super Duty, AC Delco use OE Service). Exceptions: 1. Motor Oil must be of premium grade and meet Ford Motor and/or Manufacturer's specifications for 5W-20 or 5W-30 Synthetic Blend for gasoline engines and 15W 40 Super Duty for diesel engines. Going forward, manufacturers may switch to a full synthetic. Provision for price adjustments will be noted below. 2. Brakes on Ford Motor Company vehicles should be Motorcraft Super Duty when available or Motorcraft. For marked patrol units use Ford Original Equipment pads, not Motorcraft. Brakes on non -Ford vehicles shall meet manufacturer's specifications. 3. Transmission / Rear Axle Fluid / Refrigerant / Brake Fluid — Must be of high quality and meet OE manufacturer's specifications. 4. Wiper Blades — High quality refill (Anco or Trico is acceptable), for GM AC Delco Advantage line is preferred, or exit fit from NAPA. 5. Misc. supplies — hose clamps, wire connectors, etc. must be of high quality. Shop Equipment — The facility shall have sufficient high quality tools and equipment to service late model vehicles (brake lathe, tire changer, tire balancer, alignment, tire pressure monitor tools, and OBDII diagnostic equipment). Repairs - Before providing repair work, cost estimates shall be provided to Fleet Management detailing parts and labor required for the repair. No additional repairs will be allowed unless first authorized by Fleet Management. • If a cost estimate for repair appears unreasonable in view of prior cost experience and other prevailing estimates, the City reserves the right to obtain services from another source. • In no case shall the charge for labor exceed the bid price per hour times the numbers of hours quoted at such time repairs were performed. City of Sunny Isles Beach I Invitation to Bid No. 22-08-01 `' of SOLA 1,H - 3.3 HOURS OF OPERATION Contractor shall at a minimum, provide for the operation of the facility five (5) days per week, from 7:30 a.m. to 6:00 p.m. Monday through Friday, 7:30 a.m to 4:00 p.m Friday. Contractor shall operate the facility a minimum of 56 hours per week except for a holiday as authorized by the City (New Year's Day, Thanksgiving, Christmas). The City shall be notified in advance of any changes in hours of service (other than those dictated by emergency). Successful contractor shall have access to check and respond to emails, at least 3 times a day, morning, afternoon and late PM. 3.4 PROTECTION 3.4.1 The Contractor shall be solely responsible for City vehicles and equipment while in their possession for maintenance and/or repairs. 3.4.2 Vehicles left at Contractor's facility during non -business hours to complete service must be stored in a secure area. 3.4.3 The Contractor must take all necessary precautions for the safety of employees in the performance of the Work on, about or adjacent to the premises, and must comply with all applicable provisions of Federal, State, and local laws, including, but not limited to the requirements of the Occupational Safety and Health Act of 1970 (OSHA), and amendments thereto, to prevent accidents or injury to persons on, about or adjacent to the premises where the Work is being performed. 3.5 ESTI MATES Bidder shall provide written "not to exceed" estimates on any repair. The estimate will include the estimated number of hours, hourly rate, estimated material cost and completion date. It will be the Bidder's responsibility to ensure they have all the equipment and materials to provide accurate estimates. No work shall be performed by the Contractor before authorization is provided by the City's Fleet Manager or designee via a Purchase Order. 3.6 HOURLY RATE The hourly rates submitted with your bid response shall include full compensation for labor, equipment use, and any other cost to the Bidder. City of Sunny Isles Beach I Invitation to Bid No. 22-08-01 ,;'r t" ' Y or S'iyiA � 3.7 PARTS SUPPLY The Proposer shall furnish all parts and supplies necessary to maintain and repair vehicles and equipment at the fleet facility. Parts installed by the Proposer shall meet OEM specifications, and shall be warranted accordingly. Parts installed on vehicles and equipment shall be identified by part number and cost on the work order for the appropriate assignment. The Proposer shall have available to the City an audit report showing part costs and a pricing comparison of at least three local suppliers. 3.8 INVENTORY The Proposer shall maintain an adequate parts inventory as part of the Proposer's target costs. A management information system shall be used to monitor the parts inventory and track parts usage on the City's fleet. At a minimum, the electronic system shall be capable of generating a complete inventory by part number and part cost, and a usage rate history for each part normally stocked. Respondents shall describe their program for inventory control, ability to provide volume purchasing programs, and plans to utilize local vendors and suppliers, as appropriate, in their Proposals to the City. 3.9 PERFORMANCE STANDARDS The Contractor needs to be fully aware of the fact that City departments that rely on vehicles to perform their functions operate in a highly competitive environment and time for maintenance and repair work is of the essence. With this in mind, the Contractor will meet the performance standards noted below during the term of this agreement. The Contractor will be expected to maintain these performance standards at all times. Labor disputes, strikes, and other events, except those beyond the Contactors' control will not relieve the Contractor of meeting these standards. 3.10 VEHICLE TURNAROUND TIME STANDARDS The following percentages of all maintenance and repair work must be completed within 24 hours of the vehicles delivery to the garage or within 24 hours of notification of maintenance requirements (excluding weekends and non -working holidays): General Fleet Vehicles 85% of the time One -Ton or Smaller Vehicles 80% of the time Larger than One -Ton Vehicles 75% of the time City of Sunny Isles Beach I Invitation to Bid No. 22-08-01 M 'rr or 8,0 4 � r (Includes Construction Equipment & other specialty equipment) The Contractor is responsible for notifying the representative of user departments by telephone, email or in person when any vehicle will be out -of -service for maintenance or repair for more than 24 hours. 3.11 RE -WORK The Proposer shall track and identify multiple repairs for the same deficiency on the same vehicle (re -work) and shall not include in the statement costs for re -work occurring after the original repair. Such re -work labor costs will be calculated and reimbursed to the City. All rework must be performed within 24 hours after City notification of corrective action. 3.12 REPORTING Upon prior notice to the Contract Project Manager, the Proposer shall provide the City's authorized representative(s) access at all reasonable times to all electronic and hard data, Fleet Management Information System, books, records, correspondence, instructions, plans, drawings, receipts, vouchers, and memoranda of every description related to the Proposer's fleet management and maintenance services for the City, and shall provide to the authorized representative(s) cost verification for work. 3.13 POST AWARD SITE -INSPECTION The City may require the on-site pre -service inspection be performed in the presence of or by City's project manager or designee prior to September 25th of each calendar year. The inspection will include all mechanical, hardware, software, labor, and quality of vehicle fleet and associated technology to be used for this service. 3.14 TIRES, TUBES AND SERVICES The City purchases Goodyear tires using the NASPO contract RFP1118005083 pricing. The repairing facility shall either be able to provide tires accordingly or agree to stock and inventory City supplied tires at no additional charges. All tires must be logged in and out electronically. The City will pay for the mounting, balance, tire valves, and disposal of old tires upon usage at State of Florida rate. The City will not be responsible for any other fees or charges. END OF SECTON City of Sunny Isles Beach I Invitation to Bid No. 22-08-01 SECTION 4 BID FORMAT 4.0 FORMAT ,?� of 5',0 rr, Bidders must submit (1) original and four (4) copies of the bid. The original Bid must contain an original signature. Be sure that the individual signing the Proposal is authorized to commit the Proposer's organization to the Proposal as submitted. Each page of the Proposal should state the name of the Proposer, the Bid number, and the page number. The City reserves the right to request additional data or material to support Proposals. All material submitted in response to the Bid will become the property of the City. LABEL EACH SECTION AS NUMBERED The bid must be in the following format. Failure to submit all documentation in response to items #1 through #7 of this section may result in the proposal being deemed non-responsive and may result in the proposer's bid not being considered, in the City's sole discretion. 1. COMPANY INFORMATION: • In response to this Proposal, all Proposers must provide the following: • Name of Agency/Company (including any "Doing Business As" names) • Company Locations. • Internet Web Site Address (if any). • Details of Entity Business Structure (Corporation, Partnership, LLC). • Date Founded. • Home office address, telephone number, and local address and phone number. • List of any outstanding litigation that would threaten the viability of the firm or the performance of this contract. • Proof of insurance. • Indication of how long it would take to implement service after authorized to begin. • Hours of operation • The Contractor shall provide an example of a written checklist for that reflects, oil changes, fluids, brakes, tires, belts and hoses, filters, wiper blades, and batteries. 2. MINIMUM QUALIFICATION REQUIREMENTS: a) The Bidder must employ, at minimum, one mechanic who is ASE Certified Master Mechanic in medium / light duty truck repair and automobiles. Bidder must provide a copy of the applicable license(s) with Bidder's response. City of Sunny Isles Beach I Invitation to Bid No. 22-08-01 `rIy OF wv A r,r_ Mechanic(s) shall have the following ASE certifications: • Al Engine Repair • A2 Automatic Transmission/Transaxle • A3 Manual Drive Train & Axles • A4 Suspension & Steering • AS Brakes • A6 Electrical/Electronic Systems • A7 Heating and Air Conditioning • A8 Engine Performance b) Bidder must have a fully equipped and well-established shop as required in this solicitation, which may be verified by on-site inspection, preferably within ten (10) mile radius of the City of Sunny Isles Beach. c) The Bidder must have been in the business of vehicle maintenance and repairs for a minimum of five (5) years. d) Bidder must provide security in the form of a fenced lot, or inside of a secure building, for no less than four (4) standard sized vehicles simultaneously. e) Bidder shall provide references for no less than (2) two public or private/commercial sector references in which Bidder serves as their primary repair/maintenance shop. f) Bidder shall submit drug test policy for employees. Bidder shall perform drug test screening on all employees and provide pass/fail results to the City Manager or designee, upon request. 3. QUALIFICATIONS: • Include licenses and certificates such as the ASE Certified Master Mechanic. • A schedule of proposed services. The schedule should include the Proposer's understanding of the issues and tasks of the project at hand. 4. STAFFING: Relevant experience and qualifications of key personnel, including key personnel of subcontractors, that will be assigned to this project as well as experience and qualifications. The City of Sunny Isles Beach I Invitation to Bid No. 22-08-01 �-"' ,rrr, or wo ,r size and experience of the company staff pool from which staff assigned to the contract can be drawn. The composition of the staff team should include: • The names of the employees in the area responsible for the contract; • Their function in the company; and • The name of the person who will be responsible for the coordination of Work. 5. APPROACH / METHODOLOGY: Proposer's approach methodology to providing the services requested in this solicitation • Suitability of the methodologies and approaches used in achieving tasks • Overall organization to completing the project • Ability to meet desired timelines and deadlines COST PROPOSAL: See Bid Price sheet on page 30 below for your firm to complete. 7. EXCEPTIONS: Firm must list any exceptions taken to the terms and condition in this ITB. City of Sunny Isles Beach I Invitation to Bid No. 22-08-01 �► � M '�Iy or sYSK SECTION 5 BIDDER'S QUESTIONNAIRE Proposers and their subcontractor must have prior successful experience performing maintenance and repair services on automobiles, trucks and other vehicles, must be licensed to conduct business in the State of Florida, and must possess all permits, licenses, certifications, approvals, equipment, materials, and staff necessary to perform and/or carry out the requirements of the contract. Please supply the information requested below. Attach additional sheets, if necessary, to provide required information. Company Name: Address: Primary Contact: Email: Phone Number: 1. Number of years company has been in the business of vehicle maintenance and repairs services: 2. Number of repair employees: 3. Hours of operation: 4. Is your company registered with the Florida Department of Agriculture and Consumer Services (FDACS) per the Florida Motor Vehicle Repair Act? 5. Have you included copies of ASE Certified Master Mechanic certificates for your technicians? 6. Proximity to City of Sunny Isles Beach City Hall 7. Name of Shop Manager(s) 8. Has your shop ever been a subject of Better Business Bureau action? Yes No 9. How many bays are available for vehicles? 10. The contractor shall attach a copy of their drug and alcohol testing policy. 11. List subcontractors 12. Electronic invoicing capabilities Yes No 13. Does your shop conduct background checks prior to employment: Yes No City of Sunny Isles Beach I Invitation to Bid No. 22-08-01 14. Number of ASE Certified employees 15. Is your contract price for a specific location or multiple locations (if you are a corporation): 16. LIST OF REFERENCES Bidder shall provide references for no less than (2) two public or private/commercial sector references in which Contractor serves as their primary repair/maintenance shop. A. Client: Contact Name/Title: Phone Number/ Email Address: B. Client: Contact Name/Title: Phone Number / Email Address: C. Client: Contact Name/Title: Phone Number/ Email Address: City of Sunny Isles Beach I Invitation to Bid No. 22-08-01 �-. ,14 or St}N ,N. Section 6 BID PRICE SHEET UNIT PRICE: Unit price should be numeric. Unit price left blank will be deemed "no bid" and a price of $0 will be deemed "included at no charge." GROUP #1- CARS AND TRUCKS UP TO 1Y2 TON Preventive Maintenance per Section 3.1 A Indicate the actual Posted Shop Labor Rate $ B Percentage Discount from the Posted Shop Labor Rate % C Discounted Hourly Shop Labor Rate $ AND Percentage Discount off the O.E.M. / MSRP List for parts % FLAT RATE SERVICES No. Description Extended Cost D. Alignment of Front Axle Only (complete) $ E. Alignment of Front and Single Rear Axle (complete) $ F. Oil Change (Up to 5 quarts of Oil and Oil Filter $ F.1. Synthetic Oil Change (Up to 5 quarts of Oil and Oil Filter) $ G. Preventative Maintenance per Section 3.1 above $ H. Minimum Diagnostic charge $ City of Sunny Isles Beach I Invitation to Bid No. 22-08-01 M `�rY of sus+ h`''. GROUP #2 -TRUCKS OVER 1% TON Preventive Maintenance per Section 3.1 A Indicate the actual Posted Shop Labor Rate $ B Percentage Discount from the Posted Shop Labor Rate % C Discounted Hourly Shop Labor Rate $ AND Percentage Discount off the O.E.M. / MSRP List for parts % FLAT RATE SERVICES No. Description Extended Cost D Alignment of Front Axle Only (complete) $ E Alignment of Front and Single Rear Axle (complete) $ F Oil Change (Up to 5 quarts of Oil and Oil Filter $ F.1 Synthetic Oil Change (Up to 5 quarts of Oil and Oil Filter $ G. Preventative Maintenance per Section 3.1 above $ H. Minimum Diagnostic Charge $ City of Sunny Isles Beach I Invitation to Bid No. 22-08-01 ``4' or Sim r, DELIVER TO: INVITATION TO BID City of Sunny Isles Beach SECTION 7 OPENING: 11:00 A.M. City Clerk BID SUBMITTAL FORMS 18070 Collins Avenue 9/1/2022 Sunny Isles Beach, FL 33160 PLEASE QUOTE PRICES F.O.B. DESTINATION, LESS TAXES, DELIVERED IN CITY OF SUNNY ISLES BEACH, FLORIDA NOTE: City of Sunny Isles Beach is exempt from all taxes (Federal, State, and Local). Bid price should be less all taxes. Tax Exemption Certificate furnished upon request. Issued by: Purchasing Agent Date Issued: This Bid Submittal Consists of 08/15/2022 Pages 28 through 37 Sealed bids are subject to the Terms and Conditions of this Invitation to Bid and the accompanying Bid Submittal. Such other contract provisions, specifications, drawings or other data as are attached or incorporated by reference in the Bid Submittal, will be received at the office of the City Clerk at the address shown above until the above stated time and date, and at that time, publicly opened for furnishing the supplies or services described in the accompanying Bid Submittal Requirement. ITB 22-08-01 Fleet Maintenance & Repair Services A Bid Deposit in the amount of 0% of the total amount of the bid shall accompany all bids A Performance Bond in the amount of 0% of the total amount of the bid will be required upon execution of the contract by the successful bidder and City of Sunny Isles Beach Procurement Agent. Genesis Cuevas Commodity Code(s): Firm Name: RETURN ONE ORIGINAL AND FOUR COPIES OF BID SUBMITTAL PAGES AND AFFIDAVITS FAILURE TO SIGN PAGE 28 OF SECTION 5 BID SUBMITTAL WILL RENDER YOUR BID NON-RESPONSIVE City of Sunny Isles Beach I Invitation to Bid No. 22-08-01 � ftr or SW f+t BID SUBMITTAL FORM Bid Title: Fleet Maintenance & Repair Services The undersigned Proposers propose and agree, if this Bid is accepted, to enter into an agreement with The City of Sunny Isles Beach in the form included in the Contract Documents to perform and furnish all Work as specified or indicated in the Contract Documents for the Contract Price and within the Contract Time indicated in this Bid and in accordance with the other terms and conditions of the Contract Documents. The Proposers accept all of the terms and conditions of the Advertisement or Invitation to Bid and Instructions to Proposers, including without limitation those dealing with the disposition of Bid Security. This Bid will remain subject to acceptance for 90 days after the day of Bid opening. The Proposers agree to sign and submit the Agreement with the Bonds and other documents required by the Bidding Requirements within ten days after the date of the City's Notice of Award. In submitting this Bid, the Proposers represent, as more fully set forth in the Agreement, that: ■ The Proposers have familiarized themselves with the nature and extent of the Contract Documents, Work, site, locality, and all local conditions and Law and Regulations that in any manner may affect cost, progress, performance, or furnishing of the Work. The Proposers have given the City written notice of all conflicts, errors, discrepancies that it has discovered in the Contract Documents and the written resolution thereof by City is acceptable to the Proposers. This Bid is genuine and not made in the interest of or on behalf of any undisclosed person, firm or corporation and is not submitted in conformity with any agreement or rules of any group, association, organization, or corporation; the Proposers have not directly or indirectly induced or solicited any other Proposers to submit a false or sham Bid; the Proposers have not solicited or induced any person, firm or corporation to refrain from Bidding; and the Proposers have not sought by collusion to obtain for itself any advantage over any other Proposers or over the City. The Proposers understand and agree that the Bid is for unit prices to furnish and install individual Work Items for maintenance and/or repair work, complete in place. Estimates are provided for the purposes of Bid Evaluation and to establish unit prices for individual Work Items for maintenance and/or repair work to be contracted by the City under individual Purchase Orders, based on the unit prices established under this Bid. The City and the successful Proposers will establish completion times for each individual Work Item and the successful Proposers agree that the work will be completed within the time frames agreed upon and stipulated in the individual Purchase Orders and/or Notice to Proceed. City of Sunny Isles Beach I Invitation to Bid No. 22-08-01 `"j' or wo r'r Firm Name: Street Address: Mailing Address (if different): Telephone No. Fax No. Email Address: N No. "By signing this document the bidder agrees to all Terms Signature: (Signature of authorized agent) Print Name: THE EXECUTION OF THIS FORM CONSTITUTES THE UNEQUIVOCAL OFFER OF PROPOSER TO BE BOUND BY THE TERMS OF ITS PROPOSAL. FAILURE TO SIGN THIS SOLICITATION WHERE INDICATED ABOVE BY AN AUTHORIZED REPRESENTATIVE SHALL RENDER THE PROPOSAL NON-RESPONSIVE. THE CITY MAY, HOWEVER, IN ITS SOLE DISCRETION, ACCEPT ANY PROPOSAL THAT INCLUDES AN EXECUTED DOCUMENT WHICH UNEQUIVOCALLY BINDS THE PROPOSER TO THE TERMS OF ITS OFFER. City of Sunny Isles Beach I Invitation to Bid No. 22-08-01 ACKNOWLEDGEMENT OF ADDENDA `"4, or wk4hr INSTRUCTIONS: COMPLETE PART I OR PART II, WHICHEVER APPLIES PART I: LIST BELOW ARE THE DATES OF ISSUE FOR EACH ADDENDUM RECEIVED IN CONNECTION WITH THIS BID PART II: Addendum #1, Dated Addendum #21 Dated Addendum #3, Dated Addendum #4, Dated Addendum #S, Dated Addendum #6, Dated Addendum #7, Dated Addendum #8, Dated ❑ NO ADDENDUM WAS RECEIVED IN CONNECTION WITH THIS BID FIRM NAME: AUTHORIZED SIGNATURE: TITLE OF OFFICER: DATE: City of Sunny Isles Beach I Invitation to Bid No. 22-08-01 ®_ `"6' or S'o-t Mr For firms choosing ® to bid/propose on this opportunity, the City appreciates your response using this form. Please return via email to Pu rchasing�D-sibfl.net. Why did your firm choose not to respond to this opportunity? Circle all that apply from below list: Other: a. We do not offer these services or equivalent. b. Insufficient time to respond to the solicitation. c. Our project schedule would not permit us to perform. d. Unable to meet requirements. City of Sunny Isles Beach I Invitation to Bid No. 22-08-01 m, , CITY ti1NY * FL©� OF SUN P City of Sunny Isles Beach I Invitation to Bid No. 22-08-01 S wIL or SIM � o NNV /St��eF . NON -COLLUSION AFFIDAVIT . u City of Sunny Isles Beach ,.., r� 18070 Collins Avenue F�0", 5p Sunny Isles Beach, FL 33160 C'Tr OF .0 ANO Telephone: (305) 947-0606 Fax: (305) 949-3113 STATE OF FLORIDA COUNTY OF 1 The undersigned being first duly sworn as provided by law, deposes, and says: This Affidavit is made with the knowledge and intent that it is to be filed with the City of Sunny Isles Beach City Commission and that it will be relied upon by said County, in any consideration which may give to and any action it may take with respect to this Bid. The undersigned is authorized to make this Affidavit on behalf of, of which he is (Name of Corporation, Partnership, Individual, etc.) a, formed under the laws of (Type of Business) (State) (Sole Owner, Partner, President, etc.) Neither the undersigned nor any person, firm, or corporation named in above Paragraph 10.2, nor anyone else to the knowledge of the undersigned, have themselves solicited or employed anyone else to solicit favorable action for this Bid by the City, also that no head of any department or employee therein, or any officer of the City of Sunny Isles Beach, Florida is directly interested therein. This Bid is genuine and not collusive or a sham; the person, firm or corporation named above in Paragraph 10.2 has not colluded, conspired, connived or agreed directly or indirectly with any proposers or person, firm or corporation, to put in a sham Bid, or that such person, firm or corporation, shall refrain from Bidding, and has not in any manner, directly or indirectly, sought by agreement or collusion, or communication or conference with any person, firm or corporation, to fix the prices of said Bid or Bids of any other proposers; and all statements contained in the Bid or Bids described above true; and further; neither the undersigned, nor the person, firm or corporation named above in Paragraph 10.2, has directly or indirectly submitted said Bid or the contents thereof, or divulged information or data relative thereto, to any association or to any member or agent thereof. AFFIANT'S NAME AFFIANT'S TITLE TAKEN, SWORN AND SUBSCRIBED TO BEFORE ME this day of , 20 - Personally Known or Produced Identification Type of identification (Affix seal here) NOTARY PUBLIC (name printed or typed) DECEMBER 28, 2010 o�SVNNY ig4F�d� PUBLIC ENTITY CRIMES City of Sunny Isles Beach 18070 Collins Avenue yP s9'X FLoP'\O y`'p Sunny Isles Beach, FL 33160 c�Tr of suN ^ Telephone: (305) 947-0606 Fax: (305) 949-3113 SWORN STATEMENT PURSUANT TO SECTION 287.133(3)(a) FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES PUBLIC ENTITY CRIMES Pursuant to the provisions of paragraph (2) (a) of Section 287.133, Florida State Statutes - "A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a Bid on a Contract to provide any goods or services to a public entity, may not submit a Bid on a Contract with a public entity for the construction or repair of a public building or public Work, may not submit Bids on leases of real property to a public entity, may not be awarded to perform Work as a Contractor, supplier, Sub -Contractor, or Consultant under a Contract with any public entity, and may not transact business with any public entity in excess of the threshold amount Category Two of Sec. 287.017, FS for thirty six months from the date of being placed on the convicted vendor list". THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER OFFICIAL AUTHORIZED TO ADMINISTER OATHS. 11.1. This sworn statement is submitted to City of Sunny Isles Beach IM [print inoiviauars name ana uaej for [print name of entity submitting sworn statement] whose business address is: and (if applicable) its Federal Employer Identification number (FEIN) is (If the entity had no FEIN, include the Social Security Number of the individual signing this sworn statement: ) 11.2. 1 understand that a "public entity crime" as defined in Paragraph 287.133(1)(g), Florida Statutes, means a violation of any state or federal law by a person with respect to and directly related to the transaction of business with any public entity or with an agency or political subdivision of any other state or with the United States, including, but not limited to, any Bid or Contract for goods or services to be provided to any public entity or an agency or political subdivision of any other state of the United States and involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation. 11.3. 1 understand that "convicted" or "conviction" as defined in Para. 287.133(1)(b), Florida Statutes, means a finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any federal or state trail court of record relating to charges brought by indictment or information after July 1, 1989, as a result of a jury verdict, non -jury trial, or entry of a plea of guilty or nolo contendere. 11.4. 1 understand that an "affiliate" as defined in Para. 287.133(1)(a), Florida Statutes, means: a.) predecessor or successor of a person convicted of a public entity crime; or b.) Any entity under the control of any natural person who is active in the management of the entity and who has been convicted of a public entity crime. The term "affiliate" includes those officers, directors, executors, partners, shareholders, employees, members, and agents who are active in the management of an affiliate. The ownership by one person of shares constituting a controlling interest in another person, or a pooling of equipment or income among persons when not for fair DECEMBER 28,2010 market value under an arm's length agreement, shall be a prime facie case that one person controls another person. A person who knowingly enters into a joint venture with a person who has been convicted of a public entity crime in Florida during the preceding 36 months shall be considered an affiliate. 11.5. 1 understand that a "person" as defined in Para. 287.133(1)(e), Florida Statutes, means any natural person or entity organized under the laws of any state or of the United States with the legal power to enter into a binding Contract and which Bids or applies to Bid on Contracts for the provision of goods or services let by a public entity, or which otherwise transacts or applies to transact business with a public entity. The term "persons" includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in management of any entity. 11.6. Based on information and belief, the statement which I have marked below is true in relation to the entity submitting this sworn statement. (Indicate which statement applies.) Neither the entity submitting this sworn statement, nor any of it's officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, nor any affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. However, there has been a subsequent proceeding before a Hearing Officer of the State of Florida, Division of Administrative Hearings and the Final Order entered by the Hearing Officer of the State of Florida, Division of Administrative Hearings and the Final Order entered by the Hearing Officer determined that it was not in the public interest to place the entity submitting this sworn statement on the convicted vendor list. (Attach a copy of the final order.) I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER FOR THE PUBLIC ENTITY IDENTIFIED IN PARAGRAPH 11.1 (ONE) ABOVE IS FOR THAT PUBLIC ENTITY ONLY AND, THAT THIS FORM IS VALID THROUGH DECEMBER 31 OF THE CALENDAR YEAR IN WHICH IT IS FILED. I ALSO UNDERSTAND THAT I AM REQUIRED TO INFORM THE PUBLIC ENTITY PRIOR TO ENTERING INTO A CONTRACT IN EXCESS OF THE THRESHOLD AMOUNT PROVIDED IN SECTION 287.017, FLORIDA STATUTES, FOR CATEGORY TWO OF ANY, CHANGE IN THE INFORMATION CONTAINED IN THIS FORM. By: (Signature) (Printed Name) (Title) Sworn to and subscribed before me this day of , 20 , by (AFFIX NOTARY STAMP HERE) Signature: Personally Known OR Produced Identification O�SU t4NY j$4 �S@ F U St 2 i yh i C�Tr OF SUN ANO EQUAL OPPORTUNITY / AFFIRMATIVE ACTION City of Sunny Isles Beach 16070 Collins Avenue Sunny Isles Beach, FL 33160 Telephone: (305) 947-0606 Fax: (305) 949-3113 EQUAL OPPORTUNITY/AFFIRMATIVE ACTION STATEMENT The contractors and all subcontractors hereby agree to a commitment to the principles and practices of equal opportunity in employment and to comply with the letter and spirit of federal, state, and local laws and regulations prohibiting discrimination based on race, color, religion, national region, sex, age, handicap, marital status, and political affiliation or belief. Signed: Title: Firm: Address: DECEMBER 28, 2010 O� SVtANY /S`�S@ CONFLICT OF INTEREST �y < • City of Sunny Isles Beach 18070 Collins Avenue P+ FLOF�O y``P Sunny Isles Beach, FL 33160 p+ c Tr of su"Nv Telephone: (305) 947-0606 Fax: (305) 949-3113 CONFLICT OF INTEREST STATEMENT The award of any contract hereunder is subject to the provisions of Chapter 112, Florida State Statutes. Proposers must disclose with their Bids, the name of any officer, director, partner, associate or agent who is also an officer or employee of the City of Sunny Isles Beach or its agencies. STATE OF FLORIDA COUNTY OF BEFORE ME, the undersigned authority, personally appeared deposes, and states: 18.1. 1 am the a local office in who was duly sworn, of and principal office in 18.2. The above named entity is submitting a Bid for the City of Sunny Isles Beach, Bid No. described as: Golden Shores Street Lighting. The Affiant has made diligent inquiry and provides the information contained in this Affidavit based upon his own knowledge. 18.3 The Affiant states that only one submittal for the above Bid is being submitted and that the above named entity has no financial interest in other entities submitting Bids for the same project. 18.4 Neither the Affiant nor the above named entity has directly or indirectly entered into any agreement, participated in any collusion, or otherwise taken any action in restraints of free competitive pricing in connection with the entity's submittal for the above Bid. This statement restricts the discussion of pricing data until the completion of negotiations if necessary and execution of the Contract for this project. 18.5 Neither the entity nor its affiliates, nor any one associated with them, is presently suspended or otherwise ineligible from participation in contract letting by any local, State, or Federal Agency. 18.6 Neither the entity, nor its affiliates, nor any one associated with them have any potential conflict of interest due to any other clients, contracts, or property interests for this project. 18.71 certify that no member of the entity's ownership or management is presently applying for any employee position or actively seeking an elected position with the City of Sunny Isles Beach. 18.81 certify that no member of the entity's ownership or management, or staff has a vested interest in any aspect of the City of Sunny Isles Beach. 18.9 In the event that a conflict of interest is identified in the provision of services, I, on behalf of the above named entity, will immediately notify the City of Sunny Isles Beach. Dated this day of 12022. AFFIANT Print or Type Name and Title Sworn to and subscribed before me this day of 2022. O Personally Known OR O Produced Identification ; Type of Identification NOTARY PUBLIC STATE OF FLORIDA DECEMBER 28, 2010 �QF SVNNY 7S�Fs@� DISPUTE DISCLOSURE V = City of Sunny Isles Beach " 18070 Collins Avenue ., Pr yF 99Fr Plow, r Sunny Isles Beach, FL 33160 C,Tr OF SuN P Telephone: (305) 947-0606 Fax: (305) 949-3113 DISPUTE DISCLOSURE FORM Answer the following questions by placing a "X" after "Yes" or "No". If you answer "Yes", please explain in the space provided, or on a separate sheet attached to this form. 19.1. Has your firm or any of its officers, received a reprimand of any nature or been suspended by the Department of Professional Regulations or any other regulatory agency or professional associations within the last five (5) years? YES NO 19.2. Has your firm, or any member of your firm, been declared in default, terminated or removed from a contract or job related to the services your firm provides in the regular course of business within the last five (5) years? YES _ NO 19.3. Has your firm had against it or filed any requests for equitable adjustment, contract claims, Bid protests, or litigation in the past five (5) years that is related to the services your firm provides in the regular course of business? YES NO If yes, state the nature of the request for equitable adjustment, contract claim, litigation, or protest, and state a brief description of the case, the outcome or status of the suit and the monetary amounts of extended contract time involved. I hereby certify that all statements made are true and agree and understand that any misstatement or misrepresentation of falsification of facts shall be cause for forfeiture of rights for further consideration of this Bid for the City of Sunny Isles Beach. Firm Authorized Signature DECEMBER 28, 2010 Date Print or Type Name and Title Olk SUNNY tst�19 F F. n V = t . t ':.-., #q�x�1. kms.. ,-� �• r a a'S,F D91 � F J` O'P�O y0 C'Tr of SUN ANO STATE OF FLORIDA ) COUNTY OF ) ANTI -KICKBACK City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach, FL 33160 Telephone: (305) 947-0606 Fax: (305) 949-3113 ANTI -KICKBACK AFFIDAVIT I. the undersigned, hereby duly sworn and deposed say that no portion of this sum herein Bid will be paid to any employees of the City of Sunny Isles Beach or its elected officials as a commission, kickback, reward or gift, directly or indirectly by me or any member of my firm or by an officer of the corporation. Title: The foregoing instrument was ,20_, by of person], as executed]. AFFIX NOTARY STAMP HERE: acknowledged before me this day of (name [type of authority], for [name of party on behalf of whom instrument was Notary Public — State of Florida Print or Type Commissioned Name Personally Known OR Produced Identification Type of Identification Produced DECEMBER28,2010 O� SVNNY 1,4 F ' A V Z CONTRACTOR ANTI -BOYCOTT CERTIFICATION FI�R� CftY Of SUN 'N� [PURSUANT TO FLORIDA STATUTE § 215.47251 on behalf of , Print Name Company Name certifies that Company Name 1. Participate in a boycott of Israel; and does not: 2. Is not on the Scrutinized Companies that Boycott Israel list; and 3. Is not on the Scrutinized Companies with Activities in Sudan List; and 4. Is not on the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List; and 5. Has not engaged in business operations in Cuba or Syria. Signature Title Date E -Verify Affidavit Florida Statute 448.095 directs all public employers, including municipal governments, to verify the employment eligibility of all new public employees through the U.S. Department of Homeland Security's E - Verify System, and further provides that a public employer may not enter into a contract unless each party to the contract registers with and uses the E -Verify system. Florida Statute 448.095 further provides that if a contractor enters into a contract with a subcontractor, the subcontractor must provide the contractor with an affidavit stating that the subcontractor does not employ, contract with, or subcontract with an unauthorized alien. In accordance with Florida Statute 448.095, all contractors doing business with the City of Sunny Isles Beach are required to verify employee eligibility using the E -Verify system for all existing and new employees hired by the contractor during the contract term. Further, the contractor must also require and maintain the statutorily required affidavit of its subcontractors. It is the responsibility of the awarded vendor to ensure compliance with E -Verify requirements (as applicable). To enroll in E -Verify, employers should visit the E -Verify website (https://www.e-verify.gov/emplovers/enrolling-in-e-verify) and follow the instructions. The contractor must, as usual, retain the 1-9 Forms for inspection. By affixing your signature below you hereby affirm that you will comply with E -Verify requirements. Company Name Offeror Signature Print Name Federal Employer Identification Number (FEIN) Date Title •• •u. •t Sworn to and subscribed before me on this this day of 12022. By ❑ Is personally known to me ❑ Has produced identification (type of identification produced: Signature of Notary Public Print or Stamp of Notary Public Expiration Date Excel Spreadsheet is a separate link on DemandStar /off U S '` Y c/ r Y OF SUN P 'v'� ti4J 7 Jp S'00 l��a City of Sunny Isles Beach I Invitation to Bid No. 22-08-01 �-■ Attachment "B" Contractor's Bid Page 13 of 15 THE GOODYEAR TIRE AND RUBBER COMPANY Invitation to Bid Goods & Services /.,.INY r.: �. i9.� P 9 Q P .FLOC\ C,rY O OF SUN PC Receives! y�, y'�.. a `°• t,�� .a c�fY Of SUS P� S,EP . 1 2E City of Sunny Isles Beach diflue or ma city Clerk FLEET MAINTENANCE & REPAIR SERVICES INVITATION TO BID NO. 22-08-01 tv- ADVERTI$�EMENT DATE`�F �MONDAY,Al1GUST 15;'2022, :x,°" k ' sT q ,, ��`t; „� ~i •' I 'M text �,111`�f l `L'i F 1: A xA.2 • .� ]- i �. Y AUGUST 23, 2022 AT 11:00 AM IN-PERSON SUNNY ISLES BEACH GOVERNMENT CENTER NON -MANDATORY PRE-BID CONFERENCE: 18070 COLLINS AVENUE, 4T" FLOOR CONFERENCE SUNNY ISLES BEACH, FLORIDA 33160 y1 'ALL' QUESTIONS DUEx. w { :AUGUST 26;2022 AT 500 PM All questIons will be arjswed"via ari a�ddendum, f.�,t�k ere {f 4 , , ostetl toGDeandStarSS< ?''_�y�... , �.vf� ..._P .., i....,.���, ..,�.,,. i, <•��aF_:�t._... �..� r, k��t ."._.._�k .�..,u_� }... ,.i. •�a�..zt ._��_ ..�r,., .:.,;",�,�,_?r��:'' SUBMISSION DUE DATE: SEPTEMBER 1, 2022 AT 11:00 AM ,?'"GITY OF SUNN,YJkES BE A`CF:�GOVERNMEIVT'CENTER",�, `k •` a A�P, .tx .f�i" K5 �i� 'a K t Vii•, s9„�u . ;�, y �f a OFFICE OF THE CITY CLERK ytSUBMIT SEALED -BIDS TO , r Envelo e�'mwst clearl provide our firm's Warne, x , p y I! 18070 COLLINS AVENUE, 4T" FLOOR r �i;. oa"r .� t 4 ,,5a+' G s. K o t..t phoney#sand, contact information ar�I Aust be ' s` ` ` 'S`. SUNNY=ISLES BrAAEACt ;FLORIDA"=33160 , 7 ..: �:,5 -v3 .i« �k �r h5 labeled RFP'# name L l :-• "aq 4' 'y.w k with:"the and i C L ONLINE SUBMITTALS ARE NOT ACCEPTED •:i.. ,.iS.F�W"1 u4.. 1.. „";t :.G .. r'.: .�w•.7 .d'��*'g : ,.%. - ;W.W City of Sunny Isles Beach I Invitation to Bid No. 22-08-01 TABLE OF CONTENTS '04 -ABLE OF CONTENTS PAGE NO. LEGAL ADVERTISEMENT/ NOTICE TO FIRM 3 GENERAL TERMS & CONDITIONS 4 SPECIAL TERMS & CONDITIONS 10 SCOPE OF WORK / TECHNICAL SPECIFICATIONS 19 BID FORMAT 25 BIDDER'S QUESTIONNAIRE 28 BID PRICE SHEET 30 BID SUBMITTAL FORM 32 AFFIDAVITS NON -COLLUSIVE AFFIDAVIT PUBLIC ENTITY CRIMES EQUAL OPPORTUNITY / AFFIRMATIVE ACTION STATEMENT CONFLICT OF INTEREST STATEMENT DISPUTE DISCLOSURE FORM ANTI -KICKBACK AFFIDAVIT ANTI -BOYCOTT CERTIFICATION E -VERIFY AFFIDAVIT ATTACHMENT—THE ATTACHMENT MUST BE REVIEWED BY YOUR FIRM ATTACHMENT A — FLEET LIST 2022 City of Sunny Isles Beach I Invitation to Bid No. 22-08-01 "'Y or svct rr- ,. LEGAL ADVERTISEMENT NOTICE TO BIDDER NOTICE IS HEREBY GIVEN that the City of Sunny Isles Beach is seeking sealed Bids for the following work as specified. ITB # 22-08-01 FLEET MAINTENANCE & REPAIR SERVICES The Bid Specifications for this Invitation to Bid are available from DemandStar by calling (800) 711-1712 or by accessing their website at www.demandstar.com. The Bid Specifications may also be examined at the City of Sunny Isles Beach — Office of the City Clerk. Vendors who obtain the Bid Specifications from sources other than DemandStar or the City of Sunny Isles Beach are cautioned that their Bid response package may be incomplete. Addenda will be posted and disseminated by DemandStar at least five days prior to the submittal date to all vendors who are listed on the official list. Bids shall be on a unit price basis; segregated Bids will not be accepted. Sealed Bids will be received by the City Clerk no later than 11:00 AM. on Tuesday, September 1, 2022 at the Sunny Isles Beach Government Center located at 18070 Collins Avenue, 41 floor, Sunny Isles Beach, Florida, 33160. Bids received after this time will not be considered. The City is under no obligation to return Bids. Timely submitted Bids will be opened publicly and read aloud at this time. The envelope containing the sealed Bid must be clearly marked: "FORMAL BID ENCLOSED" Bid No. 22-08-01 Fleet Maintenance & Repair Services OPENING DATE AND TIME: SEPTEMBER 1, 2022 AT 11:00 AM The City reserves the right to reject any or all submittals, with or without cause, to waive technical errors and informalities, and to accept the submittals, which best serves the interest of, and represents the best value to, the City in conformity with the criteria set forth in Section 62-8 of the Code of Ordinances of the City of Sunny Isles Beach. All questions regarding this solicitation shall be directed in writing to Purchasing by no later than AUGUST 26, 2022 AT 5:00 PM. Questions must be submitted via email to Purchasing@sibfl.net or via regular mail at: Purchasing, City of Sunny Isles Beach, 18070 Collins Avenue, Sunny Isles Beach, FL 33160. Pursuant to Florida Statutes 119.071, sealed bids, proposals or replies by an agency pursuant to a competitive solicitation are exempt from inspection until such time as the agency provides notice of an intended decision or until thirty (30) days after the opening of the bids, proposals, or final replies, whichever is earlier. Mauricio Betancur, CMC, City Clerk City of Sunny Isles Beach City of Sunny Isles Beach I Invitation to Bid No. 22-08-01 OF SIRA Pt- 01 :?n SECTION 1 INSTRUCTIONS TO BIDDER/ GENERAL TERMS AND CONDITIONS THESE INSTRUCTIONS ARE STANDARD FOR ALL BID COMMODITIES/SERVICES ISSUED BY THE CITY OF SUNNY ISLES BEACH. THE CITY OF SUNNY ISLES BEACH MAY DELETE, SUPERSEDE OR MODIFY ANY OF THESE STANDARD INSTRUCTIONS FOR A PARTICULARCONTRACT BY INDICATING SUCH CHANGE IN SPECIAL INSTRUCnONSTO BIDDERS OR IN THE BID SHEETS. ANY AND ALL SPECIAL CONDITIONS THAT MAY VARY FROM THE GENERAL CONDITIONS SHALL HAVE PRECEDENCE. BIDDER AGREES THAT THE PROVISIONS INCLUDED WITHIN THIS BID, OR RFP SHALL PREVAIL OVER ANY CONFUCTING PROVISION WITHIN ANY STANDARD FORM CONTRACT OF THE CHNBIODER REGARDLESS OF ANY LANGUAGE IN BIDDER'S CONTRACT TO THE CONTRARY. 1.1 CLARIFICATION/EXPLANATION/QUESTIONS: Any questions concerning this Invitation to Bid or any required need for clarification must be made to Purchasing at Purchasing@51bfl.net. Such requests for clarification/explanation or questions must be made in writing to Maurlclo Betancur, CMC, Deputy City Clerk, at least five (5) business days prior to the date of the Bid opening. Interpretations or clarifications considered necessary by the City will be Issued by addenda and posted/disseminated by DemandStar Lwww.demandstar.coml to all parties listed on the official plan holders' list as having received the Request for Bids documents. Only questions answered by written addenda shall be binding. Oral Interpretations or clarifications shall be without legal effect No plea of Ignorance or delay or required need of additional Information shall exempt a Respondent from submitting their submission on the required date and time as publicly noted. PLAN HOLDER'S UST: As a convenience to vendors, the City of Sunny Isles Beach has made avafiable via Internet lists of all plan holders for each Request for Proposal, Request for Bid, and request for qualificatlons. The Information Is available on-line at www.demandstar.com or by calling the Office of the City Clerk at (30S) 792.1703. ADDENDATO SPECIFICATIONS: If any addenda are Issued after the Initial specifications are released, the City will post and disseminate the addenda through DemandStar. For those projects with separate plans, blue prints, or other materials that cannot be accessed through the Internet, the Office of the City Clerk will make good faith effort to ensure that all registered proposers (those who have been registered as receiving a Bid package) receive the documents. It is the responsibility of the vendor prior to the submission of any Bid to check the above website or contact the Office of the City Clerk at (305) 792-1703 to verify any addenda Issued. The receipt of all addenda must be acknowledged on the Bid Response Sheet. 1.4 SPECIAL ACCOMMODATIONS: Any person requiring a special accommodation at a Pre -Bid Conference or Bid/RFP/RFQ opening because of a disability should call the Office of the City Clerk at (305) 792-1703 at lease five (5) days prior to the Pre -Old Conference or Bid/RFP/RFQ opening. If you are hearing or speech Impaired, please contact the Office of the CityClerk by calling the City of Sunny Isles Beach using the Florida Relay Service which can be reached at 11800) 955-8771 (TDD). 1.5 PUBLIC ENTITY CRIMES STATEMENT: Bids must he submitted no later than the time and date shown within this document. L7 SEALED BID: The entire Bid Response Package shall be placed In an opaque envelope (with all Items listed on the Bid checklist form and all other Items required within this Request for Bid must be executed) and submitted in a sealed envelope. 1.8 BID EXECUTION, SIGNATURES. ERASURE/CORRECTION: All Bids shall be signed In blue ink. All price quotes shall be typewritten or printed with Ink. All corrections made by the proposers prior to the opening must be Initialed and dated by the proposers. No changes or corrections will be allowed after Bids are opened. Bids must contain an original, manual signature of an authorized representative of the company. 1.9 WITHDRAWAL OF BIDS: Proposers may withdraw Bids only by written request and shall (onward the withdrawal request via. "Certified U.S. Mail — Return Receipt Requested" prior to the Bid opening time. Negligence on the part of the Proposers In preparing the Bid confers no right for the withdrawal of the Id after It has been opened. L10 BID OPENING: Bids will be opened publicly at the time and place stated in the Notice to Bidder. It is the responsibility of the proposers to Insure that the Bid reaches the Office of the City Clerk on or before the closing hour and date stated on the Request for Bid. After the Bid opening, the contents of the Bid Form will be made public for the Information of vendors and other Interested parties who may be present either In person or by representative. Bids that are received after the Bid opening time will not be cansidared and will not be returned. 1.11 EVALUATION OF BIDS: The City, at Its sole discretion, reserves the right to Inspect any/all Proposers facilities to determine their capability of meeting the requirements for the Contract. Also, price, responsibility, and responsiveness of the Proposers, the financial position, experience, staffing, equipment, materials, references, and past history of service to the City and/or with other units. of state, and/or local governments In Florida, or comparable privateentitles, will be taken Into consideration In the Award of the Contract. Pursuant to the provisions of paragraph (2) (a) of section 287.133, Florida statutes -"a person or affiliate who has been placed on the convicted 1.11.1 Hold Harmless: All Proposees shall hold the City, It's vendor list following a conviction for a public entity crime may not submit officials and employees harmless and covenant not to sue a Bid on a contract to provide any goods or services to a public entity, the City, It's officials and employees In reference to their may not submit a Bid on a contract with a public entity for the decisions to reject, award, or not award a Bid, as construction or repair of a public building or public work, may not submit applicable. Bids on leases of real property, to a public entity, may not be awarded to 1.11.2 Cancellation: . Failure on the part of the Proposers to perform work as a Contractor, supplier, sub -Contractor, or consultant comply with the conditions, specifications, requirements, under a contract with any public entity, and may not transact business and terms as determined by the City, shall be just cause with any public entity In excess of the threshold amount provided In for cancellation ofthe Award. section 287.107, for category two fora period of 36 months from the 1.11.3 Disputes: If any dispute concerning a question of fact date of being placed on the convicted vendor list". arises under the Contract, other than termination for default or convenience, the Contractor and the City 1.6 BIDDEADUNE: department responsible for the administration of the City of Sunny Isles Beach Invitation to Bid No. 22-08-01 Contract shall make a good faith effort to resolve the dispute. If the dispute cannot be resolved by agreement, then the department with the.advice of the City Attorney shall resolve the dispute and send a written copy of Its decision to the Contractor, which shall be binding on both parties. 1.12 AGREEMENT., After the Bid award, the City will, at Its option, prepare an Agreement specifying the terms and conditions resulting from the award of this Bid. The vendor will have ten (10) calendar days after notification of the award by the City to execute the Agreement and provide the required Performance Band. The Proposers who has the Contract awarded to them and who falls to execute the Agreement and furnish the Performance Bond and Insurance - Certificates within the specified time shall forfeit the Bid Security that accompanied their Bid, and the Old Security shall be retained as liquidated damages by the Qty, and It Is agreed that this sum Is a fair estimate of the amount of damages the City will sustain In use the Proposers falls to enter Into the Contractand furnish the Bonds as herein before provided. Bid Security deposited In the form of a cashfet's check drawn on a local bank In good standing shall be subject to the same requirements as a Bid Bond. The performance of the City of Sunny Isles Beach of any of Its obligations under the agreement shall be subject to and contingent upon the availability of funds lawfully, expendable for the purposes of the agreement for the current and any future periods provided for within the Bid specifications. L13 PAYMENTS: Payment will be made after commodities/services have been received, accepted, and properly Involced as Indicated In the contract and/or purchase order. Invoices must bear the purchase order number. L14 BRAND NAMES: If a brand name, make, of any "or equal' manufacturer trade name, or vendor catalog Is mentioned. whether or not followed by the words 'approved equal' It is for the purpose of establishing agmde or quality of material only. Vendor may offer equals with appropriate Identification, samples, and/or specifications on such item(s). The City shall be the sole judge concerning the marks of Items Bid as equals. 1,15 MATERIAL: Material(s) delivered to the City under this Bid shall remain the property of the seller until accepted to the satisfaction of the Qty. In the event materials supplied to City are found to be defective or do not conform to specifications, the City reserves the right to return the product(s) to the seller at the sellers expense. 1.16 SAMPLES: Samples of Items, when required, must be furnished by the Proposers free of charge to the Qty. Each individual sample must be labeled with the Proposers name and manufacturers brand name and delivered by them within ten (10) calendar days of Proposers receipt of the'Notice to Proceed', unless schedule Indicates a different time. If samples are requested subsequent to the Bid opening, they should he delivered within ten (10) calendar days of the request. The City will not be responsible for returning samples. 1.17 QUANTITY GUARANTY: No guaranty or warranty is given or Implied by the City as to the total amount that may or may not be purchased from any resulting Contract or Award. These quantities are for Bid purposes only and will be used for tabulation and presentation of the Bid. The Qty reserves the right to Increase or decrease quantities as required, even "significantly. The prices offered herein and the percentage rate of discount applies to other representative Items not listed In this Bid. 1.18 GOVERNMENTAL RESTRLCTTONS ON MATERIALS: 1.19 1.20 L21 1.22 1.23 1.24 "'),of In the event any governmental restrictions may be Imposed which would necessitate alteration of tfie material quality, workmanship, or performance of the Items offered on this Bid prior to their delivery, It shall be the responsibility of the successful Proposers to notify the City at once, Indicating In their letter the specific regulation which required an alteration. The City of Sunny Isles Beach reserves the right to accept any such alteration, Including any price adjustments occasioned thereby, or to cancel at no further expense to the Qty. SAFETY STANDARDS: The Proposers warrants.that the product(s) supplied to the City conforms In all respects to the standards set forth In the occupational safety and health act (OSHA) and Its amendments. Bids must be accompanied by a materials data safety sheet (MSDS) when appllcabte. WARRANTIES: Successful Proposers shall act as agent for the Qty In the follow-up and compliance of all Items under Warranty/Guaranty and complete all forms for Warranty/Guarantee coverage under this Contract. COPYRIGHTS/PATENT RIGHTS: Proposers warrants that there has been no violation of copyrights or patent rights In manufacturing, producing or selling of goods shipped or ordered, as a result of this Bid. The seller agrees to Indemnify City from any and all liability, loss, or expense occasioned by any such violation. LOCAL BUSINESS TAX (OCCUPATIONAL UCENSE REGISTRATION): The contractor shall be responsible for obtaining and maintaining throughout the contract period his or her city and county local business tax receipts. Each vendor submitting a Bid on this Request for Bid shall Include a copy of the company's local business tax/caupational Iicense(s) with the Bid response. For Information specific to City of Sunny Isles Beach local business tax/occupatfona) licenses, please rail Code Enforcement & Licensing at (30S) 792-1705. If the contractor Is operating under a fictitious name as defined In Section 865.059, Florida Statutes, proof of current registration with the Florida Secretary of State shall be submitted with the Bid. A business formed by an attorney actively licensed to practice law in this state, by a person actively licensed by the Department of Business and Professional Regulations or the Department of Health for the purpose of practicing his or her licensed profession, or by any corporation, partnership, or other commercial entity that Is actively organized or registered with the Department of State shall submit a copy of the current licensing from the appropriate agency and/or proof of current active status with the Division of Corporations of the State of Florida. proposers shall assumethefull duty, obligation, and expense of obtaining all necessary licenses, permits, Inspections, and Insurance required. The Proposers shall be liable for any damages or loss to the City occasioned by negligence of the Proposers (or their agent) or any person the Proposers has designated in the completion of their contract as a result of the Bid. Contractor shall be required to furnish a copy of all licenses, certificates of competency or other licensor requirements necessary to practice their profession as required by Florida State Statute, Miami -Dade County, and City of Sunny Isles Beach Code. Contractors shall Include current Miaml-Dade County Certificates of Competency. These documents shall be furnished to the Qty along with the Bid response. Failure to furnish these documents or to have required licensor will be grounds for rejecting the Bid. CERTIFICATES) OF INSURANCE: Proposers shall furnish to the Office of the City Clerk, Qty of Sunny Isles Beach, 18070 Collins Avenue, Sunny Isles Beach, Florida 33160, certificate(s) of Insurance which Indicate that Insurance coverage has been obtained from an Insurance company authorized to do business In the State of Florida or otherwise secured In a manner satisfactory to the City, for those coverage types and amounts listed In this document, in an amount equal to 10076 of the requirements and shall he presented to the City prior to Issuance of any Contmct(s) or Award(s) Document(s). The City of Sunny Isles Beach I Invitation to Bid No. 22-08-01 City of Sunny Isles Beach I Invitation to Bid No. 22-08-01 City of Sunny Isles Beach shall be named as "additional Insured' with wherever used in these General Conditions or In the other Contract respect to this coverage. The required certificates of Insurance shall not Documents, the following terms shall have the meaning Indicated which only name the types of policies provided, but shall also refer specifically shall be applicable to both the singular and plural thereof. to this Bid and section. At the time of Bid submission the Proposers must submit certificates of insurance as outlined In the General Conditions Acceptance: Acceptance by the City of the Work as being section. All required insurances shall name the City of Sunny Isles Beach fully complete In accordance with the as additional Insured and such Insurance shall be Issued by companies Contract Documents subject to waiver of authorized to issue Insurance In the State of Florida. It shall be the claims. responsibility of the Proposers and Insurer to notify the City Manager of the City of Sunny Isles Beach of cancellation, lapse, or material Agreement: The written Agreement between the City modification of any Insurance policies Insuring the Proposers, which and the Contractor covering the Work to be relate to the activities of such vendor and the City of Sunny Isles Beach. performed, which Includes the Contract Such notification shall be In writing, and shall be submitted to the City Documents. finance support service director thirty (30) days prior to cancellation of such policies. This requirement shall be reflected on the certificate of Addenda: Written or graphic Instruments Issued prior Insurance. Failure to fully and satisfactorily comply with the city's to the gid Opening which modify or insurance and bonding requirements set forth herein will authorize the Interpret the Contact Documents, City Manager to Implement a rescission ofthe Bid award without further Drawings and Specifications, by addition, City Commission action. The Proposers hereby holds the City harmless deletions, clarifications or corrections. and agrees to Indemnify Gtv and covenants not to sue the City by virtue ofsuch rescission. Approved: Means approved bythe City. 1.25 ASSIGNMENT. Bid: The oHerof the Proposers submitted on the prescribed form setting forth the prices for The Contactor shall not transfer or assign the performance required by the Work to be performed. this Bid without prior written consent of the City Manager. Any award Issued pursuant to the Request for Proposal and monies which may be Proposers: Any person, firm or corporation submitting due hereunder are not assignable except with prior written approval of a Bid for Work. The terms "Bidder and the City Manager. Further, in the event that the majority ownership or "vendor" shall have the same meaning. control ofthe Contractor changes hands subsequent to the award of this contract, Contractor shall promptly notify City in writing (via United Bonds: Bid, performance bond and other States Postal Service — Certified Mall, Return Receipt Requested) of such Instruments of security, furnished by the change In ownership or control at least thirty (30) days prior to such Contractor and their surety In accordance change and City shall have the right to terminate the contract upon sixty with the Contact Documents and in (60) days written notice, at C(ty�s sole discretion. accordance with the law of the State of Florida. 1.26 HOLO HARMLESS/INDEMNIFICATION: Change Order: A written order to the Contactor signed by The Contractor shall Indemnify, hold harmless, and defend the City of the City authorizing an addition, deletion or Sunny Isles Beach, It's officers, agents and employees from and against revision In the Work, or an adjustment In any claims, demands or causes of action of whatsoever kind or nature the Contract Price or the Contact Time arising out of error, omission, negligent act, conduct, or misconduct of Issued after execution ofthe Agreement. the Contractor, their agents, servants or employees In the provision of goods or the performance of services pursuant to this Bid and / or from City: City of Sunny Isles Beach, 18070 Collins any procurement decision of the City including without limitation, Avenue, Sunny Isles Beach, Florida 33160. awarding the Contract to the Contractor. Contract Documents: Contact Documents shall Include, 1.27 NON-CONFORMANCE TO CONTRACT: Instructions to Proposers, Contractor's Bid, the Bonds, the Notice of Award, the The City of Sunny Isles Beach may withhold acceptance of, or reject items Agreement between the City and which are found upon examination, not to meet the specification contractor as well as any addenda thereto, requirements. Upon written notification of rejection, Items shall be these General Conditions, Special removed within (5) calendar days by the vendor at their own expense Conditions, the Technical Specifications, and redelivered at their expense. Rejected goods left longer than thirty Drawings and Modifications, Notice to (30) calendar days will be regarded as abandoned and the City shall have Proceed, Request for Proposal, Insurance the right to dispose of them as Its own property. Rejection for non- Certificates, Change Orders and conformance or failure to meet delivery schedules may result In the Acknowledgment of Conformance with the contractor being found In default. - City of Sunny Isles Beach. 1.28 DEFAULT PROVISION: Contact Price: The total monies payable to the Contractor under the Contract Documents. In case of default by the Proposers, the City of Sunny Isles Beach may - procure the articles. or services from other sources and hold the Contact Time: The number of calendar days stated In the Proposers responsible for any excess costs occasioned or Incurred Agreement for the completion ofthe Work. thereby. Contacting Officer: The Individual who Is authorized to sign the 1.29 SECONDARY/OTHER VENDORS: contract documents on behalf of the City's governing body. The City reserves the right In the event the primary vendor cannot provide an item(s) or services) In a timely manner as requested, to seek Contactor. The person, firm or corporation with whom other sources without violating the Intent ofthe Contract the City has executed this Agreement 1-30 DEFINITIONS: Day: A calendar day of twenty-four hours measured from midnight to the next midnight. City of Sunny Isles Beach I Invitation to Bid No. 22-08-01 1.31 Field order: A written order Issued by the City which clarifies or Interprets the Contract Documents or orders minor changes In the Work. Modification: Modification means any one of the .following: (a) a written amendment of the Contract Documents signed by both parties, . (b) a Change order, (c) a written clarification or interpretation If Issued by the City, or (d) a written order for minor change or alteration in the Work Issued by the City: A modification may only be Issued after execution of the Agreement. NoticeofAward; The written notice by City to the apparent successful Proposers stating that upon compliance with the conditions precedent to he fulfilled by him within the time specified, City will execute and deliver the Agreement to him. Samples: Physical examples which illustrate materials, equipment or workmanship and establish standards by which the Work will bejudged. Specifications: Those portions of the Contract Documents consisting of written technical descriptions of materials, equipment construction systems, standards and workmanship as applied to the Work. Statement of Services: The form furnished by the City which is to be used by the Contractor In requesting progress payments. Supplier: Any person or organization who supplies materials or equipment for the Work, Including that fabricated to a special design, but who.does not perform labor at the site. Work: Any and all obligations, duties and responsibilities necessary to the successful completion of the Project assigned to or undertaken by Contractor under the Contract Documents, Including all labor, materials, equipment and other incidentals, and the famishing thereof. Written Notice: The term "Notice" as used herein shall mean and Include all written notices, demands, Instructions, claims, approvals and disapproval's required to obtain compliance with Contract requirements. Written notice shall be deemed to have been duly served If delivered In person to the Individual or to member of the firm or to an off car of the corporation for whom it Is Intended, or to an authorized representative or such Individual, firm, or corporation,. or If delivered at or sent by registered mail to the last business address known to them who gives the notice. Unless otherwise stated In writing, any notice to or demand upon the City under this Contract shall be delivered to the City. BID AWARD: The City reserves the right to reject any and all Bids at Its sole discretion. Bids shall be awarded by the City after the City performs all necessary searches, Inquiries, exploration, and analysis of the Bids. The Bid shall be awarded to the lowest responsible and responsive proposer whose Bid best serves the Interests of and represents the best value to the City In conformity with the criteria set forth in Section fit -B of the City Code. No 1.32 1.33 1.34 1.35 `'"r)' OF SIA1 h Lam) lift+i Notice of Award will be given until the City has concluded any Investigation(s) as they deem necessary to establish the Proposees capability to perform the Services as described In this RFP, ITB, RFQ or ITCl, as substantiated by the required professional experience, client references, technical knowledge and qualifications; and sufficient labor and equipment to comply with.the City's established standards, as well as the financial capability of the Proposer to perform the Work in accordance with the Contract Documents to the satisfaction of the City within the time prescribed. The City reserves the right to reject the Bid of any Proposers on the bails of these queries and investigations and who does not meet the City's satisfaction, even though the firm may be the lowest dollars and cents Bid. In analyzing Bids, the City will also take Into consideration client references, past work experience and work product, proven ability to satisfactorily perform. If the Contract Is awarded, the City will Issue the Notice of Award and give the successful Proposers a Contract for.executlon within ninety (90) days after opening of Bids. The City specifically reserves the right to award the contract to a proposer who Is not necessarily the lowest dollars and cents proposers on the basis of the results of these queries and Investigation(s). At least four counterparts of the Agreement, the Performance Bond, the Certificates of Insurance and such other Documents as required by. the Contract Documents shall.be executed and delivered by Contractor to the City within ten (30) calendar days of recelpt of.the Notice of Awa rd. LAWS AND REGULATIONS: The Contractor will give all notices and comply with all laws, ordinances, rules and regulations applicable to the Work. If the Contractor observes that the Specifications are at variance therewith, they will give the City prompt written notice thereof, and any necessary changes shall be adjusted by an appropriate modification. if the Contractor performs any Work knowing It to be contrary to such laws, ordinances, rules and regulations, and without such notice to the City, they will bear all costs arisingwherefrom. TAXES: The City of Sunny Isles Beach Is exempt from sales tax Imposed by the State and/or Federal Government. Florida Sales Tax Exemption No. 23- 00-477131-54C appears on each purchase order. Exemption certificates areavailable upon request. In corisideratlon of the separate sum.of twenty-five dollars ($25.00) and othervaluable consideration, the Contractor shall defend, indemnify and hold harmless the City, Its officers, agents and employees, from or an account of any injuries or damages, received or sustained by any person or persons during or on account of any, operations connected with the Work described in the Contract Documents, or by or In consequence of any negligence In connection with the same; or by use of any Improper materials or by or on account of any act or omission of the said Contractor or his Sub -Contractor, agents, servants or employees. The Contractor will defend, Indemnify and hold harmless the City and their agents or employees from and against all claims,. damages, losses and expenses including attorneys' fees arising out of or resulting from the performance of the Work, provided that any such claim damage, loss or expense (a) Is attributable to bodily Injury, sickness, disease or death, or to injury to or destruction of tangible property (other than Work itself) including the loss of use resulting wherefrom and (b) Is caused in whole or In part by any negligent act or omission of the Contractor, Sub - Contractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, regardless of whether or not It is mused by a party indemnified hereunder. In the event that a court of competent jurisdiction determines that Sec. 725.06 (2), F.S. is applicable to this Work, then In Ileu of the above provisions of this section the parties agree that Contractor shall Indemnify, defend and hold harmless the City, their officers and employees, to the fullest extent authorized by Sec. 725.06 (2) F.S., which statutory provisions shall be deemed to be Incorporated herein by reference as if fully set forth herein. InAlle event that any action or proceeding is brought against City by reason of any such claim or demand, Contractor, upon written notice from City shall defend such action or proceeding by counsel satisfactory City of Sunny Isles Beach I Invitation to Bid No. 22-08-01 s �, Ckk 2fftz �: to City. The Indemnification provided above shall obligate Contractor to defend at Its own expense or to provide for such defense, at City's 1.38.3 The duties and obligations Imposed by these General option, any and all claims of liability and all suits and actions of every Conditions, Special Conditions and Supplemental nameanddescription that may be brought against City, excluding only Conditions and the rights and remedies available those which allege that the Injuries arose out of the sole negligence of hereunder, and, in particular but without limitation, the City, which may result from the operations and activities under this warranties, guarantees and obligations Imposed upon Contract whether the Work be performed by Contractor, its Sub- Contractor and those In. the Special Conditions and the Contractors, or by anyone directly or Indirectly employed by either. rights and remedies available to the City, shall be In addition to, and shall not be construed in any way as a 1.36 DECISIONS ON DISAGREEMENTS: [Imitation of, any rights and remedies available by law, by special guarantee or by other provisions of the Contract The Citywill bathe initial Interpreter of the Technical Specifications. Documents. 1.37 CITY MAY TERMINATE: L38A Should the City or the Contractor suffer Injury or damage to its person or property because of any error, omission, If the Contractor is adjudged bankrupt or Insolvent, or If they make a or act of the other or of any of their employees or agents general assignment for the benefit of their creditors, or if a trustee or or others for whose acts they are legally liable, claim shall receiver Is appointed for the Contractor or for any of their property; or if be made in writing to the other party within a reasonable they file a petition to take advantage of any debtor's act, or to reorganize time of the first observance of such Injury ordamage. under bankruptcy or similar laws, or If they repeatedly falls to supply sufficient skilled workmen or suitable materials or equipment, or If they 1.39 WAIVER OF JURY TRIAL• repeatedly fail to make prompt payments to Sub -Contractors or for labor, materials or equipment or they disregard laws, ordinances, rules, City and Contractor knowingly, Irrevocably voluntarily and Intentionally regulations or orders of any public, body having jurisdiction, or if they waive any right either may have to a trial by jury In State or Federal Court disregard the authority of the City, of if they otherwise violate any proceedings in respect to any action, proceeding, lawsuit or counterclaim provision of, the Contract Documents, then the City may, without based upon the Contract Documents or the performance of the Work prejudice to any other right or remedy and after giving the Contractor there under. and the surety ten (10) days written notice, terminate the services of the Contractor and take possession of the Project and of all materials, 1.40 GOVERNING LAW: equipment, tools, construction equipment and machinery thereon owned by the Contractor, and finish the Work by whatever method they may The Contract shall be construed in accordance with and governed by the - deem expedient. In such case the Contractor shall not be entitled to law ofthe state of Florida. receive any further payment until the Work is finished. If the unpaid balance of the Contract Price exceeds the direct and indirect costs of L41 VENUE: completing the Project, Including compensation for additional professlonal services, such excess shall be paid to the Contractor. If such Venue of any action to enforce the Contract Documents shall be in costs exceed such unpaid balance, the Contractor will pay the difference Miami -Dade County, Florida. to the City. Such msts Incurred by the City will be determined by the City and incorporated in a Change Order. If after termination of the 1.42 ARBRRATION: Contractor under this Section, it Is determined by a court of competent jurisdiction for any reason that the Contractor was not In default, the It Is the Intention of the parties that whenever possible, If a dispute or rights and obligations of the City and the Contractor shall be the same as controversy arises hereunder then such dispute or controversy shall be if the termination had been•issued pursuant to this document. settled by arbitration In accordance with the procedures, rules and regulations of the Amerimn Arbitration Association. The decision 1.37.1 Where the Contractor's services have been so terminated rendered by the Arbitrator shall be final and binding upon the parties and by the City said termination shall not affect any rights of judgment upon the award rendered by the arbitrator may be entered in the City against the Contractor then existing or which may any court having jurisdiction. Arbitration shall be held In Miami -Dade thereafter accrue. Any retention or payment of moneys County, Florida. All costs of arbitration and attorneys' fees incurred by by the City due the Contractor will not release the the parties shall be paid by the non -prevailing party or, if neither party Contractor from liability. prevails on the whole, each party shall be responsible for a portion of the costs of arbitration and their respective attorneys' fees as may be 1.37.2 Upon ten (10) days written notice to the Contractor, the determined by the court on confirmation. City may, without muse and without prejudice to any other right or remedy, elect to terminate the Agreement. 1.43 PROJECT RECORDS: In such case, the Contractor shall, be paid for all Work executed and accepted by the City" as of the date of the City shall have right to Inspect and copy during regular business hours at termination. No payment shall be made for profit for City's expense, the books and records and accounts of Contractor which Work which has not been performed. relate In any way to the Project, and to any claim for additional compensation made by Contractor, and to conduct an audit of the 138 MISCELLANEOUS; financial and amounting .records of Contractor which relate to the Project. Contractor shall retain and make available to City all such books Proposers acknowledge the following miscellaneous conditions: and records and accounts, financial or otherwise, which relate to the Project and to any claim for a period of three years following final 1.38.1 Whenever any provision of the Contract Documents completion of the Project. During the Project and the three year period requires the giving of written notice It shall be deemed to following final completion of the Project, Contractor shall provide City have been validly given If delivered In person to the access to its books and records upon five days written notice. Individual or to a member of the firm or to an officer of the corporation for whom It Is Intended, or if delivered at 1.44 SEVERABILITY: or sent by registered or certified mail, postage prepaid, to the last business address known to them who gives the If any provision of the Contract or the application thereof to any person notice. or situation shall to any extent, be held Invalid or unenforceable, the remainder of the Contract, and the application of such provisions to 1.38.2 The Contract Documents shall remain the property of the persons or situations other than those as to which it shall have been held City. The Contractor shall have the right to keep one invalid or unenforceable shall not be affected thereby, and shall continue record set of the Contract Documents upon completion of In full force and effect, and be enforced to the fullest extent permitted by the Project. law. City of Sunny Isles Beach I Invitation to Bid No. 22-08-01 officers, employees, or agents of the City. Personnel policies, tax L45 INDEPENDENT CONTRACTOR: responsibilities, social security and health Insurance, employee benefits, purchasing policies and other similar administrative procedures, The Contractor Is an Independent Contractor under the Contract. applicable to services rendered under the Contract shall be those of the Services provided by the Contractor shall be by employees of the Contractor. Contractor and subject to supervision by the Contractor, and not as End of Section City of Sunny Isles Beach I Invitation to Bid No. 22-08-01 Section 2 Special Terms and Conditions 2.1 PURPOSE OF BID �`xf, ti9 2�rf 4'4: The City's fleet consists of over 200 cars and light trucks, including hybrid vehicles, see Attachment A. The goal of the City of Sunny Isles Beach Fleet division is to ensure their safe operation by having an effective preventative maintenance program, including for general repairs. Vehicle & equipment repairs, modification, preventive maintenance inspections and/or other work under this contract shall be performed at the contractor's site. The Bidder is required to have the capabilities to perform routine, scheduled, unscheduled, and any major component overhaul, rebuilding, repairing and replacement capabilities. The City may add vehicles or delete vehicles from the list during the term of the agreement. Any vehicles added shall be serviced at the same bid prices. The City will not pre -pay for service, repair, or parts. The City has established minimum specifications, which include special and specific vehicle maintenance requirements to assure the safe operation of the City's fleet vehicles. The contractor shall provide industry certified mechanics, shop(s), service trucks, mechanic's tools, lifts, and any waste disposal for vehicle fluids and/or materials, as well as any vehicle fluid spill clean-up as needed for all work performed at the shop. The contractor shall furnish all necessary supervision, labor, tools and parts and supplies necessary to provide the service for the City's fleet in accordance with Manufacturer's recommendations in order to maintain factory warranties and any extended warranties. These services will continue on each City vehicle covered by the contract until it is disposed of by the City. The City may add vehicles or remove vehicles from its list during the term of the agreement at the discretion of the City. Any vehicles added to the contract shall be offered the same bid prices as in the original bid. 2.2 NON -MANDATORY PRE-BID CONFERENCE A non -mandatory pre-bid meeting will be held on Tuesday. August 23, 2022 at 11:00 AM at Sunny Isles Beach Government Center located at 18070 Collins Avenue Sunny Isles Beach, FL 33160, Fourth Floor Conference Room, to discuss the special conditions and specifications included within this solicitation. Proposers are requested to bring this solicitation document to the conference, as additional copies may not be available 2.3 CONE OF SILENCE All procurement solicitations once released to the public and until an award recommendation has been forwarded to the City Commission, by the City manager are under the "Cone of City of Sunny Isles Beach I Invitation to Bid No. 22-08-01 OF SW hr Silence." Interested firms must direct any calls, emails, questions, inquiries, etc., to the Purchasing Division at purchasing@sibfl.net. Violation of the Cone of Silence by a particular proposer shall render the award to said Proposer voidable by the City Commission. 2.4 ADDENDUMS, AMENDMENTS, CLARIFICATIONS The City of Sunny Isles beach reserves the right to make changes to the terms and conditions of this RFP and/or the related Agreement at any time by issuance of written addendum/addenda, amendment(s), or clarification(s). 2.5 MANDATORY SITE VISIT TO BIDDER'S SITE AFTER SUBMITTAL OF BIDS The City of Sunny Isles Beach will be conducting a mandatory site visit of each Bidder deemed responsive. Bidder must be ready for the mandatory site -visit within 24 hours notice from the City. 2.6 MINIMUM QUALIFICATION REQUIREMENTS (MQRS) 1. In order to be considered responsive, Bidder shall, at a minimum, demonstrate compliance with the requirements listed in this ITB. 2. To be evaluated, all requested documentation and/or information shall be provided in the bid to confirm that the Bidder has satisfied the criteria outlined below. Proposers failing to meet these requirements may be deemed non-responsive. 3. The Bidder shall, at the time of the bid submittal, time of award, and throughout the duration of the Contract, continue to meet the criteria requirements as stated in this document. a) The Bidder must -employ, at minimum, one mechanic who is ASE Certified Master Mechanic in medium / light duty truck repair and automobiles. Bidder must provide a copy of the applicable license(s) with Bidder's response. Mechanic(s) shall have the following ASE certifications: • Al Engine Repair • A2 Automatic Transmission/Transaxle • A3 Manual Drive Train & Axles • A4 Suspension & Steering • A5 Brakes City of Sunny Isles Beach I Invitation to Bid No. 22-08-01 • A6 Electrical/Electronic Systems • A7 Heating and Air Conditioning • A8 Engine Performance b) Bidder must have a fully equipped and well-established shop as required in this solicitation, which may be verified by on-site inspection, preferably within ten (10) mile radius of the City of Sunny Isles Beach. c) The Bidder must have been in the business of vehicle maintenance and repairs for a minimum of five (5) years. d) Bidder must provide security in the form of a fenced lot, or inside of a secure building, for no less than four (4) standard sized vehicles simultaneously. e) Bidder shall provide references for no .less than (2) two public or private/commercial sector references in which Bidder serves as their primary repair/maintenance shop. f) Bidder shall submit drug test policy for employees. Bidder shall perform drug test screening on all employees and provide pass/fail results to the City Manager or designee, upon request. 2.7 TERM The initial contract term shall be for two (2) years. This contract will commence upon execution by both parties which shall be the effective date succeeding approval of the contract by the City Commission, or designee, unless otherwise stipulated in the Notice of Award letter. The contract shall be contingent upon the completion and submittal of all required documents. The contract shall remain in effect until the completion of services, provided that the services rendered by Contractor during the contract period are satisfactory and that City funding is available as appropriated on an annual basis. However, in the event funding is not appropriated on an annual basis during any particular year within the contract period, the contract may be canceled upon thirty (30) days written notice to Contractor. In such an event, the City shall only be responsible for the reasonable value of services performed prior to the effective date of termination. 2.8 OPTIONS TO RENEW Prior to, or upon completion, of that initial term, the City shall have the option to renew the contract for an additional three (3) one-year renewals. City of Sunny Isles Beach I Invitation to Bid No. 22-08-0111 OF SW4 P� Prior to completion of each exercised contract term, the City may consider an adjustment to the price based on changes in the following pricing index: Consumer Price Index for Urban Wage Earners and Clerical Workers (CPI -W): Miami — Fort Lauderdale, FL, and shall not exceed five percent (5%). It is the Contractor's responsibility to request any pricing adjustment under this provision. For any adjustment to commence on the first day of any exercised option period, the vendor's request for adjustment should be submitted 60 days prior to expiration of the then current contract term. The vendor adjustment request should not be in excess of the relevant pricing index change. If adjustment request is not received from the vendor,,. the City will assume the vendor has agreed that the optional term may be exercised without pricing adjustment. Any adjustment request received after the commencement of a new option period may not be considered. The City reserves the right to negotiate lower pricing for the additional term(s) based on market research information or other factors that influence price. The City reserves the right to apply any reduction in pricing for the additional term(s) based on the downward movement of the applicable index. The City reserves the right to reject any price adjustments submitted by the vendor and/or to not exercise any otherwise available option period based on such price adjustments. Continuation of the contract beyond the initial period, and any option subsequently exercised, is a City prerogative, and not a right of the vendor. This prerogative will be exercised only when such continuation is clearly in the best interest of the City. Should the vendor decline the City's right to exercise the option period, the City may consider the vendor in default which may affect the vendor's eligibility for future contracts. 2.9 METHOD OF AWARD Award of this contract will be made to the lowest responsive, responsible vendor. If a vendor fails to submit an offer for all items within the group, its offer for that specific group will be rejected. The City reserves the right to award to multiple bidders. Award to multiple vendors may be considered for the convenience of the City and does not exempt the primary vendor from fulfilling its contractual obligations. Failure to perform as noted may result in the vendor being deemed in breach of contract. The City may terminate the contract for default. The geographical location of the proposers facility will be taken into consideration during the evaluation process. 2.10 PRICE If the vendor is awarded a contract under this solicitation, the prices proposed by the vendor shall remain fixed and firm during the term of contract. City of Sunny Isles Beach I Invitation to Bid No. 22-08-01 OL Ziri P 2.11 DELIVERY All Bidders shall quote prices based on F.O.B. Destination and shall hold title to the goods until such time as they are delivered to, and accepted by, an authorized City representative. 2.12 INSURANCE Primary Comprehensive General Liability with minimum limits of $1,000,000 per claim and $2;000,000 in the aggregate with the following coverage details: o Premises and Operation o Independent Contractors o Broad Form Property Damages o Broad Form Contractual Coverage applicable to this specific Contract, including any hold harmless and/or indemnification agreement. o Personal Injury Coverage with Employee and Contractual Exclusions removed, with minimum limits of coverage equal to those required for Bodily Injury Liability and Property Damage Liability. o Waiver of Subrogation on behalf of the city. o The City of Sunny Isles Beach named as Additional Insured o Coverage to be provided on a Non-contributory and Primary format Primary Business Automobile Liability with a minimum limit of Liability of $1,000,000 with the following coverage details: o Owned Vehicles. o Hired and Non -Owned Vehicles. o Employers Non -Ownership o Waiver of Subrogation on Behalf of the city. o The City of Sunny Isles Beach named as Additional Insured. o Coverage to be provided on a Non-contributory and Primary format. Before starting the Work, the vendor will file and make sure that all certificates of insurance required by this document and by the Contract are in the City's possession. These certificates shall contain a provision that the coverage afforded under the policies will not be canceled or materially changed until at least thirty (30) days prior written notice has been given to the City by certified mail. The City shall be named as an additional insured on the above -referenced policies. City of Sunny Isles Beach I Invitation to Bid No. 22-08-01 or SUN Pr_ The vendor agrees that if any part of the Work under the Contract is sublet, they will require the Sub-vendor(s) to carry insurance as required, and that they will require the Sub- vendor(s) to furnish to them insurance certificates similar to those required by the City in this section. 2.1.1 Cancellation and Re -Insurance: If any insurance should be canceled or changed by the insurance company or should any insurance expire during the period of this contract, the Contractor shall be responsible for securing other acceptable insurance for the coverage specified in this section in order to maintain coverage during the life of this Contract. All deductibles must be declared by the Contractor and must be approved by the City. At the option of the City, either the Contractor shall eliminate or reduce such deductible or the Contractor shall procure a Bond, in a form satisfactory to the City, covering the same. 2.11.2 Garage Liability coverage for Garage Operations with minimum limits of not less than One Million Dollars ($1,000,000) per occurrence. Garage keeper's Legal Liability with minimum limits of not less than One Million Dollars ($1,000,000) per occurrence. • Waiver of Subrogation on behalf of the city. • The City of Sunny Isles Beach named as Additional Insured. • Coverage to be provided on a Non-contributory and Primary format. Workers' Compensation in accordance with Florida Statute, including $1,000,000 Employers' Liability form. Waiver of Subrogation on behalf of the City of Sunny Isles Beach. A $5,000,000 Umbrella/Excess Liability policy over and above all of the coverage forms mentioned above. 2.12 MONTHLY INVOICES PAYMENTS Cut-off date is the close of the last business day of the month. Contractor shall submit by the 10th day of the following month Contractor's completed Statement of Services/Invoice. Should the 10th fall on a weekend or holiday, Contractor shall submit his application on the next workday. Contractor is advised that processing of invoices must follow this schedule, as the City has funding requirements and other payment obligations which may prevent payment of late Statement of Services for that month's billing cycle. A late Statement of Services with a recommendation for payment will be paid in the next month's billing cycle. City of Sunny Isles Beach I Invitation to Bid No. 22-08-01 2.13 WARRANTY A. Type of Warranty Coverage Required In addition to all other warranties that may be supplied by the Bidder, the Bidder shall warrant its products and/or service against faulty labor and/or defective material, for a minimum period of one (1) year after the date of acceptance of the labor, materials and/or equipment by the City. This warranty requirement shall remain in force for the full one (1) year period; regardless of whether the Bidder is under contract with the City at the time of defect. Any payment by the City on behalf of the goods or services received from the Bidder does not constitute a waiver of these warranty provisions. B. Correcting Defects Covered Under Warranty The Bidder shall be responsible for promptly correcting any deficiency, at no cost to the City, within seventy-two (72) hours after the City notifies the Bidder of such deficiency in writing. If the Bidder fails to honor the warranty and/or fails to correct or replace the defective work or items within the period specified, the City may, at its discretion, notify the Bidder, in writing, that the Bidder may be debarred as a City Bidder and/or subject to contractual default if the corrections or replacements are not completed to the satisfaction of the City within this timeframe from receipt -of the notice. if the Bidder fails to satisfy the warranty within the period specified in the notice, the City may (a) place the Bidder in default of its contract, and/or (b) procure the products or services from another vendor and charge the Bidder for any additional costs that are incurred by the City for this work or items; either through a credit memorandum or through invoicing. New vehicles.still under manufacturer's warranty shall be taken to the local dealership by the City for such warranty work. 2.14 DEFICIENCIES IN WORK TO BE CORRECTED BY THE VENDOR (NOT UNDER WARRANTY) The vendor shall promptly correct any and all apparent or latent deficiencies and/or defects in work and/or any work that fails to conform to the contract documents, regardless of the fabrication, installation or completion status of the overall task. All corrections shall be made within three (3) .calendar days after such rejected defects, deficiencies, and/or non - conformances are verbally reported to the vendor by the City's project administrator, who may confirm all such verbal reports in writing. The vendor shall bear all costs of correcting such rejected work. If the vendor fails to correct the work within the period specified, the City may at its discretion, notify the vendor in writing, that the vendor is subject to contractual default provisions if the corrections are not completed to the satisfaction of the City within five (5) City of Sunny Isles Beach I Invitation to Bid No. 22-08-01 OF sw P� r etfrit i Pt✓, tr. calendar days of receipt of the notice. If the vendor fails to correct the work within the period specified in the notice; the -City shall place the vendor on default, obtain the services of another vendor to correct the deficiencies, and charge the incumbent vendor for these costs; either through a deduction from the final. payment owed to the vendor or through invoicing. If the vendor fails to honor this invoice or credit memo, the City may terminate the contract for default. 2.15 LABOR, MATERIALS, AND EQUIPMENT SHALL BE SUPPLIED BY THE VENDOR Unless otherwise provided in Section 3 (entitled "Technical Specifications") of this solicitation, the vendor shall furnish all labor, material and equipment necessary for satisfactory contract performance. When not specifically identified in the technical specifications, such materials and equipment shall be of a suitable type and grade for the purpose of the warranty or Work. All material, workmanship, and equipment shall be subject to the inspection and approval of the City's Project Manager. 2.16 LABOR AND MATERIAL CHARGES The vendor shall provide the City with labor and materials in strict accordance with all solicitation requirements on an as. needed, when needed basis. Accordingly, the vendor shall indicate the cost of this labor and materials on the submittal form included within this solicitation. The vendor shall not offer an overtime hourly labor rate that exceeds 11/2 times the value of the regular hourly labor rate. If non-compliance in either regard is evident either from the offer itself or from subsequent evaluation proceedings, the offer shall be considered non-responsive and ineligible, for award. No parts, accessories, or supplies shall be used which might void the vehicle manufacturer's warranty. 2.17 MATERIALS SHALL BE NEW AND WARRANTED. AGAINST DEFECTS The vendor hereby acknowledges and agrees that all materials, except where recycled content is specifically requested, supplied by the vendor in conjunction with this solicitation and resultant contract shall be new, warranted for their merchantability, and fit for a particular purpose. In the event any of the materials supplied to the City by the vendor are found to, be defective or do not conform to specifications: (1) the materials may be returned to the vendor at the vendor's expense and the contract cancelled or (2) the City may require the vendor to replace the materials at the vendor's expense. 2.18 PURCHASE OF OTHER ITEMS NOT LISTED WITHIN THIS SOLICITATION BASED ON PRICE DOTES: City of Sunny Isles Beach I Invitation to Bid No. 22-08-01 til '."U4 y{Y. While the City has listed all major items within this solicitation which are utilized by City departments in conjunction with their operations, there may be similar items that must be purchased by the City during the term of this contract. Under these circumstances, a City representative will contact the primary vendor to obtain a price quote for the similar items. If there are multiple vendors on the contract, the City representative may also obtain price quotes from these vendors. The City reserves the right to awardthese similar items to the primary contract vendor, another contract vendor based on the lowest price quoted, or to acquire the items through a separate solicitation. 2.19 WORK ACCEPTANCE Any Work will be inspected by an authorized representative of the City. This inspection shall be performed to determine acceptance of work, appropriate invoicing, and warranty conditions. 2.20 DRUG AND ALCOHOL TESTING The Contractor's employees must not possess, distribute, consume, use. or cause to be used, any controlled substance or alcohol on the Work sites. Any Contractor employee under the influence of alcohol or a controlled substance must not be permitted to perform any Work under the Contract. Any Contractor or Contractor employee found to be in violation of this requirement will be permanently prohibited from performing any Work under this Contract. Actions taken under this provision must not relieve the Contractor of the obligation to provide sufficient personnel to perform adequate and timely Service as required in this Contract. END OF SECTION City of Sunny Isles Beach ( Invitation to Bid No. 22-08-01 Section 3 Scope of Services / Technical Specifications 3.0 BACKGROUND �r� OF SI7N The goal of the City of Sunny Isles Beach Fleet Department is to ensure the safe and economical operation of the City's fleet vehicles by having an effective preventative maintenance program in place and providing for general repairs. The City has established minimum specifications which include special and specific vehicle maintenance requirements•to assure the safe and economical operation of City fleet vehicles. The successful repair facility shall possess appropriate facility, equipment, and professional staff with the skills and experience needed to maintain the City's fleet in accord with Manufacturer's recommended specifications. The facility shall have the ability to perform quality work, as solely determined by the City of Sunny Isles Beach, qualifying it to maintain the City's fleet as specified. The selected repair facility will, from the onset, be held to a very high level of performance and efficiency in maintaining the City's fleet. The Contractor shall furnish all necessary supervision, Labor, tools and .parts and supplies necessary to provide the service for the City's fleet in accordance with Manufacturer's recommendations in order to maintain factory warranties and any extended warranties, The approximate number of City of Sunny Isles Beach vehicles in Fleet by year Make and Model, is attached hereto as Attachment A. 3.1 SCOPE OF SERVICES The Contractor shall provide a written checklist for each vehicle of the items checked. The checks shall include all fluids, brakes, tires, belts and hoses, filters, wiper blades; batteries, oil checks and oil changes. Preventative Maintenance (PM) - Scheduled inspection of the vehicle based on either time or mileage. PM.'s are scheduled for either 3 months or 5,000 miles, whichever comes first. Select vehicles due to their unique service are performed more frequently. Preventative Maintenance consists of a visual inspection of the vehicle for damage or missing parts, functional testing of components, lubrication, tire rotation, and servicing as needed. The City averages 1,200 PM's a year. City of Sunny Isles Beach I Invitation to Bid No. 22-08-01 • "ry or-sus�vr"_. The following must be performed during a scheduled preventative maintenance routine: Component Action *reflects additional charge over PM rate Visually inspect vehicle for damage or Advise accordingly missing parts Verify function of dash board warning Advise accordingly indicators during prove out (key in crank mode) and advise if any warning indicators are continuously on. Record idlehours for Police units. Check horn & lights for operation. *Repair as needed Tires - Inspect for unusual wear or tread at *Replace as needed. or below 4/32nd of an inch Brake Inspection *Repair as needed Rotate tires (if spare is new, rotate into Part of PM service) and inflate to manufacturer's recommendations Parking and service brake Inspect for proper operation and advise accordingly Inspect coolant, brake, power steering, Top off fluids and advise of any concerns. transmission, rear axle, and washer fluid. *Any Level 3 leak, fluid leaking on the ground must be repaired Engine oil Check oil level and condition prior to changing it. Advise of any concerns. Next change oil and filter. Fill to top of full line on dipstick Check and Adjust Drive Belts Advise accordingly Inspect & replace wiper blade and washer *Replace as needed pump every three (3) months .Air Filter *Replace as needed Battery terminals Service (part of PM) Transmission fluid and fuel filter *Replace at 30,000 mile intervals Check Engine Cooling System, Hoses And *Replace as needed Clamps Check Exhaust System Advise accordingly City of Sunny Isles Beach I Invitation to Bid No. 22-08-01 'ry of sw P" Check Air Condition System, Freon Level I Advise accordingly 3.2 TECHNICAL REQUIREMENTS Replacement Parts — Replacement parts should be New Original Equipment (OE) unless noted otherwise or agreed upon for a specific repair or authorized by the Fleet Manager or designee. Where an Original Equipment has multiple lines, the premium line should be used (Example: Motorcraft use Super Duty, AC Delco use OE Service). Exceptions: 1. Motor Oil must be of premium grade and meet Ford Motor and/or Manufacturer's specifications for 5W-20 or 5W-30 Synthetic Blend for gasoline engines and 15W 40 Super Duty for diesel engines. Going forward, manufacturers may switch to a full synthetic. Provision for price adjustments will be noted below. 2. Brakes on Ford Motor Company vehicles should be Motorcraft Super Duty when available or Motorcraft. For marked patrol units use Ford Original Equipment pads, not Motorcraft. Brakes on non -Ford vehicles shall meet manufacturer's specifications. 3. Transmission / Rear Axle Fluid / Refrigerant / Brake Fluid — Must be of high quality and meet OE manufacturer's specifications. 4. Wiper Blades — High quality refill .(Avco or Trico is acceptable), for GM AC Delco Advantage line is preferred, or exit fit from NAPA. 5. Misc. supplies — hose clamps, wire connectors, etc. must be of high quality. Shop Equipment — The facility shall have sufficient high quality tools and equipment to service late model vehicles (brake lathe, tire changer, tire balancer, alignment, tire pressure monitor tools, and OBDII diagnostic equipment). Repairs - Before providing repair work, cost estimates shall be provided to Fleet Management detailing parts and labor required for the repair. No additional repairs will be allowed unless first authorized by Fleet Management. • If a cost estimate for repair appears unreasonable in view of prior cost experience and other prevailing estimates, the City reserves the right to obtain services from another source. • In no case shall the charge for labor exceed the bid price per hour times the numbers of hours quoted at such time repairs were performed. City of Sunny Isles Beach I Invitation to Bid No. 22-08-01 3.3 HOURS OF OPERATION Contractor shall at a minimum, provide for the operation of the facility five (5) days per week, from 7:30 a.m. to 6:00 p.m. Monday through Friday, 7:30 a.m to 4:00p.m Friday. Contractor shall operate the facility a minimum of 56 hours per week except for a holiday as authorized by the City (New Year's Day, Thanksgiving, Christmas). The City shall be notified in advance of any changes in hours of service (other than those dictated by emergency). Successful contractor shall have access to check and respond to emails, at least 3 times a day, morning, afternoon and late PM. 3.4 PROTECTION 3.4.1 The Contractor shall be solely responsible for City vehicles and equipment while in their possession for maintenance and/or repairs. 3.4.2 Vehicles left at Contractor's facility during non -business hours to complete service must be stored in a secure area. 3.4.3 The Contractor must take all necessary precautions for the safety of employees in the performance of the Work on, about or adjacent to the premises, and must comply with all applicable provisions of Federal, State, and local laws, including, but not limited to the requirements of the Occupational Safety and Health Act of 1970 (OSHA), and amendments thereto, to prevent accidents or injury to persons on, about or adjacent to the premises where the Work is being performed. 3.5 ESTIMATES Bidder shall provide written "not to exceed" estimates on any repair. The estimate will include the estimated number of hours, hourly rate, estimated material cost and completion date. It will be the Bidder's responsibility to ensure they have all the equipment and materials to provide accurate estimates. No work shall be performed by the Contractor before authorization is provided by the City's Fleet Manager or designee via a Purchase Order. 3.6 HOURLY RATE The hourly rates submitted with your bid response shall include full compensation for labor, equipment use, and any other cost to the Bidder. City of Sunny Isles Beach I Invitation to Bid No. 22-08-01 `,),or SUT4 W r 4 A•ar 3.7 PARTS SUPPLY The Proposer shall furnish all parts and supplies necessary to maintain and repair vehicles and equipment at the fleet facility. Parts installed by the Proposer shall meet OEM specifications, and shall be warranted accordingly. Parts installed on vehicles and equipment shall be identified by part number and cost on the work order for the appropriate assignment. The Proposer shall have available to the City an audit report showing part costs and a pricing comparison of at least three local suppliers. 3.8 INVENTORY The Proposer shall maintain an adequate parts inventory as part of the Proposer's target costs. A management informationsystem shall be used to monitor the parts inventory and track parts usage on the City's fleet. At a minimum, the electronic system shall be capable of generating a complete inventory by part number and part cost, and a usage rate history for each part normally stocked. Respondents shall describe their program for inventory control, ability to provide volume purchasing programs, and plans to utilize local vendors and suppliers, as appropriate, in their Proposals to the City. 3.9 PERFORMANCE STANDARDS The Contractor needs to be fully aware of the fact that City departments that rely on vehicles to perform their functions operate in a highly competitive environment and time for maintenance and repair work is of the essence. With this in mind, the Contractor will meet the performance standards noted below during the term of this agreement. The Contractor will be expected to maintain these performance standards at all times. Labor disputes, strikes, and other events, except those beyond the Contactors' control will not relieve the Contractor of meeting these standards. 3.10 VEHICLE TURNAROUND TIME STANDARDS The following percentages of all maintenance and repair work must be completed within 24 hours of the vehicles delivery to the garage or within 24 hours of notification of maintenance requirements (excluding weekends and non -working holidays): General Fleet Vehicles 85% of the time One -Ton or Smaller Vehicles 80% of the time Larger than One -Ton Vehicles 75% of the time City of Sunny Isles Beach I Invitation to Bid No. 22-08-01 (Includes Construction Equipment & other specialty equipment) The Contractor is responsible for notifying the representative of user departments by telephone, email or in person when any vehicle will be out -of -service for maintenance or repair for more than 24 hours. 3.11 RE -WORK The Proposer shall track and identify multiple repairs for the same deficiency on the same vehicle (re -work) and shall not include in the statement costs for re -work occurring after the original repair. Such re -work labor costs will be calculated and.reimbursed to the City. All rework must be performed within 24 hours after City notification of corrective action. 3.12 REPORTING Upon prior notice to the Contract Project Manager, the Proposer shall provide the City's authorized representative(s) access at all reasonable times to all electronic and hard data, Fleet Management Information System, books, records, correspondence, instructions, plans, drawings, receipts, vouchers, and memoranda of every description related to the Proposer's fleet management and maintenance services for the City, and shall provide to the authorized representative(s) cost verification for work. 3.13 POST AWARD SITE -INSPECTION The City may require the on-site pre -service inspection be performed in the presence of or by City's project manager or designee prior to. September 25th of each calendar year. The inspection will include all mechanical, hardware, software, labor, and quality of vehicle fleet and associated technology to be used for this service. 3.14 TIRES, TUBES AND SERVICES The City purchases Goodyear tires using the NASPO contract RFP1118005083 pricing. The repairing facility shall either be able to provide tires accordingly or agree to stock and inventory City supplied tires at no additional charges. All tires must be logged in and out electronically. The City will pay for the mounting, balance, tire valves, and disposal of old tires upon usage at State of Florida rate. The City will not be responsible for any other fees or charges. END OF SECTON City of Sunny Isles Beach I Invitation to Bid No. 22-08-01 SECTION 4 BID FORMAT 4.0 FORMAT OR 5130 Pr_ Bidders must submit (1) original and four (4) copies of the bid. The original Bid must contain an original signature. Be sure that the individual signing the Proposal is authorized to commit the Proposer's organization to the Proposal as submitted. Each page of the Proposal should state the name of the Proposer, the Bid number, and the page number. The City reserves the right to request additional data or material to support Proposals. All material submitted in response to the Bid will become the property of the City. LABEL EACH SECTION AS NUMBERED The bid must be in the following format. Failure to submit all documentation in response to items #1 through #7 of this section may result in the proposal being deemed non-responsive and may result in the proposer's bid not being considered, in the City's sole discretion. 1. COMPANY INFORMATION: • In response to this.Proposal, all Proposers must provide the following: • Name of Agency/Company (including any "Doing Business As" names) • Company Locations. • Internet Web Site Address (if any). • Details of Entity Business Structure (Corporation, Partnership, LLC). • Date Founded. • Home office address, telephone number, and local address -and phone number. • List of any outstanding litigation that would threaten the viability of the firm or the performance of this contract. • Proof of insurance. • Indication of how long it would take to implement service after authorized to begin. • Hours of operation • The Contractor shall provide an example of a written checklist for that reflects, oil changes, fluids, brakes, tires, belts and hoses, filters, wiper blades, and batteries. 2. MINIMUM QUALIFICATION REQUIREMENTS: a) The Bidder must employ, at minimum, one mechanic who is ASE Certified Master Mechanic in medium / light duty truck repair and automobiles. Bidder must provide a copy of the applicable license(s) with Bidder's response. City of Sunny Isles Beach I Invitation to Bid No. 22-08-01 Q�6'a.Inj Mechanic(s) shall have the following ASE certifications: • Al Engine Repair • A2 Automatic Transmission/Transaxle • A3 Manual Drive Train & Axles • A4 Suspension & Steering • AS Brakes • A6 Electrical/Electronic Systems • A7 Heating and Air Conditioning • A8 Engine Performance b) Bidder must have a fully equipped and well-established shop as required in this solicitation, which may be verified by on-site inspection, preferably within ten (10) mile radius of the City of Sunny Isles Beach. c) The'Bidder must have been in the business of vehicle maintenance and repairs for a minimum of five (5) years. d) Bidder must provide security in the form of a fenced lot, or inside of a secure building, for no less than four (4) standard sized vehicles simultaneously. e) Bidder shall provide references for no less than (2) two public or private/commercial sector references in which Bidder serves as their primary repair/maintenance shop. f) Bidder shall submit drug test policy for employees. Bidder shall perform drug test screening on all employees and provide pass/fail results to the City Manager or designee, upon request. QUALIFICATIONS: • Include licenses and certificates such as the ASE Certified Master Mechanic. • A schedule of proposed services. The schedule should include the Proposer's understanding of the issues and tasks of the project at. hand. 4. STAFFING: Relevant experience and qualifications of key personnel, including key personnel of subcontractors, that will be assigned to this project as well as experience and qualifications. The City of Sunny Isles Beach (Invitation to Bid No. 22-08-01 OF VO size and experience of the company staff pool from which staff assigned to the contract can be drawn. The composition of the staff team should include: The names of the employees in the area responsible for the contract; Their function in the company; and The name of the person who will be responsible for the coordination of Work. 5. APPROACH / METHODOLOGY: Proposer's approach methodology to providing the services requested in this solicitation • Suitability of the methodologies and approaches used in achieving tasks • Overall organization to completing the project • Ability to meet desired timelines and deadlines 6. COST PROPOSAL: See Bid Price sheet on page 30 below for your firm to complete. 7. EXCEPTIONS: Firm must list any exceptions taken to the terms and condition in this ITB. City of Sunny Isles Beach I Invitation to Bid No. 22-08-01 pz.4 SECTION 5 BIDDER'S QUESTIONNAIRE Proposers and their subcontractor must have prior successful experience performing maintenance and repair services on automobiles, trucks and other vehicles, must be licensed to conduct business in the State of Florida, and must possess all permits, licenses, certifications, approvals, equipment, materials, and staff necessary to perform and/or carry out the requirements of the contract. Please supply the information requested below. Attach additional sheets, if necessary, to provide required information. Company Name: The Goodyear Tire & Rubber Co Address: 12850 West Dixie Hwy North Miami ,FL, Primary Contact: Allan E Alcerro Email: Gsr2556@-goodyear.com Phone Number. (305)891-4648 1. Number of years company has been in the business of vehicle maintenance and repairs services: 124 Years 2. Number of repair employees: 7 3. Hours of operation: Elam-6pm Monday -Saturday 4. Is your company registered with the Florida Department of Agriculture and Consumer Services (FDACS) perthe Florida Motor Vehicle Repair Act? S. Have you included copies of ASE Certified Master Mechanic certificates for your technicians? 6. Proximity to City of Sunny Isles Beach City Hall 6 miles 7. Name of Shop Manager(s) Allan E Alcerro 8. Has your shop ever been a subject of Better Business Bureau action? Yes No 9. How many bays are available for vehicles? 8 10. The contractor shall attach a copy of their drug and alcohol testing policy. 11. List subcontractors None 12. Electronic invoicing capabilitiefY—esl No 13. Does your shop conduct background checks prior to employment: B No City of Sunny Isles Beach I Invitation to Bid No. 22-08-01 Vy Oi s ita Ns,- ;� l�. I: F 14. Number of ASE Certified employees 3 15. Is your contract price for a specific location or multiple locations (if you are a corporation): yes 16. LIST OF REFERENCES Bidder shall provide. references for no less than (2) two public or private/commercial sector references in which Contractor serves as their primary repair/maintenance shop. A. Client: EI Portal Police Department Contact Name/Title: Alejandro Mendez / Chief Phone Number/ Email Address: policechief@villageofelportal.org/305-335-2356 B. Client: Florida Department of correction Contact Name/Title: Keondra Austin /Fleet Coordinator Phone Number/ Email Address:keondra.austin@fdc.myflorida.com / 305-377-7040 C. Client: Florida Fish And' Wild Life Conservation Comission Contact Name/Title: Manuel Pomares / Fleet Coordinator Phone Number/ Email Address: Manuel.pomares@myfwc.com City of Sunny Isles Beach I Invitation to Bid No. 22-08-01. • } t(�,.s"�w-. is •. Section 6 BID PRICE SHEET -UNIT PRICE: Unit price should be numeric. Unit price left blank will be deemed "no bid" and a price of $0 will be deemed "included at no charge:" GROUP:1i1Y CARS ANDTRUCKS1U11 0T0;1%:TON�t Mp1 1 {3 NAZI,{yy i. pp Preventive Maintenance per Section 3.1 A Indicate the actual Posted Shop Labor Rate $ 145.00 B Percentage Discount from the Posted Shop Labor Rate 15% 'C Discounted HourlyPShop Labor 1. AND `Percentage Discount off the 0 E`M / MSRP List for parts ; ` 10% { E + % s ut. d ,�. FLAT RATE SERVICES No. Description Extended Cost D. Alignment of Front Axle Only (complete) $ 79.99 E. Alignment of Front and Single Rear Axle (complete) $ 79.99 F. Oil Change $ 25.99 (Up to 5 quarts of Oil and Oil Filter F.1. Synthetic Oil Change $ 49.99 Synthetic9iend (Up to 5 quarts of Oil and Oil Filter) 59.99 Full Synthetic G ,. ; , Pre`ventative_Mpint eilgnee per Sect�o:n 3"1 above, , _ ' „ $ t�r ;,n` H.' Minimum Diagnostic charge $ 145.00 City of Sunny Isles Beach I Invitation to Bid No. 22-08-01 of SI)VI Pr, .dR0UP:W2Z-1hUCKS OVE Preventive Maintenance per Section 3.1 A Indicate the actual Posted Shop Labor Rate B Percentage Discount from the Posted Shop Labor Rate % V AND Pdrcentagd,�.D-- Isicoiunt-6ff thb M-I'S"AWLIA;f df,"p4 FLAT RATE SERVICES No. Description Extended Cost D Alignment of Front Axle Only (complete) E Alignment of Front and Single Rear Axle (complete) F Oil Change (Up to 5 quarts of Oil and Oil Filter $ FA Synthetic Oil Change (Up to 5 quarts of Oil and Oil Filter n P t I' n 6,06r Sed,8 abov reyen at ve,Malht6 H. Minimum Diagnostic Charge City of Sunny Isles Beach I Invitation to Bid No. 22-08-011 DELIVER. TO: INVITATION TO BID City of Sunny Isles Beach SECTION 7 OPENING:11:00 A.M. City Clerk BID SUBMITTAL FORMS 9/1/2022 18070 Collins Avenue Sunny Isles Beach, FL 33160 PLEASE QUOTE PRICES F.O.B. DESTINATION, LESS TAXES, DELIVERED IN CITY OF SUNNY ISLES BEACH, FLORIDA NOTE: City of Sunny Isles Beach is exempt from all taxes (Federal, State, and Local). Bid price should be less all taxes. Tax Exemption Certificate furnished upon request. Issued by: Purchasing Agent Date Issued: This Bid Submittal Consists of 08/15/2022 Pages 28 through 37 ' Sealed bids are subject to the Terms and Conditions of this Invitation to Bid ,and the accompanying Bid Submittal. Such other contract provisions, specifications, drawings or other data as are attached or incorporated by reference in the Bid Submittal, will be received at the office of the City Clerk at the address shown above until the above stated time and date, and at that time, publicly opened for furnishing the supplies or services described in the accompanying Bid Submittal Requirement. ITB 22-08-01 Fleet Maintenance & Repair Services A Bid Deposit in the amount of 0% of the total amount of the bid shall accompany all bids A Performance Bond in the amount of 0% of the total amount of the bid will be required upon execution of the contract by the successful bidder and City of Sunny Isles Beach Procurement Agent: Firm Name: Genesis Cuevas The. Goodyear Tire & Rubber Company Commodity Codelsl: RETURN ONE ORIGINAL AND FOUR COPIES OF BID SUBMITTAL PAGES AND AFFIDAVITS FAILURE TO SIGN PAGE 28 OF SECTION 5 BID SUBMITTAL WILL RENDER YOUR BID NON-RESPONSIVE City of Sunny Isles Beach I Invitation to Bid No. 22-08-01 4?�V of sota Nl - Ok '441 BID SUBMITTAL FORM Bid Title: Fleet Maintenance & Repair Services The undersigned Proposers propose and agree, if this Bid is accepted, to enter into an agreement with The City of Sunny Isles Beach in the form included in the Contract Documents to perform and furnish all Work as specified or indicated in the Contract Documents for the Contract Price and within the Contract Time indicated in this Bid and in accordance with the other terms and conditions of the Contract Documents. The Proposers accept all of the terms and conditions of the Advertisement or Invitation to Bid and Instructions to Proposers, including without 'limitation those dealing with the disposition of Bid Security. This Bid will remain subject to. acceptance for 90 days after the day of Bid opening. The Proposers agree to sign and submit the Agreement with the Bonds and other documents required by the Bidding Requirements within ten days after the date of the City's Notice of Award. In submitting this Bid, the Proposers represent, as more fully set forth in the Agreement, that: ■ The Proposers have familiarized themselves with the nature and extent of the Contract Documents, Work, site, locality, and all local conditions and'Law and Regulations that in any manner may affect cost, progress, performance, or furnishing of the Work. ■ The Proposers have given the City written notice of all conflicts, errors, discrepancies that it has discovered in the Contract Documents and the written resolution thereof by City is acceptable to the Proposers. ■ This Bid is genuine and not made in the interest of or on behalf of any undisclosed person, firm or corporation and is not submitted in conformity with any agreement or rules of any group, association, organization, or corporation; the Proposers have not directly or indirectly induced or solicited any other Proposers to submit a false or sham Bid; the Proposers have not solicited or induced any person, firm or .corporation to refrain from Bidding; and the Proposers have not sought by collusion to obtain for itself any advantage over any other Proposers or over the City. The Proposers understand and agree that the Bid is for unit prices to furnish and install individual Work Items for maintenance and/or repair work, complete in place. Estimates are provided for the purposes of Bid Evaluation and to establish unit prices for individual Work Items for maintenance and/or repair work to be contracted by the City under individual Purchase Orders, based, on the unit prices established under this Bid. The City and the successful Proposers will establish completion times for each individual Work Item and the successful Proposers agree that the work will be completed within the time frames agreed upon and stipulated in the individual Purchase Orders and/or Notice to Proceed. City of Sunny Isles Beach I Invitation to Bid No. 22-08-01 Firm Name: The Goodyear Tire & Rubber Company Street Address: 12850 West Dixie Hwy North Miami, FL, 33161 Mailing Address (if different): Telephone No. (305)891-4648 Fax No.. Email Address: gsr2556@goodyear.com FEIN No. 3 4 -0 2 5 3 2 4 0 *"By signing this document the bidder agrees to all Terms Signature: (Signature Print Name: Allan E Alberro Store Manager THE EXECUTION OF THIS FORM CONSTITUTES THE UNEQUIVOCAL OFFER OF PROPOSER TO BE BOUND BY THE TERMS OF ITS PROPOSAL. FAILURE TO SIGN THIS SOLICITATION WHERE INDICATED ABOVE BY AN AUTHORIZED REPRESENTATIVE SHALL RENDER THE PROPOSAL NON-RESPONSIVE. THE CITY MAY, HOWEVER, IN ITS SOLE DISCRETION, ACCEPT ANY PROPOSAL THAT INCLUDES AN EXECUTED DOCUMENT WHICH UNEQUIVOCALLY BINDS THE PROPOSER TO THE TERMS OF ITS OFFER. City of Sunny Isles Beach I Invitation to Bid No. 22-08-01 ACKNOWLEDGEMENT OF ADDENDA INSTRUCTIONS: COMPLETE PART I OR PART II, WHICHEVER APPLIES PART 1: LIST BELOW ARE THE DATES OF ISSUE FOR EACH ADDENDUM RECEIVED IN CONNECTION WITH THIS BID PART II: Addendum #1, Dated Addendum #2, Dated Addendum #3, Dated Addendum #4, Dated Addendum #S, Dated Addendum #6, Dated Addendum #7, Dated Addendum #8, Dated ❑ NO ADDENDUM WAS RECEIVED IN CONNECTION WITH THIS BID FIRM NAME: L 600 D%le / / ZC P AY,9,01,10- Copg ejy AUTHORIZED SIGNATDATE: d4b.1 TITLE OF OFFICER: Sjo" /"'�/�/�ASh� City of Sunny Isles Beach I Invitation to Bid No. 22-08-01 of. svt4 P� . Lti�F 4f iruq ¢?. For firms choosing In to bid/propose on this opportunity, the City appreciates your response using this form. Please return via email to PurchasingCa)_sibfl.net. Why did your firm choose not to respond to this opportunity? Circle all that apply from below list: a. We do not offer these services or equivalent. b. Insufficient time to respond to the solicitation. c. Our project schedule would not permit us to perform. d. Unable to meet requirements. Other: City of Sunny Isles Beach I Invitation to Bid No. 22-08-01 ',,),of vV4 N,"- AFFIDAVITS Sv NY: :. ri r2 > 'OF F L. S;U :. ri r2 City of Sunny Isles Beach I Invitation to Bid No. 22-08-01 STATE OF FLORIDA COUNTY OF 1 The undersigned being first duty sworn as provided by law, deposes; and says: This Affidavit is made with the knowledge and intent that it is to be filed with the City of Sunny Isles Beach City Commission and that it will be relied upon by said County, in any consideration which may give to and any action it may take with respect to this Bid. The undersigned is authorized to make this Affidavit on behalf of, The Goodyear Tire & Rubber Company (Name of Corporation, Partnership, Individual, etc.) a TVe Manuhctureer&seMce center , formed under the laws of Ohio (Type of Business) (State) of which he is (Sole Owner, Partner; President, etc.) Neither the undersigned nor any person, firm, or corporation named in above Paragraph 10.2, nor anyone else to the knowledge of the undersigned, have themselves solicited or employed anyone else to solicit favorable action for this Bid by the City, also that no head of any department or employee therein, or any officer of the City of Sunny Isles Beach, Florida is directly interested therein. This Bid is genuine and not collusive or a sham; the person, firm or corporation named, above in Paragraph 10.2 has not colluded, conspired, connived or agreed directly or indirectly with any proposers or person; firm or corporation, to put in a sham Bid, or that such person, firm or corporation, shall refrain from Bidding, and has not in any manner, directly or indirectly, sought by agreement or collusion, or communication or conference with any person, firm or corporation, to fix the prices of said Bid or Bids of any other proposers; and all statements contained in the Bid or Bids described above true; and further, neither the undersigned, nor the person, firm or corporation named above in Paragraph 1.0.2, has directly or indirectly submitted said Bid or the contents thereof, or divulged information or data relative thereto, to any association or to any member or agent thereof. d1i'v 5, J60'e'v AFFIANT'S NAM 1-latc AN*964e- AFFIANTS TITLE TAKEN, SWORN AND SUBSCRIBED TO' BEFORE ME this?t#day of Aij &j20-1(�P Personally Known or Produced Identification (. Type of identification A , ' ;U� .044. lr •fT ��6 ,(/' 5— 6),) i3O (Affix seal here) NOTARY PUBLIC (name printed. or typed) app MANOUCHEKA LAFORTUNE FELIX fl-i"Notary Public o State of Florida Vils,11; Comm# HH176908 Expires 9/20/2025 DECEMBER 28, 2010 , 4 SVNNY.�lS�F� O k 9 'dwY�, NON—COLLUSION AFFIDAVIT U City of Sunny Isles Beach . 18070 Collins Avenue �� . '.°� • a�o.R`° s" Sunny Isles Beach, FL 33160 Telephone: (305) 947-0606 Fax (305) 949-3113 STATE OF FLORIDA COUNTY OF 1 The undersigned being first duty sworn as provided by law, deposes; and says: This Affidavit is made with the knowledge and intent that it is to be filed with the City of Sunny Isles Beach City Commission and that it will be relied upon by said County, in any consideration which may give to and any action it may take with respect to this Bid. The undersigned is authorized to make this Affidavit on behalf of, The Goodyear Tire & Rubber Company (Name of Corporation, Partnership, Individual, etc.) a TVe Manuhctureer&seMce center , formed under the laws of Ohio (Type of Business) (State) of which he is (Sole Owner, Partner; President, etc.) Neither the undersigned nor any person, firm, or corporation named in above Paragraph 10.2, nor anyone else to the knowledge of the undersigned, have themselves solicited or employed anyone else to solicit favorable action for this Bid by the City, also that no head of any department or employee therein, or any officer of the City of Sunny Isles Beach, Florida is directly interested therein. This Bid is genuine and not collusive or a sham; the person, firm or corporation named, above in Paragraph 10.2 has not colluded, conspired, connived or agreed directly or indirectly with any proposers or person; firm or corporation, to put in a sham Bid, or that such person, firm or corporation, shall refrain from Bidding, and has not in any manner, directly or indirectly, sought by agreement or collusion, or communication or conference with any person, firm or corporation, to fix the prices of said Bid or Bids of any other proposers; and all statements contained in the Bid or Bids described above true; and further, neither the undersigned, nor the person, firm or corporation named above in Paragraph 1.0.2, has directly or indirectly submitted said Bid or the contents thereof, or divulged information or data relative thereto, to any association or to any member or agent thereof. d1i'v 5, J60'e'v AFFIANT'S NAM 1-latc AN*964e- AFFIANTS TITLE TAKEN, SWORN AND SUBSCRIBED TO' BEFORE ME this?t#day of Aij &j20-1(�P Personally Known or Produced Identification (. Type of identification A , ' ;U� .044. lr •fT ��6 ,(/' 5— 6),) i3O (Affix seal here) NOTARY PUBLIC (name printed. or typed) app MANOUCHEKA LAFORTUNE FELIX fl-i"Notary Public o State of Florida Vils,11; Comm# HH176908 Expires 9/20/2025 DECEMBER 28, 2010 DISPUTE DISCLOSURE FORM Answer the following questions by placing a "X" after "Yes" or "No". If you answer "Yes", please explain in the space provided, or on a separate sheet attached to this form. 19.1. Has your firm or any of its officers, received a reprimand of any nature or been suspended by the Department of Professional Regulations or any other regulatory agency or professional associations within the last five (5) years? YES NO x 19.2. Has your firm, or any member of your firm, been declared in default, terminated or removed from a contract or job related to the services your firm provides in the regular course of business within the last five (5) years? YES NO X 19.3. Has your firm had against it or filed any requests for equitable adjustment, contract claims, Bid protests, or litigation in the past five (5) years that is related to the services your firm provides in the regular course of business? YES NO X If yes, state the nature of the request for equitable adjustment, contract claim, litigation, or protest, and state a brief description of the case, the outcome or status of the suit and the monetary amounts of extended contract time involved. I hereby certify that all statements made are true and agree and understand that any misstatement or misrepresentation of falsification of facts shall be cause for forfeiture of rights for further consideration of this Bid for the City of Sunny Isles Beach. The Goodyear Tire & Rubber Company store #2556 Firm Auth nature DECEMBER28,2010 ate rant or Type Name and DISPUTE DISCLOSURE h City of Sunny Isles Beach 9i.c'?_�>p�,o,�po 18070 Collins Avenue �`•r Sunny Isles Beach, FL 33160 Tr.or iuN �`� Telephone: (305) 947-0606 Fax: (305) 949-3113 DISPUTE DISCLOSURE FORM Answer the following questions by placing a "X" after "Yes" or "No". If you answer "Yes", please explain in the space provided, or on a separate sheet attached to this form. 19.1. Has your firm or any of its officers, received a reprimand of any nature or been suspended by the Department of Professional Regulations or any other regulatory agency or professional associations within the last five (5) years? YES NO x 19.2. Has your firm, or any member of your firm, been declared in default, terminated or removed from a contract or job related to the services your firm provides in the regular course of business within the last five (5) years? YES NO X 19.3. Has your firm had against it or filed any requests for equitable adjustment, contract claims, Bid protests, or litigation in the past five (5) years that is related to the services your firm provides in the regular course of business? YES NO X If yes, state the nature of the request for equitable adjustment, contract claim, litigation, or protest, and state a brief description of the case, the outcome or status of the suit and the monetary amounts of extended contract time involved. I hereby certify that all statements made are true and agree and understand that any misstatement or misrepresentation of falsification of facts shall be cause for forfeiture of rights for further consideration of this Bid for the City of Sunny Isles Beach. The Goodyear Tire & Rubber Company store #2556 Firm Auth nature DECEMBER28,2010 ate rant or Type Name and A. F' u' x F`oQ�Q t° c�rr.0, sUN'po STATE OF FLO DA ) COUNTY OF cha ANTI -KICKBACK City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles. Beach, FL 33160 Telephone: (305) 947-0606 Fax: (305) 949-3113 ANTI -KICKBACK AFFIDAVIT I, the undersigned, hereby duly sworn and deposed say that no portion of this sum herein Bid will be paid to any employees of the City of Sunny Isles Beach or its elected officials as a commission, kickback, reward or gift, directly or indirectly by me or any member of my firm or by an officer of the corporation. By: Allan E Alcerro Title: Store Manager The foregoing instrument waacknowledged before me this b� day of 20na, by W ��;FwLegi-d Maxi' [name of pers ], as Allan E Alcerro [type of authority], for The Goodyear Tire & Rubber Company store #2556 [name of party on behalf of whom instrument was executed]. AFFIX NOTARY STAMP HERE: tM WNOUCHMA L*Mm uNH F&K Notary Public aTO State of Florida Comm# HH176908 � Explres 9/20/2025 �Lm &ko, N tary Public — State o Florida Lar k� Print or Type Commissioned Name Personally Known — OR roduced I e�ltification!/ Type of Identification Produced � ���nQmfe)— -' ' 7 �J L9v)j— D DECEMBER28, 2010 CONTRACTOR ANTI -BOYCOTT CERTIFICATION [PURSUANT TO FLORIDA STATUTE § 215.47251 L Allan E Alcerro on behalf of The Goodyear Tire & Rubber Company store #2556 Print Name Company Name certifies that The Goodyear Tire & Rubber Company does not: Company Name 1. Participate in a boycott of Israel; and 2. Is not on the Scrutinized Companies -thit Boycott rirael list' and 3. Is not'oft the Scrutinized Companies with Activities in Sudan -Usi;-.and 4. Is not on the Scrutinized Companies with Activities in the Iran Petroleum- Eiiergy'Secior Li§t,, -and, 5. Has not engaged in business operations in Cuba or Syria.. vl� SignatuK Store Manager Title / 3L Date �10L'W Florida Statute 448.095 directs all public employers, including municipal governments, to verify the employment eligibility of all new public employees through the U.S. Department of Homeland Security's E Verify System, and further, provides that a public employer may not enter into a contract unless each party to the contract registers with and uses the E -Verify system. Florida Statute 448.095 further provides that if a contractor enters into a contract with a subcontractor, the subcontractor must provide the contractor with an affidavit stating that the subcontractor does not employ, contract with, or subcontract with. an unauthorized alien. In accordance with Florida Statute 448.095, all contractors doing business with the City of Sunny Isles Beach are required to verify employee eligibility using the E -Verify system for all existing and new employees hired by the contractor during the contract term. Further, the contractor must also require and maintain the statutorily required affidavit of its subcontractors. It is the responsibility of the awarded vendor to ensure compliance with E -Verify requirements (as, applicable). To enroll in E -Verify, employers should visit the E -Verify website (https://www.e-verify.gov/emPlovers/enrolling-iri-e-verify) and follow the instructions. The contractor must, as usual, retain the 1-9 Forms for inspection. By affixing your signature below you hereby affirm that you will comply with E Verify requirements. ABG_ 3y- 0IPs 31A 4/0 Federal Employer Identification Number (FEIN) 08'3p Dat s&OCO A�qti"yl- Title Sworn to and subscribed before me on this this t1_1V day of a✓.t 2022. By hj OA RQQ, ) 'nna Q ❑ Is personally known to me✓ ^�r� !�J Has produced identification (type of identification produced: Lkl 11 Al. Y `� Signature of Notary Public "M=HEKA LAFoRTUNE FELLK _ Notary Public State of Florida Commit HH176908 Print or Stamp of Notary Public Expiration Dae Expires 9/2o/2025 CONFLICT OF INTEREST City of Sunny Isles Beach �, �D n �,;;• .�- ,�, 18070 Collins Avenue 4f C,p-0 fL0A�O0ti� Sunny Isles Beach, FL 33160 o. sua+'" Telephone: (305) 947-0606 Fax: (305) 949-3113 CONFLICT OF INTEREST STATEMENT The award of any contract hereunder is subject to the provisions of Chapter 112, Florida State Statutes. Proposers must disclose with their Bids, the name of,any officer, director, partner, associate or agent who is also an officer or employee of the City of Sunny Isles Beach or its, agencies. STATE OF FLORIDA COUNTY OF Dade 'BEFORE ME, the undersigned authority, personally appeared Allan E Alcerro who was duly sworn, deposes, and states: 18.1. 1 am the The Goodyear Tue 8 Rubber Company store 92556 200Irmwadon Way Akron, OH 44316 Store Manager a local office. In 12850 West DWe Hwy North Mlamt,Fl., 33161 and principal of office in 18.2. The above named entity is submitting .a Bid for the City of Sunny Isles Beach, Bid No. 22-08-01 described as: Golden Shores Street Lighting. The Affiant has made diligent inquiry and provides the infdrmation contained in this Affidavit based upon his own knowledge. 18.3 The Affiant states that only one submittal for the above Bid is being submitted and. that the above named entity has no financial interest in other entities submitting Bids for the same project. - 18.4 Neither the Affiant nor the above named entity has directly or indirectly entered into any agreement, participated in any collusion, or otherwise. taken any action in restraints of free competitive pricing in connection with the entity's submittal for the above Bid. This statement restricts the discussion of pricing data until the completion of negotiations if necessary and execution of the Contract for this project. 18.5 Neither the entity nor its affiliates, nor any one associated with them, is presently suspended or otherwise ineligible from participation. in contract letting by any local, State, or Federal Agency. 18.6 Neither the entity, nor its affiliates, nor any one associated with them have any potential conflict of interest due toany other clients, contracts, or property interests for this project. 18.71 certify that no member of the entity's ownership or management is presently applying for any employee position or actively seeking an elected position with the City of Sunny Isles Beach. 18.81 certify that no member of the entity's ownership or management, or staff has a vested interest in any aspect of the City of Sunny Isles Beach. 18.9 In the event that a conflict of interest is identified in the provision of services, I, on behalf of the above named entity, will immediately.notify the City o Sunny Isles Beach. Dated this .<�n / day of. � 12022. Allan E Alcerro AFFIANT P int or Type Name and Title Sworn to and subscribed before me this day of 2022. O Personally Known OR Produced Identification ; Type of Idepitification a NOTARY PUBLIC STATE OF FLORIDA DECEM9ER28,2010 tAR "IOUCHW I.AFOWUNE FELIX Notary public c State of Florida SINCE SI xpir s 0/20258 EQUAL OPPORTUNITY/AFFIRMATIVE ACTION STATEMENT. The contractors and all subcontractors hereby agree to a commitment to the principles and practices of equal opportunity in employment and to comply with the letter and spirit of federal, state, and local laws and regulations prohibiting discrimination based on race, color, religion, national region, sex, age, handicap, marital status, and political affiliation or belief. Signed: Title: 1>xW Firm: The Goodyear Tire & Rubber Company Address: 12850 West Dixie Hwy North Miami ,FL, 33161 -•i-;' DECEMBER28,.2010 ,}',(;•A1 %PR / i+ EQUAL OPPORTUNITY AFFIRMATIVE ACTION 1� D:•�oa`P:o�°~ City of Sunny Isles Beach irrp� su>s ►N 18070 Collins Avenue Sunny Isles Beach, FL 33160 Telephone: (305) 947-0606 Fax: (305) 949-3113 EQUAL OPPORTUNITY/AFFIRMATIVE ACTION STATEMENT. The contractors and all subcontractors hereby agree to a commitment to the principles and practices of equal opportunity in employment and to comply with the letter and spirit of federal, state, and local laws and regulations prohibiting discrimination based on race, color, religion, national region, sex, age, handicap, marital status, and political affiliation or belief. Signed: Title: 1>xW Firm: The Goodyear Tire & Rubber Company Address: 12850 West Dixie Hwy North Miami ,FL, 33161 -•i-;' DECEMBER28,.2010 ,}',(;•A1 %PR e�SONNY !S�`�m •. -�y: PUBLIC ENTITY CRIMES " City of Sunny Isles Beach 18070 Collins Avenue 14!.*.F LOR�Q ybh Sunny Isles Beach, FL 33160 or iuis ANv Telephone: (305) 947-0606 Fax: (305) 949-3113 SWORN STATEMENT PURSUANT TO SECTION 287.133(3)(a) FLORIDA STATUTES; ON -PUBLIC ENTITY CRIMES PUBLIC ENTITY CRIMES Pursuant to the provisions of paragraph (2), (a) of Section 287.133, Florida State Statutes - "A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a Bid on a Contract to provide any goods or services to a public entity, may not submit a Bid on a Contract with a public entity for the construction or repair of a public building or public Work, may not submit Bids on leases of real property to a public entity, may not be awarded to perform Work' as a Contractor, supplier, Sub -Contractor, or Consultant under a Contract with any public entity, and may not transact business with any public entity in excess of the threshold amount Category Two of Sec. 287.017, FS for thirty six months from the date of being placed on the convicted vendor list". THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER OFFICIAL AUTHORIZED TO ADMINISTER OATHS. 11.1. This sworn statement is submitted toCityof Sunnv Isles Beach by6(40 for AZ6&b.`i�� A4CI— 40M ft 1pnni name ur entity sum ng swum statementl whose business address is: ���Sa Zr/,�rT pi�i� �1G'1' /rti,r�i9.�►r 161 and (if applicable) its Federal Employer Identification number (FEIN) is 34-0253240 (If the entity had no FEIN, include the Social Security Number of the individual signing this sworn statement: ) 11.2. 1 understand that a "public entity crime" as defined in Paragraph 287.133(1)(g), Florida Statutes, means a violation of any state or federal law by a person 'with.,respect to and directly related to the transaction of business with any public entity or with an agency or •political subdivision of any other state or with the United States, including, but not limited to, any, Bid or Contract for goods or services to be provided to any public entity or an agency or political subdivision of any other state of the United States and involving antitrust, fraud, theft, bribery, collusion,,- racketeering, conspiracy, or material misrepresentation. 11.3. 1 understand that "convicted" or "conviction" as defined in Para. 287.133(1)(b), Florida Statutes, means a finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any federal or state trail court of record relating to charges brought by indictment or information after July 1, 1989, as a result of a jury verdict, non -jury trial, or entry of a plea of guilty or nolo contendere. 11.4. 1 understand that an "affiliate" as defined in Para. 287.133(1)(a), Florida Statutes,, means: i�i.Ss'i :•tli t%i<.� .. „�1;i�;.!!' i:e uH .h2P ifin7�j, predecessor or successor of a person convicted of a public entity crime; or "'; , .:-; •. b.) Any entity under the control of any natural person who is active In #he' t anagemii 'ht" fi'the entity and who has been convicted of a public entity crime. The terrri`9 affiliate"'in"cludes those officers, directors, executors, partners, shareholders, employees, members, and agents who are active in the management of an affiliate. The ownership by one person of shares constituting a controlling interest in another person, or a pooling of equipment or income among persons when not for fair DECEMBER28,2010 market value under an arm's length, agreement, shall be a prime facie case that one person controls another person. A person who knowingly enters into a joint venture with a person who has been convicted of a public entity crime in Florida during the preceding 36 months shall be considered an affiliate. 11.5. 1 understand that a "person" as defined in Para. 287.133(1)(e), Florida Statutes, means any natural person or entity organized under the laws of any state or of the United States with the legal power to enter into a binding Contract and which Bids or .applies to Bid on Contracts for the provision of goods or services let by a public entity,.or which otherwise transacts or applies to transact business with a public entity. The term "persons" includes those officers, directors, executives, partners, shareholders, employees, members; and agents who are active in management of any entity. 11.6. Based on information and belief, the statement which I have marked below is true in relation to the entity submitting this sworn statement. (Indicate which statement applies.) x Neither the entity submitting this sworn statement, nor any of it's officers, directors, executives, partners, shareholders, employees, members, or agents who are active in. the management of the entity, nor any affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, or an affiliate of the entity has been-charged,-with,and convicted..of a public entity crime. subsequent to July 1, 1989. However, there has been a subsequent proceeding before a Hearing Officer of the State of Florida, Division of Administrative, Hearings.,.a.nd the Final Order -entered by, the Hearing Officer of the State of Florida, Division of Administrative Hearings and the Final Order entered 'by the Hearing Officer determined that it was not in the public interest to place the entity submitting this sworn statement on the convicted. -vendor list. (Attach-'a'a copy of the final order.) I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER FOR THE PUBLIC ENTITY IDENTIFIED IN PARAGRAPH 11.1 (ONE) ABOVE IS FOR THAT PUBLIC ENTITY ONLY AND, THAT THIS FORM IS VALID THROUGH DECEMBER 31 OF THE CALENDAR YEAR IN WHICH IT IS FILED. I ALSO UNDERSTAND THAT I AM REQUIRED TO INFORM THE PUBLIC ENTITY PRIOR TO ENTERING INTO A CONTRACT IN EXCESS OF THE THRESHOLD AMOUNT PROVIDED IN SECTION 287.017, FLORIDA STATUTES, FOR CATEGORY TWO OF ANY, CHANGE IN THE INFORMATION CONTAINED IN THIS FORM. By: (Sig (Printed (Title) f,,, Sworn to nd subscribed before me this30 day of , 20_d&, by r��n�n (AFFIX NOTARY STAMP_J1114114,12) a t HEM LAFORMNE FEMNotary PlAblIC e: r i State of Florida Sign to � OU (I, � &AR-�1u,84-0� Comm# HH176908l L Expires 9/2W2o25 F} Personally Known OR Produced Identificationiic.l I Excel Spreadsheet is a separate link on DemandStar yfi S NNY 1s�4 Q14 Z>��01I*F1 I V 0 S U 14 1", SJP City of Sunny Isles Beach I Invitation to Bid No. 22-08-01 1 Form W-9 Request for Taxpayer Give. Form Identification Number Certification to the (Rev. October 2018) and requester. Do not Department of the Treasurysend Internal Revenue Service 10,w Go to ww.irs.gov/FormW9 for instructions and the latest information. to the IRS. 1 Name (as shown on your Income tax return). Name is required on this line; do not leave this line blank. The Goodyear Tire & Rubber Company 2 Business name/disregarded entity name, if different from above CD 3 Check appropriate box for federal tax classification of the person whose name is entered on line 1. Check only one of the 4 Exemptions (codes apply only to R following seven boxes. certain entities, not individuals; see CL C ❑ Individual/sole proprietor or ❑✓ C Corporation ❑ S Corporation ❑ Partnership ❑ Trust/estate instructions on page 3): a o member LLC Exempt payee code (if any) single j; ❑ Limited liability company. Enter the talc classification (C=C corporatlon,'S=S corporation, P=Partnership) ► `o Note: Check the appropriate box in the line above for the tax classification of the single -member owner. Do riot check Exemption from FATCA reporting rn LLC if the LLC is classified as a single -member LLC that is disregarded from the owner unless the owner of the LLC is D M another LLC that is not disregarded from the owner for U.S. federal tax purposes. Otherwise, a single -member LLC that code if an y) ( is disregarded from the owner should check the appropriate box for the tax classification of its owner. d E] Other (see Instructions) IN,(Applies to accounts maintained outside the U.S.) ' N 5 Address (number, street, and apt. or suite no.) See instructions. Requester's name and address (optional) 200 Innovation Way 6 City, state, and ZIP code Akron, OH 44316-0001 7 List account number(s) here (optionaQ i axpayer wentincation Number (TIN) Enter your TIN in the appropriate box. The TIN provided must match the name given on line 1 to avoid Social security number backup withholding. For individuals, this is generally your social security number (SSN). However, fora _ m — resident alien, sole proprietor, or disregarded entity; see the instructions for Part I, later. For other entities, it is your employer identification number (EIN). if you do not have a number, see How to get a TIN, later. or Note: If the account is in more than one name, see the instructions for line 1. Also see What Name and I Employer identification number Number To Give the Requesterfor guidelines on whose number to enter. ©0M0©®©©0n Under penalties of perjury, I certify that: 1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me); and 2. 1 am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b)1 have not been notified by the Internal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding; and 3. 1 am a U.S. citizen or other U.S, person (defined below); and 4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct. Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and generally, payments other than interest and dividends, you are not required to sign the certification, but you must provide your correct TIN. See the instructions for Part Il, later. Sign ISignature of VW Here U.S. person 0-"1 Date ► 1/1/2022 General Instructions Section references are to the Internal Revenue Code unless otherwise noted. Future developments. For the latest information about developments related to Form W-9 and itsinstructions, such as legislation enacted after they were published, go to www.irs.gov/F6rmW9. Purpose of Form An individual or entity (Form W-9 requester) who is required to file an information return with the IRS must obtain your correct taxpayer identification number (TIN) which may be your social security number (SSN), individual taxpayer identification number (ITIN), adoption taxpayer identification number (ATIN), or employer identification number (EIN), to report on an information return the amount paid to you, or other amount reportable on an information return. Examples of information returns include, but are not limited to, the following. • Form. 1099 -INT (interest earned or paid) • Form 1099 -DIV (dividends, including those from stocks or mutual funds) • Form 1099-MISC (various types of income, prizes, awards, or gross proceeds) • Form 1099-B (stock or mutual fund sales and certain other transactions by brokers) • Form 1099-S (proceeds from real estate transactions) • Form 1099-K (merchant card and third party network transactions) • Form 1098 (home mortgage interest), 1098-E (student loan interest), 1098-T (tuition) • Form 1099-C (canceled debt) • Form 1099-A (acquisition or abandonment of secured property) Use Form W-9 only if you are a U.S. person (including a resident alien), to provide your correct TIN. if you do not return Form W-9 to the requester with a TIN, you might be subject to backup withholding. See What is backup withholding, later. Cat. No. 10231X Form W-9 (Rev. 10-2018) Form W-9 (Rev. 10-2018) Page 2 By signing the filled -out form, you: 1. Certify that the TIN you are giving Is correct (or you are waiting for a number to be issued), 2. Certify that you are not subject to backup withholding, or 3. Claim exemption from backup withholding if you are a U.S. exempt payee. If applicable, you are also certifying that as a U.S. person, your allocable share of any partnership income from a U.S. trade or business Is not subject to the withholding tax on foreign partners' share of effectively connected income, and 4. Certify that FATCA code(s) entered on this form. (if any) indicating that you are exempt from the FATCA reporting, is correct: See What is FATCA reporting, later, for further information. Note: If you are a U.S. person and a requester gives you a form other than Form W1 9 to request your TIN, you must use the requester's form if it issubstantially similar to this Form W-9. Definition of a U.S. person. For federal tax purposes, you are considered a U.S. person if you are: • An individual who is a U.S, citizen or U.S. resident alien; • A partnership, corporation, company, or association created or organized in the United States or under the laws of the United States; • An estate (other than a foreign estate); or • A domestic trust (as defined In Regulations section 301.7701-7). Special, rules for partnerships. Partnerships that conduct a trade or business in the United States are generally required to pay a withholding tax under section 1446 on any foreign partners' share of effectively connected taxable income from such business. Further, in certain cases Where a Form W-9 has not been received', the rules under section 1446 require a partnership to presume that a partner is a foreign person, and pay the section 1446 withholding tax. Therefore, if you are a U.S. person that is a partner in a partnership conducting a trade or business In the United States, provide Form W-9 to the partnership to establish your U.S. status and avoid section 1446 withholding on your. share of partnership income. In the cases below, the following person must give Form W-9 to the partnership for purposes of establishing its U.S. status and avoiding withholding on its allocable share of net income from the partnership conducting a trade or business in the United States. • In the case of a disregarded entity with a U.S. owner, the U.S. owner of the disregarded entity and not the entity;. • In the case of a grantor trust with a U.S.. grantor or other U.S. owner, generally, the U.S, grantor or other U.S. owner of the grantor trust and not the trust; and • In the case of a U.S. trust (other than a grantor trust), the U.S. trust (other than a grantor trust) and not the beneficiaries of the trust. Foreign person. If you are a foreign person or the U.S. branch of a foreign bank that'has elected to be treated as a U.S. person, do not use Form W-9. Instead, use the appropriate Form W-8 or Form 8233 (see Pub. 515, Withholding of Taxon Nonresident Aliens and Foreign Entities). Nonresident alien who becomes a resident alien. Generally, only a nonresident alien individual may use the terms of a tax treaty to reduce or eliminate U.S. tax on certain types of income. However,'most tax treaties contain a provision known as a "saving clause." Exceptions specified in the saving clause may permit an exemption from tax to continue for certain types of income even after the payee has otherwise become a U.S. resident alien for tax purposes. If you are a U.S. resident alien who is relying on an exception contained in the saving clause of a tax treaty to claim an exemption from U.S. tax on certain types of income, you must attach a statement to Form W-9 that specifies the following five items. 1. The treaty country. Generally, this must be the same treaty under which you. claimed exemption from tax as a nonresident alien. 2. The treaty article addressing the income. 3. The article number (or location) in the tax treaty that contains the saving clause and its exceptions. 4. The type and amount of income that qualifies for the exemption from tax. 5. Sufficient facts to justify the exemption from tax under the terms of the treaty article. Example. Article 20 of the U.S.-China income tax treaty allows an exemption from tax for scholarship income received by a Chinese student temporarily present in the United States. Under U.S. law, this student will become a resident alien for tax purposes if his or her stay in the United States exceeds 5 calendar years. However, paragraph 2 of the first Protocol to the U.S.-China treaty (dated April 30, 1984) allows the provisions of Article 20 to continue to apply even after the Chinese student becomes a resident alien of the United States. A Chinese student who qualifies for this exception (under paragraph 2 of the first protocol) and is relying on this exception to claim an exemption from tax on his or her scholarship or fellowship income would attach to Form W-9 a statement that includes the Information described above to support that exemption. If you are a nonresident alien or a foreign entity, give the requester the appropriate completed Form W-8 or Form 8233. Backup Withholding What is backup withholding? Persons making certain payments to you must under certain conditions withhold and pay to the IRS 24% of such payments. This is called "backup withholding." Payments that may be subject to backup withholding include interest, tax-exempt interest, dividends, broker and barter exchange transactions, rents, royalties, nonemployee pay, payments made in settlement of payment card and third party network transactions, and certain payments from fishing boat operators. Real estate transactions are not subject to backup withholding. You will not, be subject to backup withholding on payments you receive if you give the requester your correct TIN, make the proper certifications, and report all your taxable interest and dividends on your tax return. Payments you receive will be subject to backup withholding if: 1. You do not furnish your TIN to the requester, 2. You do not certify your TIN when required (see the instructions for Part II for details), 3. The IRS tells the requester that you furnished an incorrect TIN, 4. The IRS tells you that you are subject to backup withholding because you did not report all your interest and dividends on your tax return (for reportable interest and dividends only), or 5. You do not certify to the. requester that you are not subject to backup withholding under 4 above (for reportable interest and dividend accounts opened after 1983 only). Certain payees and payments are exempt from backup withholding. See Exempt payee code, later, and the separate Instructions for the Requester of Form'W-9 for more information. Also see Special rules for partnerships, earlier. What is FATCA Reporting? The Foreign Account Tax Compliance Act (FATCA) requires a participating foreign financial institution to report all United States account holders that are specified United States persons. Certain payees are exempt -from FATCA reporting. See Exemption from FATCA reporting code, later, and the Instructions for the Requester of Form W-9 for more information. Updating Your Information You must provide updated information to any person to whom you claimed to be an exempt payee if you are no longer an exempt payee and anticipate receiving reportable payments in the future from this person. For example, you may need to provide updated information if you are a C corporation that elects to be an S corporation, or if you no longer are tax exempt. In addition, you must furnish a new Form W-9 if the name or TIN changes for the account; for example, if the grantor of a grantor trust dies. Penalties Failure to furnish TIN. If you fail to furnish your correct TIN to a requester, you are subject to a penalty of $50 for each such failure unless your failure is due to reasonable cause and not to willful neglect. Civil penalty for false information with respect to withholding. If you make a false statement with no reasonable basis that results in no backup withholding, you are subject to a $500 penalty. Form W-9'(Rev.10-2018) Criminal penalty for falsifying information. Willfully falsifying certifications or affirmations may subject you to criminal penalties including fines and/or imprisonment. Misuse of TINs. If the requester discloses or uses TINs in violation of federal law, the requester may be subject to civil and criminal penalties. Specific Instructions Line 1 You must enter one of -the following on this line; do not leave this line blank. The name should match the name on your tax return. If this Form W-9 is for a joint account (other than an account maintained by a foreign financial institution (FFI)), listfirst, and then circle, the name of the person or entity whose number you' entered in Part I of Form W-9. If you.are providing Form W-9 to an FFI to document a joint account, each holder of the account that is a U.S. person must provide a Form W-9. a. Individual. Generally, enter the name shown on your tax return. If you have changed your last name without informing the Social Security Administration (SSA) of the name change, enter your first name, the last name as shown on your social security card, and your new last name. Note: ITIN applicant: Enter your individual name as it was entered on your Form W-7 application, line 1 a. This should also be the same as the name you entered on the Form 1040/1040A/1040EZ you filed with your application. b. Sole proprietor or single -member LLC. Enter your individual name as shown on your 1040/1040A/1040EZ on line 1. You may enter your business, trade, or "doing business as" (DBA) name on line 2. c. Partnership, LLC that is not a single -member LLC, C . corporation, or S corporation. Enter the entity's name as shown on the entity's tax return on line 1 and any business, trade, or DBA name on line 2. d. Other entities. Enter your name as shown on required U.S. federal tax documents -on line 1. This name -should match the nameshown on the charter or other legal document creating the entity. You may enter any business, trade, or DBA name on line 2. e. Disregarded entity. For U.S. federal tax purposes, an entity that is disregarded as an entity separate from its owner is treated as a "disregarded entity." See Regulations section 301.7701-2(c)(2)(iii). Enter the owner's name on line 1. The name of the entity entered on line 1 should never be a disregarded entity. The name on line 1 should be the name shown on the income tax return on which the Income should be reported. For example, if a foreign LLC that is treated as a disregarded entity for U.S. federal tax purposes has a single owner that is a U.S. person, the U.S. owner's name is required to be provided on line 1. If the direct owner of the entity is also a disregarded entity, enter the first owner that is not disregarded for federal tax purposes. Enter the disregarded entity's name on line 2, "Business name/disregarded entity name." If the owner of the disregarded entity Is a foreign person, the owner must complete an appropriate Form W-8 instead of a Form W-9. This is the case even if the foreign person- has a U.S. TIN. Line 2 If you have a business name, trade name, DBA name, or disregarded entity name, you may enter it on line 2. Line 3 Check the appropriate box on line 3 for the U.S. federal tax classification of the person whose name is entered_ on line 1. Check only one box on line 3. Page 3 IF the entity/person on line 1 is THEN check the box for... o(n) ... • Corporation Corporation • Individual Individual/sole proprietor or single- • Sole proprietorship, or member LLC • Single -member limited liability company (LLC) owned by an individual and disregarded for U.S. federal tax purposes. • LLC treated as a partnership for Limited liability company and enter U.S. federal tax purposes, the appropriate tax classification. • LLC that has filed Form 8832 or (P= Partnership; C= C corporation; 2553 to be taxed as a corporation, or S= S corporation) or • LLC that is disregarded as an entity separate from its owner but the owner is another LLC that is not disregarded for U.S. federal tax purposes. • Partnership Partnership • Trustiestate Trust/estate Line 4, Exemptions If you are exempt from backup withholding and/or FATCA reporting, enter in the appropriate space on line 4 any code(s) that may apply to you. Exempt payee code. • Generally, individuals (including sole proprietors) are not exempt from backup withholding. • Except as provided below, corporations are exempt from backup withholding for certain payments, including interest and dividends. • Corporations are not exempt from backup withholding for payments made in settlement of payment card or third party network transactions. • Corporations are not exempt from backup withholding with respect to attorneys' fees or gross proceeds paid to attorneys, and corporations that provide medical or health care services are not exempt with respect to payments reportable on Form 1099-MISC. The following codes identify payees that are exempt from backup withholding. Enter the appropriate code in the space in line 4. 1—An organization exempt from tax under section 501(a), any IRA, or a custodial account under section 403(b)(7) if the account satisfies the requirements of section 401(Q(2) 2—The United States or any of its agencies or instrumentalities 3—A state, the District of Columbia, a U.S. commonwealth or possession, or any of their political subdivisions or instrumentalities 4—A foreign government or any of its political subdivisions, agencies; or instrumentalities 5—A corporation 6—A dealer in securities or commodities required to register in the United States, the District of Columbia, or a U.S. commonwealth or possession 7—A futures commission merchant registered with the Commodity Futures Trading Commission 8—A real, estate investment trust 9—An entity registered at all times during the tax year under the Investment Company Act of 1940 10—A common trust fund operated by a bank under section 584(a) 11—A financial institution 12—A middleman known in the investment community as a nominee or custodian 13—A trust exempt from tax under section 664 or described in section 4947 Form W-9 (Rev. 10-2018) Page 4 The following chart shows types of payments that may be exempt from backup withholding. The chart applies to the exempt payees listed above, 1 through 13. IF the payment is for ... THEN the payment is exempt for... Interest and dividend payments All exempt payees except for 7 Broker transactions Exempt payees 1 through 4 and 6 through 11 and all C corporations. S corporations must not enter an exempt payee code because they are exempt only for sales of noncovered securities acquired prior to 2012. Barter exchange transactions and Exempt payees 1 through 4 patronage dividends Payments over $600 required to be Generally, exempt payees reported and direct sales. over 1 through 52 $5,0001 Payments made in settlement of Exempt payees 1 through 4 payment card or third party network transactions 1 See Form 1099-MISC, Miscellaneous Income, and its instructions. x However, the following payments made to a corporation and reportable on Form 1099-MISC are not exempt from backup withholding: medical and health care payments, attomeys' fees, gross proceeds paid to an attorney reportable under section 6045(f), and payments for services paid by a federal executive agency. Exemption from FATCA reporting code. The following codes identify payees that are exempt from reporting under FATCA. These codes apply to persons submitting this form for accounts maintained outside of the United States by certain foreign financial Institutions. Therefore, if you are only submitting this form for an account you hold in the United States, you may leave this field blank. Consult with the person requesting this form if you are uncertain if the financial institution is subject to these requirements. A requester may indicate that a code Is not required by providing you with a Foran W-9 with "Not Applicable" (or any similar indication) written or printed on the line for a FATCA exemption code. A—An organization exempt from tax under section 501(a) or any individual retirement plan as defined in section 7701(a)(37) B—The United States or any of its agencies or instrumentalities C—A state, the District of Columbia, a U.S. commonwealth or possession, or any of their political subdivisions or instrumentalities D—A corporation the stock of which is regularly traded on one or more established securities markets, as described in Regulations section 1.1472-1(c)(1)(i) E—A corporation that is a member of the same expanded affiliated group as a corporation described in Regulations section 1.1472-1(c)(1)(i) F—A dealer in securities; commodities, or derivative financial instruments (including notional principal contracts, futures, .forwards, and options) that is registered as such under the laws of the United States or any state G—A real estate investment trust H—A regulated investment company as defined in section 851 or an entity registered at all times during the tax year under the Investment Company Act of 1940 I—A common trust fund as defined in section 584(a) J—A bank as defined in section 581 K—A broker L—A trust exempt from tax under section 664 or described in section 4947(a)(1) M—A tax exempt trust under a section 403(b) plan or section 457(g) plan Note. You may wish to consult with the financial institution requesting this form to determine whether the FATCA code and/or exempt payee code should be completed. Line 5 Enter your address (number, street, and apartment or suite number). This is where the requester of this Form W-9 will mail your information returns. If this address differs from the one the.requester already has on file, write NEW at the top. If a new address is provided, there is still a chance the old address will be used until the payor changes your address in their records. Line 6 Enter your city, state, and ZIP code. Part I. Taxpayer Identification Number (TIN) Enter your TIN in the appropriate box. If you are a resident alien and you do not have and are not eligible to get an SSN, your TIN is your IRS individual taxpayer.identification number ([TIN). Enter it in the social security number box. If you do not have an ITIN, see How to get a TIN below. If you are a sold proprietor and you have an EIN, you may enter either your SSN or EIN. If you are a single -member LLC that is disregarded as an entity separate from its owner, enter the owner's SSN (or EIN, if the owner has one). Do not enter the disregarded entity's EIN. If the LLC is classified as a corporation or partnership, enter the entity's EIN. Note: See What Name and Number To Give the Requester, later, for further clarification of name and TIN combinations. How to get a TIN. If you do not have a TIN, apply for one immediately. To apply for an SSN, get Form SS -5, Application for a Social Security Card, from your local SSA office or get this form online at www.SSA.gov. You may also get this form by calling 1-800-772-1213. Use Form W-7, Application for IRS Individual Taxpayer Identification Number, to apply for an ITIN, or Form SS -4, Application for Employer Identification Number, to apply for an EIN. You can apply for an EIN online by accessing the IRS website at www.irs.gov/Businesses and clicking on Employer Identification Number (EIN) under Starting a Business. Go to wwwJrs.gov/Forms to view, download, or print Form W-7 and/or Form SS -4. Or, you can go to.www.Irs.gov/OrderForms to place an order and have Form W-7 and/or SS -4 mailed to you within 10 business days. If you are asked to complete Form W-9 but do not have a TIN, apply for a TIN and write "Applied For" in the space for the TIN, sign and date the form, and give it to the requester. For interest and dividend payments, and certain payments made with respect to readily tradable instruments, generally you will have 60 days to get a TIN and give it to the requester before you are subject to backup withholding on payments. The 60 -day rule does not apply to other types of payments. You will be subject to backup withholding on all such payments until you provide your TIN to the requester. Note: Entering "Applied For" means that you have already applied for a TIN or that you intend to apply for one soon. Caution: A disregarded U.S. entity that has a foreign owner must use the appropriate Form W-8. Part 11. Certification To establish to the withholding agent that you are a U.S. person, or resident alien, sign Form W-9. You may be requested to sign by the withholding agent even if item 1, 4, or 5 below indicates otherwise. For a joint account, only the person whose TIN is shown in Part I should sign (when required). In the case of a disregarded entity, the person identified on line 1 must sign. Exempt payees, see Exempt payee code, earlier. Signature requirements. Complete the certification as indicated in items.1 through 5 below. Form W-9 (Rev. 10-2018) 1. Interest, dividend, and barter exchange accounts opened before 1984 and broker accounts considered active during 1983. You must give your correct TIN, but you do not have to sign the certification. 2. Interest, dividend, broker, and barter exchange accounts opened after 1983 and broker accounts considered inactive during 1983. You must sign the certification or backup withholding will apply. If you are subject to backup withholding and you are merely providing your correct TIN to the requester, you must cross out item 2 in the certification before signing the form. 3. Real estate transactions. You must sign the certification. You may cross out item.2 of the certification. 4. Other payments. You must give your correct TIN, but you do not have to sign the certification unless you, have been notified that you have previously given an Incorrect TIN. "Other payments" include payments made in the course of the requester's trade or business for rents, royalties, goods (other than bills for merchandise), medical and health care services (including payments to corporations), payments to a nonemployee for services, payments made in settlement of payment card and third party network transactions, payments to certain fishing boat crew members and fishermen, and gross proceeds paid to attorneys (including payments to corporations). 5. Mortgage interest paid by you, acquisition or abandonment of secured property, cancellation of debt, qualified tuition program payments (under section 529), ABLE accounts .(under section 529A), IRA, Coverdell ESA, Archer MSA or HSA contributions or distributions, and pension distributions. You must give your correct TIN, but you do not have to sign the certification. What Name and Number To Give the Requester For this type of account: Give name and SSN of: 1. Individual The individual 2. Two or more Individuals Qoint The actual owner of the account or, If account) other than an account combined funds, the first Individual on maintained by an FFI the account 3. Two or more U.S, persons Each holder of the account (joint account maintained by an FFl) 4. Custodial account of a minor The minor2 (Uniform Gift to Minors Act) The organization 5. a. The usual revocable savings trust The grantor -trustee' (grantor is also trustee) b. So-called trust account that is not The actual owner' a legal or valid trust under state law 6. Sole proprietorship or disregarded The owner3 entity owned by an individual 7. Grantor trust filing under Optional The grantor* Form 1099 Filing Method 1 (see Regulations section 1.671-4(b)(2)@ (A)) For this type of account: Give name and'E1N of: 8. Disregarded entity not owned by an The owner individual 9. A valid trust, estate, or pension trust Legal entity° 10. Corporation or LLC electing The corporation corporate status on Form 8832 or Form 2553 11. Association, club, religious, The organization charitable, educational, or other tax- exempt organization 12. Partnership or multi -member LLC The partnership 13. A broker or registered nominee I The broker or nominee Page 5 For this type of account: I Give name and EIN of: 14. Account with the Agriculture in the name of a public entity (such as a state or local . government, school district, or prison) that receives agricultural program payments 15. Grantor trust filing under the Form 1041 Filing Method or the Optional Form 1099 Filing Method 2 (see Regulations section 1.671-4(b)(2)(i)(% The trust ' List first and circle the name of the person whose number you furnish. If only one person on a joint account has an SSN, that person's number must be furnished. 2 Circle the minor's name and furnish the minor's SSN. 3.You must show your individual name and you may also enter your business or DBA name on the "Business name/disregarded entity" name line. You may.use either your SSN or EIN (if you have one), but the IRS encourages you to use your SSN. List first and circle the name of the trust, estate, or pension trust. (Do not furnish the TIN of the personal representative or trustee unless the legal entity itself is not designated in the account title.) Also see Special rules for partnerships, earlier. *Note: The grantor also must provide a Form W-9 to trustee of trust. Note: If no name is circled when more than one name is listed, the number will be considered to be that of the first name listed. Secure Your Tax Records From Identity Theft. Identity theft occurs when someone uses your personal information such as your name, SSN, or other identifying information, without your permission, to commit fraud or other crimes. An identity thief may use your SSN to get a job or may file a tax return using your SSN to receive a refund. To reduce your risk: • Protect your SSN, • Ensure your employer is protecting your SSN, and • Be careful when choosing a tax preparer. If your tax records are affected by identity theft and you. receive a notice from the IRS, respond right away to the name and phone number printed on the IRS notice or letter. If your tax records are not currently affected by identity theft but you think you are at risk due to a lost or stolen purse or wallet, questionable credit card activity or credit report, contact the IRS Identity Theft Hotline at 1-800-908-4490 or submit Form 14039. For more -information, see Pub. 5027, Identity Theft Information for Taxpayers. Victims of identity theft who are experiencing economic harm or a systemic problem, or are seeking help in resolving tax problems that have not been resolved through normal channels, may be eligible for Taxpayer Advocate Service (TAS) assistance. You can reach TAS by calling the TAS toll-free case intake line at 1-877-777-4778 or TTY/TDD 1-800-829-4059. Protect yourself from suspicious emails or phishing schemes. Phishing is the creation and use of email and websites designed to mimic legitimate business emails and websites. the most common act is sending an email.to a user falsely claiming to be an established legitimate enterprise in an attempt to scam the user into surrendering private information that will be used for identity theft. - f � Form W-9 (Rev. 10-2018) Page s The IRS does not initiate contacts with taxpayers via emails. Also, the IRS does not request personal detailed information through email or ask taxpayers for the PIN numbers, passwords, or similar secret access information for their credit card, bank, or other financial accounts. If you.receive an unsolicited email claiming to be from the IRS, . forward this message to phishing@irs.goD. You may also report misuse of the IRS name, logo, or other IRS property to the Treasury Inspector General for Tax Administration (rIGTA) at 1-800-366-4484. You can forward suspicious emails to the Federal Trade Commission at spam@uce.gov or report them at www.ftc.gov/complaint. You can contact the FTC at www.ftc.gov/idtheft or 877-IDTHEFT (877-438-4338). If you have been the victim of identity theft, see.www.1denQYTheft.gov and Pub. 5027. Visit wwwJrs.gov/Identi4e7heft to learn more about identity theft and how to reduce your risk. Privacy Act Notice Section 6109 of the internal Revenue Code requires you to provide your correct TIN to persons (including federal agencies) who are required to file information returns with the IRS to report interest, dividends, or certain other income paid to you; mortgage Interest you paid; the acquisition or abandonment of secured property; the cancellation of debt; or contributions you made to an IRA, Archer MSA, or HSA. The person collecting this form uses the information on the form to file Information returns with the IRS, reporting the above information. Routine uses of this information include giving it to the Department of Justice for civil and criminal litigation and to cities, states, the District of Columbia, and U.S. commonwealths and possessions for use in administering their laws. The information also may be disclosed to other countries under a treaty, to federal and state agencies to enforce civil and criminal laws, or to federal law enforcement and intelligence agencies to combat terrorism. You must provide your TIN whether or not you are required to file a tax return. Under section 3406, payers must generally withhold a percentage of taxable interest, dividend, and certain other payments to a payee who does not give a TIN to the payer. Certain penalties may also apply for providing false or fraudulent information. Attachment "C" Scrutinized Companies Affidavit Page 14 of 15 THE GOODYEAR TIRE AND RUBBER COMPANY SUNNY iSF � n CONTRACTOR ANTI -BOYCOTT CERTIFICATION F' 'FL0- OSv, Calf of sUN a [PURSUANT TO FLORIDA STATUTE § 287.1351 on behalf of , Print Name Company Name certifies that Company Name 1. Participate in a boycott of Israel; and does not: 2. Is not on the Scrutinized Companies that Boycott Israel list; and 3. Is not on the Scrutinized Companies with Activities in Sudan List; and 4. Is not on the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List; and 5. Has not engaged in business operations in Cuba or Syria. Signature Title Date Attachment "D" E -Verify Affidavit Page 15 of 15 THE GOODYEAR TIRE AND RUBBER COMPANY Florida Statute 448.095 directs all public employers, including municipal governments, to verify the employment eligibility of all new public employees through the U.S. Department of Homeland Security's E - Verify System, and further provides that a public employer may not enter into a contract unless each party to the contract registers with and uses the E -Verify system. Florida Statute 448.095 further provides that if a contractor enters into a contract with a subcontractor, the subcontractor must provide the contractor with an affidavit stating that the subcontractor does not employ, contract with, or subcontract with an unauthorized alien. In accordance with Florida Statute 448.095, all contractors doing business with the City of Sunny Isles Beach are required to verify employee eligibility using the E -Verify system for all existing and new employees hired by the contractor during the contract term. Further, the contractor must also require and maintain the statutorily required affidavit of its subcontractors. It is the responsibility of the awarded vendor to ensure compliance with E -Verify requirements (as applicable). To enroll in E -Verify, employers should visit the E -Verify website (https://www.e-verify.gov/emplovers/enrolling-in-e-verify) and follow the instructions. The contractor must, as usual, retain the 1-9 Forms for inspection. By affixing your signature below you hereby affirm that you will comply with E -Verify requirements. Company Name Offeror Signature Print Name Federal Employer Identification Number (FEIN) Date Title • •1t t •11 Sworn to and subscribed before me on this this day of 2022. By ❑ Is personally known to me ❑ Has produced identification (type of identification produced: ) Signature of Notary Public Print or Stamp of Notary Public Expiration Date A Isem t� � .4. 'F�FL'px C. rr a, 5W4 City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach, Florida 33160 (305) 947-0606 City Hall (305) 949-3113 Fax MEMORANDUM TO: Honorable Mayor and City Commissioners VIA: Stan Morris, City Manager FROM: Audra Curts-Whann, Assistant City Manager Genesis Cuevas, Purchasing Manager DATE: September 15, 2022 RE: Award and Into Enter Agreements for ITB 22-08-01 Fleet Maintenance ani Repair Services RECOMMENDATION: Staff recommends approval of this Resolution. REASONS: The City's fleet consists of over 200 cars and light trucks, including hybrid vehicles. The goal of the Citi of Sunny Isles Beach Fleet division is to ensure their safe operation by having an effective preventative maintenance program, including for general repairs. Vehicle & equipment repairs, modification, preventive maintenance inspections and/or other work under this contract shall be performed at the contractor's site. The City purchases Goodyear tires using the NASPO contract RFP1118005083 pricini Award of this contract will be made to the lowest responsive, responsible vendor. The City reserves the right to award to multiple bidders. The City released Invitation to Bid 22-08-01 titled Fleet Maintenance & Repair Services. On August 2? 2022, the City held a non -mandatory pre-bid conference, in which one (1) vendor attended, Midway Ford. On September 1, 2022, the City Clerk's Department received two (2) bids The initial contract term shall be for two (2) years. Prior to, or upon completion, of that initial term, the City shall have the option to renew the contract for an additional three (3) one-year renewals. Staff recommends award of the following two contracts: Goodyear as Primary Contractor to servicE cars and trucks up to 11/2 ton (Group 1), in an amount not to exceed $180,000.00, and Ford Midway Mall to service trucks over 1 1/2 tons (Primary - Group 2), in an amount not to exceed $60,000.00. Item Number: 10.K 287 Ford Midway Mall will service Group 1 as Secondary Contractor, in the event Goodyear declines the order. FUNDING SOURCE: Various budget accounts. ATTACHMENTS: Resolution Agreement Item Number: 10.K 288